HomeMy WebLinkAboutAG 22-064 - KING COUNTYi RETURN TO: EXT: j CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: FWCC 2. ORIGINATING STAFF PERSON: Trisha Plucknett EXT: 6921 3. DATE REQ. BY:. 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL 0 OTHER Capital Grant Agreement 5. PROJECT NAME: Youth and Amateur Sports Grant Agreement 6. NAME OF CONTRACTOR: King County ADDRESS: TELEPHONE E-MAIL: FAX: SIGNATURE NAME: Dow 501I TITLE King County Executive 7. EXHIBITS AND ATTACHMENTS: it SCOPE, WORK OR SERVICES m COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE in ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: July 1, 2021 COMPLETION DATE: December 31, 2022 9. TOTAL COMPENSATION $150,000.00 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ®YES ®NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ PURCHASING: PLEASE CHARGE TO: "IA 10. DOCUMENT/CONTRACT REVIEW ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW 11. COUNCIL APPROVAL (IF APPLICABLE) 12 CONTRACT SIGNATURE ROUTING ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED INITIAL I DATE REVIEWED INITIAL / DATE APPROVED CG 05/17/22 COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL / DATE SIGNED ❑ LAW DEPARTMENT ❑ SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK 6 ❑ ASSIGNED AG# AG# COMMENTS: Contract does not need to be reviewed Contract has already been signed on page 10 - just needs to be assigned an AG # to fully execute the contract 212017 DocuSign Envelope ID: AA47821B-020D-44F4-8B2A-CBCBCBFA5750 King County Youth and Amateur Si3orts Grant Agreement Capital Grant Agreement Department/Division: Natural Resources and Parks / Parks and Recreation Agency: City of Federal way Project: Sa halie Track Replacement Amount: $150,000.00 Project#: _1141941 Contract#: 6257648 Term Period: Jul 11, 2021 To December 31, 2022 THIS CAPITAL GRANT AGREEMENT ("Agreement") is entered into by KING COUNTY (the "County"), and City of Federal Way (the "Agency"), whose address is: 33325 8th Ave. South Federal Way, WA 98003 WHEREAS, the Agency is either a public agency or a non-profit organization that provides youth or amateur sports opportunities or acts as a fiscal sponsor for such Project; WHEREAS, King County has selected the identified Agency to receive a Youth and Amateur Sports Fund ("YASF") Grant award to assist in projects that provide increased athletic opportunities for the citizens of King County, Washington; WHEREAS, the Agency shall utilize the award to address an athletic need in King County; and WHEREAS, King County is authorized to administer the YASF grant project and enter into agreements for the use of King County funds by public agencies or not -for -profit organizations to provide a service to the public under King County Ordinance 18409 § 84; NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and do mutually agree as follows: 1. The Agency shall provide services and comply with the requirements set forth hereinafter and in the following attached exhibits, which are incorporated herein by reference: ® Program Summary and Scope of Attached hereto as Exhibit I ® Capital Budget ® Project Design Schematic JAttachjedhereto as Exhibit II Attached hereto as Exhibit III DocuSign Envelope ID: AA47821 B-020D-44F4-8B2A-CBCBCBFA5750 YASF— Capital Grant [ City of Federal way ] 2. TERM This Agreement shall commence on July 1. 2021, and shall expire on the Decemlx;i_ 31, 2022, unless extended or earlier terminated, pursuant to the terms and conditions of this Agreement. 3. PREMISES This grant Project is located at: 33325 8th Ave. South Federal Way, WA 98003 4. PARTIES All communication, notices, coordination, and other tenets of this Agreement shall be managed by: On behalf of Count : Butch Lovelace, YSFG Project Manager King County Parks and Recreation Division 201 South Jackson Street, Suite 700 Seattle, WA 98104-3855 Email: IDUtCh .loveiace(dikincicounty.gov Phone: 206.477.4577 On behalf of Agency: Cody Geddes, Recreation Supervisor 33325 8th Ave. South Federal Way, WA 98003 Email: cody.geddes@cityoffederalway.com Phone: 253-835-6926 5. COMPENSATION AND METHOD OF PA)"MENT A. Excepting only Council directed grant funds, County shall authorize, at County's sole discretion, release of a portion of the grant funds, upon execution of this Agreement, and receipt of Agency's County -approved Scope of Work and Capital Budget (see Section 6). County shall initiate authorization for payment after approval of corrected invoices and required exhibits. County shall make payment to the Agency not more than thirty (30) days after a complete and accurate invoice and required documentation is received and approved. B. Agency shall submit its final invoice and any outstanding deliverables within fifteen (15) days of the date this Agreement expires or is terminated. If the Agency's final invoice and reports are not submitted by the day specified in this subsection, County will be relieved of all liability for payment to the Agency of the amounts set forth in said invoice or any subsequent invoice. 6. AGENCY DELIVERABLES Page 2 of 9 DocuSign Envelope ID: AA47821B-020D-44F4-862A-CBCBCBFA5750 YASF — Capital Grant [ Clty of Federal Way J A. Project Summary and_Scope of Work. Agency shall provide a County -approved Project Summary and Scope of Work, attached hereto as Exhibit I. The Project Summary and Scope of Work shall describe Agency's capital project, facility use and programming, and description of its intended use of grant funds. B. GaPital Budget. Agency shall provide a County -approved Capital Budget, attached hereto as Exhibit II. Agency shall apply the funds received from the County under this Agreement in accordance with said budget. If, at any time during the Term of this Agreement, Agency expects that the cumulative amount of transfers among the budget categories may exceed ten percent (10%) of the Agreement amount, then Agency shall notify County to request approval. Supporting documents necessary to explain fully the nature and purpose of the change(s) and an amended budget may be required for each request for such approval. County approval of any such amendment shall not be unreasonably withheld. C. Projecl Design Schematic. Agency shall provide a County -approved Project Design Schematic, attached hereto as Exhibit III. 7. COMMUNICATION Agency shall recognize County as a "grant sponsor" for the grant project in the following manner: A. Events: Agency shall invite and recognize "King County Parks" at all events promoting the project, and at the final project dedication. B. Con7munity Relations: Agency shall recognize "King County Parks" as a "grant sponsor" in all social media, websites, brochures, banners, posters, press releases, and other promotional material related to the Project. 8. PUBLIC ACCESS These funds are provided for the purpose of developing and/or supporting the delivery of sports activities or infrastructure for, but not exclusively serving, persons under twenty-four (24) years of age, and low and moderate income communities within King County. Fees for the Project shall be no greater than those generally charged by public operators or project providers in King County. 9. INTERNAL CONTROL. AND ACCOUNTING SYSTEM Agency shall establish and maintain a system of accounting and internal controls which complies with applicable, generally accepted accounting principles, and governmental accounting and financial reporting standards in accordance with Revised Code of Washington (RCW) Chapter 40.14. 10. MAINTENANCE OF RECORDS A. Agency shall maintain accounts and records, including personnel, property, financial, Project records, including Agreement deliverables, and other such records as may be deemed necessary by the County to ensure proper accounting for all Agreement funds and compliance with this Agreement. Page 3 of 9 DocuSign Envelope ID: AA47821B-020D-44F4-8B2A-CBCBCBFA5750 YASF — Capital Grant [ City of Federal Way ] B. These records shall be maintained for a period of six (6) years after the expiration or earlier termination of this Agreement unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 40.14. C. Agency shall inform the County in writing of the location, if different from the Agency address listed on page one of this Agreement, of the aforesaid books, records, documents, and other evidence and shall notify the County in writing of any changes in location within ten (10) working days of any such relocation. 11. RIGHT TO INSPECT County reserves the right to review and approve the performance of Agency with regard to this Agreement, and, at its sole discretion, to inspect or audit the Agency's records regarding this Agreement and the Project upon seventy-two (72) hours' notice during normal business hours. 12. COMPLIANCE WITH ALL LAWS AND REGULATIONS Agency, in cooperation and agreement with the owners of the Premises, shall comply with all applicable laws, ordinances and regulations in using funds provided by the County, including, without limitation, those relating to providing a safe working environment to employees and, specifically, the requirements of the Washington Industrial Safety and Health Act (WISHA); and, to the extent applicable, those related to "public works," payment of prevailing wages, and competitive bidding of contracts. The Agency specifically agrees to comply and pay all costs associated with achieving such compliance without notice from King County; and further agrees that King County, does not waive this Section by giving notice of demand for compliance in any instance. The Agency shall indemnify and defend the County should it be sued or made the subject of an administrative investigation or hearing for a violation of such laws related to this Agreement. 13. CORRECTIVE ACTION A. If the County determines that a breach of contract has occurred or does not approve of the Agency's performance, it will give the Agency written notification of unacceptable performance. The Agency will then take corrective action within a reasonable period of time, as may be defined by King County in its sole discretion in its written notification to the Agency. B. The County may withhold any payment owed the Agency until the County is satisfied that corrective action has been taken or completed. 14. TERMINATION A. The County may terminate this Agreement in whole or in part, with or without cause, at any time during the Term of this Agreement, by providing the Agency ten (10) days advance written notice of the termination. B. If the termination results from acts or omissions of the Agency, including but not limited to misappropriation, nonperformance of required services, or fiscal mismanagement, the Agency shall return to the County immediately any funds, Page 4 of 9 DocuSign Envelope ID: AA47821B-020D-44F4-8B2A-CBCBCBFA5750 YASF — Capital Grant [ City of Federal Way I misappropriated or unexpended, which have been paid to the Agency by the County. C. Any King County obligations under this Agreement beyond the current appropriation year are conditioned upon the County Council's appropriation of sufficient funds to support such obligations. If the Council does not approve such appropriation, then this Agreement will terminate automatically at the close of the current appropriation year. 15. FUTURE SUPPORT; UTILITIES AND SERVICE The County makes no commitment to support the services contracted for herein and assumes no obligation for future support of the activity contracted for herein except as expressly set forth in this Agreement. The Agency understands, acknowledges, and agrees that the County shall not be liable to pay for or to provide any utilities or services in connection with the Project contemplated herein. 16, HOLD HARMLESS AND INDEMNIFICATION The Agency agrees for itself, its successors, and assigns, to defend, indemnify, and hold harmless King County, its appointed and elected officials, and employees from and against liability for all claims, demands, suits, and judgments, including costs of defense thereof, for injury to persons, death, or property damage which is caused by, arises out of, or is incidental to any use of or Occurrence on the Project that is the subject of this Agreement, or the Agency's exercise of rights and privileges granted by this Agreement, except to the extent of the County's sole negligence. The Agency's obligations under this Section shall include: A. The duty to promptly accept tender of defense and provide defense to the County at the Agency's own expense; B. Indemnification of claims made by the Agency's employees or agents; and C. Waiver of the Agency's immunity under the industrial insurance provisions of Title 51 RCW, but only to the extent necessary to indemnify King County, which waiver has been mutually negotiated by the parties. In the event it is necessary for the County to incur attorney's fees, legal expenses or other costs to enforce the provisions of this Section, all such fees, expenses and costs shall be recoverable from the Agency. In the event it is determined that RCW 4.24.115 applies to this Agreement, the Agency agrees to protect, defend, indemnify and save the County, its officers, officials, employees and agents from any and all claims, demands, suits, penalties, losses damages judgments, or costs of any kind whatsoever for bodily injury to persons or damage to property (hereinafter "claims"), arising out of or in any way resulting from the Agency's officers, employees, agents and/or subcontractors of all tiers, acts or omissions, performance of failure to perform the rights and privileges granted under this Agreement, to the maximum extent permitted by law or as defined by RCW 4.24.115, as now enacted or hereafter amended. Page 5 of 9 DocuSign Envelope ID: AA47821B-02OD-44F4-8B2A-CBCBCBFA5750 YASF — Capital Grant [ City of Federal Way ] A hold harmless provision to protect King County similar to this provision shall be included in all Agreements or subcontractor Agreements entered into by Agency in conjunction with this Agreement. The Agency's duties under this Section will survive the expiration or earlier termination of this Agreement. 17. INSURANCE A. Liability Insurance Regttirements. Notwithstanding any other provision within this Agreement, Agency and it subcontractors shall procure and maintain coverage and limits for no less than the following: 1. Commercial General Liability. Insurance Service "occurrence" form CG 00 01 (current edition), to include Products -Completed Operations, insurance against claims for injuries to persons or damages to property that may arise from or in connection with activities under this Agreement. The insurance coverage shall be no less than One Million Dollars ($1,000,000) combined single limit per occurrence, and Two Million Dollars ($2,000,000) in the aggregate, 2. Automobile Liability, lfactivities require vehicle usage. Insurance Services form number CA 00 01 (current edition), covering BUSINESS AUTO COVERAGE, Symbol 1 "any auto". If the grant includes the use of automobiles, the Limit of Liability shall be no less than One Million Dollars ($1,000,000) per occurrence. 3. Workers Com ensation/Sto Ga . if the recipient or its contractor(s) has/have employees. Statutory Workers Compensation coverage and Stop Gap Liability for a limit no less than One Million Dollars ($1,000,000) per occurrence. 4. Professional Liabilit . if the grant includes the use of Professional Services. Professional Liability coverage shall be no less than One Million Dollars ($1,000,000) per claim and in the aggregate. 5. Sexual Misconduct Liability. if the grant involves in person work with minors. Sexual Misconduct Liability coverage, at a limit of no less than Five Hundred Thousand Dollars ($500,000) per occurrence and in the aggregate. B. If the grant involves the construction of a capital project or involves the purchase of equipment greater than Five Thousand ($5,000) in value, the Agency shall provide "All Risk" Builders Risk or Property coverage for the full replacement value of the project/property built/purchased. King County shall be listed as an additional Loss payee as our interests may appear. C. King County and its officers, officials, employees and agents shall be covered as additional insured on Agency's and its contractor(s') commercial general liability insurance and, if applicable, commercial auto liability insurance, with respect to liability arising out of activities performed by the Agency and its contractors. Additional Insured status shall include Products -Completed Operations. D. To the extent of the Agency's or its contractor's negligence, their insurance respectively shall be primary insurance with respect to the County, its officers, employees and agents. Any insurance or self-insurance maintained by the County, and its officers, officials, employees or agents shall not be subjected to contribution in favor of the Agency or its contractors insurance, and shall not benefit either in any way. Page 6 of 9 DocuSign Envelope ID: AA47821 B-020D-44F4-8B2A-Cl3CBCBFA5750 YASF — Capital Grant [ City of Federal Way ] Agency's and its contractors' insurance shall apply separately to each insured against whom a claim is made or a lawsuit is brought, subject to the limits of the insurer's liability. E. Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except by the reduction of the applicable aggregate limit by claims paid, until after thirty (30) days' prior written notice has been given to and change in coverage accepted by King County. F. The insurance provider must be licensed to do business in the State of Washington and maintain a Best's rating of no less than A-Vlll. Within five (5) business days of County's request, Agency must provide a Certificate of Insurance and Additional Insured Endorsement(s) (CG 20 10 11/85 or its equivalent) to the County. The Agency shall be responsible for the maintenance of their contractors' insurance documentation. G. If Agency is a municipal corporation or an agency of the State of Washington and is self -insured for any of the above insurance requirements, a certification of self- insurance shall be attached hereto and be incorporated by reference and shall constitute compliance with this Section. H. Agency's duties under this Section shall survive the expiration or earlier termination of this Agreement. The Agency understands, acknowledges and agrees that for the relevant period of public use set forth in Section 8, the Agency shall maintain insurance and name the County as an additional insured, all of which shall be consistent with the requirements of this Section. 18. NONDISCRIMINATION King County Code ("KCC") chapters 12.16, 12.17 through 12.18 apply to this Agreement and are incorporated by this reference as if fully set forth herein. In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for employment because of sex, race, color, marital status, national origin, religious affiliation, disability, sexual orientation, gender- identity or expression or age except minimum age and retirement provisions, unless based upon a bona fide occupational qualification. 19. CONFLICT OF INTEREST KCC Chapter 3.04 (Employee Code of Ethics) is incorporated by reference as if fully set forth hence, and the Agency agrees to abide by all conditions of said chapter. Failure by the Agency to comply with any requirement of said KCC Chapter shall be a material breach of contract. 20. POLITICAL ACTIVITY PROHIBITED None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any partisan political activity or to further the election or defeat of any candidate for public office. Page 7 of 9 DocuSign Envelope ID: AA47821B-02OD-44F4-8B2A-CBCBCBFA5750 YASF — Capital Grant [ City of Federal Way ] 21 PROJECT MAINTENANCE; EQUIPMENT PURCHASE MAINTENANCE, AND OWNERSHIP A. As between the County and the Agency, Agency shall be responsible to operate and maintain the completed Project at its own sole expense and risk. Agency shall maintain the completed Project in good working condition consistent with appllcab#e standards and guidelines. Agency understands, acknowledges, and agrees that the County is not responsible to operate or to maintain the Project in any way. B. Agency shall be responsible for all property purchased pursuant to this Agreement, including the proper care and maintenance of any equipment. C. Agency shall establish and maintain inventory records and transaction documents (purchase requisitions, packing slips, invoices, receipts) of equipment and materials purchased with Agreement funds. Agency's duties under this Section shall survive the expiration of this Agreement. 22. NOTICES Whenever this Agreement provides for notice to be provided by one party to another, such notice shall be in writing, and directed to the person specified in Section 4 of this Agreement. Any such notice shall be deemed to have been given on the date of delivery, if mailed, on the third (3rd) business day following the date of mailing; or, if sent by fax, on the first (1 st) business day following the day of delivery thereof by fax. Notice sent solely by e-mail shall be deemed to have been given on the date of transmission. Either party may change its address, fax number, email address, or the name of the person indicated as the recipient by notice to the other in the manner aforesaid. 23 ASSIGNMENT Agency shall not assign any portion of rights and obligations under this Agreement or transfer, or assign any claim arising pursuant to this Agreement without the written consent of the County. Agency must seek such consent in writing not less than fifteen (15) days prior to the date of any proposed assignment. 24. AMENDMENTS This Agreement together with the attached exhibits expressly incorporated herein by reference and attached hereto shall constitute the whole Agreement between the Parties, Either party may request changes to this Agreement. No modifications or amendment of this Agreement shall be valid or effective unless evidenced by an Agreement in writing signed by the Parties. 25. WAIVER OF DEFAULT Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of the Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. Page 8 of 9 DocuSign Envelope ID: AA47821B-020D-44F4-8B2A-CBCBCBFA5750 YASF — Capital Grant [ City of Federal Way ] 26. TAXES Agency agrees to pay on a current basis all taxes or assessments levied on its activities and property, including, without limitation, any leasehold excise tax due under RCW Chapter 82.29A; PROVIDED, however, that nothing contained herein will modify the right of the Agency to contest any such tax, and Agency shall not be deemed to be in default as long as it will, in good faith, be contesting the validity or amount of any such taxes, 27. WASHINGTON LAW CONTROLLING; WHERE ACTIONS BROUGHT This Agreement is made in and will be in accordance with the laws of the State of Washington, which will be controlling in any dispute that arises hereunder. Actions pertaining to this Agreement will be brought in King County Superior Court, King County, Washington. 28. PARAGRAPH HEADINGS The paragraph headings contained herein are only for convenience and reference and are not intended to be a part of this Agreement or in any manner to define, limit, or describe the scope or intent of this Agreement or the particular paragraphs to which they refer. 29. PUBLIC DOCUMENT This Agreement will be considered a public document and will be available for inspection and copying by the public. 30, LEGAL RELATIONS Nothing contained herein will make, or be deemed to make, County and the Agency a partner of one another, and this Agreement will not be construed as creating a partnership or joint venture. Nothing in this Agreement will create, or be deemed to create, any right, duty or obligation in any person or entity not a party to it. 31. SINGULAR AND PLURAL Wherever the context will so require, the singular will include the plural and plural will include the singular. 32. PERMITS AND LICENSES Agency shall design, develop and construct the Project in accordance will all applicable laws and regulatory requirements including environmental considerations, permitting determinations, and other legal requirements. All activities and improvements shall be performed by Agency at its sole expense and liability. Agency shall, at its sole cost and expense, apply for, obtain and comply with all necessary permits, licenses and approvals required for the Project, 33. INTERPRETATIGN OF COUNTY RULES AND REGULATIONS If there is any question regarding the interpretation of any County rule or regulation, the County decision will govern and will be binding upon the Agency. Page 9 of 9 DocuSign Envelope ID: AA47821B-020D-44F4-8B2A-CBCBCBFA5750 YASF — Capital Grant [ City of Federal Way ] 34. POLICE POWERS OF THE COUNTY Nothing contained in this Agreement will diminish, or be deemed to diminish, the governmental or police powers of the County. 35. ENTIRE AGREEMENT This Agreement, including its attachments, constitutes the entire Agreement between the County and the Agency. It supersedes all other agreements and understandings between them, whether written, oral or otherwise. KING COUNTY vocu5igned by: FOR Vb4fl - F""4w- ("bhbw King County Executive' 10/25/2021 Date Page 10 of 9 City of Federal Way nature NAME (Please type or print), Title /0lr.S/aDz/ Date DocuSign Envelope ID: AA47821B-02OD-44F4-8B2A-CBCBCBFA5750 'at King County YonrftBachyard City of Federal Way - Saghalie Track Replacement - Exhibit I Youth and Amateur Sports Grant 2020 Capital Project Grant Scope of Services The City of Federal Way (CFW) is a partner with Federal Way Public Schools (FWPS) at the joint location that is TAF @ Saghalie and Saghalie Park. In the Summer of 2013 we worked together to repair the asphalt underlayment and replace the entire rubberized track surface. The existing rubberized track surface at Saghalie is beyond the life expediency and has failed. The proposed project will be to replace the rubber track surface. CFW and FWPS have been forced to make several emergency repairs in order to keep the track usable but is now in a state that cannot be repaired any further and needs to be replaced for safety reasons. This track is currently utilized by the entire community including Federal Way Soccer Association, FWPS (PE Classes/school athletics), FW Youth Football, CFW Recreation, and the community at large for exercising. These groups have all expressed concern with the condition and funding has been the issue for both agencies, hence why we need this grant. Note: all the above activities and dates are likely to change depending on the Covid 19 pandemic and Washington State's social distancing protocol. Due to this Covid 19 outbreak, this project may extend into the summer season of 2021. DocuSign Envelope ID: AA47821B-020D-44F4-8B2A-CBCBCBFA5750 Exhibit II Project Budget Organization and Project Name: Saghalie Track Replacement Project Tasks Timeline Start / Finish Project Costs Additional Funding Grant Request Planning / Design / Permits Construction / Installation / Materials Demo, clean surface, fill issues, lay new surface 8/17/20 9/4/20 $281,875 $31,875 $250,000 Other Contingency Tax Project Management (Max 15% of grant) TOTALS $281,875 $31,875 $250,000 DocuSign Envelope ID: AA47821 B-020D-44F4-8B2A-CBCBCBFA5750 Addition Project Funding Project Name: Please list below the additional funding sources. For example; Parks CIP, volunteer labor, professional construction services, or cash from a community group. Applicant must be prepared to document committed funds upon request. Additional Funding Funding source & status (committed or pending) ' C / P volunteer $15 p/h Donated Materials Prof. service cash 1 FWPS 15,938 2 City Of Federal Way 15,938 3 4 5 6 $ - $ - $ - $ 31,875 Total Addition Funding $ 31,875 Z-V. --bll T-. DocuSign- Certificate Of Completion Envelope Id: AA47821 B020D44F48B2ACBCBCBFA5750 Status: Completed Subject: Please DocuSign: City of Federal Way - Saghalie Track Replacement - 6257648.pdf, City of Federa... Source Envelope: Document Pages: 14 Signatures: 1 Envelope Originator: Certificate Pages: 5 Initials: 0 Minerva Humphrie AutoNav: Enabled 401 5th Ave Envelopeld Stamping: Enabled Suite 100 Time Zone: (UTC-08:00) Pacific Time (US & Canada) Seattle, WA 98104 mhumphrie@kingcounty.gov IP Address: 198.49.222.20 Record Tracking Status: Original Holder: Minerva Humphrie Location: DocuSign 10/20/2021 12:56:35 PM mhumphrie@kingcounty.gov Security Appliance Status: Connected Pool: Fed Ramp Storage Appliance Status: Connected Pool: King County General (ITD) Location: DocuSign Signer Events Signature Timestamp Doug Hodson ukr"d6+"� Sent: 10/20/2021 1:00:19 PM doug.hodson@kingcounty.gov 6{�bdusbw Evol�'1'15 Viewed: 10/25/2021 4:00:00 PM Deputy Director 1'1.01A Signed: 10/25/2021 4:02:43 PM WW W.OURPARKSOURFUTURE.ORG Signature Adoption: Pre -selected Style Security Level: Email, Account Authentication Using I Address: 24.22.129.100 (None) Electronic Record and Signature Disclosure: Accepted: 1/29/2021 3:48:29 PM ID:f76b56e1-4561-4a46-b35d-f2be79b9e9c7 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Sarah Oxford Co nT C Sent: 10/20/2021 1:00:19 PM soxford@kingcounty.gov ri G Executive Secretary King County Parks Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/20/2021 1:00:19 PM Envelope Summary Events Status Certified Delivered Security Checked Signing Complete Security Checked Compteted Security Checked Payment Events Status Electronic Record and Signature Disclosure Timestamps 10/25/2021 4:00:00 PM 1012512021 4:02:43 PM 10125/2021 4:02.43 PM Timestamps Electronic Record and Signature Disclosure created on: 2/1/2018 6:03:55 AM Parties agreed to: Doug Hodson ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Carahsoft OBO King County ITD (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign `Withdraw Consent' form on the signing page of a DocuSign envelope instead of signing it. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Carahsoft OBO King County ITD: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: bob.johnson@kingcounty.gov To advise Carahsoft OBO King County ITD of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at bob.johnson@kingcounty.gov and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc. to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in the DocuSign system. To request paper copies from Carahsoft OBO King County ITD To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to bob.johnson@kingcounty.gov and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Carahsoft OBO King County ITD To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign session, and on the subsequent page, select the check -box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to bob.johnson@kingcounty.gov and in the body of such request you must state your e-mail, full name, US Postal Address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Windows® 2000, Windows XP, Windows Vista; Mac OS® X Systems: { Final release versions of Internet Explorer® 6.0 or above (Windows only); Browsers: Mozilla Firefox 2.0 or above (Windows and Mac); SafariTM 3.0 or above (Mac only) PDF Reader: 'Acrobat® or similar software may be required to view and print PDF files �j Screen Resolution: 800 x 600 minimum I Enabled Security 'Allow per session cookies Settings:- * * These minimum requirements are subject to change. If these requirements change, you will be asked to re -accept the disclosure. Pre-release (e.g. beta) versions of operating systems and browsers are not supported. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the `I agree' button below. By checking the `I agree' box, I confirm that: I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and Until or unless I notify Carahsoft OBO King County ITD as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Carahsoft OBO King County ITD during the course of my relationship with you.