LUTC PKT 02-05-1996February 5, 1996
5:30 pm
City of Federal Way
City Council
Land Use/Transportation Committee
AGENDA
1.
CALL TO ORDER
2.
APPROVAL OF MINUTES
3.
PUBLIC COMMENT
4.
BUSINESS ITEMS
A. FWSD/Metro Transit Presentation
Information
B. Update Sign Code Brief
Information
C. Workload & Priorities
Action
D. Planning Commission
Action
Appointments Action
E. Review of Bond Issue Project
Information
Schedule
F. Street Maintenance Contract
Action
with Lloyds
G. Landscape Maintenance Contract
Action
H. South 324th Street Curb &
Action
Sidewalk Bid Authority
5.
OTHER ITEMS
6.
FUTURE MEETINGS/AGENDAS
7.
ADJOURN
City Hall
Council Chambers
Hil Hornung/ 10 min
Cruz/McClung 5 min
McClung/ 10 min
McClung/5 min
Roe/ 15 min
Miller/5 min
Miller/5 min
Miller/5 min
Committee Members: City Staff.-
Phil Watkins, Chair Greg Moore, CDS Director
Ron Gintz Sandy Lyle, Administrative Assistant
Mary Gates 661-4116
� /16, 1995
6:00 pm
City of Federal Way
City Council
Land Use/Transportation Committee
'� c....i City Hall
iii i; Council Chambers
SUMMARY
In attendance: Committee member's Phil Watkins (chair), Mary Gates, and Ron Gintz; Council Members Hope
Elder and Michael Park; Assistant City Manager Philip Keightley; Director of Community Development Services
Greg Moore; Assistant Director of Community Development Services Kathy McClung; Public Works Director Cary
Roe; City Attorney Londi Lindell; Traffic Engineer Saeid Daniari; Policy/Project Specialist Larry Springer; Senior
Financial Analyst John Caulfield; Senior Planner Margaret Clark; Code Compliance Officer Betty Cruz;
Administrative Assistant Pam Pollman.
CALL TO ORDER
Chairman Phil Watkins called the meeting to order at 5:32 p.m.
APPROVAL OF MINUTES
It was m/s/c to approve the minutes as presented.
PUBLIC COMMENT
There was no public comment on any item not included in the agenda.
BUSINESS ITEMS
A. RTA Presentation: Paul Matsuoka and assistant Val Batey from the Regional Transit Authority briefed
the audience on a new approach to a Phase I Regional Transit System. This new method, described in the
handout distributed to the Committee at the meeting, uses key principles recently adopted by the RTA Board
in response to public input. The RTA Board will be discussing different packages of investments with
community leaders over the next several weeks. A new transit proposal is to be presented to voters at a
September or November 1996 election. This plan allows four months to develop a final proposal and an
additional four to six months to provide information to voters to help them make their decision. The
Committee stressed that one of the priorities for Federal Way was more or larger park-and-ride lots.
B. SR509/Airport South Access Road: Berger/Abam Engineers, Inc., vice president Geoffrey L. Baillie
discussed the proposal to extend the existing SR509 freeway to one of three possible connections with I-5,
and to construct a new south access roadway to SeaTac International Airport. The Land Use/Transportation
Committee reiterated that Federal Way does not support the south access road. They feel the dollars should
be diverted to make improvements on Highways 18 and 509. A handout of frequently asked questions on the
SR 509/South Access project was distributed. While it does not contain the official status of the Draft
Environmental Impact Statement currently in circulation, the intent is to provide general information to help
explain the project.
C. King County /Metro CTR Agreement: Saeid Daniari explained that any City having within its
jurisdiction one or more major employers (public or private) that with one hundred (100) or more full time
employees is required to develop and implement a Commute Trip Reduction plan. The City of Federal Way
currently has thirteen eligible employers. The purpose of this agreement with Metro is to assign certain tasks
to be undertaken by Metro on behalf of the City to implement the CTR act. Mr. Daniari received Committee
(Mary moved/Ron seconded) recommendation to forward the CTR contract with King County and Metro to
full City Council for approval.
The Committee agreed to consider the proposed CTR incentive programs described by Mr. Daniari and
forward to full City Council for approval. By explaining program recommendations using grant funds from
Metro and the state as part of the CTR incentives it is hoped that this will reduce single occupant vehicles.
The goal is to reduce vehicle miles traveled (VMT) per employee trip by 25% by 1997.
D. SR99/WSDOT Project: The intent of this project is to re -develop SR99/Pacific Highway
South/International Boulevard (15.31 miles total length) to a balanced, multimodal transportation facility
linking urban centers, business centers, and key communities. Mr. Daniari stated this will encourage
development of new business beneficial to overall public/consumer use. The Committee m/s/c to use funds
from City Manager contingency fund and approved the required funding match of $9,000. The
recommendation was forwarded to full City Council for approval.
E. Status report on Signs and Sign Code: Betty Cruz presented the status of Sign Code enforcement. A
one page summary sheet will be included with business registration applications and the Federal Way
Chamber of Commerce will include a sheet in their packets explaining basic regulations with contact person
name to get more information on Sign Code regulations. The Committee suggested that a certified letter be
sent to non-compliant businesses with all sign issues addressed for that site. Legal interpretations on Sign
Code related questions were answered by the City Attorney. Betty will review suggestions/issues with
Community Development Services staff and report back to the Committee at a future meeting.
F. Annexation Policies: Larry Springer requested feedback from the Committee on detail, format, and
general usefulness of the annexation model. Staff is also proposing an in-house evaluation of capital facilities
for future growth needs. The Committee suggested that King County bring standards of existing
infrastructure equal to Federal Way standards prior to completion of the annexation process in designated
areas.
G. Refresher on Workload and Priorities: After a discussion of 1996 proposed work programs it was
decided that decisions would be made as to prioritization after the City Council retreat. Staff will work on
top priorities and when Council has defined 1996 goals a discussion on workload will be on the agenda for
the February 5, 1996, LUTC meeting.
H. Charging School Impact Fees on ADU's: Margaret Clark presented ADU information as requested by
the Committee. Federal Way SD representative, Jodi Putman, was present to answer any questions the
Committee might have concerning the school district's interpretations. The Committee directed staff critique
interpretations of the school district to ensure we are communicating the same information.
The Committee felt that informative media coverage or a newsletter should be sent to school district patrons
asking them to register ADU's (giving them a one year grace period). A discussion followed as to a
reduction in school impact fees schedule to reflect affordable housing ordinance. An $850 (detached) or
$650-700(attached) was given as an example rather than established school impact fees. The Law Department
was directed to pursue exemptions and to prepare an amendment that would add a one year window for
previous ADUs to become registered. The Committee felt a legal background is needed to answer questions
regarding existing ADU's and non -conforming ADU's.
6. Future Meetings/Agendas: The next scheduled Land Use/Transportation Committee meeting will be held
February 5, 1996. Chairman Phil Watkins and CDS Director Greg Moore will meet to set agenda items.
OTHER ITEMS
There were no other items.
6. FUTURE MEETINGS/AGENDAS
ADJOURN
The meeting was adjourned at 8:30 p.m.
CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 30, 1996
TO: Phil Watkins, Chair
Land Use / Transportation Committee
FROM: S sari, City Traffic Engineer
SUBJECT. • School District/Metro Transit Program
Mr. Hil Hornung, a consultant for Federal Way School District will be presenting a discussion on
multi-purpose circulator system for inclusion in King County's Transit Development Plan which
is requested by Federal Way School District. The Discussion would focus on a concept that
would provide guaranteed equitable access to adult and high school students commuters in
neighborhood within the City.
K:V.UM WSD-MELMEM
MEMO
TO: Land Use Committee
From: Kathy McClung, Assistant Director Community Development Director "A
Date: January 16, 1996
Re: 1996 Work Program
Attached is both the updated work program adopted by the Council in November as well as a
proposed work program that incorporates projects added since November and other projects
affecting the planning divisions that have been indicated as high priorities.
Since the initial work program was adopted, the Land use and Long Range Divisions have
experienced some changes. First one FTE was eliminated for the benefit of the Public Works
Department. Secondly the planners have been reorganized in order to better utilize staff
resources. All planners will work on both long range and land use projects depending on
availability , skills and interest. Greg Fewins continues to manage the Land Use projects and
Greg McCormick manages the Long Range planning projects and code amendments.
The attached work program is impacted to some degree by the number of development
applications the department is processing at any given time since processing applications
remain the departments highest priority.
Not included in the proposed work program are work items to be completed by other
divisions of the department. The Building Division continues to look at ways to streamline the
permit process and are looking at code amendments that can potentially make things easier for
our clients.
Work Program Adopted 11/8/95
The following was adopted by the Land Use Committee in October
1995 and the full Council in November.
1. Comprehensive Plan (complete)
2. School Impact Fees (complete)
3. Commercial zones/zoning map (95% complete)
Comment: The Planning Commission should complete this
project in the first quarter of this year. This
project also includes design guidelines.
4. Initiative 164 (not applicable)
5. House Bill 1724
Comment: State mandated regulatory reform measures will
require changes to our zoning Code, Subdivision
Code, Shoreline Master Program, Environmental
Regulations, and processing procedures. The law
requires compliance by April 1, 1996.
6. Junk Vehicles (90% complete)
Comment: This is a code amendment to add a definition in
our code to assist with enforcement of junk
vehicles in residential zones.
7. Subdivision Administrative Changes (90% complete)
Comment: Needs ordinance and SEPA review. Does not need to
go to Planning Commission.
8. Wetland variable Buffer/Stream Setbacks/miscellaneous (50%
complete)
9. Review or non-conformance provisions, i.e. phased improvements
10. Annexation Policy Issues
11. Proposed Comprehensive Plan Follow-up
Comment: There are a number of follow-up items that have
been identified through the comprehensive plan
effort. Following is a non -prioritized list.
A. Subdivision Code (including opens space, zero lot line
provisions, binding site plans and clustering provisions.
B. Impact fees for transportation and parks as allowed under
GMA.
C. Shoreline Master Program update which include preparing
our own program, the Weyerhauser concomitant agreement
commitment to change the designation from conservancy to
urban and related changes to House Bill 1724.
D. PUD provisions in zoning code which includes flexibility
to include creative developments which cannot occur under
current provisions.
E. Residential code amendments for urban design guidelines.
F. Implement affordable housing policies.
G. Subarea planning (348th, 99 corridor)
H. Annual Comp Plan Update.
I. Annual monitoring- land use, households, employment data
base.
Revised Work Program 1996
(Staff Recommendation)
1. Commercial zones/zoning map (95% complete)
Comment: The Planning Commission should complete this
project in the first quarter of this year. This
project also includes design guidelines.
2. Appeal to the Comprehensive Plan
Comment: An appeal to the city's adopted comprehensive plan
has been filed with the State Hearings Board.
3. House Bill 1724
Comment: State mandated regulatory reform measures will
require changes to our Zoning Code, Subdivision
Code, Shoreline Master Program, Environmental
Regulations, and processing procedures. The law
requires compliance by April 1, 1996.
4. Airport Issues (Including CTED grant, Four Post Plan, ACC,
Seatac Master Plan, PSRC, etc.)
5. Space Planning
Comment: The Department has contributed almost a fulll FTE
towards the planning of the police facilities and
utilization of the office space in the Smith
Barney Building. There is still some follow up
work that needs to be completed.
6. Enchanted Park Annexation (50% complete)
7. Sign Enforcement and Notification Program
Comment: This includes enforcement of signs within the
public right of way, portable signs and other
signs of a temporary nature and notification to
businesses of all signs that must be eventually
brought into conformance.
8. Junk Vehicles (90% complete)
Comment: This is a code amendment to add a definition in
our code to assist with enforcement of junk
vehicles in residential zones.
9. Economic Development
Comment: This project is undefined but generally will
include preparation of a economic developmnent
plan and researching and reporting trends in the
area.
10. Downtown Implementation Program -
Comment: The City Manager has directed staff to work with
the property owners within a small, defined area
in the downtown to create an improvement plan to
be implemented in 1997. The exact scope of this
project has not been determined.
11. Annual Comprehenisve Plan Update. The Growth Management Act
and HB 1724 require citys to udate the comprehensive plan yearly
if there is a demand for it.
12. Review of non-conformance provisions, i.e. phased
improvements
13. Subdivision Administrative Changes (90% complete)
Comment: Needs ordinance and SEPA review. Does not require
a hearing before the Planning Commission.
14. Wetland variable Buffer/Stream Setbacks/miscellaneous (50%
complete)
15. Annexation Policy Issues
16. Proposed Comprehensive Plan Follow-up
Comment: There are a number of follow-up items that have
been identified through the comprehensive plan
effort. Following is a non -prioritized list.
A. Subdivision Code (including opens space, zero lot line
provisions, binding site plans and clustering provisions.
B. Impact fees for transportation and parks as allowed under
GMA.
C. Shoreline Master Program update which include preparing
our own program, the Weyerhauser concomitant agreement
commitment to change the designation from conservancy to
urban and related changes to House Bill 1724.
D. PUD provisions in zoning code which includes flexibility
to include creative developments which cannot occur under
current provisions.
E. Residential code amendments for urban design guidelines.
F. Implement affordable housing policies.
G. Subarea planning (348th, 99 corridor)
H. Annual monitoring- land use, households, employment data
base.
interoffice
M E M O R A N D U M
to: Land Use & Transportatio ommittee
from: Greg McCormick, AICP
subject: Planning Commission Appointments
date: January 30, 1996
At the November 8, 1995 the City Council appointed two new members and one alternate to the
Federal Way Planning Commission. These appointments were based on the completion of the non-
residential code revision project which the Commission was beginning at that time. It was staff's
understanding that the all of the outgoing Commissioners had committed to finish the code revision
project before stepping down. However, since November two Commissioners have resigned and
there have been a number of occasions where the Planning Commission did not have a quorum and
therefore could not conduct business related to the code revision project. For example, of the three
working meetings scheduled in January a quorum could be garnered for only one meeting, the other
two meetings were canceled. This situation is making it difficult to complete this project and is
becoming an inconvenience to the public interested in the project that attend the canceled meetings.
Given the current situation staff requests that the LUTC recommend that the Council reconsider the
task -certain appointments made in November and make the appointments of Todd Suchan and Tim
Carr to the Planning Commission to replace Commissioners Rick Feutz and G. Duane Denny
effective immediately.
CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 30, 1996
TO: Phil Watkins, Chair
Land Use / Transportation Committee (LUTC)
FROM: Cary Roe, Public Works Director
Ken Miller, Street Systems Manager y
SUBJECT: 1996 Street Improvements Bond Issue
Background:
On November 7, 1995, the Federal Way Citizens approved the $7,500,000 bond issue for
acquiring, constructing, and maintaining street improvements for the purpose of reducing
congestion and improving safety. The ten (10) projects listed on the ballot are shown and
described on the attached Exhibit 1. The following is a description of the status of the projects
and the implementation plan.
Approach:
The Public Works Department has hired one Contract Engineer to assist with administering the
consultant contracts and is advertising for one additional engineer. The two positions will be
located in the Smith -Barney Building. Consultants have been selected for all ten (10) projects and
the scope of work and contracts are under negotiation.
A Bond Implementation Team has been formed with representatives from Public Works,
Community Development, Management Services, and the City Manager Office. This team of
personnel will meet on a regular basis to monitor project budgets, identify and resolve problems,
prepare and distribute project information and generally assure projects are proceeding on
schedule.
Implementation:
Attached as Exhibit 2, is a bond project spreadsheet that lists each project, the assigned staff,
selected consultants, project budget and the proposed schedule of the various project phases.
Please note that the project schedules are preliminary in nature since several of the project scopes
of work and contracts have not been fully negotiated. Right of Way (ROW) acquisition will likely
be the controlling factor in keeping the projects on schedule.
The individual projects will be brought back to LUTC Committee and full City Council on the
customary 30%, 85% and 100% design phases for review and approval. Right of way acquisition
will be brought to the City Council executive session on a project by project basis as needed.
At the November 28th, 1995 Finance and Economic Development Committee, a question
concerning the timing of the sale of the second $2.5 million of bonds was raised. After evaluating
the bond project implementation plan and schedule, the additional $2.5 million of funds are not
needed from a cash flow perspective in order to complete the projects scheduled for 1996 and
1997. However, due to favorable market conditions and savings associated with issuing the two
bonds within 60 days of one another, staff recommends that the City proceed with sale of the
second $2.5 million of bonds in February of this year.
Recommendation:
To issue the second $2.5 million of bonds in February 1996, in order to take advantage of
favorable market conditions and savings associated with issuing the second $2.5 million of
bonds within 60 days of the first $5.0 million of bonds.
Authorize staff to prepare the appropriate ordinances to facilitate the sale of the $2.5 of
bonds and bring the Draft ordinance forward to the February 6th and 20th, 1996 City
Council meetings for the first and second readings.
EXHIBIT I
NOVEMBER CITIZEN BALLOT ISSUE
ON FEDERAL__ WAY__ COMMUNITY
STREET AND TRAFFIC
IMPROVEMENT PROJECTS S 272
9 SW DA6H
POINT ROAD
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CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 29, 1996
TO: Land Use / Transportation Committee
FROM: Ken Miller, Street Systems Manager
Subject: Streets Maintenance Contract Extension with Lloyd Enterprises until December
1996
Background:
Upon incorporation, the City's Public Works Department contracted with King County for Street
Maintenance Service. In March 1994, the City entered into a contract with Lloyd Enterprises to
perform the Street Maintenance Services. The contract compensation was $456,824.88 and the
term was 12 months. In March of 1995, the contract was extended for an additional 12 months
and the compensation increased by $19,951.12 to $476,776.
Action:
In 1996, as a part of the 1997 budget process, the Public Works Department will analyze the
Street Maintenance services and associated costs. From this analysis staff will develop a
recommendation of how to provide the most cost effective method of providing services.
At this time staff is proposing to extend the Lloyd Enterprise Maintenance Contract for 9 months
until December 31, 1996. This will allow the contract analysis to be performed and begin a
calendar year contract consistent with the budget cycle. The service provided by the contractor
has been excellent and we have received very few complaints regarding their work. The
contractor has also agreed to extend the contract for nine (9) months with no cost increase.
Recommendation:
Forward to the February 20, 1996 City Council meeting and place on the consent agenda:
1). Extend the Streets Maintenance contract with Lloyd Enterprises for nine (9) months until
December 31, 1996.
2). Authorize the City Manager to execute the contract amendment with Lloyd Enterprises
for $356,832.00 plus material costs.
cc: Cary Roe, Director of Public Works
Project File
Day He
KALUTOKNE LOYDAEM
CITY OF FEDERAL WAY
DATE: January 29, 1996
TO: Land Use / Transportation Committee
FROM: Ken Miller, Street Systems Manager
y g
SUBJECT: 1996 Landscape Maintenance Contract
Upon incorporation, the City's Public Works Department contracted with King County for
Landscape Maintenance Service. In 1993, the Parks Department contracted with a private
contractor for right of way landscape maintenance services and in late 1993, the Public Works
Department assumed management of the contract. In 1994, Vadis Northwest was the low bidder
for the work and the contract term was extended for one year through 1995.
Based upon the work performed under the previous contracts, staff is recommending revising the
contract scope and rebidding the contract. The revisions include adjusting the start date earlier
from April to March, adjusting the frequency of mowing during each month and adding SW 356th
Street to the arterials maintained. Currently, only arterial streets are maintained, including: S
312th Street, S 320th Street, S 288th Street, S 348th Street, S 336th Street, SW 320th Street, 21st
Ave SW, 1st Ave S, 1st Way S, Library Lane (see attached map).
We anticipate bidding the contract in February and bringing the project back to Council in early
March for award. The cost for the contract is estimated at $85,000.00, which is based upon the
previous landscape maintenance contracts.
Staff recommends forwarding to the February 20th, 1996 City Council meeting on the consent
agenda:
1) Authorize City staff to publicly bid the 1996 Landscape Maintenance Contract.
2) If the project bids are within budget, bring the contract directly back to the City Council
for award.
KM:JS
attachment
k:\lutc\landsc.mem
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Fi� 1996 LANDSCAPE
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MAINTAINED STREETS
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- - - - S 288 ST - 30 AVE S TO SR 99
----S312 ST- SR 99 TO 1 AVE S
TACOMA
----1 AVE S-S350STTOS312ST
---- S 336 ST - SR 99 TO 1 AVE S
----21 AVE SW - SW 356 TO SW 312 ST
- - - - SW 320 ST - SR 99 TO 47 AVE SW
----S348 ST - SR 99 TO HOYT RD
---- SW 342 ST (LIBRARY LN) - MEDIAN
- - - - SW 356TH ST - 1 ST AVE S TO 21 ST
AVE SW
I
SEATTLE
KENT I
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1-29-96
CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 29, 1996
TO: Land Use / Transportation Committee
FROM: Ken Miller, Street Systems Manager
SUBJECT. • S. 324th Street CDBG Sidewalk Improvements
Background:
In January 1995, $100,307 of CDBG funds were approved by City Council for the installation of
sidewalk improvements along S. 324th Street and wheel chair ramp improvements as shown on
the attached map.
Action:
Due to the sub surface drainage improvements to be installed as a part of the S. 324th Street
Road Rehabilitation Project the sidewalk project was postponed. These drainage improvements
have been installed and therefore the CDBG sidewalk project can proceed. Staff is proposing to
bid the project in February and bring the bid results and award recommendation directly to the
City Council on March 19, 1996, if the bids received are within budget.
Recommendation:
Place on the February 20, 1996 Council consent agenda:
1). Approval to bid the S. 324th Street CDBG Sidewalk Improvement Project.
2). Bring directly to the City Council the bid results and award recommendation on March 19,
1996 given that the bids received are within budget.
KALUTC\S324KM.MEM
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P "J -J E C T
SOUTH
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ADDITIONAL CURB
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SEE SHEET 3 FOR
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FILE :
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S 324TH ST SIDEWALK IMPROVEMENTS
SHEET 1
~� TITLE SHEET 1
I OF
APP. INDEX OF DRAWINGS OF4