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3bIII - Parks Department`CITY OF Federal Way Centered on Opportunity 2023-24 Budget Parks, Recreation & Facilities Department 1 Overview • Department Staff Overview • Program 1: Parks & Facilities Maint. • Program 2: Recreation • Program 3: FWCC • Program 4: DBC Program 5: PAEC `• Challenges & Options Department Organization PARKS DEPUTY DIRECTOR Jason Gerwen •Council Committee/Commission Support • Department Direction •Implement Parks, Recreation & Open Space Comprehensive Plan • Intradepartmental Coordination • Regional Issues and Involvement Parks and Recreation DIRECTOR John Hutton *Council Committee/Commission Support •Department Direction •Implement Parks, Recreation & Open Space Comprehensive Plan •Intradepartmental Coordination *Regional Issues and Involvement ADMINISTRATIVE ASSISTANT II Mary Jaenicke *Director Support •Department Support •Council Committee Support •Commission Support •Customer Service • Contracts • Website Updates DUMAS BAY COMMUNITY PARKS & RECREATION COMMUNITY CENTRE CENTER FACILITIEs MANAGER RELATIONS MANAGER MANAGER MAINTENANCE LIASON/CONTRACT MANAGER ADMINSTRATION Cody Geddes David Clemons L A Leif Ellsworth L'.� Derreck Presnell - .1 A Autumn Gressett • Serves as Liaison for the PAEC *Conference & Retreat *Overall Management of •Neighborhood Parks *Youth and adult athletics Rentals Resources, Programs and •Community Parks *Overall Management of •Arrange all aspects of Resident *Business Rentals Staff • Volunteer Programs Division and Staff Arts Organizations at PAEC *Theatre Rentals •Community/Center •Athletic Field Maintenance •Operating Budget • Contracts *Cultural Arts Programs Recreation and Physical •Grounds Maintenance •Manage *Facility Management Plant Operations •Rec. & Community Event Marketing/Promotions and *Grounds Maintenance *Operating Budget and Support Community Outreach *Contract Admin. Capital Reserves •Play Structures • Scheduling of Athletic *Marketing & Promotions Management •Direct Crews Facilities •Brooklake Community *Manage •Open Space & Trails •Contracts Center Marketing/Promotions and • Contracts *Concessions Community Outreach 0 Contracts • Contracts Department Organization Parks &Facilities Maintenance Fund: • Administration (310) • Parks Maintenance (331, 336) • Urban Forestry (335) • Facilities Maintenance (SOS) Capital Program (303) • Major Maintenance • Playgrounds Repair &Replacement Fund • Parks Donation/Memorial Account • King County Levy Fund Department Organization Recreation Fund: • Recreation (351) • Senior Services(114) • Youth Athletics(104) • Adult Athletics (105) • Community Recreation (106) • Inclusion (109) • Arts/Special Events (103) • Arts Commission (112) • Red, White & Blues (117) • Community & Cultural Services (352) Department Organization Federal Way Community Center (FWCC) Fund: • Operations (111) • Revenue (111) Dumas Bay Centre (DBC) Fund: • Operations (402) • Revenue (402) Performing Arts and Event Center (PAEC) Fund: • Operations (115) • Revenue (115/116) Program Area / Maintenance Service/Support Summary • Preventive Maintenance, Corrective Maintenance, and Reactive Maintenance. • Maintain asset integrity. • Inspect and maintain compliance. • Support Recreation programming. • Manage and maintain all city buildings. • Community outreach and engagement through volunteer events. Program Area / Maintenance Accomplishments • Coordination of significant safety upgrades, improvements & modifications to parks and facilities in response to Covid-19. • Coordination of temporary housing for displaced Parks Maintenance staff. • Successful return to supporting full programming post Covid. • Replacement of roofs at Steel Lake Barn, and Saghalie restroom buildings. • Demo of the Brooklake mobile home and shed. • Design & construction of Veterans Memorial at PAEC. • Replacement of Lakota parking lot and Saghalie track (in -progress). • M G •I.1111wa i l [• a r f r '. � •✓ pp V J bar E I All 40 offs �vw� Program Area / Recreation Service/Support Summary • Provide accessible recreation and cultural services and facilities for the community. • Coordinate community events and celebrations that provide opportunities for the community to celebrate and connect. • Provide services to enhance the health and wellbeing of our citizens. • Provide recreation and inclusive services to individuals with disabilities and special needs. • Provide spaces for the community to rent for business, performance, to celebrate special occasions. Program Area / Recreation Accomplishments - 2021 • Transitioned our Friendship Theatre Program to virtual for the first half of the year. • Inclusion programs captured 70% of the revenue goal for the year even though we had to transition to virtual for the first part of the year and cancel numerous in -person programs. • Offered Senior meals to go and delivery of meals two days a week in partnership with MSM and Evergreen Senior Club. • Remote Learning Program was added for the 2020-2021 school year while students were remote/hybrid learning. Between January 2021-June 2021 Remote Learning Camp ran weekly with 244 enrollments throughout that time period. • Partnered with FWPS to offer 60 spots weekly in summer camp. FWPS sponsored 60 kids per week at no cost to those families. We served 386 different youth throughout Summer 2021 in Day Camp. • Had a successful youth dance session since the pandemic with 25 dancers participating in a 12 week program concluded with a choreographed recital. • Hosted first Tricks and Treats since the pandemic, outdoors, with over 250 children participating — 600 total participants (parents + family). Program Area / Recreation Accomplishments -2022 • We went back to 100% normal in -person Inclusion and Senior programming with the same number of programs offered in 2019 and previous years. • Through June, our Inclusive and Senior Recreation revenue is trending to be well over 100% of the year-end goal and is almost to the total revenue of 2021 through July of 2021. • Awarded SEEK Grant to offer Summer Camp at a subsidized rate of $100/week. Ran 10 weeks of summer camp with a total of 1638 registrations! • Awarded SEEK Grant funding to do free Teen Trips in Partnership with Communities in Schools. • Youth Commission began awarding FirStep Scholarship money to teens for memberships and recreation programs. • Successful Job Fair with 40 attendees to promote seasonal summer positions. Hired 16 new summer camp staff — 9 attended the Job Fair in May! • Awarded SEEK Grant funding to offer Mobile Recreation Program covering two staff to coordinate free activities in neighborhood parks. Ran 9 weeks this summer. • Touch a Truck was back this year with phenomenal attendance of over 1,000 people. • Held first Kid's Day since 2019 — over 1,500 people in attendance and 25 community partners participating. Lm-.r Dav Camn 2C Tr 4. 4 X. 1,7 4 77, - 6 77:1 Zz; All. 5 0 wl dw A to" Program Area / FWCC Service/Support Summary • Provide a facility that promotes fitness and health through dynamic exercise programming and a state-of-the-art fitness studio. • Administer aquatics safety, education and fitness programs for all ages. • Provide a contemporary venue and excellent service staff for community -wide event, private occasion and business rentals. • Provide opportunities for new athletic programs for young children that promote economic development. • Serve as a venue for general recreation programs, athletics and senior services. Program Area / FWCC Accomplishments • Received $250,000 grant from King County to aid construction of new slide and play structure. (In -progress) • Served over 6,800 participants in swim lessons furthering the education of drowning prevention. • Continued recovery of membership post pandemic. Revenues have returned to around 80%. • Exceeded retention rate by 15% or more to 65% through 2021- 2022. 'here is an enormous amount of work to have this much fun'. Program Area / DBC Service/Support Summary • Provide a regional conference and retreat center that enhances economic development. • Provide high quality rental space for private events & occasions. • Manage the Dumas Bay Park property as a passive use park. • Manage food service operation and increase revenue while raising awareness of the facility and services offered. Program Area / DBC Accomplishments • Changed our food model from in-house chef to contracted caterer for lunch and dinner service. • Created a new dynamic continental breakfast area. We produce the breakfast in-house which serves guests and the building more efficiently and is more cost effective. • Repainted all overnight guest rooms. • Successfully rebooked all returning groups and are back to pre - pandemic levels of bookings. ,157 FITF:T-wTM:/! all .1 Rick Hontz Senior Vice President Stephen Marquez Assistant General Manager/Director Operations Part Time AV Techs Setup Crew Janitorial Brian Hoffman General Manager Rebeka Shunk Director Finance/HR Morgan Nyren Event Manager Part Time Event Staff Box Office Clerks Van Dinh Catering & Sales Manager Part Time Banquet Staff Bartenders Kitchen Staff Program Area / PAEC Service/Support Summary • Integrating the arts more fully into our lives enriches each of us, and because engaging in the arts brings individuals together, it fosters community. • Art and artists aren't only in museums or concert halls -- they are all around us. • Arts organizations stimulate business and economic growth in our community. • Provide a regional Performing Arts Center that enhances economic development. • Provide high quality performances, rental space for private events & occasions. • Manage food service operation and increase revenue while raising awareness of the facility and services offered. • Leveraging the City Subsidy as a program benefit multiplier (July MFR 212.5X) Program Area / PAEC Accomplishments • Maintained revenue generation throughout 2020/2021 • Amazon Driver Training, King County Elections, COVID Vaccination Site • Housed City staff members throughout 2020/2021 to provide COVID safe work place (Finance, HR &Comm. Dev) • Completed Art Project replanting. • Restored landscaping across the entire property. • Completed First Season of Mission: Community Nutrition • Awarded $531,068.40 through Shuttered Venue Operators Grant • Awarded $25,000 through King County COVID Recovery Grant Program Area / PAEC 2021 additional highlights • Received 95% favorable rating on customer surveys • South King County Vaccine site 2 weeks • South King County PPE Distribution site z ONENIGHT IN PRO s Current Challenges • Staffing challenges due to the competitive market. • Even with proposed additions in 2023-2024 we are still drastically understaffed in maintenance and facilities • Inflationary impacts. • Inadequate maintenance staffing and resources to keep up with aging infrastructure and deferred maintenance. • Impacts of climate change (Trees &vegetation). • Competition for resources/funding. • Homeless impacts/vandalism/theft/destruction. • Environmental degradation due to homeless impacts. • Not meeting federal mandate for ADA compliance. Future Challenges Unfunded future demands: • Dedicated funding to address our deferred maintenance backlog. • Homeless impacts/vandalism/theft/destruction. • Environmental degradation due to homeless impacts. • Part-time staff recruitment and retention. • High demand for outdoor pickleball courts. • Shortage of outdoor basketball courts. Next -Dollar Priorities Future Service/Support • Difficult conversations need to occur to prioritize our extensive deferred maintenance backlog as opposed to adding new amenities without an appropriate supporting budget. • Aging infrastructure across the city needs to be addressed. Local public park and recreation agencies in the United States generated nearly S218 billion in economic activity and supported almost 1.3 million jobs that boosted labor income by more than 68 billion from their operations and capital spending in 2019. A 14 r 0Q--o- (3w--. A I� W. Key Findings of the 2021 Engagement With Parks Report More than 3 i n 5 U.S. adults are likely to vote for a political candidate who makes park and recreation funding a key priority. v1L14 Millennials are among those most likely to vote for a mayor, county executive or council member who prioritizes park and recreation funding. More than 7 in 1( u.s. residents have at least one local park, playground, open space or recreation center within walking distance of their homes Nearly 9 In 1O people agree that it is important to fund local park and recreation agencies to ensure every member of the community has equitable access to amenities, infrastructure and programming `)7% of people agree that parks and recreation is an important service provided CITY HALL by their local government IL AN& 2021 Engagement With Parks Report 13 011 Questions & Discussion Department Heads and staff are available as needed Identification of follow-up items and future priority list items tC 04727 792 0472.792 G7 : [G7 r 7 6741-4 73 Z i-,'32 Ir.. A--L.16 LC- 0 02-4 -3 Z LG 9 47274 70 4 - L C a 412�7 9 t Adghk ul lolls do( 0 t AOL % AM= lit) 411P 4 ItA 91 & A 4 L LXL 047 Z "INI W-1. 11. WIM L C 0 W 72 7 7 t C 0 W 7 2 77 9 C 0 14 4 7 27?9;'7 G7 lift rr 7 114110 ou Ir ;yt