HomeMy WebLinkAboutAG 22-061 - PUYALLUP CITY JAILRETURN
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM I
1. ORIGINATING DEPT./DIV: PD
2. ORIGINATING STAFF PERSON: Ly ette EXT: 6701 3. DATE REQ. BY: ASAP
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/ CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT(AG#):_ LI INTERLOCAL
❑ OTHER
5. PROJECT NAME: Jail se, ices - In rat aH rasing
6. NAME OF CONTRACTOR: Puyallup City Jail
ADDRESS: 311 W. Pioneer, Puyallup, WA 98371 TELEPHONE
E-MAIL: FAX:
SIGNATURE NAME: TITLE
7. EXHIBITS AND ATTACHMENTS: O SCOPE, WORK OR SERVICES O COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: March 1, 2022
COMPLETION DATE: Feb-naryP8-2828 auto renews annually
9. TOTAL COMPENSATION $ 158.28 for 2022 Bed Rate (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES AND IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED i0YES ONO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED
❑ PURCHASING: PLEASE CHARGE TO: 122-2200-061-523-60-541
10. DOCUMENT/CONTRACT REVIEW
❑ PROJECT MANAGER
IR DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
❑ LAW
11. COUNCIL APPROVAL (IF APPLICABLE)
INITIAL/ DATE REVIEWED INITIAL/ DATE APPROVED
Andy J. Hwang, Chief of Police
jr c2r2212022
COMMITTEE APPROVAL DATE: g a� COUNCIL APPROVAL DATE: 3
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: _ DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMIND ER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
WrLAW DEPARTMENT
�IGN AI ORY(MAYOROR DIRECTOR)
�Cl"IY CLERK
BASS IGNED AG#
COMMENTS:
LL�I
DocuSign Envelope ID: 052DOEA9-7112-4CBF-BAFB-8D32EA3EC570
INTERAGENCY AGREEMENT BETWEEN THE CITY OF PUYALLUP,
WASHINGTON AND CITY OF FEDERAL WAY, WASHINGTON, FOR THE
HOUSING OF INMATES IN THE PUYALLUP CITY JAIL
This agreement is between the City of Puyallup, a municipal corporation of the State
of Washington (hereinafter "Puyallup") and the City of Federal Way, a municipal
corporation of the State of Washington (hereinafter "Federal Way").
Recitals
WHEREAS, RCW 39.34 and RCW 70.48, allows local governmental units to make
the most efficient use of their powers by enabling them to cooperate and enter agreements
with each other for providing jail services; and
WHEREAS, Federal Way wishes to designate the Puyallup Jail as a place of
confinement for inmates from the City of Federal Way; and
WHEREAS, in an effort to streamline administrative procedures and ensure that the
daily rate of $l 58.28 to house inmates at Puyallup's jail is consistent with the current
operating costs, it is necessary to enter into an updated interagency agreement; and
WHEREAS, the governing bodies of each of the parties hereto have decided to enter
into this Agreement as authorized by RCW 39.34, RCW 70.48 and other Washington law, as
may be amended;
NOW, THEREFORE, in consideration of the above and foregoing recitals, the
payments to be made, the mutual promises and covenants herein contained, and for other
good and valuable considerations, the parties hereto agree as follows:
Agreement
1. GOVERNING LAW
The parties hereto agree that, except where expressly otherwise provided, the
applicable laws and administrative rules and regulations of the State of Washington shall
control. Any actions, suit, or judicial or administrative proceeding for the enforcement of
this agreement shall be brought and tried in the Federal or Superior Court for the State of
Washington in Pierce County.
2. EFFECTIVE DATE
This Agreement shall become effective upon the last party's signature and terminate
one year form this date. The Agreement will be automatically renewed for successive one-year
terms unless terminated by either party pursuant to section 3 of this Agreement.
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3. TERMINATION
(a) By either party. This Agreement may be terminated at any time by written notice
from either party to the other party delivered by regular mail to the contact person identified
in §4, provided that termination shall become effective ninety (90) calendar days after receipt
of such notice. Notice will be presumed received 3 working days after the notice is posted in
the mail. Within said ninety (90) days, Federal Way agrees to remove its inmates(s) from
the Puyallup Jail.
(b) In the event of termination of this Agreement for any reason, Federal Way shall
compensate Puyallup for inmates housed by the Puyallup Jail after notice of termination until
Federal Way retakes its inmates in the same mamler and at the same rates as if this Agreement
had not been terminated and the provisions of this Agreement, including by way of illustration
and not limitation, §24 Indemnity, shall remain in force until such time as all inmates from
Federal Way have been retaken.
4. MAILING ADDRESSES
All notices, reports, and correspondence to the respective parties of this Agreement
shall be sent to the following:
City of Puyallup: Chief of Police
Puyallup Police Department
311 W Pioneer
Puyallup, WA 98371
Contact:
5. COMPENSATION
a) Bed Rate. In consideration of Puyallup's commitment to house Federal Way
inmates, Federal Way shall pay Puyallup one hundred fifty-eight dollars and 28/100
($158.28) per day for each imnate housed.
b) Administrative Booking Rate. Puyallup will authorize Federal Way Police
Officers to transport misdemeanor level suspects to its jail for administrative booking.
Administrative booking shall include booking suspects into the jail pursuant to Puyallup Jail
policies and standard operating procedures and detaining those suspects until booking
information, including fingerprints and photographs, are obtained. Following the booking
process, suspects shall be transported by Federal Way Officers back to the City of Federal
Way where they will be released. As compensation for the administrative booking services,
Federal Way shall pay Puyallup sixty-two dollars ($62.00) for each administratively booked
DocuSign Envelope ID: 052DOEA9-7112-4CBF-BAFB-8D32EA3EC570
individual. Any other costs associated with the administrative booking process shall be the
sole responsibility of the City of Puyallup.
c) Bed Rate and Administrative Booking Rate will be increased at a rate of 100%
of the Seattle -Tacoma -Bellevue CPI-U first half index for the year prior with a minimum of
0% to a maximum of 2.25%. The rate increase will occur on January 1 of each year unless
otherwise negotiated and agreed by the parties. (For example, the 2022 Seattle -Tacoma -
Bellevue CPI-U first half index will set the amount of the January 1, 2023 increase to Bed
Rate and Administrative Booking Rate.).
d) Billing and Payment. Puyallup agrees to provide Federal Way with an
itemized bill listing all names of inmates who are administratively booked or housed, the number
ofdays housed (including date of booking and date of releases), and the dollar amount due for
each. Puyallup agrees to provide said bill by the last day of each following month. Federal
Way agrees to make payment to Puyallup within 30 days of receipt of such bill for the amount
billed for the previous calendar month.
6. SERVICES PROVIDED
Puyallup agrees to provide jail services or administrative booking for gross
misdemeanor/misdemeanor inmates for those offenses that have been committed by
adults within Federal Way's jurisdiction.
7. Booking
Inmates shall be booked pursuant Puyallup's booking policies and procedures. Inmates
transported by Federal Way Officers that are not acceptable at booking, will be the
responsibility of the Federal Way Officers to transport back to the City of Federal Way.
Pursuant to RCW 70.48.130, and as part of the booking procedure, Puyallup shall
obtain general information concerning the inmate's ability to pay for medical care, including
insurance or other medical benefits or resources to which the inmate is entitled. The
information is to be used for third party billing.
8. RESPONSIBILITY FOR OFFENDER'S CUSTODY
It shall be the responsibility of Puyallup to confine the inmate or inmates; to provide
treatment, including the furnishing of subsistence and all necessary medical and hospital
services and supplies; to provide for inmates' physical needs; to retain them in said custody;
to supervise them; to maintain proper discipline and control; to make certain that they receive
no special privileges and that the sentence and orders of the committing court in the State are
faithfully executed; provided that nothing herein contained shall be construed to require
Puyallup, or any of its agents, to provide treatment, facilities or programs for any inmates
confined pursuant to this Agreement, which it does not provide for similar inmates not
confined pursuant to this Agreement. Puyallup shall provide facilities for consultation and
communication between inmates and their legal counsel. It shall also be the responsibility of
Puyallup to calculate "good time" accrued in and subsequent release of the inmate in
accordance with the Puyallup's standard practice and procedure. Federal Way agrees to be
DocuSign Envelope ID: 052DOEAg-7112-4CBF-BAFB-8D32EA3EC570
bound by Puyallup's standard practice and procedures related to inmates housed .in the
Puyallup Jail.
9. RIGHT TO REFUSAL
To the greatest extent permitted by law, Puyallup shall have the right to refuse to
accept Federal Way inmates or to return a Federal Way inmate to the City of Federal Way if
in the judgment of Puyallup, the inmate has a current illness or injury which may adversely
affect the operations of the Puyallup Jail, has history of serious medical problems, presents a
substantial risk of escape, or presents a substantial risk of injury to other persons or property
or themselves. Further, Puyallup may refuse to accept an inmate if the jail is at or near
capacity or if in the judgement of Puyallup that accepting an inmate may create a risk to the
safety of persons or property.
10. RETAKING OF INMATES
Upon request from Puyallup, Federal Way shall, at its expense, retake any Federal Way
inmate within twelve (12) hours after receipt of such request. In the event the confinement of any
Federal Way inmate is terminated for any reason, Federal Way, shall, at its expense, retake such
inmate from Puyallup.
11. COPY OF ARREST �VARRANT OR CITATION AND BAIL SCHEDULE
Federal Way law enforcement officers placing Federal Way misdemeanants in the
Puyallup Jai I shall, in eveiy instance, first furnish an arrest warrant, citation, court order, or
judgment and sentence, to the Puyallup Jail upon booking of an inmate. Federal Way is also
responsible for providing Puyallup Jail with a complete bail schedule no later than January 1
of each year.
12. NON -ASSIGNABILITY.
This Agreement may not be assigned by either party.
13. TRANSPORTATION
Federal Way inmates incarcerated in Puyallup pursuant to this Agreement shall be
transported to Puyallup by and at the expense of Federal Way and shall be returned, if
necessary, to the City of Federal Way by Federal Way personnel and at Federal Way's
expense. Puyallup is not responsible for transportation of Federal Way inmates under this
Agreement and shall be reimbursed by Federal Way for any actual expense incurred in
transport of an inmate if, in fact, transportation of an inmate by Puyallup becomes necessary
including if the transport was a result of a warrant, or medical appointment. Such
transportation shall be calculated based upon the time required for transport at the correction
officer over time rate of $55.00 per hour.
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DocuSign Envelope ID: 052DOEA9-7112-4CBF-BAFB-8D32EA3EC570
14. RECORDS AND REPORTS
(a) Federal Way shall forward to Puyallup before or at the time of delivery of
each inmate a copy of all imnate records pertaining to the inmate's present incarceration at
other correctional facilities. If additional information is requested regarding a particular
inmate, the parties shall mutually cooperate to provide any additional information.
(b) Puyallup shall keep all necessary and pertinent records concerning such inmates
incarcerated in Puyallup Jail. During an inmate's confinement in Puyallup, Federal Way
shall upon request, be entitled to receive and be furnished with copies of any report or record
associated with said inmates(s) incarceration, as may be permitted by law.
15. MEDICAL TREATMENT
(a) Inmates shall receive medical, psychiatric and dental treatment when emergent and
necessary to safeguard their health while housed in the Puyallup jail. Puyallup shall
provide for routine minor medical services in the Puyallup Jail. Examples of medical services
which may be provided in the Puyallup Jail but which are not routine, and for which Federal
Way shall be billed include, but are not necessarily limited to, HIV/AIDS treatment,
chemotherapy, dialysis treatment, and hemophiliac treatment. Federal Way shall be responsible
for any and all medical, dental or mental health costs incurred by or on behalf of a Federal Way
prisoner including but not limited to prescriptions, appliances, supplies, emergency transport
associated with the delivery of any emergency and/or medical service provided to Federal Way
inmates.
(b) An adequate record of all such services shall be kept by Puyallup in accordance
with HIPAA regulations for Federal Way's review at its request. Any medical or dental
services of major consequence shall be reported to Federal Way as soon as time permits.
(c) Federal Way shall be responsible for any and all costs incurred by or onbehalf ofa
Federal Way prisoner regarding hospitalization. If necessary, Federal Way shall reimburse
Puyallup dollar for dollar any amount expended or cost incurred by Puyallup in providing the
same; provided that, except in emergencies, .Federal Way will be notified by contacting a duty
Sergeant at the Federal Way Police Department prior to the inmate's transfer to a hospital and
nothing herein shall preclude Federal Way from retaking the ill or injured inmate. In the event
a Federal Way inmate is taken by emergency to a hospital, Puyallup shall notify Federal Way
as soon as practicable following emergency transport. Federal Way is responsible for
providing security during any period of hospitalization.
16. DISCIPLINE
Puyallup shall have physical control over and power to exercise disciplinary authority
over all inmates of Federal Way. However, nothing contained herein shall be construed to
authorize or permit the imposition of any type of discipline prohibited by the constitution and
laws of the State of Washington or the constitution and laws of the United States.
DocuSign Envelope ID: 052DOEAg-7112-4CBF-BAFB-8D32EA3EC570
17. STANDARD OF RELEASE.,
Federal Way shall adopt Administrative Order No. 2013-01 Puyallup Municipal
Court Standards of Release.
18. VIDEO ARRAIGNMENT
Upon request, Puyallup will provide video arraignment services at the rate of $55.00 per
hours with a (4) four-hour minimum charge.
19. REMOVAL FROM THE JAIL
An inmate from Federal Way legally confined in Puyallup shall not be removed from
there by any person except:
a) When requested by Federal Way Police Department in writing authorizing
such release; or
b) Upon court order in those matters in which said court has jurisdiction over
such inmate; or
c) For appearance in the court in which a Federal Way inmate is charged; or
d) In compliance with a Writ of Habeas Corpus; or
e) If the prisoner has served his sentence, or the charge pending against said
inmate has been dismissed, or bail or other recognizance has been posted as
required by the courts; or
f) For other scheduled court appearances, including those for which they are
not being held, or
g) Upon the execution of the Standards of Release Administrative Order No.
2013-01, or
h) For medical care (see § 15) and court ordered evaluations.
20. ESCAPES
In the event any Federal Way inmate shall escape from Puyallup's custody, Puyallup
will use all reasonable means to recapture the inmate. The escape shall be reported
immediately to Federal Way. Puyallup shall have the primary responsibility for and authority
to direct the pursuit and retaking of the inmate or inmates within its own jurisdiction. Any cost
in connection therewith shall be chargeable to and borne by Puyallup, however, Puyallup
shall not be required to expend unreasonable amounts to pursue escaped inmates beyond its
jurisdiction.
21. DEATH OF AN INMATE..,
a) In the event of the death of a Federal Way inmate, Puyallup shall notify the Pierce
County Medical Examiner. Federal Way shall receive copies of any records made at or in
connection with such notification, unless prohibited by law or court order. Reasonable
copying costs for such copies shall be borne by Federal Way.
DocuSign Envelope ID: 052DOEA9-7112-4CBF-BAFB-8D32EA3EC570
b) Puyallup shall immediately notify Federal Way of the death of a Federal Way
inmate, furnish reasonable and necessary information as reasonably requested and follow
reasonable instructions of Federal Way with regard to the disposition of the body. The body
shall be released to the Medical Examiner. All expenses relative to any necessary
preparation of the body and shipment charges shall be paid by Federal Way. The provisions
of this paragraph shall govern only the relations between or among the parties hereto and
shall not affect the responsibility or liability of any relative or other person for the
disposition of the deceased or any expenses connected therewith.
22. DISPUTE BETWEEN FEDERAL, WAY AND PUYALLUP
Should a dispute arise as to the application, compensation, enforcement, or
interpretation of this Agreement between Federal Way and Puyallup, the parties shall first
attempt to resolve such disputes through good faith and reasonable negotiations. However, if
a dispute cannot be resolved through direct discussions, the parties agree to endeavor first to
settle the dispute in an amicable manner by mediation administered by a mediator under
JAMS Alternative Dispute Resolution service rules or policies before resorting to arbitration.
The mediator maybe selected by agreement of the parties or through JAMS. Following
mediation, or upon mutual written agreement of the parties to waive mediation, any
unresolved controversy or claim arising from or relating to this Agreement or breach thereof
shall be settled through binding arbitration which shall be conducted under JAMS rules or
policies. The arbitrator may be selected by agreement of the parties or through JAMS. All
fees and expenses for mediation or arbitration shall be borne by the parties equally, however,
each party shall bear the expense of its own counsel, experts, witnesses, and preparation and
presentation of evidence.
23. INSURANCE
(a) Each party agrees to provide the other with evidence of insurance coverage, in
the form of a certificate of insurance from a solvent insurance provider and/or a letter
confirming coverage from a solvent insurance pool, which is sufficient to address the
insurance and indemnification obligation set forth in the Agreement;
(b) Each party shall obtain and maintain coverage in minimum liability limits of
five million dollars ($5,000,000) per occurrence and five million dollars ($5,000,000) in the
aggregate for its liability exposures, including comprehensive general liability, errors and
omissions; auto liability and police professional liability. The insurance policy shall provide
coverage for those events that occur during the term of the policy, despite when the claim is
made.
24. HOLD HARMLESS AND INDEMNIFICATI
a) Puyallup shall defend, indemnify and hold Federal Way, its officers, officials,
employees and volunteers, harmless from any and all claims, injuries, damages, losses or
suits including attorney fees, arising out of or resulting from the acts, errors or omissions of
7
DocuSign Envelope ID: 052DOEAg-7112-4CBF-BAFB-8D32EA3EC570
Puyallup in performance of this Agreement.
b) Federal Way shall defend, indemnify and hold Puyallup, its officers,
officials, employees and volunteers, harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of Federal Way in performance of this Agreement.
c) Puyallup and Federal Way hereby waive, as to each other only, their
immunity from suit under industrial insurance, title 51 RCW. This waiver of immunity
was mutually negotiated by the parties hereto.
d) The waivers in this section have been mutually negotiated by the parties and
this entire section shall survive the expiration or termination of this Agreement
25. INDEPENDENT CONTRACTOR
In providing services under this Agreement, Puyallup is an independent contractor
and neither it, nor its officers, officials, agents or employees are employees of Federal Way
for any purpose, including responsibility for any federal or state tax, industrial insurance, or
Social Security liability. Neither shall the provision of services under this agreement give
rise to any claim or career service or civil service rights, which may accrue to employees of
Federal Way or Puyallup under any applicable law, rule or regulation.
26. PRISON RAPE ELIMINATION ACT
Puyallup acknowledges and is working toward compliance of the Prison Rape
Elimination Act regarding custodial sexual misconduct.
27. MISCELLANEOUS
Concurrent Original. This Agreement may be executed in any number of
counterparts, which counterparts shall collectively constitute the entire Agreement.
Real or Personal Property. It is not anticipated that any real or personal property
will be acquired or purchased by the Parties solely because of this Agreement.
No Joint Venture or Partnership. No joint venture, separate administrative or
governmental entity, or partnership is formed as a result of this Agreement.
28. ENTIRE AGREEMENT
The written provisions and terms of this Agreement, together with any attachments,
supersede all prior written and verbal agreements and/or statements by any representative of
the parties, and those statements shall not be construed as forming apart of or altering in any
manner this Agreement. Any prior written and/or oral agreement between the parties
pertaining to jail services is terminated and superseded by this Agreement. This Agreement
and any attachments contain the entire Agreement between the parties. Should any language in
DocuSign Envelope ID: 052DOEA9-7112-4CBF-BAFB-8D32EA3EC570
any attachment conflict with any language contained in this Agreement, the terms of this
Agreement shall prevail. ,
29. SEVERABILITY
Should any provision of this Agreement be determined to be unenforceable by a
court of law, such provision shall be severed from the remainder of the Agreement, and such
action shall not affect the enforceability of the remaining provisions herein.
0
DocuSign Envelope ID: 052DOEA9-7112-4CBF-BAFS-8D32EA3EC570
IN WITNESS WHEREOF, the parties below have executed this Agreement, and by doing
so, acknowledge that they have read this Agreement understand its terms, and enter this
Agreement in a knowing, intelligent, and voluntary manner.
CITY OF PUYALLUP:
- 6y:
By: Steve Kirklie
Its: City Manager 4/29/2022
Date:
ATTEST:
[ox,&9-a ny:
/r un Fvi{sueU
By: Brenda Fritsvold
Its: City Clerk 4/29/2022
Date:
APPROVED AS TO
FORM: Dacu9igned by
By: Shawn Arthur
Its: Deputy City Attorney
Date: 4/29/2022
1C
CIT-YofW FEDERAL WAY:
B�: Jim Ferrell
Its: Mayor
Date:
ATTEST:
-WP&X &46w7A
Stephanie Courtney
Its: City Clerk
Date: 05b 7 � Z
APPROVED AS TO FORM:
By: Ryan Call
Its: City Attorney
Date:
COUNCIL MEETING DATE: March 15, 2022
ITEM #: 5 f
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA RILL
SUBJECT: JAIL SERVICES CONTRACT — PUYALLUP CITY JAIL
POLICY QUESTION: Should the City of Federal Way/Federal Way Police Department enter into a new
agreement with the Puyallup City Jail?
COMMITTEE: PRHS&PSC MEETING DATE: March 8, 2022
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: CURTIS TUCKER, JAIL COORDINATOR DEPT: Police
Attachments:
1. Staff Report
2. Puyallup Jail Service Agreement
Options Considered:
1. Approve the proposed agreement and authorize execution of the contract.
2. Do not approve the proposed agreement and provide direction to staff.
MAYOR'S RECOMMENDATION— Option 1.
MAYOR APPROVAL:3 `7 DIRECTOR APPROVAL:
Ca illee f Cueuti IiFi[i ale
InitiaVDate Inlilai ale
COMMITTEE RECOMMENDATION: I move to forward the proposed agreement to the March 15, 2022, Council
consent agenda for approval.
/171
Committee Chair Committee Member Committee Member
P�OPOSED COUNCIL MOTION: "I move to approve the proposed agreement and authorize the Mayor to sign
said agreement. "
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
UNCIL ACT IO
J G4; 3I IV/APPRQVCOUNCIL BILL #
DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 12/2017 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: March 8, 2022
TO: City Council Members
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Jail Services Contract — Puyallup City Jail
Firxancial Impacts:
By changing our Puyallup contract from a guaranteed 3 bed to an "as -needed" bed rate, it will
potentially save us $137,000 a year (2022 rate). Due to its location and prisoner restrictions,
last year, we only used the facility 44 times. This savings would be put towards the SCORE
contract for the additional beds.
Background Information:
In 2020, we separated from SCORE Jail as an Owner City because the financial burden
became unsustainable. Puyallup City Jail was chosen as one of the replacement facilities
with a 3 guaranteed bed contract.
In the two years that we have used the facility, our booking patterns have indicated that it
isn't being used enough to justify the number of beds that we are "pre -paying" for. Many
reasons were identified to include; restrictions on prisoners that can be booked -due to mental
illness/injury, the time spent booking due to their limited staffing, and requirement of picking
up prisoners released during off hours of the transport units.
In 2021, a contract was started with SCORE for 3 guaranteed beds. Given the increasing
number of prisoners with mental health issues, we are relying on SCORE to accept them at
initial booking, when the smaller jails would refuse. We are averaging 14 beds a day at
SCORE, with half of them classified as Mental Health. We have proposed to increase the
bed count at SCORE to 7 to better reflect our yearly booking average (8.1).
Puyallup has agreed to keep a "zero bed" agreement in place to provide us an option if our
current facilities get full once the courts have returned to full service. We would pay $158
per day (2022 rate).
Rev. 7/18
From:
Lynette Allen
To:
Jennifer Marshall
Subject:
RE: Contracts Ready
Date:
Wednesday, May 18, 2022 8:53:17 AM
Attachments:
imaae001.png
Jennifer,
I really need to quick taking our people's word on agreements and read through them closer.
The Puyallup completion date should actually say "Automatically renewed for 1-year terms."
Sorry
Thanks
Lynette
From: Jennifer Marshall <Jennifer.Marshall@cityoffederalway.com>
Sent: Tuesday, May 17, 2022 12:31 PM
To: Mary Jaenicke <Mary.Jaenicke@cityoffederalway.com>; Lynette Allen
<Lynette.Allen@cityoffederalway.com>
Cc: CK <CK@cityoffederalway.com>; Tonia Proctor <Tonia.Proctor@cityoffedera lway.com>; Derreck
Presnell <Derreck.Presnell@cityoffederalway.com>; Chase Donnelly
<Chase. Don nelly@cityoffederalway.com>; Donielle Nevels
<Donielle.Nevels@cityoffederalway.com>; Jennifer Pettie <Jennifer.Pettie@cityoffederalway.com>;
Steve Groom <Steve.Groom@cityoffederalway.com>
Subject: Contracts Ready
Good afternoon,
Your contracts have been processed and are ready to be viewed in Laserfiche.
Department
Contractor
Contract
Police
Puyallup City Jail
AG 22-061
Parks & Rec
Willscot
AG 22-062
Thanks,
Jennifer Mar5hall
Deputy City Clerk I City of Federal Way
Desk 253 835-2542 1 Fax 253 835-2509
CITY W
Federal Way
Centered on Opportunity
