07-19-2022 Council Packet - SpecialCITY OF
I Federal Way
Centered on Opportunity
CITY COUNCIL
SPECIAL MEETING AGENDA
City Hall - Council Chambers*
*remote attendance available via zoom
July 19, 2022 - 5:00 p.m.
Mayor and Council encourage you use one of the following ways to participate in the meeting remotely if you are
unable to attend in person:
• Watch the meeting live via Zoom, Federal Way YouTube Channel, or FWTV Channel 21 (via Comcast)
• Call in and listen to the live meeting: (888) 788-0099 or 253-215-8782
• Public Comment may be submitted in -person or online here; written comments are accepted here.
• Zoom meeting code: 938 0263 0822 and passcode: 370773
1. CALL MEETING TO ORDER
2. STUDY SESSION
a. City Council Priorities — American Rescue Plan Act (ARPA) Funds
• City Council Sub -Committee Report: Brian Davis, Interim City
Administrator
• Staff Support: Steve Groom, Finance Director
• Council Questions/Discussion
3. ADJOURNMENT
Regular Meetings are recorded and televised live on Government Access Channel 21.
To view Council Meetings online please visit www.cityoffederalway.com.
COUNCIL MEETING DATE: July 19, 2022 ; ITEM #: 2 a
. . . . ........ . . ....
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: CITY COUNCIL PRIORITIES — AMERICAN RESCUE PLAN ACT (ARPA) FUNDS
POLICY QUESTION: Discussion Only
COMMITTEE: N/A
MEETING DATE:
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ® Other
STAFF REPORT BY: Brian Davis, Interim City Administrator �DEPT: Mayor's ^Office
Attachments: 1. Staff Report
Options Considered:
1. N/A
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL: AAA _
Committee
Initial/Date /
COMMITTEE RECOMMENDATION: N/A
DIRECTOR APPROVAL• -% /7 %zZ
Initial/Date
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: N/A
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE,
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
First reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED— 11/20I9
RESOLUTION #
CITY OF
Federal Way
Date: July 14, 2022
To: City Council
VIA: Jim Ferrell, Mayor
From: Brian Davis, Interim City Administrator
Steve Groom, Finance Director
Finance Department
Subject: Recommendation to expend ARPA (American Rescue Plan Act) funds
This is to transmit the recommendation of the City Council's Ad Hoc Committee on ARPA grant
funds prioritization.
The attached spreadsheet provides a detail listing of both the projects and amounts previously
approved by City Council (shaded in yellow) and proposed projects to allocate the remaining
amount of grant spending (yet to be approved).
Lost Revenue calculation update. Finance staff completed the 2021 fiscal year-end close, and
calculated the Lost Revenue for 2021. The 5.20% escalator determined by Treasury in their final
guidance yielded an additional $4,704,190 for Lost Revenue for 2021 in addition to the
$14,512,696 calculated as Lost Revenue for 2020. That means the City need no longer have to
look beyond the Lost Revenue category to fully maximize the grant, as previously believed, if that
is of use.
Government Services. The Treasury's Summary of the Final Rule says, "Recipients can use SLFRF
[Coronavirus State and Local Fiscal Recovery Funds] funds on government services up to the
revenue loss amount. Government services generally include any service traditionally provided
by a government, unless Treasury has stated otherwise." Therefore, expenditures that are
typically provided by our General Fund, are ARPA grant -eligible.
Other Categories. Expenditures outside traditional government services, allocated to another
ARPA category (e.g., public health, assistance to households, assistance to small businesses), will
require a program be developed and the particular process followed for the relevant section on
each sub -category. This simply means administrative cost must to be considered for the more
staff -intensive process.
ARPA Planning
Cat # Category Name / Project Name
1 Public Health & Economic Impacts
Social Services support (childcare, etc
Chamber of Commerce
FW Mirror marketing grant proposal
7 Administrative costs of ARPA program
7.1 Part-time Grants Coordinator S McIntyre,
7.1 Grant -writing services
ARPA admnistrative costs
4 Essential/Hazard Pay
5 Broadband/Infrastructure
5.17 CERB grant rec'd 11/18/21
Council
Approval
Council Approval $ date
Proposed Total
750,000
750,000
300,000
300,000
-
1,050,000
1,050,OD0
300,000
6/15/21
300,000
400,000
6/15/21
(400,000)
-
650,000
650,000
700,000
250,000
950,000
227,450
6/1/21
227,450
227.450
227,450
50,000
9/7/21
50,000
50,000
50,000
6 Government Services (Lost Revenue)
PD Vehicles - 2021
1,702,000
10/19/21
1,702,000
PD Vehicles - 2022
370,000
10/19/21
370,000
Parks Trailer Lease
300,000
10/19/21
300,000
Pool Slide of $500k
500,000
12/7/21
500,000
Pool slide addition od $484,791.60
484,792
3/1/22
484,792
Retention bonus $5k/emp + $290k longe,
3,899,000
3/1/22
(100,000)
3,799,000
Two 5-yard trucks
760,000
3/1/22
760,000
Material Stacker
145,000
3/1/22
145,000
Material (salt)
90,000
3/1/22
90,000
Streetlights
2,150,000
2,150,000
Celebration Park Turf of $11.5M
900,000
900,000
373rd Roundabout of $3.5M
800,000
800,000
Demolition of Target building
600,000
600,000
OCourt - replace Justware
137,000
137,000
Prosecutor software
80,000
80,000
Darktrace 45+15
60,000
60,000
Disaster Backup
30,000
30,000
Password Mgmt System
10,000
10,000
City hall HVAC
155,329
155,329
Saghalie Park sport track
150,000
150,000
FWCC HVAC upgrades
116,874
116,874
PAEC HVAC upgrades
69,650
69,650
PAEC laptops w desk conv
20,000
20,000
City hall touchless fixtures
10,000
10,000
Social Services support
3,000,000
3,000,000
Arts Commission
15,000
15,000
Contingency
484,792
484,792
Lost Revenue
8,250,792
8,638,645
16,939,437
Total
9,228,242
9,988,645
19,216,887
1 Original request $1.5 million
Z Via grant application process. Can include Progress Pushers, Game of Life,
Lakehaven and other community requests
7/14/2022
1 of 1
American Rescue Plan Act - potential spending v07-14-2022.xlsx