7b- ROW Landscape Maintenance Contract Bid AwardCITY OF
Federal Wa
2017-2018 RIGHT OF WAY LANDSCAPE
MAINTENANCE SERVICES BID AWARD
CITY OF
Federal Wa
• POLICY QUESTION:
Should the Council award the 2017-2018 Right of Way
Landscape Maintenance Contract to the lowest
responsive, responsible bidder?
CITY OF
Federal Wa
BACKGROUND:
The current landscape contractor, SMS — Superior Maintenance
Solutions, LLC terminated their contract effective June 12, 2017
Three (3) bids were received and opened on June 7, 2017 for the 2017-
2018 Right of Way Landscaping Maintenance Contract.
Company
Macmor, Inc.
Avalon Contracting, Inc.
Osaka Garden, Inc.
*Bid Amount for 12 months only
Available 2017 Budget Amount
Bid Amount*
$ 2649610.00
$ 42%838.29
$ 432,714.00
$ 283,342.00
CITY OF
Federal Wa
Past contractors that preformed this service:
Landscape Maintenance plus Litter, Garbage and Recce
Osaka Gardens Services 2016 cost $244, 147.72
CITY OF
Federal Wa
Responsible Bidder Review
• Staff met with Macmor, Inc. to confirm they understood
the scope of services and contract requirements.
• Macmor, Inc. has been performing as a subcontractor
under the city's landscape contractor (SMS) for the past
month and has proven to have the equipment and labor
resources to perform the work. Staff has been satisfied
with their work.
CITY OF
Federal Wa
2017-2018 Contract Award
July 1 — Dec 31, 2017
$ 136,545.00
Jan 1 — Dec 31, 2018 $ 2645610.00
TOTAL $ 4019155.00
Available Budget (2017-2018) $430,000.00
CITY OF
Federal Wa
OPTIONS CONSIDERED:
1. Award the 2017-2018 Right of Way Landscape
Maintenance Contract to Macmor, Inc., the lowest
responsive, responsible bidder, in the amount of
$401 , 155.00 and authorize the Mayor to execute the
contract.
2. Reject the bids for the 2017-2018 Right of Way
Landscape Maintenance Contract and direct staff to
rebid the project and return to Committee and Council
for further action.
CITY OF
Federal Wa
MAYOR'S RECOMMENDATION:
The Mayor recommends approving Option 1.
Public Works:
,t'lderal
Streets • Traffic • Development Services
Solid Waste • Surface Water Management