09-20-2022 Council Minutes - Special1% CITY OF
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Federal Way
CITY COUNCIL
SPECIAL MEETING MINUTES
City Hall — Council Chambers*
*remote attendance available via zoom
September 20, 2022 — 5:00 p.m.
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting to order at 5:01 p.m.
City officials in attendance: Mayor Jim Ferrell, Council President Linda Kochmar, Deputy Mayor
Susan Honda, Councilmember Erica Norton, Councilmember Hoang Tran, Councilmember
Jack Walsh, and Councilmember Jack Dovey.
Councilmember Lydia Assefa-Dawson attended the meeting remotely.
City staff in attendance: Interim City Administrator Brian Davis, City Attorney Ryan Call and
City Clerk Stephanie Courtney.
2. PLEDGE OF ALLEGIANCE
Mayor Ferrell led the flag salute.
3. STUDY SESSION
a. Budget Overview — Revenue Forecast & Economic Assumptions
Finance Director Steve Groom presented an introduction to the Mayor's 2023-2024
Proposed Biennial Budget. The budget as presented is balanced in every fund and
assures delivery of city services and infrastructure. He explained the budget process
and highlighted the amount of collaboration between city departments which will be
presented for review and discussion at public meetings involving the public.
He provided the information on the economic assumptions and revenue forecast
included in this process. Mr. Groom reviewed the scheduled budget study sessions and
overviewed what each meeting is aimed at accomplishing with the end result being an
approved biennial budget in November.
Director Groom provided an orientation to the Budget Book which was provided to the
City Council and public highlighting information such as the budget goals, challenges,
revenue and debt. He stated the budget should be attainable and rely on reasonable
forecasts, as under -estimating withholds potential services from tax -payers. The budget
is continuously monitored throughout the biennium and use course -correcting when
needed.
Federal Way City Council Special Minutes Page 1 of 2
September 20, 2022
Mr. Groom discussed property tax rate calculation and forecasting revenues such as
taxes, fees, and grants. The capital budget was also discussed which includes long-
term assets and infrastructure. In closing, he noted the budget is to prioritize the money
that is available to the existing obligations before new items are added; services and
infrastructure are both obligations.
Mayor Ferrell thanked Director Groom and his staff, noting this is just the beginning of
the process and is looking forward to input from the Council and the public.
b. Council Questions/Discussion
Council thanked Director Groom for the presentation, and look forward to the Mayor's
presentation at the regular meeting.
4. EXECUTIVE SESSION
C011 tiVe Bargaining Pursuant to RGW 42 ` 0 14C)(4)(b) not needed
• Potential Litigation Pursuant to RCW 42.30.110(1)(i)
At 5:48 p.m. Mayor Ferrell announced the Council would recess to executive session for
approximately thirty (30) minutes to discuss potential litigation pursuant to RCW 42.30.110(1)(i);
City Attorney Call clarified collective bargaining was not needed.
5. ADJOURNMENT
There being nothing further on the agenda; the special meeting was adjourned at 6:10 p.m.
Attest:
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5 ph nie Courtney
City Clerk
Approved by Council:1Ql04lNZ21
Federal Way City Council Special Minutes Page 2 of 2
September 20, 2022