LUTC PKT 03-18-1996
~
City of FecleraFWay
City...Council
Land Use/Transportation ColllIDÌttee
March IS, 1996.
5:30 pm
.. City Hall
Council Chambers
AGENDA
1.
CALL TO ORDER
2.
APPROY AL OF MINUTES
3.
PUBLIC COMMENT
4.
BUSINESS ITEMS
A.
FEMA Emergency Reimbursement
Action
Roe/IO min
B.
1996 Streets Asphalt Overlay
Action
Miller/15 min
C.
Metro ADA Bus Zone Accessibility
Action
MillerllO min
5.
OTHER ITEMS
6.
FUTURE MEETINGS/ AGENDAS
Full City Council invited to the April 1 & 15 and May 6 meetings to review Non-
Residential Code Amendments
7.
ADJOURN
Commirree Members:
Phil Watkins, Chair
Ron Gintz
Mary Gates
Ci ty Staff
Greg Moore, CDS DirectOr
Sandy Lyle, Administrative Assistant
66]-4116
4.
5.
6.
Cìty of Federal Way
City Council
Land Use/Transportation ColllIDittee
February 13, 1996
12:00 noon
City Hall
Council Chambers
SUMMARY
In attendance: Committee members Phil Watkins (chair), Ron Gintz, Mary Gates; Mayor Skip Priest; Assistant City Manager
Philip Keightly; Community Development Services Director Greg Moore; Public Works Director Cary Roe; City Attorney Londi
Lindell; Street Systems Manager Ken Miller; Traffic Engineer Saeid Daniari; Senior Management Assistant Dena Laurent;
Administrative Assistant Sandy Lyle.
1.
CALL TO ORDER
The meeting was called to order at 12: 10pm.
2.
PUBLIC COMMENT
There was no public comment on any items not included in the agenda.
3.
BUSINESS ITEMS
A. Metro Fare Options - The metro/King County Council, through the Regional Transit Committee (RTC), has
been working on the Six Year Transit Development Plan for 1996-2001 and will recommend transit fare policies
at its March 7, 1996, meeting. The Suburban Cities Association (SCA) will be reviewing the fare policy issues
at its meeting on February 14, 1996. The City of Federal Way Land Use/Transportation Committee of the City
Council disagreed with any policy that causes ridership to drop. Of the fare zone alternatives, the Committee
preferred a single zone defined by the urban growth boundary or a single zone. The members favored a flat
fare which reduced "peak" hour fares and felt that an express surcharge was an acceptable option based upon
time saved over a local route option. Senior and disabled fares should be increased to $.50. The Committee
wished to see Vanpool subsidies without overhead recovery. Subsidized transit passes should be allowed for
low-income Seniors and disabled based upon means testing. The Committee felt fares should be based upon the
Metro 6-year plan and implemented by Fall of 1996 with review to occur every two years. The agreement on
fares was moved to the February 20, 1996, City Council agenda for approval. If approved by the Council, staff
will send a letter to King County Executive Gary Locke containing the recommendations.
B.
Legislative Agenda - Following the defeat of Referendum #48 last November, the Washington State House of
Representatives and Senate have offered differing approaches to property rights reform during the current
Legislative session. All versions of these bills offer some positive and some negative arrroaches to the
"takings" issue. The Committee asked that a letter be sent to the legislative delegation reaffirming pnnc'lpk" sd
forth last year to be included in this year's record.
OTHER ITEMS
There was no other business.
FUTURE MEETINGS/AGENDAS
The next meeting was scheduled for March 4, 1996.
ADJOURN
The meeting was adjourned at 1:20pm.
1:\I.U.TKANSIFEBI3Lur.SUM
"larch 4, 1996
5:30pm
City of Federal Way
City Council
Land Vse/Transportat.ion Committee
Council Chambers
SUMMARY
In attendance: Committee members Phil Watkins (chair), Ron Gintz, Mary Gates; Community Development Services Director
Greg Moore; Public Works Director Cary Roe; Assistant City Attorney Jim McNamara; Assistant Community Development
Department Director Kathy McClung; Surface Water Manager Jeff Pratt; Surface Water Management Project Engineer Marwan
Salloum; Administrative Assistant Sandy Lyle.
I.
2.
3.
4.
CALL TO ORDER
The meeting was called to order at 5:40pm.
APPRO V AL OF MINUTES
The minutes of the February 5, 1996, meeting were approved as presented.
PUBLIC COMMENT
There was no public comment on any items not included in the agenda.
BUSINESS ITEMS
G.
ADU's/School Impact Fees - At the January 22, 1996, Land Use/Transportation Committee meeting the
question was raised as to whether it would be possible to apply a reduced school impact fee on Accessory
Dwelling Units (ADUs). Unless special provision was made otherwise, AD Us would ray a school impact fcc'
of $1423. It was determined that a reduced imract fee for ADUs would be a vIOlatIOn of the equal protection
clause of the U. S. Constitution. In light of this conclusion two alternative amt.:ndments to the Impact lee
ordinance were written. The first alternative creates a window of one year in which all ADUs, nt.:w or existing.
would be exempted from payment of school impact fees. The second alternative would create a ont.: year
window during which only existing ADUs would be exempted from the rayment of school impact fÚs.
"Existing" ADUs would be defined as those which were in a condition at the time that the ordinance was
adopted to fall within the definition of an ADU, whether occupied or not. The Committee m/s/c exemption of
existing ADUs, whether occupied or not, for the one year window. Jody Putman of the Federal Way School
District called this a compromise with benefits for both the City and ADU owners. The item moved to City
Council for approval.
A.
King County 2012 Countywide PlanninQ Policies - King County has requested the City review and ratify two
amendments to the King County Countywide Planing Policies (KCCPP's). Policy CA-l makes language
consistent with that contained in ESB 5776 addressing the issue related to the appropriate use of Army Corps of
Engineers manual for delineation of wetlands. The second amendment adds 28 acres of land to a King County
rural designation that was previously contained in the Renton/King County Joint Planning Area (JPA). The
amendment then adds approximately 30 acres of land to the Renton Urban Growth Area (UGA) that was
formerly designated as a part of the JPA. This "swap" of land is necessary due to the fact the location of a
bridge is changing to the east of its current alignment. Since neither of the proposed amendments has a
significant affect on Federal Way and the City is already in compliance with the provisions of ESB 5776 the
proposed amendment is simply a housekeeping item. It was m/s/c ratification of the changes in the Countywide
Planning Policies and forward such approval to the full City Council at the March 19, 1996, meeting.
B/E.
Planning Commission Priorities & 1996 Work ProQram - Following dIscussIon regardIng the: meanlllg 01 yearl)
updates of the Comprehensive Plan, the Committee m/s/c the Planning CommIssIon Priorities and 19% Wor~
Program. The priorities, in order, are I) Non-residential Code Amendments and DesIgn Guidelines, 2) House
Bill 1724, Regulatory Reform, 3) Junk Vehicles, 4) Comprehensive Plan Update, and 5) Enchanted Parks
Annexation. If permit activity decreases or if projects are completed sooner than estimated, more items will be
introduced to the Planning Commission.
5.
6.
C.
Planning Commission Appointment - The Committee rn/s/c staffs recommendation to reduce the number of
Planning Commission members from nine to seven. A quorum thus changes from five to four. Following
recommended approval by the City Council, the amended bylaws would reflect a seven member commission
with two alternates. Me Brian Johnson will continue as an alternate. It was also m/s/c to advertise earlier in
the spring for vacant positions with interviews being held in the fall.
D.
Sign Code and Enforcement - At the February 5, 1996, Land Use/Transportation Committee meeting it was
suggested to hire summer interns to help complete the sign enforcement program this summer. This unbudgeted
program represents an approximate $30,000 cost for four interns and the equirment they will need. The amount
is 5.2% of the City Manager's contingency fund, the means by which the program would need to be funded.
The Committee m/s/c approval of the summer intern program and moved it to tht: full City CouncIl for
approval.
F.
Unfunded Mandatesll724 - This item was deferred to a later meeting.
H.
FEMA Disaster Funding - The flooding and windstorms that occurred in King County between November 7 and
December 18, 1995, have been declared a major disaster. As a result, The City is eligible to recover
approximately $28,624. Eligible expenditures are reimbursed by FEMA at 75 % and by the State of Washington
at 12.5%; the remaining 12.5% is borne by the City. In addition, the City is allowed a 3% administrative
overhead amount, which is calculated on the adjusted 87.5 % reimbursement total. The Committee m/s/c that
staff pursue Federal and State Emergency Disaster Funding by approving the Resolution designating the Public
Works Director as the City's Agent; completing the Disaster Assistance Application and the Agreement between
Washington State Emergency Management and the City of Federal Way; and forwarding these documents to the
March 19, 1996, City Council meeting for approval.
1.
February 8/9 Flood Debriefing - Due to ground saturation associated with the freeze/thaw that preceded the
rains of February 5 through 9, 1996, the capacity of the retention/detention basins, streams, channels and storm
sewers within Federal Way were taxed beyond capacity. Localized flooding and mudslides occurred at several
locations. At the worst point in the storm, staff responded to seventy-seven calls for assistance requiring action.
Subsequently, the City has identified a few storm damage related projects for which it may be able to obtain
Federal Disaster Assistance. The committee commended staff for all the hard work, long hours, and success
stories.
J.
South 356th Street Regional Storage Facility (85 % Design Comrlete) - The proposèd South 356th Stlwt
Stormwater Control Facility has reached the 85 % design complete stage. Prorerty aclulsltlon contlnuèS
successfully. The scope of the original project as been modified to include a conveyance line along what will
one day be South 352nd Street from SR 99 to SR 161. Construction of this line by the City will result In a net
positive balance of funds in excess of $100,000, a portion of which will be directed toward the rroject and a
portion of which will be used to underground utilities along the SR161 corridor. WSDOT will pay the City
$717,000 for the construction of this line. The Committee m/s/c authorization to proceed with completion of
the design plans and return to Committee and Council for permission to bid the project.
K.
Gated Communities - Because of a potential appearance of fairness, Mary Gates excused herself from the
discussion of gated communities. Committee members Watkins and Gintz agreed to forward to City Council
with no recommendation the entire issue of Gated Communities for consideration at the March 19, 1996,
meeting. Council packet materials will include the full packet of items as presented to the Land
Use/Transportation Committee.
OTHER ITEMS
Mr. Mark Freitas, Planning Commission Chair, was commended for all the countless hours he and other Planning
Commission members have donated to the community over the last two years. He and other Planning Commissioners
worked to completion on the thorny issues of Sign Code, Comprehensive Land Use Plan, and Zoning Code Revisions.
Many thanks to Mr. Freitas.
FUTURE MEETINGS/ AGENDAS
The next meeting was scheduled for March 18, 1996.
7.
ADJOURN
The meeting was adjourned at 6:50pm.
1:ILIJ-TKANSIMAR4LUf.SUM
CITY OF ...
: . : 1:3:1~
~~ FÐ'
DATE:
March 13, 1996
TO:
Phil Watkins, Chair
Land Use/Transportation Committee
Cary M. Roe, Public Works Director ê~
Jeff Pratt, Surface Water Manager441 , ¡r
~JJ
Federal Emergency Management Administration (FEMA)
State of Washington Military Department Emergency Management Disaster Funding
FROM:
SUBJECT:
BACKGROUND
The flooding that occurred in King County between January 26 and February 23, 1996, has
resulted in a Presidential Emergency Declaration (EDllOO) which was signed on February 9,
1996. As a result of the declaration, Federal Way is eligible to recover a portion of the
expenditures made in responding to these events. Estimated eligible expenditures are
approximately $70,000. The final amount will be determined within the next few weeks.
The Federal Emergency Management Agency (FEMA) has already approved reimbursement of
expenditures totaling $28,046.52. Eligible expenditures are reimbursed at 75 % by FEMA;
12.5 % by the State of Washington; with the remaining 12.5 % borne by the City. The City is
also allowed a 3% administrative overhead amount, which is calculated on the adjusted (87.5%)
reimbursement total.
SUMMARY
In order to participate in the Federal/State Emergency Management Program, the City is
required to complete and/or execute the following documents which are attached to this
memorandum:
Document
. Notice of Interest Form
. Designation of Applicant Agent
. Disaster Assistance Application
. W A State Emergency Management Agreement
Status/Action Requested
Confirmation of submitted form
Approve attached Resolution
Approve submittal of application
Approve attached Agreement
RECOMMENDATION
Authorize staff to pursue Federal and State Emergency Disaster Funding for the above
referenced disaster by approving the attached Resolution designating the Public Works Director
as the City's Agent; Disaster Assistance Application; Agreement between Washington State
Emergency Management and the City of Federal Way; and forward these documents to the April
2, 1996 City Council meeting for approval.
ITP:jg
Attachments
cc: Cary M. Roe, Public Works Director
Project FilelDay File
k_\£.-2.-
û
FEDERAL EMERGENCY MANAGEMENT AGENCY
NOTICE OF INTEREST
IN APPLYING FOR FEDERAL DISASTER ASSISTANCE
PAPERWORK BURDEN DISCLOSURE NOTICE
Public reporting burden for this form is estimated to average 30 minutes per response. This includes the time for
}Viewing instructions, searching existing data sources, gathering and maintaining the data needed, completing,
reviewing, and submiting the form. Send comments regarding this burden estimate or any aspect of this requirement,
including suggestions for reducing this burden to: Information Collections Management, Federal Emergency
Management Agency, 500 C Street, S.W., Washington, D.C. 20472; and to the Office of Management and Budget,
Paperwork Reduction Project (3067-0033), Washington, D.C. 20503.
"NOTE: Complete form and turn into the Governor's Authorized Representative at the Applicants Briefing for this major
diaster, but not later than 30 days after your County is designated eligible for Public Assistance".
DECLARATION NUMBER PROJECT APPLICATION NUMBER NOI DATE
(For Agency Use Only-FPS #)
O.M.B. NO. 3067-0033
Expires May 31, 1996
FEMA- \\ 00
-
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-DR
The purpose of this form is to list damages to property and facilities so that inspections may be appropriately assigned for
formal survey.
REQUIREMENTS FOR FEDERAL DAMAGE SURVEYS
A. DEBRIS CLEARANCE
"g[ On public Roads & Streets including ROW
~ Other Public Property
0 Private Property (When undertaken buy local govt. forces)
0 Structure Demolition
B. PROTECTIVE MEASURES
Q5I Life and Safety
"'&1.Property
0 Health
;ßlStream/Drainage Channels
"'. ROAD SYSTEM
ø Roads ~ Streert 0 Control Traffic
~ Bridges e1 Culverts D.
D. WATER CONTROL FACILITIES
ø Dikes D Dams
J2j Drainage Channels D Irrigation Works
D Levees D .
F. PUBLIC UTILITY SYSTEMS
D Water DSanitary Sewerage
~Storm Drainage 0 LighVPower
D.
E. BUILDINGS AND EQUIPMENT
~ Buildings and Equipment
cg;J Supplies or Inventory
~ Vehicles or other equipment
D Transportation Systems
D.
G. OTHER (Not in the above categories)
.è( Park Facilities
0.Recreational Facilities
. Indicate type of facilitiy
NAME OF POLITICAL SUBDIVISION OR ELIGIBLE APPLICANT (NOTE: If
private Non-profit. provide name of facility and/or Non-Profit Owner)
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REPRESENTATIVE 1. \
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BUSIN::"S:D~:E~ (Inc.lude ZiP\~:d~ c
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PRIVATE NON-PROFIT
DYES
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CO~N7
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BUSINESS TELEPHONE (Include Area Code and Extension)
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REPRESENTATIVE 2.
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BUSINESS ADDRESS (Include Zip Code) 1-
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TELEPHONE (Include Area Code and Extension)
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FEMA Form 90-49. MAY 94
RELPACES ALL PREVIOUS EDITIONS
Ú U,S, GPO: 1994-1316-518/81033
Page 1 of 2
RESOLUTION'NO. ~
A RESO=IOO OF THE CITY ro~CIL OF THE CITY ~4Pr
OF FEDERAL WAY, WASHINGTON, AUTHORI ZING THE
PUBLIC WORKS DIRECTOR TO APPLY FOR FUNDING
NECESSARY FOR THE REPAIR AND RESTORATION OF
PUBLIC FACILITIES DAMAGED DURING THE WINTER OF
1996
WHEREAS,
the city of Federal Way (the "city") sustained
storm damage during January and February, 1996; and
WHEREAS, Federal disaster relief funding is provided by
the
Federal
Emergency
Management
Agency
( " FEMA " )
and
is
administered by the State of Washington Military Department (the
"Department"); and
WHEREAS,
under
the
authority
of
Presidential
Major
Disaster Declaration FEMA 1100-DR-WA, the Department has authority
to reimburse the City for those eligible costs and activities
necessary for the repair and restoration of public facili ties
damaged during the period of January 26 through February 23, 1996;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL
WAY HEREBY RESOLVES AS FOLLOWS:
section 1.
Desiqnation and Authorization.
The Public
Works
Director
is hereby designated as
the City's
authorized
representative for obtaining federal and/or emergency or disaster
assistance funds and is hereby authorized to execute applications
for reimbursement of all eligible costs incurred in repairing and
restoring public facilities damaged between January 26 and February
23, 1996.
, Page #
Res. #
section 2.
Severability.
If any section,
sentence,
clause or phrase of this resolution should be held to be invalid or
unconstitutional
by
a
court
of
competent
jurisdiction,
such
invalidity or unconstitutionality shall not affect the validity or
constitutionality of any other section, sentence, clause or phrase
of this resolution.
section 3.
Ratification.
Any act consistent with the
authority and prior to the effective date of the resolution is
hereby ratified and affirmed.
section 4.
Effective Date.
This resolution shall be
effective immediately upon passage by the Federal Way city Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, this
day of
, 1996.
CITY OF FEDERAL WAY
MAYOR, MAHLON H. "SKIP" PRIEST
ATTEST:
CITY CLERK, N. CHRISTINE GREEN, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, LONDI K. LINDELL
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
K:\RESO\FEMA
Rev. 8-23-95
pw k:\fema\draft2.res
3/13/96
Res. #
, Page #
DISASTER ASSISTANCE APPLICATION OEM -131
-'
Application Identifier: State Number:
Federal Number. FEMA-1100-DR-WA
Federal Catalog Number: 83.516 Title: Disaster Assistance
Declaration Date: February 9, 1996
Applicants Project Application Number:
Legal Applicant Recipient
- Applicants Name City of Federal Way
- Address 33530 First Way So
- Street I P.O. Box - County King
- City Federal Way - Zip Code 98003
Applicant Agent:
- Name Cary M. Roe Phone Number:
- Title Public Works Director Work ( 206) 661 - 4130
Home ( 360) 825 - 9102
Signature Date:
Type of Applicant:
A - State F - Higher Educational Institution
B - County G - Indian Tribe
C - City H - Private NonProfit
D - School District I - Other
(Specify)
E - General Purpose District
Enter Appropriate Letter C
Congressional District Number. 9th
State Legislative District Number. 30th
Governors Authorized Representative:
Signature: Date:
;
WMD Agreement No.: MD-97-6127- /3<1
p,
STATE OF WASHINGTON
MILITARY DEPARTMENT
STATE EMERGENCY MANAGEMENT
~ £ ~ uJdÁ/
1.0
PARTIES TO THIS AGREEMENT
This agreement is made and entered into by and between the WASHINGTON
MILITARY DEPARTMENT or i~ ~u agency, h re,nafter referred to as
"DEPARTMENT', and the (';£t¿- '8U.A 14-
hereinafter referred to as the "AP . ANT'.
WHEREAS the DEPARTMENT is authorized by the 1996 FEMA-State
Agreement for the February 1996 Flood Event to execute on behalf of the State
of Washington all necessary documents for public assistance, including
approval of sub-grants and certification of claims;
THEREFORE, both parties mutually agree to the following:
2.0
PURPOSE
Federal funding is provided by the Federal Emergency Management Agency
(FEMA) and is administered by the DEPARTMENT. Under the authority of
Presidential Major Disaster Declaration FEMA 11 OO-DR-WA, the DEPARTMENT
is reimbursing the APPLICANT for those eligible costs and activities necessary
for the repaJr and restoration of public facilities damaged during the period of
January 26,., J_996 continu:~ng through February 23, 1996.
TIME OF PERFORMANCE'
3.0
Activities payable under this agreement and to be performed by the APPLICANT
under this agreement shall be those activities which occurred on or subsequent
to the incident period defined in the FEMA-State Agreement and shall terminate
upon completion of the project( s) approved by federal and state officials,
including completion of close out and audit. This period shall be referred to as
the "Agreement Period."
4.0
CLOSE-oUT
It shall be the responsibility of the DEPARTMENT to issue close-out instructions
to the APPLICANT upon completion of the project(s).
FEMA-110o-0R-WA
2/96
Page 1 of 10
5.0
6.0
FUNDING
The DEPARTMENT will administer the disaster assistance program and
reimburse any eligible costs for eligible projects to the APPLICANT which are
identified under the auspices of the Presidential Major Disaster Declaration
FEMA-1100-DR-WA. It is understood that no final dollar figure is committed to
at the time that this agreement is executed, but that financial commitments will
be made by amendments to the project application as Damage Survey Reports
are completed in the field and projects are authorized by state and federal
officials.
Pursuant to the FEMA-STATE AGREEMENT, the Federal Emergency
Management Agency will contribute 75 percent of the eligible costs for any
eligible project and 100 percent of the administrative costs, as provided for in
subsection 4 of Section 6.0.
Pursuant to the FEMA-STATE AGREEMENT, the DEPARTMENT will commit the
required 12.5 percent match to any eligible project for the APPLICANT which
has been identified under the Presidential Major Disaster Declaration
FEMA-1100-DR-WA.
The APPLICANT will commit the required 12.5 percent match to any eligible
project for the APPLICANT which has been identified under the Presidential
Major Disaster Declaration FEMA-11 OO-DR-WA.
PAYMENTS
The DEPARTMENT, using funds granted for the purposes of the Presidential
Major Disaster Declaration from FEMA and the state of Washington, shall issue
payments to the APPLICANT as follows:
1.
Small project payments: Payments are made for all small projects to the
APPLICANT upon submission and approval of an A-19-1A Invoice
Voucher to the DEPARTMENT.
2.
Progress Payments: Progress payment of funds for costs already
incurred on large projects may be made to the APPLICANT upon
submission and approval of an A-19-1A, Invoice Voucher from the
APPLICANT to the DEPARTMENT.
3.
Final Payment: Final payment will be made upon submission by the
APPLICANT on form DEM-DO1 (2189), STATEMENT OF
DOCUMENTATION IN SUPPORT OF AMOUNT CLAIMED FOR
FINANCIAL DISASTER ASSISTANCE upon completion of project(s),
completion of all final inspections by the DEPARTMENT, and final
approval by FEMA. Final payment may also be conditioned upon a
financial review, if determined necessary by the DEPARTMENT or FEMA.
Adjustments to the final payment may be made following any audits
conducted by the Washington State Auditors Office or the United States
Inspector General.
FEMA-110o-0R-WA
2/96
Page 2 of 10
7.0
8.0
4.
The APPLICANT is eligible to receive federal administrative monies, upon
completion and closure of tt),e project, for the costs of requesting,
obtaining, and administering the disaster assistance grant based upon the
following percentages of total eligible costs:
.
For the first $100,000 of eligible costs, three percent of such costs;
For the next $900,000, two percent of such costs;
.
.
For the next $4,000,000, one percent of such costs; and
For those costs over $5,000,000, one-half percent of such costs.
.
5.
All payment requests shall be made on an A~19-1A form, State of
Washington, Invoice Voucher.
Funding shall not exceed the total federal and state contributions eligible
for the repair and restoration costs under this Presidential Major Disaster
Declaration FEMA-11 OO-DR-WA
6.
RECORDS MAINTENANCE
The APPLICANT shall maintain books, records, documents, and other evidence
and accounting procedures and practices which sufficiently and properly reflect
all direct and indirect costs of any nature expended in the performance of this
agreement. These records shall be subject at all reasonable times to inspection,
review, or audit by DEPARTMENT personnel, other personnel duly authorized
by the DEPARTMENT, the Office of the State Auditor or the United States
Inspector General. The APPLICANT will retain all books, records, documents,
and other material relevant to this agreement for six years after the agreement is
closed and the Office of the State Auditor, the United States Inspector General,
or any persons duly authorized by the DEPARTMENT shall have full access to
and the right to examine any of said materials during said period.
AUDITS
Audits shall be in accordance with the Single Audit Act of 1984. The
APPLICANT is to procure audit services based on the following guidelines:
1.
APPLICANT receiving less than $25,000 in federal funds in a fiscal year
is exempt from compliance with the Single Audit Act. However, records
must be available for review by the DEPARTMENT.
APPLICANT receiving $25,000 to $100,000 in total federal funds in a
fiscal year may chose to have an audit made in accordance with Office of
Management and Budget's (OMB) Circular A-128 or a program audit.
2.
FEMA-1100-DR-WA
2/96
Page 3 of 10
3.
APPLICANT receiving $100,000 or more in a fiscal year in total federal
funds shall have a Single Aydit made in accordance with OMB Circular
A-128.
As applicable, the APPLICANT must ensure the audit is performed in
accordance with Generally Accepted Accounting Principles; Government
Auditing Standards developed by the Comptroller General, dated July 1988; the
OMB .Compliance Supplement for Single Audits of State and Local
Governments; and all state and federal laws and regulations governing the
program.
The audit of the APPLICANTS program shall be conducted by the Office of the
State Auditor.
The APPLICANT must prepare a Schedule of Financial Assistance for federal
funds that includes: grantor name, program name, federal catalog (CFDA)
number, grantor agreement number, total award amount, beginning balance,
current year revenues, current year expenditures and ending balance.
The APPLICANT shall maintain its records and accounts in such a way as to
facilitate the DEPARTMENTs audit requirements, and ensure that
Subcontractors also maintain records which are auditable. The APPLICANT is
responsible for any audit exceptions incurred by its own organization or that of
its Subcontractors. The DEPARTMENT reserves the right to recover from the
APPLICANT disallowed costs resulting from the final audit.
The APPLICANT is responsible for sending the audit report to the
DEPARTMENTs Internal Audit Manager as soon as it is available, but no later
than thirteen months after the end of the APPLICANTs fiscal year. Responses
to previous management findings and disallowed or questioned costs shall be
included with the audit report. The APPLICANT will respond to the
DEPARTMENTs requests for information or corrective action concerning audit
issues within 30 days of the date of the request.
The APPLICANT shall include these requirements in any subcontracts.
9.0
RECOVERY OF FUNDS
In the event that the APPLICANT fails to complete the project(s), fails to expend
or is over advanced federal funds in accordance with federal or state disaster
assistance laws or programs, or is found by audit or investigation to be owing to
the state, the DEPARTMENT reserves the right to recapture funds in accordance
with federal or state laws and requirements. Repayment by the APPLICANT of
agreement funds under this recovery provision shall occur within 30 days of
demand. In the event that the DEPARTMENT is required to institute legal
proceedings to enforce this recovery provision, the DEPARTMENT shall be
entitled to its costs thereof, including reasonable attorney fees.
FEMA-110Q-OR-WA
2/96
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The APPLICANT shall be responsible for pursuing recovery of monies paid
under this agreement in providing disaster assistance against any party that
might be liable, and further the APPLICANT shall cooperate in a reasonable
manner with the State and the United States in efforts to recover expenditures
under this agreement.
In the event the APPLICANT obtains recovery from a responsible party, the
APPLICANT shall first be reimbursed its reasonable costs of litigation from such
recovered funds. The APPLICANT shall pay to the state the proportionate state
and federal share of all project funds recovered in excess of costs of litigation.
10.0 CONFLICT OF INTEREST
No officer or employee of the DEPARTMENT; no member, officer, or employee
of the APPLICANT or its designees or agents; no member of the governing body
of the jurisdiction in which the project is undertaken or located; and no other
official of such locality or localities who exercises any functions or '
responsibilities with respect to the project during his or her tenure, shall have
any personal or pecuniary gain in interest, direct or indirect, in any contract,
subcontract, or the proceeds thereof, for work to be performed in connection with
the project assisted under this agreement. '
The APPLICANT shall incorporate, or cause to incorporate, in all such contracts
or subcontracts, a provision prohibiting such interest pursuant to the purpose of
this provision.
11.0 POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political
activity or to further the election or defeat of any candidate for public office or
influence the approval or defeat of any ballot issue.
12.0 ASSIGNMENT
This Agreement, and any claim arising under this agreement, is not assignable
or delegable by the APPLICANT either in whole or in part.
13.0 SUBCONTRACTS FOR ENGINEERING SERVICES
In the event that the APPLICANT subcontracts for engineering services, the
APPLICANT shall require that the engineering firm be covered by errors and
omissions insurance in an amount not less than the amount of the firm's
subcontract. If the firm is unable to obtain errors and omissions insurance, the
firm shall post a bond with the APPLICANT for the benefit of the APPLICANT for
not less than the amount of its subcontract. Such insurance or bond shall
remain in effect for the entire term of the subcontract. The subcontract shall
provide that cancellation or lapse of the bond or insurance during the term of the
subcontract shall constitute a material breach of the subcontract and cause for
subcontract termination. The APPLICANT shall cause the subcontractor to
provide it with a 30 day notice of cancellation issued by the insurance company.
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14.0 AMENDMENTS
This agreement contains the terms and conditions agreed to by the
DEPARTMENT and the APPLICANT. Any additional terms and conditions
imposed by the Federal Emergency Management Agency or the DEPARTMENT
will be incorporated into an amendment. Such amendments shall not be binding
unless they are in writing and signed by persons authorized to bind the parties.
No other understandings, oral or otherwise, regarding the subject matter of this
agreement shall be deemed to exist or to bind any of the parties hereto.
15.0 APPEALS
Consistent with the Code of Federal Regulations, 44 CFR Chapter 1, Section
206.206, the APPLICANT may appeal any determination previously made
related to the federal assistance for the APPLICANT. The APPLICANTS appeal
shall be made in writing and submitted to the DEPARTMENT withìn 60 days
after receipt of notice of the action which is being appealed. The appeal shall
contain documented justification supporting the APPLICANTS position.
Upon receipt of an APPLICANTS appeal, the DEPARTMENT will review the
material submitted, make such additional investigations as necessary, and shall
forward the appeal with a written recommendation to the FEMA within 60 days.
Within 90 days following receipt of the appeal, FEMA shall advise the
DEPARTMENT, in writing, as to the disposition of the appeal or the need for
additional information. If the decision is to grant the appeal, then FEMA will take
the appropriate implementing action.
16.0 GOVERNING LAW AND VENUE
This agreement shall be construed and enforced in accordance with, and the
validity and performance hereof shall be governed by, the laws of the State of
Washington. Venue of any suit between the parties arising out of this
agreement shall be the Superior Court of Thurston County, Washington.
17.0 SAVINGS
The DEPARTMENT may unilaterally terminate all or part of this agreement, may
reduce its scope of work or decrease the percentage of matching costs, if there
is a reduction in funds by the source of those funds, and if such funds are the
basis for this agreement.
18.0 TERMINATION
Except as otherwise provided in this Agreement, either party may terminate this
Agreement upon giving thirty (30) days written notice to the other party. In the
event of termination of this Agreement, the terminating party shall be liable only
for performance of services rendered prior to the effective date of termination.
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19.0 WAIVERS
No conditions or provisions of this agreement can be waived unless approved by
the DEPARTMENT in writing. The DEPARTMENT's failure to insist upon strict
performance of any provision of the agreement, or to exercise any right based
upon a breach thereof, or the acceptance of any performance during such
breach, shall not constitute a waiver of any right under this agreement.
20.0 INDEMNIFICATION
Each party shall protect and hold harmless the other party from and against all
claims, suits or actions arising from any negligent act or omission of that party's
employees, agents and/or authorized subcontractor(s) while performing under
the terms of this agreement.
The APPLICANT, and its employees, contractor(s) and subcontractor(s) shall
hold harmless the United States, and its agents and employees from and against
all claims, damages, losses and expenses arising out of or resulting from the
approved work, regardless of whether or not such claim, damage, loss or
expense is caused entirely or in part by the United States.
21.0 APPLICANT ASSURANCES
In addition to the Terms and Conditions specified herein, the APPLICANT also
agrees to the following assurances:
1.
The APPLICANT hereby assures and certifies that they will comply with
state and federal laws and regulations, including but not limited to the
provisions of the Robert T. Stafford Disaster Relief and Emergency
Assistance Act, Public Law 93-288, as amended; 44 CFR Part 13, 44
CFR Part 206, and the Washington State Public Assistance Manual dated
December 1995. These regulations and requirements are hereby
incorporated into this agreement by reference.
The emergency or disaster relief work for which federal or state
assistance is requested herein does not or will not duplicate benefits
received for the same loss from any other source.
2.
3.
The APPLICANT will operate and maintain the facilities in accordance
with the minimum standards as may be required or prescribed by the
applicable federal, state and local agencies for the maintenance and
operations of such facilities
The APPLICANT will, for any repairs or construction financed herewith,
comply with applicable standards of safety, decency and sanitation and in
conformity with applicable codes, specifications and standards, and will
evaluate the hazards in areas in which the proceeds of the grant are to be
used and take appropriate action to mitigate such hazards, including safe
land use and construction practices.
4.
FEMA-110Q-OR-WA
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5.
The APPLICANT will not enter into a contract with a contractor who is on
the General Services Administration (GSA) Lists of Parties Excluded from
Federal Procurement or Non-procurement Programs.
The APPLICANT will comply with minimum wage and maximum hours
provisions of the Federal Fair Labor Standards Act.
6.
7.
The APPLICANT shall comply with all applicable federal and state non-
discrimination laws, regulations, and policies. No person shall, on the
grounds of age, race, creed, color, sex, religion, national origin,
residence, marital status, or disability (physical, mental, or sensory) be
denied the benefits of, or otherwise be subjected to discrimination under
any project, program, or activity, funded, in whole or in part, under this
Agreement. A violation of this provision is a material breach and cause
for termination under Section 18.0 of this Agreement.
The APPLICANT shall utilize certified minority-owned and women-owned
businesses (MWBEs) to the maximum extent possible in the performance
of this agreement.
8.
9.
The APPLICANT does not have to comply with the provisions of the
Davis-Bacon Act for grants made under the disaster assistance program.
However, if FEMA and any other Federal agency are a party to a contract
for the repair or restoration of a public building or public facility, the
contract would have to comply with the Davis-Bacon Act.
Eligible private non-profit organizations are required to obtain an
independent audit in accordance with the Single Audit Act requirements.
All costs of said audit are the responsibility of the private non-profit
organization. Additional funds beyond those provided in the
administrative allowance are not available for payment of said audit.
Eligible private non-profit organizations must comply with the audit
requirements of OMB Circular A-133, Audits of Institutions of Higher
Education and Other Nonprofit Organizations.
22.0 OWNERSHIP OF PROJECT/CAPITAL FACILITIES
10.
The DEPARTMENT makes no claim to any capital facilities or real property
improved or constructed with funds under this Agreement, and by this grant of
funds does not and will not acquire any ownership interest or title to such
property of the APPLICANT. The APPLICANT shall assume all liabilities arising
from the ownership and operation of the project and agrees to hold the
DEPARTMENT and the state of Washington harmless from any and all causes
of action arising from the ownership and operation of the project.
23.0 ACKNOWLEDGEMENTS
The APPLICANT shall include language which acknowledges the funding
contribution of the DEPARTMENT and the Federal Emergency Management
Agency (FEMA) to this project in any release or other publication developed or
modified for, or referring to, the project.
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24.0 INSURANCE
The APPLICANT will comply with the insurance requirements of Public Law
93-288, as amended, and obtain and maintain any other insurance as may be
reasonable, adequate, and necessary to protect against further loss to any
property which was replaced, restored, repaired or constructed with this
assistance.
25.0 SEVERABILITY
In the event any term or condition of this agreement or application thereof to any
person or circumstance is held invalid, such invalidity shall not affect other
terms, conditions, or applications of this agreement which can be given effect
without the invalid term, condition, or application. To this end, the. terms and
conditions of this agreement are declared severable. .
26.0 ORDER OF PRECEDENCE
In the event of an inconsistency in this agreement, unless otherwise provided
herein, the inconsistency shall be resolved by giving precedence in the following
order:
a.
b.
c.
Applicable Federal and State statutes and regulations;
Applicable approved Damage Survey Reports; and
Any other provisions of the agreement whether incorporated by reference
or otherwise.
27.0 AGREEMENT ADMINISTRATION
APPLICANTs representative shall be
Carv M. RO4=!
The DEPARTMENTs representative shall be Donna Voss.
28.0 ENTIRE AGREEMENT
This Agreement sets forth the entire Agreement between the parties with respect
to the subject matter hereof. Commitments, warranties, representations and
understandings or agreements not contained, or referred to, in this Agreement or
written amendment hereto shall not be binding on either party. Except as may
be expressly provided herein, no alteration of any of the terms or conditions of
this Agreement will be effective without the written consent of both parties.
FEMA-1100-DR-WA
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IN WITNESS WHEREOF, the DEPARTMENT and the APPLICANT have executed this
agreement as of the date and year written#below. '
Applicant Signature
Printed Name:
Title:
Linda Burton-Ramsey, Director
Emergency Management Division
Washington Military Department
DATE:
APPROVED AS TO FORM
DATE:
Kim O'Neal
Assistant Attorney General
APPLICANT - PLEASE PRINT THE
FOllOWING TO EXPEDITE
PROCESSING
DATE: 1-5-96
Federal Tax ID No. (TIN): 91-1462550
State Emergency Management
Camp Murray
Tacoma, Washington 98430-5122
Organization: C:i ty of Federal Way
Address: 33530 Fi rst Way So
Federal Way, WA 98003
(360) 923-4577
CFDA: 83.516
Phone: (206) 661-4130
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Item
CITY OF FEDERAL WAY
CITY COUNCIL LAND USE/TRANSPOR T A TION COMMITTEE
Date: March 7, 1996
From: Ken Miller, Street Systems Manager ~~,
Subject: Metro Bus Zone Improvements
Rackgrnllnd: The City has been awarded a grant through the State of Washington's Central Puget
Sound Public Transportation Account (CPSPTA). The grant is administered by Metro, and is to be used
for improving bus zone accessibility Citywide. Construction will include new wheelchair ramps, sidewalk
widening and sidewalk repair. The grant amount is $134,000, with a local match of $22,000, a Metro
match of $44,000, for a total project amount of $200,000. The following is a preliminary list of streets on
bus routes identified for these improvements, located at various locations along these routes:
. 21st Avenue Southwest
. Southwest 32Oth Street
. South 32Oth Street
. South 348th Street
. Pacific Highway South
These routes are preliminary, and routes will either be added or deleted depending on project costs
determined in the final design of the project.
The design and construction of the project will be performed by Metro, with joint approvals from the City
and Metro. Attached is a draft Interlocal Agreement prepared by Metro and the City, which outlines the
acceptance of the funds and responsibilities of both parties. This project is scheduled for construction in
the summer of 1996.
Cnmmmp.p. Rp.cnmmp.ndatinn. LandlUse Transportation Committee to recommend approval of the
following items and forward to the April 2, 1996 City Council meeting for approval as a part of the
consent agenda:
1) Accept the CPSPTA grant funds.
2) Authorize City Manager to execute the Interlocal Agreement with Metro for the bus zone sidewalk
improvements .
Authorize the local match of $22,000, the funds will be taken from unappropriated streets capital
funds remaining in the 16th Ave. South Street Improvement Project constructed by King County in
1993.
3)
APPROVAL OF COMMITIEE REPORT:
Committee Chair: Phil Watkins
Committee Member: Mary Gates
- "'- n_, ,--- .------
-,-,---_..'--"--
Committee Member: Ron Gintz.
,__m ,..-- ---
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O:\CLBRK\CMTE2.REC 3/12/96
K:\STREETS\METRO.MEM
cc: Project File, Day File
FROM I METRO SERV I œ œ'v'EL...OF
TO
2Ø6661412'9
1':396,Ø3-13
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draft 3/13196
IN'l'EIU.ocAL AGREF.MENrl' BE'lWEEN KING (~()UNTY
DRPARTM~NT OF TRANSPORTATION, TRANSIT DIVISION
AND
TilE Cln' 0)1 FEDERAL WAY
FOR
DESIGN AND CONSTRUCTION OF
BUS WNE ACCESSmILITY IMPROVEMENTS
THIS AGREEMENT is made and entered into this - - day of - . -'
199-, by EUW \)Qtweeo t~ King County Doparlmc::nt Transponatlon, Transit Division, hereinafter
called IIMetro," find the City of Fcderal Way, hereinafter called the "City," and collectively hereinafter
Q\lIoo the 'þanies,"
WJ JEREAS. Metro operates wheelchair accessible bu$cS in its provision of public
tran~portalion services in King County; and
WHEREAS, not all bus zones in King County are accessible fbr persons who use wheelchairt;;
and
WHERliAS) Metro ha!l entered into Agreement 4S-540(00])-1 with the Washí~rton State
Tran~ortat1on Improvement Board for the purpose of receiving grant fimds to be used. in part for the
constmctlon of bus 7.0ne accessibility improvements in the Citys right-of-way; and
'VHEllliAS. the City has agreed to contribute: tow8Td the local match of this grant for the
p1.11"pOSe ofthc design IUld oonstf1lclion ofl\cccssibility improvements at such zones as shall be mutually
ngrcoo upon betwc;'eJ1 Metro and the City; and
NOW, THEREFORE, in consideration of the n1utùa1 covßnaTlts contained herein, the
sulIicìency ofwhich is hereby acknow]edged, the parties hereto agree a$ follows:
1, Sitÿ Selection. Representatives from Metro and the City shall meet to review current
bus zones clOd identify those zones which need accessíbility improvements. Such improvements may
include, but are not limited to bus landing padB, ~idvwalks/pathwaY::l) curb ramps, milings and
supporting &ttuctures such as retaining walls. The parties shaH mutually agree in writing upon a list of
s.jtes and improvements to be dcsigned and constructed, along with 811 itemized e£-1nnate of COS\S fOT
each zonc improvement, prJor to commencement of any design or construction work under thi5i
^grccmcnt. l1ie agreed upon improvements shall hereinafter be refèIToo to as the "zone
improvements." At a minimum, both parties will select sites con~idcring the following criteria:
acœssibmty needs, rjden¡hip) customer rcqllCSts for improvcments level of service, costs, and
-1-
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relatioß!\hip to other l'elcwant locations such as senior centcrs, wroup hÖMCS, otc, In additio!\, feedback
may be reœived tTom Metro and City staff. The final Asrced upon liet of 5itcs and ímprovements wiD be
approved by the Metro Supervisor ofTrallsit Facilities and the appropriate City contact.
2. DcBÍgu of Jmprovcß)ents. Metro shaH pClfonn all nece¡sruy administrative, d~sigl'l7
engi nccling, and estimating work relnted to the zone improvement 8. The city shall review and approve
all construction drawings before construction work bcsins.
3. Constnlction Work. Metro shall pcñonn, or subcontract for the pcrfoJ1l'anc;e of, aU
construction work necessary to instal] the zone impmVCJ11onts, The City shall review any Requests for
PropoRals/Qualificatìons or other documents prepared by Metro for the: pUipOse of procuring a
subcontract priur to the publication or release of such procurement documents,
4, Contract Administratioll. Metro shall be responsible I(.>f the admini~tration of any
subcontracts it enters into for the perfbnnance of it!: rcgponsibilities under this Ab'ree111Cnl. Metro shall
award and administer any such subcontracts in Hccordt\l1CC with applicable King County code
provís:ions. Prior to final acceptnnc.ç of a contractor's work by Metro, Metro and the City shall
partidpatc jointly ill II. final inspection ofthc contractor's work,
5. pc:.nllits. Approval!, And Community Relations. The City I!grccs to i:S:!iue t1mVQr obtain
all permits, licenses, easements, and approvals nøcessary to pclform the construction wo'~ pay all fees
or costs associated therewith, keep records of all information relevant to said approvals. and provide
Metro with a wpy of same. The City shall be responsible for conducting 11.11 necessary community
relations activíticg related to the com~tructÎOI1 work
6. Schedul~. Work under thie A8r~ment shall be (;(lmpleted and linnl acceptance issued
per Section 7 no Jatol'dum June 30, 1997.
7. Final A..Q(:~ptElt1~. Upon notification by Mctro of completion of the work of this
Agreement, the City shaJl inspect the 7DOO improven1cnts and approve the work that ha~ been
satisfactorily completed. Ift1¡e City tinds any work which does not meet the tenus of this AgrocmMt
or åny specifioation~ or tcrm:s eslt¡bli5hcd thereunder, Üle City wHl prepare a Jist of such items and
submit it to Metro.
8. Ownersbjp a.l1d,Maintcnan~. Unless ot1¡erwise agreed to ¡n writit1g by the parties, all
zone improvements sha1l become the property of the City upon their compleLlon and final acceptance.
TIJe City shall be responsihle: and liable th~reafter for ongoing maintenance, repair, and replacanent of
the LOne improvements.
9. Lt:tcaLMa.tch, Tho City agrcos to contribute the Jooal match required by the
Wa~hiftBton Stato Trl1n¡;portatìoll Improvement Bonrd of eleven percent (1 J%) ofthc total project
-2-
FROH : rv1ETRO SER'J I CE DEVELOP
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1996,Ø3-13
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costs, not to eKocc:d twenty-two thousand and 001100 dollars ($22,000). Upon invoice by Metro,
4t ðpproVa! of the construction designs and at final acceptance, the City agtees to submit cash
payment of cleven percent (11 %) of project expenses less the City' B in-kind contribution for the
review of dcsisns and inspection of improvements. Total in-kind contributions made by the City
arc not to exceed two thousand and 00/100 dollars ($2,000), Expenditures under this Agreement
shall not e~cced the; amounts set forth in the Budget whìch is attached and made a part of Exhibit
A.
1O, l&saJ Relations. Jt is understood and agreed that this Agreement is solely for the
beneflt of the parties hereto lInd gives no right to any other party. No joint venture or partner$hìp jg
formed as It result of this Agreement. No employees or agents of one party or any of its contractors Of
subcontraCiors shall be deemed, or represent thcl11selve!!i to be, empJoyoos of the othcr party.
TIle City shall comply, and shall ensure that its contractors comply, with (a) all terms of
Agreement 4 S~540(OO 1}- 1 between Metro and the Washington State Transportation Improvement
Board which are incorporated herein by this reference; and (b) all federaJ, stale and lOCAl laws,
regulations, and ordinances applicabJe to the work and services to be performed under this Ab'J'eemcm,
Washington Jaw shall govern the respective liability between the parties to this
Agre~ment for any los5 due to property damage or personal liability arising out of the acHvjties
conducted pursuant to thÎs Agreement. This Agreement shall be interpreted in accordanoe with the
laws ofthe Stale of Washington in effect on the date of execution of thi.'i Agrec'ment. The Superior
Court of King Count, Washington, shall have exclusive jurisdiction and venue over any legal action
ari8ing under thif: AW~l11ont.
The provisions ofthis section shalt survive any termination of this ^!:\recmeut.
11 , Rerords and Audit During the progress of the J)roject and fur u period not less than
three (3) yc.ar~ ñ.OO1 the date of compktion, records and accounts pertaining to the I'roject and
aooounting therefor iÌrt: to be kept available by the City for inspection and audit by represcntativeE: of
Metro. Copies of the records shall be furnished to Metro upon request and shall be mtÙntainoo in
acc{)rdance with R work order accounting proceduro prescribod by the Division of MunIcipal
Corporations of the State Auditor's Office.
12. puration ar&.IroDina.tion. This Agreement. shall take effect upon its signill8 by both
panics, Either party may tennin8te this Agreement in the event the other fails to perform its
oblígations us described in this Agreement, and such tàìl\1re hAS not been correctc.d to the reasonable
sutisfaction of the other in a timely mannor aftm' notioo ofbrcacb bas been provided to such other patty.
MeT-fo may terminate this Agreement without recourse by the City where þßrfoIm8J1O(;;
is rendcrod impossible or impractical for reasons beyond (¡uch party's I'easonftble control, in¡;uding but
.3-
FROM: METRO SERIJ I CE ŒI."JELOP
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1996,03-13
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not JiJnited toJ terminI1tion of the grant furub: supporting this Project. l1'. the event Metro terminates
this Agreement. it shall reimburse the City'sloOAf match contribution, minus It pm-rata payment for
work performed prior to the date notice of termination is provided.
Notice of termination of this Agreement ghaJl be given by tho party tcmùI1iIting tillS
Agreement to the other pm1y not Jess than fourteen (14) days prior to the effective date of termination.
Provided, however) either party may a1~ terJ11.inatc this Agreement for convooienoe and without cause'
by pwyidìns tho other pftrtywith at. least sixty (60) days' written notice of such termination.
Failure to require full and timely performance of EUiy provi'¡on ai m1Y lime shaD not
waive or reduce the right to insiJ:t upon complete and timely perfUrmancc of such provision thereafter.
t ).
project are:
h!cntificaûon of Contacts 8t City and Metro. The following. agency contacts for this
Mctr.o :
King County Depanrnent of Transportation
821 Second Ave, MS 64
Seattle, WA 98]04-1598
^ttn.: Paul Roybal (206) 684-] 520
~y;
CityofFcderal Way
33530 First Way South
Jìederal Way) WA 98003
Attn,; Pearl KronsU\cI. J',E., Public Works (206) 66 J -4134
14, Entire Agr~mmt. This document conta.În:¡ aU tcnns, conditions, and provisions
agreed upon by the partie!ò hereto, and shall not be modified except by written amendment signed by
both pal1ies, Such a.mendn1Cnts may be made to this Agreement within the previously approved
blldgt.t or othel' appliCiIDlc authority foJ' and on behalf of the City by its City Mangerj and for and on
behalf of Metro by the Supervisor of Transit Facilities.
1 S. ~yerability. Jf any provisions of this Agreement are held invalid by a court of
competent jurisdiction) the remainder of this Agreement shalll1ot be affected thereby if such remainder
would then rontinuc to servetl1c purposes and objectives originally contemplated.
..4-
FROM; t"ETRO SERV I CE DEVELOP
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IN W1TNESS WlmlŒOF, tho partics hereto have cxecut.ed this Agreement this --
dAyof___.199~.
CITY OF FEDERAL WAY
By;
'.-
Kenl\cth E Nybe¡'g, City Manager
Attest:
N. Christine Green, c.M.C., City Clerk
Approved as to Form:
-'.
'.~-"..
Londi K. Lindell, City Attomcy
K1NG COUNTY DEPARTMENT OF TfV\NSPORTATlON
By;
H&~
_.
.s~
FROt1 : METRO -;'1:- ,:;:V I ~ DEVELOP
TO
212166614129
1996,1213-13
1Ø:3~ ~ P.Ø7/Ø7
$ 22,000
$ 44,000
$ 134,000
$ 200~ 000
EXHlBIT A
PROJECT nUDGET
City Funds
Metro Fund!:
. Washington State Transportation Jm»fovement Board (CPSP'fA) Grant l'unds
Maximum Total Expenditures
-6~
Item
CITY OF FEDERAL WAY
CITY COUNCIL LAND USE/TRANSPORTATION COMl\.ßTEE
Date: March 13, 1996 ~r
From: Ken Miller, Street Systems Manager
Subject: 1996 Asphalt Overlay Program
Background: City Staff has developed a recommended list of projects for the 1996 Asphalt Overlay
Program. The streets were selected based on the City's pavement management system and verified by
field reconnaissance. The following is a list of the recommended streets. The costs shown are estimated,
and will be refined once the design of the projects are completed.
Schedule A
Schedule B
Schedule C
Schedule D
Schedule E
Schedule F
Schedule G
TOTAL ESTIMATED COST
Emmett's Area
1st Avenue South
South 320th Street
10th A venue South
South 336th South
5th Avenue South
Campus Drive Southwest
$132,196
$60,935
$217,602
$82,144
$58,714
$136,032
$106,111
$793,734
The cost for each project includes the design, inspection, construction administration, and contingency.
Attached is a detailed list of all the streets and a project location map. The budget for the 1996 Asphalt
Overlay Program is $ 725,000, less $40,000 associated with the Streets Engineer Position. The above cost
of $793,754 is a preliminary figure and the contract will be awarded within budget. First Avenue South,
Schedule B, will be widened to a 3-4 lane section and rechannelized. This will provide a two way left turn
lane to enhance safety and operation of the roadway. Due to the complexity of this work, an additional
$20,000 will be required to complete the project. These funds will be transferred from the street operating
budget (small works) to the Asphalt Overlay account.
Once the list of projects for the overlay program is approved by Council, staff will finalize the design of
the projects. The anticipated date for advertising the program is in June 1996.
Commütee Recommendation- Committee to recommend approval and place the following items on the
April 2, 1996 City Council meeting consent agenda:
1)
2)
3)
Approve the list of streets for the 1996 Asphalt Overlay Program;
Authorize staff to bid the project, bids will be brought back to Committee and Council for
approval prior to award of contract.
Authorize staff to transfer $20,000 from the Streets operating budget to the Asphalt Overlay
account to complete the widening project on 1st Avenue South.
APPROVAL OF COMMITTEE REPORT:
Committee Chair: Pha Watkins
Committee Member: Mary Gates
---_..,-,-",... ,
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Committee Member: Ron Gintz
O:\CLERK\CMTB2.REC 3/12/96
K: \streets\960VL Y\960LCOMM.MEM
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1"6ASPHALTOVERLAYPROG~M
Schedule A - F..mmett'¡1 Arp.D
5th Ave SW - From Dash P.t. rd.. to SW 299th PI
5th Ave SW - From SW 298th St to Cull-de-sac S.
Cull-de-sac - From 5th Ave SW to Cull-de-sac W.
7th Ave SW - From SW 296th St to sw 297th St
SW 297th St - From 4th Ave SW to 7th Ave SW
Cull-de-sac - From SW 297th St to Cull-de-sac S.
Cull-de-sac - From SW 297th St to Cull-de-sac S.
SW 298th St. - 5th Ave SW to 8th Ave SW
SW 299th St - From 4th Ave SW to 8th Ave SW
SW 299th Pl- From 5th Ave SW to 8th Ave SW
Schedule R - 1 ¡1f A venue South
1st Ave S - From S 320th St to 1287' N.
Schedule C - South 32Oth Street
S 320th St - From Pacific Hwy S to 1-5 SB Ramps (South outside lane only).
23rd Ave S. - From S. 316th St. to S. 317th St.
Schedule D - 10th Avenue Southwest
10th Ave SW - From SW 334th St to 6th Ave SW
Schedule F.. - South 336th Street
S 336th St - From Pacific Hwy S to 1-5
Schedule F - 5th A venue South
5th Ave S. - From S. 32Oth St to 1st Ave S.
Schedule G - Campus Drive Southwp_~
Campus Dr SW - From 19th Avenue SW to 10th Ave SW
K:\STREETS\960VL Y\960VER.MEM
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SCHEDULE A
SCHEDULE F
. SCHEDULE E
f'
SCHEDULE D
SCHEDULE G
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