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AG 22-086 - FEDERAL WAY PUBLIC SCHOOLSRETURN TO: AUTUMN GRESSETT EXT: 6914 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: PARKS 2. ORIGINATING STAFF PERSON: AUTUMN GRESSETT EXT: 6914 3. DATE REQ. BY:3/11/2022 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT Cl SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL 19 OTHER MEMORANDUM OF UNDERSTANDING 5. PROJECT NAME: SAGHALIE TRACK REPLACEMENT 6. NAME OF CONTRACTOR: FEDERAL WAY PUBLIC SCHOOLS ADDRESS: 33330 8TH AVE S, FEDERAL WAY, WA 98003 TELEPHONE E-MAIL: FAX: SIGNATURE NAME- TITLE 7. EXHIBITS AND ATTACHMENTS: © SCOPE, WORK OR SERVICES A COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: UPON SIGNATURE COMPLETION DATE: DECEMBER 31. 2022 9. TOTAL COMPENSATION $ L 5 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES Of EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES A NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED BYES ONO IF YES, $ PAID BY: ElCONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: _ ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED Li PURCHASING: PLEASE CHARGE TO: � �I �� I �l l "I '7� b vD 10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED N PROJECT MANAGER AG 3/8/2022 ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) A LAW JE 3/9/22 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING -d11 ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDERINOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL / DATE STGNED 7A ❑•DEPARTMENT'RL GNATORY (MAYOR OR DIRECTOR)�� CLERK. ❑ CITY CLERK El ASSIGNED AG#o COMMENTS: 2/2017 MEMORANDUM OF UNDERSTANDING BETWEEN FEDERAL WAY SCHOOL DISTRICT AND THE CITY OF FEDERAL WAY, WASHINGTON FOR IMPROVEMENTS / REPAIRS TO SAGHALIE PARK THIS MEMORANDUM OF UNDERSTANDING ("MOU") is made this day of 2022 by and between the undersigned representatives of the City of Federal Way ("City"), a Washington Municipal Corporation, and the Federal Way Public Schools ("District") WHEREAS, the City is the owner of certain real property and improvements located at 33914 19th Ave SW, Federal Way, Washington ("Saghalie Park"). WHEREAS, the City and District have joint use of the running track and adjacent multi -use field; WHEREAS, the City and District agree that the running track at Saghalie Park needs improvements and repairs; WHEREAS, the City and District have agreed that the City and District will share the costs for the project and the City will take the lead on managing the running track improvement and repair project; WHERAS, the City and District have agreed to share cost for the running track improvements and repairs project; NOW, THEREFORE, in consideration of the mutual agreements and covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which hereby are acknowledged, it is mutually agreed and covenanted, by and between the parties to this Agreement, as follows: 1. Improvement Repair Details. The Saghalie Park running track's old latex track surface, track oval, long/triple jump runway, and high jump pad will be demolished/removed and disposed of. The existing asphalt substrate will be cleaned and any cracks will be filled with a sand/polyurethane compound. Primer will be applied and a polyurethane base mat will be paved over the existing asphalt substrate after cleaning. The base mat will be sealed with a two -component urethane pigment and two final coats of a structural spray will then be applied. All lane lines will be striped and numbered, and event markings will be added. 2. District's Responsibilities: a. The District will pay $169,160.95 to cover half of the project cost. b. The District will cover 50% of any additional approved project costs, over/above the current proposal 3. City's Responsibilities: a. The City of Federal Way will provide access to the work site and manage the project. b. The City of Federal Way will accept the $150,000.00 King County Youth and Amateur Sports Grant and apply funds to the Saghalie Park running track improvements. c. The City will contribute $19,160.95 in addition to the Grant funds received. d. The City will cover 50% of any additional approved project costs, over/above the current proposal 4. Shared Responsibilities. a. There are no additional share responsibilities outside of the cost sharing for the project. 5. Term. The term of this MOU shall commence upon the effective date written above and shall continue until the completion of all obligations under this MOU, but in any event, no later than December 31, 2022. ("Term") 6. Entire Agreement. This MOU contains all agreements between the City and the District with respect to the improvements and repairs to Saghahe Park. IN WITNESS WHEREOF, the City and the District have executed this Memorandum of Understanding as of the day and year first written above by their duly authorized representatives. CITY OF FEDERAL WAY: FEDERAL WAY PUBLIC SCHOOLS: NO. 210 ire ,' Mayor Da/ek7c,05iOMperintendent ATTEST: qwh*� opu� S cphanie D. Courtney, CMtXily Clerk APPROVED AS TO FORM: to 11 v Ryan Call, City Attorney APPROVED AS TO FORM: Alex Sheridan, General Counsel, Federal Way Public Schools d. The City will cover 50% of any additional approved project costs, over/above the current proposal 4. Shared Responsibilities. a. There are no additional share responsibilities outside of the cost sharing for the project. 5. Term. The term of this MOU shall commence upon the effective date written above and shall continue until the completion of all obligations under this MOU, but in any event, no later than December 31, 2022. ("Term") 6. Entire Agreement. This MOU contains all agreements between the City and the District with respect to the improvements and repairs to Saghalie Park. IN WITNESS WHEREOF, the City and the District have executed this Memorandum of Understanding as of the day and year first written above by their duly authorized representatives. CITY OF FEDERAL WAY: Jim Ferrell, Mayor ATTEST: Stephanie D. Courtney, CMC, City Clerk APPROVED AS TO FORM: Ryan Call, City Attorney FEDERAL WAY PUBLIC SCHOOLS: NO.210 nvpao� M+ T, APPROVED AS TO FORM: Alex Sheridan, General Counsel, Federal Way Public Schools