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Home My WebLink About05-04-2021 Joint Use Maintenance FacilityJoint Use Maintenance Facility Site Selection Update Public Works Department Parks Department 5/3/2021 Background Information • In May 2020 Council authorized staff to proceed with planning for a new O&M Facility. • Scope included: — Programming — Cost Estimating — Site Selection • Consultant Selection: Helix Architects. Project Need - Size and Function Inefficient Multiple Locations f' -wellsvnd Garden m = Lakeland North qS1 Lake Park NIRFOq tAKE Dash- Point State �sl Way f Park Ranger Station O&M Facilities andAL C L. ` Storage PXI., L KITT60n4Eu f Pacific 6on:* Wu eum _ r West Hyl-ehos Wetlands Park ild Ydav,., Theme t aAd -ratcr Perk ru 1o9i+r CIOSet �; OuSh ti G04:ale r t •� T ti ti •� r � 4 i map MIF! �■ ■ - ' � F t L 1N. L. t o � o g a t• •� L �. �' J` • ice• 4 Project Need - Size and Function Equipment and Material Access {, Aim godwin® T1 F ;ST LOSS OF UP TO 1- HOUR PER CREW MEMBER PER DAY. (PRE-COVID) P rn -1 F. 0 Project Need — S-17-0 2 k'Vl- i • 0 F Project Need -Security • In the past 3 years: —17 break-ins — Over $250,000 equipment lost / damaged — Estimated over 600 crew hours lost due to break-ins. Project Need — Asset Protection • Materials and equipment left uncovered / unprotected. — Theft and Vandalism. • Catalytic converters; batteries; fuel; etc. — Maintenance issues. • Hydraulic systems —freeze damage; sun damage (e.g. cracked hoses). • Rain —water getting where it is not supposed to be (e.g. fuel tanks, filters) — Reduction of lifespan estimated at 5% to 35% (higher reduction for smaller equipment not designed to be outside when not in use. Programming Current & Future Staff Count STAFFING TABLE 0112mlIr Description Current Future Streets FTE 10 15 Streets - Seasonal 6 6 Traffic - FTE .a 4 SV`,+M - FTE I 10 WM - Seasonal 6 5 SWM - Inspection— 3 4 Parks - FTE 16 32 Parks - Seasonal 21 30 Fleet - FTE 1 Operations Manager 0 1 Adrrtin Assistant": 0 1 Construction Ins ectors" 5 6 TOTALS 75 118 Current Vehides and Equipment List Monroe Mcrrrae Morwoe pr!gm&1L Peteftlt $cbr Tgdr 3o1er Tech $d}r Tgdr Soler Twit ScUr Tcdr Soler Tads 3oraneon 3'terlmg Mark Swaaon S�WCMvm 9prcadr 3% eamm Spreade Tenco Tiger Mower Chicago Pnournat Ford Spreader I 2DD8 PW ST. SL 2 NO WA V-Hopper Sander 201S Pyv 5T- SL 2 NO WA V-Hopper Sender 30 SYd Dump 340 5Yd Dump 36r +0 YD DUFM M82-LR-1548 2015 PW ST- SL 2 NO WA 20W PW ST- SL 2 ND 462740 2DM PW ST- $L 2 NO 875926 2069 PW IST- SL 2 NO A510D 2015 PW $T-$L 2 NO 59900 M132AR-1543 2415 PW 97 - SL 2 NO 50W41.7 t1924,R.1W 2015 PW ST_ SL 2 NO 58WID M624-R-1543 2415 PW ST-9L 2 NO 5MR7 M@211R•154$ 2015 PW ST-SE 2 NO 697$10 M132AR-15418 2015 PW 9T-5L 2 NO 607820 boat h155WDUFnp EX-14D-11-54 S5 1994 PW 6T-9L 2 NO 16=0 208 PW $T-SL 2 NO 825"D 129e PW ST- 9L 2 ND WA StPirftw 2M PW $T-SL 2 NO WA Steel 2DD2 PW ST-SL 2 ND " T�_'12"-42 20M FW ST- SL 2 N4 WA Bengal Brute 202D PW ST- 9L 2 NO WA CPS185KC"T4 201S pin _TT -SL SS549D F-4504x4 2012 PW 54YM-3L 55D97D Net Area 13,500 5,280 5,280 5,280 2,800 2,800 2,800 2,400 Programming CITY OF FEDERAL WA OPERATIONS AND MAINTENANCE FACILITY DATE: 02.08.21 1 STORM WATER J \ SYSTEM ON -SITE (3) FUTURE FLEET MAINTENANCE STORAGE RACKS PARKING 22 STALLS rr PZ , t;�C—==—�i COVEREDI =� =��rJ rS,UMPED, -r� ��\ SEASONAL CREW 1 A4 OUTDOOR LAY IS5 GEN.STORrp3 T - - - �� I REFUSE I 1 �S15`� PARKING, GRAVEL DOWN AREA �__L — L L JA J L J LOT SITE EMERGENCY GENERATOR FUTURE\ CLEAR CIRCULATION ROUTES AROUND SHOP & STORAGE BUILDINGS. DECANT 1 . . . . . . . . . . . . . .. �� FACILITY 1 '� FUTURE SHOP D. METAL �' ,` N, / SHOP 120 STAFF PARKING 1 ' B7 IXPPA FUTURE oL S4 1 / ggpyE GRADE I 1 STALLS IN SECURE / I ( I I FUTURE \ DEDICATED AREA I SIGNAL l FUEL TANKS COVERED I I I I J I �16 B5 134 133 VEHICLE I 'FUTURESIGN PARKS STREETS S.W.M. WASH STOR. B1 SHOP SHOP SHOP SHOP S11 L J BLDG. DEDICATED P.O.V. / 1 VACTOR COVERED FUELING I 1 VISITOR ENTRY / EXIT 1 TRUCK 1 � STATION I S1 �I� GATE OPERATION I SWM. I r 1 BUILDING — _ — — — — I STOR. 1 r --� 1 � pi r---------------- �---T------ PARKS M 1 6 VISITOR I'I P3 ___________________ I I S3 PARKING STALLS I — — I PARKS L _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ STOR. 1 FUTURE EXPANSION — — — - --- -- PARKING 1 FLEET PARKING T- 1 II I 168STALLS I S2 I I - - - - - - - - - - - - - - I STS. DEDICATED FLEET 1 EXPANSION FUTURE L--------------------- STOR. 1 — — ENTRY/IXR(S) L— J 1 �--_—� L------------------------------------- 1 E ��------- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — COVERED STORAGE 1 !`♦ (E)FABRIC BRINE PUMPS /� 1 1 SHOPPING CART STRUCTURES & PANELS 1 STORAGE BINS - S''I 2 i �STORAGEAREA ` COVEREDWASTE/ BULK MATERIALS � ---- T_—_--T--- �S9 j I BIORETENTION\ A3 I RECYCLE 55 .1 I FUTURE I COVERED S70 1 C�SALTFACILFTY - TOTER STOR. S 13 SALT BIN 1 COVERED BINS ` 1 `EDUCATION) AL (�) I I V V V V I W S. B. B.B. Q.S. C.R L_____L____� J FOVERSTORAGE J//r 1 GATE I—V__�_/_�__/_V� �_ _____ J L — LL 10.6 ACRES MULTIPLE ACCESS 92s, BRINE TANKS & POINTS IF POSSIBLE`I. CONIC. PAD SITE ADJACENTCY DIAGRAM Helix design group Programming - Summary • 10 — 11 acre site (assuming flat site) • Operations and Maintenance Building — Staff offices, crew rooms, lunch / muster area, training / conference room space, locker rooms • Shop • Parking • Covered and Open Storage Programming - Summary (cont'd) • Identified Needs — Fleet maintenance — Fueling — Traffic Signs — Traffic Signals Comparable Facilities Agency Service Area (SQ MI) Population O&M Facility (Acres) Services Federal Way 22.2 961000 10.5 Parks & PW SeaTac 10.2 29,000 5.3 Parks & PW Renton 23.5 1021000 12.5 PW Kirkland 17.8 89,000 9.0 PW & Parks Yakima 27.7 93,000 12.5 PW Ahtq%dmmmpmmlL— -VAh 15 Comparable Facilities= Kirkland 'l I - 4 "\Alc I .� Ci- ty of Kirkland WA .Population: 99,312 iPW Site Area: 7.25 acres r�� Parks Site Area: 1.75 acres V. Total Site Area: 9.0 acres ■ r. ■ 1 � Y • y low ti • t'. s Value Engineering • Compared to other cities • Basic design and finishes • Re -using covered storage • Shared / Flex spaces — Muster, lunch, and training are all the same area Base Cost Includes: Cost Estimate $32)000)000 — Design and Permitting costs — Onsite Construction costs — Required frontage Improvement costs Excludes Fueling, Fleet Operations, Sign Maintenance, and Signal Maintenance. Excludes purchase of land. Financing Options Funding: • SWM CIP Plan $ 81000,000 • Additional SWM Funds $ 45750,000 • Refinance existing parks bonds $ 8,000,000 • Future Streets Bond $11)250,000 Bonds are through refinancing of existing bonds and using restricted capital funding. Can be done without additional General Fund impact. Financing - Fueling Currently Paid Surcharge: 2020 $82,097 2019 $82,944 2018 $80,798 2017 $75,500 2016 $65,107 Surcharge is a combination of Administration Fee and the difference between what we pay per gallon and what is available through State Contract direct to City. Financing - Fueling Required Improvements: — Infrastructure —Tank, Pump, Controls — Control System (350 vehicles) $88,000 — Permitting, Site Improvements $146,689 Total $320,907 $177,850 $733,446 Financing - Fueling Using the currently paid surcharge to finance construction of fueling facilities: — Payback of 10.7 years Includes annual control system cost in calculation of payback. Secondary benefits also include increased security for City facility through Police use and increased Emergency pera Moa44944z.Z event of a natural disaster. Financing — Maintenance Operations (Fleet) Currently Paid Markups: 2020 $210,314 2019 $1911271 2018 $149,128 2017 $114,549 2016 $140,484 Markups is a combination of 35% Parts Markup and Labor markup under current third party service contract. Financing — Maintenance Operations (Fleet) • Required Improvements: — Infrastructure $3,360,651 — Permitting, Site Improvements $840,162 Total $41200,813 Financing — Maintenance Operations • Using the currently paid surcharge to finance construction of fleet maintenance facilities: - Payback of 17.7 years Secondary benefits also include increased capability during snow and ice events and in the event of a natural disaster. Financing - Fuel & Fleet • Combined Construction Amount $5,000,000 • Combined Annual Savings $270,000 • Annual Payment on 20 Year Bond $265,000 No impact on current funding requirements. Financing - Sign and Signal Maintenance • Nominal savings by performing work in house as well as increased accountability, timeliness and control • Savings are not sufficient to cover a bond payment for the associated capital construction cost • Reserve area for future buildings to house these unc i SowL r not currently included Property Search - General • Criteria — West side of 1-5 and centralized to City: • Between S 304th Street and S 348th Street • Between 11 th Ave SW and 28th Ave S — Land use — ideally compatible with surroundings — Property impacts — minimize impacts to surroundings — Opportunity Cost (Tax impacts) • Existing site • City properties • 10-11 acre parcels — hard to come by. • Consolidate multiple — hard to come by and more costly. Questions?.