LUTC PKT 11-18-1996
~
City of Federal Way
City Council
Land Use/Transportation Committee
November 18, 1996
5:30 pm
City Hall
Council Chambers
AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. PUBLIC COMMENT (3 minute limit)
4. BUSINESS ITEMS
A.
Sign Code Update
B.
Fee Schedule for Comp Plan Amendments
C.
Final Project Acceptance S 356th RHTL
D.
Street Maintenance Contract Renewal/Rebid
E.
Street Sweeping Contract Renewal/Rebid
F.
Vallis Litter Pickup Contract Renewal/Rebid
G.
BPA Trail Phase II/Lloyd's Contract
Termination
H.
Signing of Private Roads
5.
OTHER ITEMS
6.
FUTURE MEETINGS/AGENDAS
7.
ADJOURN
Committee Members:
Phil Watkins, Chair
Ron Gintz
Mary Gates
Information
Action
Action
Action
Action
Action
Action
Action
McClung/tO min
McCormick/5 min
Miller/5 min
Miller/5 min
Miller/tO min
Miller/5 min
Miller/tO min
Roe
City Staff:
Greg Moore, CDS Director
Sandy Lyle, Administrative Assistant
661-4116
...
City of Federal Way
City Council
. Land Use/Transportation Committee
October 21, 1996 .
5:30pm
City Hall
Council Chambers
SUMMARY
In attendance: Committee members Phil Watkins (chair), Ron Gintz and Mary Gates; Mayor Skip Priest and Deputy Mayor Hope
Elder; City Manager Ken Nyberg; Deputy City Manager Philip Keightley; Director of Community Development Services Greg Moore;
Public Works Director Cary Roe; Street Systems Engineer Ken Miller; City Attorney Landi Lindell; Assistant City Attorney Bonnie
Lindstrom; Principal Planner Greg Fewins; Traffic Engineer Rick Perez; Street Systems Engineer AI Emter; Administrative Assistant
Sandy Lyle.
1. CALL TO ORDER
The meeting was called to order at 5: 30 pm.
2. APPROV AL OF MINUTES
The minutes of the October 21, 1996, meeting were approved as submitted.
3. PUBLIC COMMENT
Larry VanSchoiack attended to speak in favor of the Christmas Village project at Cafe Europa. His stated that without Christmas
Village his business is at risk. He cannot understand the concerns the City has about a project that would create so much potential
good will. He stated that many of the local churches stand behind him in this effort. Gene Laher, owner of the Cafe Europa
property, stated that he feels he is caught in the middle. He said that he has been unable until very recently to get information from
the City about what he needs to meet the requirements to bring his business and parking lot into compliance.
4. BUSINESS ITEMS
A. 30% Desi~ Approval for SW 336th (SW 21st to SW 26th.) - The SW 336th Street Improvement Project from 21st Avenue SW
to 26th Avenue SW was financed as a part of the 1995 voter approved bond issue. The project will widen the street from three
lanes to five lanes, install twelve foot wide sidewalks, street trees from the approved list, improved lighting, revise the existing
traffic signal and resolve the seasonal flooding problem. The Committee m/s/c recommendation to Council to approve the
30 % design and access control plan and to authorize staff to proceed with right-of way acquisition for the project.
B. 30% Desi~ Awroval for Dash Point Road at 21st Avenue SW (Jntersection 1II1ProvemenO - The SW Dash Point Road at 21st
Avenue SW Traffic Signal and Intersection Improvement Project also was financed by voter approval of a 1995 bond issue.
This project will install a traffic signal to allow left turns, improve the right hand turn lane, provide a signalized driveway into
Lakota Park, improve street lighting and intersection sight distance. The Committee m/s/c recommendation to Council to
approve the 30 % design plans and proceed with final design as well as to authorize staff to proceed with right-of way
acquisition for the project.
C. 90% Desi~ Awroval/ROW Acquisition South 3 12th Street (SR 99 to 23rd Avenue South.) - The South 312th Street
Improvement Project from SR 99 to 23rd Avenue South is financed by a Transportation Improvement Board grant and the
1995 voter approved bond issue. The project widens the road from two/three lanes to five lanes, installs twelve foot wide
sidewalks, street trees (red sunset maples) from the approved list, street lighting, and traffic signals at 20th Avenue South and
23rd Avenue South. The Committee m/s/c to recommend approval of this project to Council at the next meeting and requested
that staff be authorized to proceed with right-of-way acquisition for the project.
D. 90 % Desi~ Awroval of 23rd Avenue South Project (no ROW acqpisition) from South 317th to South 324th - The Committee
m/s/c recommendation of approval of this project with modification. The street scape amenity at the Park and Ride will be
located at the entrance on the east side of the street rather than the west side of 23rd Avenue South. This project widens 23rd
Avenue South to five lanes, two lanes in each direction with a two way left turn lane, from South 317th Street to South 324th
Street. The SeaTac Mall entrance will be aligned with South 322nd Street. Signals will be installed at South 32200 Street and
at South 317th Street. illumination will be placed at 23rd Avenue South. Twelve foot sidewalks with wheel chair ramps will
be added to both sides of 23rd Avenue South. Street trees and street furniture will be installed.
E. Final Project Acceptance of First Avenue South/South 352nd Street - The Committee recommended acceptance of the 1996
Minor Capital Improvement Program project to the City Council. A culvert capacity upgrade to reduce the frequency of
flooding was installed at First Avenue South and South 317th Street. This portion of the project improved the capacity of the
pipeline under First Avenue. A second project increasing the volume of the pond at this location will be presented under
separate cover at a later date.
F. Final Proiect Acceptance of First Avenue South/South 352nd Street - The Committee m/s/c recommendation that the Council
accept the installation of the First Avenue South and South 352nd Street culvert capacity upgrade 8s complete. This project
was to reduce the frequency of flooding across First Avenue. With receipt of some FEMA funds, the project was completed
under budget.
G. 31410 36th Avenue Southwest (Nolan FEMA Proiect) Final Acce,ptance - An existing failed storm line along a failed slope
near 31410 36th Avenue Southwest was abandoned and replaced with a new relocated line. The project was completed under
budget for $28,000, $24,000 of which was from FEMA. The Committee m/s/c recommendation of approval to the full
Council.
H. Comprehensive Plan Update/Public Notification/Fees - Discussion of updates of the Comprehensive Plan was continued to the
next regularly scheduled Land Use/Transportation Committee meeting on November 18, 1996. The Committee directed staff
to review fees for Comprehensive Plan amendment.
I.
Plannini Commission Work Plan - The Committee reviewed an amended Planning Commission work program. Under
Comprehensive Plan Implementation, the 348th Subarea Plan and Programmatic EIS for 348th and City Center subareas were
moved to last in priority. Also m/s/c was the recommendation of approval to the Council of the amended work plan.
Discussion by the City Council at the November 5, 1996, meeting of the work plan will be followed by discussion at the
budget talks of the subject of hiring consultants to complete code amendments. The telecommunications issue will be discussed
at the Finance and Economic Development Committee of the Council.
5. OTHER ITEMS
Staff pointed out that new" C" curbs had been installed on November 2, 1996, on South 32Oth near the mall. The curbs
effectively increased left turn storage.
6. FUTURE MEETINGS/AGENDAS
The next regular meeting will be held at 5:30pm in City Council Chambers on November 18 , 1996.
7.
ADJOURN
The meeting was adjourned at 7:00pm.
I: \LU- TRANS\NOV 4LUTC.SUM
Sign Code Update: A detailed report will be provided at the Monday, November 18, 1996
meeting.
I
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To:
From:
Subject:
Date:
Land Use & Transportati~ 5~~~~:~ ~~~TC)
Greg McCormick, AICP 'fLJV~
Comprehensive Plan Amendment Fees
November 14, 1996
---------------------------------------------------------------------
At the November 4th LUTC meeting, staff provided LUTC with a memorandum (attached)
that described what other communities are charging for privately initiated comprehensive
plan amendments. At that time, the LUTC directed staff to review the information
developed during the fee analysis work that has been done by city staff and to estimate
staff time spent on individual's comprehensive plan requests that were processed during
the CityShape process.
Fee Study
In 1992, city staff completed a detailed review of the fees charged by the city for various
land use permits. This study outlined by permit type, the time spent by the planning,
building and public works staff that were involved in processing the different types of
permits. Time spent by category (28 different tasks/steps were identified for Use Process
II) was estimated and an hourly rate multiplier used to estimate the cost in terms of staff
time to city for processing these permits.
Use Process II which would be the review process used for a rezone request, was
estimated to take approximately 53.5 hours of total staff time to process (this hourly total,
as indicated above includes staff time from planning, building and public works). An hourly
rate multiplier was used to estimate the cost to the city to process these applications. The
estimated cost for this review process was $2080. The Use Process II worksheet outlining
the work tasks and the estimated hours is attached for the Committee's information. Use
Process IV, the process used for legislative amendments, was not included in this fee
study.
CityShape Comprehensive Plan Process
During the CityShape process in 1995, city staff processed over 40 individual
comprehensive plan requests. These requests ranged from small parcels of under an acre
to larger parcels of ten acres or more. Two staff from the CityShape staff team worked on
the comprehensive plan requests. Steps involved in this review included: 1) the initial
Land Use & Transportation Committee (LUTC)
Page 2
November 14, 1996
review of the submitted material; 2) reviewing materials/maps prior to a site visit; 3) visiting
the site, which may include walking the site and surrounding area; 4) writing the analysis
and staff recommendation on the request; 5) preparing graphics, overheads, etc. to
prepare for staff presentation; and 6) attending the meeting and presenting the material
on the request. This analysis is not as in-depth as the review of an individual request that
was not part of the overall comprehensive plan process. Impacts from the proposal on
traffic, stormwater, parks, and schools in addition to SEPA review would be involved in any
comprehensive plan amendment proposals.
Staff estimates that an average of approximately 20 hours per request, which only includes
staff time directly involved in the preparation of the analysis and materials related to the
request and does not include any administrative or other time that may be involved in the
preparation of this material. Administrative items such as those included in the attached
page from the 1992 Fee Study should be included in this estimate. If an assumption of two
hours of administrative time per request it is estimated that these requests would cost $650
or more to process.
The memorandum prepared for the November 4th meeting which describes the fees other
communities are charging for these types of requests along with the current Federal Way
fee schedule is attached to this memorandum as reference material.
It is anticipated that the 1997 work program will include a fee study under special projects.
This study will be completed once the code amendments related to the implementation of
ESHB 1724 (Regulatory Reform Act) have been adopted. The comprehensive plan
amendment fees could be examined in more detail at this time. Additionally, as an
informational item, fee information received from the Association of Washington Cities
(AWC) has been attached for the committee's consideration.
Action Requested
Recommendation to the full city council for a proposed fee amendment, if any, to the city's
fee resolution.
ATTACHMENTS
. 1992 FEE STUDY - USE PROCESS II
. OCTOBER 21 LUTC MEMORANDUM
. AWC PLANNING & ZONING FEE SURVEY
AUGUST 1992..FEE SCHEDULE ANALYSIS
USE PROCESS 1/
.'
ADMIN. PROCESS TASKS PLANNING PUBLIC WORKS BUILDING
1. RECENEAPPLICATioN 0,25
2. LOG AND ASSIGN 0.25
3. REVIEW FOR COMPLETENESS 0.75
~. FILE. COVEASHEETS, AGENDA. 0.5 0.25
COPIES, UPDATE LOG, ROUTE
5. SITE VISIT 1 1
6. REVIEW APPLICATION 2 8 0.75
7. CDRC MEETING (LUM. PM, PLNR. 3
' - PL CHK. REV ENG, TRNSP ENG)(1)
8. COMMENT LETTER (2)(3) 3.25 2
9. RECENE REVISED APPLICATION 0.25
10. REVIEW REVISIONS 0.75 0.5
11. PREPARE REPORTS/lETTEAS 8 1
12. PREPARE. PUBLISH, POST, 2
DISTRIBUTE NOTICE/DECISION
13. DISTRIBUTE REPORTS/lETTEAS 1
1~. MISC. MEETlNGs/pHONE CALLS 4 2
SUBTOTAL TIME 27 14.75 0.75
TOTAL (HAS)
HOURLY FlATE MULTIPLIER ($)(5)
CURRENT COST($)
(1) Does not Include ata/f ~ the Parka. Legal, FInance
Of Administrative DepartmorrtB, 01' from the Federal Way
Water and Sewer, Are, 01' School Dlstrlcla.
(2) NInety percent of all applications reoeI ved require 8.
comment lelter outlining needed corrections or submittal
requirements.
(3) Includes time requIred lor clerical, sup ervlaory review and
review by other City Departments.
(~) No hearing examiner cost!Ilncluded.
(5) The hourty rate multIplier Is the current planning,
A:\WO1\UPII.WO1
..Iif¡;,.,
LEGISLATNE PROCESS TASKS PLANNING PUBLIC WORKS BUILDING
15. PREPARE FOR HEARING 2
16. PUBLIC HEARING/STAFF 2
PRESENTATION
17. PREPARE/DISTRIBUTE RECOMMENDATION(4)
18. PREPARE COMMITTEE REPORTS
19. DISTRIBUTE COMM. REPORTS
20. PREPARE FOR COMM. MEETING
21, PUBlIC-COMM. MEETING/STAFF
PRESENTATION
22. PREPARE COUNCIL REPORTS ~
23. DISTRIBUTE COUNCIL REPORTS
24. PREPARE FOR COUNCIL MEETING
25. PUBLIC MEETING/STAFF
PRESENTATION
26. DISTRIBUTE DECISION
27. RECORD DOCUMENT(S)
26. MISC. MEETINGS/PHONE CALLS 3 2
7 4 0
53.5
-
38.5
2060
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To:
From:
Subject:
Date:
Land Use & Transportation Committee (LUTC)
Greg McCormick, AICP
Annual Comprehensive Plan Amendment Process & Fees
October 25, 1996
---------------------------------------------------------------------
At the October 21 LUTC meeting the committee discussed the City's annual
comprehensive plan amendment process and specifically the public notification process
and whether a fee for privately initiated amendments would be charged. LUTC directed
staff to research fees being charged by other jurisdictions in the region and report back to
the committee.
Staff has contacted the following cities regarding this issues:
1.
Kent - charges $500 for comprehensive plan map requests that include a rezone.
SEPA fee charged on top of the $500 fee.
2.
Renton - for comprehensive plan map requests that involve a rezone charge the full
fee for the rezone and % the normal comprehensive plan fee. Renton uses a
sliding scale for the rezone fees, for instance a comprehensive plan map request
that involves a rezone that is less than 10 acres in size would cost the applicant
$2,700. This fee includes SEPA. A comprehensive plan text request would cost
$1,000 and a SEPA fee, if applicable.
3.
Tukwila - charges a flat $700 fee for comprehensive plan amendment (either map
or text). It has not been decided if a separate rezone fee will be charged in cases
where a rezone is included. Tukwila has not conducted a comprehensive plan
update at this point in time.
4.
Auburn - will charge a rezone fee of $250 plus a SEPA fee of $90 for a total of
$340. Auburn staff indicated that a fee study will be undertaken by the city early in
1997.
Federal Way's Fee Resolution adopted in December 1995 does include a comprehensive
plan amendment fee. Given the fact that until the 1724 code amendments are adopted,
Land Use & Transportation Committee (LUTC)
Page 2
November 14, 1996
comprehensive plan amendments can only be initiated by planning commission, council
committee or city council this fee has never been used. The following are the related fees
from that ordinance:
1.
Comprehensive Plan - $500 + $50 per acre (assuming if the request involves a text
amendment and not a map amendment the $500 fee would be assessed).
2.
SEPA checklist - $900 + $45 Fire District administrative fee.
3.
Rezone Fees:
to RS zoning district - $450 + $250/acre up to a maximum of $11 ,000
to RM zoning district - $650 + $800/acre up to a maximum of $17,400
to Commercial/Industrial - $900 + $1 ,200/acre up to a maximum of $18,500
Direction from LUTC regarding public notice of the comprehensive plan update was to use
the normal public notice procedures which would include legal notice in the newspaper,
posting city hall and posting the local libraries.
Action Requested
Recommendation to the full city council for a proposed fee amendment, if any, to the city's
fee resolution. Additionally, a recommendation to full council to adopt by motion the public
notice process for the annual comprehensive plan update.
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Other Planning Applications
N/A = not applicable
Blank = did not respond to survey
Aberdeen 16,700 N/A
Airway Heights 3,640 S250
Albion 675 N/A
Algona 2,035 S50
Almira 322
Anacortes 13,140 SI,OOO N/A N/A S200 S750 S200 + S50/hr
Arlington 5,670
Asotin 1,125 N/A N/A N/A N/A N/A. S50
Auburn 36;130 . S3oo SIOO N/A S250 N/A S90
Bainbridge Island 18,530 N/A SI25 SI,500 S250 S250 S500
Battleground 5,450
Beaux Arts Village 285 N/A N/A N/A Review costs N/A N/A
Bellevue 103,700 N/A N/A S556 $4,250 N/A $1,076
Bellingham 59,840 $75 S75 $300-5.000 S300 S100-250 S50
Benton 2,110 N/A N/A N/A N/A N/A S75
Bingen 670
Black Diamond 2,010
nJaine 3,210
Donney Lake 9,350 S530 S580 S3,710 S1,155 S210
ßothell 25,990 $150 S1O0 S500 +S50/acre N/A $150
Bremerton 38,370 N/A $37-59 S2,I45 $460 N/A $112
Brewster 2,040 N/A N/A N/A $200 N/A $50
Bridgeport 2,053 N/A N/A N/A $200 N/A N/A
Brier 6,105 $250 $50 $500 $500 N/A $200 + cost
3,905 $50/hr $250 N/A N/A $220 $425
610
27,830
5,445 $250 N/A N/A N/A N/A S350-$ 1,000
8,810 N/A N/A S450 + S20/acre N/A N/A S350
584 N/A N/A N/A N/A N/A N/A
Carnation 1,540 $850 $250 $500 $750 N/A $350
Cashmere 2,715 $125 N/A N/A N/A N/A N/A
Castle Rock 2,115
Cathlarnet 545 N/A N/A N/A $10 N/A N/A
Centralia 12,860 N/A N/A N/A 50% appraised value N/A $50
Chehalis 6,975 N/A N/A S75 50% appraised value N/A N/A
Chehin 3,255
Cheney 8,180 N/A N/A N/A N/A N/A $63
Chewelah 2,338 SI50 N/A N/A N/A N/A SIOO
Clarkston 6,860 $250 $75 S250 $50 N/A $50
Cle Elum 1,800 N/A N/A N/A N/A N/A N/A
Clyde Hill 3,015 N/A N/A N/A $100+ cost N/A $150
Colfax 2,865 $250 N/A N/A $250 N/A N/A
College Place 6,865 S50 N/A $100 N/A N/A $50
Colton 365 N/A N/A N/A N/A N/A N/A
Colville 4,650 N/A S60 $75 N/A N/A $80
Conconully 190
Concrete 765 $120 N/A $120 SI20 N/A $300
Connell 2,634 N/A N/A N/A N/A N/A N/A
Cosmopolis 1,515 N/A N/A N/A N/A N/A $200
Coulee City 630 N/A N/A N/A N/A N/A N/A
Coulee Dam 1,097
Coupeville 1,605 N/A $100-250 N/A $200 + assessed value N/A $150
Creston 260 N/A N/A N/A N/A N/A N/A
Cusick 244 N/A N/A N/A N/A N/A N/A
1996 AWe Tax & User Fee Survey PART 11 Page 29
Other Planning Applications
N/A = not applicable
Blank = did not respond to survey
(ïl~/To\\11 I'opilialioll ,\IIIIl',atioll . '\PIII'al, ('olllpn'hl'lI,iH' "aratioll of . "I,tl:II,,1 SI,P.\ (hl'fI,li,r
I'l'tifillll I'lall ,\1111'11111111'111 I{i~hl IIf"a~ l'lTlllit
: . 1,1701. ' <.:
...venport 1.755 N/A N/A N/A N/A
Dayton 2,550 N/A N/A N/A N/A N/A N/A
Deer Park 2,835 $500 $200 N/A $250 N/A $250
Des Moines 23,020 N/A S150-250 S250 S500 N/A S100-S2oo
DuPont 680
Duvall 3,635
East Wenatchee 4,975 N/A N/A N/A N/A N/A $50
Eatonville t,680 N/A S200 S250 Cost + S300 + S5/ot St50 Cost
Edgewood 10,534
Edmonds 35,480 N/A $100 S264 $396 N/A $85
Electric City 970 N/A N/A N/A N/A N/A $50"100
Ellensburg 13,210
Elma 2,945 N/A $100-500 N/A $150 N/A $150
Elmer City 310
Endicott 364 N/A N/A N/A N/A N/A N/A
Entiat 675 $165 N/A $75 $75 N/A S65
Enumclaw 10,260
Ephrata 5,910 $200 N/A N/A N/A N/A $50
Everett 81,810 $300-750 $100 $1,000 $750-1,350 N/A $200
Everson 1,805 $300 $150 $200-$500 $150 $200 $150
Fairfield 638
Fannington 167
Federal Way 75,240 N/A $100 N/A $484 + $501100 ft. N/A $450-900
Femdale 6,955 $240 $45 N/A 50% assessed value N/A $60-150
Fife 4,475 N/A $600 N/A $100 N/A $250-500
~st 5,445 N/A $100 $200 $100 $50 $100
. v.KS 3,390 N/A N/A N/A N/A N/A $100
Friday Harbor 1,850 N/A N/A N/A $500 N/A $100
Garfield 630 N/A N/A N/A N/A N/A N/A
George 492 N/A N/A N/A N/A N/A N/A
Gig Harbor 4,llO
Gold Bar 1,400 $1,000 $50 $250 $100 N/A $100
Goldendale 3,490 N/A N/A N/A N/A N/A $50
Grand Coulee 1,090 NIA N/A N/A N/A N/A $300
Grandview 7,940 $150 $150 $150 N/A N/A $150
Granger 2,180
Granite Falls 1,650 $38 N/A $375 N/A N/A $75
Hamilton 248 N/A N/A N/A N/A N/A N/A
Harrah 465 N/A N/A N/A Cost N/A Cost
Harrington 493 $60 N/A $60 N/A N/A N/A
Hartline 185 N/A N/A N/A N/A N/A N/A
Hatton 123
Hoquiam 9,020 $300 $100 $300 $50 N/A $210
Hunts Point 515
IIwaco 864
Index 141 N/A N/A N/A N/A N/A $5
lone 502
Issaquah 9,255
Kahlotus 232
Kalama 1,472 $150 N/A N/A $75 + 50% assessed value N/A N/A
Kelso 11,910 $250 N/A $300 N/A N/A $150
I- ~wick 48,010 $100 N/A S700 N/A N/A S50
.... 60,380 N/A $100-150 $300 $150 N/A $150
Kettle Falls 1,495 N/A N/A N/A N/A N/A N/A
Page 30 1996 A WC Tax & User Fee Survey PART 11
Other Planning Applications
N/A = not applicable
Blank = did not respond to survey
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I'l,tilio/l I'la/l,\IIH'/I<lIIH'/l1 Ril!hIO '\\:I\ I'l'rlllil '
Kirkland
Kittitas
43,160 N/A
1,095 N/A
60 N/A
1.135 S500
780 S300
415
26,170
12,480
$,145
62,786
104
1.045
214
2,100
475
S50-150
N/A
N/A
S1O0
S50
N/A
N/A
N/A
N/A
S125
S620
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
S45
S1O0
N/A
N/A
$100
Krupp
La Center
La Conner
LaCrosse
Lacey N/A S250-S400 $200 S250-Ì,OOO S125
Lake Forest Park N/A $100 N/A N/A S120
Lake Stevens SO-100 S50 S50 S50 N/A S50
Lakewood S420 S360-S420 S600 $750 $1,840 S480
Lamont
Langley S140 + $70/hr $140 + S70/hr S140 + S70/hr S140 N/A $140 + S70/hr
Latah N/A N/A N/A N/A N/A N/A
Leavenworth 400 N/A S500 S200 N/A $50
Lind N/A N/A N/A N/A N/A N/A
N/A N/A $100
IAngview, N/A N/A N/A
Lyman
Lynden S150 + S50/owner $150
Lynnwood N/A S50
Mabton 1,645 $50 N/A N/A N/A $100
Malden 265
Mansfield 375
Marcus 174
Marysville 18,240 $250-500 $50 N/A N/A N/A $100
Mattawa 1,760 $50 $30 $30 N/A N/A $30
McCleary 1,540 $100 S24.43/hr N/A $24.43/hr N/A S24;43/hr
MedicalLâke 3,680 $500 N/A N/A N/A N/A $75
Medina 3,085 N/A S100 S60-$85/hr Costs N/A $150
MereerIsland 21,490 N/A SI,OOO SI;750 $.05/sq,ft (S250 max.) N/A S300-S550
Mesa 397 N/A N/A N/A N/A N/A $50
Metaline 171
Metaline Falls 225
Mill Creek 9.420 S300-$700 $100 $1,000-2,500 $400 N/A $150
Millwood 1,690 N/A N/A N/A N/A N/A $50
MiltOn 5,340 $300 $500 N/A $250 N/A $200-1,000
Monroe 6,480 $300 S200 SI,OOO $200 N/A $50-250
Móntesano 3,640 $50 S100 N/A $150 N/A $150
Morton 1,260 N/A N/A N/A N/A N/A N/A
Moses Lake 13,130
Mossyrock 560 N/A N/A N/A N/A N/A N/A
Mount Vernon 21,820 N/A N/A $1,000 N/A N/A $150
Mountlake Terrace 20,160 $550 N/A $600 $100 N/A $200-300
Moxee 995
Mukilteo 15,430 N/A $250 $850 $770 + $200 deposit Consultant + 10% $795
Naches 695 N/A N/A N/A N/A N/A N/A
Napavine 1,040
Nespelem 232 N/A N/A N/A N/A N/A N/A
Newcastle 8,260
Newport 1,910 $300 N/A N/A N/A N/A $150
Nooksack 860
Nonnandy Park 7,095 N/A $150 $400 $250 N/A $200
North Bend 3,070
North Bonneville 533 $150 N/A N/A N/A N/A $75
Northport 378 N/A N/A N/A Cost N/A N/A I
1996 A WC Tax & User Fee Survey PART 11 Page 31
Other Planning Applications
N/A = not applicable
Blank = did not respond to survey
(ïl~r"'lI\n ¡'upnlaliun .\nnnariun. .\PIIl'al.. ('olllprdll'n..ill' \al'alioliof \\I'llalid SU',\(hrl'l,Ii..1
l'l'tilion I'lall\IIII'nllllll'lIl J(i!!htuf\\a~ l'l'rlllit
""",,',' . ' ..
Oak Harbor
akesdale
19,530 Sl60
4.1 I! Cosls
665
3,055
980
2,415
37,960
4,460
1,580
2,960
5,255
5,590
980 N/A
22,370 N/A
595
582 N/A
1,475
18,790
6,610
8,275
6,070
320
4,835
24,650
28,660
3,990
1,490
2,960
495
40,805
45,170
1,036
35,990
1,770
1,755
285
600 N/A
519 N/A
663 N/A
936 N/A
362 $50
1,500 $200
735 N/A
23,110 N/A
534,700 N/A
7,540 $100
5,600 N/A
4,290
7,705
48,205 N/A
250
7,780
1,550 N/A
1,340
1,660 N/A
$60
N/A
$180
N/A
$60
S 150-S300
N/A
N/A
$90
N/A
Oakville
Ocean Shores N/A N/A N/A N/A $10
Odessa N/A N/A N/A N/A N/A
Okanogan $150 N/A N/A N/A N/A S50
Olympia $300 -$700 $100 $1,200 $500 N/A $350
Omak $200 N/A $200 $50 N/A $55
Oroville N/A N/A N/A Cost N/A $25/half hr
Orting N/A N/A N/A N/A N/A $150
Othello N/A N/A N/A N/A
Pacific
Palouse N/A N/A N/A N/A
Pasco $25 N/A $75 $100
Pateros
PeEII N/A N/A N/A N/A N/A
Pomeroy
Port Angeles $400 $150 $450 $200 $150 $100-300
Port Orchard N/A $50 $325 $100 N/A $75
Port Townsend N/A $200 $500 $300 $250-$500 $250-500
Poulsbo $100-250 $150 $500 N/A $150
Prescott
Prosser N/A N/A N/A S1O0 N/A $50
Pullman N/A N/A N/A N/A $350
Puyallup $300-2,760 S320 $980 $1,815 N/A $210-480
Quincy N/A N/A N/A N/A N/A $50
I>'inier
/mond N/A N/A N/A N/A N/A $50
Reardan N/A N/A $25 $25 N/A $25
Redmond $398-957 N/A $1,289 $605 N/A N/A
Renlon N/A $75 $1,000 S500 N/A $500-1,000
Republic N/A N/A N/A N/A N/A N/A
Richland N/A $100 $700 $10 N/A $100
Ridgefield $500 N/A $1,700 N/A N/A $150
Ritzville N/A N/A N/A N/A N/A N/A
Riverside
Rock Island N/A $350 $100 N/A $100
Rockford N/A N/A N/A N/A N/A
Rosalia N/A N/A N/A N/A N/A
Roslyn N/A N/A N/A N/A N/A
Roy N/A N/A N/A N/A N/A
Royal City $350 N/A N/A N/A $50
Ruston N/A N/A $75 N/A $200
SeaTac $50 N/A N/A N/A $300-1,500
Seattle $50 $330 +$ II O/hr $1,200 + .5% apprused value N/A $1,430 + $1101hr
Sedro-Woolley N/A N/A N/A $100 $50-250
Selah N/A N/A N/A N/A $100
Sequim
Shelton
Shoreline $350 N/A $2,200 N/A $740-1,100
Skykomish
Snohomish
Snoqualmie Cost $450 $50 N/A $50
Lake
I ~\Juth Bend N/A N/A $100 N/A $100
Page 32 1996 AWe Tax & User Fee Survey PART 11
-
Other Planning Applications
N/A = not applicable
Blank = did not respond to survey
(ïl~/TUI\II l'u 1l1latiull ,\IIIIl',alioll . '\PIH'als ('OIllIIl'dll'IISi\l' \al'atiollol". Wl'tlalld SEI',\ (,hrcldist .
l'l'IiliulI . I'lall.\lIIl'lIdllll'lIt l{il!h'uI"Wa~ l'l'I"lIJit
South Cle Elum
South Prairie
510 N/A
533
250 N/A
187,700 N/A
482 N/A
260
558
2,935 $350
190 N/A
6,135 N/A
1,195
2,510 N/A
968 $150
7,840 N/A
11,720 N/A
N/A
N/A
N/A
N/A
N/A
Spangle N/A N/A N/A N/A N/A
Spokane $100-$300 SI,239 + $413/10 acres N/A N/A $75
Sprague N/A N/A N/A N/A N/A
SpringdaJe
St. John
Stanwood $350 $500 N/A N/A $250
Starbuck N/A N/A N/A N/A N/A
Steilacooin N/A $1,200 $50 N/A $250
Stevenson
Sultan $250 $250 Cost N/A $250
Sumas Cost N/A N/A N/A $100
Sumner $500 $2,100 $650 $250 $300-950
Sunnyside N/A N/A $50 + appraisal fee N/A $50
$200 N/A $125 $1,000 $300-1,500
N/A N/A N/A N/A N/A
N/A $375 $100 + cost N/A $75
N/A N/A Cost N/A N/A
Tonasket 1,025
Toppenish 7,760 N/A N/A N/A N/A N/A $50
Tukwila 14,880 N/A N/A $700 $120 N/A $325
Tumwater 11,790
Twisp 990 N/A N/A N/A N/A N/A $30 first 1/2 hr
Union Gap 5,370 N/A $200 N/A $150 N/A $100
Uniontown 310 N/A N/A N/A N/A N/A N/A
Universit}' Place 28,75.1 $420 $360 $600 $1,155 $1,840 $480
Vader 490
Vancouver 67,450 N/A $250-$1,000 $2,000 N/A $150-$800 $550
Waits burg 1,224 N/A N/A N/A N/A N/A $100
Walla Walla 28,930 N/A $75 $265 $225 + appraisal $25 $100
Wapato 3,895 N/A $90 N/A N/A N/A N/A
Warden 2,090 N/A N/A N/A 50% appraised value N/A N/A
WashougaJ 5,810 N/A $50 $50-$200 50% assessed value $100 $125
Washtucna 270
WaterviUe 1,120 N/A $100 $350 N/A N/A $100
Waverly no
Wenatchee 24,690 $59 N/A N/A N/A N/A N/A
West Richland 6,720 N/A N/A $300 $230 $500 $150-$1000
Westport 2,070 N/A N/A N/A $45 N/A $87.50
White Salmon 1,990
Wilbur 895 N/A N/A N/A N/A N/A $525
Wilkeson 407 N/A N/A N/A N/A N/A N/A
Wilson Creek 214
Winlock 1,205
Winthrop 365 $50 + cost N/A $25.50 Cost N/A $50
Woodinville 9,940 $350-800 $100-200 $500 $500 N/A $150
Woodland 3,262 $300..{í00 $250 $250 N/A N/A $250
Woodway 975
Yacolt 905 N/A N/A N/A N/A N/A N/A
Yakima 62,670 N/A $116 N/A $249 $155 $125
Yarrow Point 1,015 N/A N/A N/A N/A N/A N/A
Yelm 2,310 $250 or $1,000 $25-50 $500 $100-$250 N/A $50
Zillah 2,300
1996 AWC Tax & User Fee Survey PART II Page 33
DATE:
November 6,1996
TO:
Phil Watkins, Chair
Land Use/Transportation Committee
,?r
FROM:
Ken Miller, Street Systems Manager
SUBJECT:
AG 96-212
South 356th Street at SR 99 Right Turn Lane Project
Acceptance and Retainage Release
RAC'.KGROTTNn
Prior to release of retainage on a Public Works project, the City Council must accept the work
as complete to meet State Department of Revenue and Department of Labor and Industries
requirements. The above referenced contract with RAM, Inc. is complete. The final contract
amount is $65,190.69. This is $12,086.83 below the $77,277.52 (including contingency) budget
that was approved by the City Council on August 6, 1996.
RHC'.OMMENnA TION
Place the following item on the December 3, 1996 Council Consent Agenda for approval:
1.
Acceptance of the RAM, Inc., South 356th Street at SR 99 Right Turn Lane Project as
complete.
KM:ae
cc:
project file AG 96-212
dayfile
K: \S1REETS\PROJECTS\3 56SR99\LUTC. MEM
CITY OF -
_.~ EC~
-~~ FlY'"
DATE: November 13, 1996
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM: Ken Miller, Street Systems Manager ~
SUBJECT: 1997 Road Maintenance Contract
Background
The City has contracted with Lloyd Enterprises, Inc. to provide road maintenance services since
March, 1994. The current contract expires December 31, 1996, at which time the City can
either extend the contract with Lloyd's, rebid the contract, or choose to hire its own in-house
crew to perform those services.
In 1995, it cost $470,626. for Lloyd to provide labor and equipment, plus $12,179. in materials
for road maintenance of the City's streets. The 1996 road maintenance cost for Lloyd's services
is $475,776. for labor and equipment, plus $37,000. for materials. Through initial discussions
with Lloyd's, that amount will increase by 2 % to provide the same services for 1997, due to
increased labor, fuel, and equipment costs.
The benefits of having an in-house crew provide road maintenance services are long-term cost
savings, better customer service, and ability to provide flexibility in terms of work tasks and
schedules. However, in order for the City to provide its own crew, the City would have to
incur initial start-up costs for equipment, and the purchase and development of a maintenance
yard for storage. There is currently no budget available to cover these costs.
When originally bid in 1994, the second low bidder amount was $481,000. Assuming an
inflation rate of 3% per year, that same bid in 1997 dollars would be $525,601. At that rate,
Lloyd's would still be lower by $40,309., even with a 2% increase for 1997. Rebidding the
project will likely result in an increased contract amount, and would also cost the City
approximately $2,500.00 for advertising and printing costs, as well as staff time.
Lloyd Enterprises, Inc. has provided road maintenance service to the City for the past three
years, and has become familiar with the City and its processes. They have developed a good
rapport with the citizens and City staff. Staff therefore recommends that the most cost effective
and efficient option for road maintenance services at this time, would be to negotiate and extend
the current contract with Lloyd Enterprises, Inc. for 1997.
Recommendation
1. Authorize staff to extend the existing Lloyd Enterprises, Inc. contract in the amount of
$485,292., plus $37,000 for materials.
2. Forward to the December 3, 1996 City Council meeting for approval, and place on the
consent agenda.
KM\PK:jg
cc: Maintenance Contract File
Day File
Jc 1l...1nImoirt..-
CITY OF .,
-- 8_- 13:J~
~ ~ F=rY"
DATE:
November 8, 1996
TO:
Phil Watkins
Land Use/Transportation Committee
FROM:
Ken Miller, Street Systems Manager ~..~
SUBJECT:
Authorization to Bid the 1997 Street Sweeping Contract
Background
Since May of 1993, the City has contracted with a private vendor, Everson's Econo-Vac, for
street sweeping services of arterial and residential streets in Federal Way. The annual contracted
amount has remained $51,942.88. On November 6, 1996, Everson's notified the City that it
would require a 73% increase, raising the contract amount to $89,613.12, for the same level of
service (see attached letter).
The contractor has not received a cost increase for the work over the three-year term, however,
this proposed increase is significant and staff therefore recommends rebidding the contract for
1997 at the same level of service, but it is likely that an increase in cost will occur due to
inflation, new streets, and streets annexed since 1993.
Recommendation
Place the following item on the November 19, 1996 Council Consent agenda: and authorize staff
to bid the 1997 Street Sweeping Contract.
KM:jg
cc: Project File
Day File
k: \Iutc\stswcep .mem
"""': r- ,",,; 11 ,~~~ ;'"
I-,'! ::~ ~\" ,'" ,: ',' ..,
r~DV
g L:.J
T"'~ ,-" .....
1.' .:.' , , ,
~;>"., ".",US
[,_:: .
;;~\ ,C;:: i.. r'IUIGN
November 6, 1996
Mr. Ken Miller
CITY OF FEDERAL WAY
33530 First Way South
Federal Way, Wa. 98003
RE:
Street Sweeping Contract #93-004:
Dear Ken,
Everson's Econo-Vac is willing to renew our Street Sweeping
Contract with the city of Federal Way, which will expire on
December 31, 1996.
Our Contract has been in effect since May 1993 and with fuel
prices rising, maintenance, employee costs and cost of living up,
we would like to ask for an increase in our Contract.
Listed below are the projected increases:
Approx. Cost Per Times Cost Per
Basic Service Mileaqe Mile Per Yr Time
Major Arterial 15.16 $103.34 12 $1566.63
Minor Arterial 19.17 53.99 12 1034.99
Collector Arterial 14.57 53.99 12 786.63
Residential 170.61 54.15 4 9238.53
Total
$18799.56
12419.88
9439.56
36954.12
Total Annual Arterial and Residential Streets:
$77613.12
Extra sweeping: 200 hours @ $60.00/hour
12000.00
TOTAL CONTRACT:
$89613.12
PO, Box 6584
KENT, WA 98064-6584
(206) 862-5851 . Fax 862-5890
Ken, there is also a couple of streets that were not included in
the original bid for residential streets, which we need to add to
the contract. I will have our driver get me a list of those
streets and the mileage~ and then forward to you.
If you have any questions, please feel free to call me.
Sincerely,
( ~;Æ:C' IHC.
~~ Everson ¿?~
Corporate Officer
DATE: November 8, 1996
TO: Phil Watkins
Land Use/Transportation Committee ~tV\
FROM: Ken Miller, Street Systems Manager
Rob VanOrsow, Solid Waste & Recycling (/11~
SUBJECT: Litter Removal Contract Renewal
Background
The litter removal contract with Vadis Northwest expires on December 31, 1996. This
memorandum outlines provisions related to the renewal of this contract. There are two items
to consider as part of the renewal process:
1. Exercising the renewal clause of the contract to extend the contract for 12 months until
the end of 1997.
2. A three (3 %) percent increase in compensation, equal to $113 per month, to the
contractor, due to inflation.
Discussion
Vadis Northwest recently submitted a letter (see attachment) which states their positive interest
in renewal of the contract, subject to a three (3 %) percent increase. This increase equals
$113.00 more per month, which would increase the monthly charge from $3,753 to $3,866 per
month, for a total contract amount of $46,392 for 1997. Vadis Northwest justified their request
based on increases in labor costs, vehicle maintenance and operating costs, insurance costs, and
benefit costs.
The scope of work directs Vadis Northwest to perform a variety of low-skilled and semi-skilled
operations, in addition to maintenance of right-of-ways. This flexibility in turn provides labor
cost savings to the City, while providing useful employment to specially challenged individuals.
Service is scheduled so that the Vadis Northwest crew regularly remove litter and debris from
all major right-of-ways in Federal Way, while also assisting with Surface Water Management
facility clean-up during Summer months.
Based on feedback provided by Public Works Department Maintenance Supervisors, the work
provided by Vadis Northwest has represented an excellent value. The number of litter and
debris complaints handled by the City has declined markedly since this service was initiated
three years ago.
Recommendation
Forward a recommendation for approval of the Yadis Northwest contract amendment to the City
Council for consideration at its December 3, 1996 meeting, extending the contract through 1997
with a (3 %) percent increase, and authorizing the City Manager to execute the amendment.
KM\RV:jg
Attachment
cc:
Carr M. Roe, P.E., Public Works Director
Day File
Contract File
Icllw:\...œ..mem.
~" -
DATE:
November 12, 1996
TO:
Phil Watkins
Land Use/Transportation Committee
FROM:
Ken Miller, Street Systems Manager
f/i »\
SUBJECT:
BPA Trail Phase II Construction Project - Contract Tennination
Background
On September 3, 1996 the City Council awarded the BPA Trail Phase II Construction Project
to Lloyd Enterprises, Inc. The construction contract was executed on September 30, 1996 and
the project proceeded forward.
On approximately October 21, 1996, the Washington State Department of Transportation
(WSDOT) notified the City. that the Disadvantaged Business Enterprise (DBE) subcontractor
requirements of the contract had not been met by Lloyd Enterprises. The subcontractor
proposed by Lloyd is not certified for use on Federal projects as required. The WSDOT also
notified the City that if Lloyd proceeded with the contract, the work would be ineligible for
reimbursement. The WSDOT will not allow a substitute certified DBE.
Since we are unable to construct the project without Federal funding, the contract has been
terminated.
Recommendation
Staff requests that the following item be approved and forwarded to the December 3, 1996 City
Council meeting:
1. Authorize staff to rebid the BPA Trail Phase II Construction Project.
Staff will return to present bid results and recommendation to the Land Use/Transportation
Committee.
KM:jg
attachment
cc: BP A Project File
Day File
Contract File
1c1l...\bpLmem
DATE: November 13, 1996
TO: Phil Watkins
Land Use/Transportation Committee
FROM: Carr M. Roe, Public Works Director ~~
SUBJECT: Signing of Private Streets
Background
On September 27, 1996, the City Clerk's office received a written request addressed to the City
Council for a street address sign to be installed for SW 318th Ct at 53rd Ave SW. The request
was forwarded to the Public Works Department, through the City Manager's office.
SW 318th Ct is a private street, and current policy provides that property owners will pay for
installation and maintenance of any signs on private streets. The current charge by King County
Traffic to the City is approximately $65.00 per installation.
In researching past King County practices, the County did install street signs for private roads
at no charge to the'citizen. In addition, signage of private streets (street address signs only)
provide assistance to emergency vehicles, mail delivery, and other service agencies in locating
a particular address on a private street.
Recommendation
Staff is seeking direction from the Land Use/Transportation Committee on the current policy that
requires property owners residing on private streets to pay for the installation and maintenance
of street address signs on private streets.
CMR:jg
cc:
Rick Perez, Traffic Engineer
Traffic: KC File
Day File
1c\¡.aclpri",,'.....