07-26-2022 FEDRAC MINUTESCITY OF
Federal Way
Finance / Economic Development / Regional Affairs Committee
Tuesday, July 26, 2022 5:00 p.m. — City Hall Council Chamber
SUMMARY MINUTES
CALL TO ORDER: Committee Chair Tran called the meeting to order at 5:01 pm.
COMMITTEE MEMBERS IN ATTENDANCE: Chair Tran and Councilmember Norton
(Councilmember Dovey excused from the meeting)
COUNCIL MEMBERS IN ATTENDANCE: Council President Kochmar, Deputy Mayor Honda,
Councilmember Jack Walsh.
STAFF MEMBERS IN ATTENDANCE: Finance Director Steve Groom; Deputy Finance Director
Chase Donnelly; City Attorney Ryan Call; IT Director Thomas Fichtner; Community Relations
Liaison/Contract Autumn Gressett; Parks Director John Hutton; Finance Administrative Assistant
Sherri Nelson.
PUBLIC COMMENT: None.
Agenda: Chair Tran stated Agenda Bill: Global Kitchen LLC SBA Kay Catering Contract Amendment
1 has been requested to be added to agenda as item H and moved to add item H. Global Kitchen
LLC SBA Kay Catering Contract Amendment 1 to the agenda.
• Moved: Tran
• Seconded: Norton
• Passed: 2-0 (Dovey excused absence)
A. Approval of Summary Minutes — June 28, 2022 Meeting
Motion to approve the June 28, 2022 minutes as written.
• Moved: Norton
• Seconded: Tran
• Passed: 2-0 (Dovey excused absence)
B. Purchase Five (5) Copiers Using Replacement Reserves: Presented by IT Director Thomas
Fichtner.
The cost to the City of $67,872.90 is to replace five (5) copier, included within the approved
2021/2022 budget under the Information Technology 503 fund for the copier replacement
reserves through Copiers Northwest and the NASPO cooperative purchasing contract.
Motion to forward the proposed request to the August 9, 2022 consent agenda for approval.
• Moved: Norton
• Seconded: Tran
■ Passed: 2-0 (Dovey excused absence)
July 26, 2022 FEDRAC Minutes Page 1
,ACITY Of
� Federal Way
C. AP Vouchers 06/16/2022 — 07/15/2022 & Payroll Vouchers 06/01/2022 — 06/30/2022:
Presented by Deputy Finance Director Chase Donnelly.
Deputy Director Chase Donnelly presented a summary of the monthly disbursements.
Motion to forward the vouchers to the August 9, 2022 consent agenda for approval.
• Moved: Norton
■ Seconded: Tran
• Passed: 2-0 (Dovey excused absence)
D. Tourism Enhancement Grant — Body Building: Presented by Finance Director Steve Groom.
The Lodging Tax Advisory Committee (LTAC) met on July 15, 202and reviewed a request from
Elite Productions for assistance with a local Pro/AM Bodybuilding Competition event that
has been reviewed for overnight hotel room stay generation. The applicant requested
$6,000, and the LTAC committee recommends approval of $3,000 which is within the budget
for this fund.
Motion to forward the proposed request to the August 9, 2022 consent agenda for approval.
■ Moved: Norton
• Seconded: Tran
• Passed: 2-0 (Dovey excused absence)
E. Resolution: Interfund Loan: Presented by Finance Director Steve Groom.
The Finance Department evaluated alternative financing options for the $5,016,656 balloon
payment due in November on the 2017 LTGO debt on the Target Property. Amortization
tables for options were discussed and the resolution to authorize of a three-year interest -
only interfund loan to the General Fund recommended.
Motion to forward the proposed request to the August 9, 2022 consent agenda for approval.
■ Moved: Norton
• Seconded: Tran
• Passed: 2-0 (Dovey excused absence)
F. Monthly Financial Report — June 2022: Presented by Finance Director Steve Groom.
Finance Director Steve Groom summarized the June 2022 Monthly Financial Report,
providing an update on the financial status of the city with summary and graphical
information on revenues, expenses, cash position, investments, and current economic
outlook.
Motion to forward the June 2022 Monthly Financial Report to the August 9, 2022 consent
agenda for approval.
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VTV CP
Federal Way
Moved: Norton
■ Seconded: Tran
► Passed: 2-0 (Dovey excused absence)
G. August 2022 FEDRAC Meeting: Presented by Finance Director Steve Groom.
Finance Director Groom stated that August FEDRAC meetings have traditionally been
skipped; should the committee wish to follow the same practice this year, the July and August
financial results can be reported in September. Hearing no objections, Chair Tran agreed
there will be no August meeting scheduled.
H. Added item: Global Kitchen LLC DBA Kay Catering Contract Amendment 1: Presented by
Community Relations Liaison Administrator Autumn Gressett.
Community Relations Liaison Gressett presented an amendment to the contract with Global
Kitchen LLC dba Kay Catering Contract for Dumas Bay Centre Catering Services for catering
services from client events that were scheduled and paid, prior to the onset of COVID-19 that
were postponed and rescheduled, requiring an amendment for the payment arrangement.
Motion to forward the proposed Dumas Bay Centre Catering Contract Amendment to the
August 9, 2022 consent agenda for approval.
• Moved: Norton
■ Seconded: Tran
• Passed: 2-0 (Dovey excused absence)
Other: None
NEXT MEETING: September 27, 2022 @ 5:00pm
MEETING ADJOURNED: The meeting was adjourned at 6:02 p.m.
Attest: App oved by Committee:
as
Sherri Nelson, Administrative Assistant II Date
July 26, 2022 FEDRAC Minutes Page 3