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Home My WebLink AboutAG 20-956 - WTSC RETURN TO: EX1': CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: PD _ 2. ORIGINATING STAFF PERSON: Lynette Allen/Brigham Schulz EXT: 6701 _ 3. DATE REQ.BY: ASAP 4. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROf=ESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL,ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL LEI OTHER Grant 5. PROJECT NAME: Washington Traffic Safety Commission LEL Program 6, NAME OF CONTRACTOR: WTSC ADDRESS: 621 8th Ave SE#409,Olympia,WA 98501 TELEPHONE 360-725-9888 E-MAIL:mgonzalez@wtsc.wa.gov Manny Gonzalez FAX: SIGNATURE NAME: TITLE 7. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES A PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: October 1,2020 COMPLETION DATE: September 30,2021 9. TOTAL COMPENSATION$City will receive$1,500 (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) RE]N/IBURSA13LE EXPENSE:❑YES ONO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ®YES ONO IF YES,$ PAID BY:❑CONTRACTOR❑CITY RETAINAGE: RETA IN AGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED A PURC14ASING: PLEASE CHARGE TO: N/A 10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED A PROJECT MANAGER A DIRECTOR Andy Hwang ❑ RISK MANAGEMENT (IF APPLICABLE) A LAW DK 10-26-2020 11. COUNCI L APPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENTTOVENDOR/CONTRACTOR DATE SENT: DATEREC'D: ❑ AT'TACH: SIGNATURE AUTHORITY. INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/DATE SIGNED ❑ LAW DEPARTMENT ❑ SIGNATORY(MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# Abr COMMENTS: 2/2017 Vendor Contract WEMS � v:° Brigham Schulz Federal Way Police Department 2021-Su b-grants-4108-Region 7/8 LEL-Federal Way Application Year: 2021 Summary Authorizing Official Authorizing Official (Person with contracting authority) First Name: Andy Last Name: Hwang Title: Address: 33325 8th Avenue Chief South City: Federal Way State: Washington Zip Code: 98003 Phone#: 253-835-6743 Email Address: andy.hwang@cityoffederalway.com Contract Details Contract Name: Region 7/8 LEL-Federal Way Description: Contract between WTSC and AGENCY for LEL support services. Approved Start Date: 10/01/2020 Approved End Date: 09/30/2021 Contract Amount: Populated by entering the individual costs into $1,500.00 the budget under Project Costs table. Attachments: Scope of Work: Problem Statement: The Law Enforcement Liaison (LEL) program provides an opportunity for the WTSC to work with state and local organizations to develop and implement statewide initiatives focusing on traffic safety education and culture change. The frequency of page 1 of 5 Vendor Contract Brigham Schulz WEMS Federal Way Police Department 2021-Sub-grants-4108-Region 718 LEL-Federal Way contact with local law enforcement is important to help facilitate their cooperation in achieving the Washington State Traffic Safety Commission's (WTSC) mission of building partnerships to save lives and prevent injuries on our roadways for the health, safety, and benefit of our communities. The LEL program provides the conduit to make those connections while helping the WTSC and local coordinators implement agency strategies. Project Goals: This project aims to build support of traffic safety within the local law enforcement community and be the bridge between the Target Zero Manager and law enforcement, in order to increase traffic safety culture and reduce crashes. Project Strategies: 1. The SUB-RECIPIENT will appoint a commissioned officer to serve in the role of Law Enforcement Liaison (LEL) for the local WTSC region. This LEL will use their role as a respected law enforcement official to build support of traffic safety within the regional law enforcement community. Project Objectives: 1. Support local Target Zero Managers (TZM) in planning and executing High Visibility Enforcement (HVE) campaigns. Support and assist TZM's in holding regional planning meetings for your HVE events and make an effort to be at all task force meetings. 2. Solicit agencies to participate in the WTSC HVE mobilizations 3. Promote proven traffic safety countermeasures and enforcement strategies. 4. Increase officer commitment and effectiveness during the WTSC HVE mobilizations and other Target Zero enforcement activities. WTSC expects that the LEL will actively engage in the HVE events in their region. 5. Provide earned media support during WTSC High Visibility Enforcement mobilizations and other traffic safety media interests. 6. Promote training in local region for law enforcement participants. (webinars, Below 100, SECTOR DUI, ARI DE, DRE, traffic safety classes, etc) 7. Increase law enforcement officers understanding of strategies for HVE campaigns, including participation requirements, activity logs, expected results and outcomes, and related communications activities. 8. Assist the Washington Traffic Safety Commission (WTSC) by providing the law enforcement perspective as we develop plans for local and statewide traffic safety programs. Have a good working knowledge of the WTSC Strategic Highway Safety Plan. 9. Communicate via email, telephone, and in person contact with the WTSC page 2 of 5 Vendor Contract WEMS Brigham Schulz Federal Way Police Department 2021-Sub-grants-4108-Region 7/8 LEL-Federal Way Statewide LEL. The partnership between the region LEL and the WTSC Statewide LEL will enhance the support for the TZM, and promote further collaboration concerning WTSC HVE mobilizations and other Target Zero activities. 10. Create and maintain an up to date point of contact list for each law enforcement agency in your region. This list should be used to disseminate pertinent documents and HVE information. 11. Participate in WTSC-sponsored or approved professional development conferences or training, and attend semi-annual TZM/LEL meeting or other development training as assigned or upon approval. (Summary of the event may be requested by WTSC) Project Performance Measures: WTSC will ask the Regional TZM to provide a performance review at the end of the year. Milestones/Deliverables Milestone OR Deliverable Description Completed by Date Attend Traffic Safety Conference - Spokane, WA 07/31/2021 Attend FFY2021 TZM/LEL meeting 09/30/2021 Support the coordination of High Visibility Enforcement events (saturation patrols, dedications, Home Safe Bar, party intervention patrols, DUI warrant roundups, 09/30/2021 etc) Conduct community outreach (meetings, media, work with other LE agencies, etc) 09/30/2021 Project Costs page 3 of 5 Vendor Contract WEMS Brigham Schulz Federal Way Police Department 2021-Sub-grants-4108-Region 7/8 LEL-Federal Way Summary Of Costs Description Amount Amount of Percentage of Indirect Costs Indirect Employee salaries and benefits officer $1,500.00 $0.00 0.0% overtime Travel (includes in-state and out- $0.00 $0.00 0.0% of-state travel) Contract Services (usually involves a 3rd party service $0.00 $0.00 0.0% provider) Goods or other expenses (examples: office/printing $0.00 $0.00 0.0% supplies, postage, software, conference registration fees) Equipment $0.00 Total $1,500.00 $0.00 Budget Narrative page 4 of 5 Vendor Contract El Brigham Schulz ' , S Federal Way Police Department 2021-Sub-grants-4108-Region 718 LEL-Federal Way WTSC will reimburse SUB-RECIPIENT for designated LEL's work as follows: 1. Hours worked serving as WTSC's LEL—Straight time can be reimbursed at the officer's hourly rate plus AGENCY's contributions to employee benefits including FICA, Medicare, Worker's Compensation, and Unemployment. Reimbursement for overtime will be paid at the rate of not more than 1.5 times the officer's hourly rate plus AGENCY's contributions to employee benefits including FICA, Medicare, Worker's Compensation, and unemployment. A description of the activity must be documented on the A-19. 2. Incidental costs such as copying, phone calls, equipment purchases, etc., must be approved in advance by WTSC. 3. If the SUB-RECIPIENT requests to spend funds outside the budgeted category, prior approval is required. The SUB-RECIPIENT should let the WTSC Program Manager know they are interested in spending funds in a different category and written approval will be provided, no cost adjustment necessary. 4. WTSC will reimburse travel expenses to WTSC-requested meetings or training. This will occur outside of the LEL support services budget. Supporting Budget Documents Total Risk Assessment 5 Score: Signed Contract: Attachments page 5 of 5 COUNCIL MEETING DATE: November 17,2020 ITEM#:............ 51 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ni■■nnru SUBJECT: AGREEMENT BETWEEN THE WASHINGTON TRAFFIC SAFETY COMMISSION(WTSC)AND THE FEDERAL WAY POLICE DEPARTMENT TO PROVIDE GRANT FUNDING FOR LAW ENFORCEMENT LIAISON SERVICES POLICY QUESTION: Should the City of Federal Way/Federal Way Police Department accept$1,500.00 from the WTSC for LEL services? COMMITTEE:PARKS,RECREATION,HUMAN SERVICES&PUBLIC MEETING DATE: Nov. 10,2020 SAFETY COUNCIL COMMITTEE(PRHS&PSC) CATEGORY: N Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: LIEUTENANT B. SCHU.LZ DEPT: Police Attachments: 1. PRHS&PSC Memo 2. WTSC and the Federal Way Police Department for LEL Services Options Considered: 1. Accept Proposal 2. Reject Proposal MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: PIRECTORAPPROVAL: -�► � �� Cali te FDa Imttiiaall//DDe�e 611- �■�w COMMITTEE RECOMMENDATION: "I move to forward the Contract between the WTSC and the Federal Way Police Department to the November 17, 2020, Council Consent Agenda for approval" ��oc.�•w.c,� - V V 1�ta W"SS�G.— �W c Via "�'�c.-r v. V i i, U;,kZ Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Contract between the WTSC and the Federal Way Police Department and authorize Chief Andy Hwang to sign the agreement." �N (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COIJNCIL ACT] O� APPRON R I V�M 1�mo COUNCIL BILL# ❑ DENIED �6�� Y 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances on1j) ORDINANCE# REVISED— 11/2016 RESOLUTION# CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: November 10, 2020 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Chief of Police SUBJECT: Washington Traffic Safety Commission and the Federal Way Police Department for LEL services Financial Impact: There is no financial impact to the City of Federal Way/Federal Way Police Department. Back round: The Washington Traffic Safety Commission (WTSC) utilizes a Law Enforcement Liaison (LEL) program to work with state and local organizations to develop and implement statewide initiatives focusing on traffic safety education and culture change.Regular contact with local law enforcement is important to help facilitate their cooperation in achieving the WTSC's goal of establishing partnerships working toward saving lives and preventing injuries on public roadways. The LEL program aims to build support of traffic safety within the local law enforcement community and be an avenue of communication between the Target Zero Manager and law enforcement. This position is in addition to all the current duties of the Traffic Unit Supervisor and this grant provides the funding necessary to allow participation in WTSC events that require a law enforcement presence. 1