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LUTC PKT 01-22-1996City of Federal Way City Council Land Use/Transportation Committee January 22, 1996 City Hall. 5:30 pm Council Chambers AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. PUBLIC COMMENT 4. BUSINESS ITEMS A) RTA Presentation Info 25 min B) Geoffre Baille of Berger/ABAM to Info 20 min Discuss SR509/Airport South Access Road C) King County/Metro CTR Agreement Action 10 min D) SR99/WSDOT Project Action 10 min E) Status report on Signs and Sign Code Action 15 min F) Annexation Policies Action 10 min G) Refresher on Workload and Priorities Action 15 min H) Charging School Impact Fees on ADU's Action 15 min 5. OTHER ITEMS 6. FUTURE MEETINGS/AGENDAS FWSD/Metro Transit presentation 7. ADJOURN Committee Members: City Staff.- Phil Watkins, Chair Greg Moore, CDS Director Ron Gintz Sandy Lyle, Admininstrative Assistant Mary Gates 661-4116 Decembcr 4, 1995 5: UGpm City of Federal Way City Council Land Use/Transportation Committee SUMMARY City Hall Council Chambers In attendance: Committee members Skip Priest (chair), Ron Gintz, Deputy Mayor Phil Watkins; Hope Elder, Community Development Services Director Greg Moore; Public Works Director Cary Roe; City Attorney Londi Lindell; Principal Planners Greg McCormick and Greg Fewins; Surface Water Manager Jeff Pratt; Policy and Projects Specialist Larry Springer; Senior Planners Mike Thomas, Stephen Clifton and Margaret Clark; Traffic Engineer Saeid Daniari; Administrative Assistant Sandy Lyle. 1. CALL TO ORDER The meeting was called to order at 6:08pm. 2. APPROVAL OF MINUTES The minutes of the meetings of October 9, 10, 11, and 16, 1995, were approved as submitted. 3. PUBLIC COMMENT There was no public comment on any subject other than those on the agenda. 4. BUSINESS ITEMS a. Speed Limit Revision - Some areas of the City have speed limits which are inconsistent with other similar areas. Ordinance establishes speed limits at twenty-five miles per hour; speed limits over twenty-five miles per hour are identified by code. Committee members m/s/c this discussion to full City Council at the December 19, 1995, meeting for further discussion. 330th Street connects First Way and Campus Drive and South 340th Street is an extension of Campus Drive. It is in this stretch of roadway where speeds are inconsistent with code. The committee m/s/c to make the speed limit on this stretch of roadway uniform at thirty-five miles per hour. b. Policy/Procedure for Public Requests & Access to GIS Data - Requests for information such as that produced by the Geographic Information System are currently listed as two types: 1) public records and 2) custom products. No request is granted without first submitting a written request to the City Clerk's Office which issues a response to the requestor containing either the requested information or a defined timeline regarding when the information can be provided. All requests for information must be accompanied by a copy of the City's Indemnification/Disclaimer of Warranty form to be provided to all requestors at time of submittal. Costs for public information are based upon consumables used. Costs for custom requests additionally include the cost of staff time and computer usage. Following discussion the Committee voted to accept the above policy as recommended by staff. C. Revision of City/WSDOT Agreement on SR 161 - After Council approved the original agreement between the City of Federal Way and WSDOT on SR 161 it was sent back to WSDOT for signatures. The State Attorney General's office and the District Engineer rewrote the contract language in a form suitable to both. The revised contract language has been reviewed and approved by the City Attorney's office. None of the original points of the contract was changed by the language revision. The Committee m/s/c to accept the agreement as amended with final language to include a cap in the amount of $124,000 the City will pay for undergrounding utilities along SR 161. WSDOT will pay the City $717,000 for relocating the regional detention and water quality facilities to the South 356th Street project. This item moved to full Council for approval on December 19, 1995. d. Status Report on South 356th Street Regional Storage Facility - Due to avoiding the area of contamination of an old gas station, now a tire warehouse, located at the corner of South 356th and Pacific Highway South, Welter's Pond will become the 356th Street Regional Storage Facility. It meets the definition of a wetland and as such needs Process III approval. A foot of sediment contaminated by urban runoff will be dredged from Welter's Pond. It will be stabilized by a process called "soft engineering." Erosion will be minimized by softening slopes and planting vegetation. The Committee m/s/c to authorize staff to proceed with the design and return to the Committee at the 85 % design completion stage for further reports and authorizations. Mr. Priest praised staff for continuing efforts and hard work at Surface Water Management and to make it seem like the latest storms were simply no problem at all! e. Puget Sound Regional Council/Highway #509 Project Funding - Discussion of this item was deferred to the full Council at the December 5, 1995, meeting. f. ESHB 1724 - Staff presented an overview of ESHB 1724 and how its enactment in March 1996 will impact the City of Federal Way. The intent of the bill is to expedite the review and permit process. Discussion included how best to reduce the time it takes for issuing permits without removing some of the valuable review steps. OTHER ITEMS The Committee raised concerns about Sign Code Compliance. Some businesses comply immediately while others ignore the regulations. The committee asked that staff return in January with a report on Sign Code Enforcement. FUTURE MEETINGS/AGENDAS 7. ADJOURN The meeting was adjourned at 8:OOpm. I: \L U -TRANS MEC4LUPC.SUM CITY OF FEDERAL WAY MEMORANDUM DATE: January 16, 1996 TO: Phil Watkins, Chair Land Use / Transportation Committee FROM: si- ��-ri, City Traffic Engineer SUBJECT.- King County and Metro CTR Contract Background: The Washington State Legislature enacted the Commute Trip Reduction (CTR) act in 1991. This act requires local governments, in those counties experiencing the greatest automobile related air pollution and traffic congestion, to develop and implement plans to reduce vehicle miles traveled (VMT) per employee and single vehicle commute trips. Any City having within its jurisdiction one or more major employers (public or private that employs one hundred (100) or more full time employees) is required to develop and implement a commute trip reduction plan. The City of Federal Way currently has thirteen (13) eligible employers. The purpose of the agreement with Metro is to assign certain tasks to be undertaken by Metro on behalf of the City to implement the CTR act. I. Work Activities Required Under Local Ordinances A. Administer or goal measurement survey. B. 1996 Program Development. C. 1996 Program Review. D. Notification Activities. E. Record Maintenance. II. Work Activities Not Required Under Local Ordinance A. Coordination of networking groups. B. Coordinate involvement of Metro products to assist employers with achieving CTR goals. C. Provide training to ETC's and conduct ETC orientation. D. Assist employers with rideshare promotions and planning transportation events. E. Respond to employer requests and troubleshoot site problems. The Program is totally funded by grants, and the amounts would vary based upon the number of employers within the City. The City of Federal Way will receive a total of $26,895 in 1996, of which an estimated $22,895 will be contracted with Metro. The CTR Program also requires an agreement with King County. The purpose of the agreement is: 1. To allocate to the City its proportionate share of the State technical assistance funding for implementing a commute trip reduction plan, and; 2. To continue a cooperative approach between the City and the County in order to address intedurisdictional issues and to meet the statutory requirements for coordination and consistency among the jurisdictions respective commute trip reduction plans. Recommendation: The Committee to forward the CTR contract with King County and Metro to full City Council with recommendation for approval. KALUTOCCR.MEM CITY OF FEDERAL WAY MEMORANDUM DATE: January 16, 1996 TO: Phil Watkins, Chair Land Use / Transportation Committee FROM: Saeid D�n,ty Traffic Engineer SUBJECT. • SR 99 South Re -Development Project Early in 1995, the City's of Des Moines, Federal Way, Kent, SeaTac, and Tukwila along with King County/Metro and WSDOT submitted a joint application (multi jurisdiction) "cluster" project for PSRC'S ISTEA funding. This project is a multi -agency re -development of Pacific Highway South from South 356th Street in Federal Way north to South 116th Street/SR 599 in Tukwila. The intent of the projects is to re -develop SR 99/Pacific Highway South/International Boulevard to a balanced, multimodal transportation facility linking urban centers, business centers, and key communities. Elements to be included in the re -development include additional lanes where necessary for turning movements, transit queue bypass or HOV. Transportation System Management facilities utilizing AVI technologies, signal coordination and transit priority, bus pullouts, pedestrian improvements with sidewalks, curbs and gutters and crossings, and other improvements, including improved illumination and underground wiring in some locations. The total funds for the design study report and EIS is $800,000, of which $692,000 is STP Regional Funds and $104,000 is a required local match. WSDOT, the lead agency, will fund 50% ($54,000) of the required local match, and the other 50% is required by the involved jurisdiction ($9,000 each). The project falls in the following jurisdiction: 1. Federal Way MP 7.63 to MP 12.15 = 4.52 miles 2. King County MP 17.15 to MP 14.15 = 2 miles 3. Kent MP 14.15 to MP 15.49 = 1.34 miles 4. Des Moines MP 15.49 to MP 16.51 = 1.02 miles 5. Sea Tac MP 16.51 to MP 20.66 = 4.15 miles 6. Tukwila MP 20.66 to MP 22.94 = 2.28 miles Total Length 15.31 miles Recommendation: The Committee to approve the required funding match of $9,000 and forward to full City Council for appropriation of Funds and approval of project. KALUTOSR99MEM CITY OF FEDERAL WAY MEMORANDUM DATE: January 16, 1996 TO: Phil Watkins, Chair Land Use / Transportation Committee C� FROM: Saeid ari, City Traffic Engineer SUBJECT.- Proposed Commute Trip Reduction (CTR) Incentive Program Affected employers are required to develop and implement a program designed to reduce drive alone commuting to their worksites by encouraging their affected employers to carpool, vanpool, take the bus, ride a bicycle, walk, or telecommute instead of driving alone to work. The goals are to reduce vehicle miles traveled (VMT) per employee trips by: 15 % by 1995, 25% by 1997, and 35% by 1999. 1995 CTR Survey Results: Federal Way employees current drive alone rate is 87.6% which falls short of its 1995 goal of 72.5%. The City of Federal Way will be required to take additional actions to reduce their employees drive alone commuting. Following are suggested actions and potential cost to Federal Way to implement an incentive program. Some of the following can be funded in part by Metro grant and Federal Way's State CTR funds as part of the CTR incentives proposed for joint funding: Recommended Program Addition Estimated First Year Cost (with Metro grant contribution) Estimated Second Year Cost (Grant not available) Guaranteed Ride Home $0 $250* Emergency ride for users of all alternative Metro Grant funds 100% (125 empl. x $2.00=$250) modes. Provides security for commuters. Effective in shifting SOV's to HOV's when combined with other incentives. Contract with Metro's Home Free Guarantee program at $2.00 per person per year for all city employees. Limit 8 rides/person/year, and 60 miles per ride. Recommended Program Addition Estimated First Year Cost Estimated Second Year (with Metro grant Cost (Grant not available) contribution) Bus. DART, Vanpool. Ferry Subsidy $1,485** $1,980** Voucher to supplement fares. Provides one (11 empl. x $15 x (11 empl. x $15 x 12 mechanism to subsidize multiple transit systems. 9mos=$1,485) =$1980) Purchase "Commuter Bonus" vouchers at a Metro grant pays for 3 recommended $15 per month per year user to months supplement fares. Estimated use is 8.5 % of employees or 11 employees (125 x 8.5% = 11) Increased visibility for current program elements Minimal Minimal Increase visibility of current program elements including internal ridematch, preferential parking, bicycle facilities, compressed work weeks and telecommuting. TOTAL $1,485 $2,230 *Second year estimate is a flat reate based on usage during the first year. Local experience indicates that 90 % of employers who participate in the program maintain their initial year program rate. **Note, cost estimates are high; based ont he usage for transit necessary to help meet 1997 CTR goals. Recommendation: The Committee to consider the proposed incentive programs described and forward to full City Council for approval. K:U.UMCPRINCEN.MEM CITY OF FEDERAL WAY MEMORANDUM DATE: January 16, 1996 TO: Phil Watkins, Chair Land Use/Transportation Committee FROM: Saeid Dani�i�y Traffic Engineer SUBJECT.- SR 509 / South Access Study Mr. Geoff Baillie with Berger/ABAM Engineers, Inc. is the Project Manager for the SR 509/South Access Road Project. As Project Manager, Mr. Baillie reports to the Project Steering Committee, made up of staff representatives of the participating agencies. Funding members of the Steering Committee include the cities of SeaTac, Des Moines, WSDOT, the Port of Seattle, and King County / Metro. Other participating agencies include the City of Federal Way, The City of Burien, and the City of Kent. The project proposes to extend the existing SR 509 freeway, which currently ends in Burien, to one of three possible connections with I-5, and to construct a new south access roadway to Sea Tac International Airport. Mr. Baillie will be presenting a report to Land Use Committee on the status of the DEIS. KAI,UTOSR509.MEM CITY OF FEDERAL WAY MEMORANDUM DATE: January 16, 1996 TO: Land Use and Transportation Committee FROM: Kathy McClung, Assistant Director Community Development Services �,�, Betty Cruz, de Compliance Officer Q SUBJECT: Sign Code Compliance Attached is a report on the sign enforcement program. The staff is seeking direction from the Committee either in concurrance with the work program as proposed or with a Council alternative or adjustment. DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES STAFF REPORT STATUS REPORT ON SIGN ENFORCEMENT PROGRAM BACKGROUND On July 14, 1995, registered businesses were informed that the new sign code became effective on June 12, 1995 and the City would actively pursue enforcement starting in August. An inventory of all existing signs within the City began June 15, 1995. Four crew members inventoried and registered 2657 signs by September 15, 1995. (Figure 1) The crew counted 1,060 mounted signs. Analysis approximately 870 signs qualify for a variance. photos and hard copies if the remaining 1,715 SIGN ENFORCEMENT freestanding signs and 1,597 building of the database projects that are non -conforming. Of those, 54 may A detailed analysis of the database, of the log sheets is required to determine signs are in conformance. In August, Betty Cruz was hired as a code compliance officer and began the sign enforcement program. Removing signs in public right of way was given the highest priority because they potentially can cause hazards to pedestrians and traffic safety and city staff can remove them immediately. Portable signs on private property were the second priority. In the case of portable signs, the business owner must be notified through an " Order to Correct Violation" (OCV). Through this order the owner is given a deadline to remove the sign. If the sign is not removed by the deadline a citation can be issued. Approximately 400 portable signs were picked up from public right-of-way as part of routine sign sweeps. About half of these were political signs. Additional staff were assigned to this project during the election season and one sweep was conducted on a Saturday. Since August, 103 Order to Correct Violations were issued to Federal Way businesses. As a result of the orders to correct, 12 civil citations were issued. Routes were chosen randomly along the Pacific Highway South corridor, beginning between South 320th Street and South 312th Street. All businesses along the entire corridor of Pacific Highway South have now been served with orders to remove portable signs, such as readerboards and A -frame type signs. (Figure 2) The next phase of enforcement will continue along a major arterial. Order to Correct Violations will be issued to businesses along one side of the road, to the end of one city block, returning on the opposite side of the road and starting over again. These procedures are most effective for time management and for the safety of the person issuing the orders. A progressive, orderly, enforcement within a certain area also reduces negative reaction from business owners since the whole area is being enforced at the same time. Banners, real estate signs, off-site signs etc. will be addressed as part of the next phase of sign enforcement. ENFORCEMENT PROCEDURES Order to correct violations (OCV)-Prior to the issuance of an Order Correct Violation, a form is filled out with detailed information regarding the business. When issuing an OCV, an explanation of the violation is presented to a manager, supervisor or owner. Each OCV served takes approximately 15-20 minutes. On some occasions this process takes much longer, for example during potentially violent situations, 911 is called. The order is not issued until a police officer arrives to conduct a civil stand-by. Each OCV requires a file which identifies the name of the business, correction number and address. A Declaration of Service is filled out and added to the file. The violation is reinspected one week from the date that the OCV was issued. If the business complies with the order, a Declaration of Compliance is mailed and the case is closed. If the business has not complied by the due date, the 1st Civil Citation is served, unless the applicant has filed for an extension. Citations- Civil Citations are sent via certified mail. A copy is given to the City Clerk for payments and collections. A reinspection is scheduled one week from the date that the business receives the citation. If the business has paid the fine and complied with the order, a Declaration of Compliance is mailed and the case is closed. If the business has not complied, the 2nd Civil Citation is issued and the process is continued until the business has complied with the order. No appeals have been filed to date. EFFECTS OF THE NEW SIGN CODE As a result of the enforcement procedures, we have had a high volume of calls and drop -ins from the public requesting detailed explanations regarding the new sign code and information regarding options on signage. Betty Cruz receives approximately 6-15 calls per day regarding signs and meet with approximately 3-6 people per week at the front counter. Total fees collected in 1995 were $333.33 for Civil Citations and $120.00 for signs located in the public right-of-way. Since the beginning of the year, $133.00 was collected for civil citations and $5.00 for one sign in the public right-of-way ($591.33 grand total collected to date). PUBLIC REACTION Public reaction during the sign inventory was generally positive. There were very few people who refused to permit the crew to complete the inventory and only one or two upset citizens who called city hall. The sign enforcement program has generated more emotional and potentially violent responses and has resulted in the police being called in a small number of cases. Generally, the business community has complied with the requirements. Around 10% of the businesses that have been issued the orders to correct have not complied and have resulted in a citation being issued. All of these except two, have complied with the first citation. This percentage is the expected rate of compliance. It has been surprising, however at the high number of citations that have to be turned over to collections because the recipient has not paid within the required 14 days. 1996 WORK PROGRAM This year the plan is to complete enforcement of the portable signs over the entire city both on public and private property and to start the notification of businesses about the status of their signs. This will be a labor intensive project and will certainly result in a high number of calls and contacts from businesses receiving the notifications. In order to free up as much time as possible for Betty to work on this project, other staff have recently been trained to answer general questions on signs and are in the process of learning how to review sign permit applications. In addition, staff are working on a one page summary sheet that can be included with business registration applications and Chamber of Commerce packets that will explain basic regulations and who to contact to get more information. 0) C L O 00 0 U c 0 �. -a c E L a) a) n LO a) 0 a) U C (li E L 0 4� 0 U C cz E L 0 r 11 01 MWAMM,T, WAN a CITY OF FEDERAL WAY MEMORANDUM DATE: January 16, 1996 TO: i Lana Use and Transportation Committee FROM:4VLCommunity arry Springer Development Services SUBJECT: \,J Annexation Policies At the July 27th, 1995 Finance and Economic Development Committee (FEDC) Meeting, the members asked that the following issues be reviewed and a recommendation made to the Land Use and Transportation Committee (LUTC) for how they should be resolved. ISSUE STATEMENT The issues evolved out of a request for a budget adjustment to allow the GIS Division to spend $55,000 to add the planimetric data layers to the GIS data base for the Weyerhaeuser and the proposed Enchanted Village annexation areas. The proposal was to use a portion of the 1995 county road tax money from the Weyerhaeuser Annexation to pay for creating the data layers. At the time of the Weyerhaeuser Annexation, the GIS Division proposed, as a matter of policy, that part of the one time county road tax money derived from annexations be used to update the GIS data base for newly annexed areas. The FEDC didn't say no to the budget request, but they did say they wanted more information before committing to the $55,000 or to the policy for use of a portion of county road tax money. First, the FEDC wanted more assurance that the Council knows what the City is getting into fiscally when they agree to an annexation proposal. The FEDC wants to be sure that the cost revenue analysis which is done as part of the annexation is complete, is based on solid assumptions and that there are no hidden liabilities associated with the annexation. Second, before it makes decisions about how to spend one time county road tax money, the Council should know what the competing needs or liabilities are in the proposed annexation area. The FEDC acknowledges that having the GIS data base up to date is important, but believes the Council should know that there isn't a higher priority need (like a missing storm water facility or road improvement) before they commit the one time money to GIS. STAFF RECOMMENDATION To ensure that Council has access to an acceptable cost revenue analysis, staff proposes the attached analysis of on-going maintenance and operations costs as an example of the type of evaluation we would do in conjunction with a proposed annexation. Staff is asking for advice and comment on the format, level of detail and general usefulness of this model. We recognize that the specific information in this model is almost a year old and needs to be updated and revised. However, if it provides the council with sufficient information for decision making, then we would propose using the model in evaluating annexations. This particular model was prepared in house using available data. If the council needs more detail or better information, we may have to ask for additional resources to up grade the analysis. In addition to the on-going cost and revenue analysis, staff is also proposing an in house evaluation of capital facilities needs including streets, sidewalks, parks and police facilities. As an example of the type of capital facilities analysis staff being proposed, staff has attached field notes from a "windshield" survey of the streets and sidewalks in the Enchanted Park Annexation Area. This analysis took about 8 hours to prepare and provides a general evaluation of the physical condition of the transportation facilities in the area. It provides a cursory evaluation of existing traffic volumes on local streets and intersections where information is available from other sources, but it is incomplete. For example, this analysis does not look at projected growth to see how soon these facilities will be at capacity nor does it provide cost estimates of what it might cost to bring these facilities up to minimum standard. To complete a more detail analysis of the transportation system would typically require resources that exceed what is available in house at this time. For the Enchanted Park Annexation, staff is preparing an evaluation of the surface water facilities, existing parks facilities and police capital costs that is similar in level of detail to the attached street evaluation. The one time cost to add planimetric data to the GIS system for the Enchanted Park Area was previously provided to the Council as outlined in the second paragraph of this memorandum. We look forward to discussing Council's expectations with regard to the fiscal impact analysis associated with annexations. 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W p uOu o~ 6 j tl U 5 C W~ y s N s U i w W~ N < tl U L' E W f U U C W~ O d L W~ O y u Y W~ -!r3fib;cA Esc€p� - ib; � � iE�e ` o' a 0c QYy�� scy Sc$SC$ V (p C7 J Z U 7 U U 41 LL 7 li N 1A L' = �! L N > �Co J H O: Q E J F N EXISTING CONDITION REPORT - Streets and Sidewalks On August 10th, 1995, Ken Miller completed a field survey of the street system in the Enchanted Parks Annexation Area. There are two major parts to the system: Milton Road from S. 376th Street to the intersection at Hwy 161 and the internal street system of the Brittany Lane/Regency Woods subdivision. The proposed annexation does not include any of the State Route 161 (Enchanted Parkway) right of way. However, some observations about SR 161 are included in this report for informational purposes only. Milton Road Milton Road is a designated Principal Collector in the city's transportation plan. As such, it should be at least a two lane facility with curb, gutter, sidewalk, planter strip and street lighting on both sides. Depending on the nature of the traffic flows, a principal collector would probably need a center turn lane. Currently, Milton Road is a two lane street with narrow unpaved shoulders and open ditch storm drainage. In addition, there is a tight radius curve with very narrow shoulders just south of the intersection at S. 369th St. that is posted for 20 miles per hour speed limit. The pavement and striping for the full length of Milton Road is in generally good condition (75 -80 on the pavement rating system) and appears to have been resurfaced in the past 2 - 5 years. Traffic volume along Milton Road is light (1,000 to 1,400 ADT) for a principal arterial but includes approximately 150 truck trips per day. The truck are heavily loaded, tandum gravel trucks from Lloyd's Sand and Gravel'Pit. One impact of the high volume of heavy truck traffic is that the roads will undoubtedly need to be resurfaced on a more frequent basis. In addition, the city may need to consider an amendment to the Federal Way City Code (section 15-183) designating Milton Road as a truck route to accommodate Lloyd's operation. At present, Milton Road is not a city designated truck route which means that after the date of annexation, no truck traffic would be permited on that facility unless it has an origin or destination within the city limits. The bulk of the trips out of Lloyd's Sand and Gravel Pit are not headed for in -city destinations. If the city proceeds to annex the Enchanted Parks area and wants to bring Milton Road up to standard for a principal arterial, it would require a significant capital expenditure. The road would need to be widened to at least a 56' facility and maybe as wide as 72' with a center turning lane. Realistically, the road is currently functioning well as it is but would certainly benefit from the addition of pedestrian facilities and street lights and from some spot widening in the vicinity of the tight radius curve south of S. 369th Street. In addition, the city will need to closely monitor the condition of the pavement and resurface it as often as necessary to preserve the structural integrity of the road base. Brittany Lane/Regency Woods The circulation system in these two subdivisions is in very good condition. The streets are wide with curb, gutter, sidewalk and planting strips on both sides. There are street lights along both sides of most of the streets. The pavement is in very good condition (95 - 100 on the pavement management scale). Traffic volumes on the major streets in the network range from an average of 1,000 to 1,600 trip per day which is very low for even a neighborhood collector. In summary, this street system is complete to city standards and in good condition. The only elements missing are some street lights and landscaping along S. 369th St and along 18th Ave S where development to date, has only been completed on one side of the street. State Route 161 SR -161 is a designated Principal Arterial and carries from 15,700 to 16,500 ADT in the vicinity of the proposed annexation. This is a moderate to high volume of traffic for a two lane facility with turn pockets at the intersections. The condition of the pavement is rated at about 65 t0 70 and will need resurfacing. The level of service at the intersections (Milton Rd/SR 161, S.368th/SR 161) is low and upgrades are necessary. Indications are that traffic signals are currently being installed the S. 368th St and SR 161 and should be operational before the end of the year. Finally, the WSDOT intends to widen SR 161 to five lanes in the near future. Phase I of this project, which is the section from South 348th to South 360th Streets including the bridge over Interstate I-5, will go to bid in 1996. Phase II to the south is unfunded at this time. MEMO TO: Land Use Committee From: Kathy McClung, Assistant Director Community Development Director Date: January 16, 1996 Re: 1996 Work Program Attached is both the updated work program adopted by the Council in November as well as a proposed work program that incorporates projects added since November and other projects affecting the planning divisions that have been indicated as high priorities. Since the initial work program was adopted, the Land use and Long Range Divisions have experienced some changes. First one FTE was eliminated for the benefit of the Public Works Department. Secondly the planners have been reorganized in order to better utilize staff resources. All planners will work on both long range and land use projects depending on availability , skills and interest. Greg Fewins continues to manage the Land Use projects and Greg McCormick manages the Long Range planning projects and code amendments. The attached work program is impacted to some degree by the number of development applications the department is processing at any given time since processing applications remain the departments highest priority. Not included in the proposed work program are work items to be completed by other divisions of the department. The Building Division continues to look at ways to streamline the permit process and are looking at code amendments that can potentially make things easier for our clients. Work Program Adopted 11/8/95 The following was adopted by the Land Use Committee in October 1995 and the full Council in November. 1. Comprehensive Plan (complete) 2. School Impact Fees (complete) 3. Commercial zones/zoning map (95% complete) Comment: The Planning Commission should complete this project in the first quarter of this year. This project also includes design guidelines. 4. Initiative 164 (not applicable) 5. House Bill 1724 Comment: State mandated regulatory reform measures will require changes to our Zoning Code, Subdivision Code, Shoreline Master Program, Environmental Regulations, and processing procedures. The law requires compliance by April 1, 1996. 6. Junk Vehicles (90% complete) Comment: This is a code amendment to add a definition in our code to assist with enforcement of junk vehicles in residential zones. 7. Subdivision Administrative Changes (90% complete) Comment: Needs ordinance and SEPA review. Does not need to go to Planning Commission. 8. Wetland variable Buffer/Stream Setbacks/miscellaneous (50% complete) 9. Review of non-conformance provisions, i.e. phased improvements 10. Annexation Policy Issues 11. Proposed Comprehensive Plan Follow-up Comment: There are a number of follow-up items that have been identified through the comprehensive plan effort. Following is a non -prioritized list. A. Subdivision Code (including opens space, zero lot line provisions, binding site plans and clustering provisions. B. Impact fees for transportation and parks as allowed under GMA. C. Shoreline Master Program update which include preparing our own program, the Weyerhauser concomitant agreement commitment to change the designation from conservancy to urban and related changes to House Bill 1724. D. PUD provisions in zoning code which includes flexibility to include creative developments which cannot occur under current provisions. E. Residential code amendments for urban design guidelines. F. Implement affordable housing policies. G. Subarea planning (348th, 99 corridor) H. Annual Comp Plan Update. I. Annual monitoring- land use, households, employment data base. Revised Work Program 1996 (Staff Recommendation) 1. Commercial zones/zoning map (95% complete) Comment: The Planning Commission should complete this project in the first quarter of this year. This project also includes design guidelines. 2. House Bill 1724 Comment: State mandated regulatory reform measures will require changes to our Zoning Code, Subdivision Code, Shoreline Master Program, Environmental Regulations, and processing procedures. The law requires compliance by April 1, 1996. 3. Airport Issues (Including CTED grant, Four Post Plan, ACC, Seatac Master Plan, PSRC, etc.) 4. Sign Enforcement and Notification Program Comment: This includes enforcement of signs within the public right of way, portable signs and other signs of a temporary nature and notification to businesses of all signs that must be eventually brought into conformance. 5. Junk Vehicles (90% complete) Comment: This is a code amendment to add a definition in our code to assist with enforcement of junk vehicles in residential zones. 6. Downtown Implementation Program - Comment: The City Manager has directed staff to work with the property owners within a small, defined area in the downtown to create an improvement plan to be implemented in 1997. The exact scope of this project has not been determined. 7. Subdivision Administrative Changes (90% complete) Comment: Needs ordinance and SEPA review. Does not need to go to Planning Commission. 8. Wetland variable Buffer/Stream Setbacks/miscellaneous (50% complete) 9. Review or non-conformance provisions, i.e. phased improvements 10. Annexation Policy Issues 11. Proposed Comprehensive Plan Follow-up Comment: There are a number of follow-up items that have been identified through the comprehensive plan effort. Following is a non -prioritized list. A. Subdivision Code (including opens space, zero lot line provisions, binding site plans and clustering provisions. B. Impact fees for transportation and parks as allowed under GMA. C. Shoreline Master Program update which include preparing our own program, the Weyerhauser concomitant agreement commitment to change the designation from conservancy to urban and related changes to House Bill 1724. D. PUD provisions in zoning code which includes flexibility to include creative developments which cannot occur under current provisions. E. Residential code amendments for urban design guidelines. F. Implement affordable housing policies. G. Subarea planning (348th, 99 corridor) H. Annual Comp Plan Update. I. Annual monitoring- land use, households, employment data base. CITY OF FEDERAL WAY MEMORANDUM DATE: January 16, 1996 TO: Land Use/Transportation Committee �Ph�il Watkins, Chair F'�ROM: IA Gregory D. Moore, AICP, Director of Community Development Services Margaret H. Clark, AICP, Senior Planner RE: School Impact Fees I. INTRODUCTION This memorandum is in response to the question, if a school impact fee should be charged when a nonconforming Accessory Dwelling Unit (ADU) applies for ADU compliance in order to legalize its status. The accompanying chart in Section IV outlines the pros and cons associated with this question and also includes pros and cons of whether new ADU's (new construction) should be charged the school impact fee. No recommendation has been made as to whether fees should be charged or not and depending on what the decisional outcome is, the School Impact Fee Ordinance may or may not have to be changed. This memorandum also includes administrative interpretations made relative to the implementation of the School Impact Fee Ordinance since its effective date of December 21, 1995, and also brings to your attention other areas of the ordinance which have not been addressed. The remainder of this memorandum is organized by Ordinance Background which lists key features of the School Impact Fee Ordinance, followed by a Status of Nonconforming AD U's and Pros and Cons of Charging AD U's a School Impact Fee, and last, Administrative Interpretations Completed and Forthcoming. H. ORDINANCE BACKGROUND 1. The School Impact Fee Ordinance, Ordinance No. 95-249, which authorized the City of Federal Way to collect school impact fees on behalf of the School District, was approved by the City Council on November 21, 1995, and became effective on December 21, 1995. Land Use/Transportation Committee School Impact Fees Page 2 2. School impact fees are due upon the issuance of a building permit. There is no vesting, so the fee must be paid regardless of whether the building permit was applied for prior to the effective date of the ordinance. 3. The fee is $1707 per single family dwelling. and $1423 per multi -family unit. 4. The city collects the fee on behalf of the school district and will remit the fees on a monthly basis to a school district account. 5. The city is not responsible for tracking school impact fees relative to it being spent in a timely manner, rather the district will track and report back to the city. M. STATUS OF NONCONFORMING ADU'S Background Based on research by the Code Enforcement Section, since incorporation, 12 complaints were received about possible illegal accessory dwelling units. Three of those complaints duplicated previously received complaints for a total of nine ADU complaints investigated. Five of the nine units have since either been removed, determined to be in compliance with county regulations (KCC 21.08.030), or brought into conformance with existing Federal Way regulations. The remaining four are still under investigation and/or awaiting the implementation of the new ADU regulations. King County did not have special permit requirements specific to ADU's. ADU's were allowed as an accessory use in a residential zone once they met certain criteria. Therefore, older ADU's, typically ten or more years old at the time of the complaint, were not researched for other permits if they otherwise met county zoning standards at the time they were created. This usually meant some other form of documentation was required e.g., record of property sale indicating the age of the unit, etc. Cases Resolved Of the five resolved cases, two did not meet the definition of a dwelling unit (no separate kitchen and/or bathroom) and no structural alteration had been made. Another was redone with a building permit as a family room. The fourth was built under KCC when the house itself was constructed. The fifth was so old (built at least 30 years ago) it could not be determined whether it was part of the original house. Land Use/Transportation Committee School Impact Fees Page 3 Unresolved Cases Three of the four unresolved complaints have been investigated to date. In each of the three cases, some permitting may be required. Two of the three may require building permits as each was a conversion of garage space into a dwelling unit. This is a change in the occupancy standard of the building. In addition, walls have been added and doorways installed which require permits. Electrical permits would be required to accommodate any new wiring and/or installation of higher voltage outlets for appliances. The third case might not require building permits because it involves using an existing downstairs living area as an ADU. Research on this case indicates a "wetbar" type kitchen may already exist. This area could become a separate dwelling unit without further alteration, thus not triggering building permit requirements. IV. PROS AND CONS OF CHARGING ADU'S A SCHOOL IMPACT FEE Reasons to Charge ADU's (New Construction) School Impact Fees Reasons to Exempt ADU's (New Construction) from School Impact Fees Reasons to Charge Nonconforming ADU's School Impact Fees When Requiring ADU Compliance Reasons to Exempt Nonconforming ADU's from School Impact Fees When Requiring ADU Compliance The construction of an Section 22-965 Accessory Dwelling The unit was not a Section 22-965 Accessory Dwelling ADU creates an additional Units, states that one of the reasons legal nonconforming Units, states that one of the reasons dwelling which could for allowing ADU's is to provide use when the for allowing ADU's is to provide potentially impact the affordable housing in compliance ordinance was affordable housing in compliance School System. There are with the Growth Management Act adopted. with the Growth Management Act no restrictions on who may and the Washington State Housing and the Washington State Housing reside in an ADU. FWCC, Policy Act. By adding a fee of $1423 Policy Act. By adding a fee of Section 22-613 allows up to to a building permit, this may not $1423 to a building permit, this two bedrooms within an meet the intent of this section. A may not meet the intent of this ADU, so there may be typical building permit for an section. A typical building permit enough bedrooms to allow attached ADU is $400 - $500 and for an attached ADU is $400 - $500 children within an ADU. $950 for a detached ADU. This and $950 for a detached ADU. This means that the development costs means that the development costs associated with ADU's will triple to associated with ADU's will triple to quadruple for attached ADU's and quadruple for attached ADU's and more than double for detached more than double for detached ADU's. These impact fees will be ADU's. These impact fees will be passed on to the consumer which passed on to the consumer which may discourage production of may discourage production of affordable housing such as ADU's. affordable housing such as ADU's. Land Use/Transportation Committee School Impact Fees Page 4 Reasons to Charge ADU's Reasons to Exempt ADU's (New Reasons to Charge Reasons to Exempt (New Construction) School Construction) from School Impact Nonconforming Nonconforming ADU's from Impact Fees Fees ADU's School School Impact Fees When Impact Fees When Requiring ADU Compliance Requiring ADU Compliance The maximum size of an ADU is 800 Section 14-214 Exemptions and square feet, discouraging residents Credits, states that alterations or with children. expansion or enlargement or remodeling or rehabilitation or conversion of an existing dwelling unit where no additional units are created and the use is not changed are exempt from the school impact fee. Making a Nonconforming ADU conforming will not add any units, therefore, this may qualify as an exemption. If a School Impact Fee is charged, this may discourage owners from obtaining ADU compliance. The maximum size of an ADU is 800 square feet, discouraging residents with children. V. ADMINISTRATIVE INTERPRETATIONS COMPLETED AND FORTHCOMING The following interpretations have been made administratively by staff and/or the Legal Department to aid in implementing the ordinance since its effective date. 1. ADU's, whether detached or attached, will be charged a school impact fee based on the multi -family fee of $1423. However, as evidenced by this memorandum, there is still a question of whether nonconforming ADU's should be charged a fee when requesting compliance. 2. In situations where there has never been a home on a lot within a manufactured home park and that park has been converted to condominiums through the Horizontal Regimes Act, a school impact fee will be charged when a building permit is issued to locate a manufactured home on that lot. The rationale for charging the fee is that Land Use/Transportation Committee School Impact Fees Page 5 although the development was originally approved as a manufactured home park which would rent or lease lots, the lots can now be sold as "condominiums" and therefore should be treated similarly to single family residences. The replacement of one manufactured home by another in an existing manufactured home park would not trigger the requirement for a School Impact Fee, as it falls within the exemptions in Section 14-214(2), which states that, "...the replacement of a structure with a new structure of substantially the same size or lot when such replacement occurs within 12 months of the demolition or destruction of the prior structure would be exempt." 4. In situations where the developer applied for numerous "basic" building permit lots just prior to the effective date of the ordinance, and where the developer desires to change the house design prior to the 180 day expiration period, the permit to be changed will be treated as a new permit and the school impact fee will be charged. The rationale for this is that a basic permit costs only $100, and developers may have obtained them prior to the December 21, 1995, date to avoid having to pay the fee. 5. If a permit was issued prior to the effective date of the ordinance, but work has not commenced within the 180 day period, as long as the design of the house is not being changed, and the permit meets all the "tests" for renewal of the building permit, an impact fee will not be charged. The following are areas which have not been addressed as yet, but that the committee may desire to discuss: Manufactured Home Parks — Should school impact fees be charged for all new manufactured home permits on previously vacant lots within existing manufactured home parks or whether the city would only collect impact fees for "new" mobile home developments, i.e., the fee would be paid by the developer when the planning permit was issued and not at the time that individual permits were obtained. 2. Requirement for a Building Permit — A procedure has not been established under the Uniform Building Code to address bringing nonconforming ADU's into compliance. Whether a building permit or other type of inspection would be required is undetermined at present. 3. Exemptions — An exemption to the requirement for a school impact fee is any form of housing exclusively for the elderly, including nursing and retirement centers, as long Land Use/Transportation Committee School Impact Fees Page 6 as these uses are maintained in perpetuity and the necessary covenants or declarations of restrictions are recorded on the property to ensure that no children will reside in the development. a) Should this be interpreted to mean that someone could build a house for elderly parents and by filing the proper covenants be exempt from impact fees? If this is the case, would we want to track this permit and charge the school impact fee if the status of the residents changed in the future? b) Section 14-210(I) of the ordinance defines "elderly" as a person aged 62 or older. However, there are manufactured home parks, for example Cedar Creek Mobile Home Park, specifically designed for retirees who may not all be 62 or older. Such parks specifically prohibit children in their covenants. Should school impact fees be required for building permits in such parks? c) How should the ordinance treat group homes and hardship housing? WCUEETEE.1