AG 22-077 - WASHINGTON AOCRETURN TO: Tiziana Giazzi
EXT: 3016
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
ORIGINATING DEPT./DIV: Federal Way Municipal Court
2. ORIGINATING STAFF PERSON: Tiziana Giazzi
EXT: 3016 3, DATE REQ. BY: 6/27/2022
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL
* OTHER BLAKE REIMBURSMENT CONTRACT WITH AOC
5. PROJECT NAME: BLAKE FUNDING
6
NAME OF CONTRACTOR: AOC
ADDRESS: PO BOX 41170, OLYMPIA, WA 98504-1170 TELEPHONE 360-357-2406
E-MAIL: CHRISTOPHER.STANLEY@COURTS WA.GOV FAX:
SIGNATURE NAME: Christopher Stanley TITLE Chief Financial and Management Officer
7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: Period of 2/25/2021
COMPLETION DATE: _6/30/2023
9. TOTAL COMPENSATION $ Cliy may receive up to maximum reimbursement of $296,701.Q0 (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARC',E - ATTACH SCI-IEDULES OF EMPLOYEES Trrt ES AND FIOLiDAY RA"FES)
REIMBURSABLE EXPENSE:❑),es ONO IF YM MA.XINIUM DOLLAR AMOUNT: S
IS SALES TAX OWED OYES ONO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED
❑ PURCHASING: PLEASE CHARGE TO:
10. DOCUMENT/CONTRACT REVIEW
LA PRESIDING JUDGE
1 DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
10 LAW
11. COUNCIL APPROVAL (IF APPLICABLE)
12
CONTRACT SIGNATURE ROUTING
INITIAL / DATE REVIEWED
DL 6/27/2022
TG/6-27-22
JRC 6/27/2022 V
INITIAL / DATE APPROVED
COMMITTEE APPROVAL DATE: _ COUNCIL APPROVAL DATE:
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIAL / DATE SIGNED
❑ LAW DEPARTMENT
❑ SIGNATORY (MAYOR OR DIRECTOR)
❑ CITY CLERK
❑ ASSIGNED AG#
COMMENTS:
2/20I7
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INTERAGENCY REIMBURSEMENT AGREEMENT IAA23726
BETWEEN
WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS
AND
FEDERAL WAY
THIS REIMBURSEMENT AGREEMENT (Agreement) is entered into by and between
the Administrative Office of the Courts (AOC) and FEDERAL WAY , for the purpose of
reimbursing FEDERAL WAY (City) for extraordinary costs of resentencing and vacating
sentences under Blake and for the cost of refunding legal financial obligations (LFOs)
under the Blake decision.
1. PURPOSE
The purpose of this Agreement is to provide reimbursements to assist Cities and
Municipal Courts with extraordinary judicial, prosecutorial, or defense -related costs
of resentencing and vacating the sentences of defendants whose convictions or
sentences in are affected by the State v. Blake decision, and to provide
reimbursements to assist Cities and Municipal Courts who have reimbursed or will
reimburse LFOs to defendants whose convictions or sentences in Municipal Court
are affected by the State v. Blake decision.
2. REIMBURSEMENT
A. Extraordinary Expenses Reimbursement. AOC shall reimburse the City up to
a maximum of $296,701 for extraordinary judicial, prosecutorial, or
defense -related costs of resentencing and vacating the sentences of
defendants whose convictions or sentences are affected by the State v. Blake
decision incurred during the period of February 25, 2021 to June 30, 2023. No
reimbursement will be made under this Agreement for resentencing or
vacation costs incurred after June 30, 2023, and any reimbursement requests
in excess of this amount will be denied. If additional funding is appropriated by
the Legislature for these purposes, the amount of reimbursement under this
Agreement may be increased by agreement of the parties.
B. LFO Reimbursement. AOC will reimburse the City up to a maximum of
$256,242 for payments made by the City during the period February
25, 2021 to June 30, 2023 pursuant to court order which required
reimbursement by the State of Washington of legal and financial obligations.
No reimbursement will be made under this Agreement for resentencing or
vacation costs incurred after June 30, 2023, and any reimbursement requests
in excess of this amount stated in this Section 2 (b) will be denied. If
additional funding is appropriated by the Legislature for these purposes, the
amount of reimbursement under this Agreement may be increased by
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agreement of the parties. Nothing in this Agreement requires the City to
make payments pursuant to a court order when the funds available for
reimbursement are less than the amount of the payment.
C. General. AOC shall provide reimbursement to the City for approved and
completed reimbursements by warrant or account transfer within 30 days of
receipt of a properly completed A-19 invoice and the completed data report as
required below.
3. PERIOD OF PERFORMANCE
Performance under this Agreement begins July 1, 2022, regardless of the date of
execution, and ends on June 30, 2023. The period of performance may be
amended by mutual agreement of the parties if the Legislature provides additional
funding or time for these purposes.
4. TERMS OF REIMBURSEMENT
a) The City shall request reimbursement as follows:
1. The City will submit its A-19 invoices monthly to payables@courts.wa.gov.
A-19 invoices submitted under this agreement must include:
a. Payment documents from the City indicating the amounts expended,
the recipients, and the date of expenditure.
b. Sufficient information to allow AOC to determine that the costs
reimbursed are extraordinary judicial, prosecutorial, or defense -
related costs of resentencing and vacating the sentences of
defendants whose convictions or sentences are affected by the State
v. Blake.
c. Proper coding for expenses under both 2.A. and B. ForFEDERAL WAY,
expenses under 2.A. must be coded 40021070, and reimbursement
under 2.13. must be coded 40022090.
2. The City shall provide a monthly report to AOC that must contain at a
minimum:
a. A list of any case numbers associated with the services provided;
b. A breakdown of expenses by judicial, prosecutorial, and defense -
related costs;
c. The amount of LFOs reimbursed, with the case number associated
with that amount.
d. Any positions supported by these funds, broken down by judicial,
prosecutorial, and defense -related positions; and
e. Data, including case numbers and aggregate data on the number
and type of cases:
i. Vacated under Blake;
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ii. Resentenced under Blake; and
iii. Being worked on under Blake.
b) By May 1, 2023, the City agrees to report any allocated funds under either 2. A.
or B. that it will be unable to spend during the term of the contract, or any
additional funds it anticipates needing during the term of the contract should
additional funds become available. AOC reserves the right to reallocate funds
that are reported to be unable to be spent.
5. AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by agreement of the parties. Such amendments
are not binding unless they are in writing and signed by personnel authorized to
bind each of the parties.
6. GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the
laws of the state of Washington and any applicable federal laws. The provisions of
this Agreement must be construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its
terms and any applicable statute or rule, the inconsistency will be resolved by giving
precedence in the following order:
a. Applicable state and federal statutes and rules;
b. This Agreement; and
c. Any other provisions of the agreement, including materials incorporated by
reference.
7. WAIVER
A failure by either party to exercise its rights under this Agreement does not
preclude that party from subsequent exercise of such rights and is not a waiver of
any other rights under this Agreement unless stated to be such in a writing signed
by an authorized representative of the party and attached to the original Agreement.
8. SEVERABILITY
If any provision of this Agreement, or any provision of any document incorporated
by reference is held invalid, such invalidity does not affect the other provisions of
this Agreement which can be given effect without the invalid provision and to this
end the provisions of this Agreement are declared to be severable.
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9. AGREEMENT MANAGEMENT
The program managers noted below are responsible for and are the contact people
for all communications and billings regarding the performance of this Agreement:
AOC Program Ma_ rl gor
Christopher Stanley
Chief Financial and Management Officer
PO Box 41170
Olympia, WA 98504-1170
christopher.stanley@courts.wa.gov
L(360) 357-2406
y _ Cit ogram ManaA er
Tiziana Giazzi
Court Administrator
33325 8th Av S, Suite 102
Federal Way, WA 98003
253. 835.3016
Tiziana.giazzi@cityoffederalway.com_ —�
10. ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the parties. No
other understandings, oral or otherwise, regarding the subject matter of this
Agreement are considered to exist or to bind any of the parties to this agreement
unless otherwise stated in this Agreement.
AGREED:
Administrative Office of the Courts FEDERAL WAY
OvcuSigned by'
- - xapecat --
Signature
Christopher Stanley
Name
7/6/2022
Date Sianatt►te rl� A Dato
Chief Financial and Management Officer
Title
IAA23726
FEDERAL WAY
Name
Title
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FORM a
STATE OF WASHINGTON
A 19-1A INVOICE VOUCHER
(Rev.5/91)
AGENCY USE ONLY
AGENCY NO. LOCATION CODE P.R. OR AUTH. NO.
AGENCY NAME
INSTRUCTIONS TO VENDOR OR CLAIMANT.- Submit this form to claim
payment for materials, merchandise or services. Show complete detail for
each item.
Vendor's Certificate: I hereby certify under penalty of perjury that the items and
totals listed herein are proper charges for materials, merchandise or services
furnished to the State of Washington, and that all goods furnished and/or
services rendered have been provided without discrimination because of age,
sex, marital status, race, creed, color, national origin, handicap, religion, or
Vietnam era or disabled veterans status.
BY
(SIGN IN INK)
Office of the Administrator for the Courts
VENDOR OR CLAIMANT Warrant is to be payable to)
(TITLE) (DATE)
FEDERAL I.D. NO. OR SOCIAL SECURITY NO. (For reporting Personal Services Contract Payments to I.R.S.
Do not fill in. Attach a W-9 form
RECEIVED BY
DATE RECEIVED
DATE
DESCRIPTION
QUANTITY
UNIT
PRICE
AMOUNT
FOR AGENCY
USE
PREPARED BY
TELEPHONE NUMBER DATE
AGENCY APPROVAL
DATE
DOC. DATE
PMT DUE DATE CURRENT DOC NO. REF DOC.
VENDOR NUMBER
VENDOR MESSAGE
UBI NUMBER
REF
DOC
TRANS
CODE
M
0 FUND
MASTER INDEX
SUB
OBJ
SUB
SUB
ECT
ND
INDEX
WORKCLASS
ALLOC
COUNTY
eUDGET
CITY/TOWN
Mos
PROJECT
SUB
PROJ
PROJ
PHAS
AMOUNT
INVOICE NUMBER
gppN
x
PROGRAWDEXrvI
ACCGUN—WG APPROVAL FOR PAYMENT
DATE
WARRANT TOTAL
WARRANT NUMBER