Loading...
09-01-2022 Parks Commission Packet - CanceledCancelled due to lack of quorum City of Federal Way PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION September 1, 2022 5:00 p.m. H lebos Conference Room MEETING AGENDA Notice: Meetings are held in -person. To request an accommodation to attend or provide public comment virtually, please contact mare.iaenicke6a�citvoffederalway.com no later than close of business the day before the meeting. 1. CALL TO ORDE 2. PUBLIC COMME Please limit a that continue 3. APPROVAL OF I 4. COMMISSION B Topic Title/ C A. 2024 Cc B. Project C. Red, WI D. Schedul 5. STAFF REPORT Topic Title/ C A. PROS/C B. 2023 — C. New Mz 6. OTHER BUSINESS rize comments Presenter Evan Lewis Gerwen Hutton Commission Presenter Gerwen Hutton Hutton 7. FUTURE MEETINGS: The next PRHSPS Committee meeting will be held on September 13, 2022 at 5:00pm. 8. AGENDA SETTING 9. ADJOURNMENT NEXT REGULAR MEETING: October 6, 2022 is Iparks comm mtg notes 12022W9-0l-2022 agenda.doc CITY OF FEDERAL WAY PARKS AND RECREATION PARKS AND RECREATION COMMISSION June 2, 2022 Hylebos Meeting Room 5:00 p.m. MEETING MINUTES Present: Chair Michael Campsmith, Vice Chair George Vadino, Dave Berger, Karen Brugato and Sabrina Ettinger Excused: Commissioner Ariel Paull Staff: John Hutton, Parks Director and Mary Jaenicke, Parks Adm. Asst. 11. Excused: Jason Gerwen, Parks Deputy Director Chair Campsmith called the meeting to order at 5:00pm. PUBLIC FORUM Rabbi Wolff stated that what is unique about this community is that we give space and support for everyone, to every person and to every group. Rabbi Wolff requested to place a public Menorah in a City park during the holiday of Hanukah. He stated that many cities in Washington have public Menorahs. A Menorah is not just a religious symbol; it's also a symbol of freedom, life, shared life and life in dark places. Staff Hutton stated that this would not be a decision that staff or the Parks and Recreation commission would make; this would be a Mayor and City Council decision. Staff Hutton suggested that Rabbi Wolff make the same presentation at a City Council meeting during public comment. Chair Campsmith agreed that this is something the commission cannot decide and presenting this to the City Council would be most appropriate. Commissioner Ettinger informed the commission that she reached out to the Rabbi and wanted this entered into new business. She wanted to get the ball rolling and that this is the initial step. APPROVAL OF MINUTES Commissioner Brugato moved to approve the May Parks and Recreation Commission regular meeting minutes as written. Commissioner Ettinger seconded. Motion passed. COMMISSION BUSINESS The Project Prioritization Matrix was not on the agenda due to Staff Gerwen being out of the office for a period of time. This will be discussed at the September meeting. The Commission has questions about the financial impact portion of the matrix; Staff Gerwen will address this at the meeting. Red, White & Blues Festival Shift Assignments The commissioners signed up for shifts for the event. There will be trail mix, park maps, Parks Commission survey, chairs and other supplies at the booth. Survey Script Staff Hutton presented some ideas for the survey that will be available at the Parks & Recreation Commission's booth at the Red, White & Blues Festival. The commission provided input on questions that they would like to add and questions they would like to remove. They also suggested adding open-ended questions, demographics, zip code and questions regarding recreation programs and the Community Center. is\parks Comm mtg notes\2022\06-02-2022 minutes.doc Parks and Recreation Commission, June 2, 2022 Pale 2 Work Plan Review The commission reviewed the projects on the 2022 work plan to see where they're at. The commission requested to visit some of the trails that need to be repaired during their park tour. None STAFF REPORTS OTHER BUSINESS Commissioner Ettinger wanted it in the record that there was a request to have a Menorah placed in a City park. The shutdown of Steel Lake due to a raw sewage leak was discussed. Unfortunately, the Fishing Derby had to be cancelled. Commissioner Ettinger stated that the Mayor recently passed an ordinance regarding arresting people for using Fentanyl on the Metro busses. She asked why this can't be done in the Parks and Parks restrooms. Commissioner Berger stated that the ordinance is broader than just the Metro busses; it was expanded to public places. NEXT MEETING/AGENDA ITEMS Commission Business Planning Department presentation on the Comp Plan Project Prioritization Matrix Red, White & Blues recap Schedule Park Tour Staff Reports None ADJOURNMENT A motion was made by Commissioner Ettinger and seconded by Vice -Chair Vadino to adjourn the meeting. Motion passed. Meeting adjourned at 6:02pm. is\parks Comm mtg notes\2022\06-02-2022 minutes.doc CITY of COMMUNITY DEVELOPMENT DEPARTMENT Federal Way South FederFeder l Avenue al Way, WA Cerifered can Opportunity 98003-6325 253-835-7000 www.citVoffederalway.com Jim Ferrell, Mayor MEMORANDUM DATE: September 1, 2022 TO: Federal Way Parks & Recreation Commission FROM: Evan Lewis, Associate Planner SUBJECT: 2024 Parks & Recreation Comprehensive Plan Chapter Development and PROS Plan Update The enclosed background document provides the Parks & Recreation Commission with context and ideas related to two upcoming planning processes: 1) The development of a new Parks & Recreation Chapter in Federal Way's Comprehensive Plan 2) An update to Federal Way's Parks, Recreation & Open Space Plan (PROS Plan) In addition to providing brief policy background and describing differences and similarities between the Parks & Recreation Comprehensive Plan Chapter and the PROS Plan, the enclosed document poses a few key questions (on pg. 2) for the Parks & Recreation Commission to answer at its September 1, 2022 meeting. We hope this meeting starts a productive conversation on these two related, and possibly simultaneous, planning efforts that are about to get underway. Questions about the overall 2024 Comprehensive Plan Update Process, which the Planning Division has been leading for nearly a year, can be directed to Associate Planner Evan Lewis at evan.lewis(a),cityoffederalway.com or 253-835-2646. Additional information about the 2024 Comprehensive Plan Update Process is also found at www.cityoffederalway.com/pa£;e/update2024 or www.engagefw.com. Comprehensive Plan Parks & Recreation Chapter Development & PROS Plan Update: Background for 9/1/22 Parks & Recreation Commission Meeting Background Decision -making for Federal Way's parks is currently informed by our Parks, Recreation and Open Space Plan (PROS Plan), which is updated every 6-years and last updated in 2019. However, unlike many cities, Federal Way currently lacks a Parks & Recreation (P&R) chapter in our 20-year Comprehensive Plan to inform parks planning over a longer timeframe. As part of the next major update to Federal Way's Comprehensive Plan (Comp Plan), which is required under the Washington State Growth Management Act, Federal Way is developing a new Parks & Recreation (P&R) Chapter that informs parks planning over a 20-year period and which is consistent with plans for other aspects.of Federal Way's built and natural environment such as our land use, housing, capital facilities, and transportation infrastructure. In the next Comp Plan Update, to be adopted by the end of 2024, Federal Way is planning for approximately 11,000 new housing units and 20,000 new iobs through the year 2044, in addition to planning around two future light rail stations and other changes that affect Federal Way's built environment. Parks planning should also account for these expected changes. When Cities adopt P&R Comp Plan Chapters, the GMA prescribes the following chapter content: "A park and recreation element that implements, and is consistent with, the capital facilities plan element as it relates to park and recreation facilities. The element shall include: a) Estimates of park and recreation demand for at least a ten-year period, b) An evaluation of facilities and service needs, and c) An evaluation of intergovernmental coordination opportunities to provide regional approaches for meeting park and recreational demand." For both consistency and efficiency, it would be ideal for the Comp Plan P&R chapter and the next PROS Plan update to be completed on the same timeframe and utilize similar resources. Extensive public outreach has been underway for the 2024 Comp Plan update the past several months which will inform both plans, in addition to any future parks -specific public outreach. Differences between a Comprehensive Plan P&R Chapter and Pros Plan 1) PROS plan primarily has a 6-year planning horizon; the Comp Plan is a 20-year planning horizon. 2) PROS plan may be more narrowly focused on an inventory, needs, goals and policies of just parks and recreation land and facilities; a Comp Plan P&R chapter may have the same vision, goals and policies as the PROS Plan, but it should be informed by and consistent with other comp plan chapters such as land use, capital facilities, housing and transportation. 3) The PROS plan follows more prescriptive state requirements than a P&R Comp Plan Chapter. Possible New or Priority Topics to Update in 2024 Parks & Rec Chapter and PROS Plan Update (no particular order) 1) Review and consider if updates are needed to existing Levels of Service (LOS) 2) Find opportunities to expand shoreline access 3) Increase emphasis on the connectivity between parks and open spaces 4) Reflect the possibility of a new Parks Impact Fees funding mechanism 5) Increase focus on parks access equity by geography given where future housing and jobs growth is expected 6) Mitigation of detrimental impacts on parks, open spaces and environmental critical areas 7) ' Maintenance and staffing for existing and new parks facilities; and identification of potential funding mechanisms Key Questions for 9/1/22 Parks & Recreation Commission Meeting 1) What do you see as new and/or priority topics to address in a Comp Plan P&R Chapter, and the updated PROS plan, that are not addressed in the current PROS Plan? 2) Cities tend to have one of the following two P&R chapter formats. Which format should Federal Way use? a. The P&R Comp Plan Chapter is the PROS Plan (i.e. they're the exact same plan)? b. The P&R Chapter & PROS Plan share the same vision, goals and/or policies but otherwise have different levels of detail and areas of emphasis and/or focus? c. Some other format? 3) How frequently would the Parks & Recreation Commission like to stay involved and/or informed in the development of the Comprehensive Plan P&R Chapter and the update to the PROS Plan? a. At one P&R Commission meeting per quarter? b. At the mid -point and near the end of the update process? c. Some other frequency? 4) For these two planning efforts, would the Parks & Recreation Commission be interested in joint -meetings with the Planning Commission and, if so, which of the following formats would the Parks & Recreation Commission prefer? a. P&R Commission joins normally scheduled Planning Commission meetings (the 1st and 3rd Wednesday of each month) where the P&R Comp Plan chapter is a topic? b. The P&R Commission and Planning Commission schedule special meeting(s) focused on development of the Comp Plan P&R Chapter? 2 Draft Timeline for Comprehensive Plan Parks & Recreation Chapter Development/PROS Plan Update (initial/conceptual/for discussion only) 2022 2023 2024 Sep '22 Oct '22 Nov '22 Dec '22 Jan '23 Feb '23 Mar '23 Apr '23 May '23 Jun '23 Jul '23 Aug '23 Sep '23 Oct Nov '23 '23 Dec '23 Q1 '24 Q2 '24 Q3 '24 Q4 '24 Confirm Budget & Consultant Needs Confirm New P&R Chapter Format Parks -Focused Public Involvement P&R Visioning Draft Updated Goals & Policies Draft Updated Inventory/Needs Assmt. Draft Implementation Section P&R Commission Review — To discuss' Planning Commission Early Reviewz Consistency Review w/other Chapters Planning Commission Second Review Public Hearing & Council Adoption 1P&R Commission to confirm its desired level and frequency of involvement in the planning process 2P&R Commission to confirm if it would like a joint -Commission meeting process with the Planning Commission 3 Parks Commission - RWB Survey Results Zip Code 98001 2 98003 16 98023 18 98036 1 98105 1 98402 1 98407 1 98424 1 Yourage? 18-25 6 26-35 3 36-45 3 46-55 5 56-65 9 66-up 13 No response 8 Household size: jAverage 2.56 people per household Do you have children in the home under the age of 18? Yes 14 respondents answered "Yes" No 21 respondents answered "No" No response 6 People did not indicate Ages of Children? jAverage age of children: 9.91 years old What is your favorite Federal Way park or trail and why? Park # of Responses Adelaide Park 2 BPA Trail 5 Celebration Park 11 Madrona Park 2 Dumas Bay Park 1 French Lake Park 1 FWCC 1 Lake Grove Park 1 Madrona Park 1 Open Space 1 Panther Lake 3 Redondo Beach/Boardwalk 2 Saghalie Park 1 Steel Lake Park 10 Town Square Park 2 West Campus Trail 1 West Hylebos Wetlands 7 1 don't know 2 If we could add one amenity or feature to a park or trail in Federal Way what would you want added? Exercise stations with equipment, water area for dogs, clean up crews, Temporary ice skating feature in the winter, more parking (3), to be safe, more trees, calm water features (2), nothing, interactive art pieces, more parking at Town Square Park, covered/enclosed sports complex (2), more restrooms (4), another splash area (4), dedicated space for a public/farmers market, , Frisbee, water, BPA, art, fine the way it is, water fountains, dog accessible fountains & restrooms, handicap access, more trash cans, restroom at Madrona Park What are we doing well in the park system? Great playground equipment, maintenance/equipment, keeping our grass very green, the parks are beautiful, ?, clean, excellent maintenance (19), advertising, garbage cans provided, 4th of July event, safe (2), fantastic, most things, grounds keeping, appearance: grass is mowed & parking lots clean, trails/paths well cared for, maintaining Celebration park, green, diversity, keeping the environment clean, seems to be well run, we have them, beautiful/serene. What do we need to improve upon in the park system? Better playground maintenance, pick up needles off the ground, safety (3), ways to raise awareness of the parks, security (2), parking security, cleaning grass on tennis courts, more spray parks, nothing much (3), equally distributed, more public events (3), more regular maintenance, bigger playgrounds, remove homeless, more staff, more hiking trails (2), more playgrounds, beaches & games, cleanliness, more bathrooms & trash cans, add water fountains How often have you visited a park in Federal Way in the past Have you visited the Federal way Community Center? Everyday 1 time 2 Yes 30 2 times 2 No 10 3-4 times 4 Are you a FWCC member? 6 times Yes 8 10 times 5 No 24 1 time/week 6 How many events attended in a Federal Way Park? 100 times 2-4 times/Year Zero 3 1 time/month 3 1st Event 8 2 times/month 2 - 3 events 10 Several 4 - 5 events 3 Often 3 6 or more events 9 Dozens 2 A Few 1 30-40 Times Lots/Many 5 Yes 2 jHave you ever participated in a CFW program? Never 2 lRecreation Too many to count Comments? Yes 11 No 23 Thanks for the great work and the super parks! Thanks! I could live anywhere in the world, I Love Federal Way! Love the Parks!