Loading...
LUTC PKT 12-16-1996December 16, 1996 5:30 pm City of Federal Way City Council Land Use/Transportation Committee AGENDA City Hall Council Chambers 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. PUBLIC COMMENT (3 minute limit) 4. BUSINESS ITEMS A. Final Acceptance Olympic View Park Action Pratt/10 min Stream Improvements C. SR99 Signal Coordination/Modification Action Perez/15 min Improvements B. 1996 Sidewalk Replacement Contract Action Miller/5 min Budget Adjustment D. 50% Design Approval @ 8th SW & Action Miller/ 10 min Dash Point Road E. 30% Design Approval for 21st Ave SW & Action Miller/10 min SW 325th traffic signal F. Set LUTC Agenda for January Action All 5. OTHER ITEMS 6. FUTURE MEETINGS/AGENDAS 7. ADJOURN Committee Members: City Staff.- ta„�Phil PhilWatkins, Chair Greg Moore, CDS Director Ron Gintz Sandy Lyle, Administrative Assistant Mary Gates 661-4116 I:\LU-TRANS\DEC 16LUT.AGN November 18, 1996 5:30pm City of Federal Way City Council Land Use/Transportation Committee SUMMARY City Hall Council Chambers In attendance: Committee members Phil Watkins (chair), Ron Gmtz and Mary Gates; Director of Community Development Services Greg Moore; Public Works Director Cary Roe; Street Systems Engineer Ken Miller; Assistant City Attorney Bonnie Lindstrom; Assistant Director of Community Development Services Kathy McClung; Principal Planner Greg McCormick; Street Systems Engineer Al Emter; Administrative Assistant Sandy Lyle. 1. CALL TO ORDER The meeting was called to order at 5:30 pm. 2. APPROVAL OF MINUTES The minutes of the October 21, 1996, meeting were approved as submitted. 3. PUBLIC COMMENT There was no public comment on items other than those included in the agenda. 4. BUSINESS ITEMS A. Sign Code Upe - Sign enforcement activity has been reduced with the departure of the sign enforcement interns and the reduction of the permanent intern's hours. The building and electrical inspectors continue to pick up signs in the public right of way. Approximately three hundred fifty businesses or property owners have yet to be notified about the status of their signs. One hundred twenty-three citations have been issued. Fifteen sign appeals have been filed. The Committee extended kudos to staff for keeping roadside right-of-ways neat and clean, especially during election time. They requested monthly updates of the status of sign enforcement as part of the monthly land use activity reports. B. Fee Schedule for Comrnidmive Amendments - Following discussion of fees charged for various land use permits, estimates of costs of privately initiated amendments to the Comprehensive Plan and based upon staff time used to accomplish such tasks, the Committee agreed that existing fees shall stand until such time as work on the effects of regulatory reform (HB 1724) is complete. Added Discussion on Household/Emn1gympnt Allocation - The Household/Employment Allocation Update will be reviewed by the Growth Management Planning Council soon. Staff may be proposing 25 % reductions in the projections of households and an increase in employment. C. Final Proiect Acc%&me of South 356th Right Hand Turn Lane - Prior to release of retainage on a Public Works project, the City Council must accept the work as complete to meet State Department of Revenue and Department of Labor and Industries requirements. The South 356th/SR99 right hand turn lane project was completed twelve thousand dollars below budget. The Committee m/s/c to recommend acceptance of the project as final to the full Council at the November 19, 1996, meeting. D. Street Maintenance Contract Renewal/Rebid - The current contract with Lloyd Enterprises, Inc., expires on December 31, 1996, at which time the contract with Lloyd's can be extended, rebid, or the City could choose to hire its own in-house crew to perform maintenance services. There is no budget for start-up costs at this time. Rebidding would incur additional administrative costs as well as a possible increase in contract amount. Lloyd Enterprises has provided road maintenance service for the past three years and has become familiar with the City and its processes. Therefore, the Committee m/s/c to recommend to Council at the December 3, 1996, meeting that the Lloyd's contract be extended in the amount of $485,292 plus $37,000 for materials, a two percent increase which includes increases in labor costs. E. Street Smmpk_g Contract Renewal -/Rebid - Everson's Econo-Vac has provided City street sweeping services since May of 1993. On November 6, 1996, Everson's notified the City that it would require a 73 % increase for the coming year for the same level of service. The contractor has not received a cost increase for the work over the three years of the contract. However, since this increase is significant, the Committee m/s/c to recommend to Council that the Street Sweeping Contract be rebid for 1997. F. Vadis Litter Pickup Contract Renewal/Rebid - The litter clean-up work provided by vadis Northwest has represented an excellent value. The number of litter and debris complaints handled by the City has declined markedly since this service was initiated three years ago. The scope of work directs Vadis Northwest to perform a variety of low -skilled and semi -skilled operations, in addition to maintenance of right-of-ways. This flexibility in turn provides labor cost savings to the City, while providing useful employment to specially challenged individuals. The Committee m/s/c to recommend to Council that their contract be renewed for 1997 to include a 3 % increase based on increases in labor costs, vehicle maintenance and operating costs, insurance costs, and benefit costs. G. BPA Trail Phase II/Lloyd's Contract Termination - The Committee m/s/c to recommend to Council that the BPA Trail Phase II be rebid. The contract with Lloyd's Enterprises, Inc., was terminated because the Disadvantaged Business Enterprise (DBE) subcontractor selected for the job was not properly certified for work on Federal projects as required. Without proper certification, the work would be ineligible for ISTEA reimbursement. The City is unable to construct the project without Federal funding. The WSDOT will not allow a substitute certified DBE. H. SigWag of Private Roads - On September 27, 1996, the City Clerk's office received a written request to the City Council for a street address sign to be installed for SW 318th Court at 353rd Avenue SW. The request was forwarded to the Public Works Department, through the City Manager's office. SW 318th Court is a private street, and current policy provides that property owners will pay for installation and maintenance of signs on private streets, currently a cost of $65.00 per installation. In the past, the County installed street signs for private roads at no charge to the citizen. In addition, signage of private streets (street address signs only) provide assistance to emergency vehicles, mail delivery, and other services in locating a particular address on a private street. The Committee m/s/c to recommend to Council that staff be authorized to install street signs as no cost to the citizen. These must be by request only. Records should be kept of the number of signs installed and a report brought back to the Committee in a year. S. OTHER ITEMS There were no other items to discuss. 6. FUTURE MEETINGS/AGENDAS If it is determined that there are time sensitive issues, the next meeting will be held at 5:30pm, Tuesday, December 3, 1996. If there are none, the next meeting will be held on December 16, 1996. 7. ADJOURN The meeting was adjourned at 6:30pm. I:\LU-TRANS\NOV 18LUT.SUM CITY OF DATE: December 11, 1996 TO: Phil Watkins, Chair Land Use/Transportation Committee FROM: Jeff Pratt, Surface Water Manager SUBJECT.- Final Acceptance of the Olympic View Park Stream Channel Stabilization Project (AG 96-249) The City Council's final acceptance of a Public Works project is required before Washington State will allow release of project retainage. The Olympic View Park Stream Channel Stabilization Project has been completed at a final cost of $53,204.59 which is $2,353.41 less than the approved contract budget of $55,558.00 (not including the authorized 10% contingency). Place the following item on the January 7, 1997 Council Consent Agenda for approval: 1. Acceptance of the Olympic View Park Stream Channel Stabilization Project as complete. K:\SWM\WQ\PROJECTS\OLYVIEW\FINALAGD.WPD eOF DATE: December 10, 1996 TO: Phil Watkins, Chair Land Use/Transportation Committee FROM: Rick Perez, Traffic Engineer /0' SUBJECT. • SR99 Signal Coordination/Modification Improvements This project installed new traffic signal controllers on Pacific Highway at Dash Point Road and South 288th Street and interconnect on Pacific Highway between South 288th Street and South 304th Street. To coordinate these signals with the rest of the North Central Signal System, updated coordinated signal timing plans were developed for the entire system. This includes Pacific Highway South between South 288th Street and South 324th Street and South 320th Street between 1st Avenue South and Interstate 5. The original project budget was $245,000 for design, construction, development, and implementation of timing plans, as well as design and construction of any operational improvements on Pacific Highway or 320th Street that were identified over the course of the project. Of this amount, $160,751 was spent on design, construction, and development of four signal timing plans. The project budget was reduced by $57,380 in the midyear adjustment, leaving a remaining budget of $21,100 in the consultant contract and $30,469 for operational improvements. Staff has reviewed the consultant's suggested signal modifications and determined that several improvements could be made that would enhance operations at four (4) intersections, reducing driver frustration, delay, fuel consumption, and possibly accident rates. These improvements include the following: ► Pacific Highway So at Dash Point Road: Convert the northbound left -turn phase from protected to protected/permitted, allowing the northbound left -turn during the southbound through -phase; IN. 1st Avenue So at So 320th Street: Convert the northbound and southbound left -turn phases from protected only to protected/permitted, and add a right -turn overlap for the northbound right -turn; ► So 320th Street at 11th Place So: Remove the westbound protected/permitted left -turn phase; ► 20th Avenue So at So 320th Street: Eliminate the split phases, allowing northbound and southbound movements concurrently. The design of the proposed signal modifications would be completed by City staff with $27,500 budgeted for construction by King County forces, including a 10.8% contingency. The Consultant will also prepare additional signal timing plans for weekend traffic patterns using the remaining $21,100 in accordance with the original scope of the project. Recommendation: Staff recommends that the Land Use/Transportation Committee approve the proposed improvements and forward the recommendation to the City Council consent agenda on December 17, 1996. RAP\rap cc: Project File Day File kAIutc\sigph2.mem eOFAC= Frl0000r DATE: December 10, 1996 TO: Phil Watkins, Chair Land Use/Transportation Committee FROM. Ken Miller, Street Systems Manager V�N SUBJECT: The 1996 Sidewalk Replacement Project Budget Adjustment At the September 9, 1996 Land Use and Transportation meeting, bid results for the 1996 Sidewalk Replacement Project were presented to the committee. Attached is the memorandum distributed for that meeting. Three bids were received ranging from $82,248.50, by Ram Inc. Contractors, to $210,514.50, by Laney Construction Co. The original bid documents were for three schedules, Schedule A which was for work on the north side of South/Southwest 320th Street, Schedule B, for the south side of South/Southwest 320th Street, and Schedule C, for the west side of 21st Avenue Southwest. In order to be within the project budget of $65,617.10, staff recommended to award only Schedules A and B, and to add portions of Schedule C back into the project, as budget allows, once Schedules A and B were completed. The project was awarded to Ram Inc. Contractors, the low bidder, at the September 17, 1996 City Council meeting, in the amount of $48,514.00, with $4,851.40 in contingency funds, and $2,000 for inspection, for a total of $55,365.40. The work on Schedules A and B are near completion. The cost of the project has increased by approximately $24,000. The primary reason for the increase in project costs is in the sections of sidewalk, curb and gutter at the wheelchair ramp replacement areas, which were originally anticipated to remain. However, once demolition work began on the project, it was determined that it was not possible to maintain the structural integrity of those sections, and that they needed to be replaced. Included in the $24,000 increase, street maintenance staff identified additional wheelchair ramps, sidewalk, curb and gutter sections, that needed replacement, but was not included in the original contract. Since this work was relatively minor and the contractor was already mobilized at the site, it was more efficient and economical, to have work performed at the same time. The original available construction project budget from the Structures Account presented at the September 9, 1996 Land Use and Transportation Committee meeting was in the amount of $65,617.10. Since then, an additional $15,432.40 was added back to the Structures Account, these funds were originally to be transferred to the overlay budget to cover costs for the guardrail on Redondo Way South. This transfer did not occur in time for the mid -year adjustment, and as a result it is still in the Structures Account. However, there was enough funds left in the overlay project budget to cover the costs for the guardrail, and therefore this transfer of funds will not be necessary. As you may recall, the Streets Engineer Position is funded 75 % from the Overlay Account, and 25% from the Structures Account. The 25% ($14,721) from the Structures Account was inadvertently deducted twice. Therefore the total available funds in the Structures Account is $95,770.50 ($65,617.10 + $15,432.40 + $14,721). An additional $9,238 has been encumbered for the South 312th Street Sidewalk Project. This brings the total expenditures of the Structures Account to $88,603.40 ($55,365.40 for the original contract + $24,000 for the change order + $9,238 for the South 312th Street Project). Therefore, the available balance in the structures account is $7,167.10 ($95,770.50 - $88,603.40). The remaining budget would allow the City to add a portion of Schedule C back into the project as originally planned. The available funds of $7,167.10 after the completion of Schedules A and B, would cover the costs of replacing approximately 180 square yards of sidewalk in Schedule C. 1) Approve changing the budget for the 1996 Sidewalk Program Budget from $55,365.40 to $95,770.50, which includes adding $7,167.10 of Schedule C back into the 1996 Sidewalk Replacement Project. 2) Approve amending RAM Contractors, Inc,'s contract to $84,532.50 ($48,514 + $4,851.40 + $24,000 + $7,167.10). 3) Forward to the December 17, 1996 City Council for approval and place on the consent agenda. KALUTM96SWCO.MEM eOFjjFINOOOr DATE. September 4, 1996 TO. Phil Watkins, Chair Land Use/Transportation Committee FROM.- Ken Miller, Street Systems Manager SUBJECT. • The 1996 Sidewalk Replacement Project Bid Results The following three (3) bids were received August 28, 1996, at 10:10 a.m., for the 1996 Sidewalk Replacement Project (see attached memo for further detail): $ 821248.50 $ 96,231.00 $ 210,514.50 $ 65,324.72 $ 48,514.00 $ 58,404.00 $ 85,569.50 $ 36,481.66 Ram Inc. Contractors Brad Mason Trucking Laney Construction Co. Engineer's Estimate The apparent low bidder is Ram Inc. Contractors Their bid is broken down into the following schedules. Schedule Bid project A $ 30,464.00 South/Southwest 320th Street - North Side B $ 18,050.00 South/Southwest 320th Street - South Side C $ 33,735.50 21st Avenue Southwest - West Side In order to assure that the contract is awarded within budget, Schedule C will be deleted from the contract. The following is breakdown of the construction costs. Contract Amount $48,514.00 Inspection 2,000.00 10% Contingency 4,851.40 Total $55,365.40 The total project cost estimate including a 10% contingency is $55,365.40, and is within the $65,617.10 project budget. If there are sufficient funds remaining when all work is completed on Schedules A & B, a portion of Schedule C will be added back into the contract, up to the budgeted amount. 1) Award Schedules A & B of the 1996 Sidewalk Replacement Project to Ram Inc. Contractors, the apparent low bidder, in the amount of $48,514.00, and approve a $4,851.40 contingency. As funding allows, approve adding a portion of Schedule C back into the contract, up to the budgeted amount. 2) Authorize the City Manager to execute the contract. KALUTC\96SWAWD.h1M DATE: December 4, 1996 TO: Phil Watkins, Chair Land Use/Transportation Committee FROM: Ken Miller, Street Systems Manager SUBJECT.- SW Dash Point Road at 8th Avenue SW Trgffic Signal and Intersection Improvement Project - 50% Design and Right of Way Acquisition Approval BACKGROUND The SW Dash Point Road at 8th Avenue SW Traffic Signal and Intersection Improvement Project was funded as a part of the 1995 voter approved bond issue. Currently, this intersection is not signalized and at peak traffic periods access to and from the community to SW Dash Point Road is very difficult causing traffic congestion and accidents. This project will install a traffic signal, channelization to allow left turns, improve street lighting, and add sidewalks for bus stops. The project is approximately 50% designed and right-of-way acquisition has been identified along SW Dash Point Road. An Open House will be held in late January, 1997 to solicit public comment on the proposed design. After approval of the 50% design plans, right-of-way acquisition and final design will begin. The 50% complete project plans will be presented at the December 16, 1996 meeting. RECOMMENDATION Place the following items on the January 7, 1997 Council Consent Agenda for approval: 1. Approve the 50% design plans for the SW Dash Point Road at 8th Avenue SW Traffic Signal and Intersection Improvement Project and authorize staff to proceed with final design. 2. Authorize staff to proceed with right-of-way acquisition for the project. Final Purchase and Sale Agreements will be brought to Council for approval. KM: tm cc: Project File Day File k: \lutc\dash&8th.mem eFA DATE. December 4, 1996 TO: Phil Watkins, Chair Land Use/Transportation Committee FROM: Ken Miller, Street Systems Manager 4�N SUBJECT.- 21st Avenue Surat SW 325th Place Tirgffic Signal and Intersection Improvement Project - 30% Design and Right of Way Acquisition Approval BACKGROUND The 21st Avenue SW at SW 325th Place Traffic Signal and Intersection Improvement Project was funded as a part of the 1995 voter approved bond issue. Currently, this intersection is not signalized, and access to and from the neighborhood to 21st Avenue SW is very difficult. This project will widen 21st Avenue SW adding a traffic signal, improving street lighting, relocating utilities, and adding channelization for left turns at SW 326th and SW 328th Streets. The project is approximately 30% designed, right-of-way acquisition has been identified along 21st Avenue SW. An Open House will be held in February, 1997 to solicit public comments. After approval of the 30% design plans, right-of-way acquisition and final design will begin. The 30% complete project plans will be presented at the December 16, 1996 meeting. RECOMMENDATION Place the following items on the January 7, 1997 Council Consent Agenda for approval: 1. Approve the 30% design plans for the 21st Avenue SW at SW 325th Place Traffic Signal and Intersection Improvement Project and authorize staff to proceed with final design. 2. Authorize staff to proceed with right-of-way acquisition for the project. Final Purchase and Sale Agreements will be brought to Council for approval. KM: tm cc: Project File Day File k:\1W\21st@325.mem