06-28-2022 FEDRAC MINUTESCIIY OF
Federal Way
Finance / Economic Development / Regional Affairs Committee
Tuesday, June 28, 2022 5:00 p.m. — City Hall Council Chamber
SUMMARY MINUTES
CALL TO ORDER: Committee Chair Tran called the meeting to order at 5:02 pm.
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Norton and Councilmember Dovey
COUNCIL MEMBERS IN ATTENDANCE: Council President Kochmar, Deputy Mayor Honda,
Councilmember Jack Walsh and Councilmember Lydia Assefa-Dawson via Zoom.
STAFF MEMBERS IN ATTENDANCE: Finance Director Steve Groom; Deputy Finance Director
Chase Donnelly; City Attorney Ryan Call; Public Works Director EJ Walsh; Parks Director John
Hutton; IT Director Thomas Fichtner; Police Commander Tracy Grossnickle, Finance
Administrative Assistant Sherri Nelson.
PUBLIC COMMENT:
A. Approval of Summary Minutes — May 24, 2022 Meeting
Motion to approve the , May 26, 2022 minutes as written.
• Moved: Dovey
• Seconded: Norton
• Passed: 3-0
B. Increase in Funding for Parks Equipment Replacement.
Presented by Public Works Director EJ Walsh.
Two pieces of equipment are within the approved budget to be replaced in 2022 for the
Parks Department, which have increased in cost since time of budget preparation. The total
requested increase is funding authority for the 2022 replacement of Parks Equipment is
$42,500.
Motion to forward the proposed request to the July 5, 2022 consent agenda for approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0
C. Safe City Avigilon Server:
Presented by IT Director Thomas Fichtner.
The Safe City system program, begun in 2008, has grown substantially since its inception,
and needs additional storage space and processing due to additional and updated cameras
and increased video footage volume. The server will be purchased from Security Solutions,
June 28, 2022 FEDRAC Minutes Page 1
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Inc. utilizing the Washington Learning Source cooperative purchasing contract that City
Council approved for use on May 3, 2022.
Motion to forward the proposed request to the July 5, 2022 consent agenda for approval.
• Moved: Dovey
■ Seconded: Norton
• Passed: 3-0
D. Purchase of Portable Surveillance Camera Trailer
Presented by Commander Tracy Grossnickle.
The Federal Way Police Department requested two portable surveillance camera trailers as
an innovative measure to impact criminal activity, funded by restricted seized funds already
received but not budgeted.
Motion to forward the proposed request to the July 5, 2022 consent agenda for approval.
■ Moved: Dovey
• Seconded: Norton
■ Passed: 3-0
E. AP Vouchers 05/16/2022 — 06/15/2022 & Payroll Vouchers 05/01/2022 — 05/31/2022:
Presented by Deputy Finance Director Chase Donnelly _
Deputy Director Chase Donnelly presented a summary of the monthly disbursements.
Motion to forward the vouchers to the July 5, 2022 consent agenda for approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0
F. Tourism Enhancement Grant Recommendation 2022 — Evergreen District Barbershop
Harmony Society:
Presented by Finance Director Steve Groom
The Lodging Tax Advisory Committee (LTAC) recommended approval of a request from the
Barbershop Harmony Society for $5,000 in assistance for a local event that is forecast to
generate overnight hotel room stays. The LTAC committee recommended approval of
$3,000, within the currently -approved budget.
Motion to forward the vouchers to the July 5, 2022 consent agenda for approval.
• Moved: Dovey
• Seconded: Norton
• Passed: 3-0
June 28, 2022 FEDRAC Minutes Page 2
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G. Monthly Financial Report — May 2022:
Presented by Finance Director Steve Groom
Finance Director Steve Groom summarized the May 2022 Monthly Financial Report,
providing an update on the financial status of the city with summary and graphical
information on revenues, expenses, cash position, investments, and current economic
outlook.
Motion to forward the May 2022 Monthly Financial Report to the July 5, 2022 consent
agenda for approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0
Other: None
NEXT MEETING: July 26, 2022 @ 5:00pm
MEETING ADJOURNED: The meeting was adjourned at 6:23 p.m.
Attest: Approved by Committee:
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Sherri Nelson, Administrative Assistant II Date
June 28, 2022 FEDRAC Minutes Page 3