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09-19-2022 HSC Packet HUMAN SERVICES COMMISSION MEETING September 19, 2022 5:30 p.m. City Council Chambers AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT Cynthia Ricks-Maccotan Information 10 Min. 3. COMMISSIONER COMMENT Cynthia Ricks-Maccotan Information 10 Min. 4. MEETING MINUTES August 15, 2022 August 16, 2022 5. PUBLIC HEARING ON THE 2023-2024 HUMAN SERVICES GENERAL FUND PRELIMINARY FUNDING RECOMMENDATIONS 6. 2023-2024 HUMAN SERVICES GENERAL FUND GRANTS FINAL FUNDING RECOMMENDATIONS AND CONTINGENCY PLAN 7. 2023 CERF APPLICANT PRESENTATIONS 8. 2023 CERF APPLICATIONS REVIEW AND RECOMMENDATIONS 9. 2023 CERF AND ANNUAL ACTION NEXT STEPS 10. COMPREHENSIVE PLAN UPDATE AD HOC COMMITTEE 11. STAFF REPORT Cynthia Ricks-Maccotan Sarah Bridgeford Cynthia Ricks-Maccotan Cynthia Ricks-Maccotan Sarah Bridgeford Sarah Bridgeford Mary Schultz Sarah Bridgeford Action 5 Min. Information 30 Min. Action 10 Min. Information 30 Min. Action 30 Min. Information 5 Min. Information 5 Min. Information 5 Min. 12. NEXT MEETING: October 17, 2022 5:30 p.m. Hylebos Conference Room 13. ADJOURN *Times are estimates only. Cynthia Ricks-Maccotan Cynthia Ricks-Maccotan Notice: Meetings are held in-person. To request an accommodation to attend or provide public comments virtually, please contact Sarah Bridgeford, Sarah.Bridgeford@cityoffederalway.com, 253-835-2650 no later than close of business the day before the meeting. HSC August 15, 2022 Meeting Minutes Page 1 HUMAN SERVICES COMMISSION MINUTES August 15, 2022 COMMISSION MEMBERS PRESENT: Cynthia Ricks-Maccotan (Chair) Kathryn Scanlon (Vice-Chair) Katherine Festa Ken Stark Aaron Walsh Betty Taylor Mary Schultz Vivian Alexander COMMISSION MEMBERS ABSENT: Sofia Mayo Grace Ssebugwawo (Alternate) STAFF PRESENT: Sarah Bridgeford (Community Services Manager) Phon Sivongxay (CDBG/Human Services Coordinator) Victoria Banks (Administrative Assistant I) CALL TO ORDER Vice-Chair Scanlon called the meeting to order at 3:00 p.m. Chair Ricks-Maccotan arrived at 3:09 p.m. PUBLIC COMMENT No public comment. COMMISSIONER COMMENT Commissioner Walsh complimented Commissioners for reading all seventy-eight grant applications. JULY MEETING MINUTES Commissioner Stark motioned to approve the July 18, 2022, meeting minutes. Commissioner Schultz seconded the motion. Motion carried 8-0. 2023-2024 HUMAN SERVICES GENERAL FUND AND COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION PROCESS Manager Bridgeford asked for a motion from Commission to move agenda item five, the 2023-2024 Human Services General Fund and Community Development Block Grant Application Process, to item eight, which would be the last item on the agenda. The move would allow Commission to discuss the other three items quickly and, with the remaining time, be dedicated to item number eight. Commissioner Stark motioned to approve the move of agenda item number five to item eight. Commissioner Schultz seconded the motion. Motion carried 8-0. COMPREHENSIVE PLAN UPDATE AD HOC COMMITTEE Commissioner Scanlon and Schultz provided brief updates with Ad Hoc Committee on the S.W.O.T. (Strengths, Weaknesses, Opportunities, Threats) analysis. Ad Hoc Committee will not hold a meeting in September. HSC August 15, 2022 Meeting Minutes Page 2 NONPROFIT FACITITY USAGE Organizations expressed a need for space usage for programming. The Parks Department and Community Services discussed the nonfacility usage application process. The amount of time available will be dependent on budget and space availability. Cost estimates have been developed based on current rental rates and estimated between eight (8) and twenty (20) hours per week in each of up to four (4) rooms/spaces. Estimates included two rooms at the Federal Way Community Center and two spaces at the Dumas Bay Centre, including the Knutzen Family Theatre. The scope of the cost for a potential program would range from $21,840 to $495,560, depending on the rooms used and the number of hours per week. The lowest estimate is based on the Federal Way Community Center Maple Room at eight (8) hours per week. The high estimate is based on twenty (20) hours per week in each of the four potential rental spaces. Religious organizations may apply for facility usage as long as services are for non-religious programming and events. The determining factor for facility usage will be direct services. The facility usage application will establish eligibility with the name of organizations, nonprofit status, and City of Federal Way business license endorsement at the time of application. Commissioner Stark made a motion to recommend Council approve the Nonprofit Facility Usage application process. Commissioner Alexander seconded the motion. Motion carried 8-0. STAFF REPORT Manager Bridgeford reported on the following items: 1. CERF application closed on Friday August 12, 2022. Staff will get CERF applications out to Commission some time next week for review. 2. Wish Chair Ricks-Maccotan a Happy Birthday. 2023-2024 HUMAN SERVICES GENERAL FUND AND COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION PROCESS Commissioners discussed the last grouping of applications P-Y, then continued discussions with application recommendations. Chair Ricks-Maccotan recused from the discussion for the Boys and Girls Clubs due to a conflict of interest. Commissioner Festa moved to recess for dinner at 5:19 p.m. Commissioner Taylor seconded the motion. Motion carried 8-0. Discussion resumed at 5:34 p.m. NEXT MEETING Special Meeting August 16th, 2022 at 3:00 p.m. Hylebos Conference Room ADJOURN The meeting adjourned at 8:02 p.m. HSC August 16, 2022 Meeting Minutes Page 1 HUMAN SERVICES COMMISSION MINUTES August 16, 2022 COMMISSION MEMBERS PRESENT: Cynthia Ricks-Maccotan (Chair) Kathryn Scanlon (Vice-Chair) Katherine Festa Ken Stark Grace Ssebugwawo (Alternate) Aaron Walsh Betty Taylor Mary Schultz Vivian Alexander COMMISSION MEMBERS ABSENT: Sofia Mayo STAFF PRESENT: Sarah Bridgeford (Community Services Manager) Phon Sivongxay (CDBG/Human Services Coordinator) Victoria Banks (Administrative Assistant I) CALL TO ORDER Chair Ricks-Maccotan called the meeting to order at 3:02 p.m. PUBLIC COMMENT No public comment. COMMISSIONER COMMENT Commissioner Scanlon provided a brief update on the S.W.O.T. analysis completed by the Ad Hoc Committee. Chair provided updates on the Request for Qualifications (RFQ) for Regional Navigators for the Healthy Youth & Violence Prevention Initiative in South King County. Virginia Mason Franciscan Health (VMFH) received seven proposals, and review team are currently reviewing the proposals. 2023-2024 HUMAN SERVICES GENERAL FUND AND COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION PROCESS Commissioners discussed the applications. Commissioners Festa and Taylor recused from Open Doors for Multicultural Families due to conflict of interest. Commissioner Stark moved to recess for dinner at 4:49 p.m. Commissioner Alexander seconded the motion. Motion carried 8-0. Discussion resumed at 5:04 p.m. Chair Ricks-Maccotan will look into possible funding support for grants through Virginia Mason Franciscan Health (VMFH) to complement capacity building. HSC August 16, 2022 Meeting Minutes Page 2 HSC August 16, 2022 Meeting Minutes Page 3 HSC August 16, 2022 Meeting Minutes Page 4 Funding Recommendation: 1) 2023 and 2024 preliminary recommendations based on current allocation of $536,000 in General Funds and $116,000 of CDBG Public Services. 2) A second set of preliminary recommendations was made based on the requested increase in allocation to $711,900 in General Funds. Commissioner Stark moved to make preliminary recommendations to City Council on strategies 1, 2, and 3 and the dollar amount presented in the spreadsheet. Commissioner Scanlon seconded the motion. Motion carried 8-0. NEXT MEETING Regular Meeting September 19, 2022 at 5:30 p.m. City Council Chambers ADJOURN The meeting adjourned at 7:30 p.m.