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HomeMy WebLinkAboutAG 21-091 - ISSAQUAH CITY JAILRETURN TO: Kurt Schwan / PD EXT: 6875 1 I CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: PD / PROFESSIONAL STANDARDS 2. ORIGINATING STAFF PERSON: KURT SCHwAN EXT: 6875 3. DATE REQ. BY: ASAP 4. TYPE OF DOCUMENT (CHECK ONE): Cl CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBI JC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROf'ESSIONALSERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): 2 INTERLOCAL ❑ OTHER 5. PROJECT NAME: Jail Services Contract- Issaquah City Jail 6. NAME OF CONTRACTOR: Issaqauh City Jail ADDRESS: 130 E. Sunset Way, Issaquah, Washington 98027 TELEPHONE: 425-837-3200 E-MAIL: FAX: SIGNATURE NAME: Scott Behrbaum TITLE: Chief of Police 7. EXl-1113I1 S AND XI-TACHMENTS: ® SCOPE; WORT: OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL O'll-IIR RFFLRF.NCE-D LXHI3ITS ❑ PROOF OF AUTHORITYTO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: January!, 2021 COMPLETION DATE: December 31, 2022 9. f0 TAL. COMPENSATION $ $402,000,00 annaully (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT:_ ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT/CONTRACT REVIEW ❑ PRO.IFICT MANAGER DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) [X I,AW II. COUNCIL APPROVAL(IFAPPucnBLE) 12. CONTRACT SIGNATURE ROUTING INITIAL / DATE REVIEWL--D INITIAL. DATE APPROVED DK 12-17-2020 SCHEDULED COMMITTEE DATE: 01112/2020 COMMITTEE APPROVAL DATE: S CHEDU LED COUNCIL DATE: 01/19/2020 COUNCIL APPROVAL DATE: . ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel tree to set notification more than a month in advance if council approval is needed.) INITIAL, / DATE SIG EFJ ❑ LAW DEPARTMENT 'ARC ❑ SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# Li SIGNED COPY RETURNED COMMENTS: A G# DATE SENT: IP_'018 DocuSign Envelope ID: 8F8A1C6F-AEC6-4C59-A4BD-55965F2B10B0 INTERAGENCY AGREEMENT BETWEEN THE CITIES OF ISSAQUAH, WASHINGTON AND FEDERAL WAY, WASHINGTON, FOR THE HOUSING OF INMATES IN THE ISSAQUAH CITY JAIL This agreement is between the City of Issaquah, a municipal corporation of the State of Washington (hereinafter "Issaquah") and the City of Federal Way, a municipal corporation of the State of Washington (hereinafter "Federal Way") Recitals Whereas, RCW 39.34 and RCW 70.48, allow local governmental units to make the most efficient use of their powers by enabling them to cooperate and enter into agreements with each other for providing jail services; and Whereas, Federal Way wishes to designate the Issaquah Jail as a place of confinement for incarceration through the use of 10 (ten) guaranteed beds; and Whereas, in an effort to streamline administrative procedures and ensure that the daily rate charge for 10 guaranteed non -gender specific beds to house inmates at Issaquah's jail is consistent with the current operating costs, it is necessary to enter into a standardized interagency agreement; and Whereas, the governing bodies of each of the parties hereto have decided to enter into this Agreement as authorized by RCW 39.34, RCW 70.48 and other Washington law, as may be amended; Now, therefore, in consideration of the above and foregoing recitals, the payments to be made, the mutual promises and covenants herein contained, and for other good and valuable considerations, the parties hereto agree to the terms and conditions set forth herein: 1. GOVERNING LA The parties hereto agree that, except where expressly otherwise provided, the laws and administrative rules and regulations of the State of Washington shall govern in any matter relating to inmate confinement pursuant to this Agreement. 2. EFFECTIVE DATE This Agreement shall be effective when both parties have executed this contract and this document has been listed on Issaquah's website in accordance with RCW 39.34.040. 3. TERMINATION (A) This agreement shall be effective January 1, 2021 through January 1, 2023. Provided, however, that either party may elect to terminate this Agreement by giving written notice of termination to the other party. Said termination shall be effective ninety (90) days from the date of receipt of said written notice. DocuSign Envelope ID: 8F8A1C6F-AEC6-4C59-A4BD-55965F2B10B0 (B) In the event of termination of this Agreement for any reason, Federal Way shall compensate Issaquah for inmates housed by the Issaquah Jail after notice of termination until Federal Way retakes its inmates in the same manner and at the same rates as if this Agreement had not been terminated and the provisions of this Agreement, including by way of illustration and not limitation, Indemnity, shall remain in force until such time as all inmates from Federal Way have been retaken. 4. MAILING ADDRESSES All notices, reports, and correspondence to the respective parties of this Agreement shall be mailed to the following: City of Issaquah: Chief of Police Issaquah Police Department 130 E. Sunset Way Issaquah, Washington 98027 Contact: Issaquah Jail Manager City of Federal Way: Chief of Police Federal Way Police Department 33325 8th Ave South Federal Way, Washington 98003 Contact: Administrative Commander S. COMPENSATION (A) Guaranteed Bed Rate. Issaquah agrees to accept and house non -gender specific inmates at the daily ten guaranteed bed rate of $110.00 per bed day. The $110.00 per bed per day rate shall be assessed for each day the contract is in effect regardless of occupancy by a Federal Way inmate. (B) Non -Guaranteed Bed Rate. Federal Way may purchase additional beds, as available, at the daily rate of $110.00 per bed day. However, Issaquah shall have the right to refuse to accept custody or house Federal Way inmates in excess of ten minimum bed commitment if Issaquah finds the overall occupancy at capacity. (C) Billing and Payment. Issaquah agrees to provide a monthly invoice for the ten guaranteed beds by the 301h of each following month. Federal Way agrees to make payment to Issaquah within 30 days of receipt of the undisputed portion of such bill for the amount billed for the previous calendar month. Issaquah agrees to provide Federal Way with an itemized bill for DocuSign Envelope ID: 8F8A1C6F-AEC6-4C59-A4BD-55965F2B10B0 inmates housed in addition to the Guaranteed Bed Rate listing all names of inmates who were housed, the number of days housed (including date of booking and date of release), and the dollar amount due for each. (D) Rate Increases. Issaquah may increase guaranteed and non -guaranteed rates from time -to - time but no more frequently than once per year, in order to reflect increased costs. Issaquah will give Federal Way at least ninety (90) days advance written notice of the increased rate prior to implementation. 6. AGREEMENT AMENDMENTS (A) Guaranteed beds. Federal Way may cancel the reserved beds, in whole or in part, at any time by providing written notice to the Jail Manager for the City of Issaquah. The notice shall be provided at least ninety (90) days in advance of the effective date of the cancellation. Issaquah may cancel the reserved beds, in whole or in part, at any time by providing written notice to Federal Way at least ninety (90) days in advance of the effective date of the cancellation. (B) Changes in law or regulations. Any changes in law or regulations governing jail operations impacting this Agreement will be addressed in an amendment to the Agreement. 7. SERVICES PROVIDED Issaquah agrees to provide jail services for gross misdemeanor/misdemeanor inmates for those offenses that have been committed by adults within Federal Way's jurisdiction. 8. RESPONSIBILITY FOR OFFENDER'S CUSTODY It shall be the responsibility of Issaquah to confine the inmate or inmates; to provide treatment, including the furnishing of subsistence and all necessary medical and hospital services and supplies; to provide for inmates' physical needs; to retain them in said custody; to supervise them; to maintain proper discipline and control; to make certain that they receive no special privileges and that the sentence and orders of the committing court in the State are faithfully exec uted;'provided that nothing herein contained shall be construed to require Issaquah, or any of its agents, to provide treatment, facilities or programs for any inmates confined pursuant to this Agreement, which it does not provide for similar inmates not confined pursuant to this agreement. Issaquah shall provide facilities for consultation and communication between inmates and their legal counsel or public defender. It shall also be the responsibility of Issaquah to calculate "good time" accrued in and subsequent release of inmates in accordance with the Issaquah Jail's standard practice and procedures related to inmates housed in the Issaquah Jail. 9. RIGHT TO REFUSAL Issaquah shall have the right to refuse to accept any inmate from Federal Way who, in the judgment of Issaquah, has a current illness or injury which may adversely affect the operations of the Issaquah Jail, has a history of serious medical problems, presents a substantial risk of escape, or presents a substantial risk of injury to other persons or property or themselves. DocuSign Envelope ID: 8F8A1C6F-AEC6-4C59-A4BD-55965F2B10Bo 10. HOUSING DECISIONS In order to manage its jail population, Issaquah reserves the right to decide where Federal Way inmate(s) will be housed. In the event that Federal Way inmate is transferred to another jail facility. Federal Way's obligation to pay the daily rate to Issaquah will cease and Federal Way obligation to pay the daily rate to the jail facility will be governed by Federal Way's contract with that other agency operating the jail facility. This section only applies to those inmates housed at Issaquah Jail under the non -guaranteed bed rate. 11. RETAKING OF INMATES Upon request from Issaquah, Federal Way shall, at its expense, retake any Federal Way inmate within twelve (12) hours after receipt of such request. In the event the confinement of any Federal Way is terminated for any reason, Federal Way, shall, at its expense, retake such inmate from Issaquah. 12. COPY OF ARREST WARRANT OR CITATION AND BAIL SCHEDULE Federal Way law enforcement officers placing Federal Way misdemeanants in the Issaquah Jail shall, in every instance, first furnish an arrest warrant, citation, court order, or judgment and sentence, to the Issaquah Jail upon booking of an inmate. Federal Way is also responsible for providing Issaquah Jail with a complete bail schedule no later than January 1 of each year. 13. NON -ASSIGNABILITY Federal Way agrees to not sublet any of their guaranteed beds to any jurisdictions. This Agreement may not be assigned by either party. 14. TRANSPORTATION Federal Way inmates incarcerated in Issaquah pursuant to this Agreement shall be transported to Issaquah by and at the expense of Federal Way and shall be returned, if necessary, to Federal Way by Federal Way personnel and at Federal Way's expense. Issaquah is not responsible for transportation of Federal Way inmates under this agreement and shall be reimbursed by Federal Way for any actual expense incurred in transport of an inmate if, in fact, transportation of an inmate by Issaquah becomes necessary including if the transport was a result of a warrant, or medical appointment. Such transportation shall be calculated based upon the time required for transport at the correction officer overtime rate of $55.00 per hour. 15. RECORDS AND REPORTS Issaquah shall keep all necessary and pertinent records concerning such inmates incarcerated in the Issaquah Jail. During and following an inmate's confinement in Issaquah, Federal Way shall upon request, be entitled to receive and be furnished with copies of any report or record associated with said inmate(s) incarceration, as may be permitted by law. Issaquah agrees to maintain its jail records related to Federal Way inmates in accordance with the applicable retention schedules, but in no event less than three years after an inmate's incarceration. DocuSign Envelope ID: 8F8A1C6F-AEC6-4C59-A4BD-55965F2B10B0 16. MEDICAL TREATMENT (A) Inmates shall receive medical, psychiatric and dental treatment when emergent and necessary to safeguard their health while hosed in the Issaquah Jail. Issaquah shall provide for routine medical services in the Issaquah Jail. Examples of medical services which may be provided in the Issaquah Jail but which are not routine, and for which Federal Way shall be billed include, but are not limited to, HIV/AIDS treatment, chemotherapy, dialysis treatment, and hemophiliac treatment. Federal Way shall be responsible for any and all medical, dental or mental health costs incurred by or on behalf of an ALAX inmate including but not limited to prescriptions, appliances, supplies, emergency transport associated with the delivery of any emergency and/or medical service provide to Federal Way inmates. (B) If Issaquah becomes aware that a Federal Way inmate requires medical care requiring the assistance of a health-care provider, then Issaquah shall make reasonable efforts to notify Federal Way prior to obtaining said service. If Federal Way is contacted and does not authorize Issaquah to obtain the service, then Federal Way shall within one hour pick up the inmate from the Jail. Provided, in the case of emergency, Issaquah may notify Federal Way after the service has been provided. (C) An adequate record of all such services shall be kept by Issaquah in accordance with HIPPAA regulations for Federal Way's review at its request. Any medical or dental services of major consequence shall be reported to Federal Way as soon as time permits. (D) Federal Way shall be responsible for any and all costs incurred by or on behalf of a Federal Way inmate requiring hospitalization. If necessary, Federal Way shall reimburse Issaquah dollar for dollar any amount expended or cost incurred by Issaquah in providing the same. Upon payment from Federal Way for the inmate's health care expense, Issaquah will assign to Federal Way, if requested by Federal Way, any and all right to reimbursement for medical expenses authorized under RCW 70,48.130. Except in emergencies, Federal Way will be notified by contacting a duty supervisor at the Federal Way Police Department prior to the inmate's transfer to a hospital and nothing herein shall preclude Federal Way from retaking the ill or injured inmate. In the event a Federal Way inmate is taken by emergency to a hospital, Issaquah shall notify Federal Way as soon as possible of transport. Federal Way is responsible for providing security during any time of hospitalization. 17. DISCIPLINE Issaquah shall have physical control over and power to exercise disciplinary authority over all inmates of Federal Way. However, nothing contained herein shall be construed to authorize or permit the imposition of any type of discipline prohibited by the constitution and laws of the State of Washington or the constitution and laws of the United States. 18. REMOVAL FROM THE JAIL An inmate from Federal Way legally confined in Issaquah shall not be removed from there by any person except: (A) When requested by Federal Way Police Department in writing authorizing such release; or DocuSign Envelope ID: 8F8A1C6F-AEC6-4C59-A4BD-55965F2B10B0 (B) Upon court order in those matters in which said court has jurisdiction over such inmate; or (C) For appearance in the court in which a Federal Way inmate is charged; or (D) In compliance with a Writ of Habeas Corpus; or (E) For interviews by Federal Way attorney or member of Federal Way Police Department; or (F) If the inmate has served their sentence, or the charge pending against said inmate has been dismissed, or bail or other recognizance has been posted as required by the courts; or (G) For other scheduled court appearance, including those for which they are not being held; or (H) Upon the execution of the Standards of Release Administrative Order No. 2013-01; or (1) For medical care and court ordered evaluations. 19. LOSS OF USE The parties understand that there may be times when conditions at the Issaquah Jail, such as required maintenance or repairs, may cause some or all of the reserved beds to be temporarily unavailable. Issaquah agrees to provide as much notice as is reasonably practicable if any or all of the reserved beds will be temporarily unavailable and will endeavor to keep any such unavailability to a minimum. The temporary unavailability of such beds shall not be a breach of this agreement or entitle Federal Way to any compensation from the Issaquah. During any period of unavailability, Federal Way will be relieved of the obligation to pay for any unavailable beds. 20. DISPUTE BETWEEN Federal Way AND ISSA UAH Should a dispute arise as to the application, compensation, enforcement, or interpretation of this Agreement between Federal Way and Issaquah, the parties shall first attempt to resolve such disputes through good faith and reasonable negotiations. However, if a dispute cannot be resolved through direct discussions, the parties agree to endeavor first to settle the dispute in an amicable manner by mediation administered under JAMS Alternative Dispute Resolution service rules or policies before resorting to arbitration. The mediator may be selected by agreement of the parties or through JAMS. Following mediation, or upon mutual written agreement of the parties to waive mediation, any unresolved controversy or claim arising from or relating to this Agreement or breach thereof shall be settled through binding arbitration which shall be conducted under JAMS rules or policies. The arbitrator may be selected by agreement of the parties or through JAMS. All fees and expenses for mediation or arbitration shall be borne by the parties equally, however, each party shall bear the expense of its own counsel, experts, witnesses, and preparation and presentation of evidence. Any mediation or arbitration shall take place within King County and any judgement rendered by the arbitrator shall be enforceable in King County Superior Court. 21. INDEMNIFICATION Issaquah agrees to defend, indemnify and hold Federal Way harmless from any and all claims, lawsuits, or other legal actions and from all costs including reasonable attorney's fees which arise out of any alleged wrongful or negligent act or omission by any officer, agent, or employee of Issaquah occurring subsequent to any claimant's entry into the Issaquah booking room and during any claimant's incarceration in the Issaquah City Jail. In addition, Issaquah shall maintain a policy of liability insurance with limits of not less than $1,000,000, naming the Federal Way as DocuSign Envelope ID: 8F8A1C6F-AEC6-4C59-A4BD-55965F2B10B0 an additional insured thereon, provided, that Federal Way shall accept a certificate from the WCIA certifying that Issaquah is a member in good standing and has contractual indemnity coverage applicable to the requirements of this paragraph in fulfillment of insurance requirements. Federal Way agrees to defend, indemnify and hold Issaquah harmless from any and all claims, lawsuits, or other legal actions and from all costs including reasonable attorney's fees which arise out of any alleged wrongful arrest, false imprisonment, or other wrongful or negligent act or omission by any agent, officer or employee of Federal Way. In addition, Federal Way shall maintain a policy of liability insurance with limits of not less than $1,000,000, naming Issaquah as an additional insured thereon, provided, that Issaquah shall accept a certificate from the WCIA certifying that Federal Way is a member in good standing and has contractual indemnity coverage applicable to the requirements of this paragraph in fulfillment of insurance requirements. 22. REQUIRED ELEMENTS In accordance with the requirements of RCW 39.34.030, the following provisions, stipulations and/or waivers are adopted: (A) This Agreement has been approved by the governing bodies of each of the participating agencies. (B) No separate organization or separate legal or administrative entity is created by this Agreement. (C) Each party to this Agreement shall maintain its own separate budget in accordance with the provision of Title 35 and 35A RCW an no joint or cooperative budget shall be undertaken. (D) The terms of this Agreement do not contemplate the acquisition of any property. However, in the event any property is acquired for the performance of this Agreement, upon termination of this Agreement, said property shall be sold and the proceeds shall remain with Issaquah. (E) This Agreement shall be administered by the Chiefs of Police, or their representative, from Issaquah and Federal Way. 23. CONCURRENT ORIGINALS This Agreement may be executed in any number of counterparts, which counterparts shall collectively constitute the entire Agreement. The parties further agree that faxed, PDF, or electronic signatures as defined by the UETA, will have the same legal effect as wet signatures. 24. ENTIRE AGREEMENT The written provisions and terms of this Agreement, together with any attachments, supersede all prior written and verbal agreements and/or statements by any representative of the parties, and those statements shall not be construed as forming a part of or altering in any manner this Agreement. Any prior written and/or oral agreement between the parties pertaining to jail services is terminated and superseded by this Agreement. This Agreement and any attachments contain the entire Agreement between the parties. Should any language in any attachment DocuSign Envelope ID: 8F8A1 C61F-AEC64C59-MBD-55965F21310130 conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. 25. PREA ACKNOWLEDGEMENT—CUSTODIALANDSEXUALMISCONDUCT (A) Compliance - Issaquah agrees to ensure that all of its employees, contractors, vendors, and volunteers that have contact with Federal Way Inmates comply with all federal and state laws regarding sexual misconduct including, but not limited to: a) The Prison Rape Elimination Act of 2003 (PREA) b) The standards for adult Prisons and Jails or Community Confinement Facilities, whichever is applicable, as promulgated by the US Attorney for the Western District of Washington, and c) Zero tolerance toward all forms of sexual abuse and sexual harassment. (B) Monitoring - Issaquah agrees to provide the Federal Way documented compliance with the Federal Prison Rape Elimination Act standards. Monitoring may include, but is not limited to: a) Site visits, b) Access to facility data, and c) Review of applicable documentation. (C) Federal Way may terminate this Agreement a) Should Issaquah fail to provide documentation that demonstrates that the Issaquah Jail is actively and effectively working toward and is making substantive progress toward achieving compliance; or b) Should Issaquah fail to maintain PREA compliance between auditing periods, after being given a reasonable opportunity to cure. (D) Federal Way will terminate this Agreement a) Should Issaquah elect to discontinue pursuit of PREA compliance; b) Should Issaquah be found in noncompliance through a PREA Audit and fail to cure such noncompliance within the identified time -frames; or c) Should Issaquah be found to be in egregious violation of PREA. 26. SEVERABILITY Should any provision of this Agreement be determined to be unenforceable by a court of law, such provision shall be severed from the remainder of the Agreement, and such action shall not affect the enforceability of the remaining provisions herein. DocuSign Envelope ID: 8F8A1C6F-AEC6-4C59-A4BD-55965F2B10B0 IN WITNESS WHEREOF, the parties below have executed this Agreement, and by doing so, acknowledge that they have read this Agreement, understand its terms, and enter this Agreement in a knowing, intelligent, and voluntary manner. CITY OF ISSAQUAH DocuSlgned by: B .LIiWIyay Its: Mayor Date: 5/26/2021 ATTEST: FDocu Signed by: /. i�:iitiy By. A�?MTF,�f's Its: City Clerk Date: 5/26/2021 APPROVED AS TO FORM: Doe uSlgned by: M&W-Mn behalf of Its: City Attorney Date: 5/26/2021 CITY OF FEDERAL WAY Jim Ferrell Its: Mayor Date: ATTEST: 74' Stephanie Courtney Its: CIVIC, City Clerk Date: APPROVED TO AS FORM: By: J. Ryan Call Its: City Attorney Date:— Co DocuSign- Certificate Of Completion Envelope Id: 8F8A1C6FAEC64C59A4BD55965F2B10B0 Subject: Please DocuSign - 32100190 Federal Way ILA Issaquah Inmate Housing Source Envelope: Document Pages: 9 Signatures: 3 Certificate Pages: 5 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) Record Tracking Status: Original 5/24/2021 1:45:21 PM Signer Events Mary Lou Pauly MaryLouP@issaquahwa.gov Mayor City of Issaquah Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 4/24/2020 3:14:11 PM ID:fb5789bf-b489-4341-8866-85f86dbb2ca2 Christine L. Eggers TinaE@issaquahwa.gov City of Issaquah Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Natalie McNabb nataliem@issaquahwa.gov Procurement/Contract Specialist City of Issaquah Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Editor Delivery Events Agent Delivery Events Intermediary Delivery Events Certified Delivery Events Carbon Copy Events Holder: Natalie McNabb nataliem@issaquahwa.gov Signature o-.siu.ea nr: Ep-0� Signature Adoption: Pre -selected Style Using IP Address: 73.118.243.184 wed Liy: 59i145lC96FE4B8. Signature Adoption: Uploaded Signature Image Using IP Address: 67.42.100.112 Eaoou�,s,��,eaos. Signature Adoption: Pre -selected Style Using IP Address: 24.16.68.77 Signature Status Status Status Status Status Status: Completed Envelope Originator: Natalie McNabb 135 E. Sunset Way Issaquah, WA 98027 nataliem@issaquahwa.gov IP Address: 64.207.219.71 Location: DocuSign Timestamp Sent: 5/24/2021 1:56:15 PM Viewed: 5/26/2021 12:45:49 PM Signed: 5/26/2021 12:53:39 PM Sent: 5/26/2021 12:53:40 PM Viewed: 5/26/2021 4:22:01 PM Signed: 5/26/2021 4:23:06 PM Sent: 5/26/2021 4:23:07 PM Viewed: 5/26/2021 4:47:33 PM Signed: 5/26/2021 4:47:40 PM Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Carbon Copy Events Status Timestamp Joanne Bisquera r n �7ED Sent: 5/24/2021 1:56:15 PM joanneb@issaquahwa.gov 4 V Executive Assistant City of Issaquah Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/24/2021 1:56:15 PM Certified Delivered Security Checked 5/26/2021 4:47:33 PM Signing Complete Security Checked 5/26/2021 4:47:40 PM Completed Security Checked 5/26/2021 4:47:40 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 3/23/2020 3:57:52 PM Parties agreed to: Mary Lou Pauly ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Issaquah (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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COUNCIL MEETING DATE: January 19, 2021 ITEM #: 5 . . ......... .... . . .... .... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: JAIL SERVICES CONTRACT — ISSAQUAH CITY JAIL POLICY QUESTION: Should the Federal Way Police Department continue to use the Issaquah City Jail as a contract jail facility and increase the number of guaranteed beds to ten (10)? COMMITTEE: PRHS&PSC MEETING DATE: January 12, 2020 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Kurt Schwan, Professional Standards DEPT: Police Commander Attachments: 1. Staff Report 2. Jail Services Contract — Issaquah City Jail Options Considered: 1. Approve the proposed agreement and authorize execution of the contract. 2. Do not approve the proposed agreement and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: Initial/Date DIRECTOR APPROVAL:,V/—'w /Z J?�26 V tniiinl' . ea COMMITTEE RECOMMENDATION: I move to forivard the proposed agreement to the January 19, 2021, Council consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to approve the proposed agreement and authorize the Mayor to sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) NC:IL ACTION WAPPROVEDCrU 0` l I l I�" DrNIEU ` ❑ "TABLED/DEFERRED/NO ACTION ❑ N'IOVED TO SECOND READING (ordinances onl)) REVISED— 12/2017 COUNCIL BILL # First reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: January 12, 2021 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Chief of Police SUBJECT: Jail Services Contract — Issaquah City Jail Financial Impacts: In an attempt to secure additional housing options as we continue to utilize contract jail facilities to manage our jail population, we have been presented with the option to increase guaranteed beds at the Issaquah City Jail. In 2020, we had five (5) guaranteed beds and in 2021 we would increase to ten (10) guaranteed beds at $110 per bed per day. There would be no financial impact to the city, as this cost would be fulfilled by reallocating funds already allotted within the City's Jail Services budget. Backaround Information: In 2020, we separated from SCORE Jail as an Owner City because the financial burden became unsustainable. In 2009, SCORE was established to serve seven Owner Cities, with a goal of providing consolidated correctional services at a lower total cost to the participating Owner Cities. In the case of Federal Way, there had been a significant jail cost increase in the seven years we had been an Owner City. In 2012, Federal Way's total jail budget was $2,305,280, a 17% M&O obligation (based on 60 ADP). In 2018, the SCORE jail budget swelled to $6,293,163, a 30.23% M&O obligation (80 ADP). The 2018 total jail budget was $6,415,972, which included other jail expenses outside of SCORE. The steady incremental increase for those seven years, totaling 20 more ADP, had increased our SCORE budget by $3,987,883 — this reflected an increase of 173% since the inception of our participation. The SCORE Financial Alternatives Study Subcommittee was created to research financial alternatives for Owner Cities. At that time, no feasible alternative option existed or has been presented for Owner Cities to remedy the unsustainable financial obligation for the City of Federal Way. On September 4, 2018, Federal Way City Council unanimously passed a resolution authorizing the withdrawal from the SCORE Inter -local Agreement. In 2020, as an alternative to SCORE Jail, the FWPD entered into Jail Services contracts with King County Rev. 7/18 Jail, Kent City Jail, Yakima County Jail, Issaquah City Jail, and the Puyallup City Jail to manage our jail population. Since the decision to leave SCORE, we have successfully managed our jail population within the allotted budget and ended the year with significant j ail budget savings. Having the option to secure additional guaranteed beds at the Issaquah City Jail, at a discounted rate over non - guaranteed rates, assists us in appropriately handling our inmate housing needs while staying within our allotted Jail Services budget. Rev. 7/18