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HomeMy WebLinkAboutAG 21-151 - CITY OF SEATTLERETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: Police Department 2. ORIGINATING STAFF PERSON: Diane Shines EXT: 6854 3. DATE REQ. BY: ASAP 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G, RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL O OTHER Purchase Authorization Request 5. PROJECT NAME: FY21 Edward Bryne Memorial Justice Assistance (JAG) Grant - ScanX Scout Kit Portable X-Ray Equipment Purchase 6. NAME OF CONTRACTOR: City of Seattle (Kathryn Finau, Grant Manager) ADDRESS: 610 5th Avenue I PO Box 34986 Seattle, WA 98124-4986 'TELEPHONE 206 233-3722 E-MAIL: Kathryn.Finau3@seattle.gov FAX: SIGNATURE NAME: Brim G. Maxey TITLE Chief Operating Officer 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE A ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES A PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: wit 101 t l COMPLETION DATE: 09/30/2023 9. TOTAL COMPENSATION $ Grant Allocation $ 39.550 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ®YES ONO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED ❑ PURCHASING: PLEASE CHARGE TO: NIA 10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) 9 LAW JRC 10/28122 �y f 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL I L O DATE: 29- COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDERINOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL / DATE SIGNED ❑ LAW DEPARTMENT ❑ -SIGNATORY (MAYOR OR DIRECTOR) P S ❑ CITY CLERK itio c4i , isw it ? j 1-2- ❑ ASSIGNED AG# AG# N/A COMMENTS: 2/20I7 Confidential Proprietary Information WMD�TEC,H WMDTech, LLC 5116 W Emerald st BOISE Idaho 83706 (208) 639-2107 Tax ID : 30-0.713219 UEI: EYT3W4HTNRLS CAGE: 55QZ5 D U N N S: 826416146 Certifications: HubZone, SDVOSB Bill To Federal Way Police Department Mike Wedel 33325 8th Ave. South Federal Way, WA 98003 Subject : SCAN X SCOUT E ScanX Scout D5000-SB (WMDTech KIT) SKU : 01 SD5000-SB-S ScanX Scout Kit (WMDTech) ScanX Scout, Digital Image Plate Portable X-ray Full System - ScanX Scout incorporates the latest in digital x-ray technology producing high resolution images from 300 microns down to 50 microns using flexible x-ray image plates. ScanX Scout is primarily used by Military and Police EOD, IEDD and Search Teams, prisons and building security managers for mobile security investigation such as searching unattended bags and suspicious packages. It also has a multitude of other uses such as Quote # EST-000235 Estimate Date: 20 Sep 2022 Expiry Date : 01 Nov 2022 Reference# : QB4329 Sales person : Jake Berryman 1.00 34,200.00 34,200.00 Kit Confidential Proprietary Information Confidential Proprietary Information forensic work, weapons exploitation and the inspection of artefacts, artwork and industrial testing. ScanX Scout is fully portable operates from its own in built battery and is easily set up and deployed for x-ray capture in less than 2 minutes by one person. Kit includes: ScanX Scout with battery Model D5000-SB SVS USB, Powercord, 2 Plate Wipes, 2 Cleaning Sheets 1 Brush, Driver Disk Dell Latitude 3590 Core i5 (2) Plate Protector "14x17" (2) General Purpose Image Panels "14x17" Sub Total 34,200.00 Shipping charge 105.00 Total $34,305.00 Notes Looking forward for your business. Terms & Conditions This document is considered confidential & proprietary property of WMDTech LLC. The information contained herein is not to be sold, disclosed, or reproduced in whole or part without written consent by WMDTech. Product availability, pricing and delivery dates are based upon current information at the time of quote. All information is subject to confirmation at the time of order. Final shipping costs may vary, and WMDTech reserves the right to modify shipping costs to match final actual costs charged by the shipping carrier. ConT dential Proprietary information 2 COUNCIL MEETING DATE: November 15, 2022 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: 7g SUBJECT: FISCAL YEAR (FY) 2021 EDWARD.BYRNE MEMORIAL JUSTICE ASSISTANCE (JAG) GRANT SCANX SCOUT KIT PORTABLE X-RAY PURCHASE POLICY QUESTION: Should the City Council authorize the purchase of X-Ray equipment from WMD Tech, LLC with funds from the FY 2021 Edward Byrne Memorial Justice Assistance (JAG) Grant Program? COMMITTEE: PRHSPSC MEETING DATE: November 8, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Diane Shines, Civilian Operations Manger DEPT: Police Attachments: 1. Staff Report FY2021 JAG- ScanX Scout Kit Portable X-Ray 2. WMD Tech Quote EST-000235 Options Considered: 1. Approve the FY 2021 JAG X-Ray' Equipment Purchase. 2. Do not approve FY 2021 JAG X-Ray Equipment Purchase MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: % DIRECTOR APPROVAL: Jd ��ZZ Com ttue trattnt initial/m't ICTi i"II;I", hiiaa1fDatWcW COMMITTEE RECOMMENDATION: "I move to forward approval of the purchase ofX-Ray equipment with FY 2021 JAG Grant funds to the November 15, 2022 consent agenda for approval. " Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the purchase of X-Ray equipment with FY 2021 JAG Grant funds. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) .10iJNCIL ACTI.a .�(+ APPROVE �� 1CJ �Z COUNCIL BILL # DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 4/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: November 8, 2022 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: Andy Hwang, Chief of Police SUBJECT: FY 2021 Edward Byrne Memorial Justice Assistance (JAG) Grant Program — ScanX Scout Kit Portable X-Ray Equipment Purchase Financial Impacts: JAG funds support investment in technology and equipment improvements to enhance safety, improve efficiencies and services to the Community through the Police Department. There will be minimal impact to City funds. Sales tax may not be covered by the grant and will be absorbed by the police department's operating budget. Total project allocation: $39,550. Background Information: The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system. JAG funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. The Federal Way Police Department Bomb Disposal Unit (BDU) is requesting authorization to purchase the ScanX Scout Kit Portable X-Ray from WMD Tech, LLC, a sole source vendor, through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program for $34,305. The ScanX Scout Kit Portable X-Ray replaces the Logos X-ray system which is inoperable and no longer technologically supported. The ScanX Scout is a high performance portable digital X-ray system, which combines high sensitivity flexible film plates, a rugged battery powered image plate reader, and a laptop to reveal fine wire and electronic component details. The ability to correctly identify the electronic components in detail allow for fast and accurate decision making when handling explosive devices. Rev. 7/18 ScanX Scout is an essential piece of bomb disposal equipment, an industry standard for bomb disposal teams nationwide, and is used at the Hazardous Device School where all police bomb disposal technicians are trained. Rev. 7/18 RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: Police Department 2. ORIGINATING STAFF PERSON: Diane Shines EXT: 6854 3. DATE REQ. BY: ASAP 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): M INTERLOCAL ❑ OTHER 5. PROJECT NAME: FY21 Edward Bryne memorial Justice Assistance (JAG) Grant 6. NAME OF CONTRACTOR: City of Seattle (Diane Pilon, Program Manager) ADDRESS: 610 5lh Avenue, PO Box 34986, Seattle, WA 98124-4986 TELEPHONE 206-733-9163 E-MAIL: Diane.Pilon@seattle.gov FAX: SIGNATURENAME: Mark R. Baird TITLE Chief Operating Officer 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE a ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: Date Signed COMPLETION DATE: 10 "3i �o7e�5 9. TOTAL COMPENSATION $ Grant Allocation $ 39,550 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ®YES IDNO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAMAGE BOND PROVIDED ❑ PURCHASING: PLEASE CHARGE TO:. "IA 10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) © LAW JE 9/22/21 11. COUNCIL APPROVAL (IF APPLICABLE) . COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL / DATE SIGNED ❑ LAW DEPARTMENT ❑ SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK 1Q _ ❑ ASSIGNED AG# A ^'A 6y �51 COMMENTS: JE 9/22/21 - Included recommended changes to the project narrative, staff report, and agenda bill 2/2017 RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: Police Department 2. ORIGINATING STAFF PERSON: Diane Shines EXT: 6854 3. DATE REQ. BY: ASAP 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): A INTERLOCAL ❑ OTHER 5. PROJECT NAME: FY21 Edward Bryne Memorial Justice Assistance (JAG) Grant 6. NAME OF CONTRACTOR: City of Seattle (Kathryn Finau, Grant Manager) ADDRESS: 610 5th-Avenue I PO Box 34986 Seattle, WA 98124-4986 TELEPHONE 206 233-3722 E-MAIL': Kathryn.Finau3@seattle.gov FAX: SIGNATURENAME: Mark R. Baird TITLE chief operating Officer 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE A ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: Date Signed COMPLETION DATE: 09/3012024 9. TOTAL COMPENSATION $ Grant Allocation $ 39,550 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE- 0-YES- - ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED DYES ONO IF YES, $ PAID BY. ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED ❑ PURCHASING: PLEASE CHARGE TO: NIA 10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) O LAW JE 4128122 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D-. ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL / DATE SIGNED DEPARTMENT GNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# AG# N/A COMMENTS: 2/2017 Memorandum of Understanding -Contract Edward Byrne Memorial justice Assistance Grant (JAG) Program FY 2021 Local Solicitation Executed by City of Seattle Department Authorized Representative: Kathryn Finau 610 5thAvenue PO Box 34986 Seattle, WA 98124-4986 and City of Federal Way, DUNS 612509901, hereinafter referred to as "Subrecipient" JAG Grant Manager: Diane Shines 33325 8th Ave S Federal Way, WA 98003-6325 22-00550 Federal Way FY21 JAG MOU Contract Page 1 of 7 IN WITNESS WHEREOF, the parties have executed this Agreement by having their representatives affix their signatures below. City of_Federal Way F1, Mayor • ' City of Seattle s Urmml,-- Sep 15, 2022 14:47 PDT) Brian Maxey, Chief Operating Officer Seattle Police Department Date: a� Date:09/15/2022 Authorized by: Edward Byrne Memorial Justice Assistance Grant (JAG) Program WHEREAS, the Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions; and WHEREAS, the JAG Program supports all components of the criminal justice system, from multi -jurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives; and__ WHEREAS, the United States Congress authorized $771,127 in the Justice Assistance Grant (JAG) Program for jurisdictions in King County, and WHEREAS,11 jurisdictions in King County were required to apply for a JAG Program award with a single, joint application; and WHEREAS, the City of Seattle ("City"), as the identified Fiscal Agent, had DOJ submit the joint application to the Bureau of Justice Assistance on Aug 24, 2021, to request JAG Program funds; and WHEREAS, based on the City's successful application, the Bureau of Justice Assistance has awarded $771,127 to the City from these JAG Program funds; and WHEREAS, pursuant to the terms of the grant whereby the City, as the identified Fiscal Agent for this award, is to distribute grant funds to co -applicants, the City intends to transfer some of the JAG funds it receives to those co -applicants; and WHEREAS, the City is not obligated to continue or maintain grant funding levels for the JAG Program once grant funds have lapsed; and WHEREAS, Subrecipients of JAG funds from the City should not anticipate the City will assume responsibility for any program costs funded by JAG once JAG funds are spent; NOW THEREFORE, the parties hereto agree as follows: 22-00550 Federal Way FY21 JAG MOU Contract Page 2 of 7 This Interagency Agreement contains seven Articles: ARTICLE I: TERM OF AGREEMENT The term of this Interagency Agreement shall be in effect from the date it is executed, until September 30, 2024, unless terminated earlier pursuant to the provisions hereof. ARTICLE II: DESCRIPTION OF SERVICES The services to be performed under this Agreement shall be conducted for the stated purposes of the Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a.) The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions. The JAG Program provides states and units of local governments with critical funding necessary to support a range of program areas including law enforcement; prosecution and court programs; prevention and education programs; corrections and community corrections; drug treatment and enforcement; crime victim and witness initiatives; and planning, evaluation, and technology improvement programs. ARTICLE III: SPECIAL CONDITIONS 1. Funds are provided by the U.S. Department of justice, Office of Justice Programs, Bureau of Justice Assistance solely for the purpose of furthering the stated objectives of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The Subrecipient shall use the funds to perform tasks as described in the Scope of Work portion of this Agreement. - - 2. The Subrecipient acknowledges that because this Agreement involves federal funding, the period of performance described herein will likely begin prior to the City's receipt of appropriated federal funds. The Subrecipient agrees that it will not hold the City or the Department of justice liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to the City's receipt and distribution of federal funds. 3. This contract is funded with federal grant funds under CFDA 16.738. The grant is FY 2021 Justice Assistance Grant Program Award #15PBJA-2I-GG-01967-JAGX. All federal financial and grant management rules and regulations must be adhered to in the execution of this contract. Exhibit Attachment A is a copy of the federal award documents. All special conditions stated in the award documents apply to the execution of this contract. All Subrecipients are assumed to have read, understood, and accepted the Award as binding. 4. The Subrecipient acknowledges that all allocations and use of funds under this agreement will be in accordance with the Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2021 Local Solicitation. Allocation and use of grant funding must be coordinated with the goals and objectives included in the Local Solicitation. All Subrecipients are assumed to have read, understood, and accepted the Local Solicitation as binding. 22-00550 Federal Way FY21 JAG MOU Contract Page 3 of 7 S. Subrecipient agrees to obtain a valid DUNS profile and create an active registration with the Central Contractor Registration (CCR) database no later than the due date of the Subrecipient's first quarterly report after a subaward is made. 6. The Subrecipient shall comply with all applicable laws, regulations, and program guidance. The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R Part 2800 (together, the "Part 200 Uniform Requirements") apply to this 2020 award from the Office of Justice Programs (OJP). 7. The Subrecipient must comply with the most recent version of the Administrative Requirements, Cost Principals, and Audit Requirements. a. Non -Federal entities that expend $750,000 or more in one fiscal year in Federal awards shall have a single or program -specific audit conducted for that year in accordance with the Office of Management and Budget (OMB) Circular A-133- Audits of States, Local Governments, and non -Profit Organizations. Non-federal entities that spend less than $750,000 a year in federal awards are exempt from federal audit requirements for that year, except as noted in Circular No. A-133, but records must be available for review or audit by appropriate officials of the Federal agency, pass -through entity, and General Accounting Office (GAO). b. Subrecipients required to have an audit must ensure the audit is performed in accordance with Generally Accepted Auditing Standards (GAAS), as found in the Government -Auditing Standards (the Revised Yellow Book) developed by -the Comptroller General and the OMB Compliance Supplement. The Subrecipient has the responsibility of notifying the Washington State Auditor's Office and requesting an audit. c. The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement and shall ensure that any sub -recipients also maintain auditable records. d. The Subrecipient is responsible for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report submitted to the Seattle Police Department. The Subrecipient must respond to requests for information or corrective action concerning audit issues or findings within 30 days of the date of request. The City reserves the right to recover from the Subrecipient all disallowed costs resulting from the audit. e. If applicable, once any single audit has been completed, the Subrecipient must send a full copy of the audit to the City and a letter stating there were no findings, or if there were findings, the letter should provide a list of the findings. The Subrecipient must send the audit and the letter no later than nine months after the end of the Subrecipient's fiscal year(s) to: Kathryn Finau, JAG Program Manager Seattle Police Department 22-00550 Federal Way FY21 JAG MOU Contract Page 4 of 7 610 Sth Avenue PO Box 34986 Seattle, WA 98124-4966 206-233-3722 Kathryn.finau3@seattle.gov f. In addition to sending a copy of the audit, the Subrecipient must include a corrective action plan for any audit findings and a copy of the management letter if one was received. The Subrecipient shall include the above audit requirements in any subcontracts. g. The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requirements, including, but not limited to, the provision of any information required for assessment or evaluation of activities within this agreement, and for compliance BJA reporting requirements. h. Suspension and Debarment: The Subrecipient certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in transactions by any Federal department or agency. By signing and submitting this Agreement, the Subrecipient is providing the signed certification set out below. The certification this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the Subrecipient rendered -an erroneous certification, the Federal Government and City may pursue available remedies, including termination and/or debarment. The Subrecipient shall provide immediate written notice to the City if at any time the Subrecipient learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The Subrecipient agrees by signing this Agreement that it shall not enter into any covered transaction with a person or subcontractor who is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized in writing by the City. The Subrecipient shall include the requirement in this section in any subcontracts. ARTICLE IV: SCOPE OF WORK The Scope of Work of this Agreement and the time schedule for completion of such work is as described in Attachment B: JAG Budget Worksheet, as approved by BJA. Attachment B is attached to and made part of this agreement. The work shall, at all times, be subject to the City's general review and approval. The Subrecipient shall confer with the City periodically during the progress of the Work, and shall prepare and present such information and materials (e.g. a detailed outline of completed work) as may be pertinent, necessary, or requested by the City or BJA to determine the adequacy of the Work or Subrecipient's progress. 22-00550 Federal Way FY21 JAG MOU Contract Page 5 of 7 ARTICLE V: PAYMENT Com } =n§AV ] The Subrecipient shall be reimbursed on an actual cost basis. Compensation under this Agreement cannot exceed $39,550. The Subrecipient shall incur authorized allowable expenses in accordance with the Project Budget, as detailed in Attachment B. The Subrecipient may request additional reimbursement up to the amount of interest accrued on their portion of the grant award. The City will provide quarterly statements to the Subrecipient, once the interest balance accrued equals at least $1,000. Reimbursements will not be made for interest accrued that is less than $1,000. Reimbursements can be requested, up to the total amount of interest accrued, after the initial quarterly statement has been sent, to perform tasks in accordance with the Project Budget, as detailed in Attachment B. No travel or subsistence costs, including lodging and meals, reimbursed with federal funds may exceed federal maximum rates, which can be found at: http://www.gsa.gov. 2. Raanrj'D1PaxmM The Subrecipient shall submit reimbursement requests not more than monthly, and at least quarterly. After the first quarter, monthly submission is preferred. - Requests are due -no -later than 30 days after -the -end -of the period in which -the -work - was performed. Reimbursement request forms are provided. Substitute forms are acceptable. With each reimbursement request, the Subrecipient shall submit: Detailed spreadsheet of expenditures by task and related financial documents (timesheets, invoices) These documents and invoices must be kept on file by the Subrecipient and be made available upon request by the City or to state or federal auditors, for at least six years after the closure of the grant. Reimbursement will not be processed without accompanying documentation for the corresponding costs. Once the above conditions are met, payment shall be made by the City to the Subrecipient. Submit invoicing to Submit Documentation to Fiscal Accounts Payable Kathryn Finau, JAG Program Manager Seattle Police Department Seattle Police Department 610 5th Avenue 610 Sth Avenue PO Box 34986 PO Box 34986 Seattle, WA 98124-4986 Seattle, WA 98124-4986 SPDAP@seattle.gov 206-233-3722 Kathryn.finau3@seattle.gov 22-00550 Federal Way FY21 JAG MOU Contract Page 6 of 7 ARTICLE VI. COOPERATION IN MONITORING AND EVALUATION 1. SIT Re5J20n1i iVWefi: SPD shall monitor, evaluate and provide guidance and direction to Subrecipient in the conduct of Approved Services performed under this Agreement. SPD has the responsibility to determine whether Subrecipient has spent funds in accordance with applicable laws, regulations, including the federal audit requirements and agreements and shall monitor the activities of Subrecipient to ensure that Subrecipient has met such requirements. SPD may require Subrecipient to take corrective action if deficiencies are found. SPD will not monitor Subrecipient's adherence to Special Conditions 31-41 and 70 in the Grant Award and Special Conditions documents. 2. �teci ie�esponsibilitie . a. Subrecipient shall permit SPD to carry out monitoring and evaluation activities, including any performance measurement system required by applicable law, regulation, funding sources guidelines or by the terms and conditions of the applicable Notice of Prime Award, and Subrecipient agrees to ensure, to the greatest extent possible, the cooperation of its agents, employees and board members in such monitoring and evaluation efforts. This provision shall survive the expiration or termination of this Agreement. b. Subrecipient shall cooperate fully with any reviews or audits of the activities under this Agreement by authorized representatives of SPD, DOJ,_the U.S. Government Accountability Office or the Comptroller General of the United States and Subrecipient agrees to ensure to the extent possible the cooperation of its agents, employees and board members in any such reviews and audits. This provision shall survive the expiration or termination of this Agreement. ARTICLE VII: AMENDMENTS No modification or amendment of the provisions hereof shall be effective unless in writing and signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the right to modify this Agreement, by mutual agreement. 22-00550 Federal Way FY21 JAG MOU Contract Page 7 of 7 2122122, 2:19 PM External Entity Award Letter October 13, 2021 Dear Mark Baird, On behalf of Attorney General Merrick B. Garland, it Is my pleasure to inform you the Office of Justice Programs (OJP) has approved the application submitted by SEATTLE, CITY OF for an award under the funding opportunity entitled 2021 BJA FY 21 Edward Byrne Memorlal Justice Assistance Grant (JAG) Program - Local Solicitation. The approved award amount is $771,127. Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance, Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award, These requirements encompass financial, administrative, and programmatic matters, as well as other Important matters (e.g., specific restrictions on use of funds), Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by OJP, so that they understand the award requirements, Information on all pertinent award requirements also must be provided to any subreclpient of the award. Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may Include termination of the award and/or a requirement to repay award funds, To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date, Congratulations, and -we -look forward to working -with -you, Maureen Henneberg Deputy Assistant Attorney General office for Civil Rights Notice for All Recipients The Office for Civil Rights (OCR), Office of justice Programs (OJP), U,S. Department of justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged In discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial assistance from DOJ from discriminating In services and employment because of race, color, national origin, religion, dlsablllty, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender Identity. Recipients are also prohibited from discriminating In services because of age. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://oj p.gov/funding/Explore/LegalOvervlew/Clvi [Rights RequIrements,htm. Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entitles, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a nondiscriminatory manner to their service population or have employment practices that meet equal -opportunity standards. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or thejuvenlle Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an https://justgrants.usdol.gov/prwabIPRAulhtapp/JGITS_j3yZ6Bxxl IpDExT0T4XnAlziAXmVNevWIISTANDARD 1/17 2/22122, 2:19 PM External Entity adverse finding, see 28 C.F.R. M 42,204(c), .205(c)(5). The OCR Is available to help you and your organization meet the civil rights requirements that are associated with DOJ grant funding. If you would like the OCR to assist you In fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal flnanclal assistance, please do not hesitate to contact the OCR at askoCR@ojp.usdoj.gov. Memorandum Regarding NEPA NEPA Letter Type OJP - Ongoing NEPA Compliance Incorporated Into Further Developmental Stages NEPA Letter The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support a broad range of activities to prevent and control crime and to Improve the crlminal )usdce system, some of which could have environmental Impacts. All recipients ofJAG funding must assist BJA In complying with NEPA and other related federal environmental Impact analyses requirements In the use of grant funds, whether the funds are used directly bythe grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine If any ofthe specified activities will be funded by the grant. The specified activities requiring environmental analysis are: a. New construction; b. Any renovation or remodeling of a property located In an environmentally or historically sensldve area, Including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result In a change In Its basic prior use or (b) significantly change Its size; d. Implementation of anew program Involving the use of chemicals other than chemicals that are (a) purchased as an Incidental component of a funded activity and (b) traditionally used, for eAample, In office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the Identification, seizure, or closure of clandestine methamphetamine laboratories, Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more Information about Mitigation Plan requirements, please see hd1p1:L6WyAbJA gov/PundIOgLuRB.htm], Please he sure to carefully review the grant conditions on your award document, as It may contain more specific Information about environmental compliance. N EPA Coordinator First Name Middle Name Last Name Orbin Terry Award Information This award Is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. ARecipient Information Recipient Name SEATTLE, CITY OF DUNS Number 130986214 Street 1 610 5TH AVE UEI RGj5CPK2YHK1 Street 2 https:llustgrents.usdoj.gov/prwab/PRAuthiapp/JGITS_/3yZ6BxxUpDExTOT4XMJzjAXmVNevW%ISTANDARD 2117 2/22/22, 2:19 PM City SEATTLE Zip/Postal Code 98104 County/Parish Award Details Federal Award Date 10/13/21 Award Number 15PBJA-2I-GG-01967 JAGX Federal Award Amount $771,127.00 External Ent@y State/U.S. Territory Washington Country United States Province Award Type Initial Supplement Number 00 Funding Instrument Type Grant Assistance Listing Number Assistance Listings Program Title 16.738 Statutory Authority Tltle I of Pub. L. No. 90-351 (generally codified at 34 U.S.C. 10151-10726), Including subpart 1 of part E (codified at 34 U.S.C. 10151-10158); see also 28 U.S.C. 530C(a). ® 1 have read and understand the information presented in this section of the Federal Award Instrument. Project Information This award Is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. Solicitation Title Awarding Agency 2021 BJA FY 21 Edward Byrne Memorial Justice OJP Assistance Grant (JAG) Program - Local Solicitation Program Office Application Number BJA GRANT13430393 Grant Manager Name phone Number E-mallAddraaa Jeffrey Felten -Green 202-514-8874 Jeffrey.S.Felten-Green@ojp.usdoj.gov Project Title City of Seattle Joint Application for FY2021 JAG Funds https:lqustgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxx[ IpDExTOT4XnAlziAXmVNevW"/ISTANDARD 3I17 2122122, 2:19 PM External Entity Performance Period Start Date Performance Period End Date 10/01/2020 09/30/2024 Budget Period Start Date Budget Period End Date 10/01/2020 09/30/2024 Project Description The Edward Byrne Memorlaijustice Assistance Grant (JAG) Program allows states and units of local government, Including tribes, to support a broad range of activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local Initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and Information systems for criminal justice, Including for any one or more of the following program areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community corrections programs; S) drug treatment and enforcement programs; 6) planning, evaluation, and technology Improvement programs; and 7) crime victim and witness programs (other than compensation) and 8) mental health programs and related law enforcement and corrections programs, Including behavioral programs and crisis Intervention teams. This JAG award will be used to support criminal justice Initiatives that fall under one or more of the allowable program areas above. Funded programs or Initlatives may Include multljurlsdictlonal drug and gang task forces, crime prevention and domestic violence programs, courts, corrections, treatment, Justice Information sharing Initiatives, or other programs aimed at reducing crime and/or enhancing public/officer safety. 2 1 have read and understand the Information presented in this section of the Federal Award Instrument Financial Information This award Is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. 0 / have read and understand the information presented in this section of the Federal Award Instrument. Award Conditions This award Is offered subject to the conditions or limitations set forth In the Award Information, Project Information, Financial Information, and Award Conditions. (MI Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements In 2 C.F.R, Part 200, as adopted and supplemented by DOJ In 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2021 award from OJR https:NJuatgranta.usdoj.gov/prweb/PRAuth/app/JGITS /3yZ6BxxI IpDExTOT4XnAjzjAXmVNevW /ISTANDARD 07 2/22122, 2:19 PM External Entity The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2021 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the Initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2021 award. For more Information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part2000nlformRequlrements.htm. Record retention and access: Records pertinent to the award that the recipient (and any subreciplent ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the Final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subreciplent ("subgrantee") at any tier) must provide access, Include performance measurement Information, In addition to the financial records, supporting documents, statistical records, and other pertinent records Indicated at 2 C.F.R. 200.333. In the event that an award -related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ In some way from, the provisions of the Part 200 Uniform Requirements, the recipient Is to contact OJP promptly for clarification. M2 Requirement to report actual or imminent breach of personally Identifiable Information (Pip The recipient (and any "subreciplent" at any tier) must have written procedures In place to respond in the event of an actual or imminent "breach" (OMB M-17-12) If It (or a subreclplent) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal Information system" (OMB Circular A-130). The recipient's breach procedures must Include a requirement to report actual or Imminent breach of PH to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach, M3 Requlredtralning_ for -Grant -Award Administrator anc[Flnanclal Manager The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2019, will satisfy this condition. In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after the date the Entity Administrator enters updated Grant Award Administrator or Financial Manager Information In JustGrants, Successful completion of such a training on or after january 1, 2019, will satisfy this condition. A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All tralnings that satisfy this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold ("freeze") award funds If the recipient falls to comply with this condition, The recipient's failure to comply also may lead OJP to Impose additional appropriate conditions on this award. M4 Safe policing and law enforcement subrecipients If this award Is a discretionary award, the recipient agrees that It will not make any subawards to State, local, college, or university law enforcement agencies unless such agencies have been certified by an approved independent credentlaling body or have started the certification process. To become certified, law enforcement agencies must meet two mandatory conditions: (1) the agency's use of force pollcles adhere to all applicable federal, state, and local laws; and (2) the agency's use of force policies prohibit chokeholds except in situations where use of deadly force Is allowed by law. For detailed Information on this certification requirement, see https://cops.usdoj.gov/SafePollcingEo. gg5 Effect of failure to address audit Issues htlps://Justgrants.usdoj.gov/prweb/PRAuth/app/JGITS/3yZ6Bxxl_IpDExTOT4XnAjzjAXmVNevW"/ISTANDARD 5/17 2122122, 2:19 PM External Entity The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may Impose other related requirements, If (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding Issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding Issues that arise In connection with audits, Investigations, or reviews of DOJ awards. 9A6 Requirements of the award; remedies for non-compllance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also Is a material requirement of this award. Limited Exceptions. In certain special circumstances, the U.S. Department ofJustice ("DOJ") may determine that It will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (oJp.gov/funding/Explore/LegalNotices-AwardRegts,htm), and Incorporated by reference into the award. By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance. Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition Incorporated by reference below, or an assurance or certification related to conduct during the award period — may result In OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, Including OJP, also maytake other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission -of a_mater_lal fact) -may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271.10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (Including under 31 U.S.C. 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be Invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give It the maximum effect permitted by law. Should it be held, Instead, that the provision Is utterly Invalid or -unenforceable, such provision shall be deemed severable from this award. '07 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subreciplent ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R; Part 38 (as may be applicable from time to time), specifically Including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subreclplent ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subreclplents that are faith -based or religious organizations. The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cgl-bin/ECFR?page=browse), by browsing to Title 28 Judicial Administration, Chapter 1, Part 38, under a-CFR "current" data. log Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subreciplent ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements In Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. hllps:llJustgrants.undo).govlprweblPRAulh/app/JGITS_i3yZGBxxl 1pDExTOT4XnA)z)AXmVNevWYISTANDARD 6/17 2122/22, 2:19 PM External Entity inQ Compliance with DOJ regulations pertaining to chill rights and nondiscrimination- 28 C.F.R. Part 54 The recipient, and any subreciplent ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to non dlscrimination on the basis of sex In certain "education programs." 1010 Compliance with 41 U.S.C. 4712 (Including prohibitions on reprisal; notice to employees) The recipient (and any subreclplent at any tier) must comply with, and Is subject to, all applicable provisions of 41 U.S.C. 4712, Including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of Information related to gross mismanagement of a federal grant a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform Its employees, In writing (and In the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient Is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. M11 Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subreclplent ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (Including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by D0j), Including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences, Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears In the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" In the "DOJ Grants Financial Guide"). 9�12 Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award, The data must be provided to OJP In the manner (Including within the tlmeframes) specified by OJP In the program sollcltatlon or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. qM13 Requirements related to "de minimis" Indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minlmis" Indirect cost rate described In 2 C,F.R. 200.414(f), and that elects to use the "de minimis" Indirect cost rate, must advise OJP in writing of both Its eligibility and Its election, and must complywith all associated requirements In the Part 200 Uniform Requirements, The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. [9�114 Determination of suitability to Interact with participating minors SCOPE. This condition applies to this award If It Is Indicated -- in the application for the award (as approved by DOj)(or in the application for any subaward, at any tier), the. DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subreciplent at any tier) is to benefit a set of Individuals under 18 years of age. The recipient, and any subreclplent at any tier, must make determinations of suitability before certain Individuals may interact with participating minors. This requirement applies regardless of an Individual's employment status. The details of this requirement are posted on the OJP web site at https://ojp.govifunding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may Interact with participating minors), and are Incorporated by reference here. https:/Jiusigrante.usdoj.gov/prweb/PRAuth/app/dGITS 13yZ6Bxxl 1pt)E:XTOT4XnAjzjAXmVNevW /ISTANDARD 7/17 2122/22. 2:19 PM External Entity 9M15 Requirement to disclose whether recipient Is designated "high risk" by a federal grant -making agency outside of DOJ If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related Information to OJP by email at OJP,CompllanceReporting@ojp.usdoj,gov. For purposes of this disclosure, high risk Includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic crfinancial concerns with the recipient, The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency. 1016 Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP webslte (currently, the "DOJ Grants Financial Guide" available at https://oJp.govifinanclalguide/DOJ/Index.htm), Including any updated version that may be posted during the period of performance. The recipient agrees to comply with the Doj Grants Financial Guide. 1917 Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal leadership on Reducing Text Messaging While Driving," 74 Fed, Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. lg�18 Compliance -with -general appropriations-law-restr-Ictions-on-the use -of federal funds-(FY-2021_) The recipient, and any subreciplent ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out In federal appropriations statutes. Pertinent restrictions, including from various "general provisions" In the Consolidated Appropriations Act, 2021, are set out at https://ojp.gov/funding/Explore/FY21 ApproprlationsRestrictions.htm, and are Incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subreclpient) would or might fall within the scope of an appropriatlons-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJR [gl19 Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be Imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, If the recipient Is designated as "hlgh-rlsk" for purposes of the DOJ high -risk grantee list. qM20 Employment ellglbilltyverlflcation for hiring under the award 1, The recipient (and any subreciplent at any tier) must -- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (In whole or in part) with award funds, the recipient (or any subreclpient) properly verifies the employment eligibility of the Individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1). B. Notify all persons associated with the recipient (or anysubrecipient) who are or will be Involved In activities under this award of both-- (1) this award requirement for verification of employment eligibility, and (2) the associated provisions In 8 U.5.C. 1324a(a)(1) that, generally speaking, make It unlawful, In the United States, to hops:/lustgrants.usdoj.gov/prweb/PRAuth/app/JGITS/3yZ6Bxxl_IpDExTOT4XnAJzJAXmVNevW"/ISTANDARD 8117 2/22/22, 2:19 PM hire (or recruit for employment) certain aliens. External Entity C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C.1324a(a)(1). D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition In accordance with Form 1.9 record retention requirements, as well as records of all pertinent notifications and tralnings. 2. Monitoring The recipient's monitoring responsibilities Include monitoring of subreciplent compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4, Rules of construction A, Staff involved In the hiring process For purposes of this condition, persons "who are or will be Involved In activities under this award" specifically includes (without limitation) any and all recipient (or any subreciplent) officials or other staff who are or will be Involved In the hiring process with respect to a position that is or will be funded (In whole or in part) with award funds. B. Employment eligibility confirmation with E-Verify For purposes of satlsfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subreclplent) may choose to participate in, and use, E-Verify (www.e-verlfy.gov), provided an appropriate person authorized to act on behalf of the recipient (or subreciplent) uses E-Verify (and follows the proper E-Verify procedures, Including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position In the United States that Is or will be funded (in whole or In part) with award funds. C. "United States" specifically Includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands. D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, Including any applicable civil rights or nondiscrimination law. E. Nothing In this condition, Including in paragraph 43., shall be understood to relieve any recipient, any subreciplent at any tier, or any person or other entity, of any obligation otherwise Imposed by law, Including 8 U.S.C. 1324a(a)(1). Questions about E-Verify should be directed to DHS. For more Information about E-Verify visit the E-Verify website (https://www.e-verlfy.gov/) or email E-Verify at E-Verlfy@dhs.gov. E-Verlfy employer agents can email E-Verify at E- VerifyE mployerAgent@dhs.gov, Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance. M21 Restrlctlons and certifications regarding non -disclosure agreements and related matters No recipient or subreciplent ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an Internal confdentlallty agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (In accordance with law) of waste, fraud, or abuse to an Investigative or law enforcement representative of a federal department or agency authorized to receive such Information. The foregoing is not Intended, and shall not be understood bythe agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented Information), or any other form Issued by a federal department or agency governing the nondisclosure of classified Information. 1. In accepting this award, the recipient -- a. represents that it neither requires nor has required internal confidentiality agreements or statements from https:lljustgrants.usdoj.gov/prweb/PRAuth/app/JGITS/3yZ6Bxxl_IpDExTOT4XnAjzjAXmVNevW/I STANDARD 9117 2122/22. 2:1 B PM External Entity employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, If It learns or Is notified that it Is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will Immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only If expressly authorized to do so by that agency. 2, If the recipient does or Is authorized underthis award to make subawards ("subgrants"), procurement contracts, or both -- a. it represents that— (1) it has determined that no other entitythatthe recipient's application proposes may orwlll receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. It certifies that, If It learns or Is notified that any subreciplent, contractor, or subcontractor entity that receives funds under this award Is or has been requiring Its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohlblt or restrict), reporting of waste, fraud, or abuse as described above, It will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. M22 Reclassification of various statutory provisions to anew Title 34 of the United States Code -On September 1� 2017, various- statutory- provislons-previously-codified elsewhere -in -the U.S. Code were editorially reclassified (that Is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), Including many provisions previously codified In Title 42 of the U.S. Code. Effective as of September 1, 2017, any reference In this award document to a statutory provision that has been reclassified to the new Title 34 of the U,S, Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically Includes references set out In award conditions, references set out In material Incorporated by reference through award conditions, and references set out In other award requirements, 1n23 OJP Training Guiding Principles Any training or training materials that the recipient -- or any subreciplent ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm. 1024 All subawards ("subgrants") must have specific federal authorization The recipient, and any subreciplent ("subgrantee") at any tler, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards (°subgrants") must have specific. federal authorization), and are incorporated by reference here. 9M25 Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/, This Includes applicable requirements regarding registration with SAM, as well as https:tlustgranta.usdoj,gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxl_IpDExTOT4XnAjzjAXmVNevW"/ISTANDARD 10/17 2/22/22, 2:19 PM maintaining the currency of Information In SAM. External Entity The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tler subreclpients (first - tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration, The details of the recipient's obligations related to SAM and to unique entity Identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM,htm (Award condition: System For Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate In his or her name), %n2& Restrictions on "lobbying' In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subreciplent ("subgrantee") at any tier, either directly or Indirectly, to support or oppose the enactment, repeal, modlficatlon, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C.1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subreciplent at any tier, to pay any person to Influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, Including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subreciplent) would or might fall within the scope of these prohibitions, the recipient Is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. IM27 Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The recipient, and any subreciplent ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach In any procurement contract that would exceed the Simplified Acquisltion Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach In a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post -award approval required to use a noncompetitive approach In a procurement contract (If contract would exceed $250,000)), and are incorporated by reference here. IM28 Requirements pertaining to prohibited conduct related to trafficking In persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subreciplent ("subgrantee") at any tier, must comply with all applicable requirements (Including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subreclplents ("subgrantees"), or Individuals defined (for purposes of this condition) as "employees" of the recipient or of any subreciplent. The details or the recipient's obligations related to prohibited conduct related to trafficking In persons are posted on the OJP web site at https://olp.govlfunding/Explore/ProhibltedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subreclpients related to trafficking In persons (Including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. In29 Requirement to report potentially duplicative funding https:lijustgrants.usdoj.govlprwebiPRAuthlapplJGITS/3yZ6Bxxl_IpDExTOT4XnAjzjAXmVNevW /!STANDARD 11/17 2/22122, 2:19 PM External Entity If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (In whole or in part) for one or more of the Identical cost Items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, If so requested by the DOJ awarding agency, must seek a budget -modification or change -of -project -scope Grant Award Modification (GAM) to eliminate any Inappropriate duplication of funding. (030 Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subreclpients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subreciplent, contractor, subcontractor, or other person has, In connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1) online submission accessible via the OIG webpage at https://olgjustice.gc)v/hotilne/contact-grants.htm (select "Submit Report Online"),, (2) mail directed to: U.S. Department of justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax), Additional information Is available from the DOJ OIG webslte at https;//oig,justice.gov/hotllne. (M31 FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first -der subawards ("subgrants") of $30,000 or more and, In certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subreclpients (first -tier "subgrantees") of award funds. The details of recipient -obligations,-which derive from the Federal -Funding Accountability and Transparency -Act of_2006 (FFATA), are postedon the OJP web site at https:/Iojp.govtfunding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are Incorporated by reference here. This condition, including its reporting requirement, does not apply to— (1) an award of less than $30,000, or (2) an award made to an Individual who received the award as a natural person (Le., unrelated to any business or non-proflt organization that he or she may own or operate in his or her name). M32 Cooperating with OJP Monitoring The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to such monitoring, Including requests related to desk reviews and/or site visits, The recipient agrees to provide to OJP all documentation necessary for OJP to complete Its monitoring tasks, including documentation related to any subawards made under this awarrd. Further, the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may result in actions that affect the recipient's DOJ awards, Including, but not limited to: wlthholdings and/or other restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review, designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). (n33 Required monitoring of subawards The recipient must monitor subawards under this award In accordance with all applicable statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must Include the applicable conditions of this award In any subaward. Among other things, the recipient Is responsible for oversight of subreciplent spending and monitoring of specific outcomes and benefits attributable to use of award funds by subreclpients, The recipient agrees to submit, upon request, documentation of Its policies and procedures for monitoring of subawards under this award. M34 Use of program Income hilpsJljusigrants.usdal.gov/prwebiPRAuth/spp/JGITS 13yZ6Bxxi 1pDExTOT4XnAjzjAXmVNevW/I: TANDARD 12/17 2122/22, 2:19 PM External Entity Program Income (as defined In the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program Income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425. 1035 Justice Information Sharing Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subreciplent at any tier) must conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https:/ / It.ojp.gov/ gsp—grantcondition. The recipient (and any subreciplent at any tier) must document planned approaches to Information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach Is recommended. 1936 Avoidance of duplication of networks To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement Information sharing systems which involve Interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve Interstate connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would Impair the functionality of an existing or proposed IT system. 9M37 Compliance with 28 C.F.R. Part 23 With respect to any Information technology system funded or supported by funds under this award, the recipient (and any subreclpient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to he applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 34 U.S.C. 10231(c)-(d), The recipient may not satisfy such a fine with federal funds. IM39 Protection of human research subjects The recipient (and any subreclpient at any tier) must comply with the requirements of 28 C.F.R, Part 46 and all OJP policies and procedures regarding the protection of human research subjects, Including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. M39 Confidentiality of data The recipient (and any subreciplent at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or Information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate that is In accord with requirements of 28 C.F.R. Part 22 and, In particular, 28 C.F.R. 22,23. 9M40 Law enforcement task forces - required training Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds who Is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, must complete required online (internet-based) task force training. Additionally, all future task force members must complete this training once during the period of performance for this award, or once every fouryears If multiple OJP awards Include this requirement. The required training Is available free of charge online through the BJA=funded Center for Task Force Integrity and Leadership (www.ctfll,org). The training addresses task force effectiveness, as well as other key Issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. If award funds are used to support a task force, the recipient must compile and maintain a task force personnel roster, along with course completion certificates. Additional information regarding the training Is available through BJA's web site and the Center for Task Force Integrity and Leadershlo fwww.ct li.orel. https:/ljustgrants.usdoj.gov/prweb/PRAuth/app/JGITS /3yZ66xxl IpDExTOT4XnAjzJAXmVNevW"/ISTANDARD 13/17 2/22/22, 2:19 PM External Entity _____ '. r . w. M41 Justification of consultant rate Approval of this award does not indicate approval of any consultant rate In excess of $650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such fu n ds. qM•42 "Methods of Administration" - monitoring compliance with civil rights laws and nondiscrimination provisions The recipient's monitoring responsibilities Include monitoring of subreciplent compliance with applicable federal civil rights laws and nondiscrimination provisions. Within 90 days of the date of award acceptance, the recipient must submit to OJP's Office for Civil Rights (at CivilRlghtsMOA@usdol.gov) written Methods of Adminlstratlon ("MOA") for subreclplent monitoring with respect to civil rights requirements. In addition, upon request by OJP (or by another authorized federal agency), the recipient must make associated documentation available for review. The details of the recipient's obligations related to Methods of Administration are posted on the OJP web site at https://ojp,govifunding/Explore/StateMethodsAdmin-FY2017update.htm (Award condition: "Methods of Administration" - Requirements applicable to States (FY 2017 Update)), and are incorporated by reference here. IQ43 The recipient understands that, In accepting this award, the Authorized Representative declares and certifies, among other things, that he or she possesses the requlslte legal authority to accept the award on behalf of the recipient entity and, In so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of performance under this award. The recipient further understands, and agrees, that It will not assign anyone to the role of Authorized Representative during the period of performance under the award without first ensuring that the individual has the requisite legal authority. 9M44 Compliance with National Environmental Policy Act and related statutes Upon request, the recipient (and any subreciplent at any tier) must assist BJA In complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements In the use of these award funds, either directly by the recipient or by a subrecipient, Accordingly, the recipient agrees to first determine If any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If It Is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA. The recipient understands that this condition applies to new activities as set out below, whether or not they are being speclflcally funded with these award funds, That Is, as long as the activity Is being conducted by the recipient, a subreciplent, or any third party, and the activity needs to be undertaken In order to use these award funds, this condition must first be met. The activities covered by this condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, Including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in Its basic prior use or (b) significantly change its size; d. Implementation of a new program Involving the use of chemicals other than chemicals that are (a) purchased as an Incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the Identification, seizure, or closure of clandestine methamphetamine laboratories. The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The recipient further understands and agrees to the requirements for Implementation of a Mitigation Plan, as detailed at https:Hbla.goviFunding/nepa.htmi, for programs relating to methamphetamine laboratory operations. MipsJ/Justgrants.usdoj.gov/prweb/PRAuthlepp/JGITS /3yZGBxxl IpDExTOT4XnAJzJAXmVNevW /ISTANDARD 14117 2/22/22. 2;19 PM External Entity Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subreciplents' existing programs or activities that will be funded by these award funds, the recipient, upon speclflc request from BJA, agrees to cooperate with BJA In any preparation by BJA of a national or program environmental assessment of that funded program or activity. T�45 Establishment of trust fund If award funds are being drawn down in advance, the recipient (or a subreciplent, with respect to a subaward) Is required to establish a trust fund account. Recipients (and subreciplents) must maintain advance payments of federal awards in Interest -bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(8)), The trust fund, Including any Interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the award funds In the trust fund (including any Interest earned) during the period of performance for the award and expend within 90 days thereafter. Any unobl(gated or unexpended funds, Including interest earned, must be returned to OJP at the time of closeout. M46 All State and Local JAG recipients must submit quarterly Federal Financial Reports (SF-425). Additionally, State JAG and Local JAG Category Two ($25K or more) must submit semi-annual performance reports through justGrants and Local JAG Category One (Less than $25K) must submit annual performance reports through justGrants, Consistentwith the Department's responsibilities under the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, the recipient must provide data that measure the results of its work. The recipient must submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result In the freezing of grant funds and future High Risk designation, JM47 Required data on law enforcement agency training Any law enforcement agency receiving direct or sub -awarded funding from this JAG award must submit quarterly accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de- escalation of conflict, and constructive engagement with the public. �M48 Expenditures prohibited without waiver No funds under this award may be expended on the purchase of Items prohibited by the JAG program statute, unless, as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making such expenditures essential to the maintenance of public safety and good order. qD49 Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2020 The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award (October 1, 2020), however, the recipient may choose to Incur project costs using non-federal funds, but any such project costs are Incurred at the recipient's risk until, at a minimum-- (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by DIP (via an Award Condition Modification (ACM)). (A withholding condition Is a condition In the award document that precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the con.dltlon Is removed.) Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs Incurred "at - risk," If and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding condition through an Award Condition Modification (ACM), the recipient Is authorized to obligate (federal) award funds to reimburse Itself for project costs Incurred "at-rlsk" earlier during the period of performance (such as project costs Incurred priorto award acceptance or prior to removal of an applicable withholding condition), provided that those project costs otherwise are allowable costs under the award. �5D ' If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA laboratory https:l/justGrants.usdoj.gov/prweb/PRAuth/app/JGITS/3yZ6Bxxl_IpDExTOT4XnAjzjAXmVNevW'/ISTANDARD 15/17 2/22/22, 2:19 PM Extemal Entity with access to CODIS. No profiles generated under this award may be entered or uploaded Into any non -governmental DNA database with prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry Into CODIS, Booking agencies should work with their state CODIS agency to ensure all requirements are met for participation In Rapid DNA (see National Rapid DNA Booking Operational Procedures Manual). Load More 0 1 have read and understand the Information presented in this section of the federal Award Instrument Award Acceptance Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I -- A, Declare to the U.S. Department of Justice (DOJ), under penalty or perjury, that I have authority to make this declaration and certification on behalf of the applicant. B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: (1)1 have conducted or there was conducted (Including by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and conditions of, and all supporting materials submitted In connection with, this award, Including any assurances and certifications (Including anything submitted In connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and (2) I have the legal authority to accept this award on behalf of the applicant. C. Accept this award on behalf of the applicant. D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1)1 understand that, In taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent information or statement In this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (Including under 18 U.S.C. H 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims Act (Including under 31 U.S.C. H 3729- 3730 and/or H 3801-3812) or otherwise, I Agency Approval Title of Approving Official Name of Approving Official Signed Date And Time Deputy Assistant Attorney General Maureen Henneberg 9/16/21 3:31 PM Authorized Representative 0 Declaration and Certification Entity Acceptance Title of Authorized Endty Official Grants & Contracts Unit Manager Name of Authorized Entity Official Melissa Cordelro Signed Date And Time 2/15/2022 2:47 PM https:/lJustgrants.usdaj.gov/prwab/PRAuth/app/JGITS I3yZ6Bxxl 1pDExTOT4XnAjzjAXmVNevW*/ISTANDARD 16/17 2122122, 2:19 PM Extemal Entity Funding Federal Grant Balance Financial Award Award Award Award Performance and Report ModMcatlon Conditions Details Attachments Managemen- Availability (FFR) (GAM) Closeout {,view Appllcadon Case details Last updated by Kathryn Flnau 6d ago Created by Agent(System-Queue- ServlceLevel.ProcessEvent) 4mo ago DOJ Grant Manager Jeffrey Felten -Green Phone 202-514.8874 Email Jeffrey.S.Felton-GreenOof p,usdoJ,gov Participants (7) Kathryn Flnau 0 Grant Award Adminlstrator Melissa Cardelro Entity Administrator Jeffrey Felten -Green GrantManager Esmat Bahandori Financial Manager Melissa Cordelro Authorized Representative 1 View all hllpe;llJualgrenle.usdoJ.govlprweblPRAullitapp/JGITB 13yZSBxxL IpDExTOT4XnAJzJAXmVNevW115TANDARD 17/17 King County Community Corrections Population Characteristics Date Project A. Personnel 1Name/Position lComputation Hrly Rate Hours Cost -Auto Compute $0 _ SO $0 $0 TOTAL: $0 B. Fringe Resents Name/Position Computation Cost -Auto Compute $0 $0 $0 $0 Name of TOTAL: $0 Location "ITEM Computation staff x ITEM $ Cost I ITEM wig be alrfare, lodging, car rental, rates) registration x number TOTAL: $0.00 D. Equipment Item Computation Cost 5cast7{ Scout Poiiahlc X-flay 5yatenr I $34,305.00 King County Community Corrections Population Characteristics Data Project XTK Grid Aim System $4.045.00 TOTAL: 538,350 TOTAL: 51,200.00 G iNII TOTAU $39,950 King County Community Corrections Population Characteristics Data Project , parking, perdlem (GSA of participanis SPGCO.SPGJAG2IFEDE Agency Name: Seattle Police Department 610 5th Avenue PO Box 34986 Seattle, WA 98124-4986 Sub Recipient: (Reimbursement is payable to) Chief Stephan Neal City of Federal Way 33325 8 AV S Federal Way, WA 98003 CFDA # 16.738 Grant# 21-GG-01967 Project Title: FY 2021 Justice Assistance Grant Program City of Seattle Invoice Voucher JAG 2021 invoice M Sub Recipient Certification: I hereby certify under penalty of perjury that the items & totals listed herein are proper charges for materials, merchandise, or services furnished, and that all goods furnished and/or services rendered have been provided in accordance with the approved JAG Program Narrative and Project Budget, and comply with all requirements set forth in the JAG MOU Contract. Submitted by: Stephan Neal, Sub Recipient Project Director Date. Approved by: Kathryn Finau, Seattle JAG Program Manager Date: — Grant Term Dates: 10/1/2020-- 9/30/-2024- Submitted herewith for payment are expenditures made for services performed and/or supplies and materials received during the above period. Duplicate copies of time sheet summary, invoices, proof of payment, proof of receipt, and signature are attached. A Project Status Report, as outlined in the MOU Contract, is also attached to this voucher. Original documentation are maintained on file. Current Past Cumulative Project Budget Expenditures Expenditures Expenditures Balance Personnel $ - $ - $ - $ ~ Fringe Benefits $ $ - $ - $ - $ - Travel/Training $ - $ - $ - $ $ - Equipment/Supplies $ 39,550.00 $ - $ - $ $ 39,550.00 Consultants/Contracts $ - $ - $ - $ - $ - Other $ - $ - $ - $ - $ - TOTAL $ 39,550.00 $ - $ - $ - $ 39,550.00 Revised 3/11/10 COUNCIL MEETING DATE: June 21, 2022 ITEM #: 7g CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FOR FISCAL YEAR (FY) 2021 POLICY QUESTION: Should the City of Federal Way, Federal Way Police Department enter into an MOU Agreement for the Edward Byrne Memorial Justice Assistance Grant (JAG) for FY 2021? COMMITTEE: PARKS, RECREATION, HUMAN SERVICES AND PUBLIC MEETING DATE: SAFETY COUNCIL COMMITTEE - (PRHSPSC) June 14, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other _ STAFF REPORT BY: DIANE C. SHINES, CIVILIAN OPERATIONS MANAGER DEPT: POLICE Attachments: 1. PRHS & PSC Staff Report 2. 2021 JAG Contract MOU 3. FY2021 Justice Assistance Grant Program Award # 15PBJA-2I-GG-01967-JAGX 4. Copy of Budget Detail Worksheet — 2021 JAG Options Considered: 1. Approve the FY 2021 JAG Grant 2. Reject the FY 2021 JAG Grant MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: 5 5 7S DIRECTOR APPROVAL: .... S' Z �� co ttee ncil Initial ate InalnliMw011r, InitialMale COMMITTEE RECOMMENDATION: "I move to forward the proposed JAG MOU to receive grant funds for Fiscal Year 2021 to the June 21, 2022, consent agenda for approval. " r~e4min(ftKettfair Committee Member ommitte Mem er ;V-2ir OSED COUNCIL MOTION: "I move approval of the proposed JAG MOU to receive grant fiends for Fiscal a021,and authorize the Mayor to execute said agreement. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) UNCIL ACTIO? T I ,,APPROVE i f� zz COUNCIL BILL # .DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2019 RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: June 14, 2022 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy Hwang, Chief of Police SUBJECT: FY 2021 Edward Byrne Memorial Justice Assistance (JAG) Grant Program — MOU Contract Financial Impacts: JAG funds support investment in technology and equipment improvements to enhance safety, improve efficiencies and services to the Community through the Police Department. There will be minimal impact to City funds by accepting the grant. Sales tax may not be covered by the grant and will be absorbed by the police department's operating budget. The project award allocation: $39,550. Background The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system. JAG funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. The City of Seattle is identified as the Fiscal Agent, submitting the joint application to the Bureau of Justice Assistance to request JAG program funds; and pursuant to the terms of the grant, the City of Seattle is to distribute grant funds to the County and one or more jurisdictions. The City of Federal Way will be a subrecipient of these funds under this agreement. Grant funds will be used to replace inoperable technological equipment used by the Federal Way Police Bomb Disposal Unit (BDU). The proposed purchase involves a ScanX Scout Kit Portable X- Ray and XTK Grid Aim Systems. These systems are necessary for the Bomb Disposal Unit to locate dangerous components and to safely disrupt an explosive device. In addition, grant funds will be used to purchase SECTOR equipment, an automated collision and traffic reporting device. SECTOR scanners are deployed to all officers in the field, and it becomes necessary to replace scanners due to normal wear and tear. Acceptance of the FY 2021 Edward Byrne Memorial Justice Assistance Grant Award will ensure that services or projects under this Agreement will be conducted for the stated purpose of the Byrne Memorial Justice Assistance Grant (JAG) Program (42.U.S.C.3751(a). Memorandum of Understanding FY 2021 Edward Byrne Memorial Justice Assistance Grant June 8, 2021 This Memorandum of Understanding (MOU) outlines the responsibilities and protocols for participating jurisdictions pertaining to the FY 2021 Edward Byrne Memorial Justice Assistance Grant. I. Participating Jurisdictions The participating jurisdictions, relevant to this MOU, in the Edward Byrne Memorial Justice Assistance Grant are: • City of Auburn • City of Bellevue • City of Burien • Des Moines • City of Federal Way • City of Kent • King County • City of Renton • City of SeaTac • City of Seattle • City of Tukwila II. Background and Purpose Proposed to streamline justice funding and grant administration, the Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to prioritize and place justice funds where they are most needed. III. Disparate Certification Jurisdictions certified as disparate must submit a joint application for the aggregate of funds allocated to them, specifying the amount of funds that are to be distributed to each of the units of local government and the purposes for which the funds will be used, and indicating who will serve as the applicant/fiscal agent for the joint funds. The above jurisdictions are certified as disparate. IV. Fiscal Agent and Fund Allocation The City of Seattle will act as the applicant and will serve as the fiscal agent for the joint funds. The City of Seattle will charge a 3.7% administrative fee for these services. Page 1 of 3 The allocation of funding is as follows: Base Allocation before 3.7%Admin Fee Minus 3.7% Grant Admin Fee PROPOSED FINAL ALLOCATION AFTER 3.7%ADMIN FEE KING COUNTY 240,244 8,889 231,355 AUBURN CITY 37,236 1 1,378 35,858 BELLEVUE CITY 17,935 664 17,271 BURIEN CITY 20,268 750 19,518 DES MOINES CITY 10,768 398 10,370 FEDERAL WAY CITY 41,070 1,520 39,550 KENT CITY 47,270 1,749 45,521 RENTON CITY 33,503 1,240 32,263 SEATAC CITY 13,801 511 13,290 SEATTLE CITY 293,631 - 311,298 TUKWILACITY 15,401 570 14,831 $ 771,127 $ 17,667 $ 771,127 V. Project Allocations and Reporting Participating jurisdictions are responsible for identifying their own projects for funding, and for providing project information to the identified fiscal agent, the City of Seattle, for purposes of submitting one joint application on behalf of all participating jurisdictions. Upon receipt of award documents, and prior to expense of funds pertaining to the JAG Program, the fiscal agent will enter into MOU Contract with all participating jurisdictions. VI. Funds Remaining at End of Grant If an agency has funds remaining that it will not spend and no extension is requested, all parties agree that the funds will be re -obligated to Seattle within the final three months of the grant. Notification between Seattle and the agency willing to forgo funds will occur three months prior to the end of the period of performance. Page 2 of 3 Memorandum of Understanding FY 2021 Edward Byrne Memorial Justice Assistance Grant Jurisdiction, I ! Signature: Name & Title: , Date: J Must be Auncd Signature Page Mayor, City Administrator or Executive Page 3 of 3 Agency: Federal Way Police Department Contact Name: Diane Shines Contact Phone: 253-835-6854 Diane.Shines@cityoffederalway.com FY 2021 JAG Purpose Areas Permissible uses of JAG Funds — In general In general, JAG funds awarded to a unit of local government under this FY 2021 solicitation may be used to provide additional personnel, equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice, including for any one or more of the following: • Law enforcement programs • Prosecution and court programs • Prevention and education programs • Corrections and community corrections programs • Drug treatment and enforcement programs • Planning, evaluation, and technology improvement programs • Crime victim and witness programs (other than compensation) • Mental health programs and related law enforcement and corrections programs, including behavioral programs and crisis intervention teams Under the JAG Program, units of local government may use award funds for broadband deployment and adoption activities as they relate to criminal justice activities. BJA areas of emphasis (Please see full descriptions in 2021 Local Solicitation): BJA recognizes that there are significant pressures on local criminal justice systems. In these challenging times, shared priorities and leveraged resources can make a significant impact. As a component of OJP, BJA intends to focus much of its work on the areas of emphasis described below, and encourages each unit of local government recipient of an FY 2021 JAG award to join us in addressing these challenges: • Reducing Gun Violence • National Incident -Based Reporting System (NIBRS) • Officer Safety and Wellness *BorderSecurity -Collaborative Prosecution Evidence -Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policy making, program development, and program implementation in criminal justice, juvenile justice, and crime victim services. OJP is committed to: • Improving the quantity and quality of evidence OJP generates • Integrating evidence into program, practice, and policy decisions within OJP and the field • Improving the translation of evidence into practice Project Name: Project Cost: 1) ScanX Scout Kit Portable X-Ray System 1) $34,305 2) XTK Grid Aim System 2) $4,045 3) SECTOR Equipment - Scanners 3) $1200 Project Description: 1) The Federal Way Police Department (FWPD) Bomb Disposal Unit (BDU) utilizes an x-ray system to x-ray suspicious devices that may be explosive. This system is necessary for every BDU related incident to locate and determine extremely dangerous components. 2) The FWPD BDU would use a Grid Aim System to accurately locate and utilize information to safely disrupt an explosive device. This system is currently necessary as these explosive items become much more complicated. 3) The FWPD utilizes SECTOR, an automated collision and traffic reporting device used by Officers. The purchase of equipment and supplies will ensure peak performance and readiness of SECTOR devices when officers deploy in the field for collision and traffic reporting. Goals, Objectives, and Deliverables - In general, the FY 2021 JAG Program is designed to provide additional personnel, equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice. The JAG Local Program is designed to assist units of local government with respect to criminal justice: 1) X-Ray equipment for Bomb Disposal Units has been a necessity for decades. This X-ray system would replace an outdated system used by the FWPD BDU that is no longer able to be serviced or upgraded. The grant funds would be used to acquire this specific X-Ray system used by a majority of BDU squads across the country. 2) The Grid Aim System is a tool utilized by virtually all BDU squads across the country. This equipment has not been unavailable at the FWPD due to budgetary constraints. Adding this system would enhance security and safety to officers and the public by ensuring the FWPD BDU possesses current standard technology. 3) Automated mobile devices have become a common component in collision and traffic citation reporting; deliverables for SECTOR scanners include increased accuracy of real-time traffic related incidents and reporting into regional databases systems. 2 Statement of the Problem - Identify the unit of local government's strategy/funding priorities for the FY 2021 JAG funds and a description of the programs to be funded over the grant period. Units of local government are strongly encouraged to prioritize the funding on evidence -based projects. 1) To maintain and improve necessary tools used in the handling of dangerous explosive devices and ensure access to current standard technology in this work. The investments proposed here will improve public safety and officer safety in extremely dangerous situations when responding to situations involving potential explosive devices. 2) It is necessary that equipment and power supplies are available to officers deployed in the field to maintain optimal performance and readiness of SECTOR devices. Project Design and Implementation — Describe the unit of local government's strategic planning process, if any, that guides its priorities and funding strategy. This should include a description of how the local community is engaged in the planning process and the data and analysis utilized to support the plan; it should identify the stakeholders currently participating in the strategic planning process, the gaps in the needed resources for criminal justice purposes, and how JAG funds will be coordinated with State and related justice funds: Competing technological priorities, such as implementation of body worn cameras, has strained the annual budget making it difficult to replace or upgrade critical equipment. The Federal Way Police Department continues to explore all opportunities to identify and utilize funds available to purchase needed equipment. Capabilities and Competencies — Describe any additional strategic planning/coordination efforts in which the unit of local government participates with other criminal justice criminal/juvenile justice agencies in the State: N/A Plan for Collecting the Data Required for this Solicitation's Performance Measures — BJA does not require applicants to submit performance measures data with their application. Performance measures are included as an alert that BJA will require successful applicants to submit specific data as part of their reporting requirements. For the application, applicants should indicate an understanding of these requirements and provide the applicant's plan for collection of performance measures that pertain to their proposed program: Record of overtime costs and officer activity reports are maintained. During regular schedule training, BDU officers conduct inspections to ensure equipment is operational and performance outcomes continue to be achieved at the highest level. 3 The use of SECTOR devices is monitored by Operations and IT staff for effectiveness and functionality. IT and Operations staff will ensure the SECTOR equipment and supplies are being utilized and maintained appropriately. Applicants must identify between 1 and 5 Project Identifiers that would be associated with proposed project activities. • Equipment - General • Equipment - General • Equipment - General BUDGET: Budget Worksheet: Please use Attached Budget Worksheet Template Budget Narrative: The Budget Narrative should thoroughly and clearly describe every category of expense listed in the proposed Budget Detail Worksheet. OJP expects proposed budgets to be complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project activities). This narrative should include a full description of all costs, including administrative costs (if applicable). An applicant should demonstrate in its Budget Narrative how it will maximize cost effectiveness of award expenditures. Budget narratives should generally describe cost effectiveness in relation to potential alternatives and the goals of the project. For example, a budget narrative should detail why planned in -person meetings are necessary, or how technology and collaboration with outside organizations could be used to reduce costs, without compromising quality. The Budget Narrative should be mathematically sound and correspond clearly with the information and figures provided in the Budget Detail Worksheet. The narrative should explain how the applicant estimated and calculated all costs, and how those costs are necessary to the completion of the proposed project. The narrative may include tables for clarification purposes, but need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget Narrative should describe costs by year. 4 1 Please indicate the project's compliance with federal grant criteria and briefly explain any affirmative responses. No JAG funds may be expended outside of the JAG purpose areas. Even within these purpose areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment to nongovernmental entities not engaged in criminal justice or public safety. Nor may JAG funds be used directly or indirectly to provide for any of the following matters unless BJA certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: • Vehicles, vessels, or aircraft • Luxury items • Real estate • Construction projects, other than penal or correctional institutions • Any similar matters Is -there anything in your project that could be interpreted as inconsistent with this requirement? NO. Federal funds must be used to supplement existing funds for program activities and cannot replace or supplant nonfederal funds that have been appropriated for the some purpose Is there anything in your project that could be interpreted as inconsistent with this requirement? NO. Applicant Disclosure of Pending Applications Applicants are to disclose whether they have pending applications for federally funded grants or subgrants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation. The disclosure should include both direct applications for federal funding (e.g., applications to federal agencies) and indirect applications for such funding (e.g., applications to state agencies that will subaward federal funds). OJP seeks this information to help avoid any inappropriate duplication of funding. Leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate duplication. Applicants that have pending applications as described above are to provide the following information about pending applications submitted within the last 12 months: -the federal or state funding agency -the solicitation name/project name -the point of contact information at the applicable funding agency. Please use table below for any pending applications: Federal or State Funding Solicitation Name/Project Name/Phone/E-mail for Agency Name Point of Contact at Funding Agency None Please answer these questions and provide attachments as needed- from page 12 of the solicitation: 1. Does your jurisdiction have any laws, policies, or practices related to whether, when, or how employees may communicate with DHS or ICE? NO. 2. Is your jurisdiction subject to any laws from a superior political entity (e.g., a state law that binds a city) that meet the description in question 1? NO. 3. If yes to either: ® Please provide a copy of each law or policy Please describe each practice ® Please explain how the law, policy, or practice complies with 8 U.S.C. § 1373 C. COUNCIL MEETING DATE: October 19, 2021 ITEM #: 5 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: EDWARD BRYNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FOR FY2021 POLICY QUESTION: Should the City of Federal Way, Federal Way Police Department, accept the Allocation MOU for the Edward Bryne Memorial Justice Assistance Grant (JAG) award for FY 2021? Acceptance of the grant requires no matching funds. COMMITTEE: PRHS&PSC MEETING DATE: October 12, 2021 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ] Resolution ❑ Other STAFF REPORT BY: DIANE C. SHINES, CIVILIAN OPERATIONS MANAGER DEPT: POLICE Attachments: 1. PRHS & PSC Staff Report 2. 2021 JAG MOU 3. 2021 Project Narrative Options Considered: 1. Approve the FY 2021 JAG Grant 2. Reject the FY 2021 JAG Grant MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: q*l ) DIRECTOR APPROVAL: Confuittce 1 Ccuc lnitial to Initial/Date lttiitial ate COMMITTEE RECOMMENDATION: "I move to forward the 2021 JAG Grant award to the October 19, 2021, consent agenda for approval. " Zug 4,-- �cv&D N--j i L,-24Dah. U ' L Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of accepting the grant award, and authorize the Mayor to execute acceptance. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE �f NCI APPR APPROVED � 1q � �, COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2019 RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: October 12, 2021 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy Hwang, Chief of Police SUBJECT: FY 2021 Edward Byrne Memorial Justice Assistance (JAG) Grant Program Financial Impacts: JAG funds support investment in technology and equipment improvements to enhance safety and improve efficiency and services to the Community through the Police Department. Specific projects are described in the attached financial and narrative summary document. Project Award Allocation: $39,550. Back. -round The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system. JAG funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. The City of Seattle is identified as the Fiscal Agent, submitting the joint application to the Bureau of Justice Assistance to request JAG program funds; and pursuant to the terms of the grant, the City of Seattle is to distribute grant funds to the County and one or more jurisdictions. Acceptance of the FY 2021 Edward Byrne Memorial Justice Assistance Grant will ensure that services or projects under this Agreement will be conducted for the stated purpose of the Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a). The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions.