AG 22-110 - KING COUNTYRETURN TO: AUTUMN GRESSETT EXT: 6914
i
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: PARKS
2. ORIGINATING STAFF PERSON: CODY GEDDES EXT: 3. DATE REQ. Bl': 9/17/2021
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): _ ❑ INTERLOCAL
LI OTHER AGENDA BILL, STAFF REPORT, KC YAS GRANT AGREEMENT, EXHIBITS I AND II
S. PROJECT NAME: KING COUNTY YOUTH AND AMATEUR SPORTS GRANT ACCEPTANCE
6. NAME OF CONTRACTOR:
ADDRESS: TELEPHONE
E-MAIL: FAX:
SIGNATURE NAME: TITLE
7. EXHIBITS AND ATTACHMENTS: A SCOPE, WORK OR SERVICES N COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: IO� l���AZI COMPLETION DATE: DECEMBER 31, 2022
9. TOTAL COMPENSATION $150,000.00 (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES A NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS
SALES TAX OWED DYES ONO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: Q RETAINAGE (SEE CONTRACT) OR El RETAINAGE BOND PROVIDED
'AGREEMENT
❑ PURCHASING: PLEASE CHARGE TO: 3a3' -f I DD- I2"lAI'Sq'[c' 1 }il/,,ro
10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED
N PROJECT MANAGER AG, JG, CG 9/14/2021
❑ DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
A LAW
11. COUNCIL APPROVAL (IF APPLICABLE) CQIbIMPfTEE APPROVALDATE: � � CQI.INaLAPPROVAL DATE: �� 1
12, CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDERINOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIAL / DATE SIGNED
❑ LAW DEPARTMENT _ _Aq yt�
❑ SIGNATORY (MAYOR OR DIRECTOR)
❑ CITY CLERK 0 4
❑ ASSIGNED AG# AG
COMMENTS:
JE 9115121
- Only question is whether we will be able to expend all the funds within the time specified.
2/2017
L-9 King County
Youth and Amateur Sports Grant A reement
Capital Grant Agreement
Department/Division: Natural Resources and Parks / Parks and Recreation
Agency: City of Federal Wes_
Project: Sa halie Track Replacement
Amount: $150.000.00 Project#:
Term Period: July 1, 2021 To
1141941 Contract#:
December 31. 2022
THIS CAPITAL GRANT AGREEMENT ("Agreement") is entered into by KING COUNTY
(the "County"), and City of Federal Way (the "Agency"), whose address is: 33325 8th Ave.
South
Federal Way, WA 98003
WHEREAS, the Agency is either a public agency or a non-profit organization that provides
youth or amateur sports opportunities or acts as a fiscal sponsor for such Project;
WHEREAS, King County has selected the identified Agency to receive a Youth and Amateur
Sports Fund ("YASF") Grant award to assist in projects that provide increased athletic
opportunities for the citizens of King County, Washington;
WHEREAS, the Agency shall utilize the award to address an athletic need in King County;
and
WHEREAS, King County is authorized to administer the YASF grant project and enter into
agreements for the use of King County funds by public agencies or not -for -profit
organizations to provide a service to the public under King County Ordinance 18409 § 84;
NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter
mentioned, to be made and performed by the parties hereto, the parties covenant and do
mutually agree as follows:
1. The Agency shall provide services and comply with the requirements set forth
hereinafter and in the following attached exhibits, which are incorporated herein by
reference:
® Program Summary and Scope of ` Attached hereto as Exhibit I
A/^ -
® Capital Budget Attached hereto as Exhibit II
® Project Design Schematic Attached hereto as Exhibit III
YASF — Capital Grant
[ City of Federal Way ]
2. TERM
This Agreement shall commence on July 1 2021, and shall expire on the December
31, 2022, unless extended or earlier terminated, pursuant to the terms and conditions
of this Agreement.
3. PREMISES
This grant Project is located at:
33325 8th Ave. South
Federal Way, WA 98003
4. PARTIES
All communication, notices, coordination, and other tenets of this Agreement shall be
managed by:
On behalf of Coun :
Butch Lovelace, YSFG Project Manager
King County Parks and Recreation Division
201 South Jackson Street, Suite 700
Seattle, WA 98104-3855
Email: butch. lovelace@ kin gcounty.-gov
Phone: 206.477.4577
On behalf of Aoency:
Cody Geddes, Recreation Supervisor
33325 8th Ave. South
Federal Way, WA 98003
Email: cody.geddes@cityoffederalway.com
Phone: 253-835-6926
5, COMPENSATION AND METHOD OF PAYMENT
A. Excepting only Council directed grant funds, County shall authorize, at County's
sole discretion, release of a portion of the grant funds, upon execution of this
Agreement, and receipt of Agency's County -approved Scope of Work and Capital
Budget (see Section 6). County shall initiate authorization for payment after
approval of corrected invoices and required exhibits. County shall make payment
to the Agency not more than thirty (30) days after a complete and accurate invoice
and required documentation is received and approved.
B. Agency shall submit its final invoice and any outstanding deliverables within fifteen
(15) days of the date this Agreement expires or is terminated. If the Agency's final
invoice and reports are not submitted by the day specified in this subsection, County
will be relieved of all liability for payment to the Agency of the amounts set forth in
said invoice or any subsequent invoice.
6. AGENCY DELIVERABLES
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YASF — Capital Grant
[ City of Federal Way ]
A. Project Summa v and Scope of Work. Agency shall provide a County -approved
Project Summary and Scope of Work, attached hereto as Exhibit I. The Project
Summary and Scope of Work shall describe Agency's capital project, facility use
and programming, and description of its intended use of grant funds.
B. Capital Budget. Agency shall provide a County -approved Capital Budget, attached
hereto as Exhibit II. Agency shall apply the funds received from the County under
this Agreement in accordance with said budget. If, at any time during the Term of
this Agreement, Agency expects that the cumulative amount of transfers among the
budget categories may exceed ten percent (10%) of the Agreement amount, then
Agency shall notify County to request approval. Supporting documents necessary
to explain fully the nature and purpose of the change(s) and an amended budget
may be required for each request for such approval. County approval of any such
amendment shall not be unreasonably withheld.
C. Proiect Design Schematic. Agency shall provide a County -approved Project Design
Schematic, attached hereto as Exhibit III.
7. COMMUNICATION
Agency shall recognize County as a "grant sponsor" for the grant project in the following
manner:
A. Events: Agency shall invite and recognize "King County Parks" at all events
promoting the project, and at the final project dedication.
B. Community Relations: Agency shall recognize "King County Parks" as a "grant
sponsor" in all social media, websites, brochures, banners, posters, press releases,
and other promotional material related to the Project.
8. PUBLIC ACCESS
These funds are provided for the purpose of developing and/or supporting the delivery
of sports activities or infrastructure for, but not exclusively serving, persons under
twenty-four (24) years of age, and low and moderate income communities within King
County. lees for the Project shall be no greater than those generally charged by public
operators or project providers in King County.
9. INTERNAL CONTROL AND ACCOUNTING SYSTEM
Agency shall establish and maintain a system of accounting and internal controls which
complies with applicable, generally accepted accounting principles, and governmental
accounting and financial reporting standards in accordance with Revised Code of
Washington (RCW) Chapter 40.14.
10. MAINTENANCE ❑F RECORDS
A. Agency shall maintain accounts and records, including personnel, property,
financial, Project records, including Agreement deliverables, and other such records
as may be deemed necessary by the County to ensure proper accounting for all
Agreement funds and compliance with this Agreement.
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YASF — Capital Grant
[ City of Federal Way ]
B. These records shall be maintained for a period of six (6) years after the expiration
or earlier termination of this Agreement unless permission to destroy them is
granted by the Office of the Archivist in accordance with RCW Chapter 40.14.
C. Agency shall inform the County in writing of the location, if different from the Agency
address listed on page one of this Agreement, of the aforesaid books, records,
documents, and other evidence and shall notify the County in writing of any changes
in location within ten (10) working days of any such relocation.
11. RIGHT TO INSPECT
County reserves the right to review and approve the performance of Agency with regard
to this Agreement, and, at its sole discretion, to inspect or audit the Agency's records
regarding this Agreement and the Project upon seventy-two (72) hours' notice during
normal business hours.
12. COMPLIANCE WITH ALL LAWS AND REGULATIONS
Agency, in cooperation and agreement with the owners of the Premises, shall comply
with all applicable laws, ordinances and regulations in using funds provided by the
County, including, without limitation, those relating to providing a safe working
environment to employees and, specifically, the requirements of the Washington
Industrial Safety and Health Act (WISHA); and, to the extent applicable, those related
to "public works," payment of prevailing wages, and competitive bidding of contracts.
The Agency specifically agrees to comply and pay all costs associated with achieving
such compliance without notice from King County; and further agrees that King County,
does not waive this Section by giving notice of demand for compliance in any instance.
The Agency shall indemnify and defend the County should it be sued or made the
subject of an administrative investigation or hearing for a violation of such laws related
to this Agreement.
13. CORRECTIVE ACTION
A. If the County determines that a breach of contract has occurred or does not approve
of the Agency's performance, it will give the Agency written notification of
unacceptable performance. The Agency will then take corrective action within a
reasonable period of time, as may be defined by King County in its sole discretion
in its written notification to the Agency.
B. The County may withhold any payment owed the Agency until the County is
satisfied that corrective action has been taken or completed.
14. TERMINATION
A. The County may terminate this Agreement in whole or in part, with or without cause,
at any time during the Term of this Agreement, by providing the Agency ten (10)
days advance written notice of the termination.
B. If the termination results from acts or omissions of the Agency, including but not
limited to misappropriation, nonperformance of required services, or fiscal
mismanagement, the Agency shall return to the County immediately any funds,
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YASF — Capital Grant
[ City of Federal Way
misappropriated or unexpended, which have been paid to the Agency by the
Cou nty.
C. Any King County obligations under this Agreement beyond the current appropriation
year are conditioned upon the County Council's appropriation of sufficient funds to
support such obligations. if the Council does not approve such appropriation, then
this Agreement will terminate automatically at the close of the current appropriation
year.
15. FUTURE SUPPORT: UTILITIES ANC] SERVICE
The County makes no commitment to support the services contracted for herein and
assumes no obligation for future support of the activity contracted for herein except as
expressly set forth in this Agreement. The Agency understands, acknowledges, and
agrees that the County shall not be liable to pay for or to provide any utilities or services
in connection with the Project contemplated herein.
16. HOLD HARMLESS AND INDEMNIFICATION
The Agency agrees for itself, its successors, and assigns, to defend, indemnify, and
hold harmless King County, its appointed and elected officials, and employees from
and against liability for all claims, demands, suits, and judgments, including costs of
defense thereof, for injury to persons, death, or property damage which is caused by,
arises out of, or is incidental to any use of or occurrence on the Project that is the
subject of this Agreement, or the Agency's exercise of rights and privileges granted by
this Agreement, except to the extent of the County's sole negligence. The Agency's
obligations under this Section shall include;
A. The duty to promptly accept tender of defense and provide defense to the County
at the Agency's own expense;
B. Indemnification of claims made by the Agency's employees or agents; and
C. Waiver of the Agency's immunity under the industrial insurance provisions of Title
51 RCW, but only to the extent necessary to indemnify King County, which waiver
has been mutually negotiated by the parties.
In the event it is necessary for the County to incur attorney's fees, legal expenses or
other costs to enforce the provisions of this Section, all such fees, expenses and costs
shall be recoverable from the Agency.
In the event it is determined that RCW 4.24.115 applies to this Agreement, the Agency
agrees to protect, defend, indemnify and save the County, its officers, officials,
employees and agents from any and all claims, demands, suits, penalties, losses
damages judgments, or costs of any kind whatsoever for bodily injury to persons or
damage to property thereinafter "claims"), arising out of or in any way resulting from
the Agency's officers, employees, agents and/or subcontractors of all tiers, acts or
omissions, performance of failure to perform the rights and privileges granted under
this Agreement, to the maximum extent permitted by law or as defined by RCW
4.24.115, as now enacted or hereafter amended.
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YASF — Capital Grant
[ City of Federal Way ]
A hold harmless provision to protect King County similar to this provision shall be
included in all Agreements or subcontractor Agreements entered into by Agency in
conjunction with this Agreement. The Agency's duties under this Section will survive
the expiration or earlier termination of this Agreement.
17. INSURANCE
A. Liability Insurance Requirements. Notwithstanding any other provision within this
Agreement, Agency and it subcontractors shall procure and maintain coverage and
limits for no less than the following:
1. Commercial General Liability. Insurance Service "occurrence" form CG 00 01
(current edition), to include Products -Completed Operations, insurance against
claims for injuries to persons or damages to property that may arise from or in
connection with activities under this Agreement. The insurance coverage shall
be no less than One Million Dollars ($1,000,000) combined single limit per
occurrence, and Two Million Dollars ($2,000,000) in the aggregate.
2. Automobile Liability. lfactivities require vehicle usage. Insurance Services form
number CA 00 01 (current edition), covering BUSINESS AUTO COVERAGE,
Symbol 1 "any auto". If the grant includes the use of automobiles, the Limit of
Liability shall be no less than One Million Dollars ($1,000,000) per occurrence.
3. Workers Compensation/StopCompensation/Stop Gap. If the recipient or its contractor(s) has/have
employees. Statutory Workers Compensation coverage and Stop Gap Liability
for a limit no less than One Million Dollars ($1,000,000) per occurrence.
4. Professional Lia�. if the grant includes the use of Professional Services.
Professional Liability coverage shall be no less than One Million Dollars
($1,000,000) per claim and in the aggregate.
5. Sexual Misconduct Liability. if the grant involves in person work with minors.
Sexual Misconduct Liability coverage, at a limit of no less than Five Hundred
Thousand Dollars ($500,000) per occurrence and in the aggregate.
B. If the grant involves the construction of a capital project or involves the purchase of
equipment greater than Five Thousand ($5,000) in value, the Agency shall provide
"All Risk" Builders Risk or Property coverage for the full replacement value of the
project/property built/purchased. King County shall be listed as an additional Loss
payee as our interests may appear.
C. King County and its officers, officials, employees and agents shall be covered as
additional insured on Agency's and its contractor(s') commercial general liability
insurance and, if applicable, commercial auto liability insurance, with respect to
liability arising out of activities performed by the Agency and its contractors.
Additional Insured status shall include Products -Completed Operations.
D. To the extent of the Agency's or its contractor's negligence, their insurance
respectively shall be primary insurance with respect to the County, its officers,
employees and agents. Any insurance or self-insurance maintained by the County,
and its officers, officials, employees or agents shall not be subjected to contribution
in favor of the Agency or its contractors insurance, and shall not benefit either in
any way.
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YASF— Capital Grant
[ City of Federal Way I
Agency's and its contractors' insurance shall apply separately to each insured
against whom a claim is made or a lawsuit is brought, subject to the limits of the
insurer's liability.
E. Coverage shall not be suspended, voided, canceled, reduced in coverage or in
limits except by the reduction of the applicable aggregate limit by claims paid, until
after thirty (30) days' prior written notice has been given to and change in coverage
accepted by King County.
F. The insurance provider must be licensed to do business in the State of Washington
and maintain a Best's rating of no less than A-Vill. Within five (5) business days of
County's request, Agency must provide a Certificate of Insurance and Additional
Insured Endorsement(s) (CG 20 10 11/85 or its equivalent) to the County. The
Agency shall be responsible for the maintenance of their contractors' insurance
documentation.
G. If Agency is a municipal corporation or an agency of the State of Washington and
is self -insured for any of the above insurance requirements, a certification of self-
insurance shall be attached hereto and be incorporated by reference and shall
constitute compliance with this Section.
H. Agency's duties under this Section shall survive the expiration or eadler termination
of this Agreement. The Agency understands, acknowledges and agrees that for the
relevant period of public use set forth in Section S. the Agency shall maintain
insurance and name the County as an additional insured, all of which shall be
consistent with the requirements of this Section.
18. NONDISCRIMINATION
King County Code ("KCC") chapters 12.16, 12.17 through 12.18 apply to this
Agreement and are incorporated by this reference as if fully set forth herein. In all hiring
or employment made possible or resulting from this Agreement, there shall be no
discrimination against any employee or applicant for employment because of sex, race,
color, marital status, national origin, religious affiliation, disability, sexual orientation,
gender identity or expression or age except minimum age and retirement provisions,
unless based upon a bona fide occupational qualification.
19. CONFLICT OF INTEREST
KCC Chapter 3.04 (Employee Code of Ethics) is incorporated by reference as if fully
set forth hence, and the Agency agrees to abide by all conditions of said chapter.
Failure by the Agency to comply with any requirement of said KCC Chapter shall be a
material breach of contract.
20. POLITICAL ACTIVITY PROHIBITED
None of the funds, materials, property, or services provided directly or indirectly under
this Agreement shall be used for any partisan political activity or to further the election
or defeat of any candidate for public office.
Page 7 of 9
YASF — Capital Grant
I City of Federal Way ]
21. PROJECT MAINTENANCE' EQUIPMENT PURCHASE. MAINTENANCE AND
OWNERSHIP
A. As between the County and the Agency, Agency shall be responsible to operate
and maintain the completed Project at its own sole expense and risk. Agency shall
maintain the completed Project in good working condition consistent with applicable
standards and guidelines. Agency understands, acknowledges, and agrees that
the County is not responsible to operate or to maintain the Project in any way.
B. Agency shall be responsible for all property purchased pursuant to this Agreement,
including the proper care and maintenance of any equipment.
C_ Agency shall establish and maintain inventory records and transaction documents
(purchase requisitions, packing slips, invoices, receipts) of equipment and materials
purchased with Agreement funds. Agency's duties under this Section shall survive
the expiration of this Agreement.
22. NOTICES
Whenever this Agreement provides for notice to be provided by one party to another,
such nonce shall be in writing, and directed to the person specified in Section 4 of this
Agreement. Any such notice shall be deemed to have been given on the date of
delivery, if mailed, on the third (3rd) business day following the date of mailing; or, if
sent by fax, on the first (1 st) business day following the day of delivery thereof by fax.
Notice sent solely by e-mail shall be deemed to have been given on the date of
transmission. Either party may change its address, fax number, email address, or the
name of the person indicated as the recipient by notice to the other in the manner
aforesaid.
23. ASSIGNMENT
Agency shall not assign any portion of rights and obligations under this Agreement or
transfer or assign any claim arising pursuant to this Agreement without the written
consent of the County. Agency must seek such consent in writing not less than fifteen
(15) days prior to the date of any proposed assignment.
24. AMENDMENTS
This Agreement together with the attached exhibits expressly incorporated herein by
reference and attached hereto shall constitute the whole Agreement between the
Parties. Either party may request changes to this Agreement. No modifications or
amendment of this Agreement shall be valid or effective unless evidenced by an
Agreement in writing signed by the Parties.
25. WAIVER OF DEFAULT
Waiver of any default shall not be deemed to be a waiver of any subsequent default.
Waiver or breach of any provision of the Agreement shall not be deemed to be a waiver
of any other or subsequent breach and shall not be construed to be a modification of
the terms of the Agreement unless stated to be such through written approval by the
County, which shall be attached to the original Agreement.
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YASF — Capital Grant
26
27
[ City of Federal Way ]
TAXES
Agency agrees to pay on a current basis all taxes or assessments levied on its activities
and property, including, without limitation, any leasehold excise tax due under RCW
Chapter 82.29A; PROVIDED, however, that nothing contained herein will modify the
right of the Agency to contest any such tax, and Agency shall not be deemed to be in
default as long as it will, in good faith, be contesting the validity or amount of any such
taxes.
WASHINGTON LAW CONTROLLING, WHERE ACTIONS BROUGHT
This Agreement is made in and will
Washington, which will be controlling
pertaining to this Agreement will be
County, Washington.
28. PARAGRAPH HEADINGS
be in accordance with the laws of the State of
in any dispute that arises hereunder. Actions
brought in King County Superior Court, King
The paragraph headings contained herein are only for convenience and reference and
are not intended to be a part of this Agreement or in any manner to define, limit, or
describe the scope or intent of this Agreement or the particular paragraphs to which
they refer.
29. PUBLIC DOCUMENT
This Agreement will be considered a public document and will be available for
inspection and copying by the public.
30. LEGAL RELATIONS
Nothing contained herein will make, or be deemed to make, County and the Agency a
partner of one another, and this Agreement will not be construed as creating a
partnership or joint venture. Nothing in this Agreement will create, or be deemed to
create, any right, duty or obligation in any person or entity not a party to it.
31. SINGULAR AND PLURAL
Wherever the context will so require, the singular will include the plural and plural will
include the singular.
32. PERMITS AND LICENSES
Agency shall design, develop and construct the Project in accordance will all applicable
laws and regulatory requirements including environmental considerations, permitting
determinations, and other legal requirements. All activities and improvements shall be
performed by Agency at its sole expense and liability. Agency shall, at its sole cost
and expense, apply for, obtain and comply with all necessary permits, licenses and
approvals required for the Project,
33. INTERPRETATION OF COUNTY RULES AND REGULATIONS
If there is any question regarding the interpretation of any County rule or regulation, the
County decision will govern and will be binding upon the Agency.
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YASF — Capital Grant
[ City of Federal Way ]
34. POLICE POWERS OF THE COUNTY
Nothing contained in this Agreement will diminish, or be deemed to diminish, the
governmental or police powers of the County.
35. ENTIRE AGREEMENT
This Agreement, including its attachments, constitutes the entire Agreement between
the County and the Agency. It supersedes all other agreements and understandings
between them, whether written, oral or otherwise.
KING COUNTY
FOR
King County Executive
uate
Page 10 of 9
NAME (Please type or print), Title
/O / ape/
Date
c,7av
DocuSign Envelope ID: AA47821 B-020D-44F4-8B2A-CBCBCBFA5750
YASF —Capital Grant [ City of Federal Way ]
34. POLICE POWERS OF THE COUNTY
Nothing contained in this Agreement will diminish, or be deemed to diminish, the
governmental or police powers of the County.
35. ENTIRE AGREEMENT
This Agreement, including its attachments, constitutes the entire Agreement between
the County and the Agency. It supersedes all other agreements and understandings
between them, whether written, oral or otherwise.
KING COUNTY Doc Sign dby:
FOR P64 hko,
King County Executive��
10/25/2021
Date
Page 10 of 9
NAME (Please type or print), Title
�o f ao2�
Date
C C74—
DocuSign Envelope ID: AA47821B-020D-44F4-8B2A-CBCBCBFA5750
Lei King County
YonrBigBac]Ward
City of Federal Way - Saghalie Track Replacement - Exhibit I
Youth and Amateur Sports Grant
2020 Capital Project Grant
Scope of Services
The City of Federal Way (CFW) is a partner with Federal Way Public Schools (FWPS) at the joint
location that is TAF @ Saghalie and Saghalie Park. In the Summer of 2013 we worked together
to repair the asphalt underlayment and replace the entire rubberized track surface. The
existing rubberized track surface at Saghalie is beyond the life expediency and has failed. The
proposed project will be to replace the rubber track surface. CFW and FWPS have been forced
to make several emergency repairs in order to keep the track usable but is now in a state that
cannot be repaired any further and needs to be replaced for safety reasons. This track is
currently utilized by the entire community including Federal Way Soccer Association, FWPS (PE
Classes/school athletics), FW Youth Football, CFW Recreation, and the community at large for
exercising. These groups have all expressed concern with the condition and funding has been
the issue for both agencies, hence why we need this grant.
Note: all the above activities and dates are likely to change depending on the Covid 19 pandemic and
Washington State's social distancing protocol. Due to this Covid 19 outbreak, this project may extend
into the summer season of 2021.
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DocuSign-
Certificate Of Completion
Envelope Id: AA47821B020D44F48B2ACBCBCBFA5750
Status: Completed
Subject: Please DocuSign: City of Federal Way - Saghalie Track Replacement - 6257648.pdf, City of Federa...
Source Envelope:
Document Pages: 14 Signatures: 1
Envelope Originator:
Certificate Pages: 5 Initials: 0
Minerva Humphrie
AutoNav: Enabled
401 5th Ave
Envelopeld Stamping: Enabled
Suite 100
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Seattle, WA 98104
mhumphrie@kingcounty.gov
IP Address: 198.49.222.20
Record Tracking
Status: Original
Holder: Minerva Humphrie
Location: DocuSign
10/20/2021 12:56:35 PM
mhumphrie@kingcounty.gov
Security Appliance Status: Connected
Pool: FedRamp
Storage Appliance Status: Connected
Pool: King County General (ITD)
Location: DocuSign
Signer Events
Signature
Timestamp
Doug Hodson
Sent: 10/20/2021 1:00:19 PM
doug.hodson@kingcounty.gov
a�°eCuSkj""""y-
�d ridgy
Viewed: 10/25/2021 4:00:00 PM
Deputy Director
<a �neeeaQayn
Signed: 10/25/2021 4:02:43 PM
WW W.OURPARKSOURFUTURE.ORG
Signature Adoption: Pre -selected Style
Security Level: Email, Account Authentication
(None)
Using IP Address: 24.22.129.100
Electronic Record and Signature Disclosure:
Accepted: 1/29/2021 3:48:29 PM
ID:f76b56e1-4561-4a46-b35d-f2be79b9e9c7
In Person Signer Events
Signature
Timestamp
Editor Delivery Events
Status
Timestamp
Agent Delivery Events
Status
Timestamp
Intermediary Delivery Events
Status
Timestamp
Certified Delivery Events
Status
Timestamp
Carbon Copy Events Status Timestamp
Sarah Oxford COPIED
Sent: 10/20/2021 1:00:19 PM
soxford@kingcounty.gov
Executive Secretary
King County Parks
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/20/2021 1:00:19 PM
Envelope Summary Events Status
Certified ❑ellvered Security Checked
Signing Complete Security Checked
Completed Security Checked
Payment Events Status
Electronic Record and Signature Disclosure
Timestamps
10/25/2021 4:00:00 PM
10/25/2021 4'02:43 PM
10/25/2021 4:02:43 PM
Timestamps
Electronic Record and Signature Disclosure created on: 2/1/2018 6:03:55 AM
Parties agreed to: Doug Hodson
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Carahsoft OBO King County ITD (we, us or Company) may be required by
law to provide to you certain written notices or disclosures. Described below are the terms and
conditions for providing to you such notices and disclosures electronically through the
DocuSign, Inc. (DocuSign) electronic signing system. Please read the information below
carefully and thoroughly, and if you can access this information electronically to your
satisfaction and agree to these terms and conditions, please confirm your agreement by clicking
the `I agree' button at the bottom of this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after signing session and, if you
elect to create a DocuSign signer account, you may access them for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.00 per -page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign `Withdraw Consent' form on the signing page of a
DocuSign envelope instead of signing it. This will indicate to us that you have withdrawn your
consent to receive required notices and disclosures electronically from us and you will no longer
be able to use the DocuSign system to receive required notices and consents electronically from
us or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Carahsoft OBO King County ITD:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: bob.johnson@kingcounty.gov
To advise Carahsoft OBO King County ITD of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at bob.johnson@kingcounty.gov and
in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc. to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in the DocuSign system.
To request paper copies from Carahsoft OBO King County ITD
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to bob.johnson@kingcounty.gov and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Carahsoft OBO King County ITD
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign session, and on the subsequent
page, select the check -box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to bob.johnson@kingcounty.gov and in the body of such request you
must state your e-mail, full name, US Postal Address, and telephone number. We do not
need any other information from you to withdraw consent.. The consequences of your
withdrawing consent for online documents will be that transactions may take a longer
time to process..
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** These minimum requirements are subject to change. If these requirements change, you will be
asked to re -accept the disclosure. Pre-release (e.g. beta) versions of operating systems and
browsers are not supported.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you were
able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to e-mail
this disclosure and consent to an address where you will be able to print on paper or save it for
your future reference and access. Further, if you consent to receiving notices and disclosures
exclusively in electronic format on the terms and conditions described above, please let us know
by clicking the `I agree' button below.
By checking the `I agree' box, I confirm that:
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Carahsoft OBO King County ITD as described above, I consent to
receive from exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by Carahsoft OBO King County ITD during the course of my
relationship with you.