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07-11-2022 LUTC PacketCity of Federal Way City Council Land Use & Transportation Committee July 11, 2022 City Hall 5:00 p.m. Zoom Meeting Notice: Pursuant to Governor Inslee's Proclamation 20-28 the Mayor and Council encourage you use one of the following ways to participate in the meeting remotely if you are unable to attend in person: WATCH: Click Here to Watch Online Live Streaming Video of the Meeting ® ZOOM: Watch from the Zoom mobile app with meeting: 809 975 640 and passcode: 595617 CALL IN: Listen to the live meeting: (888) 788-0099 or 253-215-8782 Meeting ID: 809 975 640 .? PUBLIC COMMENT: Public Comment may be submitted in -person, via email here, or sign-up to provide live comments via zoom here MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS Topic Title/Description A. Approval of Minutes June 6, 2022 B. 2022 Citywide ADA Retrofits, 85% Design Report and Authorization to Bid C. 2022 Pavement Repair Project Bid Award D. Adaptive Traffic Signal Control — City Center — Phase 2 Bid Award E. Citywide Pedestrian Safety Improvements 30% Design Report F. 21s' Ave S and S 320t" Signalization and Pedestrian Improvements 30% Design Report G. S 288t" Street Road Diet — 30% Design Status Report H. Amendment 2 Underground Utility Locating I. Authorization to Apply for Transportation Grants Presenter(s) Page Action Council Date or Info 3 Action N/A Mulkey 6 Action 7/19/22 Consent Huynh 9 Action 7/19/22 Consent Huynh 15 Action 7/19/22 Consent Smith 18 Action 7/19/22 Consent Smith 21 Action 7/19/22 Consent Barron 24 Action 7/19/22 Consent Elliott 27 Action 7/19/22 Consent Perez 32 Action 7/19/22 Consent Committee Members Jack Dovey, Chair Jack Walsh, Member Hoang Tran, Member City Staff EJ Walsh, P. E., Public Works Director Sara Gilchrist Administrative Assistant II (253) 835-2700 City of Federal Way City Council Land Use & Transportation Committee July 11, 2022 City Hall 5:00 p.m. Zoom Meeting J. Sound Transit Laurelwood Park Easement Agreement Walsh 34 Action 7/19/2022 Consent K. School Impact Fees Niven 36 Info Only N/A L. Progress Update on Sound Transit Projects in Federal Walsh 40 Info Only Way 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be August 1, 2022 at 5:00 p.m. 6. ADJOURNMENT N/A Committee Members City Staff Jack Dovey, Chair EJ Walsh, P.E., Public Works Director Jack Walsh, Member Sara Gilchrist Administrative Assistant11 Hoang Tran, Member (253) 835-2700 June 6, 2022 5:00 p.m. City of Federal Way City Council Land Use & Transportation Committee MEETING SUMMARY City Hall Council Chambers Committee Members in Attendance: Committee Chair Jack Dovey, Council Member Jack Walsh, and Council Member Hoang Tran Other Councilmembers in Attendance: Council President Linda Kochmar, Council Member Erica Norton, and Council Member Lydia Assefa-Dawson. Staff in Attendance: Public Works Director El Walsh, Public Works Deputy Director Desiree Winkler, City Attorney Kent van Alstyne, Administrative Assistant II Sara Gilchrist, Community Development Director Brian Davis, City Traffic Engineer Rick Perez, Sound Transit Liaison Ryan Medlen, Engineering Manager Christine Mullen, Capital Engineer John Cole, Planning Manager Keith Niven, Senior Planner Chaney Skadsen, and Executive Assistant Amy Glandon. Citizens Presenting: 1. CALL TO ORDER: 5:02 PM 2. PUBLIC COMMENT: Three in -person comments, and one written comment. 3. COMMITTEE BUSINESS: Topic Title/Description A. Approval of Minutes: May 2, 2022 Committee approved the May 2, 2022 LUTC minutes as presented. • Moved: Tran • Seconded: Walsh • Passed: 3-0 unanimously B. 2021 Asphalt Overlay Project — Final Acceptance Capital Engineer John Cole presented the 2021 Asphalt Overlay Project for final acceptance, including background information and financial summary. Questions and discussion followed. Committee forwarded Option #1 (Approval of final acceptance.) to the June 21, 2022 Consent Agenda for approval. • Moved: Tran • Seconded: Walsh • Passed: 3-0 unanimously Committee Members City Staff Jack Dovey, Chair EJ Walsh, P.E., Public Works Director Hoang V. Tran, Member Sara Gilchrist, Administrative Assistant II Jack Walsh, Member (253) 635-2706 C. 2023 Asphalt Overlay Program Preliminary Project List and Authorization to Bid Capital Engineer John Cole presented the 2023 Asphalt Overlay Project for approval, including cost breakdowns and project locations. Questions and discussion followed. Committee forwarded Option #1 (Authorization to bid.) to the June 21, 2022 Consent Agenda for approval. • Moved: Tran • Seconded: Walsh • Passed: 3-0 unanimously D. 2022 Storm Pipe Repair Project Reject all bids and Authorization to Rebid Capital Engineer John Cole presented the 2022 Storm Pipe Repair project, including details for the request to rebid the project. Questions and discussion followed. Committee forwarded Option #1 (Authorization to submit application.) to the June 21, 2022 Consent Agenda for approval. • Moved: Tran • Seconded: Walsh • Passed: 3-0 unanimously E. RESOLUTION - Adoption of the 2023-28 Transportation Improvement Plan City Traffic Engineer Rick Perez presented the Resolution for the adoption of the 2023-28 Transportation Improvement Plan, including background information. Questions and discussion followed. Committee forwarded Option #1 (Adoption of the resolution.) to the June 21, 2022 Consent Agenda for approval. • Moved: Tran • Seconded: Walsh • Passed: 3-0 unanimously F. Joint Use Operations and Maintenance Facility Site Selection Deputy Public Works Director Desiree Winkler presented the Operations and Maintenance Facility Site Selection, including background information. Questions and discussion followed. Committee forwarded Option #1 (Move to Council Business for approval.) to the June 21, 2022 Consent Agenda for approval. • Moved: Tran • Seconded: Walsh • Passed: 3-0 unanimously G. Project Update on Sound Transit Projects in Federal Way Sound Transit Liaison Ryan Medlen reported on current activities regarding Sound Transit projects, including details on the current construction sites. Questions and discussion followed. Committee Members City Staff Jack Dovey, Chair EJ Walsh, P.E., Public Works Director Hoang V. Tran, Member Sara Gilchrist, Administrative Assistant II Jack Walsh, Member (253) 635-2706 H. Quarterly Update on the Periodic Update to the Comprehensive Plan Senior Planner Chaney Skadsen presented the Quarterly Update on the Comprehensive Plan, including background information. Questions and discussion followed. I. S 376th Street Process Review Public Works Director El Walsh presented updates on the S 376t" St Process Review, including background information. Questions and discussion followed. 4. OTHER: 5. FUTURE MEETINGS/AGENDA ITEMS: Discussions on school impact fees, definition on what levy lid lift, and Opportunity Zone discussions. 6. The next LUTC meeting will be held July 11, 2022 at 5:00 p.m. in City Hall Council Chambers and via Zoom. 7. ADJOURNMENT: The meeting was adjourned at 07:39 p.m. Attest: Sara Gilchrist, Administrative Assistant II Approved by Committee: Date Committee Members Jack Dovey, Chair Hoang V. Tran, Member Jack Walsh, Member City Staff EJ Walsh, P.E., Public Works Director Sara Gilchrist, Administrative Assistant II (253) 635-2706 COUNCIL MEETING DATE: July 19, 2022 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2022 ADA RETROFITS, 85% DESIGN REPORT AND AUTHORIZATION TO BID POLICY QUESTION: Should the City Council authorize staff to complete design and bid the 2022 ADA Retrofits Project and return to the LUTC and Council for bid award, further reports, and authorization? COMMITTEE: Land Use and Transportation Committee MEETING DATE: July 11, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Mulkey, P .E., Senior Capital Engineer .JRM DEPT: Public Works Attachments: 1. Land Use and Transportation Committee memorandum dated July 11, 2022. Options Considered: 1. Authorize staff to complete the design and bid the 2022 ADA Retrofits Project and return to the LUTC and Council for bid award, further reports, and authorization 2. Do not authorize staff to proceed with this project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the July 19, 2022 City Council Consent Agenda for approval. MAYOR APPROVAL:,6/-A-e"_ 7UP Initial/Date DIRECTOR APPROVAL-`!f ` 11 7.0Zt n it is I: D;ttc COMMITTEE RECOMMENDATION: I move to forward Option 1 to the July 19, 2022 consent agenda for approval. Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to complete design and bid the 2022 ADA Retrofits Project and return to the LUTC and Council for bid award, further reports, and authorization. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: July 11, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor EJ Walsh, P.E. Public Works Director �� FROM: John Mulkey, P.E. Senior Capital Enginee JRM SUBJECT: 2022 Citywide ADA Retrofits, 85% Design Report and Authorization to Bid Financial Impacts: The cost to the City for the 2022 Citywide ADA Retrofits was included within the approved budget under the Public Works Department Budget Capital Project 36228. In accordance with the approved budget, this item is funded by Local Infrastructure Financing Tool (LIFT) and Traffic Mitigation Fee Funds. Upon completion of the 2022 Citywide ADA Retrofits no other costs are anticipated. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. Background Information: The City is required by Federal Law to have an ADA Transition Plan in place to work towards removing barriers throughout the City. Part of that plan calls for City to designate funds to respond to issues brought up by users of our facilities. As a result of such discussions, it was brought to our attention that a previously approved standard application for curbing between ramp landings was causing a trip hazard difficulty for blind users of the facilities. The latest design calls for a different method that will eliminate the trip hazards. The following provides a brief synopsis of the progress on the project to date. Currently, the project design is approximately 85% complete, which includes the following completed tasks: Project Design to 85% • Preliminary Contract Specifications + Environmental Documents — SEPA Exempt for Pedestrian facilities Ongoing Tasks Include: • Project Design to 100% • Contract Specifications to 100% • Plans to 100% Rev 6/2019 July 11, 2022 Land Use and Transportation Committee 2022 Citywide ADA Retrofits, 85% Design Report and Authorization to Bid Page 2 ESTIMATED EXPENDITURES: Design (by City stafj) $15,000 2022 Construction Cost $115,500 10% Construction Contingency $11,500 Construction Management (by City stafji $13,000 TOTAL ESTIMATED EXPENDITURES $155,000 AVAILABLE FUNDING: Local Infrastructure Financing Tool (LIFT) funds $200,000 Mitigation/Traffic Impact Fees $200,000 TOTAL AVAILABLE FUNDING $400,000 FUNDING SUMMARY: Total Estimated Expenditures $155,000 Total Available Funding $400,000 PROJECT BUDGET BALANCE $245,000 After receiving bids, the total project costs will be refined and presented to the Committee and Council for bid award authorization. Staff anticipates bidding this project in August 2022. Construction is anticipated to be completed in Fall 2022. COUNCIL MEETING DATE: July 19, 2022 ITEM #: 'I CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2022 PAVEMENT REPAIR PROJECT BID AWARD POLICY QUESTION: Should the Council award the 2022 Pavement Repair Project to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee MEETING DATE: July 11, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jeff Huynh, Capital Engineer .711 DEPT: Public Works Attachments: 1. Land Use and Transportation Committee memorandum dated July 11, 2022 2. Bid Tabulation Options Considered: 1. Award the 2022 Pavement Repair Project to Puget Paving and Construction, Inc., the lowest responsive, responsible bidder, in the amount of $317,943.40 and approve a contingency of $32,056.60 for a maximum contract amount of $350,000.00 and authorize the Mayor to execute the contract. 2. Do not approve the proposed award for the 2022 Pavement Repair Project and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: l,4:1 7 % (; �— DIRECTOR APPROVAL COMMITTEE RECOMMENDATION: I move to forward Option I to the July 19, 2022 consent agenda for approval. Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to award the 2022 Pavement Repair Project to Puget Paving and Construction, Inc., the lowest responsive, responsible bidder, in the amount of $317,943.40 and approve a contingency of $32, 056.60 for a maximum contract amount of $350, 000.00 and authorize the Mayor to execute the contract. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # © DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — I/2022 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: July 11, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor /1qW\ — FROM: EJ Walsh, P.E, Public Works Director Jeff Huynh, Capital Engineer -Zj� SUBJECT: 2022 Pavement Repair Project Bid Award Financial Im acts: The cost to the City for the 2022 Pavement Repair Project was included within the approved budget under the Public Works Department, 101 Fund Maintenance contracts. In accordance with the approved budget, this item is funded by $100,000 from 101 Fund maintenance contracts budget and $250,000.00 from the 102 Arterial Street Overlay Fund. Revenue for the 101 Fund is a combination of motor vehicle excise tax (MVET) and general fund. Revenue for the 102 Fund is a combination of MVET and real estate excise tax (BEET). No additional funds are needed for on -going operation and maintenance as this project is maintenance of existing infrastructures. Background Information: Three bids were received and opened on June 29, 2022 for the 2022 Pavement Repair Project; please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Puget Paving and Construction, Inc., with a base bid of $317,943.40. Public Works staff recommends that no alternative bid schedules be awarded. This project was bid via the public works small works roster process, and therefore the contract award must be less than or equal to $350,00.00. Financial Summary: Estimated Expenditures; Construction Contract $ 317,943.40 Construction Contingency $ 32.056.60 Total Estimated Expenditures $ 350,000.00 Available Funding: 101 Fund (MVET / General Fund) $ 100,000.00 102 Fund MVET / REE $ 250.000.00 Total Available Funding $ 350,000.00 Construction is anticipated to start in August 2022 with an estimated substantial completion date in late 2022. Rev. 6/2020 2022 PAVEMENT REPAIR PROJECT RFB No. 22-005 BID OPENING DATE JUNE 29, 2022 10:00 A.M. Vendor Name ---> Location ----------> Bid 1 Puget Paving and Construction Lakewood, WA 98499 Bid 2 Central Paving, LLC Ellensburg, WA 98926 Bid 3 Miles Resources, Inc. Puyallup, WA 98372 Item No. Specs Item Description Unit Qty Unit Price Total Unit Price Total Unit Price Total SCHEDULE A - WEYERHAEUSER WAY S 1 1-09 MOBILIZATION LS 1 $18,000.00 $18,000.00 $43,500.00 $43,500.00 $19,000.00 $19,000.00 2 1-10 TRAFFIC CONTROL SUPERVISOR LS 1 $8,400.00 $8,400.00 $12,615.00 $12,615.00 $21,000.00 $21,000.00 3 1-10 OTHER TEMPORARY TRAFFIC CONTROL LS 1 $10,672.00 $10,672.00 $18,610.00 $18,610.00 $5,800.00 $5,800.00 4 1-10 FLAGGERS HR 252 $72.00 $18,144.00 $79.75 $20,097.00 $70.00 $17,640.00 5 1-10 OTHER TRAFFIC CONTROL LABOR HR 9 $72.00 $648.00 $79.75 $717.75 $72.00 $648.00 6 1-10 SEQUENTIAL ARROW SIGN HR 90 $16.50 $1,485.00 $1.10 $99.00 $5.00 $450.00 7 1-10 PORTABLE CHANGEABLE MESSAGE SIGN HR 90 $16.50 $1,485.00 $5.50 $495.00 $10.00 $900.00 8 2-01 ROADSIDE CLEANUP FA 1 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 9 2-02 SAWCUTTING LF 4190 $1.00 $4,190.00 $2.50 $10,475.00 $0.01 $41.90 10 2-03 ROADWAY EXCAVATION INCL. HAUL CY 194 $180.00 $34,920.00 $126.00 $24,444.00 $320.00 $62,080.00 11 5-04 HMA CL.'h IN PG 581-1-22 FOR PAVEMENT REPAIR TN 400 $210.00 $84,000.00 $204.00 $81,600.00 $265.00 $106,000.00 12 8-01 EROSION/WATER POLLUTION CONTROL FA 1 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 13 8-01 INLET PROTECTION INSERT EA 18 $65.00 $1,170.00 $90.00 $1,620.00 $98.00 $1,764.00 14 8-09 RAISED PAVEMENT MARKER, TYPE 2 HUND 0.3 $2,890.00 $867.00 $2,750.00 $825.00 $2,750.00 $825.00 15 8-09 HYDRANT MARKER, TYPE 2B EA 2 $58.00 $116.00 $55.00 $110.00 $55.00 $110.00 16 8-22 PLASTC LINE LF 322 $11.00 $3,542.001 $11.00 $3,542.001 $11.00 $3,542.00 17 8-22 PLASTIC WIDE LINE LF 67 $22.00 $1,474.001 $22.00 $1,474.001 $22.00 $1,474.00 18 8-22 PLASTIC CROSSWALK LINE SF 20 $56.00 $1,120.001 $196.233.00 $55.00 $1,100.001 $227,323.75 $55.00 $1,100.00 $2 88,374.90 SCHEDULE C - MILITARY ROAD S (N) 1 1-09 MOBILIZATION LS 1 $10,000.00 $10,000.00 $6,800.00 $6,800.00 $5,000.00 $5,000.00 2 1-10 TRAFFIC CONTROL SUPERVISOR LS 1 $5,000.00 $5,000.00 $4,250.00 $4,250.00 $3,500.00 $3,500.00 3 1-10 OTHERTEMPORARY TRAFFIC CONTROL LS 1 $2,122.00 $2,122.00 $6,275.00 $6,275.00 $950.00 $950.00 4 1-10 FLAGGERS HR 180 $72.00 $12,960.00 $79.75 $14,355.00 $70.00 $12,600.00 5 1-10 OTHER TRAFFIC CONTROL LABOR HR 4 $72.00 $288.00 $79.75 $319.00 $72.00 $288.00 6 1-10 SEQUENTIAL ARROW SIGN HR 54 $16.50 $891.00 $1.10 $59.40 $5.00 $270.00 7 1-10 PORTABLE CHANGEABLE MESSAGE SIGN HR 54 $16.50 $891.00 $5.50 $297.00 $10.00 $540.00 8 2-02 SAWCUTTING LF 1768 $1.00 $1,768.00 $2.50 $4,420.00 $0.01 $17.68 9 2-03 ROADWAY EXCAVATION INCL. HAUL CY 32 $180.00 $5,760.00 $119.00 $3,808.00 $320.00 $10,240.00 10 5-04 HMA CL.'/2 IN PG 581-1-22 FOR PAVEMENT REPAIR TN 65 $250.00 $16,250.00 $189.00 $12,285.00 $265.00 $17,225.00 11 8-01 EROSION/WATER POLLUTION CONTROL FA 1 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 12 8-01 INLET PROTECTION INSERT EA 5 $65.00 $325.00 $90.001 $450.00 $98.00 $490.00 13 8-09 RAISED PAVEMENT MARKER, TYPE 2 HUND 0.1 $2,890.00 $289.00 $2,750.00 $275.00 $2,750.00 $275.00 14 8-09 HYDRANT MARKER, TYPE 2B EA 1 $58.00 $58.00 $55.00 $55.00 $55.00 $55.00 15 8-22 PLASTIC LINE LF 56 $55.00 $3,080.00 $55.00 $3,080.00 $55.00 $3,080.00 16 8-22 PROFILED PLASTIC LINE LF 19 1 $80.001 $1,520.00 $72.00 $1,368.001 $71.50 $1,358.50 17 8-22 PLASTIC STOP LINE LF 8 1 $110.00 $880.00 $110.00 $880.001 $110.00 $880.00 18 8-22 PLASTIC TRAFFIC ARROW EA 3 1 $336.001 $1,008.001 $66,090.00 $330.00 $990.001 $62,966.40 $330.001 $990.00 t60,759.18 SCHEDULE D - MILITARY ROAD S (S) 1 1-09 IMOBILIZATION LS 1 1 $2,500.00 $2,500.00 $7,400.001 $7,400.00 $5,000.001 $5,000.00 2 1-10 ITRAFFIC CONTROL SUPERVISOR LS 1 $5,000.00 $5,000.00 $4,450.001 $4,450.00 $4,500.001 $4,500.00 3 1-10 JOTHER TEMPORARY TRAFFIC CONTROL LS 1 $1,000.00 $1,000.00 $6,800.001 $6,800.00 $1,250.001 $1,250.00 Page 1 of 4 2022 PAVEMENT REPAIR PROJECT RFB No. 22-005 BID OPENING DATE JUNE 29, 2022 10:00 A.M. Vendor Name ---> Location ----------> Bid 1 Puget Paving and Construction Lakewood, WA 98499 Bid 2 Central Paving, LLC Ellensburg, WA 98926 Bid 3 Miles Resources, Inc. Puyallup, WA 98372 Item No. Specs Item Description Unit Qty Unit Price Total Unit Price Total Unit Price Total 4 1-10 FLAGGERS HR 153 $72.00 $11,016.00 $79.75 $12,201.75 $70.00 $10,710.00 5 1-10 OTHER TRAFFIC CONTROL LABOR HR 6 $72.00 $432.00 $79.75 $478.50 $72.00 $432.00 6 1-10 SEQUENTIAL ARROW SIGN HR 90 $16.50 $1,485.00 $1.10 $99.00 $5.00 $450.00 7 1-10 PORTABLE CHANGEABLE MESSAGE SIGN HR 90 $16.50 $1,485.00 $5.50 $495.00 $10.00 $900.00 8 2-02 SAWCUTTING LF 2192 $1.00 $2,192.00 $2.50 $5,480.00 $0.01 $21.92 9 2-03 ROADWAY EXCAVATION INCL. HAUL CY 43 $1.80 $77.40 $119.00 $5,117.00 $320.00 $13,760.00 10 5-04 HMA CL.'/2 IN PG 581-1-22 FOR PAVEMENT REPAIR TN 87 $225.00 $19,575.00 $189.00 $16,443.00 $265.00 $23,055.00 11 8-01 EROSION/WATER POLLUTION CONTROL FA 1 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 12 8-01 INLET PROTECTION INSERT EA 16 $65.00 $1,040.00 $90.00 $1,440.00 $98.00 $1,568.00 13 8-09 RAISED PAVEMENT MARKER, TYPE 2 HUND 0.3 $1,000.00 $300.00 $2,810.00 $843.00 $2,750.00 $825.00 14 8-09 HYDRANT MARKER, TYPE 2B EA 2 $58.00 $116.00 $55.00 $110.00 $55.00 $110.00 15 8-22 PLASTIC LINE LF 192 $11.00 $2,112.00 $11.00 $2,112.00 $11.00 $2,112.00 16 8-22 1PROFILED PLASTIC LINE LF 318 $11.00 $3,498.00 $11.00 $3,498.00 $11.00 $3,498.00 17 8-22 IPLASTIC WIDE LINE LF 36 $22.00 $792.00 $55,620.40 $22.00 $792.00 $70,759.25 $22.00 $792.00 $71,983.92 $361,049.40 $381,118.00 ALTERNATE A1, SCHEDULE E - REDONDO WAY S 1 1-09 MOBILIZATION LS 1 $1,650.00 $1,650.00 $3,450.00 $3,450.00 $2,500.00 $2,500.00 2 1-10 TRAFFIC CONTROL SUPERVISOR LS 1 $2,450.00 $2,450.00 $4,610.00 $4,610.00 $350.00 $350.00 3 1-10 OTHER TEMPORARY TRAFFIC CONTROL LS 1 $500.00 $500.00 $2,250.00 $2,250.00 $90.00 $90.00 4 1-10 FLAGGERS HR 18 $72.00 $1,296.00 $79.75 $1,435.50 $70.00 $1,260.00 5 1-10 OTHER TRAFFIC CONTROL LABOR HR 2 $72.00 $144.00 $79.75 $159.50 $72.00 $144.00 6 1-10 SEQUENTIAL ARROW SIGN HR 18 $16.50 $297.00 $1.10 $19.80 $5.00 $90.00 7 1-10 PORTABLE CHANGEABLE MESSAGE SIGN HR 18 $16.50 $297.00 $5.50 $99.00 $10.00 $180.00 8 2-02 SAWCUTTING LF 48 $1.00 $48.00 $2.50 $120.00 $0.01 $0.48 9 2-03 ROADWAY EXCAVATION INCL. HAUL CY 3 $1,500.00 $4,500.00 $119.00 $357.00 $625.00 $1,875.00 10 5-04 HMA CL.'/z IN PG 581-1-22 FOR PAVEMENT REPAIR TN 6 $960.00 $5,760.00 $189.00 $1,134.00 $600.00 $3,600.00 11 8-22 PLASTIC LINE LF 30 $83.00 $2,490.00 $19,432.00 $83.00 $2,490.00 $16,124.80 $82.50 $2,475.00 $12,564.48 ALTERNATE A2, SCHEDULE F - SW CAMPUS DR 1 1-09 MOBILIZATION LS 1 $2,100.00 $2,100.00 $3,450.00 $3,450.00 $2,500.00 $2,500.00 2 1-10 TRAFFIC CONTROL SUPERVISOR LS 1 $2,450.00 $2,450.00 $1,740.00 $1,740.00 $350.00 $350.00 3 1-10 OTHER TEMPORARY TRAFFIC CONTROL LS 1 $500.00 $500.00 $2,565.00 $2,565.00 $90.00 $90.00 4 1-10 FLAGGERS HR 50 $72.00 $3,600.00 $79.75 $3,987.50 $70.00 $3,500.00 5 1-10 OTHER TRAFFIC CONTROL LABOR HR 4 $72.00 $288.00 $79.75 $319.00 $72.00 $288.00 6 1-10 SEQUENTIAL ARROW SIGN HR 18 $16.50 $297.00 $1.10 $19.80 $5.00 $90.00 7 1-10 PORTABLE CHANGEABLE MESSAGE SIGN HR 54 $16.50 $891.00 $5.50 $297.00 $10.00 $540.00 8 2-02 SAWCUTTING LF 62 $1.00 $62.00 $2.50 $155.00 $0.01 $0.62 9 2-03 ROADWAY EXCAVATION INCL. HAUL CY 3 $1,500.00 $4,500.00 $119.00 $357.00 $625.00 $1,875.00 10 5-04 HMA CL.'/2 IN PG 581-1-22 FOR PAVEMENT REPAIR TN 6 $960.00 $5,760.00 $189.00 $1,134.00 $600.00 $3,600.00 11 8-01 INLET PROTECTION INSERT EA 2 1 $65.001 $130.00 $90.00 $180.00 $98.00 $196.00 12 8-22 IPLASTIC STOP LINE I LF 6 1 $110.001 $660.0 110.001 $660.001 $110.001 $660.00 13 8-22 IPLASTIC CROSSWALK LINE I SF 1 21 1 $56.001 $1,176.001 $55.001 $1,155.001 $55.001 $1,155.00 Page 2 of 4 2022 PAVEMENT REPAIR PROJECT RFB No. 22-005 BID OPENING DATE JUNE 29, 2022 10:00 A.M. Vendor Name ---> Location ----------> Bid 1 Puget Paving and Construction Lakewood, WA 98499 Bid 2 Central Paving, LLC Ellensburg, WA 98926 Bid 3 Miles Resources, Inc. Puyallup, WA 98372 Item No. Specs Item Description Unit Qty Unit Price Total Unit Price Total Unit Price Total $22,414.00 $16,019.30 $14,84 1.62 ALTERNATE A3, SCHEDULE G - S 344TH ST 1 1-09 MOBILIZATION LS 1 $2,100.00 $2,100.00 $3,715.00 $3,715.00 $5,000.00 $5,000.00 2 1-10 TRAFFIC CONTROL SUPERVISOR LS 1 $2,450.00 $2,450.00 $1,865.00 $1,865.00 $1,350.00 $1,350.00 3 1-10 OTHER TEMPORARY TRAFFIC CONTROL LS 1 $500.00 $500.00 $2,750.00 $2,750.00 $380.00 $380.00 4 1-10 FLAGGERS HR 18 $72.00 $1,296.00 $79.75 $1,435.50 $70.00 $1,260.00 5 1-10 OTHER TRAFFIC CONTROL LABOR HR 2 $72.00 $144.00 $79.75 $159.50 $72.00 $144.00 6 1-10 SEQUENTIAL ARROW SIGN HR 18 $16.50 $297.00 $1.10 $19.80 $5.00 $90.00 7 1-10 PORTABLE CHANGEABLE MESSAGE SIGN HR 36 $16.50 $594.00 $5.50 $198.00 $10.00 $360.00 8 2-02 SAWCUTTING LF 166 $1.00 $166.00 $2.50 $415.00 $0.01 $1.66 9 2-03 ROADWAY EXCAVATION INCL. HAUL CY 13 $345.00 $4,485.00 $119.00 $1,547.00 $320.00 $4,160.00 10 5-04 HMA CL.'/2 IN PG 581-1-22 FOR PAVEMENT REPAIR TN 26 $290.00 $7,540.00 $189.00 $4,914.00 $265.00 $6,890.00 11 8-01 INLET PROTECTION INSERT EA 2 $65.001 $130.001 $90.00 $180.00 $98.00 $196.00 12 8-22 IPLASTIC LINE LF 120 $22.50 $2,700.00 $22.402.00611111111111-$19838.80, $22.00 $2,640.00 $22.00 $2,640.00 $22,471.66 ALTERNATE A4, SCHEDULE B - S 288TH ST 1 1-09 MOBILIZATION LS 1 $2,500.00 $2,500.00 $7,615.00 $7,615.00 $5,000.00 $5,000.00 2 1-10 TRAFFIC CONTROL SUPERVISOR LS 1 $3,350.00 $3,350.00 $4,195.00 $4,195.00 $5,000.00 $1 00.00 3 1-10 OTHER TEMPORARY TRAFFIC CONTROL LS 1 $1,000.00 $1,000.00 $6,190.00 $6,190.00 $1,400.00 $1,400.00 4 1-10 FLAGGERS HR 126 $72.00 $9,072.00 $79.75 $10,048.50 $70.00 $8,820.00 5 1-10 OTHER TRAFFIC CONTROL LABOR HR 4 $72.00 $288.00 $79.75 $319.00 $72.00 $288.00 6 1-10 SEQUENTIAL ARROW SIGN HR 36 $16.50 $594.00 $1.10 $39.60 $5.00 $180.00 7 1-10 PORTABLE CHANGEABLE MESSAGE SIGN HR 36 $16.50 $594.00 $5.50 $198.00 $10.00 $360.00 8 2-02 SAWCUTTING LF 1336 $1.00 $1,336.00 $2.50 $3,340.00 $0.01 $13.36 9 2-03 ROADWAY EXCAVATION INCL. HAUL CY 46 $180.00 $8,280.00 $119.00 $5,474.00 $320.00 $14,720.00 10 5-04 HMA CL.'/2 IN PG 581-1-22 FOR PAVEMENT REPAIR TN 95 $210.00 $19,950.00 $189.00 $17,955.00 $265.00 $25,175.00 11 8-01 EROSION/WATER POLLUTION CONTROL FA 1 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 12 8-01 JINLET PROTECTION INSERT EA 11 $65.00 $715.00 $90.00 $990.00 $98.00 $1,078.00 13 8-09 IRAISED PAVEMENT MARKER, TYPE 2 HUND 0.1 $2,890.00 $289.00 $2,750.00 $275.00 $2,750.00 $275.00 14 8-09 1 HYDRANT MARKER, TYPE 2B EA 1 $58.00 $58.00 $55.00 $55.00 $55.00 $55.00 15 8-22 IPLASTIC LINE LF 1 324 $11.00 $3,564.00 $54,590.00 $11.00 $3,564.00 $63,258.10 $11.00 $3,564.00 $68,928.36 $118,838.00 $115,241.00 $1 88,809.12 Quote Contractor Wage Law Compliance Certification Proposal for Incorporating Recycled Materials $436,781.40 YES YES YES YES YES YES YES YES YES Puget Paving and Construction Inc has conflict occurs on Schedule D Item No. 8 between unit price and total. The unit price entered at $1.80 per cubic yard. Based on the Bid Schedule Note, fourth line "Where conflic occurs Page 3 of 4 2022 PAVEMENT REPAIR PROJECT RFB No. 22-005 BID OPENING DATE JUNE 29, 2022 10:00 A.M. Bid 1 Bid 2 Bid 3 Vendor Name ---> Puget Paving and Construction Central Paving, LLC Miles Resources, Inc. Location ----------> Lakewood, WA 98499 Ellensburg, WA 98926 Puyallup, WA 98372 Item No. Specs Item Description Unit Qty Unit Price Total Unit Price Total Unit Price Total between the unit price and the total amount specifed for any item, the unit price shall prevail, and totals shall be corrected to conform thereto." Base Bid (Sch A, C, D) _ $317,943.40 $361,049.40 $381,118.00 Base Bid + Alternate Al (Sch A, C, D & E) _ $337,375.40 $377,174.20 $393,682.48 Base Bid + Alternate A2 ( Sch A, C, D & F) _ $340,357.40 $377,068.70 $395,962.62 Base Bid + Alternate A3 (Sch A, C, D & G) _ $340,345.40 $380,888.20 $403,589.66 Base Bid + Alternate A4 (Sch A, C, D, & B) _ $372,533.40 $424,307.50 $450,046.36 Base Bid + Alternate Al+ Alternate A2 + Alternate A3 + Alternate A4 (Sch A, C, D, E, F, G, & B) _ $436,781.40 $476,290.40 $499,927.12 Page 4 of 4 COUNCIL MEETING DATE: July 19, 2022 ITEM #:_a_ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ADAPTIVE TRAFFIC SIGNAL CONTROL — CITY CENTER - PHASE 2 BID AWARD POLICY QUESTION: Should the Council award the Adaptive Traffic Signal Control — City Center - Phase 2 project to the lowest responsive, responsible bidder and authorize the transfer of funds to the project? COMMITTEE: Land Use and Transportation Committee MEETING DATE: July 11, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jeff Huynh, Capital Engineer -zn DEPT: Public Works Attachments: 1. Land Use and Transportation Committee memorandum dated July 11, 2022 2. Bid Tabulation Options Considered: 1. Award the Adaptive Traffic Signal Control — City Center - Phase 2 project to TITAN Earthwork, LLC, the lowest responsive, responsible bidder, in the amount of $778,280 and approve a ten percent (10%) contingency of $77,828, for a maximum contract amount of $856,108, and authorize the transfer of $90,000 from the Transportation Capital Fund (306 Fund) to the project (Project #36233) and authorize the Mayor to execute the contract. 2. Reject all bids for the Adaptive Traffic Signal Control — City Center - Phase 2 and direct staff to rebid the project and return to the Committee for further action. MAYOR'S RECQmHENR TION: Q tlOri I r 0 MAYOR APPROVAL: / DIRECTOR APPROVAL: 7W21& Co itt • ' Co c. Ini ialldate COMMITTEE RECOMMENDATION: I move to forward Option I to the July 19, 2022 consent agenda for approval. Jack Dove , Committee Chair Jack Walsh Committee Member Floang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to award the Adaptive Traffic Signal Control — City Center - Phase 2 to TITAN Earthwork, LLC the lowest responsive, responsible bidder, in the amount of S778,828 and approve a ten percent (10%) contingency for a maximum contract amount of S856,108, authorize the transfer of S90, 000 from the Transportation Capital Fund (306 Fund) to the project (Project 436233) and authorize the Mayor to execute the contract. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 1/2022 RESOLUTION 9 CITY OF FEDERAL WAY MEMORANDUM DATE: July 11, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor � FROM: EJ Walsh, P.E, Public Works Director 4 1y__ Jeff Huynh, Capital Engineer Z1} SUBJECT: Adaptive Traffic Signal Control — City Center - Phase 2 Bid Award Financial Impacts The cost to the City for the Adaptive Traffic Signal Control - City Center - Phase 2 project was included within the approved budget under the Public Works Department, Capital Project #233. In accordance with the approved budget, this item is funded by a grant from WSDOT in the amount of $600,000.00 and $175,000 in REET. An additional $90,000 is recommended to be transferred to the project from the Transportation Capital Fund (306 Fund). Upon completion of the project, on -going costs associated with operations and maintenance will be performed and funded through streets maintenance, which is reviewed and adjusted as required during the budget process. Background Information: The adaptive traffic control system is a system that monitors traffic conditions in real time and modifies the signal timing every signal cycle. This reduces delays and stops, thus improving both air quality and safety. Bids were opened on June 17, 2022 for the project. One bid was received for the project. Please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is TITAN Earthwork, LLC, with a total bid of $778,280.00. Financial Summary: Estimated Expenditures Design $75,000 Construction Contract $778,280 Contingency (10%) $77,828 Construction Management & Inspection (+/- 10%) $77,892 ESTIMATED TOTAL PROJECT COST $1,009,000 Available Funding CMAQ Grant (WSDOT) Real Estate Excise Tax (REET) CMAQ Grant (WSDOT) - Additional Funds *pending* Transfer from 306 Fund (Unallocated) TOTAL FUNDING AVAILABLE $600,000 $ 175,000 $144,000 $90,000 $1,009,000 Rev. 6/2020 F1uiAr I IVC 1 RHrri%, 01UNHL %,V1V I RVL - VI I T %,011 1 CR - rnAOr- L rRVJCl.1 RFB No. 22-004 BID OPENING DATE JUNE 17, 2022 Engineer Bid 1 Vendor Name ---> Estimate TITAN Earthwork, LLC Location ----------> Pacific, WA Item Quantitv Unit Unit Price Total Price Total SCHEDULE A: Roadway Improvements Base Bid 11 Minor Change 1 F.A. $10,000.00 $10,000.00 $10,000.00 $10,000.00 2 SPCC Plan 1 L.S. $1,000.00 $1,000.00 $100.00 $100.00 3 Mobilization 1 L.S. $46,000.00 $46,000.00 $76,135.00 $76,135.00 4 Traffic Control Supervisor 1 L.S. $27,000.00 $27,000.00 $30,000.00 $30,000.00 5 Flaggers 140 HR. $60.00 $8,400.00 $69.00 $9,660.00 6 Other Traffic Control Labor 360 HR. $65.00 $23,400.00 $71.00 $25,560.00 7 Sequential Arrow Sign 180 HR. $4.50 $810.00 $3.50 $630.00 8 Other Temporary Traffic Control 1 L.S. $5,000.00 $5,000.00 $15,000.00 $15,000.00 9 Property Restoration 1 F.A. $5,000.00 $5,000.00 $5,000.00 $5,000.00 10 Traffic Signal System Complete - 8th Ave S & S 320th St 1 L.S. $71,500.00 $71,500.00 $99,000.00 $99,000.00 11 Traffic Signal System Complete- 11th PI & 13th Ave S & S 324th St 1 L.S. $57,000.00 $57,000.00 $61,000.00 $61,000.00 12 Traffic Signal System Complete - Pete Von Reichbauer Way S & S 316th St 1 L.S. $54,500.00 $54,500.00 $80,000.00 $80,000.00 13 Traffic Signal System Complete - Pete Von Reichbauer Way S & S 314th St 1 L.S. $39,000.00 $39,000.00 $43,000.00 $43,000.00 14 Traffic Signal System Complete - Pete Von Reichbauer Way S & S 312th St 1 L.S. $46,000.00 $46,000.00 $60,000.00 $60,000.00 15 Traffic Signal System Complete - 23rd Ave S & S 322nd St 1 L.S. $38,500.00 $38,500.00 $44,000.00 $44,000.00 16 Traffic Signal System Complete - 23rd Ave S & S 316th St 1 L.S. $40,500.00 $40,500.00 $50,000.00 $50,000.00 17 Traffic Signal System Complete - 23rd Ave S & S 314th St 1 L.S. $36,500.00 $36,500.00 $36,000.00 $36,000.00 18 Traffic Signal System Complete - 23rd Ave S & S 312th St 1 1 L.S. $46,500.001 $46,500.001 $60,000.001 $60,000.00 SCHEDULE B: ATSPM IMPROVEMENTS BASE BID 19 ATSPM Initial Setup 1 L.S. $10,000.00 $10,000.00 $16,000.00 $16,000.00 20 ATSPM First Year Subscription (Per Intersection) 47 EA. $650.00 $30,550.00 $685.00 $32,195.00 $40,550.00 $48,195.00 SCHEDULE C: ROADWAY IMPROVEMENTS - CCTV CAMERA INSTALLATION ALTERNATE Al 21 JCCTV Camera Installation - 23rd Ave S & S 322nd St 1 1 1 L.S. 1 $10.500.001 $10.500.001 $8.000.001 $8.000.00 SCHEDULE D: ROADWAY IMPROVEMENTS - CCTV CAMERA INSTALLATION ALTERNATE A2 022 CCTV Camera Installation - 23rd Ave S & S 312th St 1 L.S. $10,500.00 $10,500.00 $10,500.00 $17,000.00 $17,000.00 $17,000.00 $618,160.00 $778,280.00 Page 1 of 1 COUNCIL MEETING DATE: July 19, 2022 ITEM #: _ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITYWIDE PEDESTRIAN SAFETY IMPROVEMENTS 30% DESIGN REPORT POLICY QUESTION: Should the City Council authorize staff to proceed with design of the Citywide Pedestrian Safety Improvements and return to the LUTC and Council at 85% design completion for further reports and authorization? COMMITTEE: Land Use and Transportation Committee MEETING DATE: July 11, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Kent Smith, P.E., Senior Capital EngineerA5 DEPT: Public Works Attachments: Land Use and Transportation Committee Memo dated July 11, 2022 Options Considered: 1. Authorize staff to proceed with design of the Citywide Pedestrian Safety Improvements and return to the LUTC and Council at 85% design completion for further reports and authorization. 2. Do not authorize staff to proceed with this project and provide direction to staff. MAYOR'S RECOMMENDATION: Option i. MAYOR APPROVAL: Gam' r �- DIRECTOR APPROVAL: �� �z-t ,Cnmm tre C is=I uiti,illAatc Initial/Date InitiBlD C COMMITTEE RECOMMENDATION: I move to forward Option 1 to the July 19, 2022 consent agenda for approval. Jack Dovev, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to proceed with design of the Citywide Pedestrian Safety Improvements and return to the LUTC and Council at 85%-design completion for further reports and authorization. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 11/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: July 11, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor /�Ikrl_ FROM: EJ Walsh, P.E., Public Works Director Kent Smith, P.E., Senior Capital Enginee SUBJECT: Citywide Pedestrian Safety Improvements 30% Design Report Financial Impacts: The cost to the City for the Citywide Pedestrian Safety Improvements was included within the approved budget under the Public Works Department, Capital Project #234. In accordance with the approved budget, this item is funded by a federal grant from WSDOT in the amount of $1,447,997 with the remainder from Fuel Tax. Upon completion of the project, ongoing costs associated with operations and maintenance will be performed and funded through streets maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. Background Information: This project provides installation of rectangular rapid flashing beacons (RRFBs), and median refuge islands at 8 locations throughout the City of Federal Way. Also included is associated ADA and utility work, pavement marking removal, and sign post removal, relocation, or replacement as needed. The following provides a brief synopsis of the progress on this project to date. Currently the project design is approximately 30% complete, which includes the following completed tasks: • Topographic Survey ■ RRFB and Illumination Memo • Project Design to 30% Ongoing tasks include: • Utility Coordination • Preliminary Contract Specifications • Geotechnical Investigation • Project Design to 85% Financial Summary: Estimated Exnenditures: Design $335,997 Construction $1,114,000 Contract $111,000 $175,000 Rev. 6/2019 July 11, 2022 Land Use and Transportation Committee Citywide Pedestrian Safety Improvements Page 2 Construction Contingency (10%) Construction Management & Insbection Total $1,735,997 Project Costs Available Fundin HSIP $1,447,997 Grant Fuel $288,000 Tax Total $1,735,997 Project Costs Staff anticipates bidding this project Spring 2023. COUNCIL MEETING DATE: July 19, 2022 ITEM #: _ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 21ST AVE S AND S 320Tn SIGNALIZATION AND PEDESTRIAN IMPROVEMENTS 30% DESIGN REPORT POLICY QUESTION: Should the City Council authorize staff to proceed with design of the 21" Ave S and S 3201h Signalizationa and Pedestrian Improvements and return to LUTC and Council at 85% design completion for further reports and authorization? COMMITTEE: Land Use and Transportation Committee MEETING DATE: July 11, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Kent Smith, P.E. Senior Capital Engineer06 DEPT: Public Works Attachments: 1. Land Use and Transportation Committee Memo dated July 11, 2022 Options Considered: 1. Authorize staff to proceed with design of the 21" Ave S and S 320`h Signalization and Pedestrian Improvements and return to LUTC and Council at 85% design completion for further reports and authorization. 2. Do not authorize staff to proceed with this project and provide direction to staff. MAYOR'S RECOMMENDATI~O�N: Option 1 MAYOR APPROVAL: I �1, !rd ']. DIRECTOR APPROVAL:IZpz'+- nm iuer C ncil fnipal;I)a[r COMMITTEE RECOMMENDATION: I move to forward Option I to the July 19, 2022 consent agenda for approval. Jack Dovey, Committee Chair Jack Walsh, Committee Member Hwang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to proceed with design of the 21" Ave S and S 320"h Signalization and Pedestrian Improvements and return to LUTC and Council for bid authorization and further reports. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — l 1/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: July 11, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor EJ Walsh, P.E., Public Works Director FROM: Smith, P.E., Senior Capital Engine FROM: j 151Aven S 32 `h Signal and Pedestrian Improvements 30% Design Report SUBJECT:2 A e5 d 0 g p g p Financial Impacts: The cost to the City for the 215t Ave S and S 320th Signalization and Pedestrian Improvements was included within the approved budget under the Public Works Department, Capital Project #225. In accordance with the approved budget, this item is partially funded by a grant through the Sound Transit System Access Program and LIFT funds. Upon completion of the project, ongoing costs associated with operations and maintenance will be performed and funded through streets maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. Background Information: This project provides a new signal for protected east and westbound left -turning movements and a protected pedestrian crossing of S 3201h Street. With the eventual completion of the Federal Way Link extension and the Federal Way Transit Center Station, pedestrian traffic is expected to increase requiring improved pedestrian crossings across S 3201h St. The following provides a brief synopsis of the progress on this project to date. Currently the project design is approximately 30% complete, which includes the following completed tasks: • Topographic Survey • Geotechnical Investigation • Lighting Analysis • Stormwater Memo • Project Design to 30% Ongoing tasks include: • Utility Coordination • Preliminary Contract Specifications • Project Design to 85% Financial Summary: P_roiect Estimated Expenditures Design $320,000 Construction $1,026,000 Contract Rev. 6/2019 July 11, 2022 Land Use and Transportation Committee 21It Ave S and S 320' Signalization and Pedestrian Improvements Page 2 Contingency $205,000 (+/- 20%) $169,000 Construction Management & Inspection Total $1,720,000 Estimated Expenditures Project Available Funding Sound $730,000 Transit System Access Grant LIFT $305,000 funds Total $1,035,000 Available Funding Project Budget Shortfall:-$685,000 As we proceed with the project design, the total project costs will be refined and presented to the Committee and Council at 85% design completion for further action. Staff anticipates construction in 2023. COUNCIL MEETING DATE: July 19, 2022 ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: S 2881h Street Road Diet - 30% Design Status Report POLICY QUESTION: Should the City Council authorize staff to continue to design the S 288 h Street Road Diet project and return to LUTC and Council for bid authorization, and further reports? COMMITTEE: Land Use and Transportation Committee MEETING DATE: July 11, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Omar Barron, P.E., Senior Capital Engineer V—`50— DEPT: Public Works Attachments: 1. Land Use & Transportation Committee memo dated July 11, 2022 Options Considered: 1. Authorize staff to proceed with design of the S 288`h Street Road Diet project and return to LUTC and Council for bid authorization and further reports. 2. Do not authorize staff to proceed with design of the S 288 b Street Road Diet project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option I to the July 19, 2022 City Council consent agenda for approval. MAYOR APPROVAL: 7 Gp �� / DIRECTOR APPROVAL: { I Ito + +— Com i[[ Council r �— Initial/Date tnitinl�Aat Ini[ial/Date COMMITTEE RECOMMENDATION: I move to forward Option 1 to the July 19, 2022 consent agenda for approval. Jack Walsh, Committee Chair Jack Dovey, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to proceed with design of the S 288`h Street Road Diet project and return to LUTC and Council for bid authorization, and further reports. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 11/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: July 11, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E, Public Works Director Omar Barron, F.E., Senior Capital Engi er" �— SUBJECT: S 288"' Street Road Diet - 30% Design Status Report Financial Imnacts: The cost to the City for the S 288" Street Road Diet project was included within the current approved budget under Public Works Capital Project #238. In accordance with the approved budget, this project is funded by a $2 Million dollar TIB grant, a $1 Million dollar WSDOT Pedestrian & Bicycle Safety grant, and the remainder with REET funds and Traffic Impact fees. Upon completion of the project, ongoing costs associated with operations and maintenance will be performed and funded through streets maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. Background Information: This project will reconfigure the existing four travel lanes into two travel lanes with bike lanes and a center turn lane. In addition, the project provides for Rectangular Rapid Flashing Beacon (RRFB) enhanced -crosswalks, upgrades to existing ramps to meet ADA requirements, signal modifications, and lighting at crosswalks. The project will likely be constructed in two phases. The following provides a brief synopsis of progress made to date: Topographic Survey Project Design to 30% Ongoing Tasks Include: • Right -of -Way Acquisition ■ Preliminary Contract Specifications • Project Design to 85% ■ Environmental Document approval Financial Summarv: PROJECT ESTIMATED EXPENDITURES: Design $504,000 Right -of -Way $60,000 Construction Contract $2,560,000 Construction Contingency (10%) $ 250,000 Construction Management & Inspection $426,000 TOTAL ESTIMATED EXPENDITURES $3,800,000 AVAILABLE FUNDING: Rev. 7/18 TIB Grant (State) Bike & Ped. Safety Grant (State) Mitigation/Traffic Impact Fees Real Estate Excise Tax TOTAL AVAILABLE FUNDING $2,000,000 $1,000,000 $400,000 $400,000 $3,800,000 Rev. 7/18 COUNCIL MEETING DATE: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AMENDMENT 2 UNDERGROUND UTILITY LOCATING ITEM #: H POLICY QUESTION: Should the contract with USIC Locating Services, LLC be extended for two years? COMMITTEE: LUTC MEETING DATE: July 11, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Cole Elliott, P.E., Development Services Manager DEPT: Public Works Department Attachments: 1. Staff Report 2. Agreement/Contract Amendment 2 to Goods and Services Agreement for Underground Utility Locating Options Considered: 1. Approve the proposed agreement. 2. Do not approve the proposed agreement and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: -7/,, ,�,3- InitiaUDate DIRECTOR APPROVAL: t e�7Ib Zvz-� Iwu.il €.7alc COMMITTEE RECOMMENDATION: "I move to forward the proposed Agreement to the July 19, 2022 consent agenda for approval. " Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed Agreement, and authorize the Mayor to execute said agreement. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 11/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: June 15, 2022 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: Cole Elliott, PE, Development Services Manager Cr SUBJECT: Amendment 2 Underground Utility Locating Financial Impacts: The cost to the City for Amendment 2 Underground Utility Locating was included within the approved budget under the Public Works, budget line 401-3100 (70%) and 101-4300 (30%). In accordance with the approved budget, this item is funded by in the amount of $110,000 per year. Upon completion of the Amendment 2 Underground Utility Locating, future costs will be $220,000.00 due to ongoing costs associated with operations and maintenance. Background Information: The City uses USIC Locating Services, LLC to locate the City's infrastructure (storm water, Streetlight and Traffic light) to comply with the RCW to mark out or confirm there are no City owned utilities in response to the One Call location requests within the City Limits. The City's Fiber system is operated by the IT Department. IT typically does not mark out fiber under the One Call requests, meaning that any strike or damage, the City is fully liable for damages. Fiber damage repair costs between $5,000 and $50,000 per incident. The City's Fiber system is currently not included in the locating service contract and has not been budgeted for inclusion in this contract extension. The additional cost for IT to be included within this contract is approximately $12,000 per year. The existing contract does include an hourly rate for locating the fiber system upon City special request outside of the One Call system. The approved contract is derived from outsourcing both the Traffic and Surface Water Management location budgets. USIC Locating Service, LLC has demonstrated responsiveness, and reliability during the current contract. The contract extension includes an inflation adjustment based upon the CPI. Staff recommends extending the current contract. Rev. 7/18 CITY OF CITY HALL ��. F� d e ra I 1 Vay South Feder l y, WA 8003 Federal Way, WA 980b3-6325 (253) 835-7000 www cttyoffedemhvay com AMENDMENT NO. 2 TO GOODS AND SERVICES AGREEMENT FOR UNDERGROUND UTILITY LOCATING This Amendment ("Amendment No. 2") is made between the City of Federal Way, a Washington municipal corporation ("City"), and USIC Locating Services, LLC, an Indiana limited liability company ("Contractor"). The City and Contractor (together "Parties"), for valuable consideration and by mutual consent of the Parties, agree to amend the original Agreement for Underground Utility Locating ("Agreement") dated effective May 14, 2019, as amended by Amendment No. 1, dated effective January 19, 2021, as follows: 1. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no later than December 31, 2024 ("Amended Term"). 2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit 13-1, attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Amended Term. Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 3/2017 CITY OF AN Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253)835-7000 www cttyoffedemhvay com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: By: Jim Ferrell, Mayor DATE: USIC Locating Services, LLC: By: Darin J. Stalbaum, Vice President of Sales Date: STATE OF INDIANA ) ) ss. COUNTY OF ) ATTEST: Stephanie Courtney, CMC, City Clerk APPROVED AS TO FORM: J. Ryan Call, City Attorney On this day personally appeared before me Darin J. Stalbaum, to me known to be the Vice President of Sales of USIC Locating Services, LLC that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said limited liability company, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. GIVEN my hand and official seal this day of , 20_ Notary's signature Notary's printed name Notary Public in and for the State of Indiana. My commission expires AMENDMENT - 2 - 3/2017 CITY OF CITY HALL ��. F� d e ra I Way South Feder l y, WA 8003 Federal Way, WA 980b3-6325 (253) 835-7000 www cttyoffedemhvay com EXHIBIT B-1 ADDITIONAL COMPENSATION 1. Total Compensation: In return for the Additional Services, the City shall pay the Contractor an additional amount not to exceed Two Hundred Twenty Thousand and 00/ 100 Dollars ($220,000.00). The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed Five Hundred Ninety Thousand and 00/100 Dollars ($590,000.00). 2. Method of Compensation: Unit price In consideration of the Contractor performing the Services, the City agrees to pay the Contractor an amount, calculated on the basis of the unit pricing and/or hourly labor charge rate schedule for Contractor's personnel as shown below: ITEM ITEM UNIT ESTIMATED UNIT EXTENDED WSST** TOTAL NO. DESCRIPTION QTY PRICE PRICE 1 Normal Locate Rate EA 2,200 $20.31 $44,682.00 $0 $44,682.00 (Storm and Electrical Only) 2 No Conflict (Storm EA 2,700 $20.31 $54,837.00 $0 $54,837.00 and Electrical Only) Cleared Rate 3 Hourly Rate Hour 40 $55.90 $2,236.00 $0 $2,236.00 4 Callout/Overtime Hour 20 $53.75 $1,075.00 $0 $1,075.00 (OT) Hourly Rate 5 City Fiber Optic Hour 40 $21.95 $878.00 $0 $878.00 Cable Locate Total: $103,708.00 $0 $103,708.00 Pricing Definitions Per One Call Ticket — All tickets received from Washington One Call. Each ticket granted 30 minutes of locating time. The ticket will then be billed per 1/4-hour at the Hourly Rate shown above. Paintable Locate — Locating, painting and flagging of the City of Federal Way Fiber utility only. Each ticket granted 30 minutes of locating time. The ticket will then be billed per 1/4-hour at the Hourly Rate shown above. AMENDMENT - 3 - 3/2017 COUNCIL MEETING DATE: July 19, 2022 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AUTHORIZATION TO APPLY FOR TRANSPORTATION GRANTS POLICY QUESTION: Should City Council authorize the submittal of grant applications for the Transportation Improvement Board's Urban Arterial Program and Active Transportation Program? COMMITTEE: Land Use and Transportation Committee MEETING DATE: July 11, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Rick Perez, P.E. �� DEPT: Public Works Attachments: 1. Staff Report Options Considered: 1. Approve the proposed grant application submittals. 2. Do not approve proposed grant application submittals and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: 7 1P � �✓ DIRECTOR APPROVAL- �blzc�z C' rd of Cu ud Initial; Date Initial aie Initiai.+Datc COMMITTEE RECOMMENDATION: I move to forward the proposed grant application submittals to the July 19, 2022 consent agenda for approval. Jack Dovey, Committee Chair Jack Walsh, Committee Hoang Tran, Committee Member Member PROPOSED COUNCIL MOTION: "I move approval of the proposed grant application submittals. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 4/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: July 11, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director V';i -'rf Rick Perez, P.E., City Traffic Engineer SUBJECT: AUTHORIZATION TO APPLY FOR TRANSPORTATION GRANTS Financial Impacts: The I" Avenue S widening project is a first phase of the project at I" Avenue S and S 320'h Street to address congestion and safety concerns at this intersection. Funding the match for this project would be provided by a combination of Real Estate Excise Tax, Utility Tax, and Transportation Impact Fees. Operations and maintenance of this project would be in the form of increased sidewalk and pavement inventory and will be considered as part of the 2023-24 budget. The match for the Citywide Pedestrian Crossing Safety project is proposed to be from the 0.5 cent fuel tax -funded pedestrian safety funding. Operations and maintenance of this project is expected to be minimal, consisting mostly of preventative maintenance expenses, and will be considered as part of the 2023-24 budget. Background Information: This memorandum provides the Council with the current status of new grant funding programs for transportation improvement projects. Staff has evaluated all projects listed on the City's Six Year Transportation Improvements Plan (TIP) and concluded that the following projects will likely be competitive in the 2022 Transportation Improvement Board funding programs. Project (Funding Phase) Grant Estimated Project Cost I Possible Grant Funds I Estimated City Match TIB Urban Arterial Program Is'Avenue S Widening: S 3161h Street to S 3201h Street (Design, Right -of -Way, and Construction) Transportation Improvement Board $8,000,000 $5,600,000 $2,400,000 (State Funds) TIB Active Transportation Program Cit wide Pedestrian CrossingSa#e Project Desi n and Construction Transportation Improvement Board $800,000 I $500,000 T $300,000 (State Funds) Rev. 6/2019 COUNCIL MEETING DATE: July 19, 2022 ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SOUND TRANSIT LAURELWOOD PARK EASEMENT AGREEMENT POLICY QUESTION: Should the City Council authorize staff to execute temporary easement agreements with Sound Transit for the temporary access and restoration of wetlands within Laurelwood Park? COMMITTEE: LUTC MEETING DATE: July 11, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: EJ Walsh, PE DEPT: Public Works Department Attachments: 1. Staff Report dated July 11, 2022. Options Considered: 1. Authorize staff to execute temporary easement agreements with Sound Transit for the temporary access and restoration of wetlands within Laurelwood Park. 2. Do not authorize staff to execute temporary easement agreements with Sound Transit and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: 7 [� DIRECTOR APPROVAL:. Co it c 'Cou it Initial/Date Initial/ atc fnitiallUat COMMITTEE RECOMMENDATION: I move to forward Option 1 to the July 19 Consent Agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: I move to authorize staff to execute temporary easement agreements with Sound Transit for the temporary access and restoration of wetlands within Laurelwood Park BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 11/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: July 11, 2022 TO: LUTC Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director SUBJECT: Sound Transit Laurelwood Park Easem t Agreements FINANCIAL IMPACTS: Sound Transit will pay us a total of $19,000 for their use of the easements. As part of the agreement, the funding will be restricted for use by the Parks Department to improvements within the parks system. BACKGROUND: As part of the Federal approval of the Federal Way Link Extension, Sound Transit is required to complete wetlands mitigation to offset impacts associated with the construction of the project. One of the identified locations, which the City previously agreed to, is within Laurelwood Park. To facilitate the work, Sound Transit needs easements for the construction and the subsequent monitoring period assoicated with the work. Sound Transit had an independent appraisal completed and a combined value of $19,000 was determined as the fair market value for the easements. Sound Transit has agreed to pay the City the full appraised value. COUNCIL MEETING DATE: N/A ITEM #: Ifs CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SCHOOL IMPACT FEES POLICY QUESTION: N/A COMMITTEE: Land Use & Transportation CATEGORY: ❑ Consent ❑ City Council Business MEETING DATE: 1 1 July 2022 ❑ Ordinance ❑ Public Hearing ❑ Resolution ® Other STAFF REPORT BY: Keith Niven, Planning Manager Attachments: 1. Staff Report MAYOR'S RECOMMENDATION: N/A MAYOR APPROVAL: I 7 f 00, lee InitiaUDa COMMITTEE RECOMMENDATION: N/A N11\ Council Initial/Date DEPT: Community Development DIRECTOR APPROVAL: Initial/Date Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: N/A BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 1 /2022 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: June 30, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: Brian Davis, Community Development Director ESN Keith Niven, Planning Manager SUBJECT: School Impact Fees Financial Impacts: N/A Background Information: 1. Authorization to Collect Impact Fees: The State's Growth Management Act, or GMA, authorizes counties, cities, and towns planning under the GMA to impose impact fees (RCW 82.02.050-.110) for the following types of public facilities: • Public streets and roads Publicly -owned parks, open space, and recreation facilities • School facilities Fire protection facilities Since the RCW does not authorize school districts to collect impact fees directly, they must be collected by the city and transferred to the school district. This is accomplished through an Interlocal Agreement [FWRC 19.95.090(l)]. 2. Use of Impact Fees: Impact fees may only be collected to pay for public capital facilities such as new buildings, but not for operational and maintenance costs such as funding teacher salaries or classroom supplies. In addition, the impact fees may only be used to pay for new facilities needed as a result of new development occurring within the district and may not be used to correct existing deficiencies. School impact fees may be used only for capital facilities that are addressed within the Comprehensive Plan's Capital Facilities Chapter. Impact fees must be expended or encumbered within 10 years of receipt, unless there is an "extraordinary and compelling reason" for fees to be held longer (RCW 82.02.070). With this tether to the City's Comprehensive Plan and the fact that the district cannot directly collect impact fees, the City is required to establish the rate schedule for each type of development activity that is subject to impact fees, specifying the fee to be imposed for each type of system improvement (RCW 82.02.060). The schedule must be based on a formula or other calculation that incorporates many factors, including: a total list of needed school facilities and associated costs, an assessment of which capital facilities are needed to correct existing deficiencies vs. addressing new growth, and the availability of other public funds. This rubric of determining the appropriate impact fees generally falls to the district. However, the City has the authority to adjust the proposed fees should the City not support the underlying rationale for the new or expanded school facilities that are needed to accommodate new growth. Rev. 6/2020 July 11, 2022 LUTC School Impact Fees Page 2 3. Current (2022) School Impact Fees: 2022 School Impact Fees All zones except Planned Action Area City Center Planned Action Area Single Family (duplex & ADUs $1,845 N/A Mixed Use no�� No separate fee or discount for MUR use fees below MF 4+ bedrooms $15,073 $7,536 MF 3 bedrooms $13,189 $7,536 MF 2 bedrooms $10,370 $7,536 MF 1 bedroom $7,537 $7,536 MF studio $5,652 $7,536 5% City Administration fee added to all fees City of Federal Way Boundaries of City ElemententmentCenter Comprehensive Plan Planned Action SEPA Map V11-2A it ..__ ..._. 51131n St.: - _ S Wlh St d , WBlmerf m PavlfffOns q' .a contcr MAlm1e � PMM a Steel lake a' Park ` >b Pond. S314th$1 Harry Truman Fedvaf Yta High School rMnalt {CmMr Carewey m Center s SeeTec 4 Pal -do - lRfrage. World Plaza S 3201h St Q, Cofehreiion H Genfor a Safeway Celebration Park Legend QPlanned Action SEPAArea Surface water Park Building street This map A acwrnpank!d by NO warrenhea. 51 a The Commons of Federal Way L° s 32atn sr Park d Ride N v Ci y Center Gore City Center Frame Map Date: June, 2010 scale: " 0 Soo 1,000 Feet 1 I Federal Way Map prepared by the City er Pelletal Ways GIS DhAslon. REVISED MAP - REPLACES MAP DATED MARCH 2O117 July 11, 2022 LUTC School Impact Fees Page 3 4. School Impact Fee Comparison: School Impact Fees vary from city to city throughout King County. A comparison of Fees by district is provided in the Table below. $3,652 $8,938 $2,659 $4,737 $5,497 $2,123 : $20,291 $8,353 $4,825 $2,965 • $13,633 $1,388 Island 0 0 $18,891 $1,392 $6,862 $3,582 0 0 0 0 Average $6,937 $3,043 Median (Kent) $4,825 (Enumclaw) $2,123 1 $1,845 $5,652-$15,073 5. HAPI Commerce Grant: In March 2022, the City and the Washington Department of Commerce executed an Interagency Agreement. The purpose for this Agreement was to provide the City with a Housing Action Plan Implementation Grant. The Objective of the grant is to begin the implementation of Strategies 5 (Ensure that financial and regulatory incentives for mixed -income housing are effective) and 6 (Review school impact fees on multifamily housing). The City hired Heartland LLC to conduct this work. It is expected the work will be completed before the end of 2022. COUNCIL MEETING DATE: N/A CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: PROGRESS UPDATE ON SOUND TRANSIT PROJECTS IN FEDERAL'WAY POLICY QUESTION: None. ITEM #: L- ` COMMITTEE: Land Use and Transportation Committee MEETING DATE: July 11, 2022 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other STAFF REPORT BY: EJ Walsh, PE; Public Works Director DEPT: Public Works Attachments: Staff Report Options Considered: N/A MAYOR'S RECOMMENDATION. ION. N/A --n MAYOR APPROVAL: .. C N/A Council Initial/Date DIRECTOR APPROVAL: `Lf `%-r Initial/Date COMMITTEE RECOMMENDATION: N/A Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: N/A BELOW TO BE CO4IPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 2/2020 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: July 11, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor �n FROM: EJ Walsh, P.E., Public Works Director SUBJECT: Progress Update on Sound Transit Projects in Federal Way FINANCIAL IMPACTS: None. BACKGROUND INFORMATION: Staff will present the monthly progress update on the Sound Transit projects in the City of Federal Way. Updates for this month include: Federal Way Link Extension: ■ Continuing girder construction work at street crossing locations. ■ They are finishing work on the column capital on the north side of S 3201h St. which needs to be done prior to the delivery of the girders across S 32Qth St. This girder delivery is expected as early as mid -July. • Utility work along 21St Ave S is underway and expected to continue through mid -August. They have completed the sewer and storm sewer work and are working on the water line installation. Dry utilities are expected to commence in July. • Construction of foundation piles for the parking garage extension has commenced. • Station work is still early and has consisted of primarily underground plumbing and electrical installation. They continue to work on stairs and escalators up to the platform as well. • During the second half of the year there is expected to be substantial work on completing the utility crossings and key installations along 23`d Ave S and S 317th St. These utilities need to be relocated prior to the roads being rebuilt as concrete roadways or starting the future roundabout at 23`d Ave S and S 317th St. OMF South: • No update since the June LUTC meeting. Tacoma Dome Link Extension: • No update since the June LUTC meeting.