LUTC PKT 12-16-1996December 16, 1996
5:30 pm
City of Federal Way
City Council
Land Use/Transportation Committee
AGENDA
City Hall
Council Chambers
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. PUBLIC COMMENT (3 minute limit)
4. BUSINESS ITEMS
A. Final Acceptance Olympic View Park
Action
Pratt/10 min
Stream Improvements
C. SR99 Signal Coordination/Modification
Action
Perez/15 min
Improvements
B. 1996 Sidewalk Replacement Contract
Action
Miller/5 min
Budget Adjustment
D. 50% Design Approval @ 8th SW &
Action
Miller/ 10 min
Dash Point Road
E. 30% Design Approval for 21st Ave SW &
Action
Miller/10 min
SW 325th traffic signal
F. Set LUTC Agenda for January
Action
All
5. OTHER ITEMS
6. FUTURE MEETINGS/AGENDAS
7. ADJOURN
Committee Members:
City Staff.-
ta„�Phil
PhilWatkins, Chair
Greg Moore, CDS Director
Ron Gintz
Sandy Lyle, Administrative Assistant
Mary Gates
661-4116
I:\LU-TRANS\DEC 16LUT.AGN
November 18, 1996
5:30pm
City of Federal Way
City Council
Land Use/Transportation Committee
SUMMARY
City Hall
Council Chambers
In attendance: Committee members Phil Watkins (chair), Ron Gmtz and Mary Gates; Director of Community Development Services
Greg Moore; Public Works Director Cary Roe; Street Systems Engineer Ken Miller; Assistant City Attorney Bonnie Lindstrom;
Assistant Director of Community Development Services Kathy McClung; Principal Planner Greg McCormick; Street Systems Engineer
Al Emter; Administrative Assistant Sandy Lyle.
1. CALL TO ORDER
The meeting was called to order at 5:30 pm.
2. APPROVAL OF MINUTES
The minutes of the October 21, 1996, meeting were approved as submitted.
3. PUBLIC COMMENT
There was no public comment on items other than those included in the agenda.
4. BUSINESS ITEMS
A. Sign Code Upe - Sign enforcement activity has been reduced with the departure of the sign enforcement interns and the
reduction of the permanent intern's hours. The building and electrical inspectors continue to pick up signs in the public right
of way. Approximately three hundred fifty businesses or property owners have yet to be notified about the status of their
signs. One hundred twenty-three citations have been issued. Fifteen sign appeals have been filed. The Committee extended
kudos to staff for keeping roadside right-of-ways neat and clean, especially during election time. They requested monthly
updates of the status of sign enforcement as part of the monthly land use activity reports.
B. Fee Schedule for Comrnidmive Amendments - Following discussion of fees charged for various land use permits, estimates
of costs of privately initiated amendments to the Comprehensive Plan and based upon staff time used to accomplish such tasks,
the Committee agreed that existing fees shall stand until such time as work on the effects of regulatory reform (HB 1724) is
complete.
Added Discussion on Household/Emn1gympnt Allocation - The Household/Employment Allocation Update will be reviewed by
the Growth Management Planning Council soon. Staff may be proposing 25 % reductions in the projections of households and
an increase in employment.
C. Final Proiect Acc%&me of South 356th Right Hand Turn Lane - Prior to release of retainage on a Public Works project, the
City Council must accept the work as complete to meet State Department of Revenue and Department of Labor and Industries
requirements. The South 356th/SR99 right hand turn lane project was completed twelve thousand dollars below budget. The
Committee m/s/c to recommend acceptance of the project as final to the full Council at the November 19, 1996, meeting.
D. Street Maintenance Contract Renewal/Rebid - The current contract with Lloyd Enterprises, Inc., expires on December 31,
1996, at which time the contract with Lloyd's can be extended, rebid, or the City could choose to hire its own in-house crew to
perform maintenance services. There is no budget for start-up costs at this time. Rebidding would incur additional
administrative costs as well as a possible increase in contract amount. Lloyd Enterprises has provided road maintenance
service for the past three years and has become familiar with the City and its processes. Therefore, the Committee m/s/c to
recommend to Council at the December 3, 1996, meeting that the Lloyd's contract be extended in the amount of $485,292 plus
$37,000 for materials, a two percent increase which includes increases in labor costs.
E. Street Smmpk_g Contract Renewal -/Rebid - Everson's Econo-Vac has provided City street sweeping services since May of
1993. On November 6, 1996, Everson's notified the City that it would require a 73 % increase for the coming year for the
same level of service. The contractor has not received a cost increase for the work over the three years of the contract.
However, since this increase is significant, the Committee m/s/c to recommend to Council that the Street Sweeping Contract
be rebid for 1997.
F. Vadis Litter Pickup Contract Renewal/Rebid - The litter clean-up work provided by vadis Northwest has represented an
excellent value. The number of litter and debris complaints handled by the City has declined markedly since this service was
initiated three years ago. The scope of work directs Vadis Northwest to perform a variety of low -skilled and semi -skilled
operations, in addition to maintenance of right-of-ways. This flexibility in turn provides labor cost savings to the City, while
providing useful employment to specially challenged individuals. The Committee m/s/c to recommend to Council that their
contract be renewed for 1997 to include a 3 % increase based on increases in labor costs, vehicle maintenance and operating
costs, insurance costs, and benefit costs.
G. BPA Trail Phase II/Lloyd's Contract Termination - The Committee m/s/c to recommend to Council that the BPA Trail Phase II
be rebid. The contract with Lloyd's Enterprises, Inc., was terminated because the Disadvantaged Business Enterprise (DBE)
subcontractor selected for the job was not properly certified for work on Federal projects as required. Without proper
certification, the work would be ineligible for ISTEA reimbursement. The City is unable to construct the project without
Federal funding. The WSDOT will not allow a substitute certified DBE.
H. SigWag of Private Roads - On September 27, 1996, the City Clerk's office received a written request to the City Council for a
street address sign to be installed for SW 318th Court at 353rd Avenue SW. The request was forwarded to the Public Works
Department, through the City Manager's office. SW 318th Court is a private street, and current policy provides that property
owners will pay for installation and maintenance of signs on private streets, currently a cost of $65.00 per installation. In the
past, the County installed street signs for private roads at no charge to the citizen. In addition, signage of private streets (street
address signs only) provide assistance to emergency vehicles, mail delivery, and other services in locating a particular address
on a private street. The Committee m/s/c to recommend to Council that staff be authorized to install street signs as no cost to
the citizen. These must be by request only. Records should be kept of the number of signs installed and a report brought back
to the Committee in a year.
S. OTHER ITEMS
There were no other items to discuss.
6. FUTURE MEETINGS/AGENDAS
If it is determined that there are time sensitive issues, the next meeting will be held at 5:30pm, Tuesday, December 3, 1996. If
there are none, the next meeting will be held on December 16, 1996.
7. ADJOURN
The meeting was adjourned at 6:30pm.
I:\LU-TRANS\NOV 18LUT.SUM
CITY OF
DATE: December 11, 1996
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM: Jeff Pratt, Surface Water Manager
SUBJECT.- Final Acceptance of the Olympic View Park Stream Channel
Stabilization Project (AG 96-249)
The City Council's final acceptance of a Public Works project is required before Washington State
will allow release of project retainage. The Olympic View Park Stream Channel Stabilization
Project has been completed at a final cost of $53,204.59 which is $2,353.41 less than the
approved contract budget of $55,558.00 (not including the authorized 10% contingency).
Place the following item on the January 7, 1997 Council Consent Agenda for approval:
1. Acceptance of the Olympic View Park Stream Channel Stabilization Project as complete.
K:\SWM\WQ\PROJECTS\OLYVIEW\FINALAGD.WPD
eOF
DATE: December 10, 1996
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM: Rick Perez, Traffic Engineer /0'
SUBJECT. • SR99 Signal Coordination/Modification Improvements
This project installed new traffic signal controllers on Pacific Highway at Dash Point Road and
South 288th Street and interconnect on Pacific Highway between South 288th Street and South
304th Street. To coordinate these signals with the rest of the North Central Signal System, updated
coordinated signal timing plans were developed for the entire system. This includes Pacific
Highway South between South 288th Street and South 324th Street and South 320th Street between
1st Avenue South and Interstate 5.
The original project budget was $245,000 for design, construction, development, and
implementation of timing plans, as well as design and construction of any operational improvements
on Pacific Highway or 320th Street that were identified over the course of the project. Of this
amount, $160,751 was spent on design, construction, and development of four signal timing plans.
The project budget was reduced by $57,380 in the midyear adjustment, leaving a remaining budget
of $21,100 in the consultant contract and $30,469 for operational improvements.
Staff has reviewed the consultant's suggested signal modifications and determined that several
improvements could be made that would enhance operations at four (4) intersections, reducing
driver frustration, delay, fuel consumption, and possibly accident rates. These improvements
include the following:
► Pacific Highway So at Dash Point Road: Convert the northbound left -turn phase from
protected to protected/permitted, allowing the northbound left -turn during the southbound
through -phase;
IN. 1st Avenue So at So 320th Street: Convert the northbound and southbound left -turn phases
from protected only to protected/permitted, and add a right -turn overlap for the northbound
right -turn;
► So 320th Street at 11th Place So: Remove the westbound protected/permitted left -turn
phase;
► 20th Avenue So at So 320th Street: Eliminate the split phases, allowing northbound and
southbound movements concurrently.
The design of the proposed signal modifications would be completed by City staff with $27,500
budgeted for construction by King County forces, including a 10.8% contingency.
The Consultant will also prepare additional signal timing plans for weekend traffic patterns using
the remaining $21,100 in accordance with the original scope of the project.
Recommendation:
Staff recommends that the Land Use/Transportation Committee approve the proposed improvements
and forward the recommendation to the City Council consent agenda on December 17, 1996.
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DATE: December 10, 1996
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM. Ken Miller, Street Systems Manager
V�N
SUBJECT: The 1996 Sidewalk Replacement Project Budget Adjustment
At the September 9, 1996 Land Use and Transportation meeting, bid results for the 1996 Sidewalk
Replacement Project were presented to the committee. Attached is the memorandum distributed for
that meeting.
Three bids were received ranging from $82,248.50, by Ram Inc. Contractors, to $210,514.50, by
Laney Construction Co. The original bid documents were for three schedules, Schedule A which was
for work on the north side of South/Southwest 320th Street, Schedule B, for the south side of
South/Southwest 320th Street, and Schedule C, for the west side of 21st Avenue Southwest. In
order to be within the project budget of $65,617.10, staff recommended to award only Schedules
A and B, and to add portions of Schedule C back into the project, as budget allows, once
Schedules A and B were completed.
The project was awarded to Ram Inc. Contractors, the low bidder, at the September 17, 1996 City
Council meeting, in the amount of $48,514.00, with $4,851.40 in contingency funds, and $2,000 for
inspection, for a total of $55,365.40.
The work on Schedules A and B are near completion. The cost of the project has increased by
approximately $24,000. The primary reason for the increase in project costs is in the sections of
sidewalk, curb and gutter at the wheelchair ramp replacement areas, which were originally
anticipated to remain. However, once demolition work began on the project, it was determined
that it was not possible to maintain the structural integrity of those sections, and that they needed
to be replaced.
Included in the $24,000 increase, street maintenance staff identified additional wheelchair ramps,
sidewalk, curb and gutter sections, that needed replacement, but was not included in the original
contract. Since this work was relatively minor and the contractor was already mobilized at the
site, it was more efficient and economical, to have work performed at the same time.
The original available construction project budget from the Structures Account presented at the
September 9, 1996 Land Use and Transportation Committee meeting was in the amount of
$65,617.10. Since then, an additional $15,432.40 was added back to the Structures Account,
these funds were originally to be transferred to the overlay budget to cover costs for the guardrail
on Redondo Way South. This transfer did not occur in time for the mid -year adjustment, and as
a result it is still in the Structures Account. However, there was enough funds left in the overlay
project budget to cover the costs for the guardrail, and therefore this transfer of funds will not be
necessary.
As you may recall, the Streets Engineer Position is funded 75 % from the Overlay Account, and
25% from the Structures Account. The 25% ($14,721) from the Structures Account was
inadvertently deducted twice. Therefore the total available funds in the Structures Account is
$95,770.50 ($65,617.10 + $15,432.40 + $14,721).
An additional $9,238 has been encumbered for the South 312th Street Sidewalk Project. This
brings the total expenditures of the Structures Account to $88,603.40 ($55,365.40 for the original
contract + $24,000 for the change order + $9,238 for the South 312th Street Project).
Therefore, the available balance in the structures account is $7,167.10 ($95,770.50 - $88,603.40).
The remaining budget would allow the City to add a portion of Schedule C back into the project
as originally planned. The available funds of $7,167.10 after the completion of Schedules A and
B, would cover the costs of replacing approximately 180 square yards of sidewalk in Schedule C.
1) Approve changing the budget for the 1996 Sidewalk Program Budget from $55,365.40 to
$95,770.50, which includes adding $7,167.10 of Schedule C back into the 1996 Sidewalk
Replacement Project.
2) Approve amending RAM Contractors, Inc,'s contract to $84,532.50 ($48,514 + $4,851.40
+ $24,000 + $7,167.10).
3) Forward to the December 17, 1996 City Council for approval and place on the consent agenda.
KALUTM96SWCO.MEM
eOFjjFINOOOr
DATE. September 4, 1996
TO. Phil Watkins, Chair
Land Use/Transportation Committee
FROM.- Ken Miller, Street Systems Manager
SUBJECT. • The 1996 Sidewalk Replacement Project Bid Results
The following three (3) bids were received August 28, 1996, at 10:10 a.m., for the 1996 Sidewalk
Replacement Project (see attached memo for further detail):
$ 821248.50
$ 96,231.00
$ 210,514.50
$ 65,324.72
$ 48,514.00
$ 58,404.00
$ 85,569.50
$ 36,481.66
Ram Inc. Contractors
Brad Mason Trucking
Laney Construction Co.
Engineer's Estimate
The apparent low bidder is Ram Inc. Contractors Their bid is broken down into the following
schedules.
Schedule Bid project
A $ 30,464.00 South/Southwest 320th Street - North Side
B $ 18,050.00 South/Southwest 320th Street - South Side
C $ 33,735.50 21st Avenue Southwest - West Side
In order to assure that the contract is awarded within budget, Schedule C will be deleted from the
contract. The following is breakdown of the construction costs.
Contract Amount $48,514.00
Inspection 2,000.00
10% Contingency 4,851.40
Total $55,365.40
The total project cost estimate including a 10% contingency is $55,365.40, and is within the
$65,617.10 project budget. If there are sufficient funds remaining when all work is completed
on Schedules A & B, a portion of Schedule C will be added back into the contract, up to the
budgeted amount.
1) Award Schedules A & B of the 1996 Sidewalk Replacement Project to Ram Inc. Contractors,
the apparent low bidder, in the amount of $48,514.00, and approve a $4,851.40 contingency.
As funding allows, approve adding a portion of Schedule C back into the contract, up to the
budgeted amount.
2) Authorize the City Manager to execute the contract.
KALUTC\96SWAWD.h1M
DATE: December 4, 1996
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM: Ken Miller, Street Systems Manager
SUBJECT.- SW Dash Point Road at 8th Avenue SW Trgffic Signal and Intersection
Improvement Project - 50% Design and Right of Way Acquisition Approval
BACKGROUND
The SW Dash Point Road at 8th Avenue SW Traffic Signal and Intersection Improvement
Project was funded as a part of the 1995 voter approved bond issue. Currently, this intersection
is not signalized and at peak traffic periods access to and from the community to SW Dash Point
Road is very difficult causing traffic congestion and accidents. This project will install a traffic
signal, channelization to allow left turns, improve street lighting, and add sidewalks for bus
stops.
The project is approximately 50% designed and right-of-way acquisition has been identified
along SW Dash Point Road. An Open House will be held in late January, 1997 to solicit public
comment on the proposed design. After approval of the 50% design plans, right-of-way
acquisition and final design will begin. The 50% complete project plans will be presented at the
December 16, 1996 meeting.
RECOMMENDATION
Place the following items on the January 7, 1997 Council Consent Agenda for approval:
1. Approve the 50% design plans for the SW Dash Point Road at 8th Avenue SW Traffic
Signal and Intersection Improvement Project and authorize staff to proceed with final
design.
2. Authorize staff to proceed with right-of-way acquisition for the project. Final Purchase
and Sale Agreements will be brought to Council for approval.
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eFA
DATE. December 4, 1996
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM: Ken Miller, Street Systems Manager
4�N
SUBJECT.- 21st Avenue Surat SW 325th Place Tirgffic Signal and Intersection Improvement
Project - 30% Design and Right of Way Acquisition Approval
BACKGROUND
The 21st Avenue SW at SW 325th Place Traffic Signal and Intersection Improvement Project
was funded as a part of the 1995 voter approved bond issue. Currently, this intersection is not
signalized, and access to and from the neighborhood to 21st Avenue SW is very difficult. This
project will widen 21st Avenue SW adding a traffic signal, improving street lighting, relocating
utilities, and adding channelization for left turns at SW 326th and SW 328th Streets.
The project is approximately 30% designed, right-of-way acquisition has been identified along
21st Avenue SW. An Open House will be held in February, 1997 to solicit public comments.
After approval of the 30% design plans, right-of-way acquisition and final design will begin.
The 30% complete project plans will be presented at the December 16, 1996 meeting.
RECOMMENDATION
Place the following items on the January 7, 1997 Council Consent Agenda for approval:
1. Approve the 30% design plans for the 21st Avenue SW at SW 325th Place Traffic Signal
and Intersection Improvement Project and authorize staff to proceed with final design.
2. Authorize staff to proceed with right-of-way acquisition for the project. Final Purchase
and Sale Agreements will be brought to Council for approval.
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