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HomeMy WebLinkAboutAG 96-156 - IRON MOUNTAINrkll� - 1��(T) IRON MOUNTAIN` May 27, 2022 Thank you for continuing to trust Iron Mountain with your storage and information management needs. We have enclosed your new Iron Mountain Pricing Schedule (Schedule A) which provides updated rates for Records Management storage and services, effective July 1, 2022. New Ways We're Helping Our Customers Here are some of the ways we're helping you improve your organization's records management practice and manage costs: • Security: We know how important having access to secure, industry leading storage facilities are to you and your business. That's why we invest more than $25 million every year to ensure that newly acquired facilities meet our standards and your expectations. • Digital Delivery: Our Image on Demand (IOD) service provides a safe, contactless digital delivery enhancing your chain of custody security and employee and customer health safety. In order to ensure that these services meet the needs of all of our customers. We have made significant investments digitization capabilities within our records centers. • Measuring Information Governance Maturity: We recently introduced the IGHealthRateTM maturity assessment solution to provide organizations with a targeted assessment of ten Information Governance competencies. The facilitated workshop solution provides clients with a baselined maturity score along with peer comparisons and an executive summary report outlining observations and recommendations. The assessment is offered at a nominal cost to clients. Contact your Sales Representative for more information. • Industry Knowledge: Staying current on the latest industry trends and regulatory changes is central to your success as an information manager. Our Infogoto site http://infogoto.com provides insight and advice from industry thought leaders on a variety of topics such as the evolution from RIM to information governance, new privacy laws and disposable disposition. Resources for You Our Customer Support and Information Center is a great resource where you can: • Manage your account, pay your bill, view helpful FAQs • Understand storage and service descriptions, terminology, and billing protocols Please visit: http://www.ironmountain.com/Customer-Support-and-Information-Center.aspx Thank you for your business and for your trust. If you have any questions or require additional information, please reach out to us at: askcustomerservice a(D.ironmountain.com Regards, FnMAY M �5Sara Rook V L5Territory Business Director 1 2 D022rk's OffiC ederal llav 28 WA013 10131301 000058 0207 000000401 E2 IRON ., MOUNTAIN' Important Information about Handling Charge and Fuel Surcharge This notification is to provide you with information about changes to the Handling Charge and Fuel Surcharge for your account. Beginning July 1, 2022, Iron Mountain will apply the Handling Charge to all Permanent Withdrawal orders. As of this date, Iron Mountain will apply the Fuel Surcharge to all Handling Charges. You may reference these existing line items on your Schedule A under Handling Charge and Fuel Surcharge. For additional information, please go to our Customer Information Center at: '7itps:'Iwvv,ircramou[itain.camisuoi�hcaw=it-warl<sirecards-r7ianatle rtien'['glqs,�ry Thank you for selecting Iron Mountain for your information management needs 28 WA013 10131301000058_0307_000000402 lIll ���:.,,. 113;. �� (t4Ut III,(\1 ,�: 21II„�H9)�.,. ,,., (I,. (I I,,,•,. l�.i 1,4; 1�Y r.,J ,l/,, ;� �� 't �G 1,"r I J..II�IU»I�I�III �-,•••.•• va, _ L_ _ Renewal Schedule A: PROGRAM PRICING SCHEDULE Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, LLC, (the "Company" or "Iron Mountain") and CITY OF FEDERAL WAY, (the "Customer"). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name/Number: Seattle / WA I WA013 Effective Date: July 1, 2022 02022Iron Mountain Incorporated All Rights Reserved " - " (800) 899-IRON I www.ironmountain.com r� 28 WA013 10131301_000058_0407_000000403 IRON MOUNTAIN Our goal is to provide simplicity in billing and more valuable tools and services that you can easily access at your convenience. As a result, we modified our bundled program to better reflect the value that you can count on from Iron Mountain. SIMPLE SERVICE BUNDLE SUBSCRIPTION The Simple Service Bundle Subscription provides unlimited access to the core services* you have had in the past for a price based on your past utilization. We've made things simple. Rather than itemizing the following services, these charges are billed as one flat monthly fee. Use as many of these services as you like, and expect one consistent monthly fee for the year - no surprises. Your Simple Service Bundle Subscription includes the following individual line items: • Regular Retrieval — Carton • Regular Refile — Carton • Regular Retrieval — File from Carton • Regular Refile — File to Carton • Regular Retrieval — Open Shelf File • Regular Refile — Open Shelf File • Regular Pickup • Standard Delivery • Handling Charges • Minimum Service Order Charge How the subscription works The monthly fee for the subscription is based on your activity levels of these services during the most recently available 24-month period (annualized) and set to the applicable price or tier, Subscription rates will no longer be proactively repriced annually if utilization falls outside a specific threshold. Changes to rates for the services included in your Simple Service Bundle Subscription may be made in accordance with your agreement, just as with line item pricing. *The Simple Service Bundle Subscription does not include special services such as rush services or other special services provided on a one-time or project basis outside of your regular activity (e.g., archival destruction, in connection with account termination, permanent withdrawals, and retrievals associated with each). These services will continue to be billed at their current individual rates. If you would like to opt out of the subscription, we can continue to provide line item pricing; however, your line item pricing may not reflect the savings and flexibility provided by the Simple Service Bundle Subscription. If you still prefer line item pricing, please contact your Account Manager or Customer Care to discuss the rates and any other updates to your pricing. We strive to improve our processes, simplify our pricing programs, and develop innovative solutions to provide you with valuable resources that meet the needs of your organization. We appreciate your loyalty and your business 2 2022 Imn Mountaln Incarporalpd. All Righks Rmemed EPW-9.4.10 (800) 899-IRON I www.ironmountai'n.com 28 WA013 10131301-0000581.0507 000000404 SIMPLE SERVICE BUNDLE SUBSCRIPTION $552.18/month A monthly fee of $552.18 will be applied toward your annual Simple Service Bundle Subscription fee of $6,626.16 for the following standard services: Regular Retrieval - File from Carton Trip Charge, Metro Regular Refile - Carton Trip Charge, Metro NY Regular Refile - File to Carton Trip Charge, Zone 2 Regular Retrieval - Open Shelf File Trip Charge, Zone 3 Regular Refile - Open Shelf File Trip Charge, Zone 4 Standard Delivery Handling Charge Regular Pickup Minimum Service Order Charge The Simple Service Bundle Subscription services are included in your monthly fee unless they are performed outside of your regular account activity (e.g., in connection with an account termination, a large destruction, or other similar one -time -only project) in which case they will be billed separately at the applicable storage and services rates. If you have any questions regarding the line -item pricing for the items above, please contact your Account Manager or Customer Care. Changes to rates for the services included in the Simple Service Bundle Subscription as well as for other available services shall remain subject to the basic terms and conditions as defined in the Agreement. Please note that your Simple Service Bundle Subscription does not eliminate any applicable fuel surcharge. Fuel surcharges will continue to be applied in accordance with our Fuel Surcharge policy available at https://cic.ironmountain.com/fuelsurcharge. Pricing for Core Services STANDARD STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) ■ Carton Storage $0.755 Cubic Foot ■ Receiving and Entering - Carton $5.12 Cubic Foot ■ Regular Retrieval - Carton $6.01 Cubic Foot ■ Regular Retrieval - File from Carton $8.90 File ■ Archival Destruction - Carton $9 47 CF plus Regular Retrieval and Handling Charges ■ Open Shelf Storage $1.225 Linear Foot ■ Open Shelf Storage - X-Ray $1.823 Linear Foot ■ ■ Handling Charge RFID T Label $5.90 $0.96 Cubic Foot Each ■ RFID Z Label $0.96 Each • File Tracking Storage TBD Each 3 1 © 2022 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 28 WA013 (800) 899-IRON www.ironmountain.com 10131301�000058_0607_000000405 IRON MOUNTAIN' PREMIUM STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) ■ Rush Retrieval - Carton ■ Rush Retrieval - File from Carton ■ Regular Interfile - Carton ■ Rush Delivery --Business Day ■ Rush Delivery - After Hours $11.25 Cubic Foot $14.70 File Each Visit elu , Handling Charge Visit plus HarAling ChargI ,, File p:us Regular Retrieval and ■ Archival Destruction - File from Carton $8.45 Haricling Charges ■ Miscellaneous Services - Labor $99.79 Hour ■ Re -Boxing Charge $10.90 Labor plus New Carton ■ Re -Lidding Charge $2.65 Labor plus New Lid Cost Trip charges are applied in accordance with the transportation policy found here: http://cic.ironmountain.com. $13.71 $174.23 $342.19 OTHER PROGRAM FEES (see http://cic.ironmountain.com/records/glossary for service definitions) ■ Administrative Fee (Summary Billing) $64.95 per Month ■ Administrative Fee (Detailed Billing) $109.95 per Month ■ Fuel Surcharge See Note II Transportation Visit • Note I: Accounts billed a Storage Minimum are not charged a monthly Administrative Fee. • Note II: *A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http://cic.ironmountain.com/FuelSurcharge. Custom Pricing CUSTOM STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) ■ Individual Listing ■ 5tcarage Minimum ■ Permanent Withdrawal - Carton ■ Permanent Withdrawal - File from Carton ■ Outside Courier/Customer Rel_lrr�senlatrve Handling ■ Computer Record Change - Ind File $1.09 File $259.77 Month $9.56 CF plus Regular Retrieval and Handling Charges $4.67 File plus Regular Retrieval and Handling Charges $8.65 Each $1.30 Each Image on Demand Services (see haps-Pwww i!,onirlauritail-i.coiTi/s;ihnor-t/how-it-works for service definitions) • Image on Demand — Digital Images Scanned (in excess of the first $0.330 Image 50 images) ■ Image on Demand — Imaging Minimum (includes first 50 images) $29.00 Order ■ Image on Demand — Hourly Labor $79.50 Hour Note: Prices are reflective of services not included in the quoted activity caps. Note: Image on Demand is not available in all markets. If the customer's requirements differ from those described in Image on Demand — Overview within the Glossary of the Customer Information Center (https://www.ironmountain.com/support/how-it-works/records-management/glossary), then custom services are available and must be described in an agreed upon statement of work. ----- - _ - _ 4 © 2022 Iron Mountain Incorporated All Rights Reserved EPW-9.4 10 (800) 899-IRON I www.ironmountai'n.com ,. 28 WA013 10131301_000058_0707-000000406 r IRON MOUNTAIN' May 28, 2021 Thank you for continuing to trust Iron Mountain with your storage and information management needs. We have enclosed your new Iron Mountain Pricing Schedule (Schedule A) which provides updated rates for Records Management storage and services, effective July 1, 2021. New Ways We're Helping Our Customers Here are some of the ways we're helping you improve your organization's records management practice and manage costs: • Security: We know how important having access to secure, industry leading storage facilities are to you and your business. That's why we invest more than $25 million every year to ensure that newly acquired facilities meet our standards and your expectations. • Digital Delivery: Our Image on Demand (IOD) service provides a safe, contactless digital delivery enhancing your chain of custody security and employee and customer health safety. In order to ensure that these services meet the needs of all of our customers. We have made significant investments digitization capabilities within our records centers. • Measuring Information Governance Maturity: We recently introduced the IGHealthRateTM maturity assessment solution to provide organizations with a targeted assessment of ten Information Governance competencies. The facilitated workshop solution provides clients with a baselined maturity score along with peer comparisons and an executive summary report outlining observations and recommendations. The assessment is offered at a nominal cost to clients. Contact your Sales Representative for more information. • Industry Knowledge: Staying current on the latest industry trends and regulatory changes is central to your success as an information manager. Our Infogoto site http://infogoto.com provides insight and advice from industry thought leaders on a variety of topics such as the evolution from RIM to information governance, new privacy laws and disposable disposition. Resources for You Our Customer Support and Information Center is a great resource where you can: • Manage your account, pay your bill, view helpful FAQs • Understand storage and service descriptions, terminology, and billing protocols Please visit: http://www.ironmountain.com/Customer-Support-and-Information-Center.aspx Thank you for your business and for your trust. If you have any questions or require additional information, please reach out to us at: askcustot-nerservice it nm untain.co Regards, Sara Rook Territory Business Director ')Q INAO z oa97nnni nniP97 ngna nnnniiazu Renewal Schedule A: PROGRAM PRICING SCHEDULE Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, LLC, (the "Company" or "Iron Mountain") and CITY OF FEDERAL WAY, (the "Customer"). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name/Number: Seattle/WA I WA013 Effective Date: July 1, 2021 G?2021 Iron Mountain, a:Reserved EFW-9.4A0 (800) 899-IRON I www.ironmountain.com ')n %ninni A 00971)nni nniszr7 nznn nnnniiiia You have told us that you are looking for simplicity in billing and more valuable tools and services that you can easilo access at 0our convenience. In res%onse we have created a new b. the value that you look for Iron Mountain to provide, I Fhe Simple Service Bundle program provides unlimited access to the core services (excluding certain special services noted below) you have had in the past for a price based on your past utilization. Rather than itemizing the following services, these charges will be billed as one flat monthly fee. Use as many of these services as you like, and expect one consistent monthly fee for the year - no surprises. )> Regular Retrieval — Carton )> Regular Refile -- Carton )> Regular Retrieval — File from Carton >> Regular Refile — File to Carton >> Regular Retrieval — Open Shelf File )) Regular Refile — Open Shelf File )> Regular Pickup >) Standard Delivery >> Handling Charges )> Minimum Service Order Charge Aow the program works The monthly fee for the program will be based on your activity levels of these services during the previous 24 period, we may adjust your fee accordingly. Changes to rates for the services included in your Simple Service Bundle may be made in accordance with your agreement, just as with line item pricing. The Simple Service Bundle does not include rush services or other special services provided on a one-time or project basis (e.g., archival destructions, imaging on demand, permanent withdrawals and retrievals associated with each). These services will continue to be billed as they are currently. Your account will be upgraded to the Simple Service Bundle program on July 1, 2021. If you would like to opt out of the program, we can continue to provide line item pricing; however, your line item pricing may not reflect the savings and flexibility provided by the Simple Service Bundle program. If you still prefer line item pricing, please contact your Account Manager or Customer Care to discuss the rates and any other updates to the line Item program. 1111 10 111 111% 11;• 1 qlili�iiil� r1royf6=10NMURM OR %A/Anii Q"7nnAl nn1Pr,7 nAng nnnnillAn Simple Service Bundle Program 5552.1 8/month A monthly fee of $552.18 will be applied toward your annual Simple Service Bundle Program fee of $6,626.16 for the following standard services: Regular Retrieval - Carton Trip Charge, Metro Regular Retrieval - File from Carton Trip Charge, Metro NY Regular Refile - Carton Trip Charge, Zone 2 Regular Refile - File to Carton Trip Charge, Zone 3 Regular Retrieval - Open Shelf File Trip Charge, Zone 4 Regular Refile - Open Shelf File Handling Charge Standard Delivery Minimum Service Order Charge Regular Pickup The program fee is based on your activity levels for these services during the most recently available 24-month period. The Simple Service Bundle services are included in your monthly fee unless they are performed outside of your regular account activity (e.g., in connection with an account termination, a large destruction, or other similar one -time -only project) in which case they will be billed separately at the applicable storage and services rates. If you have any questions regarding the line -item pricing for the items above, please contact your Account Manager or Customer Care. Changes to rates for the services included in the Simple Service Bundle as well as for other available services shall remain subject to the basic terms and conditions as defined in the Agreement. Please note that Vour Simole Service Bundle does not el6givpte fuueJ https://cic.ironmountaom/fuelsurcharge. Pricing for Core Services STANDARD STORAGE AND SERVICES (see hftp://cic.ironmountain.com/records/glossary, for service definitions) 0 Carton Storage $0.712 Cubic Foot • ReceIving and Entering - Carton $4.83 Cubic Foot • Archival Destruction -Carton $8.93 CF plus Regular Retrieval and Handling • Regular Retrieval - Carton $5.67 Cubic Foot • Regular Retrieval - File from Carton ............... ... .... . $7.93 File M Handling Charge $5.57 Cubic Foot M RIFID T Label $0.91 Each 0 RFID Z Label $0.91 Each M File "Fracking Storage TBD Each C 2021 Iron Mountain Incorporated, All Rights Reserved EPW-9A.10 (800) 899-IRON I www.ironmountain.com ')P IAIA()IQ OaWnnni nniP97 n9nk nnnnillill PREMIUM STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) mr ra wIllu . L. 111111 Rush Retrieval - Carton ................ _..._.................... 87 File Regular Interfile - Carton $12.93 Each In Rush Delivery - Business Day $164.37 Visit plus ..._ Handling Charge ®...... Rush Delivery - After Hours $322.82 Visit plus Handling Charge • ...._ Archival Destruction - File from Carton $7 97 P... i`ile plus Regular Retrieval and Handling Charges FA Miscellaneous Services - Labor $94.14 Hour • Re -Boxing Charge $10.28 Labor plus New Carton • Re -lidding Charge $2.50 Labor plus New Lid Cost Trip charges are applied in accordance with the transportation policy found here: hftp:/Icic.ironmountain.com. • Note I: Accounts billed a Storage Minimum are not charged a monthly Administrative Fee. • Note II: *A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http://cic.ironmountain.com/FuelSurcharge. Custom Pricing Image on Demand Services (see hthlwvw imrrtLlaoum0iru.com_/hrrw-it cork, for service definitions) Ida Pao 1A61 , dtr 'f° !t 'kkl, �i �i �.r ,�i7" f if,�', k�i . i,� �:� k', f ,&� VH200JI). Image on Demand — Digital Images Scanned (in excess of the first $0.315 Image 50 ima es Image on Demand — um Mini Imaging m_. ............—�..._ .. includes first 50 images) $27.50 Order Imagemon Demand ...�._._.y ._...... ... ___ ......._.._.�... .... .... ���.....�......_....._ — Hourly Labor $75.70 Hour ........ .......... Note: Prices are reflective of services not included in the quoted activity caps. Note: Image on Demand is not available in all markets. If the customer's requirements differ from those described in Image on Demand — Overview within the Glossary of the Customer Information Center (https://www.ironmountain.com/support/how-it-works/records-management/glossary), then custom services are available and must be described in an agreed upon statement of work. 4 1 ® 2021 Iron Mountain Incorporated. All Rights Reserved EEw-9,4.10 (800) 899-IRON I www.ironmountain.com 'n tn1607q oa)7nnni nn-In97 nano nnnr). May 29, 2020 Thank you for continuing to trust Iron Mountain with your storage and information management needs. We have enclosed your new Iron Mountain Pricing Schedule (Schedule A) which provides updated rates for Records Management storage and services, effective July 1, 2020. Due to the changes to transportation services as a result of COVID-19, any transportation rates contained in this notification will not go into effect until 90 days after the stated effective date. During the 90 day period, your current transportation rates will apply. Here are a few ways that our investments are helping you improve records management performance and manage costs: • Security: We know how important having access to secure, industry leading storage facilities are to you and your business. That's why we've invested more than $270 million in the last 10 years to ensure that newly acquired facilities meet our standards and your expectations. • Managing Risk: We launched the Iron Mountain Risk Assessment, an online tool that enables you to assess and benchmark your information controls against the practices of 3,500 companies across 8 key risk areas to build a risk mitigation plan that can be shared across your organization. The assessment is offered as a complimentary consultation. Contact your Sales Representative for more information. • Industry Knowledge: We've heard from many of you that staying current on the latest industry trends and regulatory changes is central to your success as an information manager. In order to address this need we recently launched h:flinfogoto.corn - a new resource created to help you stay informed of the shifts in the information landscape and how they impact your role and affect your organization. Designed as a platform for news and vital issues, the site provides insight and advice from industry thought leaders on a variety of topics such as the evolution from RIM to information governance, new privacy laws and disposable disposition. You can visit our Customer Support and Information Center at htt : www.ironrnountain.com Customer -Su ort-and-information-Center.as x to manage your account, pay your bill, view helpful FAQs and access a link to our Customer Information Center (available at htt : cic.ironmountain.com) for storage and service descriptions, a glossary of terms, and billing protocols. Our Customer Support and Information Center is frequently updated with important information, so please bookmark it for easy reference. We thank you for your business, and for your trust. If you have any questions or require additional information, please contact us at 1-800-327-8345. Regards, Sara Rook Territory Business Director 28 WA013 97235001 000625 0206 000003767 0 IRON MOUNTAIN' "°°^h„ 1 SO L I )"'I U`„"J s You have told us that you are looking for simplicity in billing, line item clarity and more valuable tools and education that you can easily access at your convenience, and we listened. We've created a new pricing program to better represent the value that you look for Iron Mountain to provide. E �' � Ilf III ( III'. B The Simple Service Bundle program eliminates billing by line -item for the listed core services as you have had in the past. Rather than itemizing the following services, all of these charges will be billed as one flat monthly fee. The individual line items included in your Simple Service Bundle are: z Regular Retrieval — Carton a Regular Refile -- Carton P) Regular Retrieval — File from Carton sP Regular Refile — File to Carton Regular Retrieval — Open Shelf File Regular Refile — Open Shelf File y Regular Pickup x) Next Day Delivery a) Handling Charges ,) Minimum Service Order Charge How the program works The monthly fee for your program is based on your activity levels for these services during the previous year. Should your activity levels change more than 25% from the previous years' levels, we will adjust your fee accordingly. Changes to rates for the services included in your Simple Service Bundle may be made annually and are subject to the basic terms and conditions as defined in your Customer Agreement. The Simple Service Bundle does not include rush services or other special services provided on a one-time or project basis (e.g., archival destructions, permanent withdrawals and retrievals associated with each). These services will continue to be billed as they are currently. Your account will automatically upgrade to the Simple Service Bundle program on July 1, 2020. We will continue to provide line item pricing as an alternative, however we have built in savings with our new Simple Service Bundle program that you will not recognize with line item pricing. If you still prefer line item pricing, please contact your account manager or Customer Care to discuss the rates and any other updates to the Line Item program. We will continue to look for ways to improve our processes, simplify our pricing programs and continue innovating solutions to provide you with valuable resources to meet the needs of your organization. Thank you for your business. 28 WA013 97235001 000625 0306 000003768 9-9 Renewal Sched�ule A: PROGRAM PRICING SCHEDULF Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, LLC, (the "Company" or "Iron Mountain") and CITY OF FEDERAL WAY, (the "Customer"). Please see our Customer Information Center at cic.iron mountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name/Number: Seattle/WA I WA013 Effective Date: July 1, 2020 1 i © 2020 Iron Mountain Incorporated. All Rights Reserved EPW-9,4.10 (800) 899-IRON I www.ironmountain.com 28 WA013 97235001 000625 0406 000003769 Pricing for Core Services Simple Service Bundle Program A monthly fee of $480.16 will be applied toward your annual Simple Service Bundle Program fee of $5,761.92 for the following standard services: Regular Retrieval — Carton $5.50 /CF Regular Retrieval - File from Carton $7.70 /EA Regular Refile - Carton $5.50 /CF Regular Refile - File to Carton $7.70 EA Regular Retrieval — Open Shelf File $4.86 EA Regular Refile — Open Shelf File $4.86 EA Next Day Delivery $56.99 /Trip Regular Pickup $56.99 /Trip Trip Charge, Metro $63.99 /Visit plus Handling Charge Trip Charge, Metro NY $71.99 /Visit plus Handling Charge Trip Charge, Zone 2 $74.99 /Visit plus Handling Charge Trip Charge, Zone 3 $80.99 /Visit plus Handling Charge Trip Charge, Zone 4 $86.99 /Visit plus Handling Charge Handling Charge $5.41 /CF Minimum Service Order Charge $25.65 Order The program fee is based on your activity levels for these services during the most recently available 12 month period. The Simple Service Bundle services are included in your monthly fee unless they are performed outside of your regular account activity (e.g., in connection with an account termination, a large destruction, or other similar one -time -only project) in which case they will be billed separately at the rates set forth above. Changes to rates for the services included in the Simple Service Bundle as well as for other available services shall remain subject to the basic terms and conditions as defined in the Agreement. Please note that your Simple Service Bundle does not eliminate any applicable fuel surcharge, which will continue to be applied in accordance with our Fuel Surcharge policy available at http://cic.ironmountain.com/fuelsurcharge.asp. 1 02020 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com 28 WA013 97235001_000625_0506 000003770 MW r Trip charges are applied in accordance with the transportation policy found here: http://cic.ironmountain.com. • Note I: Accounts billed a Storage Minimum are not charged a monthly Administrative Fee. • Note II: "A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http://cic.ironmountain.com/Fue]Surcharge. Custom Pricing CUSTOM STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) li s Ih$1.00 Individual fisting File • Storage Minimum $237.93 Month ■ Permanent Withdrawal - Carton $8.76 CIF plus Regular Retrieval Charge ■ Permanent Withdrawal - File from Carton $4..28 File pleas Regular Retrieval ■ Outside Courier/Customer Representative Handling $7.92 Each 3 1 ©2020Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON i www.ironmountain.com 28 WA013 97235001 000625 0606 00000-.. AG QUe-/sCe (91) IRON MOUNTAIN' May 25, 2018 Thank you for continuing to trust Iron Mountain with your storage and information management needs. We have enclosed your new Iron Mountain Pricing Sc cdtlL A) which provides updated rates for Records Management storage and service ective July 1, 20 .�e are a few ways that our investments are helping you improve records d manage costs: • Security: we know how important having access to secure, industry leading storage facilities are to you and your business. That's why we've invested more than $270 million in the last 10 years to ensure that newly acquired facilities meet our standards and your expectations. • Managing Risk: We launched the Iron Mountain Risk Assessment, an online tool that enables you to assess and benchmark your information controls against the practices of 3,500 companies across 8 key risk areas to build a risk mitigation plan that can be shared across your organization. The assessment is offered as a complimentary consultation. Contact your Sales Representative for more information. • Industry Knowledge: We've heard from many of you that staying current on the latest industry trends and regulatory changes is central to your success as an information manager. In order to address this need we recently launched http://infogoto.com - a new resource created to help you stay informed of the shifts in the information landscape and how they impact your role and affect your organization. Designed as a platform for news and vital issues, the site provides insight and advice from industry thought leaders on a variety of topics such as the evolution from RIM to information governance, new privacy laws and disposable disposition. You can visit our Customer Support and Information Center at htto://www.ironmountain.com/Customer-Support-and-Information-Center.asi)x to manage your account, pay your bill, view helpful FAQs and access a link to our Customer Information Center (available at httl2://cic.ironmountain.com) for storage and service descriptions, a glossary of terms, and billing protocols. Our Customer Support and Information Center is frequently updated with important information, so please bookmark it for easy reference. We thank you for your business, and for your trust. If you have any questions or require additional information, please contact us at 1-800-327-8345. Regards, Sara Rook District Manager UN 28 WA013 91837001 000828 0207 000005791 A IRON MOUNTAIN INTRODUCING NEW PRICING SOLUTIONS You have told us that you are looking for simplicity in billing, line item clarity and more valuable tools and education that you can easily access at your convenience, and we listened. We've created a new pricing program to better represent the value that you look for Iron Mountain to provide. SIMPLE SERVICE BUNDLE The Simple Service Bundle program eliminates billing by line -item for the listed core services as you have had in the past. Rather than itemizing the following services, all of these charges will be billed as one flat monthly fee. The individual line items included in your Simple Service Bundle are: Regular Retrieval — Carton Regular Refile -- Carton Regular Retrieval — File from Carton Regular Refile — File to Carton Regular Retrieval — Open Shelf File Regular Refile — Open Shelf File Regular Pickup Next Day Delivery Handling Charges Minimum Service Order Charge How the program works The monthly fee for your program is based on your activity levels for these services during the previous year. Should your activity levels change more than 25% from the previous years' levels, we will adjust your fee accordingly. Changes to rates for the services included in your Simple Service Bundle may be made annually and are subject to the basic terms and conditions as defined in your Customer Agreement. The Simple Service Bundle does not include rush services or other special services provided on a one-time or project basis (e.g., archival destructions, permanent withdrawals and retrievals associated with each). These services will continue to be billed as they are currently. Your account will automatically upgrade to the Simple Service Bundle program on July 1, 2018, We will continue to provide line item pricing as an alternative, however we have built in savings with our new Simple Service Bundle program that you will not recognize with line item pricing. If you still prefer line item pricing, please contact your account manager or Customer Care to discuss the rates and any other updates to the Line Item program. We will continue to look for ways to improve our processes, simplify our pricing programs and continue innovating solutions to provide you with valuable resources to meet the needs of your organization. Thank you for your business. 28 WA013 91837001 000828 0307 000005792 2 IRON MOUNTAIN° Important Information Regarding Your Schedule A Your pricing schedule may include new zone service line items as part of your transportation service. Recent changes allow us to better align our transportation charges with the costs incurred to provide service at your location(s), which includes taking into account your distance from an Iron Mountain facility or your presence in certain metropolitan areas. We want you to be aware that these zone service line items will be included on future invoices for transportation services provided, where applicable. We appreciate your business and thank you for selecting Iron Mountain for your information management needs. You can find additional information about our transportation changes on our Customer Information Center at: http://cic.ironmountain.com/records/transportation/`special.asp 28 WA013 91837001 000828 0407 000005793 is • ��� �``NN w.All Renewal Schedule A: PROGRAM PRICING SCHEDULE Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, LLC, (the "Company" or "Iron Mountain") and CITY OF FEDERAL WAY, (the "Customer"). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY Distri the / WA I WA013 CIve Date: July 1, 2018 I © 2018Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com 28 WA013 91837001 000828 0507 000005794 ' K.� • ��b. Pricing for Core Services STANDARD STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) DESCRIPTION PRICE ■ Carton Storage $0.490 Cubic Foot ■ Receiving and Entering - Carton $3.66 Cubic Foot ■ Archival Destruction - Carton $4.57 CF ■ Permanent Withdrawal - Carton $6.31 CF plus Regular Retrieval Charge ■ Permanent Withdrawal - File from Carton $3.36 File plus Regular Retrieval ■ RFID T Label $0.66 Each ■ RFID Z Label $0.66 Each ■ File Tracking Storage TBD Each Simple Service Bundle Program $538.42/month A monthly fee of $538.42 will be applied toward your annual Simple Service Bundle Program fee of $6,461.04 for the following standard services: Regular Retrieval — Carton $4.47 /CF Regular Retrieval - File from Carton $6.34 /EA Regular Refile - Carton $4.47 /CF Regular Refile - File to Carton $6.34 EA Regular Retrieval — Open Shelf File $3.24 EA Regular Refile — Open Shelf File $3.24 EA Next Day Delivery $44.80 /Trip Regular Pickup $44.80 /Trip Handling Charge $4.17 /CF Minimum Service Order Charge $20.17 The program fee is based on your activity levels for these services during the most recently available 12 month period. The Simple Service Bundle services are included in your monthly fee unless they are performed outside of your regular account activity (e.g., in connection with an account termination, a large destruction, or other similar one -time -only project) in which case they will be billed separately at the rates set forth above. Changes to rates for the services included in the Simple Service Bundle as well as for other available services shall remain subject to the basic terms and conditions as defined in the Agreement. Please note that your Simple Service Bundle does not eliminate any applicable fuel surcharge, which will continue to be applied in accordance with our Fuel Surcharge policy available at hftp://cic.ironmountain.com/fuelsurcharge.asp. 2 1 © 2018 Iron Mountain Incorporated. All Rights Reserved EPW-9A.10 28 WA013 (800) 899-IRON 1 www.ironmountain.com 91837001_000828_0607_000005795 0 PREMIUM STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) DESCRIPTION ■ PRICE Rush Retrieval - Carton $7.78 Cubic Foot ■ Rush Retrieval - File from Carton $9.23 File ■ Regular Interfile - Carton $9.87 Each ■ Trip Charge, Metro $49.80 Visit plus Handling Charge ■ Trip Charge, Metro NY $56.80 Visit plus Handling Charge ■ Trip Charge, Zone 2 $60.80 Visit plus Handling Charge ■ Trip Charge, Zone 3 $66.80 Visit plus Handling Charge ■ Trip Charge, Zone 4 $72.80 Visit plus Handling Charge ■ Half Day Delivery $66.93 Visit plus Handling Charge ■ Rush Delivery - Business Day $132.98 Visit plus Handling Charge ■ Rush Delivery - Weekends/Holidays/After Hours $243.10 Visit plus Handling Charge ■ Archival Destruction - File from Carton $5.27 File plus Regular Retrieval ■ Miscellaneous Services - Labor $62.67 Hour ■ Re -Boxing Charge $7.29 Labor plus New Carton Trip charges are applied in accordance with the transportation policy found here: http://cic.ironmountain.com. OTHER PROGRAM FEES (see http://cic.ironmountain.com/records/glossary for service definitions) ■ Administrative Fee (Summary Billing) $29.70 per Month ■ Administrative Fee (Detailed Billing) $74.15 per Month ■ Fuel Surcharge See Note II Transportation Visit • Note I: Accounts billed a Storage Minimum are not charged a monthly Administrative Fee. • Note II: "A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http://cic.ironmountain.com/FuelSurcharge. Custom Pricing CUSTOM STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) DESCRIPTION PRICE ■ Individual Listing $0.67 File ■ Storage Minimum $168.57 ■ Outside Courier/Customer Representative Handling $5.87 Each 3 ( © 2018 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 28 WA013 (800) 899-IRON I www.ironmountain.com 91837001 000828 0707 000005796 { atp 5(e C Renewal Schedule A: L"l"_" roff;� PROGRAM PRICING SCHEDULE Cifye--=OderalWa Records Management This Records Management Pricing Schedule is incorporated into and made part of the��- Customer Agreement ("Agreement") between Iron Mountain Information Management, LLC, (the "Company" or "Iron Mountain") and CITY OF FEDERAL WAY, (the "Customer"). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name/Number: Seattle / WA I WA013 Effective Date: July 1, 2017 © 2017 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com 28 WA013 88457001 001701 0406 000010204 Pricing for Core Services STANDARD STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) ■ Carton Storage $0.454 Cubic Feet ■ Receiving and Entering - Carton $3.39 Cubic Feet ■ Archival Destruction - Carton $4.48 CF plus Regular Retrieval ■ Permanent Withdrawal - Carton $5.84 CF plus Regular Retrieval ■ Permanent Withdrawal - File from Carton $3.11 File plus Regular Retrieval Simple Service Bundle Program $498.54/month A monthly fee of $498.54 will be applied toward your annual Simple Service Bundle Program fee of $5,982.48 for the following standard services: Regular Retrieval — Carton $3.89 /CF Regular Retrieval - File from Carton $5.51 /EA Regular Refile - Carton $3.89 /CF Regular Refile - File to Carton $5.51 EA Regular Retrieval — Open Shelf File $2.82 EA Regular Refile — Open Shelf File $2.82 EA Next Day Delivery $38.96 /Trip Regular Pickup $38.96 /Trip Handling Charge $3.63 /CF Minimum Service Order Charge $17.54 The program fee is based on your activity levels for these services during the most recently available 12 month period. The Simple Service Bundle services are included in your monthly fee unless they are performed outside of your regular account activity (e.g., in connection with an account termination, a large destruction, or other similar one -time -only project) in which case they will be billed separately at the rates set forth above. Changes to rates for the services included in the Simple Service Bundle as well as for other available services shall remain subject to the basic terms and conditions as defined in the Agreement. Please note that your Simple Service Bundle does not eliminate any applicable fuel surcharge, which will continue to be applied in accordance with our Fuel Surcharge policy available at http://cic.ironmountain.com/fuelsurcharge.asp. 2 1 ®2017Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com �g 28 WA013 88457001_001701_0506_000010205 PREMIUM STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) ■ Rush Retrieval - Carton $7.63 Cubic Feet ■ Rush Retrieval - File from Carton $9.05 File ■ Regular Interfile - Carton $9.14 Cubic Feet ■ Half Day Delivery $61.97 Visit plus Handling Charge ■ Rush Delivery - Business Day $130.37 Visit plus Handling Charge ■ Rush Delivery - Weekends/Holidays/After Hours $238.33 Visit plus Handling Charge ■ Archival Destruction - File from Carton $5.17 File plus Regular Retrieval ■ Miscellaneous Services - Labor $61.44 Hour ■ Re -Boxing Charge $6.75 Labor plus New Carton • Note I: Accounts billed a Storage Minimum are not charged a monthly Administrative Fee. • Note II: *A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http://cic.ironmountain.com/FuelSurcharge. Custom Pricing .... ........ _ ........... 3 © 2017 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com 28 WA013 88457001 001701 0606 000010206 LIS, q tai aaav>�+ i Renewal Schedule A: PROGRAM PRICING SCHEDULE Secure Shredding H E d W E F1u� 05 2017 D CityClerk's Office Ci of Federal Way This Secure Shredding Pricing Schedule is incorporated into and made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, LLC., (the "Company" or "Iron Mountain") and CITY OF FEDERAL WAY, (the "Customer"). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. The Secure Shredding Pricing Schedule listed below supersedes and terminates any prior Secure Shredding Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other Secure Shredding and Records Management services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name/Number: Seattle / 01412 I WA013 Effective Date: July 1, 2017 OnSite Services (see http://cic.ironmountain.com/shredding/glossary for service definitions) ■ 65 Gallon Bin $24.62 Tip Other Program Fees (see http://cic.ironmountain.com/shredding/glossary for service definitions) ■ Container Pick-up/Delivery $10.00 Container s Fuel Surcharge Transportation Visit 2 © 2017 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com 26 WA013 88456001 006840 0203 000019936 Other Program Fees (see http://cic.ironmountain.com/shredding/glossary for service definitions) *A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http://cic.ironmountain.com/FuelSurcharge. All other Secure Shredding service rates will remain unchanged 3 1 © 2017 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com 26 WA013 88456001 006840 0303 00001993. IRON MOUN"TAlN° May 27, 2016 CAROL A. MCNEILLY CITY OF FEDERAL WAY 33325 8TH AVE S FEDERAL WAY, WA 98003-6325 Dear Iron Mountain Customer, Afi 9(p-151v (P) )6/�_ f,4iLg- jUN 0 g 2016 Thank you for continuing to trust Iron Mountain with your storage and information management needs. We have enclosed your new Iron Mo (Schedule A) which provides updated rates for Records Management storage and servic , effective July 1, 2016. Her are a few ways that our investments are helping to bring you consistent quality of service and i ved overall ex eri . For example: • To ensure that your information remains safe and secure we have invested more than $100 million in the last four years to enhance, standardize and coordinate our security and fire protection systems. Due to our continuing investments in systems and processes, we have a 99.932% find rate, allowing you to get your information when you need it. To simplify access to your information and document storage we've invested more than $60 million in the last four years to upgrade, standardize and advance key technologies. In 2015, this included a $7 million investment in our Records Center and Iron Mountain Connect to help you spend less time looking for your information and more time using it. Key enhancements include a redesigned user interface and experience, enhanced search to allow you to more quickly find what you need to perform critical daily tasks, multi -box search to allow you to simultaneously search up to 1,000 boxes of records, and enhanced order tracking so that you can search orders using a specific date range or last 30/60/90 days. We know how important it is for you to stay up to date with the latest developments in the industry. That's why we have invested in a dedicated thought leadership team that produces practical "how-to" guides as well as recommendations for preparing for the future. We also partner with some of the world's leading consulting and analyst firms (including PwC and IDC), as well as your peers, academia and industry associations, to publish reports, webinars, blogs and white papers. Available through Iron Mountain's Knowledge Center at http://www.ironmountain.com/Knowledge-Center.aspx this information aims to bridge the gap between theory and the real world practice of records and information management. Another useful source of information is our Customer Support and Information page at http://www.ironmountain.com/Customer-Support-and-Information-Center.aspx. This site is designed to provide clarity around our services and the billing practices associated with those services. It contains storage and service descriptions, a glossary of terms, and billing protocols such as how we determine billable cubic footage of non-standard cartons, which may be greater than physical carton size. This site is frequently updated with additional information of interest to our customers, so please bookmark it for easy reference. We thank you for the business, and for your trust. If you have any questions or require additional information, please contact us at 1-800-934-3453. Regards, Benjamin Whitley District Manager 17-WA013-4057 Ak { A` _ t w Iron Mountain Overview Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information — regardless of its format, location or lifecycle stage — so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world. Visit www.ironmountain.com or follow the company on Twitter at www.twitter.com/IronMountain for more information. Solution Categories Iron Mountain offers a comprehensive array of information management solutions that help companies reduce costs, risks and inefficiencies associated with managing their paper and digital data. INFORMATION GOVERNANCE AND DISCOVERY DATA BACKUP AND DOCUMENT PROCESS RECOVERY EFFICIENCIES Information Governance and Discovery • Records Management • Secure Shredding • Federal Records Storage • Compliant Records Management • Compliant Information Destruction • Health Information Services • Medical Image Archiving • Film and Sound Archives • Fulfillment Services • Energy Data Services Data Backup and Recovery • Offsite Tape Vaulting Services • Online Vaulting Services, including: — Server Backup powered by Autonomy LiveVault — PC Backup powered by Autonomy Connected • Data Restoration Services • Consulting Services • Value Added Services, including: — Disaster Recovery Testing — Library Moves — Media Destruction Document Process Efficiencies • Document Management Solutions • Business Process Management .................... ........ I © 2016 Iron Mountain Incorporated. All Rights Reserved EPW-11.3.9 (800) 899-IRON I www.ironmountain.com WA013-4057 Ilk Renewal Schedule A: PROGRAM PRICING SCHEDULE ...................................................................................................................................................................................................._...... Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, LLC., (the "Company" or "Iron Mountain") and CITY OF FEDERAL WAY, (the "Customer"). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other Records Management services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name/Number: Seattle/WA I WA013 Effective Date: July 1, 2016 .. ............................. ... _--.11 ..... 2 I ®2016Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com WA013-4057 Ab, Pricing for Core Services STANDARD STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) ■ Carton Storage $0.414 Cubic Foot ■ Receiving and Entry - Carton $2.83 Cubic Foot ■ Regular Retrieval - Carton $3.38 Cubic Foot ■ Regular Retrieval - File from Carton $4.79 File ■ Regular Refile - Carton $3.38 Cubic Foot ■ Regular Refile - File to Carton $4.79 File ■ Archival Destruction — Carton $4.39 CF plus Regular Retrieval Charge ■ Open Shelf Storage $0.749 Linear Foot ■ Open Shelf Storage - X-Ray $1.115 Linear Foot IN Receiving and Entry - Open Shelf File $4.61 Linear Foot ■ Regular Retrieval - File from Open Shelf $2.45 File ■ Regular Refile - File to Open Shelf $2.45 File ■ Archival Destruction - Open Shelf $2.26 File plus Regular Retrieval Charge ■ Next Day Delivery $33.88 Visit plus Handling Charge ■ Regular Pickup $33.88 Visit plus Handling Charge ■ Handling Charge $3.16 Cubic Foot PREMIUM STORAGE & SERVICES (see htt�//cic.ironmountain.com/records/glossary/cic.ironmountain.com/records/glossary for service definitions) ■ Rush Retrieval - Carton $6.99 Cubic Foot ■ Rush Retrieval - File from Carton $8.87 File ■ Regular Interfile - Carton $8.37 Each ■ Half Day Delivery $60.75 Visit plus Handling Charge ■ Rush Delivery - Business Day $119.39 Visit plus Handling Charge ■ Rush Delivery - Weekends/Holidays/After Hours $233.66 Visit plus Handling Charge ■ Rush Pickup - Business Day $119.39 Visit plus Handling Charge ■ Archival Destruction — File from Carton $5.07 File plus Regular Retrieval Charge ■ Rush Retrieval - File from Open Shelf $6.97 File ■ Regular Interrile - Open Shelf $5.38 Each ■ Miscellaneous Services - Labor $60.24 Hour ■ Re -Boxing Charge $6.14 Labor plus New Carton Cost 3 © 2016 Iron Mountain Incorporated. All Rights Reserved TBD: To be determined, call for quote EPW-9.4.10 (800) 899-IRON www.ironmountain.com WA013-4057 `A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http://cic.ironmountain.com/FuelSurcharge. Custom Pricing CUSTOM STORAGE 8r SERVICES (see http://cic.ironmountain.com/records/glossary ■ Individual Listing for service definitions) $0.65 File ■ Open Shelf Individual Listing $0.69 File s Storage Minimum $158.60 Month ■ Minimum Service Order Charge $15.25 Order ■ Permanent Withdrawal - Carton $5.56 CIF plus Regular Retrieval Charge ■ Permanent Withdrawal - File from Carton $2.86 File plus Regular Retrieval Charge ■ Permanent Withdrawal - Open Shelf $2.86 File plus Regular Retrieval Charge Additional Services beyond those listed in this Pricing Schedule are available. For service descriptions, please go to Additional Services at cic.ironmountain.com/additionalservices. TBD: To be determined, call for quote __ ._ ._ ._...._ . _ . .11 . ......... 4 I © 2016 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com WA013-4057 IRON MOUNTAIN° May 29, 2015 CAROL A. MCNEILLY CITY OF FEDERAL WAY 33325 8TH AVE S FEDERAL WAY, WA 98003-6325 Dear 4ron Mountain Customer, jais palz RL U JUN 10 2015 City ClertrS_ Office Citv of Federal ]A, -.- Thank you for continuing to trust Iron Mountain with your information management needs. Enclosed please find your new Iron Mountain Pricing Schedule (Schedul vides updated rates for Records Management storage and services, effecti July -- 1, 2015. Another useful source of information is our Customer Information Center website at http://cic.ironmountain.com/. This site is designed to provide clarity around our services and the billing practices associated with those services. It contains storage and service descriptions, a glossary of terms, and billing protocols such as how we determine billable cuoic footage of non-standard cartons, which may be greater than physical carton size. This site is frequently updated with additional information of interest to our customers, so please bookmark it for easy reference. We thank you for the business you entrust with us. If you have any questions or require additional information, please contact us at 1-800-934-3453. Regards, Benjamin Whitley District Manager 17-WA013-17403 * 'fit. `- `-k Ar'-- 7�Fx.. ai�ita ivs Iron Mountain Overview Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information — regardless of its format, location or lifecycle stage — so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world. Visit www.ironmountain.com or follow the company on Twitter at www.twitter.com/ironMountain for more information. Solution Categories Iron Mountain offers a comprehensive array of information management solutions that help companies reduce costs, risks and inefficiencies associated with managing their paper and digital data INFORMATION GOVERNANCE AND DISCOVERY . s _�. � J DATA BACKUP AND DOCUMENT PROCESS RECOVERY EFFICIENCIES t•� T " — Information Governance and Discovery • Records Management • Secure Shredding • Federal Records Storage • Compliant Records Management • Compliant Information Destruction • Health Information Services • Medical Image Archiving • Film and Sound Archives • Fulfillment Services • Energy Data Services Data Backup and Recovery • Offsite Tape Vaulting Services • Online Vaulting Services, including: — Server Backup powered by Autonomy LiveVa,uit — PC Backup powered by Autonomy Connected • Data Restoration Services • Consulting Services • Value Added Services, including: — Disaster Recovery Testing — Library Moves — Media Destruction Document Process Efficiencies • Document Management Solutions • Business Process Management ©2015Iron Mountain Incorporated. All Rights Reserved EPW-11.3.9 (800) 899-IRON I www.ironmountain.com WA013-17403 4 J°d�tffiSY"% �. Renewal Schedule A: PROGRAM PRICING SCHEDULE Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, LLC., (the "Company" or "Iron Mountain") and CITY OF FEDERAL WAY, (the "Customer"). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regaraing our services, standard processes, and billing practices. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other Records Management services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name/Number: Seattle/WA I WA013 Effective Date: July 1, 2015 2 1 © 2015 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com WA013-17403 Pricing for Core Services STANDARD STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary JEW MIME Is ■ Carton Storage $0.384 for service definitions) Cubic Foot ■ Receiving and Entry - Carton $2.55 Cubic Foot ■ Regular Retrieval - Carton $3.05 Cubic Foot ■ Regular Retrieval - File from Carton $4.32 File ■ Regular Refile - Carton $3.05 Cubic Foot IN Regular Refile - File to Carton $4.32 File ■ Archival Destruction — Carton $4.30 CF plus Regular Retrieval Charge ■ Open Shelf Storage $0.734 Linear Foot ■ Open Shelf Storage - X-Ray $1.093 Linear Foot ■ Receiving and Entry - Open Shelf File $4.52 Linear Foot ■ Regular Retrieval - File from Open Shelf $2.40 File ■ Regular Refile - File to Open Shelf $2.40 File ■ Archival Destruction - Open Shelf $2.22 File plus Regular Retrieval Charge ■ Next Day Delivery $30.53 Visit plus Handling Charge IN Regular Pickup $30.53 Visit plus Handling Charge ■ Handling Charge $2.85 Cubic Foot PREMIUM STORAGE & SERVICES (see http://cic.ironmountain.com/records/glossary DESCRIPTIONEFFECTIVE PRICE ■ Rush Retrieval - Carton for service definitions) PER $6.53 Cubic Foot ■ Rush Retrieval - File from Carton $8.70 File ■ Regular Interfile - Carton $7.79 Each ■ Half Day Delivery $56.16 Visit plus Handling Charge ■ Rush Delivery - Business Day $114.54 Visit plus Handling Charge ■ Rush Delivery - Weekends/Holidays/After Hours $229.08 Visit plus Handling Charge ■ Rush Pickup - Business Day $114.54 Visit plus Handling Charge ■ Archival Destruction — File from Carton $4.97 File plus Regular Retrieval Charge ■ Rush Retrieval - File from Open Shelf $6.83 File ■ Regular Interfile - Open Shelf $5.27 Each ■ Miscellaneous Services - Labor $59.06 Hour ■ Re -Boxing Charge $5.68 Labor plus New Carton Cost TBD: To be determined, call for quote 3 I © 2015 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com WA013-17403 OTHER PROGRAM FEES (see http://cic.ironmountain.com/records/glossary for service definitions) s r ■ Administrative Fee (Summary Billing) $25.12 Account ID per Month ■ Administrative Fee (Detailed Billing) $62.80 Account ID per Month ■ Fuel Surcharge " Transportation Visit "A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http://cic.ironmountain.com/FuelSurcharge. Custom Pricing CUSTOM STORAGE & SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) DESCRIPTION PRICE ■ Individual Listing $0.64 File ■ Open Shelf Individual Listing $0.68 File ■ Storage Minimum $155.49 Month ■ Minimum Service Order Charge $14.63 Order ■ Permanent Withdrawal - Carton $5.07 CF plus Regular Retrieval Charge IN Permanent Withdrawal - File from Carton $2.53 File plus Regular Retrieval Charge ■ Permanent Withdrawal - Open Shelf $2.53 File plus Regular Retrieval Charge Additional Services beyond those listed in this Pricing Schedule are available. For service descriptions, please go to Additional Services at cic.ironmountain.com/additionalservices. TBD: To be determined, call for quote 4 1 © 2015 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com WA013-17403 IRON MOUNTAIN m May 30, 2014 CAROL A. MCNEILLY CITY OF FEDERAL WAY 33325 8TH AVE S FEDERAL WAY, WA 98003-6325 Dear rc^ ye ouintain Customer, Cw1 % Crx) ply Rdrej C 0 ro-)y LF Thank you for continuing to trust Iron Mountain with your information management needs. Enclosed please find your new Iron Mountain Pricing Schedule (Sche fi rovides updated rates for Records Management storage and services, effecti a July 1, 2014) Another useful source of information is our Customer Information Center website at http://cic.ironmountain.com/. This site is designed to provide clarity around our services and the billing practices associated with those services. It contains storage and service descriptions, a glossary of terms, and billing protocols such as how we determine billable cubic footage of non-standard cartons, which may be greater than physical carton size. This site is frequently updated with additional information of interest to our customers, so please bookmark it for easy reference. We thank you for the business you entrust with us. If you have any questions or require additional information, please contact us at 1-800-934-3453. Regards, Benjamin Whitley District Manager 17-WA013-9680 IRON MOUNTAIN` Important Information Regarding Your Schedule A You will notice a minor change on your Schedule A notification. We are implementing changes that will apply discounts on your individual standard storage and services while we standardize the format of the "Pricing for Core Services" section of the Schedule A notification. Be assured that your discount is being calculated on a line item basis and has been included in the quoted net rate listed on your Schedule A notice. We want you to be aware that the Schedule A notification that you receive at your annual renewal will reflect your discount in this way going forward. We appreciate your business and thank you for selecting Iron Mountain for your information management needs. WA013-9680 R Iron Mountain Overview Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information — regardless of its format, location or lifecycle stage — so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1961, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world. Visit www.ironmountain.com or follow the company on Twitter at www.twitter.com/IronMountain for more information. Solution Categories Iron Mountain offers a comprehensive array of information management solutions that help companies reduce costs, risks and inefficiencies associated with managing their paper and digital data. DATA BACKUP AND DOCUMENT PROCESS RECOVERY EFFICIENCIES Information Governance and Discovery • Records Management • Secure Shredding • Federal Records Storage • Compliant Records Management • Compliant Information Destruction • Health Information Services • Medical Image Archiving • Film and Sound Archives • Fulfillment Services • Energy Data Services Data Backup and Recovery • Offsite Tape Vaulting Services • Online Vaulting Services, including: — Server Backup powered by Autonomy LiveVault — PC Backup powered by Autonomy Connected • Data Restoration Services • Consulting Services • Value Added Services, including: — Disaster Recovery Testing — Library Moves — Media Destruction Document Process Efficiencies • Document Management Solutions • Business Process Management I 1 © 2014 Iron Mountain Incorporated. all Rights Reserved EPW-11.3.9 (800) 899-IRON I www.ironmountain.com WA013-9680 Renewal Schedule A: PROGRAM PRICING SCHEDULE Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, LLC., (the "Company" or "Iron Mountain") and CITY OF FEDERAL WAY, (the "Customer"). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other Records Management services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name/Number: Seattle/WA I WA013 Effective Date: July 1, 2014 2 1 © 2014 Iron Mountain Incorporated, All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com WA013-9680 Pricing for Core Services STANDARD STORAGE AND SERVICES (see httl2:Hcic.ironmountain.com/records/glossary DESCRIPTION CE ■ Carton Storage $0.367 for service definitions) Cubic Foot ■ Receiving and Entry - Carton $2.31 Cubic Foot ■ Regular Retrieval - Carton $2.99 Cubic Foot ■ Regular Retrieval - File from Carton $4.02 File ■ Regular Refile - Carton $2.99 Cubic Foot ■ Regular Refile - File to Carton $4.02 File ■ Archival Destruction — Carton $3.62 CF plus Regular Retrieval Charge ■ Open Shelf Storage $0.720 Linear Foot ■ Open Shelf Storage - X-Ray $1.072 Linear Foot ■ Receiving and Entry - Open Shelf File $4.43 Linear Foot ■ Regular Retrieval - File from Open Shelf $2.35 File ■ Regular Refile - File to Open Shelf $2.35 File ■ Archival Destruction - Open Shelf $2.18 File plus Regular Retrieval Charge ■ Next Day Delivery $28.46 Visit plus Handling Charge ■ Regular Pickup $28.46 Visit plus Handling Charge ■ Handling Charge $2.62 Cubic Foot PREMIUM STORAGE & SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) DESCRIPTION PRICE ■ Rush Retrieval - Carton $6.40 Cubic Foot ■ Rush Retrieval - File from Carton $8.53 File ■ Regular Interfile - Carton $7.79 Each ■ Half Day Delivery $56.16 Visit plus Handling Charge ■ Rush Delivery - Business Day $112.29 Visit plus Handling Charge ■ Rush Delivery - Weekends/Holidays/After Hours $224.59 Visit plus Handling Charge ■ Rush Pickup - Business Day $112.29 Visit plus Handling Charge ■ Archival Destruction — File from Carton $4.87 File plus Regular Retrieval Charge ■ Rush Retrieval - File from Open Shelf $6.70 File ■ Regular Interfile - Open Shelf $5.17 Each ■ Miscellaneous Services - Labor $57.90 Hour ■ Re -Boxing Charge $5.75 Labor plus New Carton. Cost TBD: To be determined, call for quote 3 © 2014 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com WA013-9680 Custom Pricing CUSTOM STORAGE & SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) DESCRIPTION ■ Individual Listing $0.64 File ■ Open Shelf Individual Listing $0.67 File ■ Storage Minimum $152.44 Month ■ Minimum Service Order Charge $14.63 Order ■ Permanent Withdrawal - Carton $4.52 CF plus Regular Retrieval Charge ■ Permanent Withdrawal - File from Carton $2.18 File plus Regular Retrieval Charge ■ Permanent Withdrawal - Open Shelf $2.18 File plus Regular Retrieval Charge Additional Services beyond those listed in this Pricing Schedule are available. For service descriptions, please go to Additional Services at cic.ironmountain.com/additionalservices. TBD: To be determined, call for quote 4 1 © 2014 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com WA013-9680 AG� U-151v (m) IRON MOUNTAIN - May 31, 2013 Carol A. McNeilly CITY OF FEDERAL WAY 33325 8th Ave S Federal Way, WA 98003-6325 Dear Iron Mountain Customer, Thank you for continuing to trust Iron Mountain with your information management needs. Enclosed please find your new Iron Mount ' i ngi edule (Schedule A), for Records Management storage and services, effecti a July 1, 2013) Based on the business you have entrusted with us, you have earned a discount of 8% off of the list prices for Standard Storage and Services, as further described in the enclosed Schedule A. However, in recognition of our existing relationship we are applying a larger total discount of 30.0%. Please note that this discount does not apply to Premium or Custom Storage and Services. Enclosed you will find a price list for commonly used storage and services. Another useful source of information is our Customer Information Center website at http://cic.ironmountain.com/. This site is designed to provide clarity around our services and the billing practices associated with those services. It contains storage and service descriptions, a glossary of terms, and billing protocols such as how we determine billable cubic footage of non-standard cartons, which may be greater than physical carton size. This site is frequently updated with additional information of interest to our customers, so please bookmark it for easy reference. We thank you for the business you entrust with us and we look forward to working with you over the next year to ensure this high level of savings. If you have any questions or require additional information, please contact us at 1-800-934-3453. Sincerely, V �l Mark W. Hazel Pacific Northwest Territory, Vice President Enclosures MVLB-NS 01-WA013-15390 Iron Mountain Overview Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information — regardless of its format, location or lifecycle stage — so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world. Visit www.ironmountain.com or follow the company on Twitter at www.twitter.com/IronMountain for more information. Solution Categories Iron Mountain offers a comprehensive array of information management solutions that help companies reduce costs, risks and inefficiencies associated with managing their paper and digital data. INFORMATION GOVERNANCE AND DISCOVERY DATA BACKUP AND DOCUMENT PROCESS RECOVERY F...FFICIENCIF.S Information Governance and Discovery • Records Management • Secure Shredding • Federal Records Storage • Compliant Records Management • Compliant Information Destruction • Health Information Services • Medical Image Archiving • Film and Sound Archives • Fulfillment Services • Energy Data Services Data Backup and Recovery • Offsite Tape Vaulting Services • Online Vaulting Services, including: - Server Backup powered by Autonomy LiveVault - PC Backup powered by Autonomy Connected • Data Restoration Services • Consulting Services • Value Added Services, including: - Disaster Recovery Testing - Library Moves - Media Destruction Document Process Efficiencies • Document Management Solutions • Business Process Management 1 I © 2013 Iron Mountain Incorporated. All Rights Reserved EPW-11.3.9 (800) 899-IRON I www.ironmountain.com WA013-15390 Renewal Schedule A: PROGRAM PRICING SCHEDULE This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, LLC., (the "Company" or "Iron Mountain") and CITY OF FEDERAL WAY, (the "Customer').. The Customer will be eligible for a Discount Rate of 30.0%. List Price is the standard Iron Mountain price for a given service and the Discount Rate is your percentage off of List Price. The Discount Rate applies to Standard Storage and Services only and does not apply to Premium Storage and Services, Custom Storage and Services, Other Program Fees, or other fees not explicitly identified within this document. Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other Records Management services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name/Number: Seattle / 01412 I WA013 Effective Date: July 1, 2013 Discount Rate: 30.0% 2 I © 2013 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com WA013-15390 List Prices (as of July 1, 2013) STANDARD STORAGE AND SERVICES (see http:/Icic.ironmountain.com/records/cilossary m ■ Carton Storage .rflago .t $0.508 30.0% $ 0.356 for service definitions) Cubic Foot ■ Receiving and Entry - Carton $3.21 30.0% $ 2.247 Cubic Foot ■ Regular Retrieval - Carton $4.15 30.0% $ 2.905 Cubic Foot ■ Regular Retrieval - File from Carton $5.57 30.0% $ 3.899 File ■ Regular Refile - Carton $4.15 30.0% $ 2.905 Cubic Foot ■ Regular Refile - File to Carton $5.57 30.0% $ 3.899 File ■ Archival, Destruction - Carton $5.02 30.0% $ 3.514 CF plus Regular Retrieval Charge ■ Permanent Withdrawal - Carton $6.27 30.0% $ 4.389 CF plus Regular Retrieval Charge ■ Permanent Withdrawal - File from Carton $3.02 30.0% $ 2.114 File plus Regular Retrieval Charge ■ Open Shelf Storage $0.998 30.0% $ 0.699 Linear Foot ■ Open Shelf Storage - X-Ray $1.487 30.0% $ 1.041 Linear Foot ■ Receiving and Entry - Open Shelf File $6.15 30.0% $ 4.305 Linear Foot ■ Regular Retrieval - File from Open Shelf $3.26 30.0% $ 2.282 File ■ Regular Refile - File to Open Shelf $3.26 30.0% $ 2.282 File ■ Archival Destruction - Open Shelf $3.02 30.0% $ 2.114 File plus Regular Retrieval Charge ■ Permanent Withdrawal - Open Shelf $3.02 30.0% $ 2.114 File plus Regular Retrieval Charge ■ Next Day Delivery $39.47 30.0% $ 27.629 Visit plus Handling Charge ■ Regular Pickup $39.47 30.0% $ 27.629 Visit plus Handling Charge ■ Handling Charge $3.64 30.0% $ 2.548 Cubic Foot PREMIUM STORAGE & SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) w ■ Rush Retrieval - Carton $6.21 Cubic Foot ■ Rush Retrieval - File from Carton $8.28 File ■ Regular Interfile - Carton $7.56 Each ■ Half Day Delivery $54.52 Visit plus Handling Charge ■ Rush Delivery - Business Day $109.02 Visit plus Handling Charge ■ Rush Delivery - Weekends/Holidays/After Hours $218.05 Visit plus Handling Charge ■ Rush Pickup - Business Day $109.02 Visit plus Handling Charge ■ Archival Destruction - File from Carton $4.73 File plus Regular Retrieval Charge ■ Rush Retrieval - File from Open Shelf $6.50 File ■ Regular Interfile - Open Shelf $5.02 Each ■ Miscellaneous Services - Labor $56.21 Hour ■ Re -Boxing Charge $5.68 Labor plus New Carton Cost 'A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http://cic.ironmountain.com/FuelSurcharge. 3 I © 2013 Iron Mountain Incorporated. All Rights Reserved EPW-9A.10 (800) 899-IRON I www.ironmountain.com WA013-15390 CUSTOM STORAGE & SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) s � IN Individual Listing $ 0.62 File IN Storage Minimum $ 148.00 Month ■ Minimum Service Order Charge $ 14.20 Order Additional Services beyond those listed in this Pricing Schedule are available. For service descriptions, please go to Additional Services at cic.ironmountain.com/additionalservices. 4 I © 2013 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com WA013-15390 Aiti %-!6(n (L) At IRON MOUNTAIN - May 25, 2012 Carol A. Mcneilly CITY OF FEDERAL WAY 33325 8th Avenue South Federal Way, WA 98003-6325 Dear Iron Mountain Customer, Thank you for continuing to trust Iron Mountain with your information management needs. Enclosed please find your new Iron Mountain P ' 'r+g._Schedule (Schedule A), for Records Management storage and services, effective my 1, 201� Based on the business you have entrusted with us, you have earned a discount of 8% off of the list prices for Standard Storage and Services, as further described in the enclosed Schedule A. However, in recognition of our existing relationship we are applying a larger total discount of 30%. Please note that this discount does not apply to Premium or Custom Storage and Services. Enclosed you will find a price list for commonly used storage and services. Another useful source of information is our Customer Information Center website at http://cic.ironmountain.com/. This site is designed to provide clarity around our services and the billing practices associated with those services. It contains storage and service descriptions, a glossary of terms, and billing protocols such as how we determine billable cubic footage of non-standard cartons, which may be greater than physical carton size. This site is frequently updated with additional information of interest to our customers, so please bookmark it for easy reference. We thank you for the business you entrust with us and we look forward to working with you over the next year to ensure this high level of savings. If you have any questions or require additional information, please contact us at 1-800-934-3453. Sincerely, Mark W. Hazel Pacific Northwest Territory, Vice President Enclosures MVLB-NS 01-WA013-1503 Iron Mountain Overview Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information — regardless of its format, location or lifecycle stage — so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world. Visit www.ironmountain.com or follow the company on Twitter at www.twitter.com/ironMountain for more information. Solution Categories Iron Mountain offers a comprehensive array of information management solutions that help companies reduce costs, risks and inefficiencies associated with managing their paper and digital data. INFORMATION GOVERNANCE AND DISCOVERY I �* DATA BACKUP AND DOCUMENT PROCESS RECOVERY EFFICIENCIES Opil Information Governance and Discovery • Records Management • Secure Shredding • Federal Records Storage • Compliant Records Management • Compliant Information Destruction • Health Information Services • Medical Image Archiving • Film and Sound Archives • Fulfillment Services • Energy Data Services Data Backup and Recovery • Offsite Tape Vaulting Services • Online Vaulting Services, including: — Server Backup — PC Backup • Data Restoration Services • Consulting Services • Value Added Services, including: — Disaster Recovery Testing — Library Moves — Media Destruction Document Process Efficiencies • Document Management Solutions • Business Process Management 1 1 © 2012 Iron Mountain Incorporated. All Rights Reserved EPW-11.3.9 (800) 899-IRON I www.ironmountain.com WA013-1503 tRc� R � " �frQIN • W+a i" �+ Yip pA i Renewal Schedule A: PROGRAM PRICING SCHEDULE Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, Inc., (the "Company" or "Iron Mountain") and CITY OF FEDERAL WAY, (the "Customer"). The Customer will be eligible for a Discount Rate of 30%. List Price is the standard Iron Mountain price for a given service and the Discount Rate is your percentage off of List Price. The Discount Rate applies to Standard Storage and Services only and does not apply to Premium Storage and Services, Custom Storage and Services, Other Program Fees, or other fees not explicitly identified within this document. Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other Records Management services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name/Number: WA / 01412 I WA013 Effective Date: July 1, 2012 Discount Rate: 30% 2 1 © 2012 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com WA013-1503 w List Prices (as of July 1, 2012) STANDARD STORAGE AND SERVICES (see htti2://cic.ironmountain.com/records/cilossa[y DESCRIPTION• LIST ■ Carton Storage PRICE $0.488 11/0 PRICE 30% $ 0.342 for service definitions) Cubic Foot ■ Receiving and Entry - Carton $3.09 30% $ 2.163 Cubic Foot • Regular Retrieval - Carton $3.99 30% $ 2.793 Cubic Foot • Regular Retrieval - File from Carton $5.36 30% $ 3.752 File ■ Regular Refile - Carton $3.99 30% $ 2.793 Cubic Foot • Regular Refile - File to Carton $5.36 30% $ 3.752 File ■ Archival Destruction - Carton $4.83 30% $ 3,381 CF plus Regular Retrieval Charge • Permanent Withdrawal - Carton $6.03 30% $ 4.221 CF plus Regular Retrieval Charge • Permanent Withdrawal - File from Carton $2.90 30% $ 2.030 File plus Regular Retrieval Charge ■ Open Shelf Storage $0.960 30% $ 0.672 Linear Foot • Open Shelf Storage - X-Ray $1.430 30% $ 1.001 Linear Foot ■ Receiving and Entry - Open Shelf File $5.91 30% $ 4.137 Linear Foot ■ Regular Retrieval - File from Open Shelf $3.13 30% $ 2.191 File • Regular Refile - File to Open Shelf $3.13 30% $ 2,191 File • Archival Destruction - Open Shelf $2.90 30% $ 2.030 File plus Regular Retrieval Charge ■ Permanent Withdrawal - Open Shelf $2.90 30% $ 2.030 File plus Regular Retrieval Charge • Next Day Delivery $37.95 30% $ 26.565 Visit plus Handling Charge ■ Regular Pickup $37.95 30% $ 26.565 Visit plus Handling Charge • Handling Charge $3.50 30% $ 2.450 Cubic Foot PREMIUM STORAGE & SERVICES (see http://cic.ironmountain.com/records/alossa[y for service definitions) DESCRIPTION PRICE • Rush Retrieval - Carton $5.97 Cubic Foot • Rush Retrieval - File from Carton $7.96 File • Regular Interfile - Carton $7.27 Each • Half Day Delivery $52.42 Visit plus Handling Charge • Rush Delivery - Business Day $104.83 Visit plus Handling Charge ■ Rush Delivery - Weekends/Holidays/After Hours $209.66 Visit plus Handling Charge • Rush Pickup - Business Day $104.83 Visit plus Handling Charge ■ Archival Destruction - File from Carton $4.55 File plus Regular Retrieval Charge ■ Rush Retrieval - File from Open Shelf $6.25 File ■ Regular Interfile - Open Shelf $4.83 Each ■ Miscellaneous Services - Labor $54.05 Hour ■ Re -Boxing Charge $5.46 Labor plus New Carton Cost OTHER PROGRAM FEES (see http://cic.ironmountain.com/records/glossary for service definitions) DESCRIPTION • Administrative Fee (Summary Billing) $25.12 Account ID per Month • Administrative Fee (Detailed Billing) $62.80 Account ID per Month • Fuel Surcharge " Transportation Visit `A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http://cic.ironmountain.com/FueISurcharge. 3 I © 2012 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com WA013-1503 CUSTOM STORAGE & SERVICES (see http://cic.ironmountain.com/records/gicssa!y for service definitions) DESCRIPTION PRICE ■ Individual Listing $ 0.60 File ■ Storage Minimum $ 142.00 Month ■ Minimum Service Order Charge $ 13.65 Order Additional Services beyond those listed in this Pricing Schedule are available. For service descriptions, please go to Additional Services at cic.ironmountain.com/additionalservices. 4 1 © 2012 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899-IRON I www.ironmountain.com WA013-1503 Aqci(�-15b Cr,) List Prices (as of July 1, 2011) STANDARD STORAGE AND SERVICES (see htti)://cic.ironmountain.com/records/qlossa!y a s 11 li +� ■ Carton Storage $0.465 30% $ 0.326 for service definitions) Cubic Foot ■ Receiving and Entry - Carton $2.94 30% $ 2.06 Cubic Foot ■ Regular Retrieval - Carton $3.80 30% $ 2.66 Cubic Foot ■ Regular Retrieval - File from Carton $5.10 30% $ 3.57 File ■ Regular Refile - Carton $3.80 30% $ 2.66 Cubic Foot ■ Regular Refile - File to Carton $5.10 30% $ 3.57 File ■ Archival Destruction - Carton $4.60 30% $ 3.22 CF plus Regular Retrieval Charge ■ Permanent Withdrawal - Carton $5.74 30% $ 4.02 CF plus Regular Retrieval Charge ■ Permanent Withdrawal - File from Carton $2.76 30% $ 1.93 File plus Regular Retrieval Charge ■ Open Shelf Storage $0.910 30% $ 0.637 Linear Foot ■ Open Shelf Storage - X-Ray $1.360 30% $ 0.95 Linear Foot ■ Receiving and Entry - Open Shelf File $5.63 30% $ 3.94 Linear Foot ■ Regular Retrieval - File from Open Shelf $2.98 30% $ 2.09 File ■ Regular Refile - File to Open Shelf $2.98 30% $ 2.09 File ■ Archival Destruction - Open Shelf $2.76 30% $ 1.93 File plus Regular Retrieval Charge ■ Permanent Withdrawal - Open Shelf $2.76 30% $ 1.93 File plus Regular Retrieval Charge ■ Next Day Delivery $36.14 30% $ 25.30 Visit plus Handling Charge ■ Regular Pickup $36.14 30% $ 25.30 Visit plus Handling Charge ■ Handling Charge $3.33 30% $ 2.33 Cubic Foot PREMIUM STORAGE & SERVICES (see http://cic.ironmountain.com/records/alossa[y for service definitions) i► e ■ Rush Retrieval - Carton $5.69 Cubic Foot ■ Rush Retrieval - File from Carton $7.58 File ■ Regular Interfile - Carton $6.92 Each ■ Half Day Delivery $49.92 Visit plus Handling Charge ■ Rush Delivery - Business Day $99.84 Visit plus Handling Charge ■ Rush Delivery - Weekends/Holidays/After Hours $199.68 Visit plus Handling Charge ■ Rush Pickup - Business Day $99.84 Visit plus Handling Charge ■ Archival Destruction - File from Carton $4.33 File plus Regular Retrieval Charge ■ Rush Retrieval - File from Open Shelf $5.95 File ■ Regular Interfile - Open Shelf $4.60 Each ■ Miscellaneous Services - Labor $51.48 Hour ■ Re -Boxing Charge $5.20 Labor plus New Carton Cost `A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http://cic.ironmountain.com/FuelSurcharge. 3 1 © 2010 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 i (800) 899-IRON 1 www.ironmountain.com WA013-5032 IRONMOUNTAN` May 28, 2009 Chris Green CITY OF FEDERAL WAY 33325 8th Ave S P O Box 9718 Federal Way, WA 98063 Dear Customer, 2wq +�ncin5 �(-, -44-- C1 �, -- I�3 co Thank you for continuing to trust Iron Mountain with your information protection and storage needs. Enclosed please find your new Iron Mountain Pricing Schedule (Schedule A), for Records Management storage and services, effective July 1, 2009. While rates have increased due to higher costs for commodities and capital, we believe this pricing represents a superior value for your records management services. In response to feedback that we have received from many of our customers, we are pleased to introduce standard list prices for your Records Management needs. Standard list prices will provide improved clarity for services pricing and will simplify your invoice. Based on the business you have entrusted with us, we are extending you a discount of 30% off of the list prices for Standard Storage and Services, as further described in the enclosed Schedule A. Please note that this discount does not apply to Premium or Custom Storage and Services. Enclosed you will find a price list for commonly used storage and services. Iron Mountain continually invests to improve the security of your records and to raise the industry standard for information protection and storage services. In addition to numerous facility, technology and employee investments, we are implementing a significant security enhancement with our InControlTM technology solution. Iron Mountain's InControl helps ensure the protection of information while it is in transit with patent -pending security, real-time tracking, and auditable chain of custody. Investments of this nature are not cost-free; however, we realize you value the peace of mind in knowing that we continually improve the security of your information. We thank you for the business you entrust with us. If you have any questions or require additional information, please contact us at 1-800-934-3453. Sincerely, Mark W. Hazel Pacific Northwest Territory, Vice President Enclosures WA013-1 SAT-NA-EN-US-NS - 1722 • SCHEDULE A RECORDS MANAGEMENT SERVICES PROGRAM PRICING SCHEDULE This Pricing Schedule is incorporated into and made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, Inc., (the "Company" or "Iron Mountain") and CITY OF FEDERAL WAY, (the "Customer"). For the term of the Customer Agreement, CITY OF FEDERAL WAY will be eligible for a Discount Rate of 30%. The Discount Rate applies to Standard Storage and Services only and does not apply to Premium Storage and Services, Custom Storage and Services, or other fees not explicitly identified within this document. Please see our current List Prices, which are attached. List Price is the standard Iron Mountain price for a given service, and a Discount Rate is the percentage off of List Price earned by a customer based on their level of business with Iron Mountain. Please note that storage is billed monthly in advance and services are billed monthly in arrears. Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and an explanation of how "Linear Foot" and "Cubic Foot" are determined for billing purposes. Billable sizes for non standard Cartons are determined on the basis of displacement of space in comparison to a Standard Archive Carton and are larger than the physical size. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. Effective Date July 1, 2009 District Name/Number WA - 1412 Customer Name CITY OF FEDERAL WAY Customer Number WA013 STANDARD STORAGE AND SERVICES Standard Storage and Services are eligible for discounting per the Discount Rate specified within this Pricing Schedule. Standard Services are provided between 8:00 AM and 5:00 PM, local time, Monday through Friday, excluding holidays. Standard Storage and Services include: • Carton Storage. Storage of cartons at an Iron Mountain facility. • Open Shelf Storage. Storage of Open Shelf files at an Iron Mountain facility. • Receiving and Entering Cartons and/or Open Shelf Files — Receipt of new Cartons or Open Shelf files for storage. • Retrievals/Refiles — Temporary removal of Items from, or return of Items to, storage in a regular service timeframe. WA013-1 1722 0 0 • Next Day Delivery — Order by 3:00 PM for delivery next Business Day. Transportation is calculated per Transportation Visit, plus applicable Handling Charge per Cubic Foot. • Regular Pickup Service: Pickup orders placed before 4:00 PM on a Business Day will be picked up within the following two Business Days. Transportation is calculated per Transportation Visit, plus applicable Handling Charge per Cubic Foot. Archival Destruction Carton and Open Shelf — Retrieval, documentation, preparation, and secure shredding of Cartons and Open Shelf Files stored at Iron Mountain. Archival Destruction — Carton is calculated per Cubic Foot plus Regular Retrieval Charge. Archival Destruction — Open Shelf is calculated per File plus Regular Retrieval Charge. Permanent Withdrawal — Retrieval, documentation, and preparation at Iron Mountain loading dock for permanent removal of Items stored at Iron Mountain facilities. Permanent Withdrawal — Carton is calculated per Cubic Foot plus Regular Retrieval Charge. Permanent Withdrawal — File in Carton is calculated per File plus Regular Retrieval Charge. Permanent Withdrawal — Open Shelf is calculated per File plus Regular Retrieval Charge. PREMIUM STORAGE AND SERVICES Premium Storage and Services are not eligible for a discount. Items in this category include, but are not limited to: • Rush Retrievals — Temporary removal of Items from, or return of Items to, storage in a rush service level timeframe. • Rush Delivery Service Half Day Delivery Order by 10:00 AM for delivery same Business Day; or Order by 3:00 PM for delivery next Business Day by 12:00 PM. Transportation is calculated per Transportation Visit, plus applicable Handling Charge per Cubic Foot. Rush Delivery - Business Day — Delivery within 3 hours of placement of Order (for Orders received not later than 2:00 PM) on a Business Day. Transportation is calculated per Transportation Visit, plus applicable Handling Charge per Cubic Foot. WA013-1 1722 • Rush Delivery - Weekends/Holidays/After Hours — Delivery within 4 hours of placement of Order. Transportation is calculated per Transportation Visit, plus applicable Handling Charge per Cubic Foot. • Rush Pickup - Business Day — Pickup orders placed before 4:00 PM on a Business Day will be picked up on the following Business Day. Transportation is calculated using Transportation Visit, plus applicable Handling Charge per Cubic Foot. • Archival Destruction File in Carton — Retrieval, documentation, preparation, and secure shredding of Files in Cartons stored at Iron Mountain. Archival Destruction — File in Carton is calculated per File plus Regular Retrieval Charge. • Miscellaneous Services — Charges for Services not specifically listed on this Pricing Schedule, or at cic.ironmountain.com/additionalservices, are charged on the basis of hourly labor, in fifteen minute increments, plus materials consumed. • Re -Boxing Charge — Replacement of Cartons when the condition of the Carton will not support other Cartons in a standard storage configuration, or when the Carton is not safe for transport or handling. Additional Premium Services beyond those listed in this Pricing Schedule are available. For service descriptions, please go to Additional Services at cic.ironmountain.com/additionalservices. OTHER PROGRAM FEES Discounts are not applicable to fees and other charges. Items in this category include, but are not limited to: • Fuel Surcharge Policy: A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found on the website at cic.ironmountain.com/FuelSurcharge • Administrative Fee: A monthly fee charged per account for maintenance and administrative services associated with each customer account. Maintenance and administrative services include things such as 24/7 call center availability, Iron Mountain ConnectTM, and Report Center standard reporting. WA013-1 1722 CUSTOM STORAGE AND SERVICES Items in this category include, but are not limited to: Individual Listing of Files — Data entry of file descriptions into Iron Mountain database. • Storage Minimum: A minimum monthly storage charge that is applied to a customer's account when the storage charges do not meet the customer's contractual minimum storage requirement. • Minimum Service Order Charge: Minimum charge for an Order, excluding transportation related services. WA013-1 I �zL L List Prices - May 2009 i�t.►,l� , �, �,�. AServicss Offering List Price ($1 Unit Carton Storage 0.43 CF/mo Receiving & Entering - Carton 2.72 CF Regular Retreival - Carton 3.50 CF Regular Refile - Carton 3.50 CF Regular Retrieval - File from Carton 4.67 File Regular Refile - File to Carton 4.67 File Archival Destruction - Carton 4.25 CF, Ret Plus Regular Retrieval Charge Permanent Withdrawal - Carton 5.31 CF, Ret Plus Regular Retrieval Charge Permanent Withdrawal - File 2.55 File, Plus Regular Retrieval Charge Open Shelf Storage 0.85 LF/mo Open Shelf Storage - X-Ray 1.27 LF/mo Receiving & Entering - Open Shelf File 5.20 LF/mo Regular Retrieval - File from Open Shel 2.75 File Regular Refile - File to Open Shelf 2.75 File Archival Destruction - Open Shelf 2.55 File, Plus Regular Retrieval Charge Permanent Withdrawal - Open Shelf 2.55 File, Plus Regular Retrieval Charge Handling Charge 3.06 CF Next Day Delivery 32.50 Visit, Plus Handling Regular Pickup 32.50 Visit, Plus Handling �r�aiurt Stcarag d.^~r€it#�u. Offering List Price ($) Unit Rush Retrieval - Carton 5.26 CF Rush Retrieval - File from Carton 7.01 File Regular Interfile - Carton 6.37 Each Archival Destruction - File from Carton 4.00 File, Plus Regular Retrieval Charge Rush Retrieval - File from Open Shelf 5.50 File Regular Interfile - Open Shelf 4.25 Each Half Day Delivery 46.73 Visit, Plus Handling Rush Delivery - Business Day 93.46 Visit, Plus Handling Rush Delivery - Weekends/Holidays /After Hours 186.91 Visit, Plus Handling Rush Pickup - Business Day 93.46 Visit, Plus Handling Miscellaneous Services - Labor 48.00 Hour Offering List Price ($) Unit Vault Storage n/a Program Fee n/a - Special Project n/a - Miscellaneous Archive Services n/a - Outside Carrier Shipping n/a - Initial Move n/a - Faxtrieval Services n/a Individual Listing 0.53 File Minimum Storage Fee 125.00 Month Minimum Service Fee 12.00 order Fee List Price ($) Unit Administrative Fee (Summary Billing) 25.12 Acct ID Administrative Fee (Detailed Billing) 62.80 Acct ID All Prices in US Dollars �M CITY OF FEDERAL WAY Price Reference Sheet This Price Reference Sheet is provided for your convenience and contains examples of how your Effective Prices are calculated. Your Effective Price will be the List Price, less any applicable Discount. Prices are subject to change when List Prices or Discounts change, per the contract and Pricing Schedule or Schedule A. This Price Reference Sheet is for illustrative purposes only and in the event of a conflict between this Price Reference Sheet and the Pricing Schedule or Schedule A, the terms of the Pricing Schedule or Schedule A will govern. Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Price Reference Sheet and an explanation of how "Linear Foot" and "Cubic Foot' are determined for billing purposes. Billable sizes for non standard Cartons are determined on the basis of displacement of space in comparison to a Standard Archive Carton and are larger than the physical size. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. Item List Unit Dise ` Effective Price Price ($) ($) Carton Storage 0.43 CF/mo °' 300 0.301 Receiving and Entering —Carton 2.72 CF 0OW 1.904 Regular Retrieval — Carton 3.50 CF 300 3 2.45 Regular Refile - Carton 3.50 CF 2.45 L Regular Retrieval - File from Carton 4.67 File Y°lo"; 3.269 Regular Refile - File to Carton 4.67 File °!n 3.269 Archival Destruction - Carton 4.25 CF, Plus Regular 2.975 Retrieval Charge _ .:. Permanent Withdrawal - Carton 5.31 CF, Plus Regular 3.717 Retrieval Charge IRT Permanent Withdrawal - File 2.55 File, Plus Regular, 00 1.785 Retrieval Charge 44, Z Open Shelf Storage 0.85 LF/mo gg �0°tQ 0.595 c ' .ro O en Shelf Stora e - X-Ra P 9 Yl,lu 1.27 LF/mo — d `, . 0.889 Receiving and Entering - Open Shelf File 5.20 LF%� 3.64 u?.. Regular Retrieval — File from Open Shelf 2.75 File 3.. 1.925 Regular Refile —File to Open Shelf 2.75 File ' 30°''... 1.925 Archival Destruction - Open Shelf 2.55 File, Plus Regular 00,Q1.785 Retrieval Charge = Permanent Withdrawal - Open Shelf 2.55 File, Plus Regular � ti 1.785 Retrieval Charge Handling Charge 3.06 CF 3 :. 2.142 Next Day Delivery 32.50 Visit, Plus Handling 30 22.75 Regular Pickup 32.50 Visit, Plus Handling 30 22.75 WA013-1 I 172e 0 Item List Unit a, Effective Price Price ($) ($) Rush Retrieval - Carton 5.26 CF fA. 5.260 Rush Retrieval — File from Carton 7.01 File = 7.010 Regular Interfile — Carton 6.37 Each 6.370 Archival Destruction — File from Carton 4.00 File, Plus Regular T 4.000 r RetrievalCharge Rush Retrieval — File from Open Shelf 5.50 File Nfi ; 5.500 , Regular Interfile - Open Shelf 4.25 Each N/ r 4.250 Half Day Delivery 46.73 Visit, Plus Handling NIA 46.730 Rush Delivery— Business Day 93.46 Visit, Plus Handling N/A 93.460 Rush Delivery — Weekends/ Holidays/ 186.91 Visit, Plus Handling TA'� € : ® �� 186.910 After Hours -=y Rush Pickup — Business Day 93.46 Visit, Plus Handling , � 93.460 hn_ Miscellaneous Services Labor 48.00 Hour. 48.000 Notes: CF: Cubic Foot LF: Linear Foot MO: Month VISIT: Transportation Visit WA013-1 1722 IRON MOUNTAIN August 1, 2005 CHRIS GREEN CITY OF FEDERAL WAY 33325 8TH AVE S P O BOX 9718 FEDERAL WAY, WA 98003 '1I Effective September 1, 2005, you will see a $2.00 per trip increase as a result of continued market increases in fuel costs and fuel related operating expenses. This $2.00 per trip rate adjustment will be reflected on all trip charge line items on your September 30, 2005 invoice. All of us at Iron Mountain appreciate your business and look forward to our continued partnership. If you have any questions or require additional information, please feel free to contact me directly at (610) 831-2444 or your local Iron Mountain office. Thank you for the business you entrust with us. Regards, &o� -2� Christopher Neefus Executive Vice President WA013 Alk IRON MOUNTAINµ May 31, 2005 CHRIS GREEN CITY OF FEDERAL WAY 33325 8TH AVE S P0BOX 9718 FEDERAL WAY WA 98003 Thank you for the business you entrust with Iron Mountain. Enclosed, please find your new Iron Mountain "Schedule A", which describes rates for storage and services for the next year. The enclosed Schedule A is effective as of July 1", 2005 and reflects contributing market factors from the previous year that require us to adjust rates in order to maintain the level of quality service you have come to expect from Iron Mountain. We are committed to remaining the best total -value provider for records and information management services. If you should have any questions or require additional information about the enclosed Schedule A, please contact your local Iron Mountain office or Account Management Representative. We thank you again for the business you entrust with us. Sincerely, Shawn Edmonds l General Manager t G 0� A 118 01422 W ()13 7 5 �v � RENEWAL SCHEDULE A a,ttj Iq 6;4� _S: 6 � This Schedule A is made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, Inc. ("Iron Mountain") and CITY OF FEDERAL WAY. ("Customer"). Rates Effective: July 1, 2005 District Name: Seattle District Number: 01422 Customer Name: CITY OF FEDERAL WAY Customer Number: WA013 STORAGE PRICING Secure space for the storage of deposits. $0.220 per cubic foot per month Storage Minimum: 80%n of storage volume as of the above effective date. Storage charges will be billed monthly in arrears. MANAGEMENT SERVICES PRICING Services during normal business hours, Monday through Friday 8:00 a.m. to 5:00 p.m., excluding holidays. New Deposits (receiving and entry) —The receipt of additional Customer deposits resulting in an increase to the Customer storage: $1.91 per cubic foot Retrievals or Refiles—The temporary retrieval of deposits from, or return to, storage. (Rush applies to retrievals only.): Standard $1.96 per cubic foot Standard $2.45 per file Rush $4.02 per cubic foot Rush $4.90 per file Destruction —The preparation, documentation, and physical destruction of deposits that are stored at Iron Mountain: Destruction by Shredding $2.32 per cubic foot plus retrieval $2.00 per file plus retrieval Destruction by Recycling $1.03 per cubic foot plus retrieval $2.00 per file plus retrieval Iron Mountain Records Management, Inc. Page 1 01422 WA013 Permanent Withdrawal —The preparation, documentation, and permanent withdrawal of deposits: $1.00 per cubic foot plus retrieval $2.50 per file plus retrieval Miscellaneous Services Labor $45.00 per labor hour Service Minimum: $5.00 per transaction Individual List --Data entry of file descriptions: $0.25 per file Interfiles—The filing of an item into an existing carton or file: $4.51 each TRANSPORTATION PRICING Delivery and Pick-up Next Day $13.65 per transportation visit, $1.03 per cubic foot. Call by 3:00 p.m. for delivery next day by 5:00 p.m. Half Day $26.25 per transportation visit, $1.03 per cubic foot Call by 10:00 a.m. for delivery same day by 5:00 p.m. Call by 3.00 p.m. for delivery next day by 12:00 p.m. Emergency Visit (Rush) $76.00 per transportation visit, $1.03 per cubic foot Delivery within 3 hours of request. Iron Mountain Records Management, Inc. Page 2 01422 WA013 After Hours/Weekends/Holidays $116,00 per transportation visit, $1.03 per cubic foot Delivery within 4 hours of request All other services, not specifically listed, will be charged at Iron Mountain's then current rates. Unless specified herein, shredding pricing is for paper shredding services only. Shredding of other media types will be quoted on a per project basis. COMPUTER AND REPORTING CHARGES Included in the Customer's storage rate are the Monthly Supplemental Reports. All other reports (including special sorting and special file listings) are subject to the computer listing charge and/or initial setup, reporting, or download fees, quoted by job scope. Iron Mountain Records Management, Inn. Page 3 01422 WA013 Confidential SCHEDULE A lv�c Page 1 This Schedule A is made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, Inc. ("Iron Mountain") and CITY OF FEDERAL WAY ("Customer"). Effective Date: July 1, 2003 District Name: Seattle " . '--- District Number: 1412 1' r Customer Name: CITY OF FEDERAL WAY tt Customer Number: WA013 STORAGE PRICING Ci" w r, Secure space for the storage of deposits. $0.21 per cubic foot per month Storage Minimum $75.00 per month Storage charges will be billed monthly in advance. MANAGEMENT SERVICES PRICING Services during normal business hours, Monday through Friday 8:00 a.m. to 5:00 p.m., excluding holidays. New Deposits (receiving and entry) --The receipt of additional Customer deposits resulting in an increase to the Customer storage balance: $1.85 per cubic foot Retrievals/Refiles—The temporary retrieval of deposits from, or return to, storage. (Rush applies to retrievals only): Standard $1.95 per cubic foot Standard $2.45 per file from carton Rush $3.90 per cubic foot Rush $4.90 per file from carton Destruction —The preparation, documentation, and physical destruction of deposits that are stored at Iron Mountain: Destruction by Recycling $1.00 per cubic foot plus retrieval Permanent Withdrawal —The preparation, documentation, and permanent withdrawal of deposits: $1.00 per cubic foot plus retrieval C 2003 Iron Mountain Information Management, Inc. All rights reserved. ORIGINAL Confidential Page 2 Miscellaneous Services Labor $45.00 per labor hour Individual List —Data entry of file descriptions $0.25 per file Service Minimum $5.00 per transaction Management services will be billed monthly in arrears. TRANSPORTATION PRICING Delivery Next Day $12.00 per transportation visit, $1.00 per cubic foot Call by 3:00 p.m. for delivery next day by 5:00 p.m. Half Day $24.00 per transportation visit, $1.00 per cubic foot Call by 10:00 a.m. for delivery same day by 5:00 p.m. Call by 3:00 p.m. for delivery next day by 12:00 p.m. Emergency Visit (Rush) $75.00 per transportation visit, $1.00 per cubic foot Delivery within 3 hours of request After Hours/Weekends/Holidays $115.00 per transportation visit, $1.00 per cubic foot Delivery within 4 hours of request Pickup On Demand (Scheduled within 48 hours of request) $12.00 per transportation visit, $1.00 per cubic foot Transportation charges will be billed monthly in arrears. All other services, not specifically listed, will be charged at Iron Mountain's then current rates. C 20031ron Mountain Information Management, Inc. All rights reserved. IRON MOUNTAIN 19826 RUSSELL ROAD SOUTH KENT, WASHINGTON 98032 TELEPHONE: 253 872-4766 FAX: 253 872-3338 IRON MOUNTAIN' The Leader in Records & Inlormauon Management June 17, 2003 City Of Federal Way 33530 First Way S P0Box 9718 Federal Way, WA 98063-9718 Dear Chris Green, 1.1 ' A fir;;, Ci ei ��cdirai �th;':Iv The economic conditions of the Pacific Northwest in recent months have affected us all in a variety of ways. We recognize in many cases you are tasked with increasing efficiencies while attempting to achieve more with fewer resources. The support of business partners in these times is more important than ever. We, at Iron Mountain, value the long-term partnership we have enjoyed with you and your company. We are proud of the services and support we have provided. 'berefbM attached you will find a revised Schedule A that will reflect a reduction in your current storage and/or service rates. These rates will go into effect in July 2003, and are intended to provide you significant savings while maintaining the integrity of your current record management Vrogram. Further, in our commitment to provide a single source for all your information management needs, Iron Mountain is now offering confidential mobile shredding serrices. Compliance with recent legislation mandates the shredding of all confidential material. If we can assist in satisfying this growing business need please contact your Account Manager or our local office at 253/872-4766 x 536, Mark Barbieri. We appreciate your business and believe this gesture reflects our sincere commitment to our valued partnership. Sincerely, (�,:' 9" ,a Shawn Edmonds General Manager CITY OF FEDERAL WAY LAW DEPARTMENT REQUEST FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP 1. ORIGINATING DEPT./DIY.: — �IJ __ d`y Q 2. ORIGINATING STAFF PERSON: X 3. DATE REP. BY: 4. TYPE OF DOCUMENT REQUESTED (CHECK ONE): ❑ PROFESSIONALANCE:/ SERVICES AGREEMEEMENT Cl SECURITY DOCUMENT I C.D.s ADRC[M[MT h P[RF/MAIN BRNO: AERIDNNENT Of FUND! IN LACY Oi BOMDI ❑ MAINTENANCE/LABOR AGREEMENT Cl PUBLIC WORKS CONTRACT ❑CONTRACTOR SELECTION DOCUMENT (c.a., RFB. RFPRFgI ❑ SMALL PUBLIC WORKS CONTRACT CONTRACT AMENDMENT AG#: ILCRC TN/.N $28,0001 ❑ PURCHASE AGREEMENT ❑EASEMENT IMATCRIAu, BUAucR. EgwnwwTl ❑ OTHER ❑ REAL ESTATE PURCHASE& SALES AGREEMENT 5. PROJECT NAME: 6. NAME OF CONTRACTOR: PHONE: ADDRESS: TYPE OF PERSON OR ENTITY (CHECK ONE): ❑ INDIVIDUAL ❑ BOLE PROPRIETORSHIP STATE: TAX ID#/89#: ❑ PARTNERSHIP ❑ CORPORATION TITLE: SIGNATURE NAME: 7. SCOPE OF WORK: ATTACH EXHIBIT A - A COMPLETE AND DETAILED DESCRIPTION OF THE SERVICES OR SCOPE OF WORK, 11 C/�LU DING COMPLETION DATES FOR EACH PHASE OF WORK AND L CATION OF WORK /J y :Z / J� V COMPLETION DATE: �3 Ol S. TERM: COMMENCEMENT DATE: /�//J//�z�—+— 9. TOTAL COMPENSATION: R (INCLUDES EXPENSES AND SALES TAX, IF ANY) MAT"' DAwuuaO ON NDURLT I... S.ARDe ATrACN ecrvmul. c or cNPI. eu nrl.c wrvo Nou RLT REIMBURSABLE EXPENSES: ❑ YES ❑ NO IS SALES TAX OWED? ❑ Y ❑ O 1 O. SELECTION PjeDOESS USED IC CK ONE): Cl REQUEB FOR BIOS ❑ REQU T FOR ❑ REQUE T FOR PROPOSAL ❑ REQU BT FOR 1 1. CONTRAbT REVIEW ❑ D[A-K, MOTOR ❑ L(ALL CONTR CTBI ❑ RMaNTMAMT8ANAGENTTRAOTVP vT1vN vocuNCE2)8 ❑ 1rURCHASIN 12. CONI RACT/bIGNATURE RGUTIN ❑ Lk�EPARTMENT ❑ CITY MANAGER Elf /v�aVl�•'/� / 6 CITY CLERK i{ /�/[/— ❑ SIGNED COPY BACK TO ORIGINATING DEF ASSIGNED AG #��1i�-- ❑ PURCHASING: PLEASE CHARGE TO: COMM 11 ewe uAXIMnM DOLLAR AMOUNT: $ ORIGINAL WHITE - ORISINAL STATe —TN conI—T CANARY . —RK TO STAFF PINK - LA. ..IT. UDLOENROD Vl -w c-OV%+-aut- i 6/951 Schedule A to Records ,* L6 This Schedule A is made part of the Records Management and Service Agreement between Iron Mountain Records Management, Inc. and CITY OF FEDERAL WAY. Rates Effective: District Name: District Number: Customer Name: Customer Number: and Service July 1, 2002 Seattle 01412 CITY OF FEDERAL WAY WA013 Of Secure space for the storage of hard copy business records. $0.215 per cubic foot per month Storage Minimum: 80% of storage volume as of the above effective date. Storage charges will be billed monthly in arrears. Management Services Pricing Services during normal business hours, Monday through Friday 8:00 a.m. to 5:00 p.m., excluding holidays. New Records- 2The receipt of au k tional customer records resulting in an increase to the customer storage balance (receiving and entry/accessions): $2.42 per cubic foot Retrievals or Refiles--The temporary retrieval of records from, or return to, storage: Standard $3.26 per cubic foot Standard $4.10 per file Rush $5.50 per cubic foot Rush $7 00 per file Destruction --The preparation, documentation, and physical destruction of records: $5.50 per cubic foot $5.78 per file Permanent Withdrawal --The preparation, documentation, and permanent withdrawal of records: $3.26 per cubic foot $4.94 per file ORIGINAL Iron Mountain Records Management, Inc. 01412 WA013 Miscellaneous Services: $45.00 per labor hour pp Service Minimum: $5.00 per transaction Individual List/Data Entry --The data entry of carton or file descriptions: v$0.25 per record City C'ierks Ot1�ce Interfiles--The filing of an item into an existing carton or file: City or federal `N'aY $4.51 each Management Services will be billed monthly in arrears. Transportation Pricing Delivery/Pickup Next Day Delivery $17.85 per transportation visit, $2.80 per cubic foot Call by 3:00 p.m. for delivery next day by 5:00 p.m. Half Day Delivery $27.00 per transportation visit, $2.80 per cubic foot Call by 10:00 a.m. for delivery same day by 5:00 p.m. Call by 3:00 p.m. for delivery next day by 12:00 p.m. Rush Delivery $75.60 per transportation visit, $2.80 per cubic foot Delivery within 3 hours of request. After Hours/Weekends/Holidays $151.20 per transportation visit, $2.80 per cubic foot Delivery within 4 hours of request. Transportation charges will be billed monthly in arrears. Service activity volumes substantially exceeding customer norms may result in overtime charges with customer authorization. Pickups will be scheduled within 48 hours of receipt. All other services, not specifically listed, will be charged at Iron Mountain's then current rates. Iron Mountain Records Management, Inc. 01412 WA013 IRON MOUNTAIN' TL, bade, m IkcoNz l Infomu�inn Managrnrem May 31, 2002 3-DIGIT 980 CB RIS GREEN CITY OF FEDERAL WAY 33530 FIRST WAY S P0BOX 9718 FEDERAL WAY, WA 98063-9718 3931 ]l�luluhllnnllunlhhlulu�ln�lllnluu�llnhllu�l AG1969-/s6 (F) qDI Il i— l�9 JUN G �� I o7F=er- ai r�aY Enclosed is an Iron Mountain "Schedule A" which describes the storage, management and transportation services and the corresponding monthly rates for each. We are pleased to let you know the SafeKeeperPLUS system conversions are almost completely finished. We appreciate your patience during this major undertaking. For most customers, this means that you now have access to all of your information on a single system, readily available via the Web. If you are not currently utilizing SafeKeeperPLUS.com, we encourage you to get set up right away. We hope that you are benefiting from the goals we set out to accomplish with this effort, including easier records management and more convenient ordering. There are many other initiatives that we are currently developing to provide you with better service - here are two: enhanced and adaptive search capabilities for SafeKeeperPLUS and Image on Demand as a viable delivery option. More details will follow about these developments in future communications. If you have any questions about your account or these new services and features, please contact your local Iron Mountain office or your Account Manager. We appreciate your business and look forward to our continued partnership. Sincerely, Shawn Edmonds General Manager Enclosure 01412 WA013 1 1149 2oo2v800 DATE IN: DATE OUT' TO: CITY OF FEDERAL WAY LAW DEPARTMENT REQUEST FOR CONTRACT REVIEW/SIGNATURE ROUTING SLIP �PREPARATIONMOC�UMENT Q � �Nbw' 1. ORIGINATING OEPT./DIV.: 12. ` ORIGINATING BTAFF PERSON: I�zA\--> EXT: 3. DATE REG. BY: 4. TYPE OF DOCUMENT REQUESTED [CHECK ONE]: ❑ PROFESSIONAL SERVICE AGREEMENT ❑ SECURITY DOCUMENT ❑ MAINTENANCE/LABOR AGREEMENT [E.G., AGREEMENT E FERF/MAIN SONG: ABEIGNMENT OF FUNDS IN UEU OF BONTX ❑ PUBLIC WORKS CONTRACT ❑ CONTRACTOR SELECTION DOCUMENT FIFE, RFP. FIRM ❑ SMALL PUBLIC WORKS CONTRACT1 � \ --/1$.B•. [LEBO THAN EEB.DOOI G CONTRACT AMENDMENT AGE: ' ❑ PURCHASE AGREEMENT ❑ EASEMENT [MATERIALS. SUPPIIEO. EOIAPMENO ❑ OTHER ❑ REAL ESTATE PURCHASE SElCOBO -S�ALLES (AG�R[EEEMENTT C \�. B. PROJECT NAME: \ � \\ \ uz-'K� 6. [V�J NAME OF CONTRACTOM ADDRESS: PHONE: TYPE OF PERSON OR ENTITY [CHECK ONE]: ❑ INDIVIDUAL ❑ BOLE PROPRIETORSHIP STATE: TAX IDE/BB[: ❑ PARTNERSHIP ❑ CORPORATION SIGNATURE NAME: TITLE: 7. SCOPE OF WORK: ATTACH EXHIBIT A - A COMPLETE AND DETAILED DESCRIPTION OF THE SERVICES OR SCOPE OF WORK, INCLUDING COMPLETION DATE FOR OF WORK AND LOCATION OF WORK. EACH \ �\```PHASE `` 1{,^]� �gA COMPLETION DATE: 'Ak \ ) 6. TERM: COMMENCEMENT DATE: 9. TOTAL COMPENSATION $ [INCLUDE EXPENSES AND SALES TAX, IF ANY] [IF CALCULATED ON HOURLY I.ASOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLSB AND HOUOAY RATED REIMBURBABL XPENSES: ❑YES ❑ IF YES, MAXIM DOLLAR AMOUNT�CO IS BALES TAX OW 7 ❑YES ❑ NO IF YES, S PAID BY: RACTOR ❑CITY 10. SELECTION OGESS USED [CHECK ONE]: ❑ REOUEBT F BIOS ❑ REBUEBT FO GUOTEB ❑ ARCNITE S ENGINEER LIST ❑ REM V FOR OPOSALB ❑ REGUEBT FOR AUFICATIONS ❑ SMALL WO B ROSTER 11. CONTRACT REVIEW INITIAL/DATE APPROVED ❑ CTBI ❑ RISK MANAGEMENT MLL ACO—�MRA—CTIII�XCSPT AMENDMENTS, CONTFACTOR SELECTION DOCUMENT! ❑ YI I. ve�S 11. CONTRACT SIGNATURE ROUTING INITIAL/OATE APPROVED E•6A11/ cwim mTMENT fl Qm MANAGER ❑ SIGN COPY BACK O ORIGINAT����P�+ ❑ ASSIGNED AG E ❑ PURCHASING: PLEASE CHARGE TO: COMMENTS WHITE - ORIOINAL RTAVR Wn.. -- CANARV - —RK i 3II—F PINK - —I OEFT. DOLOENROO - -NOW— .r..+ ... wry 1VBn Confidential SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT This Schedule A is made part of the Records Management and Service Agreement between Iron Mountain Records Management, Inc. and City of Federal Way. Effective Date: June 1, 2001 District Name: Seattle District Number: 1411 Customer Name: City of Federal Way Customer Number: 001045 STORAGE PRICING i Secure space for the storage of hard copy business records. $.20 per cubic foot per month Storage Minimum: $75.00 per month Storage charges will be billed monthly in advance. MANAGEMENT SERVICES PRICING 21 Services during normal business hours, Monday through Friday 8:00 a.m. to 5:00 p.m., excluding holidays. New Records —The receipt of additional customer records resulting in an increase to the customer storage balance (receiving and entry/accessions): $2.30 per cubic foot Retrievals or Refiles—The temporary retrieval of records from, or return to, storage: Standard—$3.10 per cubic foot Standard —$4.10 per file Emergency Visit (Rush)—$5.20 per cubic foot Emergency Visit (Rush)—$5.70 per file Destruction —The preparation, documentation, and physical destruction of records: $5.50 per cubic foot Permanent Withdrawal —The preparation, documentation, and permanent withdrawal of records: $4.60 per cubic foot $4.70 per file ORIGINAL Iron Mountain Records Management, Inc. Page 1 Confidential Miscellaneous Services: $45.00 per labor hour Individual List —The data entry of individual files within a carton. By Quote Data Entry—New/Change (includes deletion from system inventory). $.40 per carton Service Minimum—$5.00 per transaction. Management services will be billed monthly in arrears. Service activity volumes substantially exceeding customer norms may result in overtime charges with customer authorization. All other services, not specifically listed, will be charged at Iron Mountain's then current rates. TRANSPORTATION PRICING Delivery/Pickup Next Day $17.00 trip charge, $2.80 per cubic foot Call by 3:00 p.m. for delivery next day by 5:00 p.m. Half Day $27.00 trip charge, $2.80 per cubic foot Call by 11:00 a.m. for delivery same day by 5:00 p.m. Call by 3:00 p.m. for delivery next business day by noon. Rush $72.00 trip charge, $2.80 per cubic foot Delivery within 2 hours of request After Hours/WeekeniftMolidays $112.50 trip charge, $2.80 per cubic foot Delivery within 4 hours of request Transportation charges will be billed monthly in arrears. Iron Mountain Records Management, Inc. Page 2 Confidential ADDITIONAL SERVICES PRICING TERM Empty Cartons 1.2 cf cartons $2.25 Document Destruction (Shredding) Per Pound $0.25 All services provided after normal business hours or for extraordinary volume/service requirements will be charged at overtime rates. The term of the Agreement of which this Schedule A is a part will commence on the Effective Date indicated above and continue until the end of the month that is the 1 lth month anniversary. Unless written notice of non -renewal is delivered by either party to the other not less than sixty days prior to expiration date, the Agreement will automatically renew for additional successive one-year terms. Storage prices set forth above shall remain in effect for the first 12 months of this Agreement. Charges for all other services may be adjusted at any time upon 30 days written notice. Iron Mountain Records Management, Inc. Page 3 Ak IRON MOUNTAIN® The Leader in Re 0& Informadm Management April 30, 2001 113Y Chris Green City of Federal Way 33530 First Way S P O Box 9718 Federal Way, WA 98063 Dear Chris: Thank you for choosing Iron Mountain, the Leader in Records and Information Management, as your partner in records management. Our records indicate that your contract anniversary date is June 1, 2001. Iron Mountain reviews all client contracts on their anniversary date. This review, which has not always resulted in a price increase, ensures that our cost and revenue streams remain in touch with the current fiscal reality of operating in the Puget Sound area. Please find attached a revised Schedule A (rate schedule) which will go into effect on June 1, 2001. This schedule provides a description of the storage, management and transportation services of your records management program and the corresponding rates for each. In the event that our contract review disclosed that the initial term of your original contract had expired, you will find an Iron Mountain contract enclosed. Please review and sign the contract and return all copies to the address on the contract. A countersigned copy of the agreement will be returned to you for your files. Iron Mountain strives to provide an outstanding level of quality service at a most competitive rate. Please call Anne Robertson, Account Services Coordinator, at (425) 883-1271 x 508, or me directly if you have any questions about your revised rates or about additional services that Iron Mountain can provide for your records management program. I look forward to the continued partnership between our companies. Best Regards, W Shawn Edmonds General Manager (425) 883-1271 x 505 RECORDS MANAGEMENT DIVISION HEADQUARTERS 1000 CAMPUS DRIVE, COLLEGEVILLE, PA 19426 • TEL: (610) 831-2300 / (800) FASTFILE a FAX: (610) 831-2388 • IRONMOUNTAIN.COM 4?('-/S'4>(d-) Confidential SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT This Schedule A is made part of the Records Management and Service Agreement between Iron Mountain Records Management, Inc. and City of Federal Way. Effective Date: June 1, 2000 D 2 District Name: Seattle L� D District Number: 1411 �Ay Customer Name: City of Federal Way Customer Number: 1045 STORAGE PRICING Secure space for the storage of hard copy business records. $.20 per cubic foot per month Storage Minimum: $50.00 per month Storage charges will be billed monthly in advance. MANAGEMENT SERVICES PRICING Services during normal business hours, Monday through Friday 8:00 a.m. to 5:00 p.m., excluding holidays. New Records —The receipt of additional customer records resulting in an increase to the customer storage balance (receiving and entry/accessions): $1.50 per cubic foot Retrievals or Refiles—The temporary retrieval of records from, or return to, storage: Standard—$3.00 per cubic foot Standard—$3.50 per file Emergency Visit (Rush)—$3.50 per cubic foot Emergency Visit (Rush)—$4.00 per file Destruction —The preparation, documentation, and physical destruction of records: $4.00 per cubic foot plus retrieval Permanent Withdrawal —The preparation, documentation, and permanent withdrawal of records: $4.50 per cubic foot plus retrieval Iron Mountain Records Management, Inc. Page I Confidential Miscellaneous Services: $45.00 per labor hour Account Closing —The removal of all deposits upon termination of contract. $5.75 per cubic foot Service Minimum—$5.00 per transaction. Management services will be billed monthly in arrears. Service activity volumes substantially exceeding customer norms may result in overtime charges with customer authorization. All other services, not specifically listed, will be charged at Iron Mountain's then current rates. TRANSPORTATION PRICING Delivery/Pickup Next Day $16.00 trip charge, $1.35 per cubic foot Call by 3:00 p.m. for delivery next day by 5:00 p.m. Same Day $26.00 trip charge, $1.35 per cubic foot Call by 11:00 a.m. for delivery same day by 5:00 p.m. Emergency Visit (Rush) $49.00 trip charge, $1.35 per cubic foot Delivery within 2 hours of request After HaurslWeeken&Wolidays $76.00 trip charge, $1.35 per cubic foot Delivery within 4 hours of request Transportation charges will be billed monthly in arrears. COMPUTER AND REPORTING CHARGES Included in the customer's storage rate are the Monthly Supplemental Reports. All other reports (including special sorting and special file listings) are subject to the computer listing charge and/or initial setup, reporting or download fees. Computer maintenance (changes, destruction, removals) $.75 Special service individual listing, per line (quoted by job scope) upon request Iron Mountain Records Management, Inc. Page 2 Confidential On-line computer searching $.50 Regularly -scheduled hard copy records (each) $45.00 CD-ROM reporting Initial setup $500.00 Per download $175.00 Electronic file transfer Initial setup $25.00 Per download $25.00 Diskette download Initial setup $50.00 Per download $25.00 ADDITIONAL SERVICES PRICING TERM Faxing First page $1.00 Each additional page $.50 Photocopying First page $.50 Each additional page $.50 Labor Services Per labor hour $45.00 All services provided after normal business hours or for extraordinary volume/service requirements will be charged at overtime rates. The term of the Agreement of which this Schedule A is a part will commence on the Effective Date indicated above and continue until the end of the month that is the 1 lth month anniversary. Unless written notice of non -renewal is delivered by either party to the other not less than sixty days prior to expiration date, the Agreement will automatically renew for additional successive one-year terms. Storage prices set forth above shall remain in effect for the first 12 months of this Agreement. Charges for all other services may be adjusted at any time upon 30 days written notice. Iron Mountain Records Management, Inc. Page 3 IRON MOUNTAIN® The Worlds la w Record Mampmmt Company April 28, 2000 Chris Green City of Federal Way 33530 First Way S Federal Way, WA 98003 Dear Chris: MaY—��V�ID, 91 Thank you for choosing Iron Mountain, the Leader in Records and Information Management, as your records manager. We all operate in an increasingly competitive marketplace. Clearly, in such an environment, only those companies that are able to manage their businesses with maximum efficiency and cost effectiveness will thrive. To that end, Iron Mountain reviews its client's contracts on an annual basis. While this review has not always resulted in a price increase, it ensures that our cost and revenue streams remain in touch with the current fiscal reality of operating in the Puget Sound area. Please find attached a new Schedule A (rate Schedule) with adjusted storage and services rates. These rates will go into effect on June 1, 2000. This revised schedule also provides a description of the storage, management and transportation services of your records management program and the corresponding rates for each. In the event that our contract review disclosed that the initial term of your original contract had expired, you will also find an Iron Mountain contract enclosed. Please review and sign the contract and return all copies to the address below. A counter -signed copy of the agreement will be returned to you for your files. Iron Mountain strives to provide an outstanding level of quality service at a most competitive rate. Please call your Account Manager, Anne Robertson, at (425) 883-1271 x508, or me directly if you have any questions about your revised rates or about additional services that Iron Mountain can provide for your records management program. I look forward to the continued partnership bem=eer our cempzues. We hope you are enjoying all the new and exciting developments at Iron Mountain. We look forward to our continued partnership. Sincerely, Richard Melrose General Manager 8950 154TH AVENUE NORTHEAST, REDMOND, WA 98052 • TEL: (425) 883-1271 • FAX: (425) 883-1305 a WWW.IRONMOUNTAIN.COM 06/18/99 15:03 FAX 206 �% IRON INTERHATION, INC MOUNTAr'd® A/6_ �� ��2 �� C America's largest Records Management Company RECORDS MANAGEMENT AND SERVICE AGREEMENT Customer Billing Address (I( Different) Street Address Scree[ or Box No. _ 33530 First Way South City State Zip+4 city State tip+4 primary Contact and Title Billing Concoct Tetephon° 7dephone Fax 253-661-4070 253-661-4075 • •• • aNLY Customer Number txstrict Number 1045 829 Mailing Address or District Redmond, WA 98052 Iron Mountain (the "Company") hereby agrees to accept for storage and to service under its management system at Iron Mountain facilities such records material (deposits) as Customer requests. Customer agrees to pay the Company for storage and services according to the amounts and provisions specified in Schedule A (as amended from time to time); and Customer agrees that all services shall be provided subject to the terms and conditions below and on reverse hereof. VALUE, OF DEPOSITS. Customer declares, for the purpose of this Agreement, that the value of the deposits is $1.00 per carton, linear foot of open shelf files, container, disk pack or other deposit item. Customer acknowledges that it has declined to declare an excess valuation, for which an excess valuation fee would have been charged. Lumnw ION OP LIABILITY. The Company's liabilit.. if any, fur loss of or damage to part or all of the deposits shall be limited to $1.00 per carton. linear font of open shelf files, container, disk pack or other deposit item. Approved rig tg f9ria- I __ i f&cLlccuPae.. Londi K. Lindell, City Attorney Ctstomer —City of Fe eral Way IRON MO IN �� / Name Name «fin', !/vim �fV� Signature f G— �' Signature Tide —City Clerk Title 4e, Date 'June 9. 1229 Date (y 1—r $7 CONTRACT EFFECTIVE DATE June 1, 1999 m•fE-1110Nt O1WrAV ooFrUaAIE cANL-CUBfotln, mx.WMMOW:aaitM TW= a,as copm lass asu.1m PRISM abtraivn•arb.,a.r.,•.,,r�..., ��r SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT This Schedule A is made part of the Records Management and Service Agreement between Iron Mountain Records Management, Inc. and City of Federal Way. Effective Date: District Name: District Number: Customer Name: Customer Number: STORAGE June 1, 1999 Seattle 829 City of Federal Way 1045 Secure space for the storage of hard copy business records in Iron Mountain's Seattle metropolitan area facilities: Hard Copy Business Records: $.18 per cubic foot per month. Storage Minimum: $50.00 per month. Storage charges will be billed monthly in advance. MANAGEMENT SERVICES Services during normal business hours, Monday through Friday 8 a.m. to 5 p.m., excluding holidays. New Cartons: The receipt of additional customer records resulting in an increase to the customer storage balance: $1.00 per carton. Retrievals or Refiles: The temporary retrieval of records from, or return to, storage: Cartons 53.00 per carton Files S 1.75 per file Cartons (rush) S 10.00 per carton Files (rush) $10.00 per file Destruction: The preparation, documentation, and physical destruction of records: $3.00 per cubic foot plus retrieval. Permanent Removal: The preparation, documentation, and permanent withdrawal of records: $3.00 per cubic foot, plus retrieval. Miscellaneous Services: $22.50 per hour. Management services will be billed monthly in arrears. Iron Mountain 1 of 2 Cor fidential TRANSPORTATION Delivery: Next Dav Same Day Rush After HoursAVeekends/Holidays Pickup: Scheduled $13.00 for the first carton, $1.00 each additional carton. Call by 3 p.m. for delivery by 5 p.m. the next day $30.00 for the first carton, $1.00 each additional carton. Call by 11:00 am. for delivery by 5:00 p.m. $60.00 for the first carton, $1.00 each additional carton. Delivery within 2 hours of request. $70.00 for the first carton, $1.00 each additional carton. $13.00 for the first carton, $1.00 each additional carton. Scheduled within 48 hours of request. Transportation charges will be billed monthly in arrears. ANCILLARY SERVICES TERM All other services requested will be charged at Iron Mountain's then current rates. The term of the Agreement of which this Schedule A is a part will commence on the Effective Date indicated above and continue until the end of the month that is the I Ph month anniversary. Unless written notice of non -renewal is delivered by either party to the other not less than sixty days notice prior to expiration date, the Agreement will automatically renew for additional successive one-year terms. Prices set forth above shall remain in effect for the first 12 months of this Agreement. Thereafter, any price adjustments shall be made only after 30 days written notice. Iron Mountain 2 of 2 Confidential Update: [ESC] to St [DEL] to Cancel, [TAB] Next , adow Help: Enter changes into form [CTRL]-[w] I ---------------------------[ Recurring Invoices 1===== =====1 I Doc#: 2043556 Group: ms Year: 1999 I Inv#: IRON MTN Template: Y I Desc: MSC -RECORDS STORAGE SVC I I Vendor: 003211 IRON MOUNTAIN/SAFESITE INC I IFisc class: cy Start date: End Date: I Interval: Document class: Last copied: I====Type==Item code===Whse====Quantity==Unit======Unit Cost======Extension==l 01) (gds) ( ) ( ) ( 1.00) (blkt) ( 1.00) ( 1.00) Tax cd: Comm cd: 1099 box: 7 MSC -RECORDS STORAGE SVC I AS PER CONTRACT #AG96-156C I TERM: 6-1-99 THRU 5-31-2000 I APPROVER: CHRIS GREEN I I E 001-1200-044-514-30-452 100.000% 1.00 I I I I I I I I====[OPERATING RENTALS/LEASES]-------------- ----------------- (Total: 1.00)=1 IE = expenditure, B = balance -sheet, R = revenue, S = shortcut, C = copy I 1 Sess-1 10.1.10.3 1 18/8 U() CITY OF FEDERAL WAY LAW DEPARTMENT REQUEST FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP 7. ORIGINATING DEPT./Div.; , j 2. ORIGINATING STAFF PERSON: 4. TYPE OF DOCUMENT REQUESTED (CHECK ONE): ( ,1? EXT: 3. DATE REq. BY: �^' ❑ PROFESSIONAL SERVICES AGREEMENT ❑ SECURITY DOCUMENT Cl MAINTENANCE/LABOR AGREEMENT IE.a.. AGREEMENT A PERF/MAN B.N.; A..CNMCNT OF FUND. IN LIE. OF a ... I ❑ PUBLIC WORKS CONTRACT J, ❑ CONTRACTOR SELECTION DOCUMENT ❑ SMALL PUBLIC WORKS CONTRACT IC.p. 0.FB RFP, RFQI ILEER THAN $25,000) 3 CONTRACT AMEND ENT AG#: ❑ PURCHASE AGREEMENT ABEMENT r IMATERIA", SUPPUEE, EQUIP ... TI OTHER ❑ REAL ESTATE PURCHASE 6 LES AGREEMENT D 5. PROJECT NAME: / 7 5. NAME OF CONTRACTOR: ADDRESS: Vim. / `� //� �'//QQ'' `' ✓l-� PHONE ,��� ��� /� �� TYPE OF PERSON OR ENTITY (CHECK ONE): ❑ INDIVIDUAL ❑ 50LE PROPRIETORSHIP STATE: TAX ID#/B9#: ❑ PARTNERSHIP ❑ CORPORATION SIGNATURE NAME: TITLE: 7. SCOPE OF WORK: ATTACH EXHIBIT A - A COMPLETE AND DETAILED DESCRIPTION OF THE SERVICES OR SCOPE OF WORK, INCLUDING COMPLETION DATES / FOR EACH PHASE OF WORK AND LOCATION OF WORK. S. TERM: COMMENCEMENT DATE: `to7 / 9 COMPLETION DATE: 9. TOTAL COMPENSATION: (INCLUDES EXPENSES AND SALES TAX, IF ANY) Ur CAw.LATEO ON MDURLY l... GNARGE - ATTACH SCHEDULER OF EMPL.1... TITLES AND HOURLY RATES) REIMBURSABLE EXPENSES: ❑ YES Cl NO IF YES, MAXIMUM DOLLAR AMOUNT: $ 15 SALES TAX OWED? ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY 1 O. SELECTION PROCESS USED (CHECK ONE): Cl REQUEST FOR BIDS ❑ REQUEST FOR QUOTES ❑ ARCHITECT & ENGINEER LIST ❑ REQUEST FOR PROPOSALS ❑ REQUEST FOR QUALIFICATIONS ❑ SMALL WORKS ROSTER 1 1. CONTRACT REVIEW INITIAL/DATE APPROVED ❑ DIRECTOR ❑ LAW (ALL CONTRACTS) Cl RISK MANAGEMENT IALL CONTRACT. EXCEPT CONTRACTOR .ELECTION COC.MENT) ❑ PURCHASING 12. CONTRACT SIGNATURE ROUTING Cl LAW DEPARTMENT ❑ CITY MANAGER 4w�-`C`ITY CLERK ❑ SIGNED COPY BACK TO ORIGIN. ❑ ASSIGNED AS # ❑ PURCHASING: PLEASE CHARGE COMMED)TS // / Al2 5126)gq— kfd "4WA1 cj cis fQ �mlr INITIAL/DATE APPROVED 1 V^y\ WHITE - ORICINAL RTAT. W.- ... TIRACT CANARY - CLERK TO -All LAW DEPT. GOLDENRGO 3.1-All- -El LD... (REY 6I9Ol IRON MOUNTAIr t® America's Largest Records Management Company RECORDS MANAGEMENT AND SERVICE AGREEMENT Customer Billing Address (If Different) Scree[ Address Street or Box No. 33530 First Way South City State Zip +4 City State Zip +4 WAU r Primary Contact and Title Billing Contact Telephone Fax Telephone Fax 253-661-4070 253-661-4075 FOR IRON Customer Number District Number 1045 829 Mailing Address of District Redmond, WA 98052 Iron Mountain (the "Company") hereby agrees to accept for storage and to service under its management system at Iron Mountain facilities such records material (deposits) as Customer requests. Customer agrees to pay the Company for storage and services according to the amounts and provisions specified in Schedule A (as amended from time to time); and Customer agrees that all services shall be provided subject to the terms and conditions below and on reverse hereof. VALUE OF DEPOSITS. Customer declares, for the purpose of this Agreement, that the value of the deposits is $1.00 per carton, linear foot of open shelf files, container, disk pack or other deposit item. Customer acknowledges that it has declined to declare an excess valuation, for which an excess valuation fee would have been charged. LIMITATION OF LIABILITY. The Company's liability, if any, for loss of or damage to part or all of the deposits shall be limited to $1.00 per carton, linear foot of open shelf files, container, disk pack or other deposit item. Approved as to form, u,t- 44cce& Londi K. Lindell, City Attorney Customer City of Fe eral Way IRON MOUNTAIN Name �; ry r.l P Name Signature ` 'G4—Signature Title City Clerk Title Date ' June 9. 1999 Date CONTRACT EFFECTIVE DATE June 1, 1999 WHITE IRON MOUNTAIN CORPORATE CANARY CUSTOMER PINK -IRON MOUNTAIN DISTRICT NT PRISM IM23 COPVRIGHT1999 REV M9 P.o(mimal [emrAbin(orma(icn,trvlm MnurasR FO.me.ly A(x[ IRON MOT-NTAIN STANDARD'' TERMS%AND CFr XTTIONS ' (Based upon Terms and Conditions , oved and Promulgated by the Association of Commi-ccords Centers, hic., March 1986) 1. Storage and Service Charges - All charges for storage and service under this Agreement shall be as specified in Schedule A attached hereto. Such charges shall remain fixed for the term of this Agreement (excluding renewals) unless otherwise provided in Schadtole A. 2. Term - The term of this Agreement shall commence on the date of Customer's signature or, if late', the Effective Date set forth on Schedule A. Unless otherwise provided in Schedule A, the taro will continue for one year, with automatic renewals for additional successive one-year icons, unless written notice of non -renewal is delivered by either party to the other not less than thirty days prior to the expiration date. During the term Customer will store with the Company not less than 90 percent of the initial transfer balance of the stored materials, net of restrictions undertaken in the normal course of business. 3. Acres.,; Procedures; Force Majoh re; Confidentiality A. Deposited material and information contained in said material may be delivered pursuant to direction of Customer's ageut(s) identified in the Company's standard authorization forms. Authority granted to any person on the Compmry's standard authorization forms shall constitute Customer's representation that the identified persons have full authority to orderany service for m removal of Customer's malLLrial, and ill deliver and receive such material. Such orders miry be given in person, by telephone or in writing, B. Customer shall comply with the Company's reasonable operational requirements, as modified from time to time, regarding containers, delivery volumes, security, access and similar matters, Customer acknowledges that extraordinary volume nr service rcquesle. including pcimatrent removals, may require the Company to incur additional costs, which Cust at the Company's Overtime rates, provided that the Company shall have ad,-iae,l the Customer in alvancc. omer will pay C. The Company shall not be liable for delay or inability to perform caused by xct' of Clod, governmental actions, labor unrest, nuts, unusual trams delays or other causes beyond its control. D. The Company may comply with any subpoena or similar order related to the stored materials, provided that the Company notifies Customer promptly upon receipt thereof, unless such notice Is prohibited by law. Customer shall pay Company's ica unable charges for such compliance B"Confidential Information' means any information, I,, inionn ro,aard to tit n odium on which such information may be recorded, whether written, visual, audio, graphic, computerized or odoca 11,c) concerning or relating to tile• roofers. business a nl I f L : ol'C'v miner Unless such Cool dential Information was previously known to the Company free of any obligation to keep it confidential is subsefusmtly made public by the C u.mamr - by i thin) party having a legal right to make such disclosure, or was known tg the Company prior to receipt of'same from the Customer n shall be held in confidence by the Cumpany and shall be used only for the purposes provided for in this Agreement The Company sball the sari degree ideal to safeguard the ConfidenhatlMolmgg- of cuatmna as it uhleNS to Safeguard its own Confidential Information. it #S' - N• a Liability & Limitation of Damages The Compact sl I I'ln h liable t r a loss oft. - damage no stored natenat how er caused, unless xmh loss or damage resulted from the failure by the Company toe by oil such care m regard therm ce u e r ',tool a rid person we uld exercise under like circumstances, the Company is not to for loss or damage which could not have been aaoidcd by die exercise of ach care If I mill tile mnaunt I tileCompan ' image is finned, as provided on the front page hereof. Deposited materials are not insured by the Company against loss or damage however caused Ca t r ma r r Fps'¢ Ihr r gh lhorci insurers for any amount, inch d c announis in excess of the limitation of liability. Customer shall cause. its Insurers of stored material to a Of 'a hrngan a ago nzt the C o rip m. In no exert shall the Company be liable for any wnscqucntial or incidental damages 5. Notice or( hain, and Filing of Suit A. C hurris by Customer must be pro s ntc t in ,riling al !he C'onipainthia s ro,soaiblc time and in n. •rent longer than 60 days after delivery or rem. of the stored material to Customer of 60 days ificr Cu: tome, is notified by Ilse Compan 0a I,loss-'Lama_.. t do truclon to pen ei all of rho stored matenul has "cured, whichever time is shorter. B. No action may be maintained by Customer Or oth -i a : the C ........ too If,,,].,III" o d ciru ton ofstored materialunless timely -ollon clanno has beer ilea as provided in ]'I,.ra eph (A) of this section, and m unless such action s con e aced either c iali a rill, ntu ohs aficr tp fit, date oC delivery or ream an by the Company or (nil the date Customer ustoer is notified tbut loss, damage or destruction to pan or all of stored Into ,,l has e,crn,a. a bi:hut ,rime is'l I'r. C. When stored material has been lost damn d or do it x cimcl has not been dicho r d retained to Customer, -coca thereof may be given by mailing a called letter ,, Customer. In the ""It notice of Ions, damage or d coi l ' a . _ , a I. c,rf. ed tutu. I , .. a, Ion , fro a f2 r presemuCon of a claim ,rid commencement of gdion or suit begins on the date of mailing of such 1 ce b the Company. *and bill customer a reasonable fee for re —delivery Payment Payment terms are net, that} d a s. 11 Customer lads to 11a, :he sil,nip,,of th • Company for a period of forty-five days after iterate ofthe invoice, the Company Inn%, after giving tell bus nos day, notice by cemfi d null. It 11, -nlo I,I) red II r Ili. aura i nu " A io Customer at its address hereiii,tbr (b) refuse access to stored Inalerial Cusmnier shall be liable f> the late charges al the rate of 15%perannant. c ma unded ... ... this, and all expenses -incurredin collecting charges which are in arrears, including mane n big atto.eysfees. If a Ciir ns r : consistently delinquent (dcfinc 1 as Itemn in, ,,nilao Ifalo 3 It roar,'vexces in a 12-nisnth period) anti or upon [hc ex imtlon tar te.ainalien of obis A cc Co rp ins rosy require payment by certWed check pr -r I, d,'nn I: e ,d natcr ale. Jls.(rwt Pc P P gr Inau. the Fla+»nxreia4foda�aixie)Iiu[4ex�Iw�wale+rheetthe>rin.•J-ace-roc. ,,.:-Js:. J...LLa...>✓.� Lv:wymC ac7W.at4ip ..••.Lto-auwdnuwmeaby..tWJuutams ems-tfim.,-�f:mminemsterie-in<,+rifich+nniFadhcesceFhs{'artermerbsm.Ir-rtaern Nothing lchn shall 'lode rhea. In the event do ( r p. Ike I t ti r Ill r t t Sect n n shall have no liabilit W Cusomer or an o n Jaimin Nothing herein shall preclude the Company from put tan_ other reined cs Union, i,co by swine or othenc ec. Y Y g by or om'Ongh customer otiosity Destruction of Data - Customer releases the Co.panv from all liability by reason of the destruction of stored material pursuant to Customer's written direction. 8. Notices - Am' notice made pursuant to this Av cement nvc be g,, cn or made in w,i i ing at the addm,,cs set out on the front side hereof unfit writen notice Of a change of address has been received Notices m Company shall be sent to the aneanio; ofis C.... .I Mau"", 9. Ownership Warranty - Customer warrants that it is the oener or leed cuswdi:m of the stored Inaterod and has full authority 10 stare said material and direct Its disposition in accordance with the terns of this Agreement. 10. Indemnilici tin, - Customer agrees to fully indemnify and hold harmless the Compan' and its employees and agents for any liability. cost or expense (including litigation expenses and reasonable atuarri fees) arising out of tile Coat , n - p '. tan C i n r s staredins[ vials. Cnslumer's breach of any tenor pnsisions of fate Agreement, or [he Rsmpanx's rclafon+with Customer or third p:rnies purxwto this1 ,-u tuv- kitties,auxdsuLly h [h nzgligence or,ti fitful misconduct of the Comm pany. - IL No Hazardous Substances or Conditions C -tnnau 1:1 Tllll. at o nc jna,with tin (' mpvty nianand considered to be highly Flammable, explosive, toxic. or olherool ran •roux or unsafe to store or handle or any material which Is m a d- r an led cal or one Is x it regulanou r latine to the environment or hazardous materials All Custom r s pnnrises where the Company s employees perform services or make d h, _, ,, atvhaler _hull be face 1 II : zurdons substances and an other hazardous or dangerous conditions. 12. Nisadaracat rim Assignment - This Agree m nt binds th h r - woo a, and ass: cuts of 1110 ce ir s fs' parties and cannot be change by Cu ia. m r (other than to an affilim witch shall a : u a ih^ shlig. - P P d frilly This Agreement nwy not ro assigned b, roc: ¢tan uastrumcnp without date written comcnt of IhetatWq which hall snuf be a areasonabia a'ilhhJd or delayed, 13. Definitions parties A. Reference to the Company shall mean Iron )lcunlain R,,rd, tia.... nt Inc II ('onap:un Idavi Ord mi Schedule .A. B. Reference to "stored depoi d po' a cost I ;lad II a ntz 111111,1, It al ...nalan,l tIr,,I by he C' rip. r v fir Cu stomcr Ail such deposited mactial dchi crcd by Customer to the Company for an,ace ha rig Ill' ru A icon tar el:. l be ouhl"I Io th, ....... I111 ,onrfl:r s h,mrt. Copyright lo99.list] bdwnuuc Varian 1 an SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT This Schedule A is made part of the Records Management and Service Agreement between Iron Mountain Records Management, Inc. and City of Federal Way. Effective Date: District Name: District Number: Customer Name: Customer Number: STORAGE June 1, 1999 Seattle 829 City of Federal Way 1045 Secure space for the storage of hard copy business records in Iron Mountain's Seattle metropolitan area facilities: Hard Copy Business Records: 5.18 per cubic foot per month. Storage Minimum: $50.00 per month. Storage charges will be billed monthly in advance. MANAGEMENT SERVICES Services during normal business hours, Monday through Friday 8 a.m. to 5 p.m., excluding holidays. New Cartons: The receipt of additional customer records resulting in an increase to the customer storage balance: S 1.00 per carton. Retrievals or Refiles: The temporary retrieval of records from, or return to, storage: Cartons S2.00 per carton Files S1.75 per file Cartons (rush) S 10.00 per carton Files (rush) S 10.00 per file Destruction: The preparation, documentation, and physical destruction of records: 53.00 per cubic foot plus retrieval. Permanent Removal: The preparation, documentation, and permanent withdrawal of records: 53.00 per cubic foot, plus retrieval. Miscellaneous Services: $22.50 per hour. Management services will be billed monthly in arrears. Iron Mountain I of Confidential TRANSPORTATION Delivery: Next Day Same Day Rush After Hours/Weekends/Holidays Pickup: Scheduled $13.00 for the first carton, $1.00 each additional carton. Call by 3 p.m. for delivery by 5 pm. the next day $30.00 for the first carton, $1.00 each additional carton. Call by 11:00 am. for delivery by 5:00 p.m. $60.00 for the first carton, $1.00 each additional carton. Delivery within 2 hours of request $70.00 for the fast carton, $1.00 each additional carton. $13.00 for the first carton, $1.00 each additional carton. Scheduled within 48 hours of request Transportation charges will be billed monthly in arrears. ANCILLARY SERVICES TERM All other services requested will be charged at Iron Mountain's then current rates. The term of the Agreement of which this Schedule A is a part will commence on the Effective Date indicated above and continue until the end of the month that is the 11°i month anniversary. Unless written notice of non -renewal is delivered by either parry to the other not less than sixty days notice prior to expiration date, the Agreement will automatically renew for additional successive one-year terms. Prices set forth above shall remain in effect for the first 12 months of this Agreement Thereafter, any price adjustments shall be made only after 30 days written notice. Iron Mountain 2 of 2 Confidential IRON MOUNTAIN 8950 154TH AVENUE, N.E. REDMOND, WASHINOTON 98052 TELEPHONE: 425 883.1271 FAX: 425 883-1305 . IRON MOUNTAIN Amencas Largest Records Management Company May 7, 1999 Chris Green City of Federal Way 33530 First Way S. Federal Way, WA 98003-6210 Dear Chris: M Ar 1 1 C°r,o� eRKs nF999 iqt wVAY Enclosed with this letter are the renewal Records Management and Service Agreement and Schedule A for the City of Federal Way. Please review these documents and call me with any questions or concerns you may have. My direct line is (425) 861-1508. Please sign and return all three copies. For your convenience, an addressed return envelope has been provided. Upon receipt of the Iron Mountain contract it will be countersigned, then your copy will be returned to you for your records. We will continue to work hard to deliver the best value in the records management industry, and we look forward to our continued partnership. Sincerely, Anne Robertson Account Services Coordinator IRON MOUNTAIN 8950 154TH AVENUE, N.E. REDMOND, WASHINGTON 98052 TELEPHONE: 425 883-1271 FAX:425 881-1305 IRON MOUNTAIN ° Amends Largest Records Management Company May 7, 1999 Chris Green City of Federal Way 33530 First Way S. Federal Way, WA 98003-6210 Dear Chris: Ay c�I VF�7 Cn 1 1 1999 GTyCr ERkS�F� „rAL t�HY Enclosed with this letter are the renewal Records Management and Service Agreement and Schedule A for the City of Federal Way. Please review these documents and call me with any questions or concerns you may have. My direct line is (425) 861-1508. Please sign and return all three copies. For your convenience, an addressed return envelope has been provided. Upon receipt of the Iron Mountain contract it will be countersigned, then your copy will be returned to you for your records. We will continue to work hard to deliver the best value in the records management industry, and we look forward to our continued partnership. Sincerely, ;WN(Z� Anne Robertson Account Services Coordinator p • 'j: - IRON MOUNTA • America§ largest Records Management Company RECORDS MANAGEMENT AND SERVICE AGREEMENT Customer Billing Address (If Different) CITY Ot' FLCt:RAL WIY Street Address Street or Box No. 33530 1st vAY SOUTF City L -� State Zip + 4 City State Zip + 4 WA 98033 Primary Contact and Title Billing Contact Nk, LOB EAFL? Telephone Fax Telephone Fax -tdvl - yp�5 Customer Number Facility 1045 44_ 0l-a�t10 Iron Mountain (the "Company") hereby agrees to accept for storage and to service under its management system at Iron Mountain facilities such records material (deposits) as Customer requests. Customer agrees to pay the Company for storage and services according to the amounts and provisions specified in Schedule A (as amended from time to time); and Customer agrees that all services shall be provided subject to the terms and conditions beld9%ff e*ftr*h@1*P c mrrn 11 d �* VALVE OF DEPOSITS. Customer declares that the value of the deposits is $1.00 per carton, r other deposit item. Customer valuation fee would have been charged. rr3y3it6** LUAITATION OF LIABILITY. The Company's liability, if any, for loss of or damage to part or all of the deposits shall be limited to $1.00 per carton, linear foot of open shelf files, container, disk pack or other deposit item. _1 ! `,k�li K. Liny3eu, City Attcr ea Customer IRON MO Name 1 f �'.r Name r Signature Signature g Title Title �nrr� /=Gf'ti'i- Date 7 Date CONTRACT EFFECTIVE DATE WHITE IRON MOUNTAIN CORPORATE CANARY - CUSTOMER COPY PINK - IRON MOUNTAIN DISTRICT �TPRISM Vmhu✓salFRm%bin(wmdknSmecM ACRt Fa'rrtAyACFC SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT FOR CITY OF FEDERAL WAY Prices are effective from: 06-01-98 STORAGE Secure space for the storage of hard copy business records in Iron Mountain's Seattle metropolitan area facilities: Hard Copy Business Records: $0.17 per cubic foot per month MANAGEMENT SERVICES Services during normal business hours, Monday through Friday 8 a.m. to 5 p.m., excluding holidays. Initial Transfer: The pickup, transport and receipt of customer records establishing the initial storage balance: $— per cubic foot. Applies to the initial transfer volume of — cubic feet transferred within — months of the Effective Date. New Cartons: The receipt of additional customer records resulting in an increase to the customer storage balance: $1.00 per cubic foot. Retrievals or Refiles: The temporary retrieval of records from, or return to, storage: Cartons $2.00 per carton Files $1.75 per file Cartons (rush) $10.00 per carton Files (rush) $10.00 per file Destruction or Permanent Removal: The preparation, documentation, and physical destruction of records, or permanent withdrawal of records: $3.00 per cubic foot plus retrieval. Management services will be billed monthly in arrears TRANSPORTATION The pickup and/or delivery of City of Federal Way's records. Delivery: Next Dav Half day Rush $13.00 for the fast carton, $1.00 each additional carton. Call by 3 p.m. for delivery by 5 p.m. the next day. $30.00 for the first carton, $1.00 each additional carton. Call by 11 a.m. for delivery by 5 p.m. $60.00 for the first carton, $1.00 each additional carton. Delivery within 2 hours of request. After Hours/Weekends/Holiday $70.00 for the first carton, $1.00 each additional carton. Transportation charges will be billed monthly in arrears. ANCILLARY SERVICES All other services requested will be charged at Iron Mountain's then current rates. An hourly service rate of $22.50 person hour will be charged for special projects during normal business hours. Service activity volumes substantially exceeding City of Federal Way's norms may result in overtime charges with City of Federal Way's authorization. TERM The term of the Agreement, of which this Schedule A is a part, will commence on the Effective Date indicated above and continue for 1 year. Unless written notice of non -renewal is delivered by either party to the other not less than thirty days notice prior to expiration date, the Agreement will automatically renew for additional successive one-year terms. Prices set forth above shall remain in effect for the initial term of the Agreement. Thereafter, upon thirty days notice, effective on any anniversary date, storages prices may be adjusted by Iron Mountain by a percentage not less than the percentage change in the Consumer Price Index during the preceeding twelve months, rounded to the nearest full cent. IRON MOUNTAIN STANDARD OPERATING PROCEDURES (SUBJECT TO CHANGE WITHOUT NOTICE) Normal Business Hours: Monday through Friday, 8:00a.m. to 5:00 p.m. Order Cutoff Times for Zones 1 & 2: Orders received by 11:00 a.m. each business day will be delivered by 5:00 p.m. the same day. Orders received by 3:00 p.m. each business day will be delivered by 12:00 noon the following business day. Orders received after 3:00 p.m. each business day will be delivered by 5:00 p.m. the following business day. Order Cutoff Times for Zone 3: Orders received by 3:00 p.m. each business day will be delivered by 5:00 p.m. the following business day. Order Limitations: Orders over 40 items may not be processed within the standard cutoff times, but will be delivered within a reasonable amount of time. If an entire order cannot be processed within the cutoff times a partial order will be delivered with the remaining balance arriving on later delivery periods. Redmond: Priority Deliveries: (Rush deliveries during normal business hours Monday through Friday 8:00 a.m. to 5:00 p.m.) Zone 1: Areas in the following zip code locations - 45 minutes from call in: 98004, 98005, 98006, 98007, 98008,98011,98033,98034,98052,98072,98073. Zone 2: Areas in the following zip code locations - 2 hours from call in: 98101, 98102, 98103, 98104, 98105, 98106,98107,98111,98115,98117,98118,98119,98126,98136,98199. Zone 3: Areas other then the above listed zip codes - No Guarantee Available. (Guaranteed Priority Deliveries are limited to a maximum of 5 items) Kent: Priority Deliveries: (Rush deliveries during normal business hours Monday through Friday 8:00 a.m. to 5:00 p.m.) Zone 1: Areas in the following zip code locations - 45 minutes from call in: 98001, 98002, 98003, 98023, 98031, 98032,98035,98042,98055,98056,98057,98058,98059,98063,98064,98092. Zone 2: Areas in the following zip code locations - 1 hour and 15 minutes from call in: 98004, 98005, 98104, 98105,98116,98133,98154,98164,98198. Zone 3: Areas in the following zip code locations - 2 hours from call in: 98004, 98005, 98006, 98007, 98008, 98009,98015,98033,98034,98052,98053,98073,98083,98101,98104,98105,98109,98111,98114, 98116,98124,98133,98154,98164,98166,98198,98371,98372,98373,98374,98401,98402,98407, 98409,98413,98415,98418,98433,98438,98439,98442,98445. Zone 4: Areas other then the above listed zip codes - No Guarantee Available. (Guaranteed Priority Deliveries are limited to a maximum of 5 items) Downtown Seattle: Priority Deliveries: (Rush deliveries during normal business hours Monday through Friday 8:00 a.m. to 5:00 p.m.) Zone 1: Areas in the following zip code locations - 45 minutes from call in: 98101, 98102, 98104, 98109, 98112, 98121,98122,98124,98134,98144,98154,98174. Zone 2: Areas in the following zip code locations - 2 hours from call in: 98103, 98105, 98106, 98107, 98111, 98115,98117,98118,98119,98126,98136,98199. Zone 3: Areas other then the above listed zip codes - No Guarantee Available. (Guaranteed Priority Deliveries are limited to a maximum of 5 items) STANDARD OPERATING PROCEDURES (continued) General Information Handling fees apply to all items delivered, used in viewing rooms, delivered by phone, fax, or mail, destruction items, and items permanently withdrawn. 11 Unless authorized in advance, all incoming boxes must have bar code labels affixed according to procedures explained in the Instruction Manual. All incoming new boxes must be accompanied by an Inventory Listing form, Record Manager Transmittal form, Box Transmittal form or Customer generated form (form used depends on the data entry requirements for your company). All incoming re -file boxes, and re -file files must be accompanied by a Box Transmittal form, Record Manager Transmittal form or Customer generated form. All interfile riles must have an Interfile Post -It note attached or information identifying what container bar code number the file should be interfiled into. All orders and deliveries will follow procedures explained in your Instruction Manual. Orders will not be accepted without a valid authorization code number/name. All regularly scheduled deliveries/pick-ups are not to exceed 15 minutes servicing time per stop (the 15 minutes begins when the driver reached the actual delivery/pick-up point) without incurring the servicing surcharge billed in quarter hour increments. Emergency Deliveries: (Deliveries required before/after normal business hours, weekends and holidays). Call 425-883-6374 and you will hear the following voice mail box message. You have reached Iron Mountain's emergency after-hours voice mail box. If this is an emergency, please press 0 and an operator will help you. If this is not an emergency, please leave your message after the beep and we will get back to you on the next business day. Thank you. Holidays Observed: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and the Day after, Christmas Eve, Christmas Day. (Should any of the above listed holidays fall on Saturday or Sunday, we reserve the right to observe Friday or Monday). IRON MOUNTAIN 8950 154TH AVENUE, N.E. REDMOND, WASHINGTON 98052 TELEPHONE: 425 883-1271 FAX: 425 883-1305 IRON MOUNTAIN America's largest Records Management Company l D Ida he q(, - 1s�(�G) ReCEl vEO ci ©eI2 , i ciryot�,tF;��� �Il^_F'ntFrC'� a J&LCL Q� - d�oa Gj 1" 5 - Slo /— /521. SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT FOR CITY OF FEDERAL WAY Prices are effective from: 07-01-98 STORAGE Secure space for the storage of hard copy business records in Iron Mountain's Seattle metropolitan area facilities: Hard Copy Business Records: $0.17 per cubic foot per month MANAGEMENT SERVICES Services during normal business hours, Monday through Friday 8 a.m. to 5 p.m, excluding holidays. Initial Transfer: The pickup, transport and receipt of customer records establishing the initial storage balance: $— per cubic foot. Applies to the initial transfer volume of — cubic feet transferred within — months of the Effective Date. New Cartons: The receipt of additional customer records resulting in an increase to the customer storage balance: $1.00 per cubic foot. Retrievals or Re£iles: The temporary retrieval of records from, or return to, storage: Cartons $2.00 per carton Files $1.75 per file Cartons (rush) $10.00 per carton Files (rush) $10.00 per file Destruction or Permanent Removal: The preparation, documentation, and physical destruction of records, or Permanent withdrawal of records: $3.00 per cubic foot plus retrieval. Management services will be billed monthly in arrears. TRANSPORTATION The pickup and/or delivery of City of Federal Way's records. Delivery: Next Dav Half day Rush $13.00 for the first carton, $1.00 each additional carton. Call by 3 p.m. for delivery by 5 p.m. the next day. $30.00 for the first carton, $1.00 each additional carton. Call by 11 a.m. for delivery by 5 p.m. $60.00 for the fast carton, $1.00 each additional carton. Delivery within 2 hours of request. After Hours/Weekends/Holidays $70.00 for the first carton, $1.00 each additional carton. Transportation charges will be billed monthly in arrears. ANCILLARY SERVICES All other services requested will be charged at Iron Mountain's then current rates. An hourly service rate of $22.50 person hour will be charged for special projects during normal business hours. Service activity volumes substantially exceeding City of Federal Way's norms may result in overtime charges with City of Federal Way's authorization. 1ff-IT'i The term of the Agreement, of which this Schedule A is a part, will commence on the Effective Date indicated above and continue for 1 year. Unless written notice of non -renewal is delivered by either party to the other not less than thirty days notice prior to expiration date, the Agreement will automatically renew for additional successive one-year terms. Prices set forth above shall remain in effect for the initial term of the Agreement. Thereafter, upon thirty days notice, effective on any anniversary date, storages prices may be adjusted by Iron Mountain by a percentage not less than the percentage change in the Consumer Price Index during the preceeding twelve months, rounded to the nearest full cent. IRON MOUNTAIN 6528 SOUTH 216TH STREET KENT, WASHINGTON 98032 TELEPHONE: 206 872-8888 FAX: 206 872-4957 IRON MOUNTAIN A.ed Large t Rerords Management Company May 28, 1998 Mr. Bob Baker City of Federal Way 33530 First Way South Federal Way, Washington, 98003 Dear Mr. Baker, RECEIVED JUN 0 2,1998 CITY CITY OFLERKS FEDERAL WAY As America's largest records management company, Iron Mountain takes great pride in meeting the diverse needs of our customers. We call it Customerfirst, a way of doing business that transcends the typical customer service philosophy and drives our day-to-day operations. Because we invest in our company and its future, Iron Mountain has enjoyed unprecedented growth over the last several years. With this growth, we are able to draw upon greater resources in order to provide our customers with even better customer service and more comprehensive service offerings. We have invested more than $12.5 million in SafeKeeperTm, our proprietary inventory management system, adding more billing options, enhanced transportation scheduling, upgrades to SafeKeeper PLUS products and heightened inventory control. We have expanded the number of records centers across the country to more than 166 in 52 markets, investing in our record center employees through expanded training programs, increased customer service staff, and upgrades to our facilities. We will continue to invest in the company to ensure superior value for our customers. As you know, we review contracts on an annual basis, which has not always resulted in a price increase. Since it has been one year since an adjustment was made to your rates, please find enclosed a new "Schedule A" with adjusted rates. This revised schedule provides a description of the storage, management and transportation services of your records management program and the corresponding rates for each. This increase is appropriate given the investments we have made in our facilities, the escalating costs of doing business and the amount of time since your last contractual review. Please call your account manager if you have any questions about your Schedule A, or about additional services Iron Mountain can offer your records management program. We look forward to our continued partnership. Sincerely, I Brad Bramigl. Operations Manager Enclosure D T DATE OUT: TO: CITY OF FkDERAL WAY LAW DEPARTMENT E FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP 1. ORIGINATING DEPT./DIV.: 2. ORIGINATING STAFF PERSON: EXT: 3. DATE REQ. BY: I 4. TYPE OF DOCUMENT REQUESTED (CHECK ONE): p_-ROFEBBIONAL SERVICES AGREEMENT ❑ SECURITY DOCUMENT /❑ MAINTENANCE/LABOR AGREEMENT (E.G., AGREEMENT 6 Pqr/MAW SONDI ASSIGNMENT Or FUNDS IN LIEU of SON., Cl PUBLIC WORKS CONTRACT ❑ CONTRACTOR SELECTION DOCUMENT ❑ SMALL PUBLIC WORKS CONTRACT { - le.o. RFD. RFP, RFQI (LESS THAN *..000) CONTRACT j ICl AMENDMENT AG#z l/F_ ❑ PURCHASE AGREEMENT ❑ EASEMENT (MATERIALS, SUPPLIER. EOUPMENT) ❑ OTHER ❑ REAL ESTATE PURCH 6 SALES ApREEME T 5. PROJECT NAME:�'"�-� S. NAME OF CONTRACTOR: (/Y-. ADDRESS: G `�-"� _ PHONE: O S TYPE OF PERSON OR ENTITY (CHECK ONE): ❑ INDIVIDUAL `❑'SOLE PROPRIETORSHIP STATE: TAX ID#/SS#: Cl PARTNERSHIP PARTNERSHIP /CORPORATION SIGNATURE NAME: ( TITLE: 7. SCOPE OF WORK: ATTACH EXHIBIT A - A COMPLETE AND DETAILED DESCRIPTION OF THE SERVICES OR SCOPE OF WORK, INCLUDING COMPLETION DAT�E(Si FOR EACH OF WORK AND LOCATION OF WORK^ S. RPHASE '/—/�1 (/ v�,�1 TERM: COMMENCEMENT DATE: v /�_ 1 V COMPLETION DATE: b-2-- 1 1 9. TOTAL COMPENSATION: $ (INCLUDES EXPENSES AND SALES TAX, IF ANY) (Ir CALCULATED ON HOURLY LAeoR CHARGE - ATTACH CMEDU Or CMPLDTEE. TITLE. AND HOURLY RATES) REIMBURSABLE EXPENSES: ❑ YES NO IF YES, MAXIMUM DOLLAR AMOUNT: IS SALES TAX OWED? ❑ YES NO IF YES, PAID BY: ❑ CONTRACTOR ❑ CITY 1 O. SELECTION PROCESS USED (CHECK ONE): ❑ REQUEST FOR BIDS ❑ REQUEST FOR QUOTES ❑ ARCHITECT G ENGINEER LIST ❑ REQUEST FOR PROPOSALS ❑ REQUEST FOR QUALIFICATIONS ❑ SMALL WORKS ROSTER 1 1. CONTRACT REVIEW INITIAL/DATE APPROVED ❑ DIRECTOR q LAW (ALL CONTRACTS) I �[Y-` ❑ RISK MANAGEMENT (ALL CONTRACT. EXCEPT AMENDMENT.. CONTRACTOR .ELECTION DOCUMENT) ❑ PURCHASING 12. C��ONTRACT SIGNATURE ROUTING INITIAL/DATE APPROVED �O[IILQ 1�17 TR LAW DEPARTMENT T t— CITY MANAGER �D• "' ❑ CITY CLERK W. ❑ SIGNED COPY BA C T ORI IN TIN ❑ ASSIGNED AS # C❑ ❑ PURCHASING: PLEASE CHARGE TO: MENTS 11TE - DRICINAL eTAY8 WITH CONTRACT CANARY CLERK TO 9TAlr PINK LAW DCPT. GOLD ORIDINATING eiarr ENROO - 1O192 )Rev 61951 12/29/97 RON 10:49 FAX 2536614075 rtr...,r coa.....,I W-- --- Lgj UU1 sas TX REPORT sas is:sect:isaaisaassasss TRANSMISSION OK TX/RX NO 4681 CONNECTION TEL 92538724957 CONNECTION ID ST. TIME 12/29 10:48 USAGE T 00'45 PGS. I RESULT OK FIRST ANW9D MNT to Prafeasional 5ervkei AiI nerheat with MON MOUNTAWAAFurm WC. flVd SAFE= This First Amendment ("Ameedment") is deed efrictive tltis lot day of June, 1997. and is entered into by and batweea The City of Federal Way, a Washington mnnlcipal corporation ("City"), and IRON MOUNTA1N/$ UESITE, INCORPORATED. ("Contractor"). A. The City and COAT1114W entered into a professional SWAMI Agreement dated effective MAY 221226. whereby Contractor agroad to accept for service and storage under its management system at its Kent, Washington, location such record meteriais as the City afFedit Way rNugus, subject to alithe temtt and conditions agreed upon under AG 9&ls6, ("Agreement 8. Section 14, bfiWitZAtian of the Agrea mment provided that the Agroan&nt may only be amended by written agreement signed by the parties. C. The parties desire to amend the Aaeantent to extend the term of the Agreement for a period of not less than twelve (12) additional n=tbs until June 1, 199S. NOW. Tf} MWORL, the parties agree to the following terms Bred conditions: L T=. The Agreement shall be amended to extend the tern of the Agreement until dual -I . 2. Full EMvrw 10d sffa... All other terms end conditions of the Agreement not modl&ed by this Amendment shall remain in fun force and CECCL DAM she effective date set fonh above. MY OF FEDERAL WAY MON MOUNTAI'N/SAtrESM. INC. FIRST AMENDMENT to Professional Services Agreement with IRON MOUNTAIN/SAFESITE, INC. flk/a SAFESITE JU1 15 1997 This First Amendment ("Amendment") is dated effective this 1st day of June, 1997, and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and IRON MODUNTAIN/SAFESITE, INCORPORATED. ("Contractor"). A. The City and Contractor entered into a Professional Services Agreement dated effective May 29 1996- whereby Contractor agreed to accept for service and storage under its management system at its Kent, Washington, location such record materials as the City of Federal Way requests, subject to all the terms and conditions agreed upon under AG 96-156, ("Agreement"). B. Section 14. Modification of the Agreement provided that the Agreement may only be amended by written agreement signed by the parties. C. The parties desire to amend the Agreement to extend the term of the Agreement for a period of not less than twelve (12) additional months until June 1, 1998. NOW, THEREFORE, the parties agree to the following terms and conditions: Term. The Agreement shall be amended to extend the term of the Agreement until 2. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. CITY OF FEDERAL WAY By: .r 1weyevang Director of Management Services 33530 1st Way South Federal Way, Washington 98003 IRON MOUNTAIN/SAFESITE, INC. Robert P. Bens, Branch Development Manager Iron Mountain, Safesite, Inc. 6528 South 216th Street Kent, WA 98032 (206) 872-8888 IRON MOUNTAIN 6528 SOUTH 216TH STREET KENT, WASHING TON 98032 TELEPHONE: 206 872-8888 FAX: 206 8724957 IRON MOUNTAIN Americas Largest Records Management Company Dec. 1, 1997 Mr. Bob Baker City of Federal Way 33530 First Way South Federal Way, Washington, 98003 Dear Mr. Baker, RECEIVED DEC 01 1997 C Ty OF F NKS OFFIC E'ERAL WAS As America's largest records management company, Iron Mountain takes great pride in meeting the diverse needs of our customers. We call it Custome{first, a way of doing business that transcends the typical customer service philosophy and drives our day-to-day operations. Because we invest in our company and its future, Iron Mountain has enjoyed unprecedented growth over the last several years. With this growth, we are able to draw upon greater resources in order to provide our customers with even better customer service and more comprehensive service offerings. We have invested more than $12.5 million in SafeKeeperTM, our proprietary inventory management system, adding more billing options, enhanced transportation scheduling, upgrades to SafeKeeper PLUS products and heightened inventory control. We have expanded the number of records centers across the country to more than 165 in 51 markets, investing in our record center employees through expanded training programs, increased customer service staff, and upgrades to our facilities. We will continue to invest in the company to ensure superior value for our customers. As you know, we review contracts on an annual basis, which has not always resulted in a price increase. Since it has been one and a half years since an adjustment to your rates, please find enclosed a new "Schedule A" with adjusted rates. This revised schedule provides a description of the storage, management and transportation services of your records management program and the corresponding rates for each. This increase is appropriate given the investments we have made in our facilities, the escalating cost of doing business and the amount of time since your last contractual review. Please call your account manager if you have any questions about your Schedule A, or about additional services Iron Mountain can offer your records management program. We look forward to our continued partnership. Sincerely, Brad Bratmgk General Manager Enclosure CITY OF AC—� PD 33530 1ST WAY SOUTH December 29, 1997 Brad Bramigk General Manager Iron Mountain 6528 So. 216th Kent, WA 98032 (206) 661-4000 FEDERAL WAY, WA 98003-6210 Re: Amendment to Professional Services Agreement Dear I al k: By way of confirmation and follow-up to our telephone conversation this morning, please find enclosed Iron Mountain's Records Management & Service Agreement. As you will note, the Assistant City Attorney has made some strike -through changes to the standard terms and conditions on the back of the agreement. And, of course, she has signed. Due to the fact an amendment with Iron Mountain was signed in June, 1997, current prices will remain, as agreed, until the beginning of June, 1998. At that time, the new prices reflected in the Schedule A to the service agreement shall go into effect. It has been a pleasure working with the members in your organization and we look forward to continued excellent customer service and satisfaction. Should you have questions, please feel free to contact me at (253) 661-4071; or, you may reach the City Clerk Chris Green, at (253) 661-4070. Sincerely, Bob Baker Deputy City Clerk V AL IRON MOUNTAIN AmericaY largest Records Management Company RECORDS MANAGEMENT AND SERVICE AGREEMENT Customer Billing Address (If Different) , CITY OF FEDERAL WAY Street Address Street or Box No. 33530 1st WAY SOUTH Cityr x �.... ! � TR-1WAM State Zip + 4 City Srate Zip + 4 WA 198003 Primary Contact and Title Billing Contact MR BOB BAKER Telephone Fax 3-tdrl l - 4C515 Telephone Fax Cuitomer umber Facility 1045 Iron Mountain (the "Company") hereby agrees to accept for storage and to service under its management system at Iron Mountain facilities such records material (deposits) as Customer requests. Customer agrees to pay the Company for storage and services according to the amounts and provisions specified in Schedule A (as amended from time to time); and Customer agrees that all services shall be provided subject to the terms and conditions below and on the reverse hereof. Name Signature Title Date VALUE OF DEPOSITS. Customer declares that the value of the deposits is $1.00 per carton, linear foot of open shelf files, container, disk pack or other deposit item. Customer acknowledges that it has declined to declare an excess valuation, for which an excess valuation fee would have been charged. LIMITATION OF LIABILITY. The Company's liability, if any, for loss of or damage to part or all of the deposits shall be limited to $1.00 per carton, linear foot of open shelf files, container, disk pack or other deposit item. K. Lil, IRONCitK�ttry OUNTA Name Signature Title Date CONTRACT EFFECTIVE DATE WHITE - IRON MOUNTAIN CORPORATE CANARY - CUSTOMER COPY PINK - IRON MOUNTAIN DISTRICT PRISM /ioeeaoW RaoJ� a xrtnwm Snw'n "wyamn, r�.Acxc SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT FOR CITY OF FEDERAL WAY Prices are effective from: 01-01-98 STORAGE Secure space for the storage of hard copy business records in Iron Mountain's Seattle metropolitan area facilities: Hard Copy Business Records: $0.19 per cubic foot per month MANAGEMENT SERVICES Services during normal business hours, Monday through Friday 8 a.m. to 5 p.m., excluding holidays. Initial Transfer: The pickup, transport and receipt of customer records establishing the initial storage balance: $— per cubic foot. Applies to the initial transfer volume of — cubic feet transferred within — months of the Effective Date. New Cartons: The receipt of additional customer records resulting in an increase to the customer storage balance: $1.00 per cubic foot. Retrievals or Refiles: The temporary retrieval of records from, or return to, storage: Cartons $1.75 per carton Files $1.75 per file Cartons (rush) $10.00 per carton Files (rush) $10.00 per file Destruction or Permanent Removal: The preparation, documentation, and physical destruction of records, or permanent withdrawal of records: $3.00 per carton plus retrieval. Management services will be billed monthly in arrears. TRANSPORTATION The pickup and/or delivery of City of Federal Way's records. Delivery: Next Dav Half day Rush $13.00 for the fast carton, $1.00 each additional cubic foot. Call by 3 p.m. for delivery by 5 p.m. the next day. $30.00 for the first carton, $1.00 each additional carton. Call by 11 a.m. for delivery by 5 p.m. $60.00 for the first carton, $1.00 each additional carton. Delivery within 2 hours of request. After Hours/Weekends/Holidays Pickup: On Demand $70.00 for the first carton, $1.00 each additional carton. $40.00 for the first carton, $1.00 each additional carton. Transportation charges will be billed monthly in arrears. ANCILLARY SERVICES All other services requested will be charged at Iron Mountain's then current rates. An hourly service rate of $22.50 person hour will be charged for special projects during normal business hours. Service activity volumes substantially exceeding City of Federal Way's norms may result in overtime charges with City of Federal Way's authorization. TERM The term of the Agreement, of which this Schedule A is a part, will commence on the Effective Date indicated above and continue for 1 year. Unless written notice of non -renewal is delivered by either party to the other not less than thirty days notice prior to expiration date, the Agreement will automatically renew for additional successive one-year terms. Prices set forth above shall remain in effect for the initial term of the Agreement. Thereafter, upon thirty days notice, effective on any anniversary date, storages prices may be adjusted by Iron Mountain by a percentage not less than the percentage change in the Consumer Price Index during the preceeding twelve months, rounded to the nearest full cent. A`JA CONDI 1,107sdw rcr A 1pr, ant P m All I be' dion uC Car .ill I ..,. ,t,_, ",,l l,It', .. othis Iorevnient. ui ,I , I I CIn1; i ,rut, .. tic as Ille, Ibcd in r,,h,ri dC A_illsI jI .,.. the fall, It c'csan'u - s "liar- or It leler; ;hc Lflacuve Date <cT fonh on Scl eJ ll \ I I I n .I I e "'It in tee , uh ,'nonla ¢„'u!-. iur acdr Dnal o,casvve one-yc.0 ten no. inks, , 1 t .Ia} ^T I 6r .a 'ch I tl s tct r r.rs.o t n II ,T ut. o iTb th .r ur .i ...,, t11 oll- ,, nrN humus. educes: F(I, 4a)c I, i. 1. 1 1 1 1 1,tu r r IliIrs.](n IfI,I'l nil I " ill Lar1111 In'ell . IJ j I.Io In Itol f. <nnJ II I1 on Ilrnr sh,l un uU n.e n srepr nt nis a1 tl dl:nos e n o,al in luvll,r, Is nta¢ Ill and e n1 rcecn, I'll Ilatuiel Sarll rdcn l ,, h, ,,.. q i. oy sal plane ru^trad ..: I, le ch rim o. m lble • I cr t olel sec. 1. ms. s 1r &Iled lium nine to rifle. « I:..,. ""'Inn"', t ,""', . I I .... see. • 1, ..Ieos, 1 1, (In tcstn<11m.. vol near n.... I t nxudl Per ton, nn CITIOX i oay rsafe mdw io pnl,'m mom ,tdd I. rt 1, ":;1 p.t .l Ih, rrt .nuns Tao rn, 'I'd ci r . ( I 11;1'11had bwc ad,lsul the Cl,u n, .l ad'o ne t ,tp I .hail not h, lobe , 1 :_LI, e ..n ht, lr p,nit. • arse 1 1, aa, It r J.. enuneria, seonns, labor t 1t" . unusual 1 . . 1 ,com'ud Comp rm If y compul , 1 h am <ubl lenn o'-Imhof order rd nrd It tle stores r,l •nals_ provided that the Connpanv nou0es Caslomcr ornl milt Iron receipt lh,o ri I" vmh mmIe r. rmhibhul I, 1,I . a4om. .1 put C onlram c:_t Ite charge, or sLJI compliance. 1-iabdiv, A Limitation of Damayos lmpam. shall not or i,blr 1 , ofor dunlane III 1 7 male 1 d es cr anscd, unless Such Toss or d uma e ` tilled from ill; failure 11 th'I ( rfojr,111, a f, are in ire ,ad Ih a tstOn l „,creful r.1 o n wl t:d c,crw , ur d_r 11kC cirernnsmnces I een r,oldvd its the e,ermse of ,u,1 cart. ; the Compam isxn cable fat loss or damage w61ch coulA net b i ).p,,saal m It mis are norm u1 13% lh (o r nano- ago r st low c dam I r. ho,ce,er caused Customer may insure dy:os+, Ihroueh third -parts l-, leas Its an, a no. nt luclud llc "n" unts Ill elders, It tsc llmnaiwn of liandlt}- - ever,I' ill dm ( Intl b.. ._ _ , a aeq e, r d C 'T11,en 1 .mna^e, \uGcr of Claim and Filing orSuil LIt011er sit It 1 a lily ll :f r,r Inh..ifI_ Anti to n-,sent mnecr h a I , r l I i. I ) C n s lf 1.ILr ni ),,a. ,. , c. b 11t111ct! I Or, Co nl , ttat I f of or dc,ouct on I,) pan Ira I - the Imo( +1;+IJ tr caul. >11,rICr o ::.boll free be maintained Il, Ct,fim,r r I ors against the Compar, for ioss- damage or destruction of stored material, ert nmeh ,vrinen elu l_ Ills heel, I frond d T I aragnph tA) m e ur n I d all s ch rA1on i n l ue,d euher within nme O months after tiredate of d , rA or I�Irao h) the Ce r e(In „� I fit, (I ,luny o I. ol ue I I .r o d _ ,r d-d let oT to I att o ail of >torcd eternal has occurred, ahichwu fire, 1, sho,l., hri. IrAIII n itu II his n n Ir l ,tr.well or dc. troyed crid Fls net I.e .n dellvelld or returned in Customer, noun, bI f mat I c -i <n h, ma lu t ruhrr I l ner In tire -,cat notice or In d mini. or Instruction t tiller by c rtllicd letter, the time limitation for presentation of a claim and commencement of anfn or � T uor,th jars "I maim if I, I, Coml ur.. �+ J� .. Cll'JidNKY Q YG4oaY14bi< �� 1Gl _-tl I n mutt I' Ge mu tails to tell ill, I h 11 _ COlople heri 1,610d of h(ris dalr, 41c Company may, after eivinb tell Auld non o ctiflrl m u b r Jeb, r the stored mateual to Custnner at its turner, lealarn, or (o) r Imc a'cess to stored material. Cmstomcr shall be liable for the late c ;,,at Lc r1.J of per annUIllnl 1p nmdC olombly and aJ rx[,sr,,es incur d ill ce lscun ch rocs „hstr are ill arrears. including reasonable attorneys' fees The rit'l 1. mac tT r. r, requf,o pl'.nent h, ce Lead check PlIo, to delivers' of ctoud rnalenals- .. In the e,-.I -tie ('(,in pan, takes anv actions pursuant to this See IIon, it shall has- no iiabi11t) so C nsmmer of .I ,onl .iaimrtg 1, or through (unto ner. Vole rig herein shall pre,ladl, the Cnrnpum from pursuing other remedies authorized by statute or otherwise Y Uclatru -lion of 14ecords—Cus4rrner rcleaes the Company from all Liubi htv by reason of the destruction of stored material forestto Customer's v wclFe✓1 dlrcetim) 1 Nrtllr'es-Ally, cline- (made pursuant to this ACreetmenl truly be given Or made in writing at the addresses set out on thefront side hereof until ,vOden notice of a than Ce of address has been received. - - O ntreblp Warranty —Casa ne, ,atSaar !Il,I. It InO 'I'llel or if aus,u,11n l of the shred merenal and has full amhif to'ore said material and Lines us J ,posulon In eceotdance wnh the terms of rtl, .Aa1<cm.nt nil un ntlu atiml c u't( ner JIrsl if !LllI + rn i, and hot t u ess d1 l , 111.anv and Its cmplov tt end agents for an, tiablbn_ cost <,, atse -ch dm•• r l puu clef e r a after l r•n tt t npa l , r of Co timer s stored miners s( otr nails b"'Ji r all, l l nron,.o ti"."flarn, ,I he C entrails , r II. .> "'leas, o h d flat-, nW, .-ill ro 111 1.lcment, unless causedbl then c_ro. it t, ry I l 'ordc, u' I., .npam I. Is I. hazardous Su beta it ccs or Co rill; l in nn c a r I ss sha or c Into .,tore Wien line Compam- material am,ldcrcd to be cod Il mm,,hb; e. o os .- tone ol ollecrilise don rofrs or unaa o sto a hands ill, lrfasrlrit I. 1111111,illd rodrojeI uty federal or State law or "gal Moll r"' l :IIIIILIn n n, or 11e td 11 lintel l l All Ct for 1 fa 1 n ses wh,.a .It Conlpl } employe., PIs,, 1as or snake dch,,nes hereunder sl n1i be freeI I all hauNr 1. substanres and a r t er hamrdot s or dangcro r cond.l.ons. L' Ali dif Cation; lssigument-fb - ierentem hard, the hcln "cl ill S, ,nccessac. and assigns of the respective parties and cannot be changed cut this , I r,e Went may n n he isnyned is no, r 1 a:T, (other Than toart IIIIIII,fl, ,vhlch sel"I assume the obligations of its assignor by written m.- r nent) without the vritien mn'ens uFihc , hichmull wa b, an cmmlbl,-lnhheld O J Definitions , IC ereneu to file Calnpan, J nl utell, Iron %Itun flirt N,1 , bian_amcr.I, '.I. Lt 12 P. -ncc ru "o d d povB or d .Ito reat- _ha II a I eo f s or"a material stored Ill fill Cl hallo I Omer L .r a dafo,lte@ ,. cr al , eh,,rel b, C,I,muler to the Cf,trfranfirI, Ic,,I,l,_ t rt ,_., , 1Irt, ,c zuxcnl shall be subject to the scums and condmm s I� %:,._ Cups right® 1994, Iron AToomin-. IRON MOUNTAIN 6528 SOUTH 216TH STREET KENT. WASHINGTON 98032 TELEPHONE: 206 872.8888 FAX: 206 872,4957 IRON MOUNTAIN Amenca5 Largm Records Management Company October 1, 1997 Mr. Bob Baker City of Federal Way, Client Number: 1045 33530 1st Way South Federal Way, Washington 98003 Dear Mr. Baker, RECEIVED OCT 2 0 1997 CITY CLERKS OFFICE CITY OF FEDERAL WAY We are excited about combining the resources of Safesite and Iron Mountain and what our merger will mean to our existing clients and the continued relationship as records management partners. In the coming months, we will be introducing new and more powerful technology to the market with Iron Mountain's Safekeeper system. This will greatly improve our capability to provide a vast array of service products and options as well as to solidify our position as the leading provider of records management services. Part of integrating Safesite with Iron Mountain is account set-up. Since you have an existing written, contract for records management services with Safesite, we will, of course, be honoring that agreement for the agreed upon contract period. However, in order to provide you with the same coverage and protections as Iron Mountain customers now, we need you to provide an executed copy of Iron Mountain's Standard Records Management and Service Agreement as soon as possible. We have enclosed this standard agreement along with a Schedule A. You will find little or no difference between the Iron Mountain and Safesite contracts except for some different terminologies for the same services. Please have the enclosed contract signed and return all copies to my attention in the self addressed, stamped envelope provided. We will then return the executed yellow copy to your attention. The Schedule A of pricing is for your records. If you have any questions or concerns about your contract or this process, please call me directly. I will also gladly meet with you to discuss any issues or concerns for the future you may have about our merger. Thank you again for your support in this administrative matter. We are committed to our continued partnership with you in records management services. Sincerely, <�C);4 Brad Bramigk Operations Manager SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT FOR CITY OF FEDERAL WAY Prices are effective from: 5-29-96 STORAGE Secure space for the storage of hard copy business records in Iron Mountain's Seattle metropolitan area facilities: Hard Copy Business Records: $0.19 per carton per month Storage charges will be billed monthly in advance. MANAGEMENT SERVICES Services during normal business hours, Monday through Friday 8 a.m. to 5 p.m., excluding holidays. Initial Transfer: The pickup, transport and receipt of customer records establishing the initial storage balance: $-- per cubic foot. Applies to the initial transfer volume of — cubic feet transferred within — months of the Effective Date. New Cartons: The receipt of additional customer records resulting in an increase to the customer storage balance: $1.00 per carton. Retrievals or Refiles: The temporary retrieval of records from, or return to, storage: Cartons $1.75 per carton Files $1.25 per file Cartons (rush) $10.00 per carton Files (rush) $10.00 per file Destruction or Permanent Removal: The preparation, documentation, and physical destruction of records, or permanent withdrawal of records: $3.00 per carton plus retrieval. Management services will be billed monthly in arrears. TRANSPORTATION The pickup and/or delivery of City of Federal Way's records. Delivery: Next Day Half day Rush $12.00 for the first 1 carton, $1.00 each additional cubic foot. Call by 3 p.m. for delivery by 5 p.m. the next day. $30.00 for the first 1 carton, $1.00 each additional carton. Call by 11 a.m. for delivery by 5 p.m. $60.00 for the first I carton, $1.00 each additional carton. Delivery within 2 hours of request. After Hours/Weekends/Holiday Pickup: On Demand $70.00 for the first 1 carton, $1.00 each additional carton. $40.00 for the first 1 carton, $1.00 each additional carton. Transportation charges will be billed monthly in arrears. ANCILLARY SERVICES All other services requested will be charged at Iron Mountain's then current rates. An hourly service rate of $22.50 person hour will be charged for special projects during normal business hours. Service activity volumes substantially exceeding City of Federal Way's norms may result in overtime charges with City of Federal Way's authorization. Cm The term of the Agreement, of which this Schedule A is a part, will commence on the Effective Date indicated above and continue for 1 year. Unless written notice of non -renewal is delivered by either party to the other not less than thirty days notice prior to expiration date, the Agreement will automatically renew for additional successive one-year terms. Prices set forth above shall remain in effect for the initial term of the Agreement. Thereafter, upon thirty days notice, effective on any anniversary date, storages prices may be adjusted by Iron Mountain by a percentage not less than the percentage change in the Consumer Price Index during the preceeding twelve months, rounded to the nearest full cent. FIRST AMENDMENT to Professional Services Agreement With MON MOUNTAWSAFESITE, INC. flVa SAFE= This First Amendment ("Amendment") is dated effective this 1st day of June, 1997, and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and IRON MOUNTAINISAFESITE, INCORPORATED. ("Contractor"). A. The City and Contractor entered into a Professional Services Agreement dated effective Ijav 29_ � whereby Contractor agreed to accept for service and storage under its managament system at its Kent, Washington, location such record materials as the City of Federal Way requests, subject to all the terms and conditions agreed upon under AG 96-156, ("Agreement") B. Section 14. Modification of the Agreement provided that the Agreement may only be amended by written agreement signed by the parties. C. The parties desire to amend the Agreement to extend the term of the Agreement for a period of not less than twelve (12) additional months until June 1, 1998, NOW, THEREFORE, the parties agree to the following terms and conditions: 1. 1e>321. The Agreement shall be amended to extend the term of the Agreement until June 1. 1998, 2. FuILForce and Effect. All other term and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. CITY OF FEDER L WAY IRON MOUNTAINISAFESITE, INC. sy:(�y . - Wro) Iwe ang Robert P. Hem, Branch Development Manager Director of Management Services Iron Mountain, Safeaite, Inc. 33530 1st Way South 6528 South 216th Street Federal Way, Washington 99003 Kent, WA 98032 (206) 872-9988 FIRST AMENDMENT to Professional Services Agreement with IRON MOUNTAIN/SAFESITE, INC. f/k!a SAFESITE JUL 255 W7 This First Amendment ("Amendment") is dated effective this 1st day offune, 1997, and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and IRON MOUNTAIN/SAFESITE, INCORPORATED, ("Contractor"). A. The City and Contractor entered into a Professional Services Agreement dated effective hW 29, 1996_ whereby Contractor agreed to accept for service and storage under its management system at its Kent, Washington, location such record materials as the City of Federal Way requests, subject to all the terms and conditions agreed upon under AG 96-156, ("Agreement"). B. Section 14, Modification of the Agreement provided that the Agreement may only be amended by written agreement signed by the parties. C, The parties desire to amend the Agreement to extend the term of the Agreement for a period of not less than twelve (12) additional months until June 1, 1998. NOW, THEREFORE, the parties agree to the following terms and conditions: Term. The Agreement shall be amended to extend the term of the Agreement until 2, Full Fom Aud . All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. CITY OF FEDERAL WAY IRON MOUNTAIN/SAFESITE, INC. By: Iwe ang Robert P. Bens, Branch Development Manager Director of Management Services Iron Mountain, Safesite, Inc. 33530 1st Way South 6528 South 216th Street Federal Way, Washington 98003 Kent, WA 98032 (206)872.8888 IRON MOUNTAIN 6528 SOUTH 216TH STREET KENT, WASHINGTON 98032 TELEPHONE: 206 872.8888 FAX: 206 872.4957 IRON MOUNTAIN Amenca5 Largest Records Management Company October 1, 1997 Mr. Bob Baker City of Federal Way, Client Number: 1045 33530 1st Way South Federal Way, Washington 98003 Dear Mr. Baker, RECEIVED OCT 2 0 1997 ICE CiT'y OF EDERALFWAY We are excited about combining the resources of Safesite and Iron Mountain and what our merger will mean to our existing clients and the continued relationship as records management partners. In the coming months, we will be introducing new and more powerful technology to the market with Iron Mountain's Safekeeper system. This will greatly improve our capability to provide a vast array of service products and options as well as to solidify our position as the leading provider of records management services. Part of integrating Safesite with Iron Mountain is account set-up. Since you have an existing written, contract for records management services with Safesite, we will, of course, be honoring that agreement for the agreed upon contract period. However, in order to provide you with the same coverage and protections as Iron Mountain customers now, weneed you to provide an executed copy of Iron Mountain's Standard Records Management and Service Agreement as soon as possible. We have enclosed this standard agreement along with a Schedule A. You will find little or no difference between the Iron Mountain and Safesite contracts except for some different terminologies for the same services. Please have the enclosed contract signed and return all copies to my attention in the self addressed, stamped envelope provided. We will then return the executed yellow copy to your attention. The Schedule A of pricing is for your records. If you have any questions or concerns about your contract or this process, please call me directly. I will also gladly meet with you to discuss any issues or concerns for the future you may have about our merger. Thank you again for your support in this administrative matter. We are committed to our continued partnership with you in records management ervices. Sincerely, <�C Brad Bramigk Operations Manager wALIRON MOUNTAIN ,\U lAmencas Largest Records Management Company RECORDS MANAGEMENT AND SERI ICE AGREEMENT Customer Billing Address (If Different) CITY OF FEDERAL WAY Street Address Street or Box No. 33530 1st WAY SOUTH City` L,c1., State Zip + 4 City State Zip + 4 J WA 98003 Primary Contact and Title Billing Contact MR BOB BAKER Telephone Fax Telephone Fax Customer umber Facility 1045 Iron Mountain (the "Company") hereby agrees to accept for storage and to service under its management system at Iron Mountain facilities such records material (deposits) as Customer requests. Customer agrees to pay the Company for storage and services according to the amounts and provisions specified in Schedule A (as amended from time to time); and Customer agrees that all services shall be provided subject to the terms and conditions below and on the reverse hereof. VALUE OF DEPOSITS. Custome linear foot of open shelf files, c acknowledges that it has declil valuation fee would have been IdMITATION OF LIABILITY. The all of the deposits shall be limit disk pack or other deposit item Customer Name Signature Title Date CONTRACT EFFECTIVE DATE declares that the value of the deposits is $1.00 per carton, stainer, disk pack or other deposit item. Customer d to declare an excess valuation, for which an excess ompany's liability, if any, for loss of or damage to part or to $1.00 per carton, linear foot of open shelf files, container, IRON MOUNTAIN Name Signature Title Date *PRISM WHITE - IRON MOUNTAIN CORPORATE CANARY CUSTOMER COPY PINK - IRON MOUNTAIN DISTRICT IRON MOUNT N STANDARD TERMS AMY 7NDITIONS A (Based upon 'forms and Contippmved hod Promulgated by the Assoclatioct of Con Records Centers, Inc., March 1986) ,,k The following, terms and conditions shall apply to this Agreement. I Storage and Service Charges —All charges for storage and service under this Agreement shall be as specified in Schedule A, attached hereto. Such charges shall remain fixed for the term of this Agreement (excluding renewals) unless otherwise provided in Schedule A. ' "feral= rice teen of this Agreement site[[ commence art tic date of Customer's signature or, if later, the IdIcWive jdate set forth on Sghpdulc A. Unless otherwise prottdcd in Schedule A, the term will continue for one ye r, with intention: renewals for additional successive ore -'year terms, uplus written notice of non -renewal is dchveicd by either party to the other not less than thirty d ys prior to the expiration date: During the term Customer will store with the Company not less than 80% of the iuual tnnteler balance of the smred materials. net of destructions undertaken in the normal course of business - d Access: Procedures; force iMajeure .it .. _. . A Deposited m lciizl and information craft xmad i I said melon tl may be delivered pursuant to direction of Customer's agents) identified in the company's standard out hor¢atiun forms Authority granmd to any person on t to l ompmry's standard authorization berms shall constitute Customer's representation that the identified persons lieu lull itulhorny to order am service For at ` removal of .crammer s material, and In deliver and receive such material Such orders may be given in person; by telephone or nwrinng- - N Cusmmer stall comply with tire company's reawnabl operational requirements, as modified from nine to. time regarding containers, delivery -volumes,. security, _ access and Smaller matters. Customer acknowledges' Thar xtra6rdmary4volume or'service request including permanent removals, may require the Companyno incur additional costs, winmany's ovenim winch Customer will pay at the Cop • rates, provided that die Company shall have advised the Customer in advance. ( ' 'the Company shall not be liable for delay or inab i l itv ho perfoml caused by acts of God, governmental actions, labor unrest, unusual traffic delays or other causes beyond I, control. 1) "file Company may comply with any subpoena or sin unless such notice is prohibited by law. Customer shall r 4. Liability & Limitation of Damages A. I'he Company shall lot be liable for any loss of or do exercise such care in regard thereto as a reasonably caret have been avoided by the exercise of such care - B Deposiled materials are not insured by the Company amount, including amounts. inexcess of the limitation of r order related to the stored materials, provided that the Company notifies Customer promptly upon receipt thereof, Company's service charges for such compliance. .. .I Ise to stored material, however caused, unless such loss or damage resulted from the failmeby tire Company to person would exercise under like circumstances; the Company is not liable for loss or damage which could not artist loss or damage, however caused. Customer may insure deposits through third -party insurers for any bility. C. In no event shall the Company be liable for an} consequential or incidental damages. Notice of Claim and filing of Suit A. C'louns by Customer must be presented in writing tote Company within a reasonable time and in no event longer than 60 days after delivery or return of the stored material to Customer or 60 days after Customer is ratified by the Company that loss, damage or destruction to part or all of thestored material has occurred, - whichever time IS shorter. 13 No action may be maintained by Customer or others against the Company for loss, damage or destruction ofstored material, unless timely written claim has been given as provided in Paragraph (A) of this section, and on ess such action is comnranced either within. nine months after (i) the data of delivery or return by the Company or (u) the date Customer is notified that loss, damage or destruction to pan or all of stored material ties occurred, whichever time is shorter. C When stored material has been lost, 8antaged or destroyed and has not been delivered or returned to Customer, notice thereof may be given by mailing a certified letter to Customer In the event notice of loss, datuage or destruction is given by certified letter, the time limitation for presentation of a claim and commencement of action Or sail begins on the date of mailing of such notice by the Co pany. 6- Payment —If Customer fails to pay the charges of the Company for a period of thirty days, the Company may, after giving ten daysnotice by certified mail, at its option (a) redeliver the stored material to Customer at its address herein, or (b) refuse access to stored material. Customer shall be liable for the late charges at the rate of 15% per annum, compounded monthly, and If expenses incurred in collecting charges which are in arrears, including reasonable attorneys' fees. The Company may at any time require payment by certified check prior to delivery ofstored materials, The Company shall have, and may exercise, all rightsgranted to warehousemen by the Uniform Commercial Code as adopted in the state where the deposits are stored, and the Company shall have such other rights and remedies as may be provided by law. 11' Customer is in arrears on fees for a period of six month or longer, the Company may destroy the deposited materials ten days after written notice addressed to C ostumer's most recent address in the Company's records. In the event the Company takes any actions pursuant to this Section, it shall have no liability to Customer or anyone claiming by or through Customer. Nothing herein hall preclude the Company Gem pursuing other remedies authorized by statute or otherwise. 7. Destruction of Records— Customer releases the Company from all Liability by reason ofthe destruction ofstored material pursuant to Customer's direction. 8. Notices —Any notice made pursuant to this Agreement max be given or made in writing at the addresses set out on the front side hereof until written notice of a thane, of address tier been received. - 9. Ownership Warranty —Customer warrants that it is the ( "net or fegal custodian of the stored material and has full authority to store said material and direct its lisp o"tion in accordance with the terms of this Agreement 10 Ind eI'm Ificall Oil —CoSmnler agrees to fully idemnift and hold harmless the Company and its employees and agents for any liability- cost nr expense (including litigation expenses and ruuonable attorneys' fees) arising On of lice Company s possession of Customer's stored materials, Customer's breach of any terms or provisions of this Agreement, or the Company's relations with Castor ter or third parties pursuant to this Agreement, unless caused solely by the negligence or willful misconduct of the Company 11 No hazardous Substances or Conditions —Customer hall not, at any time, store with the Company material considered to be highly flammable explosive, toxic or otherwise dangerous or unsafe to store or handle, or any material which is regdated under any federal or state law or regulation relating to the environment or hazardous materials. All Customers premises where the Company's employees perform services or make deliveries hereunder shall be free of all hazardous substances and am' other hazardous or dangerous conditions. 11 Modification; Assignment —This. Agreement hinds the It irs, executors, successors and assigns of the respective parties and cannot be changed orally. This Agreement may not be assigned by either patty (other than o an affiliate which shall assume the obligations refits assignor by written instrument) without the written consent of the other, which shall not be unreasonably withheld or delayed. , 13 Definitions A. Reference to the Company shall mean Iron Mountain R cords Management, Inc. 13 Reference lu°stored deposits" or'Ideposited material-' hall include all documents, records or other material stored by the Company for Customer. All such deposited material delivered by Customer to the Company for storage during the term of this Agreement shall be subject to the terns and conditions hereof Copynght®1994, Iron Mouuum C f � r6 -/-T-� ��1 This First Amendrr entered into by and between and IRON MOUNTAINS FIRST AMENDMENT to Professional Services Agreement With MON MOUNTAIN/SAFESITE, INC. fVa SAFFSITE ("Amendment") is dated effective this 1st day of June, 1997, and is City of Federal Way, a Washington municipal corporation ("City"), ;SITE, INCORPORATED. ("Contractor"). A. The City an( Contractor entered into a Profewional Smviee6 Agreement dated effective MU 29. 1996whereby Contractor agreed to accept for service and storage under its management system at its Kent, Washington, location such record materials as the City of Federal Way requests, subject to all th terms and conditions agreed upon under AG 96-156, ("Agreement"), B. Section 14. be amended by written agr C. The parties a period of not less than tv NOW. THPREFO: I. I= The JuMe I. 1998. 2. Full FoM by this Amendment shall DATED the effective CITY OF FEDERAL `PV Director of Manageml 33530 1st Way South Federal Way, Washing kUiQn of the Agreement provided that the Agreement may only signed by the parties. to amend the Agreement to extend the term of the Agreement for (12) additional months until June 1, 1998. the parties agree to the following terms and conditions: shall be amended to extend the term of the Agreement until & All other terms and conditions of the Agreement not modified in full force and effect. set forth above. IRON MOUNTAIN/SAFESITE, INC. ire) Robert P. Bens, Branch Development Manager Services Iron Mountain, Safeaite, Inc. 6528 South 216th Street 98003 Kent, WA 98032 (206) 872-8888 Crry OF G^ YY ^7 July 18, 1997 Jeff Boron Iron Mountain, Inc. 6528 South 216th Street Kent, WA 98032 Re DeA1- 33530 OST WAY SOUTH Enclosed is the original "first a July 16, 1997. I have attached services agreement and will de! As we discussed, the last invoii for your patience in processing Please call if you have any Sincerely, r Baker (206) 661-4000 FEDERAL WAY, WA 98003-6210 dment" which was faxed to you for signature on Wednesday, faxed copy of the amendment to the original professional i it upon receiving the original with your signature. sent to us will be paid under this extended agreement. Thanks e invoice and getting the check to you. Your time and energies are very much appreciated. FIRST AMENDMENT to Professional Services Agreement with MOUNTAIN/SAFESITE, INC. f/k/a SAFESITE This First Amendm ("Amendment") is dated effective this 1st day of June, 1997, and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and IRON MOUNTAIN/SAFESITE, INCORPORATED. ("Contractor"). A. The City and Contractor entered into a Professional Services Agreement dated effective May 29. 1996wh reby Contractor agreed to accept for service and storage under its management system at its Ke it, Washington, location such record materials as the City of Federal Way requests, subject to all the terms and conditions agreed upon under AG 96-156, ("Agreement"). B. Section 14. be amended by written agr C. The parties a period of not less than t, 2j 1 1. Term. The June 1 1998. 2. Full Force by this Amendment shall DATED the effective CITY OF FEDERAL WA By: Director of Managem 33530 1st Way South Federal Way, Washinl i i n of the Agreement provided that the Agreement may only signed by the parties. to amend the Agreement to extend the term of the Agreement for (12) additional months until June 1, 1998. the parties agree to the following terms and conditions: shall be amended to extend the term of the Agreement until gpt. All other terms and conditions of the Agreement not modified in full force and effect. set forth above. IRON MOUNTAIN/SAFESITE, INC. Robert P. Bens, Branch Development Manager Services Iron Mountain, Safesite, Inc. 6528 South 216th Street 1 98003 Kent, WA 98032 (206)872-8888 �� -i -& (� J This First Amendm entered into by and between and IRON MOUNTAIN/S. FIRST AMENDMENT to Professional Services Agreement With IRON MOUNTAINISAFESITE, INC. ftWa SAFPSPlE ("Amendment") is dated effective this 1st day of June, 1997, and is City of Federal Way, a Washington municipal corporation ("City"), '.SITE, INCORPORATED. ("Contractor"). A. The City Contractor entered into a Professional Services Agreement dated effective DdU 22-126 whereby Contractor agreed to accept for service and storage under its management system at its ent, Washington, location such record materials as the City of Federal Way requests, subject to all tie terms and conditions agreed upon under AG 96-156, ("Agreement"). B. Section 14. h19d&AliQn of the Agreement provided that the Agreement may only be amended by written agre ment signed by the parties. C. The parties d sire to amend the Agreement to extend the terns of the Agreement for a period of not less than tw Ive (12) additional months until June 1, 1998, NOW, THEREFOR , the parties agree to the following terms and conditions: 1. I=. The �greement shall be amended to extend the term of the Agreement until June 1. 1999. 2• Pith EQMA goo Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. CITY OF FEDERAL WAX IRON MOUINTAIN/SAFESITE, INC. � v By: ro) 1wepryrang Robert P. Betts, Branch Development Manager Director of Management Services Iron Mountain. Safesite, Inc. 33530 1st Way South 6S28 South 216th Street Federal Way, Wash'Washir, gton 99003 Kant, WA 98032 (206) 872-9888 To: Chris Green From: Bob Baker Subject: Safesite Agre Date: May 21, 1 #96-156 MEMORAHOUM I had the opportunity t speak with Safesite Manager Robert Benz on Monday, May 19, 1997, regarding our a inng agreement. Robert stated Safesite sends out a notice to their customers before contracts expire. The notice relates any/all changes in prices and/or options for the upcoming year. As it relates to our c Robert stated he believed the only place we may see an increase is in delivery fees if gas s up. He will work with Jeff Boron, our representative, to complete a new agreement. At s ich time as Jeff has the paper work done, he will meet with you to review it and ensure all questions are answered. 0 From: BOB BAFEP To: ChrisG Date: Wednesday Subject: Acting or from a fellow deputy my friend, Jeff B rc buy-out or sell -out. Safesite IS mergi Iron Mountain. I The facility and change currently the very near fu The meeting was ju employees there. If I hear of more See ya! Bob March 5, 1997 1:28 pm a tip city clerk in another jurisdiction I called at Safesite to investigate rumors of a with Iron Mountain. Safesite will become ve never heard of Iron Mountain. ff are remaining the same with the only wn about being the name. No more SAFESITE in st this a.m. and it is new to most of the It is going public quite soon! I'll share and please do the same. CITY OF REQUEST FOR CONTRACT 1. ORIGINATING DEPT./DIV.: 2. ORIGINATING STAFF PERSON: 4. TYPE OF DOCUMENT REQUESTED (C `y IpL PROFESSIONAL SERVICES AGREEMi '❑ MAINTENANCE/LABOR AGREEMENT ❑ PUBLIC WORKS CONTRACT ❑ SMALL PUBLIC WORKS CONTRACT ILESS TNwN $25,0001 ❑ PURCHASE AGREEMENT IMKTCD.LS, BUPPLISS. ERUIRMENTI Cl REAL ESTATE PURCBASE @ SALES 5. PROJECT NAME: 6. NAME OF C ADDRESS: TYPE OF PERSON OR ENTITY (CHECK ❑ INDIVIDUAL ❑ SOLE I ❑ PARTNERSHIP )9,FORPC SIGNATURE NAME: 7. SCOPE OF WORK: ATTACH EXHIBIT WORK, INCLUDING COMPLETION DATE: B. TERM: COMMENCEMENT DATE: 9. TOTAL COMPENSATION: $& F` ELF CALDUUTED A ON HOURLY LSOR CHARGE ATTADN REIMBURSABLE EXPENSES: ❑ YF IS SALES TAX OWED? ❑ DERAL WAY LAW DEPARTMENT MARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP ONE): ON EXT: 7V 1 1 3. DATE REQ. SY: ❑ SECURITY DOCUMENT ([.G.. AORCMwT A P[RF/MAIN BOND; ASSIGNMENT Or FUNDS IN LIEU Or BOND) ❑ CONTRACTOR SELECTION DOCUMENT IE.G.. RIM, RFP. RIG) ❑ CONTRACT AMENDMENT AG#: ❑ EASEMENT Cl OTHER PHONE: HIP STATE: TAX ID#/SS#: TITLE: \ • A COMPLETE AND DETAILED DESCRIPTION OF THE SERVICES OR SCOPE OF FOR EACH PHASE OF WORK AND LOCATION OF WORK. q 7 if COMPL TION (,DDAATE: c✓ V / (INCLUDES E PEIJ�[ I AND SAL S TAX, IF ANY) CHE r EMRLDYESS TITLES AND HOURLY RATE.) IIIJJJ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ I D�10 IF YES, PAID BY: ❑ CONTRACTOR ❑ CITY 113. SELECTION PROCESS USED (CHECK N E): ❑ REQUEST FOR BIDS REQUEST FOR QUOTES ❑ ARCHITECT G ENGINEER LIST Cl REQUEST FOR PROPOSALS REQUEST FOR QUALIFICATIONS Cl SMALL WORKS ROSTER 1 1. CONTRACT REVIEW DIRECTOR ^ A LAW (ALl CONTRACTS) Vl�� / x RIBK MANAGEMENT T TALL CONTRACTS c CONTRACTOR SELECTION CCCUNENT) ❑ PURCHASING 1 Z. CONTRACT SIGNATURE ROUT] ❑ LAW DEPARTMENT ❑ CITY MANAGER ❑ CITY CLERK ❑ SIGNED COPY BACKTO 7,TNATING ASSIGNED AG # (Ijl49- II11 //,yl- XPURCHASING: PLEASE CHARGE TC' cal I I aC0 CSC SIB COMMENTS -,a._ INITIAL/DATE APPROVED 5 INITIAL/DATE APPROVED ctorib ryN WHITE - ORIGINAL STAYS WITH CONTRACT CANARY CLERK 10 PINK LAW DEPT. GOLDENROD- oRIDINATING s,AFF LOe9a INKY .19SI PC? q0- 15� w An �imiAdak a amrcal and Storage Agreement SAFESITE (Company) hereby agrees to a ept for service and storage under its management system at its Kent, Washington location such record material (deposits) as OF FEDERAL WAY (Client) requests for twelve (12) months, subject to all the terms and conditions herein, including those on the reverse side hereof. Client agrees to pay Company for its services* according to Company's current rate schedule, or any revisions thereto. The attached Summary of Charges is incorporated herein and made apart hereof. * an amoi4nt not to exceed Two Thousand and no 00/100 Dollars ($2,000. ) Limitation of Liability: SAFESITE shall be liable only for failure to use ordinary care and then only for replacement of the tangible items damaged, destroyed or lost, or the replacement value of the material. Under no circumstances shall SAFESITE be liable for loss or destruction of any data contained on material transported or stored by SAFESITE or for the cost of recreating such data. SAFESITE shall not be liable for materials not packaged in a proper storage container. Neither shall SAFESITE be liable for lost profits or other indirect damages suffered by the client for any reason. Optional ]Excess Valuation: Client declares or disk pack and agrees to pay an additi( payment shall be made simultaneously with (30) days notice to the Client. For deposi month. CLIENT CODE #: 10 4 5 Assigned to: Client Name Address City at valuation of deposits made hereunder is $ N/A per carton, container, tape I monthly rate of $ N/A per $ 1,000 of declared Excess Valuation, which normal monthly rate specified hereinabove. Rates may be changed upon thirty received during a month, charges shall be assessed on the basis of the entire Title Director, Management Se vice 5/29/96 Date Approved as to form: ondi) K{ Liddell, City Attorney A& M ��wNT SAFE*1 I 6528 SOUTH 216TH STREET Address KENT, WA 98032 City State Zip > ZI L Signature BRANCH DEVELOPMENT MANAGER Title Date -fl GINAL SUMMARY OF CHARGES City of Federal Way 335301st Way South Way, Washington 98003-6221 (206) 6614071 Attn: Mr. Robert Baker & Ms. Christine Green December 1995 Per Cube ........................ Open File - per Linear Foot - Open File - per Linear Foot - Transportation to Safesite per Transportation to Safesite per Initial Computer Indexing - 1; Additional Computer Indexinj ........................................................ $ .19 4edical Records .................................... $ N/A C-Rays............................................... $ N/A :ube.................................................. $ .inear Foot .......................................... $ Line................................................. $ Line.................................................. $ PerFile.................................................................................. $ PerBox.................................................................................. $ PerFile - Open File.................................................................... $ Emergency - per Item - Custo ner Pickup or Fax .................................. $ (During Normal Business Hoi rs) 1 1.00 N/A .50 .25 1.25 1.75 N/A 10.00 December 1995 Storage Per Month Per Tape/Cartridge (Hanging/ lotted) ............................................... $ Per Safesite Container................................................................. $ Other Containers (per Cubic oot)................................................... $ Initial Indexing - 1st Line............................................................. $ Additional Computer IndcxinE per Line ............................................. $ Initial Transportation to Safes to per Cube .......................................... $ Retrievals and Refiles Per Tape/Cartridge...................................................................... $ PerContainer............................................................................. $ Emergency - per Item - Custo er Pickup .......................................... $ (During Normal Business Ho rs) Safenet Services (Overnight Per Activity (Includes Storagi (Per 2 lbs. Shipment) Software Escrow Services Annual Subscription (Activit Delivery of LAN Backups) and Delivery) ....................................... $ .30 12.00 6.00 2.00 .50 1.00 .50 2.50 15.00 25.00 Jot Included) ................................:...... $ 1,000.00 2 December 1995 During Normal Business Ho First 1 Item(s) - per ] Additional Items - E, Same Day Delivery/Pickup During Normal Business Ho First 1 Item(s) - per Additional Items - E, During Normal Business H First 1 Item(s) - per Additional Items - E ar (Cut Off Time: 3:00 P.M.) ivery................................................. $ ....................................................... $ (Cut Off Time: 12:00 P.M.) ivery................................................. $ ....................................................... $ U - next IIQY (Cut Off Time: 3:00 p.m.) ivery................................................. $ ....................................................... $ Guaranteed within 2 Hours ofRequest During Normal Business Hours First 1 Item(s) - per Delivery ................................................. $ Additional Items - Eac....................................................... $ Guaranteed within 2 Hours of Request During Special Business Hours (Saturdays, Sundays, Evenings and Observed Holidays) First 1 Item(s) - per Delivery ................................................. $ Additional Items - Eac....................................................... $ * Waitin Time is Chargeable at your Hourly Rate. (Minimum 1/4 Hour) 3 12.00 1.00 40.00 1.00 60.00 1.00 70.00 1.00 December 1995 Computer Prin o is Additional Listings ('rst Page) .............................................. Each Additional Page ......................................................... Il �� Cl[Is�1C('�inventory D�y� InitialSet -Up Fee.............................................................. $ wch - P.C. Based Inventory System Initial Set -Up Fee.............................................................. $ Data Base Update.............................................................. $ Destruction Service Top Secret Service (p r Trip) ................................................ $ Document Shredding er Pound) ........................................... $ TTalic Services Cleaning (per Tape)........................................................... $ Certification & Degau sing (per Tape) ..................................... $ 20.00 1.00 250.00 500.00 25.00 25.00 .09 11 Be o,11 Additional Services Computer Record Changes (per Line) ...................................... $ 50 After the Fact Indexin (per Line) .......................................... $ .50 Faxing(First Page)............................................................. $ 2.00 Each Additional Page.......................................................... $ .50 Photo Copying (First age) ................................................... $ 2.00 Each Additional Page ......................................................... $ .25 Permanent Removal (p r Cube) .............................................. $ 3.00 Permanent Removal t Tape/Cartridge)................................. $ 2.00 Permanent Removal Linear Foot) ...................................... $ 5.50 Labor Services - Per Hour Auditing, Indexing, Purging, Interfiling, Repacking and Relabeling Services............................................................ $ 22.50 Van.............................................................................. $ 60.00 Truck............................................................................ $ 75.00 * Hourly Rates Shown are for Work Completed M-F * Ho rly Rates Charged at 1/4 Hour Intervals (Minimum 1/4 Hour) * Services not Shown are Charged at your Hourly Rate 4 December 1995 For your data center reloc, preparation, transportation The Procedure Includes: • Schedule/Plan securi • Label, scan and pack • Deliver media to air[ • Armed escort by regi • Transportation to tart • Safesite personnel m( • Unload and transport • Unpack, scan and sle • Integrity audit LIBRARY / HOT SITE RELOCATION or Hot Site test, Safesite will plan, schedule and execute the reorganization of your data to an alternate site, y procedures media in originating city )rt in climate controlled vehicles :t city by jet or other options :t critical data at destination o data center in climate controlled vehicles media in pre -arranged locations Utilizing private charte jet service, Safesite will provide door to door transportation of your vital media, documents and key personnel to an alternate site. This option is designed for the ultimate security and d stinations world wide. Safesite's unmarked, to phone equipped, temperature and humidity controlled mobile vault will transport your vital media, documents and key personnel to your alternate site. This option is designed for distances up to 300 miles. Media will be transported to the nearest commercial airport and next flight out services will be utilized for delivery to the alternate site. Safesite will provide ground transportation for markets serviced or arrange commercial ground services as required. Quo es Provided on a per Request Basis 5 December 1995 Model /i SS100 Description Letter/Legal - Each ARCHIVAL . TPp ........................................................ $ Dimensions - 15"1 x 12"w x 10"h SS101 Letter -Long 2 Cu 'c - Each .............................................. $ SS103 Computer Printout - Each ................................................ $ Dimensions - 16"1 x 12"w x 12"w SS104 Check Containers Each ................................................. $ Dimensions - 23"1 x 10 1/2"w x 5"h SS107 X-Ray File Box - Each .................................................... $ Dimensions - 20"1 x 2"w x 15"h SS109 21-Tape Transfer Case VAULT SUPPLM - Each ........................................... $ Dimensions 22"1 x 13"w x 12"h SS111 3480 Cartridge Inserts - Each ............................................ $ (3 Fit in SS109 to Hold 60 Cartridges) Wire Rack for SS109 - Each ............................................. $ SS112 3480 Cartridge Inserts - Each ............................................ $ (2 Fit in SS109 to Hold 40 Cartridges) SS115 The 3480 Turtle - ch................................................... $ (Holds 10 - 3480 Cartridges) SS117 The 8mm/4mm Tuz tle - Each ............................................ $ (Holds 10 - 8mm/4mm Cartridges) SS121 3480/DAT Small Pi stoli - Each ......................................... $ SS161 3480/DAT Large P stoli - Each ......................................... $ SS000 Tamper Proof Security Seals - per 100................................ $ (2 Types to Choose From) Please consult S esite's Owners Manual for Additional Supplies ** Special Prices May Vary ** C 2.00 5.25 4.35 5.65 5.50 39.00 9.00 3.00 15.00 39.00 39.00 35.00 50.00 25.00 December 1995 Normal Business Special Business Emergency Hours: Minimum Billing: Terms: C ' is Initials s'/3oj96 Date Observed Holidays New Years Day Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Day 8:00 a.m. to 5:00 p.m., Monday through Friday. Saturdays, Sundays, Evenings and Observed Holidays. 24-Hours a Day, 7 Days a Week for Emergency Delivery or Pickup. 25.00 per Month. Services and Storage charges will be billed as they occur. All invoices are due and payable upon receipt. Our terms are Net 10 Days. Storage rates are to remain in effect throughout the original term of the order as specified in the Service and Storage Agreement. I have reviewed the Summary of Charges and understand all fees. x�� Branch Manager's Initials Sc� q , Date N December 1995 An estimated 300 300 cubic feet x 190 .. An estimated 4 4 retrievals x $1.75 ... An estimated 1 1 delivery x $12.00 .... .feet of storage ......................................................... $ 57.00 ........................................................ $ 7.00 ........................................................ $ 12.00 .................................................. $ 76.00 8 December 1995 i Rr���r�r�nftnr�r�Rr��Tr�r�nflnr�H�ARr�nnnnnH�Afir�flnnnn��iAflnnnnnnnr�Hr�flflnnr�H�ft�inflnnr�r�ftFifir�nrTn @ 0 Update: [ESC] to Store, [DEL] to Cancel, [TAB] Next Window Help: 0 0 Enter changes into form [CTRL]-[w] 0 0==____________________[ Recurring Invoices 0 Doc#: 2226390 Group: ms Year: 2001 0 0 inv#: IRON MTN Template: Y 0 0 Desc: MSC -RECORDS STORAGE SVC 0 0 Vendor: 003211 IRON MOUNTAIN/SAFESITE INC 0 OFisc class: cy Start date: End Date: 0 0 Interval: Document class: Last copied: 0 0====Type==Item code===Whse====Quantity==Unit======Unit Cost======Extension==0 0 01)(gds)( )( )( 1.00)(blkt)( 1.00)( 1.00) 0 0 Tax cd: Comm cd: 1099 box: 7 0 0 MSC -RECORDS STORAGE SVC 0 0 AS PER CONTRACT #AG96-156E 0 0 CUSTOMER 4001045 0 0 TERM: 5-30-96 - PERPETUAL 0 0 NEW RATES EFFECTIVE 6/1/01 0 0 APPROVER: CHRIS GREEN 0 0 E 001-1200-044-514-30-452 100.000% 1.00 0 0 0 0====----------------------------------=--------===(Total: 1.00)=0 OEnter description line. End it with " to continue. 0 i nr�r�finnnnnnR�innnnnnr�rifinnnnnnnr�r�nnnnnnnfir�nnnnnnr5r�nnnnnnnfifinnnnnn�nnnnnnnnr�Rnnn e 1 Sess-1 10.1.10.3 1 17/8 From: Marie Mosley! To: ChrisG, IwenW Date: 1/26/98 10:1 am Subject: Safesite Con ract Cathy has discovered (through her diligent review as she is paying invoices) that we have an invoice for Safesite for approx $350 to be paid for services rendered in 1997. Currently the contract only has $183 remaining on it. The contract was extended through June, 1998. This was done mid-19917. At the time the contract was extended, we added an additional $2,100 to the contract amount (originally we hadla "not to exceed" clause in there of $2,000), per a note, but the contract was not officially amended to include an additional $2,100. I would like to suggest that we do away with the "not to exceed" language and rather monitor the contract as each invoice comes through, that they are meeting the contract and budget requirements. This, to me, is a better way to manage this time of contract (where we really don't have a total cost, but rather a cost per item, par delivery, etc.). Since the contract does not expire until 6/1/98, I would like some input as to how we resolved the dollar amount that has been provided in the contract that we have now exceeded. It seems to me that we shoulc have an amendment to take out that "not to exceed" verbiage. At that time, we can set up a new PO for $.Oland only encumber as we incur expenses. Since the payment for $35� is due and it relates back to 1997, I have asked Cathy to have Chris autho ize the excess amount and to move forward and pay the invoice. Although, I would like this resolved before we pay any further invoices. Any ideas or suggestions? Marie CC: CathyR, C oC m r m 0 N� o �ro H r H' o 0 0 0 0 0 0 0 o r r r o O o xl \ M: \O N O N W l0 W 1P O1 O1 J UI J U1 1p .. W O � N O H r r r r r r r r r r r r r r r r r r r W W W:, W W W W W W W W W W W W W N N !] C J J w w w m w 4 m ip W W N N r r O O m w x m m', 1p ip J r l0 N J N J m J O VI N 'y J N Ni O m m N O r W N O O m (fi Ul C7 W ip J rP m m J Ut iP J iP r ip YG O m m A W N N r r H Z H W to m H In r 7. VI l0 (P", VI VI UI O iA m W N A 4 In O m ro u O z S O r r O. 0 0 O O O O O 0 r r r O O O O H H W W W, W W W W W W N W W W W (f W W W W H C7 Z J J J' J J J J J J J J 01 0� 0� ti � 41 41 a1 CsJ � Cs] rq 0 C o o 0 0 0 0 0 0 0 0 0 0 0 0� o 0 0 o ro vmi O iJ m o O 0,0 o O O o O O O o o O O o 0 o O H U ''jjyY z o o o o o o 0 0 0 0 0 0 0 0 0 o O O H l7 o o 0'. o o o o o o 0 0 0 o 0 o o o o U m O 0 O o o 0', o o o o o o o o o o 0 o o o o m PO o o o, o o o o o o o o o o o O o o o H .3n 0 0 0 0 0 o z Y' H N N N'.. N N N N N N N N N N N N N N N (] H H H H r r r.. r r r r r r r r r r r 1 w N N r C K H H O O O'' O O O O O O O O O O O I J N r O ti7 O � CJ'J �O lO l0''. l0 l0 \O l0 l0 �O l0 �D l0 �O l0 I{ V1 VI ip VI K� Ri ` and nm 0 a N 13 :c m m Ui 1p lit I. 1p r N o lit m m lfl �P \p m l J W O O m m O .m rP 1p �P \p 1 ip r 01 J N N J w W w VI W N W m O W W r r j r ' S W m PO w 4-1 rn co ro c� m ,roe ^I r PRCHMPRT CITY OF FEDERAL WAY PAGE 001 01/24/98 08:26 PURCHASE ORDER MASTER LISTING [01] P.O.#: 021409 * [07] Vendor#: 003211 (02] Date: 01/01/97 * [08] Name: IRON MOUNTAIN/SAFESITE INC --------------------------------* [09] Address: 6528 SOUTH 216TH STREET [03] Blanket?(Y/N): N * [10] Address: [04] Expiration date: 00/00/00 * [11] City: KENT [05] Limit: 00 * [12] State: WA [13] Zip code: 98032 (06] Tran limit: .00 * [14] Terms: 0.00%- 000 Net 000 ---------------------------- *--------------------------------------------------- [15] Desired: 06/06/96 [161 Required: 06/06/96 [17] Fixed asset?(Y/N): N -----(Ship to) -------------- - ---------------- (Bill to) -------------------------- [181 CTY CITY OF FEDERAL WAY [19] CTY CITY OF FEDERAL WAY CITY HALL CITY HALL 33530 1ST WAY SOUTH'' FEDERAL WAY, WA 98003 (253) 661-4000 EXT 0000 33530 1ST WAY SOUTH FEDERAL WAY, WA 98003 (253) 661-4000 EXT 0000 ---------------------------- --------------------------------------------------- [201 FOB Point: [21] Ship via: -----(Contact persons)------ --------------------------------------------------- (22] P.O. info: A MCALPINE [23] Warehse: A MCALPINE [24] Special instructions: C NTRACT PURCHASE ORDER CTY CLERK'S OFFICE__________________________________ =======(Item /whse)=(Tax)=(QiAantity)==(Unit)==( 01){P)( )-(Yes)-( 1.00)--(AGR )--( Description: MSC -CITY ',RECORDS STORAGE SVCS AS PER CONTRACT #AG96-156,A TERM: 5-10-97 THRU 6-1-98 APPROVERI CHRIS GREEN (PROFESSIONAL SVCS AGREEMENT) CONTRACT!AMOUNT IS AN ESTIMATE BASED ONIUNIT PRICE AGREEMENT W.O.#/Func : [ ] [ ] Account# : E 001-1200-044-514-30-452 Unit cost)==( 4,100.0000 )--( 100.0000% Extension) 4,100.00 ) [Total: 4,100.00 ] OUT: TO: *TTE F F DERALWAY LA DEPA MENT EST FOR CA T PRE PARATION/DOCUMENT REVIEW/S GNATURE ROUTING SLIP umlifV ry 1. ORIGINATING DEPT./DIV.: Mak2k2. EXT: l jt ORIGINATING STAFF PERSON: 3. DATE REQ. BY: 4. TYPE OF DOCUMENT REQUESTED (CHECK ONE): )(PROFESSIONAL SERVICES AGREEMENT ❑ SECURITY DOCUMENT ❑ MAINTENANCEJLABOR AGREEMENT IE.o., AGREEMENT & PERKIMAIN BOND; AReIONMENT OF FUND. IN LIEU OF BOND) ❑ PUBLIC WORKS CONTRACT ❑ CONTRACTOR SELECTION DOCUMENT ❑ SMALL PUBLIC WORKS CONTRACT 1E•o., RFD, RFP, RFQI IU- — I C to THAN ,25,OOD1 IIL...1/ CONTRACT AMENDMENT AG#: J ❑ PURCHASE AGREEMENT ❑ EASEMENT IMATERO.LS. SUPPLIES, EOUnwENTI ❑ OTHER ❑ REAL ESTATE PURCHASE & SALES AGREEMENT P S. PROJECT NAME: S. NAME OF CONTRACTOR:v 0A4&lvqz-" -/�JF�/ 1 1 � •D P ONE: ADDRESS: �'O TYPE OF PERSON OR ENTITY (CHECK NE): ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP STATE: TAX ID#/SB#: ❑ PARTNERSHIPCO PO SIGNATURE NAME: A ON yyy////,,,(((��Iy��,y/,,,(,,, I/n,�11 �/ TITLE:`' o /1-c/ ` � & / :1/, //• 7. VCOPE OF WO R TTACH EXHIBIT A - A COMPLETE AND DETAILED DE TION OF THE SERVICES OF RKP IN ING COMP TION DATE AC E OF WO D LOCATION t P H. TERM: COMMENCEMENT DATE: G Ir^NN/1 SSM1✓'K, Y" P�1 ' • ��)tr/�`l l• 9. TOTAL COMPENSATION: G 4 • (INC LU DE9 EXPEN9E9 A SALES TARP I ANYI qqq �,�q/j (tr DALCUUTCO ON HOURI u... ONAwoc - A1ACH m c Of vecE rrtLCS ANo Nouwlr wwrcO � LI� !l O ULXN10 REIMBURSABLE EXPENSES: Cl YE IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED? ❑ YE )410 IF YES, PAID BY: ❑ CONTRACTOR ❑CITY 1 O. SELECTION PROCESS USED (CHECK NE): ❑ REQUEST FOR BIDS EQUEST FOR QUOTES ❑ ARCHITECT & ENGINEER LIST ❑ REQUEST FOR PROPOSALS Ll REQUEST FOR QUALIFICATIONS ❑ SMALL WORKS ROSTER 1 1. CONTRACT REVIEW INITIAL/DATE APPROVED • ❑ DI_REGTOR L O �i;/ICTSY RISK �NT...ENT (AL •r IFAUELINTe• ON 1 T, 12. CONTRACT SIGNATURE ROUTINE INITIAL/OATE APPROVED D EN O E rn f 1.1f ❑ CITY CLERK 1] ❑ SIGNED COPY BAN OWING DEPT. ❑ ASSIGNED AG # OL�m /^�'.,`5 F Il am ., ElPURCHASING: PLEASE CHAR TO: V/ I CO M NTS WHITE - ORIGINAL eTAre WIT" CONTRACT CANARY —1— 1. STAFF PINK - LAW oerT. DOIOENRDO - ORIGINATING STAFF L0692 IRev .11RI Fr Chris Green From: MEMORANDUM m: Bob Baker Subject: Safesite Agreement #96-156 Date: May 21, 1997 1 had the opportunity to speak with Safesite Manager Robert Benz on Monday, May 19, 1997, regarding our expiring agreement. Robert stated Safesite sends out a notice to their customers before contracts expire. The notice relates any/all changes in prices and/or options for the upcoming year. As it relates to our costs, Robert stated he believed the only place we may see an increase is in delivery fees if gas goes up. He will work with Jeff Boron, our representative, to complete a new agreement. At such time as Jeff has the paper work done, he will meet with you to review it and ensure all questions are answered. ■ e m FIN.$r p E�=�� 33530 First Way South a Federal Way, WA 98003 DATE: 01 / 01 / 9 7 VENDOR #E: 003211 REQU1SMON *: DEPARTMENT: 44 v IRON MOUNTAIN/SAFESITE INC NI 652E SOUTH 216TH STREET oI KENT, WA 95032 R Purchasing (253) 661-4077 Payables (253) 661-4064 Fax (253) 661-4075 ❑ F.O.B. DESTINATION PURCHASE ORDER (] CONFIRMING: DO NOT DUPLICATE $ CITY OF FEDERAL WAY H 11 33530 FIRST WAY SOUTH 0 FEDERAL WAY, WA 98003 ALL INVOICES TO: CITY OF `EDFRAL WAY • ATTN: ACCOUNTS PAYAM."E * 3.1530 FIRST WAY SOLITII FEDERAL WAY. WA 98003 SPECIAL INSTRUCTIONS: CONTRACT PURCHASE ORDER CITY JCLERK'S OFFICE *IMPORTANT: Vendor must show Purchase rder Number on all Packages, Bills of Lading, Invoices, and Correspondence. SHIP VIA: ITEM QUANTITY UNIT DESCRIPTION UNrT PRICE AMOUNT 1� 1 AGR MSC -CITY RECORDS STORAGE SVCS AS PER CONTRACT #AG96-156,A 4,100.00 4,100.00 TERM: 5-30-97 THRU 6--1--98 APPROVER: CHRIS GREEN ( PROFESSIONAL SVCS AGREEMENT H CONTRACT AMOUNT IS AN ESTIMAT i BASED ON UNTT PRICE AGREEMENT I s., FSTAX AS QUOTED ACCOUNT NUMBER AMOUNT FREOHT S QUOTED 001-1200-044-514--30-454 4,100.00 . 4,100.00 APPRQVALCODE A OTHER APPROVAL AS NEEDED P " P REQUISITIONS APPROVED BY. R O V A L S ,, CITY OF i VA-4 33530 First Way South • Federal Way, WA 98003 DATE: 05/30/96 VENDOR #: 003211 REQUISITION #: DEPARTMENT: 44 SAFESITE 6528 SOUTH 216TH STREET RENT, WA 98032 Purchasing (206) 661-4077 Poyables (206) 661-4064 Fax (206) 661-4075 ❑ F.O.B. DESTINATION ❑ CONFIRMING: DO NOT DUPLICATE H CITY OF FEDERAL WAY P 33530 FIRST WAY SOUTH r O FEDERAL WAY, WA 021409 •:ew ALL INVOICES TO: CITY OF FEDERAL WAY • ATTN: ACCOUNTS PAYABLE • 33530 FIRST WAY SOUTH, FEDERAL WAY, WA 98003 SPECIAL INSTRUCTIONS: CONTRACT #AG96-156 •IMPORTANT: Vendor must show Purchase Order Number on all Packages, Bills of Lading, Invoices, and Correspondence. SHIP VIA: ITEM QUANTITY UNIT DESCRIPTION UNIT PRICE AMOUNT 1 1 kGR SC —CITY RECORDS STORAGE SVCS 2,000.00 2,000.00 S PER CONTRACT #AG96-156 ERM: 5-30-96 THRU 6—*60-97 PPROVER: CHRIS GREEN L (ESTIMATED MONTHLY SVCS $76) SALES TAX ASQUOTED ACCOUNTNUMBER AMOUNT FREIGHT AS QUOTED 001-1200-044-514-30-452 2,000.00 e 2,000.00 APPROVAL CODE A OTHER APPROVAL AS NEEDED P P REQUISITIONS APPROVED BY: R O V A L S