AG 22-080 - LAKEHAVEN WATER AND SEWER DISTRICTRETURN TO: PW ADMIN EXT: 2700 ID #: 3846
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT/][)IV: PUBLIC WORKS / Development Services
2. ORIGINATING STAFF PERSON: Ann Dower EXT.-253-329-752 3, DATE REQ. BY.
3. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
0 REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL
❑ OTHER statutory warranty deed
4. PROJECT NAME: Woodlands at Redondo subdivision
5. NAME OF CONTRACTOR: Lakehaven Water and Sewer District
ADDRESS: PO Box 4249 Federal Way WA 98063 TELEPHONE: (253) 835-2541
E-MAIL: FAX:
SIGNATURENAME: John Bowman TITLE: General Manager
6. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER
REFERENCED EXHIBITS 0 PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
CFW LICENSE # BL, EXP. 12/31/_ UBI # 1, �EXP.
7. TERM: COMMENCEMENT DATE: COMPLETION DATE:
8. TOTAL COMPENSATION: $ O (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES [3 NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED: ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED
❑ PURCHASING: PLEASE CHARGE TO:
9. DOCUMENT / CONTRACT REVIEW INITIAL /DATE REV] EWI D INITIAL / DATE APPROVED
8 PROJECT MANAGER `
A DIVISION MANAGER 12/10/2020
8 DEPUTY DIRECTOR'
6 DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
8 LAW DEPT ER 12/18/20
10. COUNCIL APPROVAL (IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE:
SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE:
11. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC,i):
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE
(INCLUDE DEPT. SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL IS NEEDED.)
INITIAL / DATE SIGNED
❑ FINANCE DEPARTMENT
❑ LAW DEPT
SIGNATORY (MAYORO iRFSC'fOR �1I/ IN %o L�
CITY CLERK Dal 1111Z
I, A55)GNEDAG# A
DATE SEA:
COMMENTS:
EXECUTE " I " ORIGINALS
Fft\AX2Q D -v� Y
f_,Nb i:G�11V14'i. 14,
i/7020
PROPERTY TRANSFER AGREEMENT
(Reciprocal)
THIS PROPERTY TRANSFER AGREEMENT (-Agreement") is entered into this
11th day of December _ 2-020 _, by and
between Lakehaven Water and Sewer District, a municipal corporation of King County,
Washington, hereinafter "the District" and RMJ HOLDINGS, LLC, hereinafter "the LLC".
RECITALS
1. The District owns real property (Parcel Nos. 0421049168 and 0421049169)
described in Exhibit A and depicted in Exhibit C attached to this Agreement
("District Property") and the LLC is the developer and owner of adjacent real
property (Parcel Nos. 0421049012 and 0421049221) described in Exhibit B and
depicted in Exhibit C attached to this Agreement ("Woodlands at Redondo
Creek") .
2. To further develop the Woodlands at Redondo Creek to the east of the District
Property, the LLC desires to construct a 45-foot wide public right-of-way ("ROW"),
including asphalt street pavement, sidewalk, gutter and curb, to include a portion
of the northern side of the District Property. The LLC intends to dedicate the ROW
to the City of Federal Way as a condition of final plat approval of the Woodlands at
Redondo Creek.
3. To accomplish the planned development of the Woodlands at Redondo Creek and
adjoining lands and the construction of the ROW, it is necessary for the District to
grant a temporary construction easement to LLC and dedicate a strip of land
("Strip") as legally described in Exhibit D and depicted in Exhibit E attached to
this Agreement as part of the ROW dedication, and
4. The parties agree that the terms for such dedication of a public ROW on the
District Property in conjunction with the development of the Woodlands at
Redondo Creek is in the parties mutual interest:
AGREEMENT
In consideration of the mutual obligations between the parties and other good and
valuable consideration, the receipt and sufficiency of which are acknowledged, the
District and the LLC agree as follows:
1. Consideration. In consideration for the District's dedication of the Strip to the City of
Federal Way in conjunction with the LLC for the ROW, along with other consideration,
the LLC shall pay to the District the total sum of $35,935.08 (15,228 sq. ft. x
Property Transfer Agr-FINAL-6319015.docx Page 1 of 5
$2.36/sq. ft.). as compensation for the dedication of the Strip, which payment may
be made in two installments as follows:
a. Twenty-five percent (25%), (equates to $8,984.52), shall be made upon
execution of this Agreement. If the LLC provides notice that it does not
intend to complete the terms and conditions regarding the conveyance of
property pursuant to this Agreement prior to the actual conveyance date,
in which case the property conveyance obligations under this Agreement
shall be cancelled, the District may retain the twenty-five percent (25%)
payment for its costs associated with this Agreement.
b. The remaining seventy-five percent (75%) (equates to $26,953.56) of
shall be paid upon dedication to the City of Federal Way. The District shall
be responsible for any and all taxes associated with the dedication of the
Strip.
2. Duration. The LLC agrees that the construction of improvements and completion of
all related activities addressed herein, shall be completed by the earlier of December
31, 2024 or the date the final plat of The Woodlands at Redondo Creek is recorded.
3. Temporary _Construction Easement. The District hereby grants the LLC a non-
exclusive temporary construction easement adjacent to the southern side of the Strip
legally described in Exhibit D and depicted in Exhibit E, together with adjoining
areas on the District Property as the LLC may reasonably require to allow construction
of the ROW. This temporary construction easement shall include the Strip, in the
event that construction of the ROW precedes dedication of the Strip. The terms for
such easement are as follows:
a. The LLC will provide temporary fencing for the District's tank site property,
as approved by the District, prior to the removal of any existing fencing,
and maintain such temporary fencing until the installation of permanent
fencing as indicated hereunder is completed by the LLC.
b. The LLC's activities and access shall be undertaken in a manner and to an
extent that does not unreasonably interfere with the District's access to the
District Property during the LLC's development activities.
4. Dedication of ROW. The District shall dedicate the Strip, and any improvements
constructed by the LLC to the City of Federal Way as a public right-of-way pursuant
to the City of Federal Way's governing procedures by executing the instrument(s)
attached as Exhibit F and any other documents that the City of Federal Way may
require as such documents become available. The District will cooperate with the LLC
and the City of Federal Way to satisfy all reasonable requirements to dedicate the
ROW with prompt diligence. In the event that the ROW is not established and
constructed for any reason, the conveyance of property by the District pursuant to
this Agreement shall be rescinded and the District shall retain the property without
any encumbrance associated with this Agreement.
5. Construction Standards for District Propel. The LLC shall, with the review and
approval by the District and pursuant to standards contained in an approved
Property Transfer Agr-FINAL-6319015.docx Page 2 of 5
construction plan, include in its development plans and, upon proceeding with the
construction of the Woodlands at Redondo Creek subdivision improvements,
thereafter construct, pursuant to such standards, the following design features
desired by the District (refer to Exhibit G):
a. Fencing similar to the existing fencing around the District Property shall be
installed in a manner approved by the District and will connect to the
existing fencing surrounding the District Property OR the LLC shall
construct a new six-foot (6') high chain link security fence with anti -climb
barbed wire along the entire north and west sides of the District Property.
b. Screening landscaping shall be provided, as depicted on Exhibit G, by the
LLC along the northern and southern sides of the District Property to
reduce the impact of the District's operational activities on the District
Property on existing and future residential properties.
6. Costs for _Agreement. The Parties shall be responsible for their own attorney's fees
and costs relating to this Agreement.
7. Binding Effect. The agreements and covenants contained herein shall inure to the
benefit of and shall be binding upon the respective grantees, heirs, successors, and
assigns of the parties hereto, including, but not limited to, the agents, delegates, or
parties under contract with, any of the parties hereto.
{ Signatures on Following Page }
Property Transfer Agr-FINAL-6319015.docx Page 3 of 5
District: LAKEHAVEN WATER AND SEWER DISTRICT, a
Municipal Corporation of King County, Washington
NBy ,. —
Its
Approved as to fo
By Lil'-
Its C," e C t C','. 'j'--
LLC: RMJ Holdings, LLC
,I
By
Its
J
Property Transfer Agr-FINAL-6319015.docx Page 4 of 5
LIST OF EXHIBITS
Exhibit A: Legal description of existing District Property
Exhibit B: Legal description of existing Woodlands at Redondo Creek Property
Exhibit C: Depiction of existing District Property and Woodlands at Redondo Creek
Property as described in Exhibits A & B
Exhibit D: Legal description of lands to be dedicated by the District to City of Federal Way
Exhibit E: Depiction of lands to be dedicated by the District to City of Federal Way
Exhibit F: City of Federal Way Dedication Instruments for Strip dedication
Exhibit G: Depiction of Design Features on District Property, and other items.
Property Transfer Agr-FINAL-6319015.docx Page 5 of 5
EXHIBIT "A"
LEGAL PROPERTY DESCRIPTION LAKEHAVEN
PARCEL 0421049168: THE SOUTH 117 FEET OF THE NORTHWEST QUARTER OF THE
SOUTHWEST QUARTER OF SECTION 04, TOWNSHIP 21 NORTH, RANGE 4 EAST, W.M., IN
KING COUNTY, WASHINGTON, LYING EASTERLY OF STATE ROAD;
LESS THE WEST 619.92 FEET THEREOF.
PARCEL 0421049169: EAST 330 FEET OF THE NORTH 183 FEET OF THE SOUTHWEST
QUARTER OF THE SOUTHWEST QUARTER OF SECTION 04, TOWNSHIP 21 NORTH, RANGE 4
EAST, W.M., IN KING COUNTY, WASHINGTON.
EXHIBIT "B"
LEGAL PROPERTY DESCRIPTION
TAX PARCEL NO. 0421049012: THAT PORTION OF THE SOUTHWEST QUARTER OF
SECTION 4, TOWNSHIP 21 NORTH, RANGE 4 EAST, W.M., IN KING COUNTY,
WASHINGTON, LYING EAST OF PACIFIC HIGHWAY SOUTH;
EXCEPT THE SOUTH HALF THEREOF LYING WEST OF THE EAST 610 FEET THEREOF;
AND EXCEPT THE EAST 330 FEET OF THE NORTH 183 FEET THEREOF;
AND EXCEPT THE SOUTH 30 FEET THEREOF FOR SOUTH 304TH STREET;
AND EXCEPT THAT PORTION CONVEYED TO THE CITY OF FEDERAL WAY BY SPECIAL
WARRANTY DEED RECORDED DECEMBER 9, 2009 AS RECORDING NO.
20091209000856.
TAX PARCEL NO. 0421049221: THE WEST 135 FEET OF THE EAST 465 FEET OF THE
SOUTH 117 FEET OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF
SECTION 4, TOWNSHIP 21 NORTH, RANGE 4 EAST, W.M., IN KING COUNTY,
WASHINGTON.
PROPERTY DEPICTIONS
142104903 —
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P `
3BT4400100
29850
,6.04
3574400167
3574400165
042104
38
29918
29854
29700
0421L 9213
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21049011 yt
0421049135
29928 (
29808
d
J 0421049057
Ij 30300
0421049140
D40 30390
F
04210 03
]49036
;t,405
405
EXHIBIT "C"
44"4WO
63 29903
430 074 29
049221 0421049168
LLC LWSD
0421049109
LWSD
0421049012
LLC
N
0 100 200
Feet
30 � 0921049190 0921049012
1000 1
5 2998
29902
2019
176000
29908
2016
20
30232 7309M U
1 15(
21049152 �11
30240 7982_00120
21049112
14l
9234 442 91 237
04 245
1049140
PTLOCO "
The Woodlands at Redondo Creek
ESM Job No. 1352-023-019
September 28, 2020
EXHIBIT D
LEGAL DESCRIPTION FOR RIGHT-OF-WAY DEDICATION
AND TEMPORARY CONSTRUCTION EASEMENT
That portion of the South 117.00 feet of the Northwest quarter of the Southwest
quarter of Section 4, Township 21 North, Range 4 East, W.M., in King County,
Washington, less the West 619.92 feet thereof, more particularly described as
follows:
BEGINNING at the Northeast corner of said subdivision;
THENCE S 01 013' 09" W along the East line of said subdivision a distance of
44.57 feet;
THENCE N 88039' 52" W a distance of 268.93 feet to the beginning of a tangent
curve to the Southwest, having a radius of 105.00 feet; continuing 64.88 feet
along said curve through a central angle 35°40'22" to a point on the West line of
said subdivision;
THENCE N 01011' 34" E along said West line a distance of 64.41 feet to the
North line of said subdivision;
THENCE S 88°35'24" E along said North line a distance of 330.00 feet to the
POINT OF BEGINNING.
Said Right -of -Way dedication area said to contain 15,225 square feet, more or
less;
TOGETHER WITH a temporary construction easement, being a 10-foot wide strip
of land, said 10-foot strip adjoining and lying adjacent to the South of the
following described line:
COMMENCING at the Northeast corner of said subdivision;
THENCE S 01013' 09" W along the East line of said subdivision a distance of
44.57 feet to the POINT OF BEGINNING of said line;
THENCE N 88039' 52" W a distance of 268.93 feet to the beginning of a tangent
curve to the Southwest, having a radius of 105.00 feet; continuing 64.88 feet
along said curve through a central angle 35°40'22" to a point on the West line of
said subdivision and the POINT OF TERMINUS of said line, the sidelines of said
strip shall be prolonged so as to terminate at the West and East lines of said
subdivision.
Temporary construction easement said to contain 3,344 square feet, more or
less.
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EASEMENT 6 �� 3674300090
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PROPOSEDTEMPORARY 04210PROPOSED 45' 16� DEDICATION BY R-O LAKEHAVEN
CONSTRUCTION UTILITY DISTRICT
EASEMENT
EX. 30.00' INGRESS, +EIS-
& UTILITIES EASEMENT
REC. NO. 9310190918 (TO
BE RELENQUISHED)
CONSULTING ENGINEERS LLC
33400 8th Ave S, Suite 205
Federal Way, WA 98003 1 (a I +
FEDERAL WAY (253) 838-6113
EVERETT (425) 297-99nO
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S 300TH ST
EX. 30.00' INGRESS, EGRESS
& UTILITIES EASEMENT
REC. NO. 9310190918 (TO
BE RELENQUISHED)
JOB NO.
DRAWING NAME
DATE :
DRAWN
SHEET 1 OF 1
1352-023-019
SR-01
8/26/2020
RFG
Return Address:
City of Federal Way
Attn: A ajfj Dmo&,-
33325 8th Avenue South
Federal Way, WA 98003-6325
EXHIBIT "F"
STATUTORY WARRANTY DEED
Grantor (s): LAKEHAVEN WATER AND SEWER DISTRICT. King County. a municipal. corporation
of the State of Washington
Grantee (s): CITY OF FEDERAL WAY, a Washington municipal corporation
Property Legal Description (abbreviated): Portion of the SW 1/4 of STR 04-21-04
Additional Legal(s) on Exhibit A
Assessor's Tax Parcel ID#(s): 0421049168
THE GRANTOR(S) [LAKEHAVEN WATER AND SEWER DISTRICT], for and in
consideration of other good and valuable consideration, convey(s) and warrant(s) to the CITY OF
FEDERAL WAY, a Washington municipal corporation, all of its right, title and interest, and any after -
acquired interest therein, in and to the real property described in Exhibit A and depicted in Exhibit A-1
herewith attached and made a part hereof, situated in King County in the State of Washington.
DATED THIS day of I Ck Aot L Z— 20 2Z .
[signature pages to follow]
-1- PARCEL: 0421049168
Rev. 10/2017
GRANTOR(S):
Signatua e
John B wman, General Manager, LWSD
STATE OF WASHINGTON )
) ss.
COUNTY OF
On this day personally appeared before me khm &wd&2�2 , to me known to be the
W of L&WhaM JAja4c r pAnd Sfflgr P? _that executed the
"ng'"Oing ins'ii e , and acknowledged the said instrument to be the free and voluntary act and
deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that
he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate
seal of said corporation.
GIVEN my hand and official seal this I !#% day of Dt Lefn (per 2020
III 111111 ,II,rr�
1s A,
,, o , ...... ., DprwrV W • ���n1
(typed/printed name of notary)
NOTARY �w z Notary Public in and for the State of Washington.
% PUBLIC °' _ My commission expires plp - Z I - 20 7-5
f 11� 4 U 111 IH++++++►
-2- PARCEL:0421049168
Rev. 10/2017
EXHIBIT "A"
LEGAL PROPERTY DESCRIPTION - ROW DEDICATION
That portion of the South 117.00 feet of the Northwest quarter of the Southwest
quarter of Section 4, Township 21 North, Range 4 East, W.M., in Ding County,
Washington, less the West 619.92 feet thereof, more particularly described as
follows:
BEGINNING at the Northeast corner of said subdivision;
THENCE S 01 "13' 09" W along the East line of said subdivision a distance of
44.57 feet;
THENCE N 88°39' 52" W a distance of 268.93 feet to the beginning of a tangent
curve to the Southwest, having a radius of 105.00 feet; continuing 64.88 feet
along said curve through a central angle 35°40'22" to a point on the West line of
said subdivision;
THENCE N 01 `11' 34" E along said West line a distance of 64.41 feet to the
North line of said subdivision;
THENCE S 88035'24" E along said North line a distance of 330.00 feet to the
POINT OF BEGINNING.
I T.
F?
-3- PARCEL: 0421049168
Rev. 10/2017
EXHIBIT "A-1"
PROPERTY DEPICTION — ROW DEDICATION
N.T.S.
rns �5
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SEWER s
EASEMENT �' n+ a 36%4�00L190
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CONSTRUCTION UTILITY DISTRICT
EASEMENT
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-S 300TH ST
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EX. 30.00' INGRESS, EGRESS
EX, 30-00' INGRESS, E /
1
& UTILITIES EASEMENT
REC. NO. 9310190918 (TO
& UTILITIES EASEMENT
BE RELENQUISHED)
REC. NO, 9310190918 (TO � � �•
BE RELENQUISHED) ` `�f j&
-4- PARCEL: 0421049168
Rev. 10/2017
EXHIBIT "G"
New Fence Along North
Side of New ROW
CIA
/Ex. 15.00'
SEWER 0 o 00
o EASEMENT o 6 -1 3674300090
O
op
45' R/W
mr
�r _+ PROPOSED 10' �g�6a PROPOSED 45' R.O.W.
TEMPORARY pg21� DEDICATION BY LAKEHAVEN
CONSTRUCTION UTILITY DISTRICT
EASEMENT o o +
20�TH AVE TA K SITE
I ��
EX. 30.00' INGRESS, EGRESS �
n
I
& UTILITIES EASEMENT
REC. NO. 9310190918 (TO r f�
BE RELENQUISHED)
c
0-.-
New Fence Along South & West Sides
of LWSD Tank Site (if/as necessary)
n
S 300TH ST
EX. 30.00' INGRESS, EGRESS
& UTILITIES EASEMENT
REC. NO. 9310190918 (TO
BE RELENQUISHED)
JOB NO.
DRAWING NAME
DATE :
DRAWN
SHEET 1 OF 1
1352-023-019
SR-01
8/26/2020
RFG
I, Leonard Englund, Secretary of the Board of Commissioners of the
Lakehaven Water and Sewer District, King County, Washington, certify that the
attached copy of the Board minutes of November 19, 2020 is a true and correct copy
of the original minutes approved by the Board on the 1 Oth day of December, 2020.
DATED this `7 day of December, 2020.
Leonard Englund, Se6etary
Board of Commissioners
LAKEHAVEN WATER AND SEWER DISTRICT
King County, Washington
LAKEHAVEN WATER AND SEWER DISTRICT
King County, Washington
SPECIAL BUSINESS MEETING
November 19, 2020
A special meeting of the Board of Commissioners of the Lakehaven Water and Sewer
District, King County, Washington, was held on November 19, 2020 via Zoom meeting.
President Sanchez called the meeting to order at 2:00 p.m. Members/officials present
were as follows:
Peter Sanchez
President
Ron Nowicki
Vice President
Leonard Englund
S ecretary
Donald Miller
Commissioner
Laura Belvin
Commissioner
John Bowman
General Manager
Steve Pritchett
General Counsel
Morgan Dennis
Director of Finance/Information Services
Ken Miller
Engineering Manager
All Commissioners attended the Board meeting remotely.
APPROVAL OF AGENDA
Upon motion of Commissioner Nowicki, which was duly seconded by Commissioner
Miller, the Board unanimously approved the agenda as presented.
CITIZEN COMMENTS
Ann -Marie Doerhoff, the District's newly hired Project Engineer, was in attendance and
introduced herself to the Board.
ACTION ITEMS
-• #1, 20th Ave Tank Site — Land Transfer Agreement: Brian Asbury introduced the
developer, Dmitriy Mayzlin, who was in attendance to answer questions of the Board. Mr.
Asbury reported that at the October 8, 2020 Board meeting, staff described The Woodlands at
Redondo Creek project adjacent to the District's 20th Ave Tank site and the proposed land
transfer agreement.
Staff evaluated the proposed transfer area and concluded that it would not impede the
District's operations at this tank site and that the proposed agreement (see Exhibit A) and related
compensation is reasonable and appropriate.
Special Board Meeting
November 19, 2020
Page 3
field measurements. In the future, the software and hydraulic modelling technical support
package (InfoCare) will be billed annually from the date of purchase at a rate of $5,770 per year.
After discussion and questions about the compatibility and implementation of this
program, the Board requested that staff come back with more information on compatibility and
implementation of the program to make sure it will be a smooth implementation. Mr. Weygandt
reported that he will review this with Morgan Dennis to discuss and address any concerns and
bring this matter back before the Board for action at the December 10, 2020 Board meeting.
#5, Network Support Services Contract Extension: Morgan Dennis reported that the
District maintains a contract with Seitel Systems LLC for network security, reliability and
performance services. The original contract for these services covered 2015-2017, and was
extended for another three year term in 2017 to run through 12/31/2020. The original three year
contract was for a combined total of $54,540, and the 2018-2020 extension was for an additional
$54,360.
At the November 12th meeting staff recommended extending this contract for another
three year period and increasing the contract limit to include an additional amount for critical
incident response as well as design work for the new admin building. An RFP for these services
would be planned for the summer of 2023.
Upon motion of Commissioner Miller, which was duly seconded by Commissioner
Englund, the Board unanimously approved the General Manager to extend the contract for
network support services with Seitel Systems through 2023 for a total not to exceed $93,240.
INFORMATION ITEMS
#1, Lakota & Redondo Generators Rental Contract Extension: Howard Moreland
reported that at the November 14, 2019 Board Meeting, the Board approved the rental of
portable generators for the Lakota and Redondo WWTP's until new replacement stationary
emergency generators can be installed. The new generators would replace the existing stationary
generators that have had mechanical problems and no readily available replacement parts. The
portable generators are currently being rented from United Rentals under the Washington State
purchasing contract #02915. The Lakota generator rental was put into service October of 2019
and the Redondo generator rental was put into service in June of 2020. The monthly generator
rental expenditures to date are shown on Exhibit A.
The generator replacement projects are directed at increasing the size of each generator
by a small amount and addressing updates to current electrical codes. Parametrix is completing
the design for the replacement of both the Lakota & Redondo generators and staff is expecting to
advertise for bids by the end of 2020. The project is now expected to be completed
approximately nine months after contract award. Since this timeline is longer than originally
estimated, staff want to update the Board on the progress of this project.
Special Board Meeting
November 19, 2020
Page 2
Upon motion of Commissioner Miller, which was duly seconded by Commissioner
Nowicki, the Board unanimously authorized the General Manager to execute the Property
Transfer Agreement substantially in the form as shown in Exhibit A.
#2, 2021 Redondo Outfall Mixing Study: Andrew Weygandt reported that staff
presented this matter to the Board at the November 12, 2020 Board meeting and is requesting
that the Board authorize the General Manager to execute the task order under the current 2020-
2021 Wastewater Engineering Consulting Services contract with BHC for the mixing study.
Upon motion of Commissioner Belvin, which was duly seconded by Commissioner
Nowicki, the Board unanimously approved the General Manager to execute a task order under
the current "2020-21 Wastewater Engineering Consulting Services" contract with BHC
Consultants, LLC for the preparation of the "2021 Redondo Outfall Mixing Study".
#3, Sth Ave S WMI - Interlocal Agreement With the City of Des Moines: Andrew
Weygandt reported that staff presented this matter before the Board at the November 12, 2020
board meeting.
If the District elects to proceed with construction following the bidding process, this
future water main replacement work would replace approximately 1,020 lineal feet of 8"
asbestos cement water main and appurtenances with 8" ductile iron pipe at a preliminary
construction cost estimate of $460,000.
Upon motion of Commissioner Sanchez, which was duly seconded by Commissioner
Belvin, the Board unanimously approved the General Manager to execute the interlocal
agreement attached as Exhibit B with the City of Des Moines for the "8th Avenue South Pipe
Project".
94, Hydraulic Modeling Software Purchase: Andrew Weygandt reported that to
perform water distribution system pressure and flow analysis, the District currently uses a
program called the Environmental Protection Agency Network (EPANET). EPANET is a public
domain water distribution modeling software package developed by the EPA's Water Supply and
Water Resources Division in the 1990s and is no longer supported. Staff has reviewed
replacement software to modernize the District's hydraulic model capabilities and leverage the
District's Geographic Information System (GIS).
In converting from EPANET to the proposed InfoWater Pro, the District will maintain
and add capabilities which will benefit both Engineering and Operations. Such capabilities
include more accurate fire flow modeling, extended time simulations, water quality modeling,
asset management, and uni-directional flow modeling. The software publisher, Innovyze, Inc.,
provides implementation support free of charge for first time customers. After implementation,
the District would work with a hydraulic modeling consultant to calibrate the model based on
Special Board Meeting
November 19, 2020
Page 5
interest in having some aspects of the REWARDS Program continue in a modified format that
would comply with safe practice protocols. Discussion was held on ways to implement a
modified REWARDS Program for 2020.
#5, COVID-19/Supplemental Leave Bank: John Bowman reported that staff wanted to
provide an overview/update on the COVID-19 response and some of the protocols that were put
into place. Staff would also like to discuss the status of the Supplemental Leave Bank. The Board
asked that this be brought back before the Board on December 1Oth as an action item for the
Board to determine if hours will be added to the Supplemental Leave Bank.
COMMITTEE REPORTS/COMMISSIONER COMMENTS
Commissioner Englund had nothing to report.
Commissioner Miller reported he attended the Safety and EMAC meetings and the
meeting on the historical clock.
Commissioner Nowicki reported he attended the New Headquarters Building Committee
and EMAC meetings.
Commissioner Belvin had nothing to report.
Commissioner Sanchez reported on the Safety meeting he attended.
STAFF REPORTS
General Counsel: Mr. Pritchett reported that the Governors OPMA restrictions were
extended to December 71h and that he drafted a letter on the CARES Act funding to be sent out
to the cities we serve within.
Director of Finance/Information Systems: Mr. Dennis reported that the State Auditors
have begun audit of the 2019 financial statements.
Engineering Manager: Mr. Miller had nothing to report.
General Manager: Mr. Bowman reported that he authorized emergency repairs on the
switch gear that Mr. Moreland mentioned earlier. Mr. Bowman mentioned that the District
received an email from the South King Tool Library about donating additional funds to sponsor
their program, which the Board was in favor of as long as they support water conservation
requirements. Mr. Bowman updated the Board on costs for backup camera equipment for District
vehicles.
Special Board Meeting
November 19, 2020
Page 4
John Bowman reported that there have been multiple power outages at the Lakota
WWTP where emergency generators have been utilized. He mentioned that one of the power
outages was caused by a beaver chewing through a tree that fell on power lines, causing another
failure on the switch gear. Discussion was held on continued monitoring of damage to trees
caused by the beaver. Mr. Moreland informed the Board that he will check into relocating the
beavers through the appropriate authorities.
#2, Redondo Electrical & Odor Scrubber Control Design & Construction
Management Services SOQ: Howard Moreland reported that over the past few years, staff has
been working with Carollo Engineers, Parametirx, and Webster Environmental on upgrades to
the existing electrical power distribution system and odor control systems at the Redondo
Wastewater Treatment Plant (W))VTP). The electrical components are at or near their maximum
electrical load capacity, have underrated equipment by today's standards and have experienced
age related failures. The existing Redondo west odor control system, which treats air from the
dewatering room, truck bay, secondary clarifier building, and UV building, is also nearing the
end of its useful life.
The District's consultants and staff has completed a conceptual 30% design for
improvements to these systems that will be used as the basis for the design of the plant's
electrical system and west odor control system upgrades contemplated in the District's capital
improvement plans. The Redondo west odor control system is located inside the existing solids
handling building. This odor control system is proposed to be replaced and constructed at
another location within the plant and the existing system will need to be removed to free up
space inside the building for the new electrical equipment.
Staff is planning to advertise and request Statements of Qualifications (SOQ) from
interested engineering consulting firms for design and construction management of these two
overlapping upgrade projects next week and plans to come back before the Board early 2021
with initial selections. The planned scope for the selected firm is to complete engineering
designs, environmental reviews, and permitting for the West Odor Control system improvements
and complete electrical designs to reconfigure and upsize electrical system components for future
power needs.
43, Main Campus HQ Facilities Improvements Furniture Update: Ken Miller
reviewed the PowerPoint slides showing some of the proposed furniture for workstations in the
new headquarters building and answered questions of the Board. Clock alternatives were also
discussed.
#4, REWARDS Program: Steve Pritchett reported that at the last meeting, the Board
discussed the matter of the impacts of the COVID-19 restrictions on the REWARDS Program.
To show its appreciation for the employees during this difficult year, the Board expressed
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November 19, 2020
Page 6
EXECUTIVE SESSION
At approximately 4:20 p.m., the regular meeting was recessed in order to conduct an
executive session pursuant to RCW 42.30.110(1)(i) for the purpose of discussing potential
litigation. It was stated that the executive session would last approximately 10 minutes and that
no action would be taken. At approximately 4:30 p.m., the executive session was adjourned and
the regular meeting was reconvened.
ADJOURNMENT
There being no further business to come before the Board, the meeting was adjourned at
approximately 4:31 p.m.
President Sanchez Yea Nay Abstain
ATTEST:
1 '7
resident Nowicki Yea Nay Abstain
Luee
4ecretary
Englund Yea Nay Abstain
Commissioner Miller Yea Nay Abstain
C�ssioner Belvin Yea Nay Abstain