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8a - Joint Use OMF Site SelectionJoint Use Maintenan%0%., . %A%0111%. r Site Selection Public Works Department Parks Department 7/20/2022 1 Policy Question Should council select the preferred site for the new Joint Use Operations and Maintenance Facility and authorize $250,000.00 in expenditures from unallocated capital improvement funds to advance preliminary design? Project Need — Size and Function Inefficient Multiple Existing Locations Park Ranger Station t O&M Fatik' s and storage 4ti 9TMEAI P +1.CA VA PGWL-li;.VoLl L ilden T I Lakeland t'. °� Nort17 S l La 'Park Federa; WayOLF— � L_ Pacifty bonsai MOse6m West HyFebos Wetlands Park Y�i[d Waves Theme t and WJ rer Perk �AA� t!":JU..11 Pe L'IJYL'L' mi GO: ale Equipment and Material Access LOSS OF UP TO 1- HOUR PER CREW MEMBER, or $1,600, PER DAY. (PRE- COVI D) .7-p,,roj*eact Need � Size and Function to F+ { i F{ 1 4 i lop #;• aF rr 'Y4 ice: IL - N; if ON 14 " 1 _ Y k �► a•21 ss1-� rt , �. i •- •; f Y� I I P rn -1 F =• 5 000 Project Need — Size and Function .41.7 4,- — 4 Y a. s .LJI JL��JL �1 Project Need - Security • In the past 3 years: —17 break-ins — Over $250,000 equipment lost /damaged — Estimated over 600 crew hours lost due to break- ins. Project Need — Asset Protection • Materials and equipment left uncovered / unprotected. — Theft and Vandalism. • Catalytic converters; batteries; fuel; etc. — Maintenance issues. • Hydraulic systems — freeze damage; sun damage (e.g. cracked hoses). • Rain — water getting where it is not supposed to be (e.g. fuel tanks, filters) — Reduction of lifespan estimated at 5% to 35% (higher reduction for smaller equipment not designed to be outside when not in use). Background Information • May 2021—Briefed council on programming results. • Confirmed criteria for site selection. • May 2021 — February 2022: — Finalized site evaluation report. — Completed due diligence on potential property acquisition. • May 2022 —Update on final site selection report and outline next steps. • June 2022 —Select preferred site. Current & Future Staff Count STAFFING TABLE 0112M 1 Des0 Lion Current Future Streets FTE 10 15 Streets - Seasonal 6 6 Traffic - FTE .01 4 SVVM - FTE I 10 SWM - Seasonal 6 5 SWM - Inspection— 3 4 Parks - FTE 16 32 Parks - Seasonal 21 30 Fleet - FTE 1 Operations Manager' 0 1 Admin Assistant": 0 1 Construction Ins ectors" 5 6 TOTALS 75 118 Programming Current Vehicles and Equipment List Mane Monr06 Monroe Pelee it Pmgm&IL PaUemit Scbr Tgdi Stier Teal Sobr Tgdi Sorer Tacit SWr Tcr* rl Sd�r Tacit oranaon 31cr1ng Mark Swenaan $Wnnwn Spr+ Swef*on spro Tenon Ti{1er Marren Ford SP1*8der I 213M PW ST. SL 2 N4 WA V-Hopper Sander 2013 PVP 5T- SL 2 NO WA V-Hopper Sender UO 5Yd Dump 9d4 SYd Lump 36r id YD Dump M82-!L,R-1548 2015 PW ST- SL 2 NG WA 20GB Pyp ST- SL 2 NO A6274D 2009 PW ST- M 2 NO @75WE 2006 PVP ST- SL 2 NO A510D 2015 FW $T- 5L 2 NG 589W5 MB2-0W 548 2015 PW 87 - SL 2 NO 539640 'd924L1?o1 W 20115 PW ST- SL 2 NO 589mo M62-0,1648 2016 PW ST- 9L 2 NO 58W65 M@21R-1 }I$ 201$ PVd ST -% 2 NO .59741ID M62-LR-1548 2015 PW ST- SL 2 NO 507820 boat A11950ppvn11; EX-10D-ld-54 SS 1994 PW ST- 9L 2 NO 15920o 200.1 PUJ .ST -SL 2 No 125541D 1993 PW ST- 9L 2 NO WA Sgirbcw 2M PUJ ST•51. 2 NO WA Steel 26172 PW ST- 5L 2 N4 I" TC-12"-42 2002 PYv ST- SL 2 NO WA Bengal Brute 2RW PW ST- SL 2 NO WA CPS195K04T4 20% PVv ST- SL 58"b F-4504)A 2013 PW sWM=SL 55D471D Net Area 13,500 5,280 5,280 5,280 2,800 2,800 2,800 2,400 Programming - Summary • 10 —12 acre site (assuming flat site) • Operations and Maintenance Building — Staff offices, crew rooms, lunch / muster area, training /conference room space, locker rooms • Shop • Parking • Covered and Open Storage Programming — Summary (cont'd) • Identified Needs — Fleet maintenance — Fueling — Traffic Signs — Traffic Signals Property Search - General • Criteria — West side of 1-5 and centralized to City: • Between S 304t" Street and S 348t" Street • Between 11t" Ave SW and 28t" Ave S — Land use — ideally compatible with surroundings — Property impacts— minimize impacts to surroundings — Opportunity Cost (Tax impacts) • Existing site • City properties • 10-11 acre parcels —hard to come by. • Consolidate multiple — hard to come by and more costiv. Property Search -Boundaries -tic zwz�,trik Seaport Fred Meye r IM Lakeland `1�N ortn . eel L'ske Parr �r'.S�P.f�`�d�35' ~ Weil and's Pai v Y- -ins cies Ii Gar en .. 0 HOACO1Sr T,aca r.0ya 1��ild waves Theme . and %6)ater Park N Fife Heo: gle 15 minute travel time west city limits to 1-5. 15 minute travel time south city limits to north city limits. Site 1—Existing Site + more PROS -Existing Use -Minimal natural environment impacts -1-5 one side CONS -Property purchase ($8-$10 M) -Site is not level -Construction stag -Apartments to south. FUTURE EXPANSION S,3 AREA $9 C� Al 511 If Or I1 1r If +� + EXPANDED SITE 70 B2 f + f + f F 12.0 ACRES Ju r + 1+ 1 F j NEW SOUND TRANSIT RAIL ROUTE EA B I W 81 1 h3 ss + --- 0, F F-- P2 — —— Pi VI_��EXISTING SITE IEl A-'ARTMENTS LANDSCAPE BUFFER Site 2 - City Property South of 312th Steel Lake Park Site 2 — within Steel Lake Annex Site 2 — City Property South of 312th PROS • City owned property • Flat site • Compatible surrounding land use (school to south) CONS • Mitigate loss of park amenities. LAKE PARK Im LANDSCAPE U)FFER ALONG STREET FRONTAGE\ � $ tch, MEET (E) HISTORICAL SOCIETY BUtlLDING I I P2 __� I o �18P2 I CDr- � A4 n r � H 1 - I f i�sf I e� iIJS�E.G 1 H N7INE �F80 FT. I I ___ NETLh)BUFFF.R J +I �$e ES5 I 04 w ( I I I F-11 (E) SOCCER HELD EA I am ARIA REPRESENTS A ACRE SITE.IL r I I as I I ! P4-11 813 I I! I IF Ills , M ,s10; 4-- I Sty Al �- n n F1 n sa I 5:� Is3 s6� 41z LiL1uU c_ 0-10 Site 3 — Undeveloped Private Property PROS CONS • No impacts to existing developed • $16+ M property cost. use. • Wetland mitigation required. • Residential use surrounding. • Good arterial access • Loss opportunity for other development. -- -- -- -- ----- -- ------ C3--=--� uuuu` - -- — — — — — — — — — — — _ — — I 87 I R2 S / n n I nn :!tB as I H U H U II iil I ------- 61 — — — — — —— —�I S3 L_J C----------------- ------------------ T--T- S9 — — 81 A,3 so 5 3747H 57 M;D N ieAWN REQUIRM Alternative Sites After last Council meeting, heard concerns about the preferred site. Since then have looked at acquiring alternative sites. All costs are acquisition only, not mandatory relocation of businesses, negotiated concessions, demolition of existing improvements, etc. Previously reviewed private property (not available) • Sold for $15 million = $31 / sf Site east of 1-5 • Bank appraised at $29 million = $40 / sf Eastwind Area (Parcel Combination) • Parcel combination appraised at $22,123,600 • Expected combined sale value $73 million = $119/sf 336t" Parcel Combination • Bank appraisal $28.7 million = $44 / sf 320t" SUR Parcel • Bank valued at $40 million All options would escalate the total project costs to $60.7 million to $106 million Brook Lake Property 0 � If Powell loo-d Card Gar en 9 vVild 04,3,:& Sr-c- Water It I Preferred Site 2 Brook Lake Property Brook Lake Property Ownership Property ID Total Acres Usable Acres City 1 2.52 0.00 City 2 2.47 0.00 City 3 4.51 0.00 City 4 4.99 2.50 City 5 1.51 0.45 City 6 1.76 0.88 SUBTOTAL 3.83 Fire District 7 1.50 1.50 I& TOTAL 5.33 r klake Co4mum 1❑z :3] 5 a th t � 0 � Two Separate (smaller) Sites • Does not address current inefficiencies of having multiple sites. • Shared vehicles, equipment, shop space, etc. • Duplicate equipment in both locations. • Supervisors in both locations. • Still need large enough space for winter / emergency operations. Construction — Current Program* SITE 1: Existing Site — Expand to North SITE 2: Steel Lake Park Annex SITE 3: Private Property Pridevelope nary Per site Land / TOTAL COST DIFF. Mitigation FROM Costs PREFERRED M mild ALTERNATIVE 23 DRAFT Funding Breakdown — Base Program Prefererd Site 2 - Sell Existing Shop Property Prefererd Site 2 - Retain Existing Shop Property Site 1- Existing Site Site X - Property Purchase TOTAL CASH COST 34,000,000 34,000,000 41,000,000 50,000,000 Property Sale -6,000,000 0 0 -6,000,000 NET CASH COST 28,000,000 34,000,000 41,000,000 44,000,000 Park Property Contribution 14,250,000 14,250,000 0 0 GRAND TOTAL 42,250,000 48,250,000 41,000,000 44,000,000 1/3 Costs covered by Parks, Streets, SWM SWM 14,083,333 16,083,333 13,666,667 14,666,667 Revenue Sources Repayment from Parks 0 2,000,000 0 0 SWM - Bond paid by User Fees 14,083,333 14,083,333 13,666,667 14,666,667 SWM Annual Debt Service 990,918 990,918 961,601 1,031,962 STREETS 14,083,333 16,083,333 13,666,667 14,666,667 Revenue Sources Repayment from Parks 0 2,000,000 0 0 Bond paid by REET/MVET 14,083,333 14,083,333 13,666,667 14,666,667 Streets Annual Debt Service 990,918 990,918 961,601 1,031,962 PARKS 14,083,333 16,083,333 13,666,667 14,666,667 Revenue Sources Land Contribution 14,250,000 14,250,000 0 0 Payment to Streets/SWM 0 4,000,000 0 0 Bond paid by General Fund -166,667 5,833,333 13,666,667 14,666,667 Parks Annual Debt Service 0 410,440 961,601 1,031,962 New Program - Fueling Required Improvements: (Site costs, fueling equipment and software, etc.) Total $700,000 City Pays $85,000+ per year in fuel surcharge fees. *payback in 10+ years AND added security New Program — Fleet Maintenance • Required Improvements: — Site Work, shop, equipment, etc. Total $4,200,000 City Pays $220,000+ per year in overhead fees. *payback in 17+ years AND level of service in fleet maintenance (especially during snow/ice operations) Preferred Site — Site 2 • Least cost — city owned property. • No property acquisition / displacements. • Level site. • Easy construction staging away from existing operations. • Compatible surrounding use / buffer. • Mitigatable park impacts. Proposed Mitigation LANDSCAPE BUFFER S. ]12[h SYREE7 A LC N G STREET F RONTAGE (E) HISTORICAL Y' "• Parking = SOCIETY BUILDING� � ` P2 � Maintained iF11 P2 Added r «• 1 �u •fl FPTI; Z?� l Hi Skate Park wE7C Wo�UPFE vs I U I z •/ (E)SOCCER HELn 4 Replacement • AREA REPRESENTS I I (• I +r %0 ACRE SITE / 4. 1 1 1 i 1 L3 3 1 • I I r I iP3HI s,s �I II } - •, �1��'; , I I I � ��� �__ Perimeter Walking Path ;� •! .1 r j�seo� i I I I I IYI r STEEL LAKE PARK Baseball Field )� �;-, rl I Mitigation L__ Li Li W Lf _ s, S2 53 ass J Est I Proposed Mitigation • Skate Park Replacement • Tentatively proposed across street to ���• minimize impacts • Upgraded to current safety and design _J standards • Perimeter Walking Path on) • Improve activation of the area • Provide a Park amenity that doesn't exist today • Multiple connections to street network pathway • Baseball Field Mitigation • Consolidate field maintenance ° requirements • Improve lighting and features to increase playability of other facilities -0-000 Proposed Mitigation Field Usage JIBMW $3,140.00 542 $2,890.00 512 $1,815.00 321 0 0 $5,324.00 621 *2021— Revenue increase due to regional select March — May teams paying the outside of Federal Way rate • Steel Lake Little League has been the historical user for Steel Lake fields 1 and 2. • Decline in numbers, and use of South County fields, has led to a decline in usage during this time. March — September • Tournament overflow — Weekends with youth tournaments at Celebration Park we also reserved Steel Lake Park. • Averages five weekends a year that Steel Lake 1 and 2 are booked for overflow. March — September • Booked sporadically Usage fluctuates each year based on needs and user groups. October— Februaryjr • Fields Closed r Proposed Mitigation • 56 existing parking spaces • Overflow parking for soccer occurs, illegally, on 281" Ave S and creates safety problems LANDSCAPE SUFFER - S. 312c S MFET AMMALONG STREET FRONTAGE EFp HISTORICAL SOCIETY BUILDING \ Pt I 1 \ • Approximately 110 proposed, ' ' _ J I ;� _�PS aP2 public access, spaces I • Frontage improvements OUTLINE' Of 60 FL ran I ES6 B7 along 28t" to increase safety VVFTIANDBUFFFR I .SSS lE1 SOCCER HELD AREA REP ESENTS A _ I I I B Ir i Z D AC RE SFTE I l I l l B3 I I I I i P3H 5t3 I I I I I I 132Ll j I� Cost: Base Project + Alternatives Preferred Site 2 Project Cost — Base Program $34,000,000 + Mitigation Alt. 1: Fueling $ 700,000 Alt. 2: Fleet Maintenance $ 4,200,000 TOTAL Base + Alternatives $38,900,000 Options Considered 1. Select "Site 2" (SW corner of S 312th Street and 28th Ave S) as the preferred location for the new Joint Use Operations and Maintenance Facility and authorize $250,000 in expenditures from unallocated capital improvement funds (Fund 401 and Fund 306) to advance preliminary design. 2. Select alternative site as the preferred location for the new Joint Use Operations and Maintenance Facility and authorize $250,000 in expenditures from unallocated capital improvement funds (Fund 401 and Fund 306) to advance preliminary design. Mayor's Recommendation Option 1: Select "Site 2" as the preferred location for the new Joint Use Operations and Maintenance Facility and authorize $250,000.00 in expenditures to advance preliminary design. Park Impacts & Mitigation Legend -,eetare P— lot 4 VO.A leiA r 3'- A -7V Proposed Mitigation LANDSCAPE BUFFER S. ]12[h SYREE7 A LC N G STREET F RONTAGE (E) HISTORICAL Y' "• Parking = SOCIETY BUILDING� � ` P2 � Maintained iF11 P2 Added r «• 1 �u •fl FPTI; Z?� l Hi Skate Park wE7C Wo�UPFE vs I U I z •/ (E)SOCCER HELn 4 Replacement • AREA REPRESENTS I I (• I +r %0 ACRE SITE / 4. 1 1 1 i 1 L3 3 1 • I I r I iP3HI s,s �I II } - •, �1��'; , I I I � ��� �__ Perimeter Walking Path ;� •! .1 r j�seo� i I I I I IYI r STEEL LAKE PARK Baseball Field )� �;-, rl I Mitigation L__ Li Li W Lf _ s, S2 53 ass J Est I Questions?