07-12-2022 PRHSPSC PKTCity of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
July 12, 2022
5:00 p.m. Federal Way City Hall — Council Chambers
MEETING AGENDA
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start of the meetina
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMITTEE BUSINESS
Topic Title/Description
A. Approval of June 14, 2022 Minutes
B. Report on PAEC Operations
C. Shopping Carts
4. OTHER
must be submitted at least 1-hour arior to the
Presenter Page Action Council
or Info Date
3 Action N/A
Gressett 7 Information N/A
Only
Committee N/A Discussion N/A
5. FUTURE MEETING: The next PRHSPS meeting will be September 13, 2022 at 5:00 p.m.
6. ADJOURNMENT
The Council Committee may add items and take action on items not listed on the agenda at any regularly
scheduled meeting.
Committee Meetings are video recorded and may be televised on Government Access Channel 21. To view Committee
Meetings online please visit FWTV at www.cityoffederalway.com.
Committee Members City Staff
Jack Walsh, Chair John Hutton, Parks Director
Lydia Assefa-Dawson Mary Jaenicke, Administrative Assistant II
Erica Norton
K:\PRHSPS Committee\2022\07-12-2022 Agenda (1).doc
City of Federal Way
City Council
PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, June 14, 2022
5:00 P.M.
SUMMARY
Committee Members Present: Chair Walsh, Council members Assefa-Dawson and Norton
Council Members Present: Council President Kochmar and Deputy Mayor Honda
Staff Members Present: Joanna Eide, Assistant City Attorney, Deputy Chief of Police Steve Neal,
Autumn Gressett, Contract Administrator, Cody Geddes, Recreation Manager, Sarah Bridgeford, Human
Services Manager, Steve Groom, Finance Director, John Hutton, Parks Director and Mary Jaenicke,
Administrative Assistant II.
Guests: Brian Hoffman, General Manager of Spectra, Stephen Marquez, PAEC, Angela San -Filippo,
SKHP Executive Manager and Karen Brugato, Arts Commission Vice Chair.
Chair Walsh called the meeting to order at 5:00pm
BUSINESS ITEMS
Public Comment: None
Item G: Purchase of Portable Surveillance Camera Trailers was withdrawn from the agenda; it will be
brought back at a future meeting.
Approval of Minutes
Committee member Walsh motioned to approve the May 10, 2022 minutes as written. Committee
member Assefa-Dawson seconded. Committee member Assefa-Dawson stated that Lamont Styles
made a presentation at the May meeting and wanted to know if their requests have been addressed.
Committee member Walsh answered that they were asked to provide a written report and they have not
received anything from them. Committee member Norton added that she met with them after the May
meeting and Director Davis has asked for some specific information. She had created a form and is still
waiting for some other people to complete the form. If the form is not returned to her in a couple of days
she will turn in the two forms that she has received. Chair Walsh and Committee members Norton and
Assefa-Dawson will meet with Staff Davis. Deputy Mayor Honda stated that if this is going to be
something that the Committee is going to vote on then they can't all be in that meeting because it would
be considered a quorum; only one committee member can attend the meeting. Committee member Norton
stated that she would talk with Staff Davis about whether or not it's coming back to the PRHSPSC.
Council President Kochmar asked if this was a Human Services form? Committee member Norton
answered that it was a form that she created. Discussion was held. Staff Bridgeford clarified that
currently they don't have a form that addresses to facility space and funding. Committee member Norton
will provide Staff Bridgeford the forms that she has created. Motion passed.
2023 SKHHP Work Plan and Budget
Ms. San -Filippo gave a presentation on the development of the 2023 SKHHP work plan. Federal Way is
a member of SKHHP and are a partnership of 11 jurisdictions across South King County. Their mission
is to work together and share resources to create a coordinated, comprehensive and equitable approach to
increasing housing stability, reducing homelessness and producing and preserving quality affordable
housing in South King County. Their overarching objectives fall into three categories: 1) Share technical
and technical information and resources that help promote housing policies across the South King
County sub -region; 2) Affordable housing investment; and 3) Outreach, education and advocacy. Ms.
San -Filippo also highlighted a few key areas of some of their accomplishments from 2021 and also
highlighted their areas of focus for 2022 and reviewed the 2023 workplan. The work plan is divided into
K:\PRHSPS Committee\2022\06-14-2022 Mimutes.doc 3
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, June 14, 2022 Summary
Page 2
five goal areas and each of the goal areas have action items that are critical. 1) Define strategies,
direction and long-term goals to implement the SKHHP Interlocal Agreement; 2) Build long-term
sustainability for the SKHHP Housing Capital Fund; 3) Work with partner jurisdictions to enhance and
develop new local policies and programs that protect existing affordable housing stock, provide housing
security and accelerate access to affordable housing; 4) Further strengthen regional stakeholders
understanding of the spectrum of affordable housing options, the range of related needs and
opportunities, and the housing system and 5) Develop some sub -regional strategies for housing
preservation.
Arts Commission and Federal Way Performing Arts Foundation MOU
Staff Geddes presented the background information. The Arts Explosion is a multi -faceted arts event that
will include local artists and offer free art events to the City of Federal Way community through
performing and visual mediums; the event is scheduled to take place at the PAEC June 2 — 4, 2023. The
Arts Commission voted to set aside $3000 of their 2023 budget as a contingency for any cost overruns
that might not be covered by funds raised through grants or sponsorships obtained with this MOU. The
Arts Commission does not currently have funding to support the event in full in its budget. The
commission has been working with the Federal Way Performing Arts Foundation (Foundation) for an
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situation and decide if they will move forward with the event. Once the MOU is signed they can move
forward with the Foundation to do some fundraising. The Foundation is a 501c(3) this allows them to
apply for grants. Committee member Assefa-Dawson moved to forward the proposed Arts
Commission MOU to the June 21, 2022 consent agenda for approval. Committee member Norton
seconded. Motion passed.
Report on PAEC Operations
Spectra General Manager Brian Hoffman provided an update on the Performing Arts and Event Center
(PAEC) for the month of May. There were 19 events held at the PAEC. Those events included the
Federal Way Corral, Federal Way Youth Symphony, two Punjabi concerts that were sold out and a Soul
of a Woman concert that was also very well attended. The Auburn Symphony performed six times at the
PAEC. They also have a contract with Amazon through September 30; they rent out the parking lot and
small meeting space for driver training. They have also fully transitioned to e-tickets ticketing platform
and most recently they removed about 30 yards of bad soil in the art exhibit project. With the help of the
Parks Department they unloaded 2,000 plants to be planted in the arts exhibit. June has also been a busy
month with graduations and another Chamber luncheon. They also hosted the Washington State wrestling
Hall of Fame induction ceremony.
Internet Crimes Against Children ("ICAC") Interlocal Agreement Between the Seattle Police
Department and Federal Way Police Department
Deputy Chief Neal provided the background information. This is an ongoing agreement and they are
asking permission to continue this agreement. There is no cost to the City; ICAC provides a singular and
dedicated computer and there is one detective that is dedicated to working the highly sensitive cases.
Committee member Norton moved to forward the proposed Agreement to the May 17, 2022,
consent agenda for approval. Committee member Assefa-Dawson seconded. Motion passed.
Edward Byrne Memorial Justice Assistance Grant (JAG) Program for Fiscal Year (FY) 2021
Deputy Chief Neal provided the background information. The Edward Byrne Memorial Justice Grant
Program is the primary provider of federal criminal justice funding to state and local jurisdictions. It is
generally used for technology and equipment in the Police Department. They apply for this grant every
year; the total amount of the grant is $39,550. Committee member Assefa-Dawson moved to forward
the proposed JAG MOU to receive grant funds for Fiscal Year 2021 to the June 21, 2022, consent
agenda for approval. Committee member Norton seconded. Motion passed.
4
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, June 14, 2022 Summary
Page 3
Agreement between the Washington Traffic Safety Commission (WTSC) and the Federal Way
Police Department to Provide Grant Funding for Traffic Enforcement
Deputy Chief Neal provided the background information. The total amount of this grant is $3,000 and
will be used for seatbelt enforcement. No discussion was held. Committee member Norton moved to
forward the amendment to the IAA between WTSC and the Federal Way Police Department to the
June 21, 2022 City Council agenda for approval. Committee member Assefa-Dawson seconded.
Motion passed.
Other Business
None
NEXT REGULAR MEETING
July 12, 2022
ADJOURNMENT
Meeting adjourned at 6:16 p.m.
5
CITY OF
Federal Way
Centered on Opportunity
This page was intentionally left blank.
COUNCIL MEETING DATE: N/A
ITEM M N/A
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: REPORT ON PAEC OPERATIONS
POLICY QUESTION: N/A
COMMITTEE: PRHSPS MEETING DATE: 7/12/2022
CATEGORY:
❑ Consent ❑ Ordinance ❑
Public Hearing.
❑ City Council Business ❑ Resolution ®
OOnlyther—Information
STAFF REPORT BY: Autumn Gressett, Contract Administrator DEPT:
Parks/PAEC
Attachments: REPORT ON PAEC OPERATIONS
Options Considered: N/A
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL: DIRECTOR APPROVAL:/]�J
Council
Iwlia Dm
l Mmmince
IniuUDak InguVDak
i�
COMMITTEE RECOMMENDATION: N/A
Committee Chair
Committee Member Committee Member
PROPOSED COUNCIL MOTION: N/A
(BELOIV TO BE COYfPLETED BYCITYCLERE'SOFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL
❑ DENIED
Finn reading
❑ TABLED/DEFERREDMOACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances aWl)
ORDINANCE#
REVISED- 4/2019
RESOLUTION#
7
Performing Arts and Event Center
Monthly Report — June 2022
Presented at Parks, Recreation, Human Services & Public Safety Committee
July 12, 2022 S:OOpm
• Total Usage Days —June 12 (vs. 13 in 2019)
• Theater Rentals/PAEC Presents Held in June
■ Wednesday rehearsals Federal Way Youth Symphony
■ 6/4, Federal Way Youth Symphony Performance 72 tix..
■ 6/5, Washington Wrestling Hall of Fame Induction ceremony 400
■ 6/9 Summit Sierra HS Graduation 580
■ 6/10-FW Public Schools Graduation(s) —4 total 1500
■ 6/11— Natural Columbia Classic Body Building Competition 150
■ 6/12 — WA Korean Chamber Ensemble —425
■ 6/18 - Native Comedy Jam - 540
■ Cancelled — Northwest Sound scheduled for 6/19
• Event Space Rentals Held in June
■ 6/1—Greater Federal Way Chamber Luncheon
■ 6/17 — Private engagement Party 150
® 6/28 —Goodman Real Estate 200
■ 6/29—Inspire Washington Informational meeting 20
• GM — participated in Bi-Weekly regional GM conference calls
• GM — participated in monthly Gala and Foundation Board meetings
• OVG Bi-Weekly regional booking calls, Bi-Weekly national booking calls
• Participated in Chamber Tourism Group meeting
• Installed 2800 new plants in Art exhibit
• Landscaping throughout property on —going
• Bistro tables vandalized near main entry
• Installed bollards between PAEC and vacant parking lot
• Clean up of graffiti and shopping carts throughout property
• Replaced theater light board processor
• Replaced fan coil in walk in cooler
• Annual South King County Fire and Rescue Inspection complete
• PT positions posted
June Marketing Recap
Website Metrics Radio
Unique Pageviews 5329
Total Pageviews 3918
Email Statistics Print
Messages Sent 8,411
Open Rate 35%
Click Rate 1% TV
Social Media (Facebook) last 28days
8 1
Performing Arts and Event Center
Monthly Report —June 2022
Page Likes 3,372 Digital
Post Reach 2270k
Engagements 9766k Miscellaneous
11
8
-3
Total Rehearsal Days
Performing Arts Rentals
2
2
No change
PAEC Presents Series
2
0
-2
Arts 4 Youth Matinees
0
0
No Change
Minor Concerts
0
3
+3
Meetings
1
3
+2
Total Number of Events
6
13
+7
Total Number of Tickets Sold
808
2214
+1406
Total Gross Ticket Revenue
$20,330.00
$65,552.00
+$45,222.00
Total Gross Rental Revenue
$7,290.00
$16,690.00
+$9,400.00
Total Gross Food & Beverage Revenue
$3,387.00
$24,350.00
+$20,963.00
**Federal Way Youth Symphony Rehearsals per MOU are at no cost to RAO
Approximate cost to the PAEC per week: $155 in Labor 4 $250 per rehearsal day In Utilities = $405
Four times per month =$162o/month. (Approximate yearly cost $19,4,10.00) this Is lust rehearsals and does not include 3 performances per year.
UPCOMING EVENTS
July 2—Concert ** postponed to Sept. 24,2022
July 6—Greater Chamber Luncheon
July 29-Aug 2 — King County Elections