HomeMy WebLinkAboutAG 22-006 - BURIEN DES MOINES NORMANDY PARK SEATACRETURN TO: Pam ,loner EXT: 2402
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: Mayors Once
2. ORIGINATING STAFF PERSON: Bill vadino EXT: 2420 3. DATE REQ. BY: ASAP
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): A INTERLOCAL
❑ OTHER
5. PROJECT NAME: Interlocal Agreement Between the Cities of Burien, Des Moines, Federal Way, Normandy Park, and Seatac for a Study Related to School Resilience to Air Pollution
6. NAME OF CONTRACTOR: City of Burien = r r I �� �i � (] .� L'
ADDRESS: billing@burienwa.gov TELEPHONE 20&439-3151
E_1 jAM: Finance FAX:
SIGNATURENAME: Brian J. Wilson TITLE City Manager
7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTIIER REFERENCED EXHi13riS ❑ PR �OF F A ORITY TO SIGN El REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
�a� :i
& TERM: COMMENCEMENT DATE: COMPLETION DATE: 12/31/22
9. TOTAL COMPENSATION $12,500.00 (Twelve Thousand Five Hundred and NO1100 Dollars) (INCLUDE EXPENSES AND SALES TAX, IF ANY)
OF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES INNO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED ®YES IjNO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED
❑ PURCHASING: PLEASE CHARGE TO: "A
10. DOCUMENT/CONTRACT REVIEW INITIAL PDATE INITIAL/DATE APPROVED
❑ PROJECT MANAGER 12 Ax G%
❑ DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
❑ LAW
11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE:
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIAL / DATE SIGNED
`A LAW DEPARTMENT ll {
!*SIGNATORY (MAYOR OR DIRECTOR)
4 crrY CLERK nM i 7
`14 ASSIGNED AG# iG 4*
COMMENTS:
212017
INTERLOCAL AGREEMENT BETWEEN THE CITIES OF BURIEN,
DES MOINES, FEDERAL WAY, NORMANDY PARK, AND SEATAC FOR
A STUDY RELATED TO SCHOOL RESILIENCE TO AIR POLLUTION
Pursuant to RCW 39.34, the Interlocal Cooperation Act, dated December ` P , 2020,
(the "Effective Date"), this Agreement is entered into between the City of Burien, a municipal
corporation, hereinafter referred to as `Burien," the City of Des Moines, a municipal corporation
hereinafter referred to as "Des Moines," the City of Federal Way, a municipal corporation
hereinafter referred to as "Federal Way," the City of Normandy Park, a municipal corporation
hereinafter referred to as "Normandy Park," and the City of SeaTac, a municipal corporation
hereinafter referred to as "SeaTac," and all five cities collectively referred to as the "Parties."
1. Study Descriipjion. A study will be conducted by the University of Washington pertaining
to School Resilience to Air Pollution (the "Study"). The Study aims to test the feasibility, in two
phases, to demonstrate the effectiveness and measure the impact of intervening within a school
environment to reduce exposures to airborne particles of outdoor and indoor origin. Further
description of the Study is attached as Exhibit 41.
2. Study Phases. The Parties intend to contract with.the University of Washington to perform
the Study in two phases. The first phase is intended to identify the filtration efficiency of current
air handling approaches in a selection of five schools North and South of the Seattle -Tacoma
International Airport (the "Airport"). The second phase of the Study is intended to intervene in
selected schools North and South of the Airport by increasing within classroom particle filtration
capacity and observing medium -term impacts on students receiving IAQ interventions.
3. Proposed Budget. The first phase of the study will have a budget of $62,500, and the
second phase of the Study will have a budget of $250,000.
4. Phase 1 Funding. The Parties agree to collectively provide $62,500 to fund Phase 1 of the
Study. Each Party shall equally pay $12,500 for its share of the Phase 1 funding in a lump sum to
the Fiscal Manager upon execution of a Contract with the University of Washington. The funds
will be managed as described in Section 8.
5. Phase 2 Fundinn. Representative Orwall intends to request a budget proviso during the
2021 Legislative Session to fund Phase 2 of the Study. It is not the intent of this Agreement to
commit the Parties to provide funding for Phase 2 of the Study.
6. Contract and Contract Administration. Any contract between the Parties and the
University of Washington shall be approved by each party and will be administered by the City of
Burien ("Contract Administrator"). The responsibilities of the Contract Administrator include
monitoring and periodically informing the Parties of the status of work performed under the
contract and coordinating with the Fiscal Manager for payment of contract invoices.
7. Fiscal .Management. Management of fiscal matters associated with this Agreement shall
be administered by the City of Burien ("Fiscal Manager"). The responsibilities of the Fiscal
Manager include collecting each party's Phase 1 funding commitment as outlined in Section 4,
Interlocal Agreement —Air Quality Study
December, 2020 — Page 1 of 5
processing contract payments as required, and provide copies of all invoices to each party for
review. Additionally, should the Washington State Legislature provide funding for Phase 2 of
the Study, the Fiscal Manager shall manage all aspects of obtaining these funds from the State, to
make payment for Phase 2 of the Study.
8. Administration of Agreement. Supervision and administration of this Agreement shall be
the responsibility of each party's City Manager (or for the City of Federal Way, its Mayor) or
his/her designee.
9. Duration. This Agreement shall be effective upon the Effective Date provided above and
shall remain in full force and effect through completion of the Study or June 30, 2022. This
Agreement may be extended upon mutual agreement of all Parties.
10. Termination. Any party may withdraw from this Agreement, effective upon thirty (30)
days written notice to the other Parties. However, the withdrawing party shall still be responsible
for the payment of its funding obligation as set forth in Section 4.
11. Modifigation. This Agreement maybe modified by further written agreement upon mutual
acceptance by all Parties.
12. Alternative I3is1Rute Resolution. If a dispute arises from or relates to this Agreement or
the breach thereof and if the dispute cannot be resolved through direct discussions, the Parties
agree to endeavor first to settle the dispute amicably by mediation administered by a mediator
under JAMS Alternative Dispute Resolution service rules or policies before resorting to
arbitration. The mediator may be selected by agreement of the Parties or through JAMS.
13. Written Notice. All communications regarding this Agreement shall be sent by electronic
communication to the Parties at the email addresses listed on the signature page of the Agreement
unless notified to the contrary.
14. Hold Harmless. Each party to this Agreement shall defend, indemnify and hold the other
party, its appointed and elected officers, agents, counsel, and employees, harmless from claims,
actions, injuries, damages, losses, or suits including reasonable attorneys' fees, arising or alleged
to have arisen directly or indirectly out of or in consequence of the performance of this Agreement
to the extent caused by the fault or negligence of the indemnitor, its appointed or elected officials,
counsel, employees, officers, agents, assigns, volunteers or representatives.
15. Non -Discrimination. The Parties shall not discriminate in any manner related to this
Agreement based on race, color, national origin, gender, gender preference, gender orientation,
religion, age, marital status, or disability in employment or the provision of services.
16. Severability. If any provision of the Agreement shall be held invalid, the remainder of this
Agreement shall not be affected thereby if such remainder would then continue to serve the
purposes and objectives of all parties.
17. Entire Agreement. This Agreement constitutes the entire agreement between the Parties.
Interlocal Agreement —Air Quality Study
December, 2020 — Page 2 of 5
CITY OF BURIEN:
Jri4 ►r r
Brian ilson, City Manager
Email:IEBrianW@burienwa.gov
Date: December 22, 2020
APPROVED AS TO FORM:
(10
Name: GaAnon Newsom II
Title: Cit Attorne
CITY OF NORMANDY PARK:
Mark E. Hoppen, City Manager
Email:
Date:
APPROVED AS TO FORM:
Name: Cari Sand
Title: City Attorney
CITY OF FEDERAL WAY:
Jim Farrell, City Manager
Email:
Date:
APPROVED AS TO FORM:
Name: Ryan Call
Title: -City Attorney
Interlocal Agreement —Air Quality Study
December, 2020 — Page 3 of 5
CITY OF DES MOINES:
Michael Matthias, City Manager
Email:
Date:
APPROVED AS TO FORM:
Name: Tim George
Title: City Attorney
CITY OF SEATAC:
Carl C. Cole, City Manager
Email: ccole@seatacwa.gov
Date:
APPROVED AS TO FORM:
Name: Mary E. Mirante Bartolo
Title: City Attorney
CITY OF BURIEN:
Brian J
Email:
Date:
Wilson, City Manager
APPROVED AS TO FORM:
Name: Garmon Newsom II
Title: Citv Attorney
CITY OF NORMANDY PARK:
Mark E. Hoppen, City Manager
Email:
Date:
APPROVED AS TO FORM:
CITY OF DES MOINES:
Michael Matthias, City Manager
Email: mmatthias@desmoineswa.gov
Date: 12-28-2020
APPROVED AS TO FORM:
/s/ Tim George
Name: Tim George
Title: Citv Attornev
CITY OF SEATAC:
Carl C. Cole, City Manager
Email: ccole seatacwa. ov
Date:
APPROVED AS TO FORM:
Name: Cari Sand Name: Mary E. Mirante Bartolo
Title:.. City Attorney Title: City Attorney
CITY OF FEDERAL WAY:
Jim Farrell, City Manager
Email:
Date:
APPROVED AS TO FORM:
Name: _Ryan Call
Title: —City Attorney
Interlocal Agreement —Air Quality Study
December, 2020 — Page 3 of 5
CITY OF BURIEN:
Brian J. Wilson, City Manager
Email:
Date:
APPROVED AS TO FORM:
CITY OF DES MOINES:
Michael Matthias, City Manager
Email:
Date:
APPROVED AS TO FORM:
Name: Garmon Newsom I1 Name: Tom George
Title: Citv Attornev Title: City Attorney
CITY OF NORMANDY PARK: CITY OF DES MOINES:
Mark C Happen (Nov 1 , 02014:48 PST)
Mark E. Hoppen, City Manager
Email: mhoepciw4normandyparkwa.gov
Date: Nov 13, 2020
APPROVED AS TO FORM:
e&,,L. Sahl'
Kari L Sand (Nov 13, 2020 14:26 PST)
Name: Kari Sand
Title: Cky Attorney
CITY OF FEDERAL WAY:
Jim Farrell, City Manager
Email:
Date:
APPROVED AS TO FORM:
Name:
Title: City Attorney
Carl C. Cole, City Manager
Email: ccole a eatacwa. ov.
Date:
APPROVED AS TO FORM:
Name: Mary E. Mirante Bartolo
C Title: ity Attorney
CITY OF BURIEN:
Brian J. Wilson, City Manager
Email:
Date:
APPROVED AS TO FORM:
CITY OF DES MOINES:
Michael Matthias, City Manager
Email:
Date:
APPROVED AS TO FORM:
Name: Garmon Newsom II Name: Tim George
Title: City Attorney Title: _City Attorney
CITY OF NORMANDY PARK:
Mark E. Hoppen, City Manager
Email:
Date:
APPROVED AS TO FORM:
Name: Cari Sand
Title: City_ Attorney
CITY OF FEDERAL WAY:
Mayor
Email: r ,rro� I • [�
Date:
APPROVED AS TO FORM:
Name: • Ryan rall
Title: City Attorney
Interlocal Agreement —Air Quality Study
December, 2020 — Page 3 of 5
CITY OF SEATAC:
Carl C. Cole, City Manager
Email: ccole _,seatacwa gov
Date:
APPROVED AS TO FORM:
Name: _Mary E. Mirante Bartolo
Title: CiV Attorney
r-
CITY OF BURIEN:
Brian J. Wilson, City Manager
Email:.
Date:
APPROVED AS TO FORM:
CITY OF DES MOINES:
Michael Matthias, City Manager
Email:
Date:
APPROVED AS TO FORM:
Name: Garman Newsom II Name: Tim George
Title: City Attorney Title: City Attornev
CITY OF NORMANDY PARK:
Mark E. Hoppen, City Manager
Email:
Date:
APPROVED AS TO FORM:
Name: Cari Sand
Title: _City Attorney
CITY OF FEDERAL WAY:
Jim Farrell, City Manager
Email:
Date:
APPROVED AS TO FORM:
Name: Ryan Call
Title: _City Attorney
Interlocal Agreement —Air Quality Study
December, 2020 — Page 3 of 5
CITY OF SEATAC:
Carl C. Cole, City Manager
Email: ceole(@seatacwa. Jov
Date: /."3 93iBG
APPROVED AS TO FORM:
c
4V4 &L*i
Name: M= f ., Mirante Bartolo
Title: City Attorney
pn-ruiv
Specific Aims — University of Washington (UW) Healthy Air, Healthy Schools Project
Increasing evidence has highlighted outdoor impacts of ultrafine particles on communities living
in proximity to aircraft descent paths, both within the United States and internationally. The
recently completed MOV-UP study in Washington State identified a clear, aircraft associated
footprint of ultrafine particles associated with aircraft activities. Elevated concentrations of
ultrafine particles have been consistently observed in Boston, Los Angeles and other
international airport locations including London, Amsterdam Airport Schiphol and Frankfurt.
Evidence is emerging that exposure to aircraft emissions is associated with negative health
impacts. A recent 10-year retrospective population -based study in Los Angeles found a
significant increase of pre -term births in women exposed to aircraft related pollution during
gestation, and this effect was found to be independent of the effect of roadway traffic pollution.
This as well as previous work demonstrating short-term increases in inflammation in adults
exposed to community air pollution in aircraft impacted locations demonstrates the need to
implement measures to increase resilience in communities.
Resiliency in a community is improved when vulnerable members are provided with interventions
designed to mitigate or remove their sources of exposure. In partnership with MOV-UP advisory
board members, researchers at the University of Washington identified school children as
particularly vulnerable to indoor exposures to ultrafine particles from aircraft sources. Currently,
it is not well understood how ultrafine particles from aircraft sources may infiltrate into indoor
environments. Experimental and theoretical simulations of particle movement suggest a wide
range of possible infiltration factors from 10-70% infiltration into indoor spaces. Important
determining variables include: a) building type; b) ventilation system parameters, including
central vs. local units, filter type and manufacturer as well; and, c) building management
strategies.
Existing literature supports that in -class performance of students is directly impacted by the air
quality within the classroom environment. In Los Angeles, researchers studied how changes in
ambient air pollution concentrations affected the performance of second through sixth grade
students on standardized tests between 2002-2008. Comparisons were made between different
cohorts within the same school, to minimize confounder. Researchers found that a lower
concentrations of outdoor particulate matter significantly increased mathematics and reading test
scores. Similar associations between testing scores and short-term air pollution concentrations
have been observed nationally and internationally.
The impact of interventions to remove air pollutants in indoor spaces is more limited. A
researcher in Texas examined the impact of rolling IAQ improvements at nearly every school in
a single school district. This quasi -natural experiment indicated that student performance on
standardized tests significantly improved following improvements in IAQ. Rough calculations
suggest that IAQ-renovations may be a more cost-effective way to improve standardized test
scores than class size reductions. Similarly, preliminary results from another quasi -natural
experiment in California, where HEPA air filters were installed in every classroom, office and
common area for all schools within five (5) miles of a potential gas leak (but not beyond) found
Interlocal Agreement —Air Quality Study
December, 2020 — Page 4 of 5
that air filter exposure led to a 0.20 standard deviation increase in mathematics and English
scores, with test score improvements persisting into the following year.
This project aims to test the feasibility, in two phases, to demonstrate the effectiveness and measure
the impact of intervening within a school environment to reduce exposures to airborne particles
of outdoor and indoor origin. Our specific aims are to:
Phase 1 ($50,000 + overhead):
Aim 1: Identify the filtration efficiency of current air handling approaches in a selection of
five (5) schools North and South of the airport.
a. Determine the size resolved ratio of indoor to outdoor particles in selected
unoccupied classrooms
b. Quantify the current ability of ventilation solutions to remove indoor generated
particles (half-life). Do current air quality handling systems adequately remove particles
that might contain COVID-19 particles?
C. Describe the current air exchange rate (AER) of existing filtration systems under
different MERV rating filters.
d. Based on the experimental measures, describe the infiltration capacity of:
1) ultrafine particles of aircraft origin; 2) ultrafine particles of traffic origin; and;
3) wildfire smoke.
Phase 2 ($250,000 + overhead):
Aim 2: Intervene in selected schools North and South of the airport by increasing within
classroom particle filtration capacity.
a. Randomize classrooms to receive an IAQ intervention, based on testingresults
from Aim 1.
b. Measure IAQ impacts of intervention under different aircraft flow conditions.
Aim 3: Observe medium -term impacts on students receiving IAQ interventions.
a. Quantify impact of IAQ intervention on school absenteeism.
b. Quantify impact of IAQ intervention on quarterly student achievement scores.
This project is designed to provide guidance and recommendations to communities impacted by a
variety of outdoor air pollution sources to increase resilience within a school setting by identifying
impactful interventions, testing deployment, and measuring impact. We expect that the
intervention proposed to reduce indoor exposures to outdoor pollutants associated with aircraft
traffic will also be effective in reducing exposures to wildfire smoke and roadway traffic. The
methods developed will also explicitly test the effectiveness of the filtration strategy in reducing
indoor generated particles, potentially decreasing the risk of COVID-19 transmission within
classroom settings.
Interlocal Agreement —Air Quality Study
December, 2020 — Page 5 of 5
