AG 22-111 - KING COUNTY SHERIFF'S OFFICERETURN TO: EXT:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: Police Department
2. ORIGINATING STAFF PERSON: Lynette Allen EXT: 6701 3. DATE REQ, BY: ASAP
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E,G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL
A OTHER Agreement
5. PROJECT NAME: KC RSO Overtime Cost Reimbursement Agreement
6. NAME OF CONTRACTOR: King County Sheriff's Office
ADDRESS: 500 Fourth Avenue, Suite 200. Seattle, WA 98104 TELEPHONE 206-263-2122
E-MAIL: Tina.Keller@kingcounty.gov (Tina Keller, Project Manager) FAX:
SIGNATURENAME: Patti Cole -Tindall TITLE Sheriff
7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: July 1, 2022 COMPLETION DATE: June 30, 2023
9. TOTAL COMPENSATION $ Reimburse to the City up to $16,982.87 in Officer Overtime (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED 10YES ONO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED
❑ PURCHASING: PLEASE CHARGE TO: NIA 00 1 - V00- 010 -52I' 32- IaIO
10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED
❑ PROJECT MANAGER
Lrl DIRECTOR Andy J. Hwang 07-27-22
❑ RISK MANAGEMENT (IF APPLICABLE)
N LAW JE 7/29/22
11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: 9113122 COUNCIL APPROVAL DATE: 9/20/22
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIAL / DATE SIGNED
❑ LAW DEPARTMENT
❑ SIGNATORY (MAYOR OR DIRECTOR)
❑ CITY CLERK (W 101 2(n,
❑ ASSIGNED AG# ACi o7a-lit ..-_
COMMENTS:
8/18 - Please make sure to use the most updated agenda bill document for contracts in lawforms. Your form was outdated. I made changes to match our current form. mp
2/2017
Cost Reimbursement Agreement
, Executed By
King County Sheriffs Office, a department of
King County, hereinafter referred to as "KCSO,"
Department Authorized Representative:
Patti Cole -Tindall, Sheriff
King County Sheriffs Office
W-150 King County Courthouse
516 Third Avenue
Seattle, WA 98104
and
Federal Way Police Department, a department of the City of Federal Way, hereinafter
referred to as ""Contractor,"
Department Authorized Representative:
Andy J. Ilwang, Chief of Police
33325 8 Avenue South
Federal Way, Washington 98003
WHEREAS, KCSO and Contractor have mutually agreed to work together for the
purpose of verifying the address and residency of registered sex and kidnapping
offenders; and
WHEREAS, the goal of registered sex and kidnapping offender address and residency
verification is to improve public safety by establishing a greater presence and emphasis
by Contractor in King County neighborhoods; and
WHEREAS, as part of this coordinated effort, Contractor will increase immediate and
direct contact with registered sex and kidnapping offenders in their jurisdiction, and
WHEREAS, KCSO is the recipient of a Washington State Registered Sex and
Kidnapping Offender Address and Residency Verification Program grant through the
Washington Association of Sheriffs and Police Chiefs for this purpose, and
WHEREAS, KCSO will oversee efforts undertaken by program participants in King
County;
NOW THEREFORE, the parties hereto agree as follows:
KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address
and Residency Verification Program funding to reimburse for expenditures associated
Cost Reimbursement Agreement
with the Contractor for the verification of registered sex and kidnapping offender address
and residency as set forth below. This Interagency Agreement contains eleven (11)
Articles:
ARTICLE I. TERM OF AGREEMENT
The term of this Cost Reimbursement Agreement shall commence on July 1, 2022
and shall end on June 30, 2023 unless terminated earlier pursuant to the provisions
hereof.
ARTICLE II. DESCRIPTION OF SERVICES
This agreement is for the purpose of reimbursing the Contractor for participation in
the Registered Sex and Kidnapping Offender Address and Residency Verification
Program. The program's.purpose is to verify the address and residency of all
registered sex and kidnapping offenders under RCW 9A.44.130.
The requirement of this program is for face-to-face verification of a registered sex
and kidnapping offender's address at the place of residency. In the case of
• level I offenders, once every twelve months.
■ of level II offenders, once every six months.
• of level III offenders, once every three months.
For the purposes of this program unclassified offenders and kidnapping offenders
shall be considered at risk level I, unless in the opinion of the local jurisdiction a
higher classification is in the interest of public safety.
ARTICLE III. REPORTING
Two reports are required in order to receive reimbursement for grant -related
expenditures. Both forms are included as exhibits to this agreement. "Exhibit A" is
the Offender Watch generated "Registered Sex Offender Verification Request (WA)"
that the sex or kidnapping offender completes and signs during a face-to-face contact.
"Exhibit B" is an "Officer Contact Worksheet" completed in full by an
officer/detective during each verification contact. Both exhibits representing each
contact are due quarterly and must be complete and _iviceived before reimbursement
can be made following the quarter reported.
Original signed report forms are to be submitted by the 5th of the month following
the end of the quarter. The first report is due October 5, 2022.
Quarterly progress reports shall be delivered to
Attn: Tina Keller, Project Manager
King County Sheriff's Office
500 Fourth Avenue, Suite 200
M/S ADM-SO-0200
Seattle, WA 98104
Page 2 of 6 July 5, 2022
Cost Reimbursement Agreement
Phone: 206-263-2122
Email: tina.keller@kingeounty.gov
ARTICLE IV. REIMBURSEMENT
Requests for reimbursement will be made on a monthly basis and shall be forwarded
to KCSO by the 101h of the month following the billing period.
Please note the following terms will be adhered to for the 2022-2023 Registered Sex
Offender Address Verification Program:
Any agency not meeting at least 90% of required verifications will not receive
that quarter's grant payment.
Any agency not using Offender Watch to track verifications will not receive
that quarter's grant payment.
Overtime reimbursements for personnel assigned to the Registered Sex and
Kidnapping Offender Address and Residency Verification Program will be calculated
at the usual rate for which the individual's' time would be compensated in the
absence of this agreement.
Each request for reimbursement will include the name, rank, overtime compensation
rate, number of reimbursable hours claimed and the dates of those hours for each
officer for whom reimbursement is sought. Each reimbursement request must be
accompanied by a certification signed by an appropriate supervisor of the department
that the request has been personally reviewed, that the information described in the
request is accurate, and the personnel for whom reimbursement is claimed were
working on an overtime basis for the Registered Sex and Kidnapping Offender
Address and Residency Verification Program.
Overtime and all other expenditures under this Agreement are restricted to the
following criteria:
1. For the purpose of verifying the address and residency of registered sex
and kidnapping offenders; and
2. For the goal of improving public safety by establishing a greater presence
and emphasis in King County neighborhoods; and
3. For increasing immediate and direct contact with registered sex and
kidnapping offenders in their jurisdiction
Any non -overtime related expenditures must be pre -approved by KCSO. Your
request for pre -approval must include: 1) The item you would like to purchase,
Page 3 of 6 July 5, 2022
Cost Reimbursement Agreement
2) The purpose of the item, 3) The cost of the item you would like to purchase. You
may send this request for pre -approval in email format. Requests for reimbursement
from KCSO for the above non -overtime expenditures must be accompanied by a
spreadsheet detailing the expenditures as well as a vendor's invoice and a packing
slip. The packing slip must be signed by an authorized representative of the
Contractor.
All costs must be included in the request for reimbursement and be within the overall
contract amount. Over expenditures for any reason, including additional cost of sales
tax, shipping, or installation, will be the responsibility of the Contractor.
Requests for reimbursement must be sent to
Attn: Tina Keller, Project Manager
King County Sheriff's Office
500 Fourth Avenue, Suite 200
Seattle, WA 98104
Phone: 206-263-2122
Email: tina.keller@kingeounty.gov
The maximum amount to be paid under this cost reimbursement agreement shall not
exceed Sixteen 'Thousan&-Ni�ne Hundred Eighty Two Dollars and 11ighty-Seven Cents - - -
($16,982.87). Expenditures exceeding the maximum amount shall be the
responsibility of Contractor. All requests for reimbursement must be received by
KCSO by July 31, 2023 to be payable.
ARTICLE V. WITNESS STATEMENTS
"Exhibit C" is a "Sex/Kidnapping Offender Address and Residency Verification
Program Witness Statement .Form." This form is to be completed by any witnesses
encountered during a contact when the offender is suspected of not living at the
registered address and there is a resulting felony "Failure to Register as a Sex
Offender" case to be referred/filed with the KCPAO. Unless, due to extenuating
circumstances the witness is incapable of writing out their own statement, the
contacting officer/detective will have the witness write and sign the statement in their
own handwriting to contain, verbatim, the information on the witness form.
ARTICLE VI. FILING NON -DISCOVERABLE FACE SHEET
"Exhibit D" is the "Filing Non -Discoverable Face Sheet." This form shall be
attached to each "Felony Failure to Register as a Sex Offender" case that is referred
to the King County Prosecuting Attorney's Office.
ARTICLE VII. SUPPLEMENTING, NOT SUPPLANTING
Page 4 of 6 'July 5, 2022
Cost Reimbursement Agreement
Funds may not be used to supplant (replace) existing local, state, or Bureau of Indian
Affairs funds that would be spent for identical purposes in the absence of the grant.
Overtime - To meet this grant condition, you must ensure that:
• Overtime exceeds expenditures that the grantee is obligated or funded to pay
in the current budget. Funds currently allocated to pay for overtime may not
be reallocated to other purposes or reimbursed upon the award of a grant.
• Additionally, by the conditions of this grant, you are required to track all
overtime funded through the grant.
ARTICLE VIII. HOLD HARMLESS/INDEMNIFICATION
Contractor shall protect, defend, indemnify, and save harmless King County, its
officers, employees, and agents from any and all costs, claims, judgments, and/or
awards of damages, arising out of, or in any way resulting from, the negligent acts or
omissions of Contractor, its officers, employees, contractors, and/or agents related to
Contractor's activities under this Agreement. Contractor agrees that its obligations
under this paragraph extend to any claim, demand, and/or cause of action brought by,
or on behalf of any of its employees or agents. For this purpose, Contractor, by
mutual negotiation, hereby waives, as respects King County only, any immunity that
would otherwise be available against such claims under the Industrial Insurance
provisions of Title 51 RCW. In the event King County incurs any judgment, award,
and/or cost arising therefrom including attorney's fees to enforce the provisions of
this article, all such fees, expenses, and costs shall Ire recoverable from Contractor.
The provisions of this section shall survive the expiration or termination of this
Agreement.
ARTICLE IX. INSURANCE
Contractor shall maintain insurance policies, or programs of self-insurance, sufficient
to respond to all of its liability exposures under this Agreement. '1'}.;I.e insurance or
self insurance programs maintained by the Contractor, engaged in work comemplatetl
in this Agreement shall respond to claims wltl.iln the following coverage [ .les and
amounts:
General Liability. Coverage shall be at least as broad as Insurance Services
Office form number CG 00 01 covering COMMERCIAL GENERAL
LIABILITY. $5,000,000 combined single limit per occurrence, and for those
policies with aggregate limits, a $5,000,000 aggregate limit. King County, its
officers, officials, employees, and agents are to be covered as additional insureds
as respects liability arising out of activities performed by or on behalf of the City.
Additional Insured status shall include Products -Completed Operations-CG 20 10
11/85 or its equivalent.
Paee 5 of 6 July 5, 2022
Cost Reimbursement Agreement
By requiring such liability coverage as specified in this Article IX, King County has
not, and shall not be deemed to have, assessed the risks that may be applicable to
Contractor. Contractor shall assess its own risks and, if deemed appropriate and/or
prudent, maintain greater limits or broader coverage than is herein specified.
Contractor agrees to maintain, through its insurance policies, self -funded program or
an alternative risk of loss financing program, coverage for all of its liability exposures
for the duration of this Agreement. Contractor agrees to provide KCSO with at least
thirty (30) days prior written notice of any material change or alternative risk of loss
financing program.
ARTICLE X. NO THIRD PARTY BENEFICIARIES
There are no third party beneficiaries to this agreement. This agreement shall not
impart any right enforceable by any person or entity that is not a party hereto.
ARTICLE XI. AMENDMENTS
No modification or amendment of the provisions hereof shall be effective unless in
writing and signed by authorized representatives of the parties hereto. The parties
hereto expressly reserve the right to modify this Agreement, by mutual agreement.
- - - - - —IN WITNESS -WHEREOF, the patties have -executed this Agreement -by having their
representatives affix their signatures below.
Federal Way Police Department
And J. Hwang, Chief of Police
S ZL
Date
KING COUNTY SHERIFF'S
OFFICE
Jesse Digitally signed by Jesse
Andurscn
Anderson Date:2022.0$.09
0
s:05:21-OT'00'
Jesse Anderson, Undersheriff
8/9/2022
Date
Page 6 of 6 July i, 2022
VAR MIT A
Page: 1
Verification Request
Agency: King County WA Sheriffs Office Administrator: King County Sheriffs Office RSCPhone: (206)263-2120 Date: 6/16/2016
Offender Information
Name test, test
Registration # 2363765
POB
SSN
DOB 01/01/1990
Age 2e
Alt Reg #
Sex
Orient
Drv. Lic./State
Race
Net. No Selectlon
FBI
Height
Hair
State ID
Weight
Eyes
Last Verlfled:
Risk
Type Date
Comm.
Active Officer Alert
LOOK HERE FOR OFFICER SAFETY INFORMATION
Offender Photo
PHOTO NOT AVAILABLE
EmploymentlSchool
Name Address Supervisor Phone
Residence (Bold - Primary Home Address)
SEreet
Alias _
Phone (Bold - Primary Contact Numbors) ScarslTattoos
Nurnber Type Description Location Type Des(-.6plinn
Vehicle
Make Model Color. Year License State VIN Comments
Offense
Date RS Code/Description Convicted Released Case # Crime Details
1 do hereby attest, under penalties of perjury, that any and all information contained here. is
current and accurate on this day of 20
Offender Signature:
Officer Signature: Date:
Produced by OffenderWalch-www.watchsysioma.corn
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Date
Suspect's Name:
Agency/Officer
Incident number _
Witness Statement — Failure to Register
Suspect's Last Registered Address:
Witness' Name:
Witness's Home Address:
Witness' Home Phone Number Cell:
How do they know the suspect (please be as detailed as possible)?
Other:
EXHIBIT C
*If suspect rented an apartment or a room from the witness, please have them provide a copy of
any documentations to this effect and any documentations the suspect moved out,
Did the witness ever see the suspect at his/her last registered address?
How often would they see him/her there?
- - When -did -the witness -start-seeing him/her there?`
When did they stop?
Why did the suspect stop staying at the address?�
Did the suspect keep any personal belongings there?
In general, when is the last time they saw the suspect ?
Do they know where the suspect moved to or their current whereabouts?
Can they provide the names and contact information of any other witnesses who would have seen
the suspect staying at his/her last registered address?
Is the witness willing to assist in prosecution?
Under penalty of perjury of the laws of the State of Washington, I certify that the foregoing is
true and correct.
Witness' Signature date
EXHIBIT D
WASPC GRANT FILING
NON -DISCOVERABLE
TO: KCPAO —Special Assault Unit— Seattle I DATE:
FROM: INCIDENT #:
AGENCY:
SUSPECT #1
DOB: RACE: 1 SEX: M ❑ F❑ I HGT:
SUSP #1 ADDRESS:
CHARGE: Failure to Register as a Sex Offender DATE OF CRIME
VICTIM #1: State of Washington
VICTIM #2:
INTERVIEWED BY: NO ONE DPA NAME:
N
In
WGT:
TYPE OF CASE: FTR - Failure To Register OTHER TYPE:
THIS CASE IS BEING REFERRED FOR THE FOLLOWING REASONS
FILING OF CHARGES: - Comments:
DECLINE: - Comments:
Case Referral Receive
WASPC STATISTICAL REPORTING TO KCSO
d by KCPAO on this date:
Case filed by KCPAO: YES ❑ NO ❑
Cause Number Assigned:
If no, please indicate why:
Other Explanation:
COUNCIL MEETING DATE: September 20, 2022 ITEM #: 7d
. ..... . .....
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: KING COUNTY REGISTERED SEX OFFENDER COST REIMBURSEMENT AGREEMENT
POLICY QUESTION: Should the City of Federal Way /Federal Way Police Department accept the Registered
Sex Offender (RSO) Overtime Cost Reimbursement Agreement from the King County Sheriff's Office (KCSO)
for the 2022-2023 grant period?
COMMITTEE: PRHS&PSC MEETING DATE: Sept. 13, 2022
CATEGORY:
N Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ ' Resolution ❑ ' Other
STAFF REPORT BY: Andy J. Hwang, Chief of Police DEPT: Police
Attachments:
1. Staff Report
2. KCSO Cost Reimbursement Agreement
Options Considered:
1. Approve the proposed agreement.
2. Do not approve the proposed agreement and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL: DIRECTOR APPROVAL: 8 4/0"
niumi � n wA � �� lniti
COMMITTEE RECOMMENDATION: "I move to forward the proposed agreement to the September 20, 2022,
consent agenda for approval.
-Co n tfee hair ammittee Member Committee Member
PROPOSU) COUNCIL MOTION: "I move approval of the proposed agreement and authorize Chief of Police
4iuik .I. Hwang to execute said agreement.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
4PPROVEi W a(Mlo),.l,,, COUNCIL BILL #
DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED—11/2019 RESOLUTION #
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: September 13, 2022
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: King County Sheriff's Office (KCSO), Registered Sex Offender (RSO) Cost
Reimbursement Agreement for 2022-2023
Financial hupacts:
There will be no negative impact to City funds or to the police department's operating budget. The
revenue to the City for the King County Sheriff's Office (KCSO) Registered Sex Offender (RSO)
Cost Reimbursement Agreement will be up to a maximum amount of $16,982.87 for officer
overtime reimbursement for activities related to performance of the grant services. The overtime our
officer(s) work will be billed to KCSO account number 00 1 -0000-090-3 3 7-07-004.
Background Information:
The Federal Way Police Department (FWPD) will receive grant funding from the King County
sheriff's Department to support_ the Registered -Sex Offender (RSO) and -Kidnapping- Offender
Address and Residency Verification Program. The grant will reimburse FWPD for overtime
expenses incurred while verifying current addresses and residencies of sex and kidnapping offenders,
up to a maximum amount of $1.6,982.87. FWPD has participated in the King County RSO grant
funding since at least 2009.
Under the activities involved with this grant, FWPD will partner with the King County Government
to implement multiple program elements to ensure sex offenders comply with current legal
requirements.