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HomeMy WebLinkAboutAG 20-981 - SEATTLE SPORTS COMMISSIONRETURN TO: !! n 70,-(r(Sv � EXT: 2 y ! Z CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM ORIGINATING DEPT./DIV: L dONCM r e— UE- L 0 PM6� T- 2. ORIGINATING STAFF PERSON:~ EXT: _J'Y l 3. DATE REQ. BY:_ TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E. G., RFB, RFP, RFQ) ❑ P}BLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT &-ROFESSIONALSERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL ❑ OTHER 5. PROJECTNAME: dAAj7r1,=-P tiAh'tS JA/ r�r6sr3r'Firr•/i�nCi I�trlper�r� �-iy:�rl;vrlrrl��t� 6. NAME OF CONTRACTOR: -,! T e 0,4 ADDRESS: 36 -3--� i 3t. it, j- L _5j7- - S U rri ;.'Oct; i3t r f,.Jc.rc, wt%_L TELEPHONE: .,?,Y, E-MAIL:-17'7 - rTe r-.si' • 7 S , t1�6 FAX: SIGNATURE NAME: _TITLE 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: COMPLETION DATE: I C L4 � d 9. TOTAL COMPENSATION $ ,� C .I Co ' D (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES LINO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT/CONTRACT REVIEW ❑ PROJECT MANAGER f.LDfRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW 11. COUNCIL APPROVAL (IF APPLICABLE) 12 CONTRACT SIGNATURE ROUTING ❑RETAINAGEAGREEMENT (SEE CONTRACT) OR ❑RErAINAGEBOND PROVIDED INITIAL/ DATE REVIEWED w 2 rJ IRC 1/5/2021 SCHEDULED COMMITTEE DATE: SCHEDULED COUNCIL DATE: INITIAL/ DATE APPROVED COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) IN ITIAL / DATE SIGN ED ❑ LAW DEPARTMENT 1/I-1 2.1 lj.�ATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# �AG# i COMMENTS: 1/2020 edera� Wa CITY HALL 33325 8th Avenue South �� Y Federal Way. WA 98003 CF-6325 (253) 835-7000 vvwdv cilyoffederalway com PROFESSIONAL SERVICES AGREEMENT FOR ANALYSIS OF COVID-19: YOUTH AND AMATEUR SPORTS, RISKS, AND BEST PRACTICES This Professional Services Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Seattle Sports Commission, a Washington non-profit corporation ("Contractor"). The City and Contractor (together "Parties") are located and do business at the below addresses, which shall be valid for any notice required under this Agreement: SEATTLE SPORTS COMMISSION: Beth Knox 3633 136th PL SE STE 9208 Bellevue, WA, 98006-1455 (206) 852-4009 (telephone) bethknox wattles orts.or¢ The Parties agree as follows: CITY OF FEDERAL WAY: Tim Johnson 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 253-835-2412 (telephone) (253) 835-2409 (facsimile) _com 1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which shall be the date of mutual execution, and shall continue until the completion of the Services specified in this Agreement, but in any event no later than December 31, 2020 ("Term"). This Agreement may be extended for additional periods of time upon the mutual written agreement of the Parties. 2. SERVICES. The Contractor shall perform the services more specifically described in Exhibit A ("Services"), attached hereto and incorporated by this reference, in a manner consistent with the accepted professional practices for other similar services within the Puget Sound region in effect at the time those services are performed, performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way business registration. Services shall begin immediately upon the effective date of this Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Services in accordance with this Agreement, notwithstanding the City's knowledge of defective or non -complying performance, its substantiality or the ease of its discovery. 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days' written notice at its address set forth above. The City may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12 of this Agreement. Termination for such conduct may render the Contractor ineligible for City agreements in the future. 4. COMPENSATION. 4.1 Amount. In return for the Services, the City shall pay the Contractor an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit B, attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Term. Except as otherwise provided in Exhibit B, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance of Services and payment under this Agreement. PROFESSIONAL SERVICES AGREEMENT - 1 - Rev. 3/2017 CITY OF CITY HALL Federal Wa 8th Avenue South Feder Y Federal Way. WA 98003-6325 (253)835-7000 wwiv cityoffederalway corn 4.2 Method of Payment. On a monthly basis, the Contractor shall submit a voucher or invoice in the form specified by the City, including a description of what Services have been performed, the name of the personnel performing such Services, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final bill upon completion of all Services. Payment shall be made on a monthly basis by the City only after the Services have been performed and within thirty (30) days following receipt and approval by the appropriate City representative of the voucher or invoice. If the Services do not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement. The City may withhold payment for such work until the work meets the requirements of the Agreement. 4.3 Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. INDEMNIFICATION. 5.1 Contractor Indemnification. The Contractor agrees to release, indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives; arising from, resulting from, or in connection with this Agreement or the acts, errors or omissions of the Contractor in performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Contractor's negligence. Contractor shall ensure that each sub -contractor shall agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Contractor pursuant to this paragraph. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties acknowledge that they have mutually negotiated this waiver. 5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its officers, directors, shareholders, partners, employees, agents, representatives, and sub -contractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Contractor, their agents, representatives, employees, or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: PROFESSIONAL SERVICES AGREEMENT - 2 - Rev. 3/2017 CITY of Federal Way CITY HALL 33325 8th Avenue South Federal Way. WA 98003-6325 (253)835-7000 ;nvty cilyoffederahvay. com 6.1. Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises, operations, independent contractors, products -completed operations, stopgap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and $2,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington. C. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles with a minimum combined single limit in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. d. Professional liability insurance with limits no less than $1,000,000 per claim and $2,000,000 policy aggregate for damages sustained by reason of or in the course of operation under this Agreement, whether occurring by reason of acts, errors or omissions of the Contractor. 6.2. No Limit of Liabilit . Contractor's maintenance of insurance as required by this Agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance. 6.3. Additional Insured Verification. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit C and incorporated by this reference. At the City's request, Contractor shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Contractor's insurance policies are "claims made," Contractor shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is terminated or upon project completion and acceptance by the City. 6.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement. 7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential and subject to applicable laws. Breach of confidentiality by the Contractor may be grounds for immediate termination. All records submitted by the City to the Contractor will be safeguarded by the Contractor. The Contractor will fully cooperate with the City in identifying, assembling, and providing records in case of any public records request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media, or material that may be produced or modified by Contractor while performing the Services shall belong to the City upon delivery. The Contractor shall make such data, documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the expiration or termination of this Agreement, all originals and copies of any such work product remaining in the possession of Contractor shall be delivered to the City. 9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Services specified in this Agreement, and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT CONTRACTOR The Parties intend that the Contractor shall be an independent contractor and PROFESSIONAL SERVICES AGREEMENT - 3 - Rev. 3/2017 CITY OF CITY HALL Federal Via Feder l Avenue South Federal Way. WA 98003-6325 vw w� (253) 835-7000 mm cityoKederalway corn that the Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick leave, vacation pay, or any other benefit of employment, nor to pay any social security or other tax that may arise as an incident of this Agreement. Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the Services specified in this Agreement and shall utilize all protection necessary for that purpose. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the Services. The Contractor shall pay all income and other taxes due except as specifically provided in Section 4 of this Agreement. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. If the Contractor is a sole proprietorship or if this Agreement is with an individual, the Contractor agrees to notify the City and complete any required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Contractor's failure to do so. 11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional services during the Term for other entities or persons; however, such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Contractor's selection, the negotiation, drafting, signing, administration of this Agreement, or the evaluation of the Contractor's performance. 12. EQUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Contractor or its subcontractors of any level, or any of those entities' employees, agents, subcontractors, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital status, honorably discharged veteran or military status, sexual orientation including gender expression or identity, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Parts 21, 21.5, and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and _Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assignment and Beneficiaries. Neither the Contractor nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non -assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs a n d PROFESSIONAL SERVICES AGREEMENT - 4 - Rev. 3/2017 CITY OF CITY HALL Federal ■ w a 33325 8th Avenue South V►YL y Federal Way. WA 98003-6325 (253) 835-7000 www cityoKederahway cum assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Compliance with Laws. The Contractor shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity, or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules, and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; however, nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution. Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof, it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual execution" hereof. [Signature page follows] PROFESSIONAL SERVICES AGREEMENT - 5 - Rev. 3/2017 Federal CITY OF CITY HALL Way Feder l Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www c,tyoffecteralway corn IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: Jura �qlt, ayor DATE: 41 / Zoe S X-? - SEATTLE SPORTS COMMISSION: By: u 1 Printed Name: Title: DATE: I 4 2=41- Chi STATE OF WASHINGTON ) ss. COUNTY OF , ATTEST: ww� 5A_u� S p 'e Courtney, C City Clerk APPROVED AS TO FORM: f •� J. Ryan Call, City Attorney On this day personally appeared before me �'•, f n n� .,�,� to me known to be the 7 of that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this "" _day of C, , 20 z� F CARTER TAYLOR � Notary's signature Notary Fubiic Notary's printed name State of 'Nasiiina Commission " 151,4476 Notary Public in and for the State of Washington. My Comm. Expires Oct 8, 2022 My commission expires S �- f ' v ? r PROFESSIONAL SERVICES AGREEMENT - 6 - Rev.3/2017 CITY OF Federal Way SERVICES 1. The Contractor shall door provide the following: CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253)835-7000 www cityoffederalway corn Provide an analysis including recommendations of how Federal Way should prepare for re -opening sports venues and sporting events due to the current COVID-19 and post -pandemic environments in 2021. This analysis will include information collected from the City of Federal Way, along with additional public information and literature gathered in order to identify risks and best practices for venues and events. a. The analysis is to be created, shared and used with amateur event organizers and for sports venue operators in Federal Way and the surrounding communities. b. Sports that need to be examined in Federal Way involve baseball, softball/fast-pitch, soccer, football, basketball, volleyball and lacrosse. c. The analysis will review the list of athletic events generated during 2021, specifically opportunities related to sports, utilizing the following events and outreach should be made to the representatives of these organizations as identified in Exhibit A: i. Husky Invitational, Swim meet -December ii. Washington Open, Swim meet -January iii. Northwest Conference Men's and Women's Swimming Championships - February iv. PAC-12 Men's and Women's Swimming and Diving Championships v. NCAA Div. III Men's and Women's National Swimming Championships vi. Insight to assist Federal Way Little League for 2021 vii. Insight for Federal Way Knights Baseball Tournament for 2021 viii. Insight for DESNA Cup Soccer Tournament for 2021 ix. Insight for youth soccer; adult and youth softball/fast-pitch and lacrosse at City parks x. Northwest Women's Open (Golf Tournament) for 2021 xi. Preparation for youth and amateur leagues for basketball, baseball, football, softball and volleyball 2. Using insight from the pro teams in Seattle, along with amateur sports sanctioning bodies and directives from King County Public Health, the research will provide a roadmap for addressing marketing and branding issues from accommodations through hospitality, to efforts by venues on what information is needed for parents, spectator, athletes, coaches and tournament directors. a. Identify whether venues need additional staffing to implement new safety protocols. b. Identify expenses for insurance and risk management needed by venues c. Identify if new protection equipment will be needed. Increased sanitation expenses. 3. Identify the protocols the venues/arenas need to reopen: a. Illustrate protocols of the American Academy of Pediatrics, American Medical Society for Sports Medicine and the National Athletic Trainers Association and how they should be incorporated into venues and events. b. Identify the protocols for youth and amateur sports from the CDC. c. Identify the protocols from the State of Washington's for youth and amateur sports. i. Current "Safe -Start" Initiative update 10/08/20 d. Please explain how these protocols reconcile. PROFESSIONAL SERVICES AGREEMENT - 7 - Rev. 3/2017 CITY OF Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www o yoffederalway com 4. Illustrate the level of risk for a sport event. How can that risk be measured and mitigated for the following: a. Athletes b. Coaches c. Judges/Officials d. Spectators 5. Identify the value-added elements of the experience that also need to be considered under COVID-19 for athletic events. Present recommendations to ensure safety as it pertains to the following: a. Accommodations b. Hospitality c. Retail 6. Identify the public health stages that are needed to have spectators at these events and what can and should be done regarding marketing and branding in the meantime to promote sporting events into the area. 7. Identify how the fan experience can be improved and enhanced if they can or cannot attend. 8. Illustrate where and how event organizations invest time and resources in a pandemic/post-pandemic environment. a. Venue b. Athletes & Participants c. Spectators d. All of the above 9. Illustrate how and what should event organizations market and communicate to teams and venues. a. Increased use of digital communications. b. Education for fans regarding new venue protocols. 10. Explain how should Federal Way achieve a successful environment for the return of youth and amateur sports in a pandemic/post-pandemic environment a. Identify the resources Federal Way needs. b. Identify the reforms Federal Way needs to implement. c. Illustrate what recovery looks like for youth and amateur sports in Federal Way. d. Identify if the City of Federal Way needs to have an educational forum for coaches that use city facilities on playing in a pandemic/post-pandemic Federal Way. 11. Create a series of recommendations that prioritizes the health and safety of fans — with or without a vaccine. Protocols must align with the mandates from the Governor's Office and those already adapted by professional sports leagues. The Contractor will make an on -site visit to understand the venues and provide upon completion one (1) hard copy and one (1) electric version of the analysis. PROFESSIONAL SERVICES AGREEMENT - 8 - Rev. 3/2017 CITY OF Federal Way EXHIBIT A.1 KEY RESOURCES • Mike Dunwiddie, King County Aquatic Center, 206-477-3301 CITY HALL 33325 8th Avenue South Federal Way. WA 98003-6325 (253) 835-7000 mm cilyoffederahvay corn • John Hutton, Director, City of Federal Way Parks and Recreation Dept., 253-835-6910 • Jerry Peterson, Athletic Director, Federal Way Public Schools, 253-945-2082 • Charles Heitman, Federal Way National Little League, presidenj&wnll_org • Teri Foster, Federal Way National Little League, vice re ident@.fwnll.org ■ Josh Zellmer, Steel Lake Little League, 253-470-8063, steellakelittleleague a�gmail.com • Mike Barnhart, Federal Way Hawks, Greater Puget Sound Youth Football League president e.federalwayhawks.org • Reuben Morales, Federal Way Knights Baseball 206-304-7348 • Northwest Women's Open, Erin Szekley, ste s3 r`?r comcast.net425-273-4948 ■ Federal Way Soccer Association, Josh Cheatham, President, jcheatham45@botmai_l,com ■ Ivan Lisitsyn, DESNA Cup, 253-797-9167 PROFESSIONAL SERVICES AGREEMENT - 9 - Rev. 3/2017 CITY OF Federal 1. Total Compensation: CITY HALL Way Feder 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www otyoffederahvay com EXHIBIT B COMPENSATION In return for the Services, the City shall pay the Contractor an amount not to exceed Twenty Thousand and No/100 Dollars ($20,000.00). 2. Method of Compensation: In consideration of the Contractor performing the Services, the City agrees to pay the Contractor Twenty Thousand and No/100 Dollars ($20,000.00) upon completion of the Agreement and receipt of Contractor's invoice with the submission of a hard copy and digital version of the report. PROFESSIONAL SERVICES AGREEMENT - 10 - Rev. 3/2017 CITY of CITY HALL Fe d e ra I Way Feder l Avenue South Federal Way, WA 98003-6325 (253) 835-7000 w►w. ..c0oliederaM%ey.corn EXHIBIT C Insurance Certificate PROFESSIONAL SERVICES AGREEMENT - 11 - Rev. 3/2017 Client#: 1830465 SEATTSPO DATE (MM/DD/YYYY) ACORDTM CERTIFICATE OF LIABILITY INSURANCE 12/22/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER COOLANT CT Select NW Region USI Insurance Services LLC PHONE 877 678-5842 FLAX 610-362-8530 601 Union Street, Suite 1000 E-MAIL Fxt Luc Nn nDDREss, Select@usi.com Seattle, WA 98101 INSURER(S) AFFORDING COVERAGE NAIC # 206 441-6300 INSURER A: American Alternative Insurance Corp 19720 INSURED INSURER B Seattle Sports Commission 700 NW Gilman Blvd #121 Issaquah, WA 98027 INSURER E : INSURER F rn1/F0AnI=Q r_FRTIFIr`ATF NIIMRFR• REVISION NLIMRER- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1NSR AOD 'SUER Pof. EFF POLICY EXP LTR TYPE OF INSURANCE IHSR WVD POLICY NUMBER M/DQ/YYYy) MMIOorfYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE � OCCUR NPIP20210200 12/18/2020 06/01/2021 OCCCURRENCE $1 000,000 DQ�IEAACH PRES EaEuNoTwrronoe $100,000 MED EXP (Any oneperson) $0 PERSONAL & ADV INJURY $1 000 000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY � J�EC I LOC OTHER: GENERAL AGGREGATE $2,000,000 PRODUCTS -COMP/OP AGG $2,000,000 $ A AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED X AUTOS ONLY Ix AUTOS ONLY NPIP20210200 12/18/2020 06/01/2021 CaABfISINGELIMT 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE or aqpidenil $ UMBRELLA LIAB EXCESS LIAR OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED I : RETENTION S $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY FIROPRIETOTWARTNERfEXECUTIVEf OFFICER/MEMBER EXCLUDED? (Mandatory in NH IF yes, describe under DESCRIPTION OF OPERATIONS below NIA PERT.IE I OTH- , E.L. EACH ACCIDENT S E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ _ A Cyber Liability NPIP20210200 2/18/2020 06/01/202, $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those Usual to the Insured's Operations. City of Federal Way SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE tY y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 33325 8th Ave S ACCORDANCE WITH THE POLICY PROVISIONS. Federal Way, WA 98003 AUTHORIZED REPRESENTATIVE ,UI ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S30709189/M30709154 DXJJU MEMORANDUM DATE: January 6, 2021 TO: Ryan Call FROM: Tim Johnson SUBJECT: Seattle Sports Commission Contract Changes have been made to contract. As it pertains to the contract term, we had a short window of time to complete the project (King County CARES Act Grant). The hold up on the contract was based upon the legal separation of the Seattle Sports Commission from Visit Seattle. Unfortunately, and unbeknownst to me, this occurred at the same time as the initiation of the contract. The key missing element was their insurance certificate. While they had insurance, the transition plus COVID-19 extended their ability to acquire an insurance certificate. We received the certificate over the holiday. Unfortunately I was out of the office, unable to process until this week. The report has been completed. Should you have any directions, I am available at your convenience. Tim