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Home My WebLink AboutAG 22-067 - WLSRETURN TO: Thomas Fichtner EXT: 2547 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: Information Technology 2. ORIGINATING STAFF PERSON: Thomas Fichtner EXT: 2547 3. DATE REQ. BY ASAP 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT(AG#): ®INTERLOCAL ❑ OTHER 5. PROJECT NAME: WLS Cooperative Purchasing Agreement 6. NAME OF CONTRACTOR: Washington Learning Source ADDRESS: 800 Oakesdale Avenue SW, Renton, WA 98057 TELEPHONE 425-917-7901 E-MAIL: atolam@waleamingsource.org FAX: SIGNATURE NAME: Anaela Ba1am TITLE Learning & Development Support Systems Director 7. EXHIBITS AND ATTACHMENTS: Ili SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: Upon Execution COMPLETION DATE: Perpetual 9. TOTAL COMPENSATION $ N/A (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED i0YES ID NO IF YES, $ PAID BY: ❑ CONTRACTOR A CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED ❑ PURCHASING: PLEASE CHARGE TO: NIA 10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED ECT MANAGER RECTOR N ❑ RISK MANAGEMENT (IF APPLICABLE) _ ❑ LAW i 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL / DATE SIGNED ❑ LAW DEPARTMENT &0 GNATORY (MAYOR OR DIRECTOR) A XCITY CLERK l Q ASSIGNED AG# AG# COMMENTS: 2/2017 washington [� (+'� I VV LS learning L*60SE)SO Source • excellence & equity in education An Educational Resource Catalog Puget Sound Educational Service District INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT Pursuant to Chapter 28A.RCW and Chapter 39.34 RCW and other provisions of the law that authorize intergovernmental agreements for cooperative purchasing, Puget Sound Educational Service District (PSESD), a political subdivision of the State of Washington and _ _City of Federal Way (Purchasing Agency), hereby agree to enter into this agreement for the cooperative purchasing of various technology goods and services_subject to the following terms and conditions: 1. PSESD operates the Washington Learning Source (WLS) purchasing program under which competitive bids and proposals are solicited on behalf of school districts and other educational organizations for the purchase of technology goods and services. PSESD agrees to extend the terms and conditions of said contract(s) to the Purchasing Agency, to the extent permitted by law, and agreed upon by all parties. 2. PSESD represents and warrants it has complied with its statutory requirements under Washington State law regarding notice for bids or proposals for goods or services subject to this Agreement. PSESD further represents and warrants that it posted the solicitations on the Washington's Electronic Business Solutions website. 3. The Purchasing Agency agrees to accept responsibility for compliance with any additional or varying laws and regulations governing purchase they make. PSESD makes no representation or warranty that this Agreement complies with the requirements of the statutes, regulations, policies, or rules applicable to each participating Purchasing Agency. 4. To purchase various technology goods and services under the vendor contract(s), Purchasing Agency shall send a purchase order or contract directly to the vendor(s) or vendor's subcontractors that are furnishing specified technology goods and services using a specified WLS contract number. 5. PSESD accepts no responsibility for any vendor or vendor's subcontractors' performance of any purchasing contract and accepts no responsibility for the payment of the purchase price by the Purchasing Agency. 6. It is not the intent of the parties to this Agreement, nor shall this Agreement be interpreted, to create a new or separate legal entity for the performance of this Agreement. Instead, the boards or other governing body of both parties shall jointly administer this Agreement in accordance with the terms contained herein. 7. The Purchasing Agency shall be solely responsible for acquiring the products or property, and all such products or property shall be held in Purchasing Agency's name. The Purchasing Agency shall also have primary responsibility for disposing of such property for the duration of the Agreement and upon termination of the Agreement. 8. The manner of financing the purchased technology goods and services under this Agreement shall be through budgeted funds or other available funds of the Purchasing Agency. Said Purchasing Agency shall be responsible for all budget and accounting procedures related to its purchases. Interlocal for Washington Learning Source Puget Sound ESD 800 Oakesdale AVE SW Renton, WA 98057 - 1 - 9. The terms of this Agreement shall be governed by the laws of the State of Washington. 10, This Agreement has been approved by the governing bodies of the Purchasing Agency and PSESD by resolution, motion, or other means specifically authorized by law. 11. This Agreement shall become effective once it is fully executed and, pursuant to RCW 39.34.040, filed with the County Auditor or listed by subject on the public agency's web site or other electronically retrievable public source. The Purchasing Agency shall file or list the Agreement on their website prior to purchasing items from the WLS contract(s). 12. This Agreement shall remain in force until terminated by either parry according to the terms herein. Either party may terminate this Agreement upon sixty (60) days written notice to the other party. Purchasing Agency: City of Federal Way )t'gnalre Mayor Jim Ferrell Title Washington Leami9g Source f yZ Signatu e Learning & Development Support Systems Director Title 5/23/2022 Date Puget Sound ESD nature Executive Director - Business and Operations Title 5/23/22 Date Interiocal for Washington Learning Source Puget Sound ESD 800 Oakesdale AVE SW Renton, WA 98057 -2- 9. The terms of this Agreement shall be governed by the laws of the State of Washington. 10. This Agreement has been approved by the governing bodies of the Purchasing Agency and PSESD by resolution, motion, or other means specifically authorized by law. 11. This Agreement shall become effective once it is fully executed and, pursuant to RCW 39.34.040, filed with the County Auditor or listed by subject on the public agency's web site or other electronically retrievable public source. The Purchasing Agency shall file or list the Agreement on their website prior to purchasing items from the WLS contract(s). 12. This Agreement shall remain in force until terminated by either party according to the terms herein. Either party may terminate this Agreement upon sixty (60) days written notice to the other party. Purchasing Agency: City of Federal Way ignat re Mayor Jim Ferrell Title .02 2— Date Washington Learning Source Signature Title Date Puget Sound ESD Signature Title Date Interlocal for Washington Learning Source Puget Sound ESD 800 Oakesdale AVE SW Renton, WA 98057 -2- COUNCIL MEETING DATE: May 3, 2022 ITEM #: 7h CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: WLS (WASHINGTON LEARNING SOURCE) — INTERLOCAL COOPERATIVE PURCHASING AGREEMENT POLICY QUESTION: Should the City Council authorize the purchase of equipment, supplies, materials, services, and/or other property from or through the Washington Learning Source ("WLS")? COMMITTEE: FEDRAC MEETING DATE: April 26, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Thomas Fichtner, IT Director DEPT: IT Attachments: 1. Staff Report 2. Interlocal Cooperative Purchasing Agreement with WLS Options Considered: 1. Approve the proposed interlocal agreement. 2. Do not approve proposed interlocal agreement and provide direction to staff. MAYOR'S RECOrdNIE.NDATION: Option 1. MAYOR APPROVAL: DIRECTOR APPROVAL: lnivalfDare COMMITTEE RECOMMENDATION: "I move to forward the proposed interlocal agreement to the May 3, 2022 consent agenda for approval. " Cornmi46e Chair 6M—M-I�tieg"Memqer Committee Member PROPOSED COUNCIL MOTION: "I move coroval of the roposed interlocal agreement, and authorize the Mayor to execute said agreement. " BELOW TO BE COMPLETED BY CITY CLERKS OFFICE ONCIL :ACTION t. APPROVED 4)513JU-k l COUNCIL BILL # b DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances onlj) ORDINANCE # REVISED - 4/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: April 5, 2022 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: Thomas Fichtner, IT Director SUBJECT: Washington Learning Source (WLS) Interlocal Agreement Financial Impacts: The City will receive continuous discounts with vendor once we are in contract with Washington Learning Source (WLS) as explained in the paragraphs below. Background Information: This interagency resolution will allow the City to make purchases using the WLS contract vehicle. Various contractors are often available on different rosters which allow for quicker procurement or discounted pricing due to buying power with a membership. Security Solutions is a vendor that I.T., and the City of Federal Way, relies on for purchasing of various security and camera equipment for several security and surveillance projects, including Safe Cities. As a government agency, the City of Federal way is eligible to receive a further discount with Security Solutions, with the entity of Washington Learning Source (WLS). Rev. 7/18