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2023-2024 Proposed BudgetF—T Ar A Now al Nip" - pp" . J..AA L off W —k -Alo N. Nlr To 7e A. CITY OF FEDERAL WA Y 2023-24 BUDGET 2023-2024 BIENNIAL BUDGET PUBLIC MEETINGS The following City Council meetings have been scheduled to consider the 2023-24 Biennial Budget. All meetings will be held in -person in Council Chambers at City Hall, with a remote option available. Tuesday, September 20, 2022 at 5:00 p.m. Workshop/Study Session • Budget Overview - Revenue Forecast & Economic Assumptions (Groom & Davis) Tuesday, September 20, 2022 at 6:30 p.m. Regular City Council Meeting • Mayor Ferrell Presents Proposed 2023-2024 Biennial Budget to Council Monday, September 26, 2022 at 5:00 p.m. Workshop/Study Session Budget Presentations: • Federal Way Municipal Court (Judge Larson & Judge Bales) • Finance; Human Resources; City Clerk's Office; Legal; Community Development; Economic Development; Emergency Management; Information Technology, City Council and Mayor's Office (Davis) • Performing Arts & Event Center, Dumas Bay, and Federal Way Community Center & Parks Department (Hutton) Thursday, September 29, 2022 at 5:00 p.m. Workshop/Study Session Budget Presentations Continued: • Police Department (Chief Hwang); and Public Works (Walsh); • Debt: Operations Shop and Capital Planning (Davis, Groom, Walsh) Tuesday, October 4, 2022 at 5:00 p.m. Workshop/Study Session • City Council Deliberations on the 2023-2024 Biennial Budget Tuesday, October 18, 2022 at 5:00 p.m. Workshop/Study Session • Continue City Council Budget Deliberations on the 2023-2024 Biennial Budget Tuesday, October 18, 2022 at 6:30 p.m. Regular City Council Meeting • Revenue Public Hearing: Proposed 2023 Property Tax Levy (required by RCW 84.55.120) • Preliminary Public Hearing: 2023-2024 Biennial Budget (required by RCW 35A.34) Tuesday, November 1, 2022 at 6:30 p.m. Regular City Council Meeting • Final Budget Public Hearing: continued from Oct 18 meeting (required by RCW 35A.34) • Introduction Ordinance/2023-2024 Biennial Budget • Introduction Ordinance/2023 Property Tax Levy Tuesday, November 15, 2022 at 6:30 p.m. • Enactment Ordinance/2023-2024 Biennial Budget • Enactment Ordinance/2023 Property Tax Rate • Resolution/2023 Fee Schedule Regular City Council Meeting 2 CITY OF FEDERAL WAY 2023-24 BUDGET ERICA NORTON Councilmember #2 2022 CITY OFFICIALS EXECUTIVE & LEGISLATIVE BODY i. LINDA KOCHMAR Council President n44 JIM FERRELL Mayor SUSAN HONDA Deputy Mayor HOANG V. TRAN Councilmember #4 LYDIA ASSEFA-DAWSON Councilmember #1 JACK WALSH Councilmember #5 Term Position Incumbent Expires Mayor Jim Ferrell 12/31/2025 Position #1 Lydia Assefa-Dawson 12/31/2023 Position #2 Erica Norton 12/31/2025 Position #3 Susan Honda, 12/31/2023 Deputy Mayor Position #4 Hoang V. Tran 12/31/2025 Position #5 Jack Walsh 12/31/2023 Position #6 Jack Dovey 12/31/2025 Position #7 Linda Kochmar, 12/31/2023 Council President JACK DOVEY Councilmember #6 3 CITY OF FEDERAL WA Y 2023-24 BUDGET CITY ADMINISTRATION Mayor..........................................................................................Jim Ferrell Interim City Administrator.......................................................... Brian Davis CityAttorney................................................................................. Ryan Call City Clerk...................................................................... Stephanie Courtney Community Development Director ............................................. Brian Davis Economic Development Director...................................................... Vacant Finance Director..................................................................... Steve Groom Human Resources Manager ............................................... Vanessa Audett ITDirector..........................................................................Thomas Fichtner Parks Director........................................................................... John Hutton Police Chief............................................................................. Andy Hwang Public Works Director................................................................... EJ Walsh JUDICIAL BRANCH Presiding Judge...................................................................... David Larson Judge.......................................................................................... Brad Bales Court Administrator................................................................ Tiziana Giazzi FINANCE DEPARTMENT STAFF Deputy Finance Director ..................................................... Chase Donnelly Accounting Specialist...........................................................Jennifer Pettie Accounting Technician........................................................ Donielle Nevels Administrative Assistant......................................................... Sherri Nelson Financial Analyst....................................................................... David Liang Financial Analyst ................................................ Haileen Valdez Madarang Payroll Analyst........................................................................... Janet Nolte Sr Financial Analyst.................................................................Linda Walker 4 CITY OF FEDERAL WAY 2023-24 BUDGET GOVERW,IENT FINANCE OFFICERS ASSOCIATION Disthigulshed Budget Presentation Award PRE 5EN IED TO :it of Federal Way washington Fa.r the Bietauiin Begirn.iue January 01, 2021 W, LW�M RM Ml Ex.ecudve Director CITY OF FEDERAL WA Y 2023-24 BUDGET TABLE OF CONTENTS INTRODUCTION Schedule of Budget Study Sessions............................................................................ 2 City Officials, Legislative Body and Staff..................................................................... 3 GFOAAward............................................................................................................... 5 TABLEOF CONTENTS..................................................................................................................... 6 BUDGET TRANSMITTAL MESSAGE Overall City Revenue, Expenditure, and Fund Balance ............................................... 10 2023-24 Budget Goals................................................................................................. 11 Challenges of the 2023-24 Budget............................................................................... 12 Accomplishments of the 2023-24 Budget..................................................................... 13 Revenue Forecasting................................................................................................... 14 CitywideDebt............................................................................................................. 16 CitywideCash Position................................................................................................ 16 Expense Management and Course Correction............................................................ 17 BUDGETORDINANCE...................................................................................................................... 18 OPERATING BUDGET - CITYWIDE 2023 Proposed Budget — Summary of Revenues and Expenditures — All Funds ......... 23 2024 Proposed Budget — Summary of Revenues and Expenditures — All Funds ......... 24 Explanation of Major Changes in Fund Balances......................................................... 25 Fund Structure and City Departments.......................................................................... 26 Sources and Uses — All Funds..................................................................................... 28 Expenditure Summary — All Funds............................................................................... 29 General and Street Fund Consolidated Summary........................................................ 30 Expenditure Summary — General Fund........................................................................ 31 City -Wide Staff Positions............................................................................................. 34 Funded and Unfunded Budget Needs......................................................................... 35 Major Revenue Forecasts............................................................................................ 36 LONG RANGE FINANCIAL PLAN.................................................................................................... 42 OPERATING BUDGET BY DEPARTMENT Mayor's Office.............................................................................................................. 57 CityCouncil................................................................................................................. 71 Community Development Services.............................................................................. 74 Finance........................................................................................................................ 89 Information Technology............................................................................................... 92 Law.............................................................................................................................. 96 MunicipalCourt............................................................................................................ 103 Parks, Recreation and Cultural Services...................................................................... 108 Police........................................................................................................................... 126 PublicWorks................................................................................................................ 137 OPERATING BUDGET BY FUND GeneralFund............................................................................................................... 163 StreetFund.................................................................................................................. 165 ArterialStreet Fund...................................................................................................... 167 UtilityTax Fund............................................................................................................ 169 6 CITY OF FEDERAL WA Y 2023-24 BUDGET Affordable & Supportive Housing Sales & Use Tax Fund ............................................. 170 Solid Waste and Recycling Fund................................................................................. 171 Special Contracts/Studies Fund................................................................................... 172 Hotel/Motel Lodging Tax Fund..................................................................................... 173 CommunityCenter....................................................................................................... 174 TrafficSafety Fund...................................................................................................... 175 Real Estate Excise Tax (REET) Fund.......................................................................... 177 Utility Tax Proposition 1 Fund...................................................................................... 178 Performing Arts and Events Center Operations Fund .................................................. 179 Solid Waste 10% Utility Tax Fund................................................................................ 180 Community Development Block Grant Fund................................................................ 181 Path and Trails Reserve Fund..................................................................................... 182 TechnologyFund......................................................................................................... 183 JailFund...................................................................................................................... 184 Strategic Reserve Fund............................................................................................... 185 ParksReserve Fund.................................................................................................... 186 DebtService Fund....................................................................................................... 187 Capital Project Fund — Downtown Redevelopment Fund ............................................. 189 Capital Project Fund — City Facilities............................................................................ 190 Capital Project Fund — Parks....................................................................................... 191 Capital Project Fund — Surface Water Management.................................................... 192 Capital Project Fund — Transportation Systems........................................................... 194 Capital Project Reserve Fund...................................................................................... 197 Surface Water Management (SWM) Fund................................................................... 198 Dumas Bay Centre Fund............................................................................................. 200 RiskManagement Fund............................................................................................... 202 Information Technology Fund...................................................................................... 203 Mail and Duplication Services Fund............................................................................. 205 Fleet and Equipment Fund........................................................................................... 206 Building and Furnishings Fund..................................................................................... 208 Health Insurance Fund................................................................................................. 209 Unemployment Insurance Fund................................................................................... 210 DEBT DebtSummary............................................................................................................. 212 CAPITAL BUDGET CapitalSummary......................................................................................................... 216 6-Year Capital Improvement Plan - Parks.................................................................... 217 Capital Improvement Plan Projects - Parks.................................................................. 218 6-Year Capital Improvement Plan - Surface Water Management ................................. 226 Capital Improvement Plan Projects - Surface Water Management ............................... 227 6-Year Capital Improvement Plan — Transportation Systems ....................................... 245 Capital Improvement Plan Projects — Transportation Systems ..................................... 246 APPENDIX Organizationchart...................................................................................................... 289 Citymap...................................................................................................................... 290 Demographic Statistics................................................................................................ 291 PrincipalTaxpayers..................................................................................................... 292 PrincipalEmployers..................................................................................................... 292 Local Taxes on Businesses......................................................................................... 293 Fire and Emergency Medical Response Statistics...................................................... 293 Public Education Statistics........................................................................................... 293 Taxable Retail and Real Estate Sales Trend................................................................ 293 Capital Assets by Function.......................................................................................... 294 rl CITY OF FEDERAL WA Y 2023-24 BUDGET Operating Indicators by Function................................................................................. 295 Budgetprocess............................................................................................................ 296 Financial policies — Operating Budget.......................................................................... 297 Financial policies — Capital Budget and Debt............................................................... 300 Criteria for Prioritizing Projects..................................................................................... 304 Basis of accounting and budgeting.............................................................................. 305 Accountingfor Funds................................................................................................... 307 Glossary of Budget Terms........................................................................................... 308 Acronyms used in Budget............................................................................................ 317 8 CITY OF FEDERAL WAY 2023-24 BUDGET BUDGET TRANSMITTAL MESSAGE a -luu = q \� . CITY OF FEDERAL WAY 2023-24 BUDGET BUDGET TRANSMITTAL MESSAGE October 17, 2022 Dear Citizens of the City of Federal Way and Members of the City Council: This budget, the culmination of months of combined effort by city staff in every department, fulfills the following purposes: • Communicates transparently our commitment to serve our citizens, residents and taxpayers. • Provides an operational guide to balancing prioritized service delivery with demonstrated accountability to budgetary controls. • Communicates the long-term vision of City Council and City Management. • Links funding to service delivery commitments, keeping within our means. This transmittal messa a and accom an in material resents summa 2023-24 Budget l g p y g p I information to give the reader a clear picture of the city's structure and overall services plan in sufficient detail to assure transparency and accountability. The 2023-24 Budget, once adopted by City Council, incorporates all the direction discussed and approved during the entire public budget process. This document presents a balanced General Fund budget; revenues and available resources exceed expenditures resulting in a positive contribution to reserves. 2023-24 PROPOSED BUDGET SUMMARY As shown in the table below, the proposed budget shows forecasted revenues and expenses compared to current and prior year with ending fund balance: Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected Ch %Ch BEGINNING FUND BALANCE $69,236,800 $ 72,206,885 $ 60,598,909 $ 92,287,328 $ 92,287,328 $ 71,207,836 $ 62,173,646 $ (21,079,492) -22.8% Total Revenues 117,605,137 141,472,804 116,601,304 146,840,628 153,703,035 145,723,974 181,349,382 (1,116,654) -0.8% Total Expenditures 114,635,052 121,392,361 121,334,610 174,724,524 174,782,524 154,758,165 187,211,223 (19,966,361) -11.4% Changes in Fund Balance 2,970,085 20,080,443 (4,733,306) (27,883,896) (21,079,489) (9,034,191) (5,861,841) 18,849,704 -67.6% ENDING FUND BALANCE: $72,206,885 $ 92,287,328 $ 55,865,604 $ 64,403,432 $ 71,207,836 $ 62,173,646 $ 56,311,805 $ (2,229,787) -3.5% 10 CITY OF FEDERAL WAY 2023-24 BUDGET 2023-24 BUDGET GOALS The budget process requires us to evaluate annually the city's priorities, between immediate services and infrastructure, across many funds, being mindful of long-term fiscal sustainability. The goals of this Budget are: • Make increased investments in the City's commitment to public safety • Achieve a balanced budget in every fund • Assure appropriately -prioritized service delivery • Provide for on -going fiscal strength and sustainability • Continue to fulfill commitments to existing infrastructure obligations The 2023-24 Budget achieves all of these goals. FUNCTIONS OF THIS BUDGET • Policy Document. This budget articulates service delivery and long-term fiscal sustainability decisions. As a policy document, the budget makes specific linkages between desired goals and current and foreseeable circumstances. • Communications Document. The budget is the result of a process that is a conversation with citizens, voters and taxpayers of the City. The budget is more about services than it is about money, the result of citizen input prioritizing how limited resources are best used to serve the needs of our city. • Operations Guide. The budget lists every department and program of the city. Demand for services always exceeds resources. • Legal Authorization. The budget is the legal appropriation authorization to fund the various operations of the City in the attainment of policy issues and goals. It must meet all the legal requirements, time lines and constraints of state statute, and the city's municipal code. PRIORITIZING EXPENDITURES AT THE POLICY LEVEL City Council authorizes, at the moment of budget adoption, city staff to execute both the service delivery and the ongoing care of the city's infrastructure. At the policy level, the balancing of service levels and maintenance of infrastructure is as fundamental as it gets. Further, the incremental additions of services and infrastructure in response to the ever-growing demands requires balancing near- and long-term planning, and involves defending the fiscal health and sustainability of the city. This proposed budget balances current -year service delivery and maintaining and replacing the city's perpetual infrastructure care. Revenues Service Delivery Infrastructure Police Downtown Streets Facilities Code Enforcement Parks Planning Streets Parks _ Surface Water Court Systems Administrative Vehicles 11 CITY OF FEDERAL WAY 2023-24 BUDGET CHALLENGES OF THE 2023-24 BUDGET The 2023-24 budget funds the commitment to maintain services at existing levels as well as maintaining infrastructure. State law requires cities to have a balanced budget each year - expenses cannot exceed available resources, which means both incoming revenues plus unspent reserves. Why does the city face this as a challenge every year? Existing obligations have created a growing challenge for every city, even before new ideas are suggested. Citizens, residents and taxpayers continue to expect service delivery in new ways, however the City's ability to maintain services with increasing costs and refresh existing infrastructure are a challenge that stretch cities' resources. • Staffing. Budget -balancing efforts of past years have always put stress on the city's staff to be increasingly efficient and to prioritize effectively. Every budget year, the City seeks to prudently add more staff in response to service delivery demand. During the last biennium the City added public safety staff for increased police officers and support. This budget maintains that commitment. • Jail Cost. With the dual causation of pandemic and legislative changes, incarceration volume dropped, creating short-lived savings, but has risen during 2022. The first six months of 2022 are seeing a 57% increase over the same period in 2021. Simultaneously, there has been an increased cost in the City's share of underlying cost. Streets Infrastructure. The City's infrastructure is the City's largest asset, with 315 miles of streets to maintain, stripe and light. The past expenditures for road maintenance have been chronically challenging, less than adequate for on -going maintenance and scheduled replacement. Over the years, funding has been limited in all funds and continues to be limited in the General Fund as employee costs increase and property tax funding fails to keep pace. This is a major challenge impacting the Existing Obligations? repair and maintenance of infrastructure. Perpetual infrastructure Vehicles. The City's vehicles include a wide variety: police patrol and equipment SUV's, large industrial mowers, specialized street construction replacement must be equipment, and a fleet of vehicles serving citizens across every assured before anything department and program. The planning process to replace on a new can be added. scheduled rotation requires every program to set aside as part of its budget one year's share of total replacement. On one hand funds should be there when needed, but alternatively by systematically replacing vehicles on schedule, perpetual replacement is assured. This, too, is a major challenge since predicted useful lives vary as well as the quantity of total vehicles as city circumstances evolve. Parks Infrastructure. A city with a single park might finance the playground and other assets over the life of the equipment thereby spreading the costs appropriately across the users. Our city saves financing costs by perpetually replacing of park infrastructure on a pay as we go basis, replacing each one of twenty parks each year. Equipment therefore has to last twenty years, so pausing even one year could harm the entire park system. Park Management within existing budgets has proved challenging and this year inflation has put additional pressure on the Parks Budget. Property Tax cap. The state statutes concerning property taxation in general limit increase of property tax revenue to 1 % for existing property valuation. Properties in Federal Way have enjoyed increased value in recent years of 6-13%, while the levy on them has been capped at 1 %. The results are a squeeze on the city's budget, putting increasing reliance on other revenue sources, primarily Sales Tax and Utility Taxes. Services and infrastructure that were reliably financed by property tax in the past are still required, with reduced financing available. The city has juggled and course -corrected by managing savings judiciously every year. Continued careful management will be required in 2023 and 2024. Economic effects of COVID-19. As in most cities in America, the COVID-related economic consequences of business restrictions and closures impacted the City's Sales Tax, Lodging Tax, Building Permit Fees, Business Licenses, Utility Tax, Gambling Tax and various criminal justice revenues. Sales Tax revenue suffered the greatest immediate dollar amount decrease to the City's budget but rebounded after two months. Lodging Tax suffered the greatest prolonged dollar amount decrease and is projected 12 CITY OF FEDERAL WAY 2023-24 BUDGET to return to pre-COVID levels after two years, an indicator of the protracted harm to the hotel and related business sector, a component of the broader city's economy. As the development of this budget, the future still holds significant uncertainties. Inflation and Recession concerns. July's report inflation decreased slightly to 8.5% from 9.1 %, however it was the 14th month above 5%. While inflation will work to raise both sales tax and the assessed values underlying property tax, recession concerns put a damper on expectation of the volume of sales activity. The situation hardly new; the 12-month trend is enough of a baseline to give us some confidence to extrapolate. of the US Bureau of Labor Statics reported that US CPI Inflation Source: US Bureau of Labor Statistics -------------- 41% z % Addressing the chronic Budget Squeeze. Even though inflation is going up by as much as 3% a ,, ry, ry v� ti tiry �� tiv tiry tiry �� tiry year, and even though the value of homes is increasing as much as 14% or 15% a year (and in some areas even more), by state law, the city can only increase property tax revenue by 1 % annually on existing property. This has hampered the ability to ensure that funding for core services is growing at the same or similar rate as population and inflation. This is especially challenging since about 22% of all general fund revenue comes from property tax. ACCOMPLISHMENTS OF THE 2023-24 BUDGET Budget needs were submitted from all departments and citywide needs, funding. It is not a surprise that money will fix every problem in the cit y • Staffing — Public Safety. During 2021, an unprecedented 13 police officers were added along with 3 support staff, to pro -actively combat what is a nation-wide situation. The 2023-24 Budget maintains this commitment to public safety. What's In and What's Out? Money will fix every problem in the city but there's not enough money. That's why • Staffing — Public Information Requests. The addition of a public budgeting matters. records position will respond to increased volume of public document requests to alleviate workload across several departments. • Staffing — Public Works. Winter operations staffing is increased slightly following multiple years of consistent workload. • Parks Infrastructure - Alderbrook and Celebration Parks are next in the rotation for playground equipment for 2023 and 2024 • Insurance increase - premiums on existing insurance increased as did our self -insured deductible reserve for pre-2020 cases. • Jail cost - the budget absorbed a non -discretionary jail cost expense increase. • Public Safety Communications — ValleyComm contract, the 911 cost -sharing arrangement with Auburn, Tukwila, Renton, Des Moines and Kent, increased in non -discretionary equipment and staffing costs. • Lakehaven hydrant maintenance - increased due to our share of maintenance costs. • PD Vehicle - perpetual replacement increase due to expansion of patrol car fleet. • Road salt - an increase for winter operations in line with prior -year actual usage trend. 13 CITY OF FEDERAL WAY 2023-24 BUDGET REVENUE FORECASTING In preparing the city's budget, care has been taken to forecast revenues cautiously, conservatively, so that the resulting budget has a high degree of confidence that the budgeted revenue will be realized and the expenditures authorized that rely on that revenue are supported. Ordinarily, simple extrapolation of the historical trend of each revenue is reliable, however due to the economic impacts of the COVID pandemic of 2020 and following, trend analysis has required a bit more analysis and evaluation of the circumstances specific to this city. The city's three most material tax revenues are: 2023 2024 Sales Tax $ 19.8 million $ 21.0 million Utility Taxes $ 17.4 million $ 17.4 million Property Tax $ 11.8 million $ 11.9 million Federal Way Local Economy and Sales Tax Forecast Sales Tax - Actual and Forecast 2s,000,0oa 20A00,000 15,000,000 10,000,000 s,000,oao 11 2015 Act 2017 Act 2018 Act 2019 Act 2020 Act 2021 Act ""EA 2023 2024 forecast forecast Sales Tao 14,222, 14,1%, 14,731, 15,909, 16,127, 17,494, 19,599, 19,825, 20,996, Sales Tax Actual and Forecasted by Month 2016-2020 actual -2021-2024forecasted $2,500,aa0 $2,uo0,w0 $1j00,000 _ $1A00,000 I I Ssao,000 � 1 5- IIII ❑ 2016 Act 2 17 Act2018 Act 201� Act ■ 2020 Act ■ 2021 Act ■ 2022 Est ■ 2023 forecast 02024 forecast 02025 forecast Sales Tax is the single biggest economic indicator of how well businesses in Federal Way are thriving, as well as the citizens' ability to prosper. The revenue remitted to the city from the state in the first six months of 2022 exceeded the same six months in the prior year by 6.9%, each month ranging from 3.1 % to 11.0% over the same month in prior year. The remainder of 2022, 2023 and 2024 is forecasted at an average increase of 5.7% over the same month in the prior period. This results in an estimated increase of $1,235,000 for 2023 over estimated 2022 and of $1,171,000 for 2024 over 2023. Assessed Valuation and Property Tax Forecast Property Valuation. King County Assessor's office provides certified assessed value (AV) by September 251" every year. The graph at right, shows the historical trend and it is expected to continue. Property values have proven to be resilient in the City of Federal Way, resulting in value to property owners that has exceeded the pace of property taxation. Assessed Property Value $16,000,0O lwo $14,000,0OO,OoO $12,000,0OO,OoO 5$8,000,woPon ' $6,0000001mo - - - - $4,000,000,000 8.5% - 11% - 6.0% - 5.6% - U. - 5% The $1.60 Levy Cap. The state constitution establishes the $2111,1110 MEN... maximum regular property tax levy for all taxing districts combined 2013 2014 2015 2016 2012 2018 2019 2020 2021 2012 2023 est at 1%, or $10 per $1,000 of a property's market value. This cap 1— -°`°°°"°tt°''"'°9""°" �'"°"Re°°�"°"""°`re°°�°'°'°'°"'6'2°22 is further divided by statute to the various taxing districts, with the maximum regular property tax levy of $3.60 per thousand dollars assessed valuation (AV), however cities do not receive this amount, it is allocated across all taxing districts, of which the city is only one. The City's property tax allocation is reduced by $0.50 allocated to library and $1.50 to fire district. Therefore, the City's maximum levy is capped at $1.60. 14 CITY OF FEDERAL WAY 2023-24 BUDGET Property Tax Levy. The City's property tax levy amount is regulated by state statute (RCW 84.52). Even though the value of homes has increased historically in recent years as much as 12% a year (citywide average), by state law, the city can only increase property tax on existing property by 1 % annually. Property tax revenue is estimated to increase 1.5% annually because there does continue to be a thriving increase to property due to new construction, supported by recent historical trends. Property Tax Levy $16,°0¢0°° 614,°°°,gg9 61°,g°°,°°° Rup 66,000,000 19% - 1.4% 1.9% 13% 1.7% "1 5- 20]3 2010 2016 2016 2017 2- 2019 2020 2021 2022 2023 est S,g King County https//kmgt ,ay,g 1depts/assessor/Reports1,t tistical- ,p s.ospxosof9/6/2022 Property Tax Rate. In 2022, the King County Assessor levied $11,608,378 on City of Federal Way's Assessed Value (AV) of $14,324,776,457, therefore the Property Tax rate Property Tax Rate was approximately $0.81 per thousand dollars AV. It is important 5.s°°°° to note that the City has no ability for rate -setting. The rate is purely a function of assessed value, provided by the County Assessor, and the levy, which is capped by State statute. 5i]°°g° 6] Therefore, the resulting decline in property tax rate, shown in the graph to right, is purely a result of property tax valuation increase and a cap on the levy which is not permitted to keep pace with °6°°°° 2013 2014 2015 2016 2011 1- 2019 2020 2021 2022 2023 est property values. The calculated tax rate for 2023 is estimated at P°, K;°grP°°ryhhp=,,k;°gePaP„go depr=,P==e.,P,,RepPm,=LPt;=t;eP,.,epomP,p.o=Pf91612°22 $0.6900, pending final AV. Overlapping Property Tax Rates. As of the last annual audit, 20210°1aPPInEPr°pedy Tsx R4te6 for the year ended December 31, 2021, most recent data is tlry el Federal way Itt E2IP King [wary Nng1Pn SGleStile Fise Oidrie1 p39 oNess• shown in the graphic here. Subsequent changes are thought to be minimal and no material increases or decreases are known atra TIIH this time. This shows that the average Federal Way property 1 U_XFTI b W7"kp owner sees these agencies on their tax bill and the City Uw��F59521S represents about 8% of the total. s F t s F 59521949 P _3 09fi 10% 2rM 30% 40% 50% 60% 1096 8016 90% S00% 0l5e1 led. U'Srary 3%, Medkal5em'wr 3%, Sousd Transit 2% KC Flood lose 1Yy Pod M Seallle 1% Utility Tax Revenue Forecast As with many municipalities, Utility Taxes are a consolidation of several individual utility taxes: telephone, electric, natural gas, cable, surface water, sewer, solid waste, and water utilities. Cities in Washington State are authorized to levy a business and occupation tax (RCW 35.22.280(32)) on public utility businesses based on utilities within the city or town, known as a utility tax. The rate of taxes for electric, phone, and natural gas utilities are limited to 7.75% (RCW 35.21.870). Utility taxes are a general-purpose revenue source that are allocated in a balanced budget to fund commitments to capital projects, debt service and city services. Utility taxes received a 10% increase when the solid waste rate changed from 7.75% to 17.75% in 2019. Rates for the 2023-24 are not being changed by any city council action; the forecasted increase in revenue is attributable to a slight increase in projected volume and the underlying rates charged by the utilities. 14.000.�00 lzpoo,aoa 10,0oo,aoa 5,000pao 4,000.000 2,066,000 2015 Act d01] Act 2018 Act 2a19 Act 2020 Act ton Act 20z2 Eat 2023 2014 2025 forecast {°Exert f—A 15 CITY OF FEDERAL WAY 2023-24 BUDGET Lodging Tax Revenue Forecast In formulating the 2023-24 Budget, with six months of Lodging Tax actual lodging tax remitted to the City of Federal Way, the - remaining six months were forecasted, using pre-COVID -- - - - - - - 2019 data, month by month, and extrapolating the zs °W - -------------------------- recovery the tourism industry has slowly experienced. March 2020 was the initial month that overnight hotel °ao-di I stays dropped precipitously, with two months experiencing a 77% drop compared to prior year. Twenty- eight months later, hotels in the City of Federal Way generated revenues in the first half of 2022 that are still 201 l" zol—t z°raa�, 20111" 202 t 2021Avt fa°° 1 fa° I f�° only up to 90% of 2019 levels. Not only have volumes of `11111T11 283' ° D1'`°' e5'' 9`986 "3 9S''° °'83 93'°°° ' hotel stays suffered, but hotels may have resorted to drastic price cuts in order to facilitate the return of tourism - related business. Again, the City of Federal Way depends on the hotel and tourism sector to thrive in order for the City's lodging tax revenue to return and thereby fund the expenditures that the City can provide to foster and encourage tourism activity. On August 8th, city staff advised the Lodging Tax Advisory Committee of forecasted Lodging Tax revenue projections and provided a proposed budget allocation for tourism enhancement grants in 2023-24. CITYWIDE DEBT The City's current debt consists of the remaining debt for capital projects that were financed over multiple years. Debt issued resulting from the facility built in partnership with other jurisdictions for the SCORE jail facility continues through 2037. Debt issued for the construction of the Federal Way Community Center continues through 2032. Debt issued for construction of the Performing Arts and Event Center has two Clty of Federal way - Debt Summary - All Funds components which will be extinguished in 2029 $40,O00,000 and 2035. $30,000,000 No debt is proposed at this time for the 2023-24 Budget, however planning for a maintenance and operations shop for Public Works, Parks and Police Vehicles is being evaluated which will likely rely on debt funding. While that would be an amendment to the Budget, it is prudent to keep a long-term view. CITYWIDE CASH POSITION $20,000,000 Sio,000,00�o ii:777777777777r-,,__ s O c-I N tY1 -t u1 uO r- 00 M O c-I N cT1 -z� rD r— 00 ry ry N N N ry N ry N N M m m M rn M rn M m 0 0 0 0 0 0 0 0 0 0 O 0 0 O 0 0 0 0 0 N N N N N N N N N N . N N . N N N N N 02017 Ltd Tax Go Bond (Target) 02013 Refund Ltd/Community Center 112013A LTG O Bond(SCOREJ ■ 2015B LTGO Tax Bond(PAEQ ■ 2019-A Section 108 HUD CP3 The City's cash position has grown increasingly stronger in recent years. The American Rescue Plan Act grant infused $19.2 million dollars which will be spent over the next two to three years, however is currently largely invested pending disbursement. Total cash is largely comprised of funds across the city's many restricted funds, each fund spendable only for its restricted purpose. New for 2023-24, investment revenue is budgeted at $1.8 million dollars per year, the result of investment activity on a pooled basis that commenced in 2021. As shown in the graph at right, investments had completely matured and the city has revived the investment program resulting in a revenue stream that has allowed the budget to be balanced. By systematically laddering maturity dates $1 million at a time instead of leaving in the variable -rate government investment pool managed by the state treasurer, spendable yield has been City of Federal Way Cash and Investments - Historical Trend $120,000,000 ? oo,000,000 ----- - ........................ . $80,000,000-------------------- --- $60,000,000 - -- $40,000,000 $20,000,000 $o N=,-�_,_ ■ Investments (yield) ■ LGIP (liquidity) ❑ Checking (safety) 16 CITY OF FEDERAL WAY 2023-24 BUDGET created while maintaining safety and liquidity and assuring sufficient cashflow for operations, capital expenditures and debt service. AMERICAN RESCUE PLAN ACT (ARPA) The City of Federal Way was awarded $19.2 million under this Federal legislation, designed to assist cities with mitigating the economic impact of COVID and rebuilding cities' financial stability and long-term fiscal health. A very long list of eligible uses has been considered over the past two years and even as this budget is being prepared, some decisions remain to be finalized. This budget contemplates the continued work on prioritizing and approving and assumes a high probability for spending on projects currently proposed. There exists, however, some chance that further course correcting could be possible should ARPA not ultimately fund needs that would need to be otherwise budgeted. EXPENSE MANAGEMENT AND FUTURE COURSE CORRECTION As in past years, the city manages year-round, each department carefully monitoring and tracking month by month. As circumstances change, department heads have authority to transfer budget between lines, and the Mayor has executive authority to transfer budget between departments within each fund. Budget Amendments are brought to City Council approximately quarterly to effect needed changes across funds and to recognize off- setting new revenues and expenses. This careful management sometimes yields net savings to the city, however more 2023-24 Budget commonly this allows course corrections such as being able to ✓ Increases Investment in Public Safety green -light priorities awaiting funding on the budget request lists Navigates Economic Uncertainty that were formulated and prioritized during the months -long Maintains City's Commitments to budget process. This permits the Mayor to maximize service delivery using citywide priorities. Services and Infrastructure SUMMARY The development of the city budget requires an enormous commitment by all City Departments and the Finance Department's Budget Team. The Finance team works year-round meeting and coordinating with all city departments with an eye toward each up -coming budget. The coordination, calculations and technical expertise of Finance staff to make this document possible deserve recognition for their skilled efforts. We are proud of the work done day in and day out by all City staff, which goes on continuously, necessarily coinciding with budget work. With the support of the City Council, it is the efforts of our outstanding employees that make the City work for our residents and make Federal Way an exceptional place to live, work and play. This budget demonstrates our commitment to making the City of Federal Way an increasingly financially well - managed city. Respectfully submitted, Jim Ferrell, Mayor, City of Federal Way 17 CITY OF FEDERAL WAY 2023-24 BUDGET ORDINANCE NO. AN ORDINANCE of the C i t}- of Federal Way, W ash in{ ton. relating to budget and fin ante. ado p ting the 2 3-20:24 Me n ik is 1 Bu d ae t WHEREAS, the tax estimates and budget for the City of Federal Way, Washington, for the 2023-2024 fiscal biennium have been prepared and filed on September 15, 2022 as proVided h. Titles 35A_34 and 84.55 of the ReVised Code of Washington- and WHEREAS, the budget vh-as printed for distribution and notice published in the official paper of the City of Federal Way setting the time and place for hearing on the budget and said notice stating copies of the budget can be obtained on-line and at the Offic a of the C ity C lerk- and WHEREAS, the City Council of the City of Federal Way }geld public hearings on September 20, 26, 29, October 4, 18, and November 1, 2022, and haling considered the public comments presented; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL. STAY, WAS HW OT ON, ISO ORDAIN AS FOLLOW 5 S ectioa 1. 2023-2024 Biennial Budget: That the budget fear the 2023-2024 biennium is hereby adopted in the amounts and fear the purposes as shown on the attached Exhibit A (2023-2024 Proposed Budget"). S ectioa 2 _ Administration_ The Ma -or shall administer the B ieanial Budget and in doing 3 o may authorize adj ustments to the extent that they are consistent With the budget approved herein_ S ectioa 3. S everabilit :_ Should any section, subsection, parF graph, a entence, clause, or phrase of this ordnance, or its application to any person or situation, be dec:ared unconstitutional or in% slid for any reason, su,eh decision shall not affect the validity. of the rem aining portions of this ordinance Oraknows No_.22- Pigga I qr3 Rem 1 18 CITY OF FEDERAL WAY 2023-24 BUDGET or its application to any other per: c rn x situation. The City Council of the C itv of Federal Wa-v hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause z, phrase, or p ortiom thereof, irrespecive of the fact that any one or more sections, subsections_ sentences, clauses, phrases, or portions be declared in%.mlid or umconstitutic mal. Section 4_ C orrectioms_ The City Clerk and the codihers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivenericlerical errors, references, ordinance numbering, section -subsection numbers and any references thereto_ Section 5. Ratification. Any act consistent with the authority-, and Briar to the effective date of this ordinance is hereby ratified and affirmed. Section b_ Effective D ate_ This ordinance shall be effective January 1, 2023 _ PA 5 SED by the City Council of the City. of Federal W'ay this day of November, 20 _ CITY OF FEDERAL WAY: JM4 FERRELL, MAYOR ATTEST: 5 TEEPFIANIE C OURTNEY. CMC, CITY CLERK APPROVED AS TO FORM: J_ RYAN CALL, CITY ATTORNEY .0rdi ows Na_ .22- -Pnga.2 e3 Re-, 1122 19 CITY OF FEDERAL WAY 2023-24 BUDGET FILED WITH THE CITY CLERK: PASSED BY THE CITY OOUNCIL_ PLTBLISHED: EFFECTIVE DATE: ORDINANCE NO.: .0?&nmwe No. 12- .pega 3 of 3 Few 1122 20 CITY OF FEDERAL WAY 2023-24 BUDGET EXHIBIT A 2023-2024 Proposed Budget 2023 2024 Beginning Fund Beginning Fund lading Fund Fund Balance Revenue Expenditure Balance Revenue Expenditure Balance General Fund $ 12,415,532 $ 56,854,231 $ 60,077,654 $ 9,192,109 $ 61,108,379 $ 61,300,485 $ 9,000,003 Special Revenue Funds: Street 210,983 5,715,475 5,426,458 500,000 5,595,163 5,595,163 500,000 Arterial Street 100,001 1,563,000 1,563,000 100,001 1,563,000 1,563,000 100,001 Utility Tax 4,579,047 11,830,565 11,619,868 4,789,743 11,782,564 15,072,308 1,500,000 Sales/Use Tax-Affrd. & Supprt. Housing 140,702 125,000 125,000 140,702 125,000 125,000 140,702 Solid Waste/Recycling 311,052 722,200 641,647 391,604 722,200 654,343 459,462 Special Contract/Studies 462,890 462,890 - - 462,890 Hotel/Motel Lodging Tax 1,720,995 293,000 65,000 1,948,995 308,000 65,000 2,191,995 Community Center 980,517 2,799,376 2,279,893 1,500,000 2,306,857 2,306,857 1,500,000 Traffic Safety Fund 3,109,153 3,000,000 3,846,735 2,262,419 3,060,000 4,122,419 1,200,000 Utility TaxProposition 1 1,612,395 3,859,478 4,471,873 1,000,000 4,603,704 4,603,704 1,000,000 Performing Arts & Event Center 541,702 2,387,767 2,483,359 446,111 2,259,757 2,483,359 222,509 Solid Waste 10% Utility Tax 152,012 2,200,000 2,200,000 152,012 2,300,000 2,300,000 152,012 Com nity Development Block Grant 28,268 886,193 886,193 28,269 789,717 789,717 28,268 Paths and Trails 1,895,150 170,600 100,000 1,965,750 172,216 600,000 1,537,966 Technology 235,810 149,250 - 385,060 149,250 - 534,310 Jail Service 164,252 2,335,748 2,500,000 (0) 2,700,000 2,700,000 (0) Strategic Reserve 3,000,001 - - 3,000,001 - - 3,000,001 Parks Reserve 1,120,891 5,000 - 1,125,891 5,000 - 1,130,891 Debt Service Fund 3,118,184 2,446,368 2,446,368 3,118,184 2,446,459 2,446,459 3,118,184 Capital Project Funds: Real Estate Excise Tax 4,110,900 5,521,000 7,055,343 2,576,557 5,576,000 5,788,245 2,364,312 Downtown Redevelopment 3,496,123 - 205,000 3,291,123 - 150,000 3,141,123 Municipal Facilities 175,185 175,185 - - 175,185 Parks 1,497,896 367,000 367,000 1,497,896 767,000 767,000 1,497,896 Surface Water Management 1,744,296 2,044,312 3,359,608 429,000 1,556,230 1,805,273 179,957 Transportation 1,125,725 19,269,000 19,912,000 482,725 50,927,649 49,507,000 1,903,373 Capital Project Reserve 369,963 369,963 - - 369,963 Enterprise Fund: Surface Water Management 2,897,393 6,226,871 6,450,608 2,673,656 6,228,298 8,104,300 797,654 Dumas Bay Centre 1,132,849 1,155,846 764,097 1,524,599 792,696 773,784 1,543,510 Internal Service Funds: RiskManagement 1,158,255 2,307,763 2,657,763 808,255 2,120,877 2,329,131 600,001 Information Technology 3,734,945 3,243,845 3,646,229 3,332,561 3,288,845 3,393,541 3,227,865 Mail & Duplication 255,919 135,947 154,901 236,965 135,947 161,901 211,011 Fleet & Equipment 7,621,866 2,425,039 3,336,067 6,710,838 2,399,475 1,711,734 7,398,580 Buildings & Furnishings 2,161,252 728,099 789,772 2,099,579 603,099 664,772 2,037,906 Health Insurance 3,579,885 4,956,000 5,256,726 3,279,159 4,956,000 5,256,726 2,978,433 Uneniployment Insurance 1 245,846 - 70 000 1 175,846 - 70,000 1 105,846 Grand Total All Funds 1 $ 71,207,836 $ 145,723,974 $ 154,758,165 1 $ 62,173,646 $ 181,349,382 $ 187,211,223 1 $ 56,311,805 21 CITY OF FEDERAL WAY 2023-24 BUDGET CITYWIDE OPERATING BUDGET 22 CITY OF FEDERAL WAY 2023-24 BUDGET 2023 BUDGET - SUMMARY OF REVENUE AND EXPENDITURES - ALL FUNDS FUND/DEPARTMENT Beginning Fund Balance 2023 Revenues 2023 Expenditures Ending Fund Balance Change in Fund Balance $ 12,415,532 $ 56,854,231 $ 60,077,654 $ 9,192,109 -26.0% ZpecialRevenue Funds: I Street $ 210,983 $ 5,715,475 $ 5,426,458 $ 500,000 137.0% Arterial Street 100,001 1,563,000 1,563,000 100,001 0.0% Affordable & Support. Housing Sales/Use Tax 140,702 125,000 125,000 140,702 0.0% Utility Tax 4,579,047 11,830,565 11,619,868 4,789,743 4.6% Solid Waste and Recycling 311,052 722,200 641,647 391,604 25.9% Special Studies/Contract 462,890 - - 462,890 0.0% Hotel/Motel Lodging Tax 1,720,995 293,000 65,000 1,948,995 13.2% Community Center 980,517 2,799,376 2,279,893 1,500,000 53.0% Traffic Safety 3,109,153 3,000,000 3,846,735 2,262,419 -27.2% Utility Tax Proposition 1 1,612,395 3,859,478 4,471,873 1,000,000 -38.0% Performing Arts & Event Center 541,702 2,387,767 2,483,359 446,111 -17.6% Soild Waste 10% Utility Tax 152,012 2200,000 2,200,000 152,012 0.0% Community Development Block Grant 28,268 886,193 886,193 28,269 0.0% Paths and Trails 1,895,150 170,600 100,000 1,965,750 3.7% Technology 235,810 149,250 - 385,060 63.3% Jail 164,252 2,335,748 2,500,000 (0) -100.0% Strategic Reserve 3,000,001 - - 3,000,001 0.0% Parks Reserve 1,120,891 5,000 - 1,125,891 0.4% Total Special Revenue Funds $ 20,365,822 $ 38,042,652 $ 38,209,027 $20 199 447 -0.8% Debt Service S 3,118,184 $ 2,446,368 $ 2,446,368 $ 3,118,184 0.0% Total Debt Service Fund $ 3,118,184 $ 2,446,368 $ 2,446,368 $ 3,118,184 0.0% Capital Project Funds I I I Real Estate Excise Tax $ 4,110,900 $ 5,521,000 $ 7,055,343 $ 2,576,557 -37.3% Downtown Redevelopment 3,496,123 - 205,000 3,291,123 -5.9% Capital Project - Municipal Facilities 175,185 - - 175,185 0.0% Capital Project - Parks 1,497,896 367,000 367,000 1,497,896 0.0% Capital Project - Surface Water Mgt 1,744,296 2,044,312 3,359,608 429,000 -75.4% Captial Project - Transportation 1,125,725 19,269,000 19,912,000 482,725 -57.1% Capital Project Reserve 369,963 - - 369,963 0.0% Total Capital Project Funds $ 12,520,088 $ 27,201,312 $ 30,898,951 $ 8,822,448 -29.5% Enterprise Funds I I I Surface Water Management $ 2,897,393 $ 6,226,871 $ 6,450,608 $ 2,673,656 -7.7% Dumas Bay Centre 1,132,849 1,155,846 764,097 1,524,599 34.6% Total Enterprise Funds $ 4,030,242 $ 7,382,717 $ 7,214,705 $ 4,198,254 4.2% Internal Service Funds I I Risk Management $ 1,158,255 $ 2,307,763 $ 2,657,763 $ 808,255 -30.2% Information Systems 3,734,945 3,243,845 3,646,229 3,332,561 -10.8% Mail and Duplication 255,919 135,947 154,901 236,965 -7.4% Fleet and Equipment 7,621,866 2,425,039 3,336,067 6,710,838 -12.0% Building and Furnishings 2,161,252 728,099 789,772 2,099,579 -2.9% Health Insurance 3,579,885 4,956,000 5,256,726 3,279,159 -8.4% Unemployment Insurance 245,846 - 70,000 175,846 -28.5% Total Internal Service Funds $ 18,757,968 $ 13,7969693 $ 15,911,458 $16,6439203 -11.3% Grand Total $ 71,207,836 $ 145,723,974 $ 154,758,165 $62,173,646 -12.7 23 CITY OF FEDERAL WAY 2023-24 BUDGET 2024 BUDGET - SUMMARY OF REVENUE AND EXPENDITURES - ALL FUNDS FUND/DEPARTMENT Beginning Fund Balance 2024 Revenues 2024 Expenditures Ending Fund Balance % Change in Fund Balance General Fund $ 9,192,109 $ 61,108,379 $ 61,300,485 $ 9,000,003 -2.1% Special Revenue Funds: Street $ 500,000 $ 5,595,163 $ 5,595,163 $ 500,000 0.0% Arterial Street 100,001 1,563,000 1,563,000 100,001 0.0% Affordable & Support. Housing Sales/Use Tax 140,702 125,000 125,000 140,702 0.0% Utility Tax 4,789,743 11,782,564 15,072,308 1,500,000 -68.7% Solid Waste and Recycling 391,604 722,200 654,343 459,462 17.3% Special Studies/Contract 462,890 - - 462,890 0.0% Hotel/Motel Lodging Tax 1,948,995 308,000 65,000 2,191,995 12.5% Community Center 1,500,000 2,306,857 2,306,857 1,500,000 0.0% Traffic Safety 2,262,419 3,060,000 4,122,419 1,200,000 -47.0% Utility Tax Proposition 1 1,000,000 4,603,704 4,603,704 1,000,000 0.0% Performing Arts & Event Center 446,111 2,259,757 2,483,359 222,509 -50.1% Soild Waste 10% Utility Tax 152,012 2,300,000 2,300,000 152,012 0.0% Community Development Block Grant 28,269 789,717 789,717 28,268 0.0% Paths and Trails 1,965,750 172,216 600,000 1,537,966 -21.8% Technology 385,060 149,250 - 534,310 38.8% Jail (0) 2,700,000 2,700,000 (0) 13.8% Strategic Reserve 3,000,001 - - 3,000,001 0.0% Parks Reserve 1,125,891 5,000 - 1,130,891 0.4% Total Special Revenue Funds $20,199,447 $ 38,442,429 $ 42,980,870 $15,661,006 -22.5% Debt Service $ 3,118,184 $ 2,446,459 $ 2,446,459 $ 3,118,184 0.0% Total Debt Service Fund $ 3,118,184 $ 2,446,459 $ 2,446,459 $ 3,118,184 0.0% Capital Project Funds Real Estate Excise Tax $ 2,576,557 $ 5,576,000 $ 5,788,245 $ 2,364,312 -8.2% Downtown Redevelopment 3,291,123 - 150,000 3,141,123 -4.6% Capital Project - Municipal Facilities 175,185 - - 175,185 0.0% Capital Project - Parks 1,497,896 767,000 767,000 1,497,896 0.0% Capital Project - Surface Water Mgt 429,000 1,556,230 1,805,273 179,957 -58.1% Captial Project - Transportation 482,725 50,927,649 49,507,000 1,903,373 294.3% Capital Project Reserve 369,963 - - 369,963 0.0% Total Capital Project Funds $ 8,822,448 $ 58,826,879 $ 58,017,518 $ 9,631,809 9.2% Enterprise Funds Surface Water Management $ 2,673,656 $ 6,228,298 $ 8,104,300 $ 797,654 -70.2% Dumas Bay Centre 1,524,599 792,696 773,784 1,543,510 1.2% Total Enterprise Funds $ 4,198,254 $ 7,020,994 $ 8,878,084 $ 2,341,164 -44.2% Internal Service Funds Risk Management $ 808,255 $ 2,120,877 $ 2,329,131 $ 600,001 -25.8% Information Systems 3,332,561 31288,845 3,393,541 3,227,865 -3.1% Mail and Duplication 236,965 135,947 161,901 211,011 -11.0% Fleet and Equipment 6,710,838 2,399,475 1,711,734 7,398,580 10.2% Building and Furnishings 2,099,579 603,099 664,772 2,037,906 -2.9% Health Insurance 3279,159 4,956,000 5,256,726 2,978,433 -9.2% Unemployment Insurance 175,846 - 70,000 105,846 -39.8% Total Internal Service Funds $16,643,203 $ 13,504,243 $ 13,587,805 $16,559,641 -0.5% 6m= Grand Total $ 62,173,646 $ 181,349,382 $187,211,223 $ 56,311,805 -9 24 CITY OF FEDERAL WA Y 2023-24 BUDGET EXPLANATION OF MAJOR CHANGES IN FUND BALANCE Fund balances are budgeted to remain within the required balances of council -authorized fund balance reserve policy. Broadly, the General Fund's fund balance reflects the one-time inflow and then the expenditure of $19.2 million from the ARPA grant. Capital Fund fund balances indicate a decrease due to some prior -year revenues being spent in 2023 and 2024. Compared to the previous biennium budget, the following are material changes: General Fund — The 2023 ending fund balance decreased due to addition of 13 new Police Officers, 2 Records Specialists, 2 Public Records Officers, 0.5 FTE Admin Assistant II reclassified to 1 Human Resources Technician, 5 Maintenance Workers, 1 City Administrator, 0.75 FTE HS/CDBG Coordinator, Shopping cart initiative, and ValleyComm 911 contract increase. Street Fund — The 2023 ending fund balance increased due to additional General Fund support provided to the fund for operations. Federal Way Community Center Fund — The 2023 ending fund balance increased due to additional Utility Tax Fund support provided to the fund for operations. Traffic Safety Fund — The 2023 ending fund balance decreased due to increased costs for body worn cameras, and salary and benefit increases for Police positions. Utility Tax Proposition 1 Fund — The 2023 ending fund balance decreased due to salary and benefit increases for Police positions, and increased public defender contracted services. Capital Project — Surface Water Management Fund — The 2023 ending fund balance decreased due to funding surface water management capital projects. Capital Project — Transportation Fund — The 2023 ending fund balance decreased due to funding street and transportation capital projects. Dumas Bay Centre Fund — The 2023 ending fund balance increased due to additional Utility Tax Fund support provided to the fund for operations. Risk Management Fund — The 2023 ending fund balance decreased due to increased insurance premium costs. Fleet & Equipment Fund — The 2023 ending fund balance decreased due to progress on replacing overdue vehicle and equipment. 25 CITY OF FEDERAL WAY 2023-24 BUDGET General Fund Non - Dcpartmcntal City Council Mayor's Office Municipal Court Finance Law Community Development Police/911 Parks and Recreation THE CITY'S FUNDS STRUCTURE All Funds except General Fund are restricted for a specific purpose Governmental Funds Propri Debt Service Funds Special Revenue Funds Funds Capital Project Funds Enterpise Funds Internal Service Funds Debt Service Downtown Surface Water _F Street Risk Management Fund Redevelopment Management Arterial Street Utility Tax Solid Waste & Recycling Special Studies/Contract Hotel Motel/Lodging Tax Community Center Traffic Safety Utility Tax- Prop 1 Performing Arts & Event Center Oper. Solid Waste 101/'o Utility Tax Commnity Devel. Block Gant Paths & Trails Strategic Reserve Technology Afford. & Support. Housing Sales Tax Parks Reserve Jail Fund Municipal Infomnation Facilities Dumas Bay Systems Parks Mail & Duplication Surface Water Fleet &Equipment Management Buildings & Transportation Furnishings Capital Project Health Insurance Reserve Performing Arts Unemployment & Event Center Insurance Real Estate Excise Tax 26 CITY OF FEDERAL WAY 2023-24 BUDGET Fund #/Fund Name 001/101 General/Streets 502 Information Systems 503 Mail & Duplication 107 Special Contracts/Studies Fund 121 Technology 113 Real Estate Excise Tax Fund 120 Path & Trails 189 Parks Reserve Fund 303 Parks 504 Fleet & Equipment 111 Federal Way Community Center 114 Prop 1 Utility Tax 115 Performing Arts & Event Ctr Operations 402 Dumas Bay Centre Fund 505 Buildings & Furnishings 112 Traffic Safety Fund 122 Jail Fund 102 Arterial Street 116 Solid Waste 10% Utility Tax 304 Surface Water Management 306 Transportation 106 Solid Waste & Recycling 401 Surface Water Management 104 Affordable & Supportive Housing Sales Tax 119 CDBG 109 Hotel/Motel Lodging Tax 501 Risk Management 506 Health Self Insurance Fund 507 Unemployment Insurance Fund 103 Utility Tax 188 Strategic Reserve Fund 201 Debt Service 301 Downtown Redevelopment 302 Municipal Facilities 307 Capital Project Reserve Fund Infrastructure & Services IT Parks Police PW Ops Ops Ops Ops Cap Cap Ops Ops Cap Cap Cap Cap Cap Cap Cap Cap Ops Ops Ops Ops Ops Ops Ops Ops Ops Cap Cap Cap Cap Ops Ops Operations - Services/Support Capital - Infrastructure & Services I CD I Clerk Council I Econ I Finance I HR I Leaal I Ops Cap Ops Court Mayor Non -Dept Ops Ops Ops Ops Ops Ops Ops Ops Ops Cap Cap Cap Cap 27 CITY OF FEDERAL WAY 2023-24 BUDGET SOURCES & USES - ALL FUNDS Citywide Revenue 200-0 181.3 1800 1 '8 153.7 160-0 141.5 145.7 140-0 117.6..... .....111W6-..... .. 65.7 120-0 ................ ....................... 65.3 67.3 62.6 100-0 65.2 .. 800 58.1 52.7 40.0 2_0 20.0 MMMMMMI 2020 2021 2022 2022 2022 2023 2024 Actual Actual Adopted Adjusted Projected Proposed Proposed ■ Other Funds GF & ST Funds Citywide Expenditure -0 _174.7 174.8 187.2 160-0 154.8 66.9 140-0 114.6 121.4 121.3 76.0 76.0 120.0 65.5 100-0 900 57.1 56.4 53.5 50.0 40-0 20.4 r 2020 2021 2022 2022 2022 2023 2024 Actual Amal Adopted Adjusted Projected Proposed Proposed ■ Other Funds GF & ST Funds Item 2020 Actual 2021 Actual 2023 Proposed 2024 Pro osed 23 ..Posed - 22 Ad' Adopted Adjusted Projected Ch %Ch BEGINNING FUND BALANCE $69,236,800 $ 72,206,885 $ 60,598,909 $ 92,287,328 $ 92,287,328 $ 71,207,836 $ 62,173,646 1 $ (21,079,492) -22.8% REVENUE: Property Taxes $11,092,158 $ 11,260,318 $ 11,357,280 $ 11,357,280 $ 11,357,000 $ 11,761,639 $ 11,938,554 $ 404,359 3.6% Sales Tax 16,127,570 17,494,058 15,949,755 16,949,755 18,589,455 19,825,000 20,996,000 2,875,245 PON Criminal Justice Sales Tax 2,807,139 3,270,840 3,027,361 3,027,361 3,200,000 3,027,361 3,027,361 - 0.0% Utility Tax 14,672,457 16,992,423 15,177,606 15,677,606 17,391,748 17,391,000 17,443,000 1,713,394 10.9% Real Estate Excise tax 4,467,111 5,174,908 3,640,000 4,421,454 6,015,754 5,521,000 5,576,000 1,099,546 24.9% Other Taxes 789,015 2,513,742 762,513 887,513 1,481,834 1,064,865 1,132,371 177,352 20.0% Licenses and Pen rits 3,916,412 3,843,510 3,800,552 3,800,552 4,429,444 4,295,044 3,8925249 494,492 13.0% Intergovernmental 13,357,061 19,303,885 8,691,893 30,834,979 29,925,764 15,210,453 9,297,950 (15,624,526) -50.7% Charges for Services 22,152,975 30,537,511 25,181,793 28,258,690 29,441,521 33,234,217 28,103,557 4,975,527 PON Fines and Penalties 25898,187 3,782,220 3,699,428 3,699,428 4,483,000 3,8285937 3,916,040 1295508 3.5% Miscellaneous 2,589,913 2,221,859 4,152,311 3,902,311 3,736,310 4,236,456 46,239,456 334,145 8.6% Proprietary Fund Revenue 808,069 301,265 488,000 488,000 154,506 490,250 490,250 2,250 0.5% Other Financing Sources 215927,070 24,7765267 20,672,812 23,535,699 235496,699 25,8375751 29,296,593 2,302,052 9.8% Total Revenues 117,605,137 141,472,804 116,601,304 146,840,628 153,703,035 145,723,974 181,349,382 (1,116,654) -0.8% EXPENDITURE: City Council $ 471,319 $ 504,501 $ 530,695 $ 523,580 $ 523,581 $ 517,545 $ 516,779 $ (6,035) -1.2% Mayor's Office 1,507,449 1,745,119 1,574,923 1,746,301 1,746,301 2,163,763 2,181,453 417,462 23.9% Perfonning Arts & Event Center 1,452,916 1,6535440 2,299,757 2,631,641 2,631,641 2,4835359 2,483,359 148,282) -5.6% Municipal Court 1,955,894 2,028,413 2,074,615 2,509,634 2,509,634 2,271,321 2,315,376 (238,313) -9.5% Finance 1,023,437 1,128,174 1,287,736 1,077,480 1,077,480 1,331,417 1,381,464 253,937 23.6% City Clerk 595,379 804,823 560,410 619,413 619,413 848,565 857,669 229,151 37.0% Human Resources 483,770 590,414 536,319 594,623 594,623 698,224 714,037 103,601 17.4% Infomration Technology 2,473,826 2,542,978 2,906,915 4,461,315 4,461,315 3,801,130 3,555,442 (660,185) -14.8% Law -Civil 3,174,499 2,469,910 2,461,072 2,635,812 2,635,812 3,638,381 3,324,244 1,002,569 38.0% Law -Criminal 946,893 1,016,846 1,055,138 1,195,024 15195,024 1,303,785 1,331,928 108,762 9.1% Community Development 2,715,958 2,839,527 2,792,217 3,530,338 3,530,338 3,722,867 3,774,224 192,529 5.5% Economic Development 427,297 416,890 439,756 441,423 441,423 399,768 411,326 41,656 -9.4% Conmmnity Services 1,862,645 1,9645717 1,733,503 3,143,371 3,143,371 2,0695410 1,9935407 1,073,961 -34.2% Jail Contract Costs 2,712,884 2,223,602 3,319,584 1,819,584 1,819,584 2,500,000 2,700,000 680,416 37.40/4 911 Dispatch 2,719,126 2,587,211 2,748,692 2,748,692 2,748,692 3,079,131 3,300,000 330,439 12.0% Police 23,103,329 24,802,094 25,343,757 26,246,162 26,246,162 29,887,715 31,500,265 3,641,553 13.9% Parks, Recr & Cultural Svcs 6,662,136 8,888,413 8,969,962 9,816,314 9,816,314 9,368,489 10,234,412 (447,826) 4.6% Public Works 21,424,781 26,471,164 26,436,182 52,626,958 52,626,958 43,671,384 71,979,382 (8,955,573) -17.0% Non -Departmental 385921,516 36,714,126 34,263,378 56,356,858 56,414,858 41,001,909 42,656,452 15,354,949 -27.2% Total Expenditures 114,635,052 121,392,361 121,334,610 174,724,524 174,782,524 154,758,165 187,211,223 (19,966,361)t-67.60/o Changes in Fund Balance 2,970,085 20,080,443 (4,733,306) (27,883,896) (21,079,489) (9,034,191) (5,861,841) 18,849,704ENDING FUND BALANCE: $72,206,885 $ 92,287,328 $ 55,865,604 $ 64,403,432 $ 71,207,836 $ 62,173,646 $ 56,311,805 $ 2,229,78 28 CITY OF FEDERAL WAY 2023-24 BUDGET EXPENDITURES SUMMARY — ALL FUNDS Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Pro ected Ch % Ch Expenditures: 1XX Salaries & Wages $ 31,747,430 $ 34,212,459 $ 37,037,724 $ 38,229,848 $ 38,229,848 $ 41,977,643 $ 43,374,544 $ 3,747,794 9.8% 2XX Benefits 11,019,373 11,475,128 12,003,324 12,178,014 12,178,014 13,976,083 14,525,663 1,798,069 14.8% 3XX Supplies 2,426,789 3,162,113 2,026,274 2,737,736 2,737,736 2,822,922 2,819,573 85,186 3.1% 4XX Services and Charges 23,552,206 22,621,865 20,397,528 25,633,093 25,693,093 23,165,370 22,688,356 (2,467,724) -9.6% 5XX Intergovernmental 6,003,315 6,500,767 7,324,283 6,134,427 6,134,427 7,023,328 7,431,371 888,901 14.5% 6XX Capital Outlay 8,445,210 8,290,153 11,563,290 55,510,728 55,510,728 28,025,966 55,353,073 (27,484,762) -49.5% 7XX Debt Service -Principal 1,890,181 1,948,716 2,162,716 2,162,716 2,162,716 1,654,000 1,704,000 (508,716) -23.5% 8XX Debt Service -Interest 1,083,181 1,041,374 1,022,171 1,022,171 1,022,171 794,290 744,381 (227,881) -22.3% 9XX Internal Services/Other 6,771,229 8,152,005 7,124,488 7,698,503 7,698,503 9,480,810 9,273,667 1,782,307 23.2% OXX Other Financing Use 21,696,137 23,987,781 20,672,812 23,417,287 23,415,287 25,837,751 29,296,593 2,420,464 10.3% Total Expenditures: $114,635,052 $121,392,361 $ 121,334,610 $ 174,724,524 $ 174,782,524 $ 154,758,165 $ 187,211,223 $ (19,966,361) -11.4% 1. Salaries & Wages/Benefits increase due to adding 13 Police Officers, 2 Records Specialists, 0.5 FTE Admin Assistant II reclassified to 1 Human Resources Technician 6 Maintenance Workers, 2 Public Records Officers, I Senior Engineering Technician, I Engineering Construction Inspector, and 1 HS/CDBGCoordinator. 2. Services and Charges decrease due to decreased SWM and Transportation capital expenditures categorized under services and charges instead of capital outlay. 3. Capital outlay decrease is due to elimination of one-time ARPA expendituures, and capital pgects in 2022 for SWM, transportation, and overlay projects that are not yet carried forward into 2023. 4. Intergovernmental increase is due to increased Valleycomm and jail services. 5. Internal Service increase is due to increase in contribution to fleet and equipment fund. All Funds 2023 Revenues $145.72M Chargesfor Other Services, Financing 25.84, 18% Sources, 12.85, 9% Other Taxes , 11.76, 8% Sales Tax, 33.23, 23% Utility Tax, 15.21, 10% Ini 3% RFFT, 19.83, 13% Property Faxes, 17.39, 12% [her, 5.52, 4% All Funds 2023 Expenditures $154.76M Puhlic.Works . Non - Departmental, 13.11. 9% Police/]ail/Disp atch, 43.67, 28% City Council, 0% inance, 2.23 ,1% Mayor's , 2.21 , 1% Muni Court, 1.33, 1% omm Dev, 5.79 . 4% arks, 35.47, 23% 29 CITY OF FEDERAL WAY 2023-24 BUDGET GENERAL AND STREET FUND CONSOLIDATED SUMMARY Item 2020 Actual 2021 Actual 2022 3 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Projected $ Ch % Ch BEGINNING FUND BALANCE $ 11,604,046 $ 12,575,815 $ 10,252,674 $ 21,339,329 $ 21,339,329 $12,626,515 $ 9,692,109 $ (8,712,814) -40.8% REVENUE SUMMARY• Property Tax 11,092,158 11,260,318 11,357,280 11,357,280 11,357,000 11,761,639 11,938,554 404,359 3.6% Sales Tax 16,127,570 17,494,058 15,949,755 16,949,755 18,589,455 19,825,000 20,996,000 2,875,245 17.0% Criminal Justice Sales Tax 2,807,139 3,270,840 3,027,361 3,027,361 3,200,000 3,027,361 3,027,361 - 0.0% Other Taxes 221,613 869,785 452,513 452,513 743,000 485,265 536,155 32,752 7.2% Licenses and Permits 3,844,916 3,778,743 3,800,552 3,800,552 4,399,444 4,295,044 3,892,249 494,492 13.0% Intergovernmental 8,343,375 13,369,986 3,304,000 13,284,219 12,902,888 3,905,260 3,946,233 (9,378,959) -70.6% Charges for Services 2,955,999 4,563,366 4,974,910 5,034,655 4,504,057 5,397,108 5,139,471 362,453 7.2% Fines and Penalties 737,582 872,906 824,986 824,986 612,000 826,937 854,040 1,950 0.2% Miscellaneous 1,542,620 724,446 1,034,630 1,034,630 1,498,000 2,401,448 2,404,448 1,366,818 132.1% Other Financing Sources 10,427,377 8,967,991 7,985,575 9,484,399 9,482,399 10,644,645 13,969,030 1,160,246 12.2% Total Revenues $ 58,100,350 $ 65,172,439 $ 52,711,562 $ 655250,350 $ 67,2885244 $62,5695706 $66,703,542 $ (2,680,644) 4.1% EXPENDITURE SUMMARY.• City Council $ 471,319 $ 504,501 $ 530,695 $ 523,580 $ 523,580 $ 517,545 $ 516,779 $ (6,036) -1.2% Mayor's Office 851,227 1,069,546 923,847 1,095,225 1,095,225 1,412,687 1,430,377 $ 317,462 29.0% Municipal Court 1,780,793 1,871,113 1,818,905 2,253,925 2,253,925 2,010,913 2,051,723 $ (243,011) -10.8% Finance 1,023,437 1,128,174 1,287,736 1,077,480 1,077,480 1,331,417 1,381,464 $ 253,937 23.6% City Clerk 5955379 804,823 560,410 619,413 6195413 848,565 857,669 $ 229,151 37.0% Human Resources 483,770 590,414 536,319 594,623 594,623 698,224 714,037 $ 103,601 17.4% Law -Civil 8255669 679,317 974,797 921,433 921,433 980,618 995,113 $ 59,185 6.4% Law -Criminal 709,570 768,882 776,142 916,028 916,028 995,576 1,013,080 $ 79,548 8.7% Community Development 2,6145486 2,743,475 2,683,103 35171,225 3,171,225 3,4775402 3,524,299 $ 306,178 9.7% Economic Development 398,512 382,498 284,756 286,423 286,423 334,768 346,326 $ 48,344 16.9% Community Services 9175560 875,800 975,180 911,305 911,305 1,183,217 1,203,690 $ 271,913 29.8% Jail Contract Costs 2,712,884 - - $ - n/a 911 Dispatch 2,719,126 2,587,211 2,748,692 2,748,692 2,748,692 3,079,131 3,300,000 $ 330,439 12.0% Police 18,706,106 19,654,107 20,492,402 20,649,002 20,649,002 24,138,081 25,320,581 $ 3,489,078 16.9% Parks, Recr & Cultural Svcs 3,808,310 4,561,865 4,193,695 45720,147 4,720,147 4,949,176 5,000,901 $ 229,028 4.9% Public Works 4,061,117 4,198,731 4,567,989 4,838,794 4,838,794 5,198,188 5,366,894 $ 359,394 7.4% Non -Departmental 14,449,318 13,988,468 10,109,569 305673,763 30,6735763 14,348,604 13,872,714 $ (16,325,159) -53.2% Total Expenditures $ 57,128,581 $ 56,408,925 $ 53,464,236 $ 76,001,058 $ 76,001,058 $65,504,112 $66,895,648 $ (10,496,946) -13.8% Changes in Fund Balance $ 971,769 $ 8,763,514 $ (752,674) $ (10,750,708) $ (8,712,814) $ (2,934,406) $ (192,106) $ 7,816,302 -72.7% ENDING FUND BALANCE: $ 12,575,815 $ 21,339,329 $ 9,500,000 $ 10,588,621 $ 12,626,515 $ 9,692,109 $ 9,500,003 $ (896,512) -8.5% 30 CITY OF FEDERAL WAY 2023-24 BUDGET EXPENDITURE SUMMARY — GENERAL FUND Code a Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $ Ch % Ch Expenditures: I I I 1XX Salaries & Wages $ 23,627,515 $ 24,591,960 $ 25,967,379 $ 26,788,483 $ 26,788,483 $ 30,490,057 $ 31,630,656 $ 3,701,574 13.8% 2XX Benefits 8,002,259 8,253,131 8,732,062 8,831,894 8,831,894 10,181,485 10,608,174 1,349,590 15.3% 3XX Supplies 1,574,845 1,259,067 875,006 1,156,664 1,156,664 1,154,543 1,151,194 2,121 -0.2% 4XX Services and Charges 7,077,552 6,230,151 5,081,460 5,946,516 5,946,516 6,370,591 6,453,209 424,074 7.1% 5XX Intergovernmental 5,256,543 4,076,371 3,891,205 3,931,349 3,931,349 4,465,588 4,686,457 534,239 13.6% 6XX Capital Outla 1,211,854 113,412 - 19,167,491 19,167,491 - - (19,167,491) -100.0% 9XX Internal Services 5,709,689 7,013,907 6,201,298 6,775,313 6,775,313 8,554,620 8,347,477 1,779,307 26.3% OXX OtherFinancin Use 4,668,324 4,870,926 2,715,826 3,403,348 3,403,348 4,287,228 4,018,481 883,880 26.0% Total Expenditures: $ 57,128,581 $ 56,408,925 $ 53,464,236 $ 76,001,058 $ 76,001,058 $ 65,504,112 $ 66,895,648 $ (10,496,946) 1. Salaries & Wages/Benefits increase due to adding 13 Police Officers, 2 Records Specialists, 0.5 FTE Admin Assistant 11 reclassified to 1 Human Resources Technician, 5 Maintenance Workers, 2 Public Records Officers, I City Administrator, and 0,75 FTE HS/CDBG Coordinator. 2. Intergovernmental increase is due to Valleycomm 911 Contract increase. 3. Capital Outlay decrease is primarily due to one-time ARPA expenditures. 4. Internal Services increase is due to increase in contribution to fleet and equipment. General and Street Fund 2023 Revenues$62.60M Misc Other Financing Fines 4% Sources 1% 17% Charges for Services 9% Intgvtl — 6% Licenses and Permits 7% Taxes 56 % General and Street Fund 2023 Expenditures $65.50M Puhlicworks City Council Non- 0.79% Departmental 7.94% 21.90% Mayor's Office 2.16% Municipal Court 3.07% Parks, Recr &l Finance 2.03% Cultural Svcs �� City Clerk 7.56% J� 1.30% Human Resources D% � Law.87 3.02% J Development Police/Jail/Dispa If 5.31% trh Community Economic 41.55% Services Development 1.81% 0.51% 31 CITY OF FEDERAL WAY 2023-24 BUDGET UTILITY TAX AND REAL ESTATE EXCISE TAX ALLOCATION TO OTHER FUNDS 2023 Utility Tax Allo ( Proposition103 & 114) 1 29% Dumas Bay Centre 4% i Jail Oper. 15% Community Center 5% OF GF Oper 47% Utility Tax Allocation 2023 2024 Proposed Revenue $ 15,191,001 $ 15,143,000 Uses GF Baseline Operations 7,288,429 10,488,060 Community Center (FWCC) Oper. 868,501 375,982 Jail Oper. 2,335,748 2,700,000 Dumas Bay Centre (DBC) Oper. 628,148 264,998 Subtotal Other Financing Uses 11,120,826 13,829,040 Proposition 1 M uncip al Court 198,857 202,103 Parks 118,551 121,097 Mayor's 751,076 751,076 Law 308,209 318,848 Police 2,974,715 3,085,654 Community Development 120,465 124,925 Subtotal Proposition 1 Expenditures 4,471,873 4,603,704 Total Uses & Expenditures $ 15,592,699 $ 18,432,744 Proposed Change in Fund Balance $ (401,698) $ (3,289,744) 2023 Real Estate Excise Tax Allocation (113) Community Center Debt 822,123, 12% Tra ns p. CI Pj 3,552,000, 50% PAEC Dbt. , 8% CORE Dbt., 851,925, 12% Arteri a I St. Overl . , L,013,000 , 14% arks CIP, 267,000, 4% REET Allocation 2023 2024 Proposed Revenue $ 5,521,000 $ 5,576,000 Uses Community Center Debt PAEC Debt SCORE Debt Arterial Street Overlay Parks CIP Transportation CIP 822,123 827,873 549,295 549,298 851,925 850,425 1,013,000 1,013,000 267,000 267,000 3,552,000 2,280,649 Total Uses $ 7,055,343 $ 5,788,245 Proposed Change in Fund Balance $(1,534,343) $ (212,245) 32 CITY OF FEDERAL WAY 2023-24 BUDGET ENDING FUND BALANCE Composition of Proposed 2023 Ending Fund Balance ($in millions) Debt Service Strategic/Insura 3.12 nce Reserves 5 °/a 7.26 12% Repl. Reserves/Specia I Proj. 12.84 20% Capital Projecl 7.47 12% General Fund Reserves 9.19 15% ,ed for rtions .29 36% Fund Balance 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 2023 Proposed Adopted Adjusted Projected vs Reserve Policy General Fund Operating Cash Flow Reserve $12,075,815 $ 20 773125 $ 9,000,000 $10,088,621 $12,415,532 $ 9192109 $ 9,000 003 $ 99000,000 $ Reserved for Operations Street Fund- Snow& Ice Removal 500,000 566,204 500,000 500,000 210,983 500,000 500,000 500,000 0 Utility Tax 2,198,214 3,593,005 1,622,493 3,385,633 4,579,047 4,789,743 1,500,000 1,500,000 (0) Affordable & Shpp House Sales & Use Tax 125,151 255,702 - 130,702 140,702 140,702 140,702 - 140,702 Solid Waste 213,550 261,325 187,119 271,812 311,052 391,604 459,462 - 459,462 Hotel/Motel Lodging Tax 1,441,177 1,602,856 1,335,006 1,605,161 1,720,995 1,948,995 2,191,995 200,000 1,991,995 Community Center 1,500,000 1,502,625 1,500,000 1,500,392 980,517 1,500,000 1,500,000 1,500,000 0 Traffic Safety 1,216,159 2,132,495 529,951 2,124,095 3,109,153 2,262,419 1,200,000 1,200,000 (0) Real Estate Excise Tax 2,882,436 4,084,586 2,000,000 2,546,600 4,110,900 2,576,557 2,364,312 - 2,364,312 Utility Tax Proposition 1 1,332,301 1,263,679 1,000,000 1,263,679 1,612,395 1,000,000 1,000,000 1,000,000 (0) Performing Arts &Event Center Operations 0 873,590 - 873,587 541,702 446,111 222,509 - 222,509 Soild Waste 10%Utility Tax 1,418,862 - 152,012 152,012 152,012 152,012 CDBG Grant 30,805 28,269 21,250 28,268 28,268 28,269 28,268 28,268 Paths & Trails 1,488,063 1,585,150 1,498,437 1,724,150 1,895,150 1,965,750 1,537,966 1,537,966 Information Technology 116,999 295,110 191,802 160,060 235,810 385,060 534,310 534,310 Jail - 164,252 0 164,252 164,252 (0) (0) (0) Dumas Bay Centre 1,500,000 1,500,001 1,500,000 1,500,000 1,132,849 1,524,599 1,543,510 1,500,000 43,510 Surface Water Management 3,118,858 2,777,142 1,846,020 1,455,025 2,897,393 2,673,656 797,654 690,000 107,654 Capital Projects/Reserves Overlay 1,398,599 659,918 440,324 100,001 100,001 100,001 100,001 100,000 1 Capital Projects 12,258,764 18,170,576 7,974,591 8,094,225 8,039,225 5,875,929 6,897,534 1 500,000 6,397,534 Parks Reserve 1,131,684 1,131,994 1,125,000 1,125,891 1,120,891 1,125,891 1,130,891 1,125,000 5,891 Capital Project Reserve 369,862 369,963 367,936 1 369,963 369,963 369,963 369,963 - 369,963 Replacement Reserves Information Technology Equipment 3,857,394 4,236,907 3,707,088 3,763,945 3,734,945 3,332,561 3,227,865 31227,865 Special Projects - Govt. Access Channel 817,918 882,890 341,927 432,890 462,890 462,890 462,890 462,890 Copier Equipment 273,277 304,979 165,159 255,919 255,919 236,965 211,011 211,011 Fleet & Equipment 7,572,421 7,557,939 7,612,809 7,739,181 7,621,866 6,710,838 7,398,580 7,398,580 Building & Furnishings 2,952,554 2,265,683 2,000,000 1 2,161,911 2,161,252 2,099,579 2,037,906 2,000,000 37,906 Debt Service Debt Service 3,569,746 3,672,023 2,730,578 3,148,184 3,118,184 3,118,184 3,118,184 - 3,118,184 Strategic/Insurance Reserves Self Insurance Reserve (Risk/Health/Unemp) 4,665,336 5,357,476 3,668,113 4,889,280 4,983,986 4,263,260 3,684,280 600,000 3,084,280 Strategic Reserve 3,599,801 2,999,001 3,000,000 1 3,000,001 3,000,001 3,000,001 3,000,001 3,000,001 - Total Reserved Fund Balance $ 72,206,885 $ 92,287,328 $ 55,865,604 $ 64,403,429 $ 71,207,836 $ 62,173,646 $ 56,311,805 $ 24,415,001 31,896,803 Total Ending Fund Balance $ 72,206,885 $ 92,287,328 $ 55,865,604 $ 64,403,429 $ 71,207,836 $ 62,173,646 $ 56,311,805 $ 24,415,001 31,896,803 33 CITY OF FEDERAL WAY 2023-24 BUDGET CITYWIDE SERVICE DELIVERY AND SUPPORT STAFF (full-time equivalent positions) Department / Division 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Ado ted Adjusted Projected Subtotal City Council 4.20 4.20 4.20 4.20 4.20 4.50 _Proposed 4.50 Ma or's O ce I I Administration* 5.34 5.34 5.34 5.34 5.34 6.34 6.34 Economic Development 1.00 2.00 1.00 2.00 2.00 2.00 2.00 Emergency Management 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Human Resources* 3.50 4.00 3.50 3.50 3.50 4.00 4.00 City Clerk* 2.50 2.50 1 2.50 2.50 2.50 3.50 3.50 Subtotal Mayor's Office 13.34 14.84 13.34 14.34 14.34 16.84 16.84 Subtotal Information Technology 8.00 10.00 8.00 10.00 10.00 10.00 10.00 Municipal Court I I Court Operations 13.00 13.00 13.00 13.00 13.00 13.00 13.00 Probation Services 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Subtotal Municipal Court 16.00 16.00 16.00 16.00 16.00 16.00 16.00 Subtotal Finance 10.00 10.00 10.00 10.00 9.00 9.00 9.00 Law I I Civil Legal Services 4.30 4.30 4.30 4.30 4.30 4.30 4.30 Criminal Prosecution Services 8.20 9.20 8.20 9.20 9.20 9.20 9.20 Subtotal Law 12.50 13.50 12.50 13.50 13.50 13.50 13.50 Community Development I I Administration 4.58 4.58 4.58 5.50 5.50 5.50 5.50 Planning 6.80 6.80 5.80 6.80 6.80 6.80 6.80 Building 11.00 13.00 11.73 13.00 13.00 13.00 13.00 Corntnunity Services 3.80 2.50 3.07 3.50 3.50 4.20 4.20 Subtotal Community Development* 26.18 26.88 I 25.18 I 28.80 28.80 29.50 29.50 Police Administration 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Support Services 62.00 57.00 76.00 57.00 58.00 58.00 58.00 Field Operations 103.00 127.00 92.00 127.00 126.00 126.00 126.00 Subtotal Police * 167.00 186.00 170.00 186.00 186.00 186.00 186.00 Park. Recreation & Cultural Services Administration 1.80 1.80 1 1.80 1.80 1.80 1.80 1.80 General Recreation 6.83 7.13 6.83 7.13 7.13 7.13 7.13 Community Center 11.33 11.33 11.33 11.33 11.33 11.33 11.33 Dumas Bay Centre 3.00 3.00 3.00 3.00 2.00 2.00 2.00 Park Maintenance 16.25 17.00 17.00 17.00 17.00 20.00 20.00 Performing Arts & Event Center - - - - - - - Subtotal Park, Recreation & Cultural Services * 39.21 40.26 39.96 40.26 39.26 42.26 42.26 Public Works Administration 1.61 1.61 1.61 1.61 1.61 1.61 1.61 Development Services 2.85 2.70 2.85 2.85 2.70 2.70 2.70 Traffic Services 5.28 5.28 5.28 7.28 7.28 7.28 7.28 Street Services 12.00 14.05 12.00 14.00 14.05 15.05 15.05 Operational Services 19.00 22.15 21.00 23.00 25.15 28.15 28.15 Solid Waste/Rec chn 2.41 4.71 2.41 2.41 2.71 2.71 2.71 Surface Water Management 12.85 14.50 14.85 13.85 11.50 12.50 12.50 Subtotal Public Works* 56.00 65.00 60.00 65.00 65.00 70.00 70.00 Total Ongoing City Stafng 352.43 386.68 359.18 M 388.10 W 386.10 397.60 397.60 * 1 FTE City Administrator added to Mayor's office * 0.5 FTE Administrative Assistant II reclassified to 1.0 FTE Human Resources Technician in Human Resources Department * 1 FTE Public Records Officer added to City Clerk Department * 1 FTE HS/CDBG Coordinator added to Community Development of which 0.50 FTE is funded by grant * 13 FTE Police officer, 2 FTE Records Specialist, and 1 FTE Public Records Coordinator added to Police Department * 3 FTE Maintenance Worker II added to Parks Department, and reduction of 1 FTE Chef/Kitchen Coordinator * 3 FTE Maintenance Worker II, 1 FTE Senior Engineering Technician, and 1 FTE Engineering Construction Inspector added to Public Works Department 34 CITY OF FEDERAL WAY 2023-24 BUDGET FUNDED AND UNFUNDED NEEDS Limited by revenue, the following shows what budget needs have been prioritized into the 2023-24 Budget. The unfunded needs represent what is not yet able to be funded in the budget, so would be eligible for the next dollars available either through higher -than -budgeted revenue or expense savings. These lists are shown in descending order of materiality, not priority. Top 10+ additions to the 2023 Budget 1. Public Safety Salaries & Benefits increase $1,500,000 2. Jail cost increase $680,000 3. Citywide Insurance cost increase $598,000 4. PD Body -worn camera increase $460,000 5. Required self-insurance reserve increase $350,000 6. ValleyComm 911 system cost increase $330,000 7. PD Vehicle replacements $308,000 8. Lakehaven hydrant support costs $281,000 9. PW winter operations staffing $257,000 10. Shopping Cart Remediation $250,000 11. Parks playground perpetual replacement $162,000 12. Contractual accrued vacation payouts $120,000 13. Road salt in line with historical usage $105,000 14. Public records staffing to keep pace with demand $103,000 15. Increased election costs $100,000 Top 10+ unfunded needs in 2023 1. Vehicle replacement reserve due to delayed replacement and cost increases 2. Vehicle replacement backlog 3. Opticom traffic signal preemption system upgrade $1,500,000 4. Additional PD special emphasis $537,000 5. City Hall roof replacement $500,000 6. City Hall fire panel replacement $500,000 7. Parks Tennis Court renovations $500,000 8. IT CRAC unit replacement $200,000 9. Sacajawea Park track replacement $200,000 10. Public Works Streetlight program increase $190,000 11. Celebration Park Roofs $185,000 12. Public Works tree canopy management increase $150,000 13. Parks Capital Project Planner/Manager 14. Social Services Grants $123,000 15. Parks Pressure Washer and Skid $100,000 35 CITY OF FEDERAL WAY 2023-24 BUDGET MAJOR REVENUE FORECASTS SALES TAX FORECAST Revenue remitted to the city from the state in the first six months of 2022 have exceeded the same six months in prior year by 6.9%, each month ranging from 3.1 % to 11.0% over the same month in prior year. The entire year of 2019 exceeded 2018 by 8.0%, 2021 exceeded 2020 by 8.5%. The year of 2020 was impacted by COVID, particularly the two months of April and May, afterwhich sales tax returned to pre-COVID levels and above. That year did impact simple extrapolation and therefore every month is forecasted separately, attempting to exclude the anomaly of COVID. The remaining months are forecasted at the average increase of 5.7% over the same month in the prior period and that same figure is used going forward through every month of 2025 to produce the 2023 and 2024 budgeted Sales Tax Revenues. This results in an estimated increase of $1,235,000 for 2023 over estimated 2022 and of $1,171,000 for 2024 over 2023. Estimated escalator for forecasted months "in itiaIeconomic dip 105.9% ° 105.9% 105.9% ° due to pandemic" 2016 Act 2017 Act 2018 Act 2019 Act 2020 Act 2021 Act 2022 Act 2022 Est 2023 forecast 2024 forecast Jan $ 1,407,385 $ 1,427,326 $ 1,502,207 $ 1,501,715 1,632,752 $ 1,604,220 $ 1,653,281 $ 1,653,281 $ 1,751,000 $ 1,854,000 Feb 967,408 1,023,938 1,094,522 1,104,726 1,182,535 1,228,579 1,284,275 1,284,275 1,361,000 1,441,000 Mar 1,031,972 984,581 1,025,585 997,513 1,066,267 1,185,132 1,314,196 1,314,196 1,392,000 1,474,000 Apr 1,169,1S4 1,2S1,616 1,319,134 1,346,880 1,130,545 1,508,266 1,636,738 1,636,738 1,734,000 1,836,000 May 1,148,897 1,020,631 1,144,354 1,229,332 1,154,633 1,401,831 1,556,411 1,556,411 1,649,000 1,746,000 Jun 1,191,650 1,113,539 1,148,178 1,263,066 1,423,588 1,473,417 1,534,290 1,534,290 1,625,000 1,721,000 J u I 1,308,122 1,288,291 1,297,748 1,502, 252 1,473,117 1,607,373 1,679,199 1,679,199 1,779,000 1,884, 000 Aug 1,230,986 1,210,774 1,220,004 1,401,269 1,S11,762 1,566,626 1,78S,214 1,785,214 1 1,891,000 2,003,000 Sep 1,271,590 1,221,028 1,228,595 1,438,593 1,419,920 1,520,312 1,487,000 1,707,000 1,808,000 Oct 1,241,815 1,346,048 1,363,500 1,528,439 1,456,510 1,509,402 1,599,000 1,694,000 1,794,000 Nov 1,133,454 1,130,197 1,184,206 1,316,631 1,351,208 1,455,577 1,542,000 1,634,000 1,731,000 Dec 1,120,063 1,181,491 1,213,777 1,278,447 1,324,732 1,433,324 1,518,000 1,608,000 1,704,000 14,222,496 14,199,460 14,731,810 15,908,863 16,127,569 17,494,058 18,589,604 19,825,000 20,996,000 (23,036) 532,350 1,177,053 218,706 1,366,489 1,095,546 1,235,396 1,171,000 -0.2% 3.7% 8.0% 1.4% 8.5% 6.9% 6.3% 6.6% 5.9% Sales Tax - Actual and Forecast Sales Tax Actual and Forecasted by Month 25,000,000 2016-2020 actual - 2021-2024 forecasted S2,500,000 20,000,000 15,000,000 10,000,000 5,000,000 2023 2024 2016Act 2017Act 201SAct 2019Act 2020Act 2021Act 2022E5t forecast forecast Sales Tax 14,222, 14,19 , 14,731, I5,9o8, 11,127, 17,494, 16,589, 1%825, 20,996, $2,000,wo $1,500,000 $1,000,000 s5w,�66 1 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ❑ 2016 Act 2017 Act ■ 2Dls Act ■ 2D19 Act ■ 2020 Act ■ 2021 Act ■ 2022 Est ■ 2D23 forecast ■ 2024 forecast ■ 2025 forecast 36 CITY OF FEDERAL WAY 2023-24 BUDGET PROPERTY TAX LEVY. Even though the value of homes has increased historically in recent years as much as 12% a year (citywide average), by state law, the city can only increase property tax revenue by 1 % annually on existing property values. The City's property tax levy amount is regulated by state statute (RCW 84.52). Pending updated valuation figures from King County Assessor's Office, property tax revenue is forecasted at 1.50% increase per year. Estimated escalator for forecast months 101.5% 101.5% 101.5% 2016 2017 2018 2019 2020 2021 2022 2022Est 2023forecast 2024forecast Jan 932 (3,140) 2,035 277 1,998 (919) 1,170 $ 1,170 $ 1,000 $ 1,000 Feb 104,649 81,198 79,236 121,654 129,750 98,681 19,670 19,670 20,000 20,000 Mar 314,946 391,741 440,319 398,493 412,465 511,477 604,601 604,601 614,000 623,000 Apr 2,763,153 2,969,370 4,003,599 3,742,631 3,610,605 3,393,639 2,730,982 2,730,982 2,772,000 2,814,000 May 2,303,522 2,114,970 1,084,573 1,466,187 1,036,964 1,964,521 2,808,598 2,808,598 2,851,000 2,894,000 Jun 54,021 33,271 69,818 53,981 609,643 73,616 73,666 73,666 75,000 76,000 Jul 23,467 34,813 23,479 48,704 94,490 37,568 23,346 23,346 24,000 24,000 Aug 65,357 8,113 39,795 66,266 68,126 52,928 85,386 85,386 87,000 88,000 Sep 308,183 203,034 192,851 215,895 195,148 215,737 178,291 178,291 181,000 184,000 Oct 1,665,244 1,573,495 3,730,348 3,554,163 3,738,736 1,366,173 - 1,387,000 1,408,000 1,429,000 Nov 2,818,648 3,030,822 1,070,714 1,141,913 1,100,636 3,473,277 3,612,500 3,644,000 3,700,000 Dec 64,332 69,884 62,894 107,265 93,599 82,231 83,000 84,000 85,000 10,486,454 10,507,571 10,799,658 10,917,429 11,092,160 11,268,928 6,525,709 11,608,209 11,761,000 11,938,000 100.2% 102.8% 101.1% 101.6% 101.6% 339,281 152,791 177,000 3.0% 1.3% 1.5% $12,W0,000 $10,000,000 $8,000,000 56,000,000 $4,000,000 2,000,000 $0 Property Tax Revenue 2016 2017 2018 2019 2020 2021 2022Est 2023 2024 forecast forecast 37 CITY OF FEDERAL WAY 2023-24 BUDGET UTILITY TAX REVENUE FORECAST Utility Taxes are a consolidation of several individual utility taxes: telephone, electric, natural gas, cable, surface water, sewer, solid waste, and water utilities. Cities in Washington State are authorized to levy a business and occupation tax (RCW 35.22.280(32)) on public utility businesses based on utilities within the city or town, known as a utility tax. The rate of taxes for electric, phone, and natural gas utilities are limited to 7.75% (RCW 35.21.870). Utility taxes received a 10% increase when the solid waste rate changed from 7.75% to 17.75% in 2019. Rates for the 2023-24 are not being changed by any city council action; the forecasted increase in revenue is attributable to a slight increase in projected volume only, estimated at 3% per year. 103.7916 100.0% 100.3% 2016 Act 2017 Act 2018 Act 2019 Act 2020 Act 2021 Act 2022 Act 2022 Est 2023 forecast 2024 forecast Jan $ 1,140,664 $ 1,148,307 $ 1,085,651 $ 781,055 $ 996,379 $ 1,396,834 $1,692,180 1,692,180 1,692,000 1,697,000 Feb $ 1,072,515 $ 1,242,665 $ 1,147,253 $ 1,108,776 $ 1,122,530 $ 1,420,015 $1,642,378 1,642,378 1,642,000 1,647,000 Mar $ 1,164,983 $ 1,164,062 $ 1,110,736 $ 1,376,813 $ 1,096,086 $ 1,505,864 $1,755,285 1,755,285 1,755,000 1,760,000 Apr $ 938,297 $ 1,214,103 $ 1,217,269 $ 939,409 $ 963,935 $ 1,627,736 $1,413,785 1,413,785 1,414,000 1,418,000 May $ 811,091 $ 896,598 $ 889,403 $ 815,993 $ 797,507 $ 1,820,591 $1,389,291 1,389,291 1,389,000 1,393,000 Jun $ 909,581 $ 900,058 $ 833,485 $ 797,694 $ 2,398,996 $ 1,236,109 $1,213,829 1,213,829 1,214,000 1,218,000 Jul $ 403,486 $ 380,887 $ 778,972 $ 785,130 $ 1,083,596 $ 1,232,554 $ 1,278,000 1,278,000 1,282,000 Aug $ 1,286,236 $ 1,317,904 $ 782,716 $ 786,724 $ 870,098 $ 1,197,098 $ 1,242,000 1,242,000 1,246,000 Sep $ 1,045,923 $ 1,007,614 $ 979,316 $ 866,190 $ 1,428,106 $ 1,438,956 $ 1,492,000 1,492,000 1,496,000 Oct $ 820,144 $ 879,697 $ 845,425 $ 771,503 $ 1,090,121 $ 1,141,163 $ 1,184,000 1,184,000 1,188,000 Nov $ 994,070 $ 1,032,190 $ 930,920 $ 961,516 $ 1,195,279 $ 764,192 $ 793,000 793,000 795,000 Dec $ 1,330,127 $ 1,253,864 $ 1,128,298 $ 1,118,788 $ 1,635,543 $ 2,213,907 $ - 2,296,000 2,296,000 2,303,000 11,917,116 12,437,948 11,729,444 11,109,580 14,678,176 16,995,019 9,106,748 17,391,748 17,391,000 17,443,000 520,832 (708,504) (619,864) 3,568,596 2,316,843 (5,571,428) 2,713,572 (748) 52,000 4.4% -5.7% -5.3% 32.1% 15.8% -38.09/o 18.5% 0.0% 0.3% Utility Tax - Actual and Forecast 20,000,000 18,OOO,U00 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 - 2,000,000 2016 Act 2017 Act 2018 Act 2010 Act 2020 Act 2021 Act 2022 Est 2023 2024 2025 forecast forecast forecast 38 CITY OF FEDERAL WAY 2023-24 BUDGET REAL ESTATE EXCISE Tax (REET) REET is a function of both volume of real estate transactions and of property values. While the property value trend has increased steadily and reliably, recent rate hikes in the mortgage and commercial lending space have cast doubt on the pace of transactions in the future. In order to budget cautiously, past remittances have been analyzed for large one-time transactions and forecasting has excluded the assumption that large properties will continue. The volume of residential properties was left as a baseline, so that should residential transactions slow, the elimination of commercial transactions from the estimate will serve as the hedge. That produces a revenue forecast that should be attainable. Should revenue fall short of forecast, capital spending could be managed at a slower pace, and should revenue exceed forecast, budget amendments can be brought with equal and offsetting additional revenue and expenditures, green -lighting additional REET-eligible projects. Out -months are forecasted at a 1 % increase. one-timeI a rge transactions 2.0% 1.0% 1.0% 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Jan 155,922 386,409 239,882 201,603 242,395 193,226 193,639 241,514 244,000 246,000 Feb 150,860 533,534 194,677 176,339 588,487 273,266 237,843 269,472 272,000 275,000 Mar 331,315 165,413 969,730 250,809 253,664 164,884 339,701 458,276 463,000 468,000 Apr 148,984 245,886 221,872 533,980 237,306 185,348 427,556 489,224 494,000 499,000 May 302,118 220,243 385,350 295,897 296,386 309,742 381,942 927,268 382,000 384,000 Jun 345,929 328,219 384,086 330,483 493,407 237,980 509,935 544,704 550,000 556,000 Jul 302,572 331,410 352,290 373,877 327,771 315,033 438,542 653,733 660,000 667,000 Aug 324,637 289,291 333,709 321,824 799,244 286,510 898,086 649,564 656,000 663,000 Sep 199,688 933,582 301,674 219,285 349,971 432,262 419,855 428,000 432,000 436,000 Oct 246,044 987,072 248,500 438,041 388,533 317,205 551,866 563,000 569,000 575,000 Nov 189,651 590,835 315,762 368,949 258,753 272,994 353,248 360,000 364,000 368,000 Dec 333,438 253,246 278,806 729,735 935,728 1,478,659 422,693 431,000 435,000 439,000 3,031,159 5,265,138 4,226,336 4,240,825 5,171,643 4,467,111 5,174,908 6,015,754 5,521,000 5,576,000 74% -20% 0% 22% -14% 16% 16% -8% 1% $7,000,000 $5,000,000 $5,000,000 $4,000,000 $3,000,D00 $2,000,D00 $1,000,D00 $0 City of Federal Way REET 2017 Act 2019 Act 2019 Act 2020 Act 2021:Act 2022 Est 2023 Est 2024 Est 2025 Est 39 CITY OF FEDERAL WAY 2023-24 BUDGET LODGING TAX REVENUE FORECAST In formulating the 2023-24 Budget, with six months of actual lodging tax remitted to the City of Federal Way, the remaining six months were forecasted, using pre-COVID 2019 data, month by month, and extrapolating the recovery the tourism industry has slowly experienced. March 2020 was the initial month that overnight hotel stays dropped precipitously, with two months experiencing a 77% drop compared to prior year. Revenues in the first half of 2022 are up to 90% of 2019 levels. 3oa,aao 25o,QW 2oo,aao 59,000 - 2016 Ac? 20ll Act 2018 Act L.dging Tar 283,220 301,fiO3 -,725 Lodging Tax Figures in red, below, indicate the months of depressed economic activity, and the blue indicates estimated recovery compared to pre-COVID (2019) levels: Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Actual I forecast 2016 2017 2018 2019 2020 2021 2022 1 2022 2023 2024 15,431 15,621 16,916 22,862 20,477 7,186 15,770 15,770 22,000 23,000 15,983 16,835 18,162 17,340 18,201 8,765 16,937 16,937 17,000 18,000 20,565 21,304 22,378 21,015 12,425 9,582 19,965 19,965 21,000 22,000 22,013 24,629 25,072 26,343 6,289 13,702 26,925 26,925 26,000 27,000 19,591 20,733 21,482 21,450 11,734 16,381 19,237 19,237 21,000 23,000 22,788 25,010 25,192 23,485 5,397 15,774 20,135 21,000 23,000 25,000 30,642 33,813 30,269 31,724 10,228 21,509 - 29,000 32,000 33,000 34,121 37,288 34,273 31,912 9,697 26,408 30,000 32,000 34,000 37,138 37,094 34,135 32,607 10,950 24,748 31,000 33,000 35,000 26,933 27,262 27,704 26,575 9,957 19,722 25,000 27,000 28,000 20,758 22,865 15,633 26,284 12,109 17,395 25,000 27,000 28,000 17,255 19,147 14,509 11,389 6,309 14,547 11,000 12,000 12,000 283,220 301,603 285,725 292,986 133,773 195,720 118,968 270,834 293,000 308,000 Prior year vs. 2019 vs 2022 2023 2024 2017 2018 2019 2020 2021 2022 forecast forecast forecast Jan 101.2% 108.3% 135.1% 89.6% 31.4% 69.0% 98.0% 102.5% Feb 105.3% 107.9% 95.5% 105.0% 50.5% 97.7% 98.0% 102.5% Mar 103.6% 105.0% 93.9% 59.1% 45.6% 95.0% 98.0% 102.5% Apr 111.9% 101.8% 105.1% 23.9% 52.0% 102.2% 99.0% 102.5% May 105.8% 103.6% 99.9% 54.7% 76.4% 89.7% 99.0% 105.0% Jun 109.7% 100.7% 93.2% 23.0% 67.2% 91.0% 99.0% 105.0% Jul 110.4% 89.5% 104.8% 32.2% 67.8% 92.0% 100.0% 105.0% Aug 109.3% 91.9% 93.1% 30.4% 82.8% 93.0% 100.0% 105.0% Sep 99.9% 92.0% 95.5% 33.6% 75.9% 94.0% 100.0% 107.5% Oct 101.2% 101.6% 95.9% 37.5% 74.2% 95.0% 101.0% 105.0% Nov 110.2% 68.49/o 168.1% 46.1% 66.2% 96.0% 101.0% 105.0% Dec 111.0% 75.8% 78.5% 55.4% 127.7% 97.0% 101.0% 105.0% Dropoff due to economic effects of pandemic Gradual actual and projected recovery 40 CITY OF FEDERAL WAY 2023-24 BUDGET LONG-RANGE PLAN Y']C :PITt 5J5 YY:it!! } �'a iii iuu 41 CITY OF FEDERAL WAY 2023-24 BUDGET LONG RANGE FINANCIAL PLAN All Funds 2023 Revenues $145.72M Charges for Other Services, Financing 25.94,18% Sources , 12.85, 9% Other Taxes, REST 89b Sales Tax , 33.23,23%NOREST, 19.83, 13% Property Utility Tax, Taxes, 17.39, 15.21,10% 12% Intg�tl , 4.09, Other, 5.52, 3% 4% All Funds 2023 Expenditures $154.76M Public W orks , City Council, 41.00, 27% r0.52, 0% Finance, 2.23 ,195 Non- Mayor's , 2.27 Departmental, 1% 13.11, 9% Muni Court, 1.33, 1% Comm Dev, 5.79 , 4% Police/Jail/Disp Parks, 35.47, atch, 43.67, 23% 28% Other, 9.37 , 6% The City's fiscal policy requires the City to prepare long range projections (LRP) for six years beyond current budget period. The projection extends current operations to the future to see if the services are sustainable and the magnitude of, if any, future financing gaps. This future planning allows the City to begin to proactively plan and implement corrective measures to avoid sudden drastic changes in service levels or in revenue/tax policies. The City's fiscal policy requires the city to fund its on -going services from on -going revenues, so new programs must be considered with great care. The City utilizes a five-year trend to project for future sources/uses; The City also takes into consideration the known current economic climate to adjust these trends accordingly. The following sections will provide an overview of the government -operating environment, highlights of significant changes in the 2023/24 budget conditions, and the assumptions used in developing this budget and future projections. Federal Way, like cities everywhere, is coming out of the COVID-19 pandemic and is contemplating both recession and inflation. The US Bureau of Labor Statistics reported, for August 2022, a year -over -year increase in CPI of 8.3%, down from 8.5% in July and also down from the apparent peak in June of 9.1 %, after thirteen months of nearly continuous monthly increases, all above 5%, since May 2021. The local economic indicator of Sales Tax receipts indicates that there were only 2 months of downturn compared to same period prior year, in April and May of 2020. All other months, before and since, exceeded same month prior year. The first eight months of 2022 have exceeded same eight months of 2021 by 7.5%. Lodging Tax, on the other hand, experienced the immediate drop as the entire national tourism industry, in March 2020 and 29 months later is only just up to 92% of pre-COVID lodging tax receipts, however trending strongly enough to indicate a trajectory that suggests both volumes and return to normal pricing are essentially back to normal prior to the beginning of the 2023-24 budget. Property values, as assessed by King County, have been surprisingly resilient. Following a strong real estate market period in 2021, the September 2022 preliminary estimate for Total AV for the City of Federal way is $17.1 billion, up 19.5% over $14.3 billion in prior year. Real Property sales, similarly, reflect a strong Real Estate market as evidenced by the Real Estate Excise Tax remitted to the city from King County, the first eight months of 2022 $4.0 million exceeding $3.4 million for the same period in 2021 by 16.8%. 42 CITY OF FEDERAL WAY 2023-24 BUDGET Finance Department staff tracks and monitors all of these economic indicators and reports both internally and to the City Council's Finance / Economic Development / Regional Affairs Committee (FEDRAC) on a monthly basis, for the purpose of assessing the city's sensitivity to economic change. All these factors are considered in 2023-24 revenue forecasting and accompanying authorization for expenditures, and city management has processes in place to exercise caution and vigilance and as the biennium begins following budget adoption; reporting is in place to monitor budget -to -actual performance should course correction be appropriate. Operating revenues and expenditures projection is an integral part of planning the City's future financial strategy. Revenues are projected cautiously and conservatively using a five-year trend, adjusted for COVID-related and other anomalies. The City's three major tax revenues are projected to increase minimally, primarily, compared to the 2022 projected amount: Property tax is projected to increase by 3.6% in 2023 and 1.5% in 2024; sales tax activity is projected to increase by 6.6% 2023 and 5.9% in 2024; and utility tax is projected to remain roughly flat in 2023 and 2024. Overall City operating revenues, including other financing sources and intergovernmental grants, are projected at $145.7M for 2023 and $181.4M for 2024. The major increase in 2024 revenue and other financing sources is due to proceeds from debt issued for the joint operations and maintenance facility. Overall operating expenditures, including normal debt services and capital, but excluding other financing uses or transfers total of $128.9M and $157.9M for 2023 and 2024, respectively. Compared to 2023, this is a $22.4M decrease from 2022 projected estimate. The is primarily due to one-time spending for ARPA expenditures in the 2022 budget. Expenditures projections in 2023 and 2024 are based on prior year spending with adjustments for projected items such as increases in department contract costs, insurance premiums, jail costs, salary and wage increases, and addition of 13 Police Officers, 3 support staff, 1 City Administrator and Public Works winter operations staffing. General and Street Fund 2023 Revenues $62.60M Mis[ Chi 54 Inq 69 Licenses Permii 7% —other Financing Sources 17% Taxes 56% General and Street Fund 2023 Expenditures $65.50M Public Works City Council Non - Departmental 7.94% 0.79% 21 90% ~� - I Mayor's Office M uunit nicip ipa I Cou rt 3.07% Parks, Recr &� Finance Cultural Svcs 2.03% City Clerk 7.56% 1.30% - Human Re urres 6.87% Law •� 3.02% � N-Community V7 Development Police/Jail/Dispa ` I 5.31% tch Community Economic 41.55% Services Development 1.81% 0.51°% Of all the funds, the General and Street Funds are the two funds accounting for general city services that are primarily supported by taxes. Taxes are the most significant source, accounts for 56% of the General & Street Fund operating revenues. The major revenue sources that account for taxes are Property Tax, Sales Tax, and Criminal Justice Sales Tax. 43 CITY OF FEDERAL WAY 2023-24 BUDGET Tax revenues provide approximately 56% of the City's General/Street Fund operating revenues. They include Sales Tax at 32%, Property Tax at 19%, Criminal Justice Sales Tax at 5%, and other Taxes of 0.8%. SALES TAx (RCW 82.14) The City of Federal Way has a local sales and use tax rate of up to 1% to fund general government programs. Of this total 15% is provided to King County per state law. Currently the City imposes both the basic 0.5% and the optional 0.5% sales and use tax. This tax is imposed on personal and business purchases of tangible property. The retails sales tax is also assessed on some services such as repairs and construction. Revenues are accounted for in the General Fund. Sales tax is the largest single revenue source for the City of Federal Way representing 32% of General Fund and Street Fund Revenue. It is anticipated to generate $18.61VI in 2022 and is projected to grow 6.6% in 2023 and grow 5.9% in 2024, then grow 2.0% per year in 2025 to 2028. Chg Over Prior Year $ % Year Sales Tax 2017 Actual -------------- $ 14,199,460 --------------- $ (23,037) ------------- -0.2% ------- 2018 Actual -------------- 14,731,810 - --- 532,350 ------------- 3.7% ------- 2019 Actual 15,908,863 1,177,053 8.0% 2020 Actual -------------- 16,127,570 --------------- 218,707 ------------- 1.4% ------- 2021 Actual 17,494,058 1,366,488 8.5% 2022 Projected -------------- 18,589,455 --------------- 1,095,397 --------- 6.3% ------- 2023 Proposed 19,825,000 1,235,545 6.6% 2024 Proposed 20,996,000 1,171,000 - 5_9%0 ---2025 Est--- ----21,416,000- ---- 420,000- 2.0% 2026 Est 21,844,000 428,000 2.0% 2027 Est -22_281,000 437,000 2.0% 2028 Est 22,727,000 446,000 2.0% $25,000,000 I $20, 000, 000 $15, 000, 000 $10, 000, 000 $5,000,000 Past & Projected Sales Tax T Y Y Y y Q Q N� Q A,Q t� tQ tQ ti Nq Q �� Q N� Currently, most retail activities in the City are subject to a 10.1% sales tax. For every $1.00 collected for sales tax, the City receives less than 9% or nine cents. 17 L}e zY Tag Rate State 6.50% Sound Transit 1.40% King County Metro Transit 0.90% City of Federal Way 0.85% King County Sales tax 0.15% King County Mental Health 0.10% Criminal Justice Sales Tax 0.10% Housing and related services 0.10% Total Sales Tax Rate 10.10% 44 CITY OF FEDERAL WAY 2023-24 BUDGET CRIMINAL JUSTICE SALES TAX (RCW 82.14.340) Criminal Justice Sales Tax is a local option sales tax of 0.10 percent that is collected in addition to retail sales tax and use taxes by the Department of Revenue. Ten percent of the money is distributed to the county in which the tax was collected. The remainder of the moneys (ninety percent) is then distributed to the county (for unincorporated areas) and cities within the county based on population as last determined by the Office of Financial Management. Because it employs a more diverse tax base and different distribution formula than regular sales taxes, this source is projected to stay the same from 2023 to 2024, and increase 0.5% per year in 2025 to 2028. Criminal Justice Chg Over Prior Year $ % Year Sales Tax 2017 Actual $ 2,616,306 $ 116,779 4.7% 2018 Actual 2,927,406 311,100 11.9% ------------ 2019 Actual _ 3,056,010 ------- ___128,604 - 4.4% --8.1% 2020Actual 2,807,139 (248,871) 2021 Actual __ 3,270,840 463,701 16.5% 2022 Projected 3,200,000 - _(70,840) -2.2% 2023 Proposed 3,027,361 (172,639) -5.4% 2024 Proposed - __-- 3_027_361 ----- /o 0.0 2025 Est3,042_ -- --- 000- ----- - 14_639 ---- 0.50 2026 Est ---- 3_057_000_ -® 15_000 0.5% 2027 Est 3,072,000 15,000 0.5% 2028 Est 3,087,000 15,000 0.5% PROPERTY TAX (RCW 84.52) Past & Projected Criminal Justice Sales Tax $3,500,000 $3,000,000 $2,500.000 $2,000;000 $1,500,000 $1;000,000 $500,000 4 lb 01� IV Property tax is the third largest revenue for Federal Way and is deposited into the General Fund. The City's property tax levy amount is subject to a number of limitations in the state statute: 1. The $1.60 Levy Cap: The combined total levies for the City and special districts cannot exceed $3.60 per thousand dollars AV. The amount the City could levy is reduced by what the library district ($0.50) and the fire district ($1.50) are levying. Therefore, the City's maximum levy rate is $1.60. This levy cap can be exceeded (excess levy) with voter approval. Most properties in Federal Way are taxed at $10.97453 per $1,000 AV in 2022, of which, in 2021, the most recent complete year the City received approximately 7.44% or $0.81689 per $1,000 AV. f)]EX&Aa 13F.! iFRVF. a i-"W]�� LN i w CIL ■ 45 CITY OF FEDERAL WAY 2023-24 BUDGET Therefore, for each $1.00 in property tax paid, only $0.0744 (7.44¢) is available for City services. The remaining goes to the Federal Way School District (31.620), King County (11.190), the State (25.670), the library, port, ferry, and flood control districts (4.75¢ combined), Sound Transit (1.68¢), and local Fire Department/Emergency Medical Services (17.650). The following tables show the City's past and projected property tax. New construction is also added to the 1 % levy limit. Future property tax is projected conservatively at 1.5%. Chg Over Prior Year $ % Year Property Tax 2017 ActuaL $ 10,507,571 $ 148,676 1.4% 2018 Actual -------------- 10,799,658 --------------- 292,088 ------------- 2.8% ------- 2019 Actual 10,917,428 117,770 1.1 2020 Actual ---------- ---- 11,092,158 --------------- 174,730 ------------- 1.6 /o -------- 2021 Actual -------------- 11,260,318 --------------- 168,160 ------------- 1.5% ------- 2022 Projected -------------- 11,357,000 --------------- 96,682 ------------ 0.9% ------- 2023 Proposed 11,761,639 404,639 3.6% 2024 Proposed 11_938_554- ---- ---- 176_ --915 1.5%0 2025 Est 12,118,000 179,446 1.5% 2026 Est _ 12,300,000 182,000 1.5%2027-Est 12,485,000 185,000 1.5% 2028 Est 12,672,000 1 187,000 1.5% UTILITY TAXES Past & Projected Property Tax $14, 000, 000 $12, 000, 000 $10, 000, 000 $8,000,000 $4,000,000 a a m o m a a a y� y� 4& 4 4 4 Ci U U U U` U py Qy �] Q ti ti ti� ryQN ryoN Q � � N rydN �oN Cities and towns in Washington State levy a business and occupation tax (RCW 35.22.280(32)) on public utility businesses based on revenues they generate within the city or town, better known as a utility tax. The rate of taxes for electric, phone, and natural gas utilities are limited to 6% (RCW 35.21.870) without voter approval. No limitation on tax rates on other public utilities. The City first instituted a 1.37% utility tax on telephone, electric, natural gas, cable, surface water, and solid waste utilities in 1995; raising it to 5% in 1996, 6% in 2003, and 7.75% in 2007. In 2018 the city imposed the same 7.75% tax on water and sewer utilities, and in 2019 the solid waste rate changed from 7.75% to 17.75%. The additional 10% collected will be used to maintain, repair, and preserve residential streets. The 1.75% increase in 2007 was approved by Federal way voters at the November 2006 general election to fund a Police and Community Safety Improvement initiative consisting of 24.5 FTEs in police, Chg Over Prior Year $ % Year Utility Tax 2017 Actual -------------- $ 12,425,975 ----------------- $ 523,109 ------------- 4.4% ---------- 2018 Actual 11,719,589 (706,386) -5.7% 2019 Actual 11,102,083 (617,506) -5.3% 2020 Actual 14,672,457 3,570,374 ------ 32 2% 2021 Actual 16,992,709 2,320,252 15.8% 2022 Projected 17,391,748 399,039 2.3% 2023 Proposed -------------- 17,391,000 ----------------- (748) ------------- 0.0% ---------- 2024 Proposed ------17,443,000 52,000 0.3% 2025 Est 17,617,000 174,000 1.0% 2026 Est 17,793,000 ------ 176,000 ---- - 1.0% -- 2027 Est--- ------17,971_000 ---- 178_000- 1.0% 2028 Est 18,151,000 180,000 1.0% Past & Projected Utility Tax $20,000, 000 $15,000, 000 $10: 000, 000 $5,000,000 m � ; o- a b, a P �r �r 4 V N, �k O 4 � ' I? * R 46 CITY OF FEDERAL WAY 2023-24 BUDGET REAL ESTATE ExcISE TAX (REET) All cities may levy a quarter percent tax (described as "the first quarter percent of the real estate excise tax" or "REET 1 RCW 82.46.010"). Cities and counties planning under the Growth Management Act (GMA) have the authority to levy a second quarter percent tax (REET 2 RCW 82.46.035). The City of Federal Way enacted both quarter percent of the REET in 1990 for use on capital projects and capital facilities debt service. Chg Over Prior Year $ % Year REET 2017 Actual $ 4,226,335 $(1,038,803) -19.7% 2018 Actual -------------- 4,240,825 ----------------- 14,490 ------------- 0.3% ---------- 2019 Actual ------------- 5,171_643 930,818 - - 21_9% 2020Actual ..................... 4,467,111 (704,532) _ 13.6% 2021 Actual -------------- 5,174,908 ----------------- 707,797 ------------- 15.8% ---------- 2022 Projected -------------- 6,015,754 ----------------- 840,846 ------------------ 16.2% ------ 2023 Proposed 5,521,000 (494,754) -8.2% 2024 Proposed ------- 5,576,000 ----- 55_000------- 1 0% 2025 Est 5,632,000 56,000 ------- 1 0% 2026 Est 5,688,000 - 56,000 1.0% 2027 Est 5,745,000 57,000 1.0% 2028 Est 1 5,802,000 1 57,000 1 1.0% GAMBLING EXCISE TAX Past & Projected Real Estate Excise Tax $6,000,000 $5,000.000 VM0,0ao $3,000,000 $2,000,000 $1,000,000 m m n a40, q NCV 4 4 4rV R �� 1 The City levied gambling taxes at their maximum allowed level on all activities: 5% for bingo and raffles, 2% for amusement games, 3% for punchboards and pull -tabs, and 10% for card rooms (RCW 9.46.110) prior to 2010. Revenues from these activities are required to be used for the purpose of public safety (RCW 9.46.113). The City receipts Gambling Tax in the General Fund and identifies the revenue as law enforcement resources. Gambling Chg Over Prior Year $ % Year Tax 2017 Actual ------------------------------ $ 210,029 $ 19,983 ------------- 10.5% -- - ----- 2018 Actual -------------- 229,524 --------------- 19,495 ------------ 9.3% ------- 2019 Actual -------------- 232,942 --------------- 3,418 ------------ 1.5% ------- 2020 Actual 147,533 (85,410) -36.7% 2021 Actual -------------- 268,398 --------------- 120,865 ------------- 81.9% ------- 2022 Projected -------------- 141,000 --------------- (127,398) ------------ -47.5% ------- 2023 Proposed -------------- 140,000 --------------- (1,000) ------------ -0.7% ------- 2024 Proposed 140,000 - 0.0% 2025 Est 141,000 1,000 1.0% 2026 Est ------ 142_000- ------ 1,000 -- 1.0%0 2027 Est 143,000 1,000 1.0% 2028 Est 144,000 1,000 1.0% $300,000 $250,000 $200,000 $150,000 $100,GOD $50,000 $- Past & Projected Gambling Tax 47 CITY OF FEDERAL WAY 2023-24 BUDGET LODGING TAX (RCW 67.28) Most cities in King County may levy a 1 % Lodging Tax on overnight stays at hotels, motels, rooming houses, campgrounds, RV parks and similar facilities for continuous periods of less than 30 days. The total tax paid on overnight lodging in King County by visitors at a facility is 13.80%, including the 1 % City Lodging Tax. The City enacted its tax in 1999 to fund tourism promotion programs. The programs are accounted for in Hotel/Motel Lodging Tax Fund with projected revenues of $293K in 2023 and $308K in 2024. Lodging Tax Chg Over Prior Year $ % Year Revenue 2017 Actual -------------- $ 301,603 -------------- $ 18,383 ------------- n/a -------- 2018 Actual -------------- 285,725 -------------- (15,878) ------------ -5.3% -------- 2019 Actual 292,986 7,260 2.5% 2020 Actual -------------- 133,773 -------------- (159,213) ------------ -54.3% -------- 2021 Actual -------------- 195,720 -------------- 61,947 ------------- 46.3% -------- 2022 Projected .............................. 270,834 75,114 38.4% - 22,166 ------------ - 8.2% -------- 2023 Proposed -------------- 293,000 -------------- -2024-Proposed ------------- 308,000 -------------- 15,000 ------------ 5.1 -------- 2025 Est 320,000 12,000 4.0% 2026 Est ------330,000 10,000 ---3.0% -- 2027 Est --- ------ 340,000 10,000 3.0% 2028 Est 350,000 10,000 3.0% ADMISSIONS TAX (RCW 36.38) 4 00, 000 3 00, 000 200,00D 1 Q0,000 Agency Tax Rate State 6.50% Sound Transit 1.40% King County Metro Transit 0.90% City of Federal Way 0.85% King County Sales tax 0.15% King County Mental Health 0.10% Criminal Justice Sales Tax 0.10% Housing and related services 0.10% Subtotal Sales Tax Rate 10.10% Convention Center Tax 2.80% Stadium Tax 2.00% State Sales TaxCredit -2.00% City Lodging Tax 1.00% Total Tax on Lodging 13.90% Past & Projected Lodging Tax In 2017, the City added an admissions tax upon any person who is charged an admissions fee to any place, including persons who are admitted free of charge, or at reduced rates to any place in the amount of five percent of the admission charge. The admissions tax shall not exceed sixty cents ($0.60) per ticket of admission sold. Exemptions are included in city ordinance 19-872. The City is projecting to receive $339,265 in 2023 and $390,155 in 2024, down from $600,000 projected for 2022. Admissions tax is projected to increase by 4% in 2025 and 3% between 2026-2028. Admissions Tax Chg Over Prior Year $ % Year Revenue 2017 Actual -------------- $ 547,229 --------------- $ 547,229 ------------ n/a ------- 2018 Actual 867,169 319,940 58.5% 2019 Actual 827,537 (39,632) -4.6% 688,336 (139,201) -16.8% 2020Actual 2021 Actual 597,434 (90,902) -13.2% 2022 Projected 600,000 2,566 0.4% 2023 Proposed 339,265 (260,735) -43.5% 2024 Proposed - ---- --W- 390,155- --� 50,890 15.0% ------- -- 2025 Est--- 406,000- 15,845 4.006 2026 Est 418,000 12,000 3.0% 431,000 3.0% 2027 Est 13,000 2028 Est 444,000 13,000 3.0% $1,000,000 $800,000 $600;000 $400,000 $200 00o $- Past & Projected Admissions Tax T 4- 7- g A � r4h fir° � !V '1E 48 CITY OF FEDERAL WAY 2023-24 BUDGET FRANCHISE FEE Franchise fees are charges levied on private utilities for their use of City streets and other public properties to place utility infrastructure and to recoup City costs of administering franchise agreements. The franchise fees on light, natural gas, and telephone utilities are limited by statute to the actual administrative expenses incurred by the City directly related to receiving and approving permits, licenses, or franchisees. Cable TV franchise fees are governed by the Federal Cable Communications Policy Act of 1994 and are negotiated with cable companies for an amount not to exceed 5% of gross revenues, which is the primary source of the City's franchise fee revenue. The table below shows past and projected cable franchise fees projected in 2023 and 2024. Thereafter, revenue is projected at a 1 % rate through 2028. Franchise Chg Over Prior Year $ % Year Fees 2017 Actual -------------- $ 2,080,201 --------------- $ 488,642 ------------ 30.7% ------- 2018 Actual 2,327,610 247,409 11.9% 2019 Actual -------------- 1,992,803 --------------- (334,807) --------------------- -14.4% 2020 Actual -- 1,654,057 --------------- (338,746) ------ --- -17.0% ---- 2021 Actual 1,068,600 (585,457) -35.4% 2022 Projected -------------- 1,198,444 --------------- 129,844 ------------ 12.2% ------- 2023 Proposed -------------- 1,198,444 --------------- - ------------- 0.0% ------- 2024 Proposed 1,198,444 _ --0.0%0 2025 Est 1,210,000 11,556 1.0% 2026 Est -----1_222_000- ----- 12_000 -- 1.0%a 2027 Est ---1_234,000 12,000 1.0% 2028 Est 1,246,000 12,000 1.0% $2,500,000 $2,000,000 $1,500;000 $1,000,000 $500,000 Past & Projected Franchise Fees State -shared revenues are from taxes and fees collected by the State and disbursed to municipalities based on population or other criteria. The source of these shared revenues includes: fuel tax (tax on gasoline consumption), liquor sales profit and excise tax, DUI impact, and criminal justice distribution. Fuel tax is distributed in the Arterial Street Fund, Paths and Trails Fund, and Transportation CIP Fund. State Shared Chg Over Prior Year $ % Year Revenue 2017 Actual -------------- $ 3,924,990 --------------- $ 142,251 --------------------- 3.8% 2018 Actual -------------- 4,096,747 --------------- 171,757 --------------------- 4.40/co 2019 Actual 4,117,020 20,273 0.5% 2020 Actual 3,839,000 278,020 -6.8% 2021 Actual -------------- 3,802,671 --------------- (36,329) ------------- -0.9% ------- 2022 Projected 3,788,158 _ (14,513) __-0.4% 2023 Proposed 4,000,260 212,102 5.6% 2024 Proposed 4,045,233 44,973 1.10 2025 Est --- 4,086,000 40,767 -- 1.0% 2026 Est 4,127,000 411,000 1 1.0% 4,168,000 --- 41,000 1.0% 2027 Est - _ _ 2028 Est- 4,210,000 _ _ - - 42,000 1.0% $4,500,000 $4,000,000 $3,500,000 $3,000;000 $2,500.000 $2,000;000 Past & Projected State Shared Revenue 49 CITY OF FEDERAL WAY 2023-24 BUDGET The services and charges revenue is generated from services provided to the general public. Some examples include: SURFACE WATER MANAGEMENT FEES The Surface Water Management (SWM) fund manages surface water run-off accounts for the City's only utility operation. The fees are based on the impervious surface area, including right-of-way. Single-family households pay a fixed rate per household amount. The proposed SWM fees for 2023/2024 are roughly $6.2M for both years. Current year surface water management fees fund current year operating expenditures, and are also used on surface water management capital projects. GENERAL PARKS AND RECREATION FEES Include programs such as youth and adult athletics, aerobics and fitness classes, aquatic programs, and special interest leisure classes like art, outdoor recreation and dance, and revenue is accounted for in the General Fund. General Parks Chg Over Prior Year $ % Year & Rec Fees 2017 Actual $ 1,051,409 ------------- $ 10,112 1.0% -- 2018 Actual -------------- 1,153,264 --------------- 101,855 ------------ 9.7% ------- 2019 Actual 1,091,288 (61,976) -5.4% 2020 Actual 289,696 (801,592) -73.5% Actual _____ 778,954 _ 489,258 168.9% 12021 2022 Projected -------------- 956,000 --------------- 177,046 ------------ 22.7% ------- 2023 Proposed 1,097,180 141,180 14.8% 2024 Proposed 1,097,180 - 0.0% 2025 Est 1,108,000 10,820 -- 1.% 2026 Est 1,119,000 11,000 1.0% -- 2027 Est--- -----1_130_000 11,000 ----- __ 1.0% 2028 Est 1,141,000- 33,000 1.0% FEDERAL WAY COMMUNITY CENTER $1,400,000 $1,2QQ,40Q $1,QQQ:QQO $80Q,0Q0 $EQQ;QQQ $4QQ.QQQ $20Q,0Q0 Past & Projected General Parks & Rec Fees 4� T � ; 't �P yP e e e e Include programs such as aquatics, fitness training, pool rentals, birthday parties, events and wedding rentals. The revenues from these programs are accounted for in the Federal Way Community Center Fund, a special revenue fund supported by user fees and a designated utility tax transfer. Federal Way Chg Over Prior Year $ % Year Community Ctr 2017 Actual -------------- $ 1,881,888 ----------------- $ 53,026 ------------- 2.9% ---------- 2018 Actual -------------- 1,904,293 ----------------- 22,405 ------------- 1.2% ---------- 2019 Actual -------------- 1,718,193 ----------------- (186,100) ------------- -9.8% ---------- 2020 Actual 495,155 (1,223,038) -71.2% 2021 Actual -------------- 1,028,132 ----------------- 532,977 ------------- 107.6% ---------- 2022 Projected -------------- 1,671,000 ----------------- 642,868 ------------------ 62.5% ------ 2023 Proposed -------------- 1,930,875 ------------------ 259,875 ------------ 15.6% ---------- 2024 Proposed -- 12930,875 - _ -----0_0% -- 2025 Est--- -- 12950,184 2026 Est 1,969,686 19,502 1.0% 1,989,382 ----------------- 19,697 ------------- 2027 Est -------------- 1.0% ---------- 2028 Est 2,009,276 19,894 1.0% Past & Projected FWCC Recreation Fees $1,000,0G0 $504;QQQ u 9 9 Y q c 'r �r �4 50 CITY OF FEDERAL WAY 2023-24 BUDGET The facility rentals at Dumas Bay Centre are projected at $528K for 2023 and 2024. Program revenues are estimated to increase by 1 % each year through 2028. The Dumas Bay Centre Fund will receive $628K and $265K respectively in utility tax subsidy for 2023 and 2024 to be used to offset any operating deficits of the retreat center as well as providing a source for both regular and deferred repairs and maintenance. PERMITS AND DEVELOPMENT FEE Community Development Permits and Fees include building, mechanical, electrical and plumbing permit fees, zoning fees and plan check fees. The majority of these fees are payable at the time the permit is issued. The revenues are deposited in the General Fund to offset building and planning service costs. The rates and policies regarding this fee are detailed in the International Building Code. CD Chg Over Prior Year $ % Year Permits & Fees 2017 Actual $ 2,019,477 $ 253,371 14.3% 2018 Actual 2,595,395 575,917 28.5% 2019 Actual -- ---------------------- -----4,546,432 1,951,038 ------------- 75.2% ------- 2020 Actual -------------- 1,964,825 --------------- (2,581,607) ------------- -56.8% ------- 2021 Actual 3,229,113 1,264,288 64.3% 2022 Projected -------------- 3,234,000 --------------- 4,887 ------------- 0.2% ------- 2023 Proposed -------------- 3,586,285 --------------- 352,285 ------------- 10.9% ------- 2024 Proposed 2,869,145 (717,140) -20.0% -- 2025 Est--- -----2,898,000- ----- 28,855----- 1.0% 2026 Est 2,927,000 --------------- 29,000 ------------- 1.0% ------- 2027 Est--- 29,000 1.0% -- 2028 Est -----2,956,000- 2,986,000 ----- 1 88,000 1.0% Past & Projected CD Permits & Fees $5;000,DDD $4,Q0Q;Q00 $3,DQQ,QQO $2,040.Q0D $1;Q00;QQ0 40 Q 40 ry IV � eL ' ❑ ❑ e� e Public Works permits and development fees include right-of-way permits, plan review fees, inspection fees, transportation concurrency fees and traffic impact fees. The revenues are deposited in the Street Fund to offset service costs. Pw Street Chg Over Prior Year $ % Year Permits & Fees 2017 Actual -------------- $ 713,274 --------------- $ 225,785 ------------ 46.3% ------- 2018Actual -------------- 612,714 --------------- (100,560) ------------- -14.1% ------- 2019 Actual 1,125,969 513,255 83.8% 747,400 --------------- (378,569) ------------ -33.6% ------- 2020 Actual -------------- 2021 Actual -- ------------ ------ 947,886- ---- 200,487 26.8% ------- 2022 Projected -------------- 1,004,572 --------------- 56,685 ------------ 6.0% ------- 2023 Proposed 975,259 (29,313) -2.9% 2024 Proposed ------ 991,522-------- 16,263 -- 1.7% 2025 Est___ ----- 1,001,000--------- 9,478 __ 1.0% 2026 Est 120112000 101000 1.0% 2027 Est 1,021,000 10,000 1.0% 2028 Est 1,031,000 10,000 1.0% $1,200,000 $1,000,000 $ 800,000 $600,000 $400,000 $200,000 Past & Projected PW Permits & Fees G 51 CITY OF FEDERAL WAY 2023-24 BUDGET FINES AND FORFEITURES The Municipal Court of the City of Federal Way is an inferior court (a court subject to the jurisdiction of another court known as the superior court, or a higher court) with exclusive original criminal jurisdiction of all violations of City laws. It also has the original jurisdiction of all other actions brought to enforce or recover license penalties or forfeitures declared or given by such city laws or by any state statutes. The Court also exercises all powers granted by Chapter 6 of said Justice Court and other Inferior Court Reorganization Law (Chapter 299, laws of 1964). Court Fines Chg Over Prior Year Year & Penalties $ % 2017 Actual $_--- 1,428,585 $ _ (33,146) -2.3% 2018 Actual -------------- 1,217,913 --------------- (210,673) ------------ -14.7% ------- 2019 Actual 1,175,814 (42,098) -3.5% 2020 Actual -------------- -- --- 967,212- --- (208,602) -17.7% ------- 2021 Actual 1,199,623 ---- 232,411 ------- 24.0% -- 2022 Projected 822,888 (376,735) -31... 2023 Proposed -------------- 1,034,709 --------------- 211,821 ------------ 25.7% ------- 2024 Proposed - 1,069,812 35,103 3.4% 2025 Est 1,081,000 11,188 1.0% 2026 Est -----1,092,000- ----- 11_000 -- 1.0%° 2027 Est - 1,103,000 - 11,000 1.0% 2028 Est 1,114,000 33,000 1.1.0%__ Past & Projected Fines & Forfeitures $1,600,000 $1,400,000 $1,200,000 $1,000,000 8800,000 $600,000 $400;000 $200,000 $- {��a' 4 4 e ry rye The City began operating its municipal court in January 2000. Fines and forfeitures are accounted for in the General Fund and do not include red light photo violations which are accounted for in the Traffic Safety Fund. The City also started a Probation service in the Court in 2015. Revenue is projected at 1.0% through 2028. OTHER MISCELLANEOUS Miscellaneous revenues include interest income, cellular tower site leases, passport processing fees, etc. Most of the investment earnings are in reserve accounts, debt service prefunding reserves, and capital project funds. INVESTMENT INTEREST REVENUE The Finance Department has a laddered investment portfolio of $50 million and a variable liquidity balance in the State Local Government Investment Pool which has a variable rate. One investment matures every month, limiting reinvestment risk. Future purchases are estimated at 3%, lower than the current 4% Past &Projected Investment Revenue currently being purchases, anticipating further $,800,000 $f cyclical uncertainty. $1,600,000 ao0 - ,60o, $1,400,000 $f,200,oa0 $1,000,OOo $800,000 $600,000 $400,000 $200,000 $0 -01 101. 52 CITY OF FEDERAL WAY 2023-24 BUDGET GENERAL & STREET FUND LONG RANGE PLAN 1 2020 1 2021 l 2022 2023 Item I Actual I Actual I Adopted Adjusted I Projected I Proposed 2024 Proposed 2025 2026 Projected Projected 2027 Projected 2028 Projected BEGINNING FUND BALANCE I $11,604,046 $12,575,815 I $10,252,674 $ 21,339,329 1 $21,339,329 I $12,626,515 $ 9,692,109 $ 9,500,003 $ 9,348,703 $ 9,243,392 $ 9,190,280 REVENUE SUMMARY _ Property Tax $11,092,158 1 $11,260,3181$11,357,280 $ 11,357,280 Sales Tax 16,127,5701 17,494,058 15,949,755 16,949,755 $11,357,000 18,589,455 $11,761,639 19,825,000 $11,938,554 20,996,000 $12,118,000 $12,300,000 21,416,000 21,844,000 $12,485,000 22,281,000 $12,672,000 22,727,000 Criminal Justice Sales Tax 2,807,139 3,270,840 3,027,361 3,027,361 3,200,000 3,027,361 3,027,361 3,042,000 3,057,000 3,072,000 3,087,000 Other Taxes 221,6131 869,785 452,513 452,513 743,000 485,265 536,155 541,517 546,932 552,401 557,925 Licenses and Permits 3,844,916 j 3,778,743 3,800,552 3,800,552 4,399,444 4,295,044 3,892,249 3,931,171 3,970,483 4,010,188 4,050,290 Intergovernmental 8,343,375 13,369,986 3,304,000 13,284,219 12,902,888 3,905,260 3,946,233 3,946,233 3,946,233 3,946,233 3,946,233 Charges for Services 2,955,9991 4,563,366 4,974,910 5,034,655 4,504,057 5,397,108 5,139,471 5,190,865 5,242,774 5,295,202 5,348,154 Fines and Penalties 737,582 1 872,906 824,986 824,986 612,000 826,937 854,040 854,040 854,040 854,040 854,040 Miscellaneous 11542,6201 724,446 1,034,630 1,034,630 1,498,000 2,401,448 2,404,448 2,404,448 2,404,448 2,404,448 2,404,448 Other Financing Sources 10,427,377 I 8,967,991 7,985,575 9,484,399 9,482,399 10,644,645 13,%9,030 13,969,030 13,969,030 13,969,030 13,%9,030 Total Revenues $58,100,350 $65,172,439 $52,711,562 $ 65,250,350 $67,288,244 $62,569,706 $66,703,542 $67,413,304 $68,134,940 $68,869,542 $69,616,119 EXPENDITURE SUMMARY.• City Council $ 471,319 $ 504,501 $ 530,695 $ 523,580 $ 523,580 $ 517,545 $ 516,779 $ 521,947 $ 527,166 $ 532,438 $ 537,762 Mayor's Office 851,227 I 1,069,546 923,847 1,095,225 1,095,225 1,412,687 1,430,377 1,444,681 1,459,127 1,473,719 1,488,456 Municipal Court 11780,793 1 1,871,113 1,818,905 2,253,925 2,253,925 2,010,913 2,051,723 2,072,240 2,092,962 2,113,892 2,135,031 Finance 1,023,437 j 1,128,174 1,287,736 1,077,480 1,077,480 1,331,417 1,381,464 1,395,279 1,409,231 1,423,324 1,437,557 City Clerk 595,379 804,823 560,410 619,413 619,413 848,565 857,669 866,246 874,909 883,658 892,494 Human Resources 483,7701 590,414 536,319 594,623 594,623 698,224 714,037 721,178 728,390 735,673 743,030 Law - Civil 825,669 j 679,317 974,797 921,433 921,433 980,618 995,113 1,005,065 1,015,115 1,025,266 1,035,519 Law -Criminal 709,570 768,882 776,142 916,028 916,028 995,576 1,013,080 1,023,210 1,033,442 1,043,777 1,054,215 Community Development 2,614,4861 2,743,475 2,683,103 3,171,225 3,171,225 3,477,402 3,524,299 3,559,542 3,595,138 3,631,089 3,667,400 Economic Development 398,512 1®382,498 284,756 286,423 286,423 334,768 346,326 349,790 353,288 356,820 360,389 Cominunity Services 917,5601 875,800 975,180 911,305 911,305 1,183,217 1,203,690 1,215,727 1,227,884 1,240,163 1,252,565 Jail Contract Costs 2,712,8841 911 Dispatch --------------------------------- Police 2,719,126 1 2,587,211 ------------- t------------- 18,706,106 I 19,654,107 2,748,692 ------------- 20,492,402 2,748,692 -------------- 20,649,002 2,748,692 ------------- 20,649,002 3,079,131 ------------- 24,138,081 3,300,000 ------------- 25,320,581 3,333,000 3,366,330 -------- =------------ 25,573,787 25,829,525 3,399,993 ------------- 26,087,820 3,433,993 ------------- 26,348,698 Parks, Recr & Cultural Svcs 3,808,310j 4,561,865 4,193,695 4,720,147 4,720,147 4,949,176 5,000,901 5,050,9105,101,419 5,152,434 5,203,958 Public Works 4,061,117 4,198,731 4,567,989 4,838,794 4,838,794 5,198,188 5,366,894 5,420,563 �� 5,474,768 5,529,516 5,584,811 Non -Departmental 14,449,3181 13,988,468 10,109,569 30,673,763 30,673,763 14,348,604 13,872,714 14,011,441 14,151,556 14,293,071 14,436,002 Total Expenditures I $57,128,581 j $56,408,925 I $53,464,236 $ 76,001,058 1 $76,001,058 I $65,504,112 $66,895,648 $67,564,605 $68,240,251 $68,922,653 $69,611,880 Changes inhndBalance $ 971,769 $ 8,763,514 $ (752,674) $(10,750,708)1 $ (8,712,814)1 $ (2,934,406) $ (192,107) $ (151,300)! $ (105,311) $ (53,112) $ 4,240 ENDING FUND BALANCE: I $12,575,815 $21,339,3291 $ 9,500,000 $ 10,588,621 I $12,626,5151 $ 9,692,109 $ 9,500,003 $ 9,348,703 $ 9,243,392 $ 9,190,280 $ 9,194,520 53 CITY OF FEDERAL WAY 2023-24 BUDGET ALL FUNDS LONG RANGE PLAN I 2020 1 2021 Item j Actual j Actual 2022 2023 2024 Pro osed Proposed 2025 Projected 2026 2027 Projected Projected 2028 Pro ected �Adqtd Adjusted Pro'ected BEGINNING FUND BALANCE 1$ 69,236,800 $ 72,206,885 $ 60,598,909 $ 92,287,328 $ 92,287,328 $ 71,207,836 $ 62,173,646 $ 56,311,805 $ 50,051,088 $ 43,391,980 $ 36,336,927 OPERA TING RE VENUE: Property Taxes $ 11,092,158 $ 11,260,318 $ 11,357,280 $ 11,357,280 $ 11,357,000 $ 11,761,639 $ 11,938,554 $ 12,118,000 $ 12,300,000 $ 12,485,000 $ 12,672,000 Sales Tax 16,127,570 17,494,058 15,949,755 16,949,755 18,589,455 19,825,000 20,996,000 21,416,000 21,844,000 22,281,000 22,727,000 Criminal Justice Sales Tax 2,807,139 3,270,840 3,027,361 3,027,361 3,200,000 3,027,361 3,027,361 3,042,000 3,057,000 3,072,000 3,087,000 Utility Tax 14,672,457 16,992,423 15,177,606 15,677,606 17,391,748 17,391,000 17,443,000 17,617,000 17,793,000 17,971,000 18,151,000 Real Estate Excise tax 4,467,111 5,174,908 3,640,000 4,421,454 6,015,754 5,521,000 5,576,000 5,632,000 5,688,000 5,745,000 5,802,000 Other Taxes 789,015 2,513,742 762,513 887,513 1,481,834 1,064,865 1,132,371 1,143,695 1,155,132 1,166,683 1,178,350 Licenses and Permits 3,916,412 3,843,510 3,800,552 3,800,552 4,429,444 4,295,044 3,892,249 3,931,171 3,970,483 4,010,188 4,050,290 Intergovernmental 13,357,061 19,303,885 8,691,893 30,834,979 29,925,764 15,210,453 9,297,950 9,297,950 9,297,950 9,297,950 9,297,950 Charges for Services 22,152,975 30,537,511 25,181,793 28,258,690 29,441,521 33,234,217 28,103,557 28,384,592 28,668,438 28,955,123 29,244,674 Fines and Penalties --------------------------------- Miscellaneous 2,898,187 -------------- 2,589,913 3,782,220 ------------- 2,221,859 3,699,428 ------------- 4,152,311 3,699,428 -------------- 3,902,311 4,483,000 -------------- 3,736,310 3,828,937 ------------- 4,236,456 3,916,040 ------------- 46,239,456 3,916,040 -------------- 46,239,456 3,916,040 -------------- 46,239,456 3,916,040 -------------- 46,239,456 3,916,040 ------------- 46,239,456 Proprietary Fund Revenue 808,069 301,265 488,000 488,000 154,506 490,250 490,250 495,153 500,104 505,106 510,157 Other Financing Sources 21,927,070 24,776,267 20,672,812 23,535,699 23,496,699 25,837,751 29,296,593 29,589,559 29,885,455 3Q184,310 3Q486,153 Total Revenues $117,605,1 77 $141,472,804 $116,601,304 $146,840,628 $153,703,035 $145,723,974 $181,349,382 $182,822,617 $184,315,059 $185,828,855 $187,362,069 OPERATING EXPENDITURE: City Council $ 471,319 $ 504,501 $ 530,695 $ 523,580 $ 523,581 $ 517,545 $ 516,779 $ 521,947 $ 527,167 $ 532,438 $ 537,763 Mayor's Office 1,507,449 1,745,119 1,574,923 1,746,301 1,746,301 2,163,763 2,181,453 2,203,267 2,225,300 2,247,553 2,270,029 Perfomring Arts & Event Center 1,452,916 1,653,440 2,299,757 2,631,641 2,631,641 2,483,359 2,483,359 2,508,193 2,533,275 2,558,607 2,584,193 Municipal Court 1,955,894 2,028,413 2,074,615 2,509,634 2,509,634 2,271,321 2,315,376 2,338,529 2,361,915 2,385,534 2,409,389 Finance 1,023,437 1,128,174 1,287,736 1,077,480 1,077,480 1,331,417 1,381,464 1,395,279 1,409,231 1,423,324 1,437,557 City Clerk --------------------------------- Human Resources 595,379 -------------- 483,770 804,823 ------------- 590,414 560,410 ------------ 536,319 619,413 -------------- 594,623 619,413 -------------- 594,623 848,565 ------------- 698,224 857,669 ------------- 714,037 866,246 -------------- 721,178 874,909 -------------- 728,390 883,658 -------------- 735,673 892,494 -------------- 743,030 Infommfion Technology 2,473,826 2,542,978 2,906,915 4,461,315 4,461,315 3,801,130 3,555,442 3,590,996 3,626,906 3,663,175 3,699,807 Law -Civil 3,174,499 2,469,910 2,461,072 2,635,812 2,635,812 3,638,381 3,324,244 3,357,487 3,391,062 3,424,972 3,459,222 Law -Criminal 946,893 1,016,846 1,055,138 1,195,024 1,195,024 1,303,785 1,331,928 1,345,247 1,358,700 1,372,287 1,386,009 Community Development 2,715,958 2,839,527 2,792,217 3,530,338 3,530,338 3,722,867 3,774,224 3,811,967 3,850,086 3,888,587 3,927,473 Economic Development 427,297 416,890 439,756 441,423 441,423 399,768 411,326 415,440 419,594 423,790 428,028 Community Services 1,862,645 1,964,717 1,733,503 3,143,371 3,143,371 2,069,410 1,993,407 2,013,341 2,033,475 2,053,810 2,074,348 Jail Contract Costs 911 Dispatch 2,712,884 2,719,126 2,223,602 2,587,211 3,319,584 2,748,692 1,819,584 2,748,692 1,819,584 2,748,692 2,500,000 3,079,131 2,700,000 3,300,000 2,727,000 3,333,000 2,754,270 3,366,330 2,781,813 3,399,993 2,809,631 3,433,993 Police 23,103,329 24,802,094 25,343,757 26,246,162 26,246,162 29,887,715 31,500,265 31,815,268 32,133,420 32,454,755 32,779,302 Parks, Recr & Cultural Svcs 6,662,136 8,888,413 8,969,962 9,816,314 9,816,314 9,368,489 10,234,412 10,336,756 10,440,124 10,544,525 10,649,970 Public Works 21,424,781 26,471,164 26,436,182 52,626,958 52,626,958 43,671,384 71,979,382 72,699,176 73,426,167 74,160,429 74,902,033 Non -Departmental 38,921,516 36,714,126 34,263,378 56,356,858 56,414,858 41,001,909 42,656,452 43,083,017 43,513,847 43,948,985 44,388,475 Total Expenditures $114,635,052 $121,392,361 $121,334,610 $174,724,524 $174,782,524 $154,758,165 $187,211,223 $189,083,333 $190,974,167 $192,883,908 $194,812,747 Changes in Fund Balance $ 2,970,085 $ 20,080,443 $ (4,733,306) $ (27,883,8%)l $ (21,079,489) $ (9,034,191) $ (5,861,841) $ (6,260,716) $ (6,659,108) $ (7,055,054) $ (7,450,679) ENDING FUND BALANCE: $ 72,206,885 $ 92,287,328 $ 55,865,604 $ 64,403,432 $ 71,207,836 $ 62,173,646 $ 56,311,805 $ 50,051,088 $ 43,391,980 $ 36,336,927 $ 28,886,248 54 CITY OF FEDERAL WAY 2023-24 BUDGET OPERATING BUDGETS BY DEPARTMENT �•1. , L1 ® .1 ION 55 CITY OF FEDERAL WAY 2023-24 BUDGET CITY OF FEDERAL WAY ORGANIZATION CHART ________________________ Citizens -------------------------- Municipal __________________ Mayor Council Court Police I Law I I Finance Public I Parks Information I I Community Works Technology Development 56 CITY OF FEDERAL WAY 2023-24 BUDGET MAYOR'S OFFICE Mayor Jim Ferrell Municipal Court Court Court Economic Administrator Development - F Emergency Management Human Resources City Clerk Mayor Council Departments Communications Coordinator Executive Assistant to Mayor Executive Assistant to Council Administrative Assistant II 57 CITY OF FEDERAL WAY 2023-24 BUDGET MAYOR'S OFFICE Mayor Jim Ferrell DEPARTMENT POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 99a City Administrator* _ _ _ _ - 1.00 1.00 n/a Intergovt/Public Affairs Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 49 Policy Advisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Graphics Coordinator 0.34 0.34 0.34 0.34 0.34 0.34 0.34 34 Executive Assistant to Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 34 Administrative Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 28 Director -Economic Development 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58i Administrative Assistant I - 1.00 - 1.00 1.00 1.00 1.00 18 Emergency Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 52 Human Resources Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 64 Human Resources Analyst 2.00 2.00 2.00 2.00 2.00 2.00 2.00 39 Diversity, Equity, Inclusion Coordinator _ 0.50 - - - - - 39 Human Resources Technician* _ 1.00 1.00 na Public Records Officer* _ - 1.00 1.00 na Administrative Assistant II* - 0.50 0.50 - - 28 Administrative Assistant I 0.50 - 0.50 0.50 - - - 18 City Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 Deputy City Clerk 1.00 1.00 1 1.00 1.00 1.00 1.00 1.00 36a Administrative Assistant II - 0.50 - - 0.50 0.50 0.50 1 28 Administrative Assistant I 0.50 - 0.50 0.50 - - - 18 Total RegularStaffrng 13.34 14.84 13.34 14.34 14.34 16.84 16.84 n/a Change from prioryear - 1.50 (1.50) 1.00 - 2.50 - n/a Grand Total Staffing 1 13.34 14.84 13.34 14.34 14.2±_L 16.84 16.84 n/a * 1 FTE City Administrator added to Mayor's office * 0.5 FTE Administrative Assistant 11 reclassified to 1.0 FTE Human Resources Technician in Human Resources Department * 1 FTE Public Records Officer added to City Clerk Department 58 CITY OF FEDERAL WAY 2023-24 BUDGET MAYOR'S OFFICE Mayor Jim Ferrell DEPARTMENT OVERVIEW PURPOSE/DESCRIPTION: The Mayor's Office is the executive branch of City government; the Mayor, who is elected and provides management direction and coordination of all City departments and activities, in accordance with policy direction of the City Council. The Mayor's Office includes the following divisions; Administration, Economic Development, Emergency Management, Human Resources, and City Clerk. GOALS/OBJECTIVES: • Instill a customer service culture and can -do attitude in the City Government. • Develop the biennial budget and manage city resources in a responsible and responsive manner. • Lead and coordinate the City's role in local, regional, and federal issues. • Implement Economic Development initiatives. • Facilitate Council decision making and policy development by providing unbiased, thorough, and professional analysis. • Execute City services authorized by the Council -adopted budget. • Lead and coordinate communications with citizens, the news media, and city employees. DEPARTMENT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $ Ci % Ch General Fund Operating Expenditure Summary: MO Admin $ 662,442 $ 865,309 $ 715,168 $ 886,546 $ 886,546 $ 1,184,417 $ 1,202,107 $ 297,872 33.6% ED Economic Development 398,512 382,498 284,756 286,423 286,423 334,768 346,326 48,344 16.9% CK City Clerk 595,379 804,823 560,410 619,413 619,413 848,565 857,669 229,151 37.0% HR Human Resources 483,770 590,414 536,319 594,623 594,623 698,224 714,037 103,601 17.4% Subtotal Operating Fxp.: $ 2,140,102 $ 2,643,044 $ 2,096,654 $ 2,387,006 $ 2,387,006 $ 3,065,974 $ 3,120,141 $ 678,968 28.4% Other Funds Operating Expenditure Summary: 101 Emergency Operations $ 188,786 $ 204,237 $ 208,679 $ 208,679 $ 208,679 $ 228,270 $ 228,270 $ 19,590 9.4% 114 jProposition 1 656,222 675,573 651,076 651,076 651,076 751,076 751,076 100,000 15.4% 109 !Hotel Motel Lodging Tax 28,785 34,393 155,000 155,000 155,000 65,000 65,000 (90,000) -58.1% Subtotal Operating Exp.: $ 873,793 $ 914,203 $ 1,014,755 $ 1,014,755 $ 1,014,755 $ 1,044,346 $ 1,044,346 $ 29,590 2.9% Total Expenditures: $ 3,013,895 $ 3,557,247 $ 3JII1409 $ 3,4011761 $ 31401,761 $ 4J10,320 $ 4J64,486 $ 708,559 20.8% 59 CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The Mayor's Office's proposed operating budget totals $4.11 M in 2023 and $4.16M in 2024. This is a 20.8% or $0.71 M increase to the 2023 proposed budget from the 2022 adjusted budget. Major line items changes include: • Salaries & Wages/Benefits —Increase of $0.60M is due to reclassifying a Human Resources Technician position from Administration Assistant II, adding a City Clerk Public Records Officer position, and adding a City Administrator position. • Services and Charges — Increase of $0.10M is due to increase in public defender contracted services. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Ado ted Adjusted Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages $ 1,301,611 $ 1,496,140 S 1,285,916 $ 1,406,130 $ 1,406,130 $ 1,912,448 $ 1,953,074 $ 506,317 36.0% 2XX Benefits 468,572 508,537 487,698 481,232 481,232 571,801 583,019 90,569 18.8% 3XX Supplies 14,090 28,485 20,711 27,293 27,293 28,499 28,499 1,206 4.4% 4XX Services and Charges 982,966 1,087,294 1,088,634 1,208,655 1,208,655 1,219,122 1,221,445 10,466 0.9% 5XX lIntergovernmental 245,061 1 436,792 228,450 278,450 278,450 378,450 378,450 100,000 35.9% 6XX Capital Outlays 1,596 - - n/a Total nclitures: $ 3,013,895 1 $ 3,557,247 $ 3,111,409 $ 3,401,761 $ 3,401,761 $ 4,110,320 $ 4,164,486 $ 708,559 1 20.8% CITY OF FEDERAL WAY 2023-24 BUDGET MAYOR'S OFFICE - ADMINISTRATION Mayor Jim Ferrell PURPOSE/DESCRIPTION: The City of Federal Way has a Mayor/Council form of government; the elected mayor is the chief executive officer of the City with management authority over all City departments. The mayor prepares the city budget for city council approval, then executes the operational implementation of all priorities funded by the adopted budget. The Mayor's Office Administrative staff includes communications, public defender, and government affairs, and the. Mayor's Office manages the Federal/State Lobbyist and media relations. GOALS/OBJECTIVES: 2023 Proposed Expenditures by Category Pe 'Chgs 9% • Ensure effective management and deployment of human, financial and material resources of the city as a whole PERFORMANCE MEASURES: Type/Description Workload Measures: • Total FTEs managed' • Total expenditure budget managed (in millions of $) Efficiency Measures: • Employees per 1000 population • General fund and Street Fund budget per capital 1. Includes total authorized Full -Time Equivalents (FTE). 2. Population based on 2021 figures 101,700. 2021 2023 2024 386.68 386.10 397.60 397.60 $121.39 $174.78 $154.76 $187.21 4 4 4 4 $554.66 $747.31 $644.09 $657.77 61 CITY OF FEDERAL WAY 2023-24 BUDGET MAYOR'S OFFICE - ADMINISTRATION Mayor Jim Ferrell POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 99a City Adminitrator - - - - - 1.00 1.00 n/a Intergovt/Public Affairs Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 49 Policy Advisor 1.00 1.00 1.00 1 1.00 1.00 1.00 1.00 38 Graphics Coordinator 0.34 0.34 0.34 0.34 0.34 0.34 0.34 34 Executive Assistant to Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 34 Administrative Assistant 11 1.00 1.00 1.00 1.00 1.00 1.00 1.00 28 Total Regular Staffing 5.34 5.34 5.34 5.34 5.34 6.34 6.34 n/a Change from prior year - - 1.00 n/a Grand Total Staffing 5.34 1 5.34 1 5.34 5.34 5.34 1 6.34 1 6.34 1 n/a HIGHLIGHTS/CHANGES: The Mayor's Office Administration proposed operating budget totals $1.94M in 2023 and $1.95M in 2024. This is a 25.9% or $0.40M increase to the 2023 proposed budget from the 2022 adjusted budget. Major line items changes include: • Salaries & Wages/Benefits - Increase of 0.29M is due to adding a City Administrator position. • Services and Charges - Increase of 0.11M primarily due to increase in public defender contracted services. EXPENDITURE SUMMARY: MAYOR'S OFFICE ADMINISTRATION - GENERAL FUND Code Item 2020 Actual 2021 Actual 2022 H��Adjusted 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Projected $ Ch % Ch Expenditure Summary 1XX Salaries & Wages $ 402,662 $ 482,116 $ 460,852 $ 508,060 $ 508,060 $ 787,741 $ 800,560 $ 279,681 55.0% 2XX Benefits 164,596 189,434 175,124 198,691 198,691 204,342 209,213 5,650 2.8% 3XX Supplies 10,256 19,304 6,070 12,652 12,652 15,858 15,858 3,206 25.3% 4XX Services and Charges 84,927 1 174,455 1 73,122 1 167,143 167,143 1 176,477 176,477 9,333 5.6% Total nditures: $ 662,442 1 $ 865,309 1 $ 715,168 1 $ 886,546 $ 886,546 1 $ 1,184,417 $ 1,202,107 $ 297,872 33.6% MAYOR'S OFFICE ADMINISTRATION - UTILITY TAX PROPOSITION 1 FUND Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Ado ted Adjusted Pr,jtcdd $ Ch % Ch Expenditure Summary: 4XX I Services and Charges $ 656,222 $ 675,573 $ 651,076 $ 651,076 $ 651,076 $ 751,076 $ 751,076 $ 100,000 15.4% Total Expenditures: $ 656,222 $ 675,573 $ 651,076 $ 651,076 $ 651,076 $ 751,076 $ 751,076 $ 100,000 15.4% 62 CITY OF FEDERAL WA Y 2023-24 BUDGET MAYOR'S OFFICE - ECONOMIC DEVELOPMENT PURPOSE/DESCRIPTION: Economic Development's mission is to pursue and retain, jobs and economic investments within the City of Federal Way. GOALS/OBJECTIVES: • Measurably contribute to a more sustainable and diversified economy. • Help attract, expand & retain businesses, jobs and investments through new development and redevelopment) • Build, enhance and promote City brand 2021/2022 ACCOMPLISHMENTS 2023 Proposed Expenditures by Category Penoimel 65.4% Supplies 0.5 % Svc/chgs 34.1% • "The Hub: Federal Way Higher Education Center" was opened in Fall 2021 to bring local access to higher education in Federal Way for current professionals and older students. • Information, and technical job numbers increased by 55%, and 25%, respectively as result of "The Tech Hub Action Plan" (2021). • Businesses displaced by the FW light rail station were retained and relocated within Federal Way city limits as part of efforts to attract, retain and expand businesses of all sizes in Federal Way. • Preliminary work on the Economic Development "Five-year Plan" has been completed, ready to be adopted and advanced by a new incoming Economic Development director. 2023/2024 GOALS • Fill Economic Development Director and support staff vacancies. • Complete new "Five-year Plan" making gains in Information, Technical, and Retail sectors that build upon foundational gains in Social Service and Healthcare. • Continue analysis and planful contributions with focus on Childcare, Seniors, Digital Banking and Broadband. 63 CITY OF FEDERAL WAY 2023-24 BUDGET MAYOR'S OFFICE - ECONOMIC DEVELOPMENT POSITION INVENTORY: Positions 2020 Actual 2021 Actual 1 2022 2023 Proposed 2024 Proposed Grade Adopted I Adjusted Projected General Fund: Director -Economic Development 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58i Administrative Assistant I - 1.00 - 1.00 1.00 1.00 1.00 18 Total General Fund: 1.00 2.00 1.00 2.00 2.00 2.00 2.00 n/a Total Regular Staffing 1.00 2.00 1.00 2.00 2.00 2.00 2.00 n/a Change from prior year - 1.00 (1.00) 1.00 - - - n/a Grand Total Staffing 1.00 2.00 1.00 2.00 2.00 2.00 2.00 n/a HIGHLIGHTS/CHANGES: The Economic Development Division proposed operating budget totals $0.40M in 2023 and $0.41 M in 2024. This is a 9.4% or $0.04M decrease to the 2023 proposed budget from the 2022 adjusted budget. The below table includes the General Fund and the Hotel/Motel Lodging Tax fund. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' I Adopted I Adjusted I Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages $ 249,119 $ 256,827 $ 153,072 $ 176,725 $176,725 $ 189,312 $ 197,688 $ 12,587 7.1% 2XX Benefits 51,703 60,087 58,167 36,182 36,182 71,939 75,121 35,757 98.8% 3XX Supplies 2,409 5,846 4,100 4,100 4,100 2,100 2,100 (2,000) -48.8% 4XX Services and Charges 122,470 94,130 224,417 224,417 224,417 136,417 136,417 (88,000) -39.2% 6XX Capital Outlay 1,596 - - - - - - n/a Total nditures: $ 427,297 $ 416,890 $ 439,756 $ 441,423 $441,423 1 $ 399,768 $ 411,326 $ (41,656) -9.4% 64 CITY OF FEDERAL WAY 2023-24 BUDGET MAYOR'S OFFICE - EMERGENCY MANAGEMENT PURPOSE/DESCRIPTION: The mission of Emergency Management is to prepare for natural or manmade disasters through public education, training, planning and building interagency cooperation. GOALS/OBJECTIVES: Ensure that the Emergency Management program stays compliant with the National Incident Management System so that the City stays eligible for Department of Homeland Security grant funding via the Emergency Operations Plan, training and using the Incident Command System. Ensure that the City and the Greater Federal Way community can respond to and recover from disasters via exercises, drills, training and maintaining the emergency operations center in a state of constant readiness. 2023 Proposed Expenditures by Category Continue incident response training and exercises for all staff assigned to the Greater Federal Way Emergency Operations Center. Deliver outreach to the community, offering training and education materials or presentation on preparedness. Continue to develop relationships with the community, faith -based organizations and other community service organizations in order to better prepare the community for disasters. POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Emergency Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 52 Total Regular Staffing 1.00 1.00 1.00 1.00 1.00 1.00 1.00 n/a Change from prior year - - - n/a Grand Total Staffing 1.00 1 1.00 1 1.00 1.00 1.00 1 1.00 1 1.00 n/a HIGHLIGHTS/CHANGES: The proposed operating budget totals $0.23M in 2023 and $0.23M in 2024. This is a 9.4% or $0.02M increase to the 2023 proposed budget from the 2022 adjusted budget. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted I Projected $ Chg I % Chg Expenditure Summary: 1XX Salaries & Wages $ 108,020 $ 120,019 $ 117,840 $ 117,840 $ 117,840 $ 132,036 $ 132,036 $ 14,196 12.0% 2XX Benefits 43,266 46,718 44,779 44,779 44,779 50,174 50,174 5,394 12.0% 3XX Supplies - - 7,300 7,300 7,300 7,300 7,300 - 0.0% 4XX Services and Charges 37,500 37,500 38,760 38,760 38,760 38,760 38,760 - 0.0% Total Fxpenditures: 1 $ 188,786 1 $ 204,237 $ 208,679 $ 208,679 1 $ 208,679 1 $ 228,270 1 $ 228,270 1 $ 19,590 1 9.4% 65 CITY OF FEDERAL WAY 2023-24 BUDGET MAYOR'S OFFICE - HUMAN RESOURCES Vanessa Audett, Manager PURPOSE/DESCRIPTION: This program provides management, administration, and coordination of the City's human resources functions and support of organizational development. The purpose of the program is to maintain a fair and equitable human resource management system by balancing the needs of employees and the City, and to ensure compliance with applicable rules and regulations. In addition, the division provides the support services of city-wide purchasing business cards and stationery, coordination of the Safety Committee, Federal Way Retirement System Board, Civil Service and worker's compensation claims pers processing. 86. GOALS/OBJECTIVES: 2023 Proposed Expenditures by Category Snnnfips • Balance fiscal stewardship with employee welfare. • Attract and retain a highly qualified, diverse workforce. • Foster amicable employee/labor relations. • Promote employee wellness, safety, productivity, and high performance. • Ensure compliance with laws and regulations. • Maintain consistency and fairness when implementing policy, decisions, and direction. PERFORMANCE MEASURES: Type/Description 2021 2022 2023 2024 Workload Measures: • Number of employee applications processed 2,392 2,400 2,500 2,500 • Number of Public Safety Testing applications processed 218 225 230 230 • Number of recruitments coordinated 72 90 90 90 • Number of training hours provided 500 500 500 500 • Number of Wellness Your Way Accounts Managed 450 444 448 448 • Number of Onsite Biometric Participants 0 280 285 285 Outcome Measures: • % new employee orientations given in 3 days of employment 100% 100% 100% 100% • Percent exit interviews completed 100% 100% 100% 100% • Employee turnover rate 19% 20% 20% 20% • Percent of minority employees in City workforce 30% 30% 30% 30% • Worker's compensation experience factor .8107 .8107 .8107 .8107 M CITY OF FEDERAL WAY 2023-24 BUDGET MAYOR'S OFFICE - HUMAN RESOURCES Vanessa Audett, Manager POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Human Resources Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 64 Human Resources Analyst 2.00 2.00 2.00 2.00 2.00 2.00 2.00 39 Human Resources Technician - - - - - 1.00 1.00 na Diversity, Equity, Inclusion Coordinator 0.50 - - - 39 Administrative Assistant II - 0.50 - - 0.50 28 Administrative Assistant I 0.50 - 0.50 0.50 - 18 Total Regular Staffing 3.50 4.00 3.50 3.50 3.50 4.00 4.00 n/a Change from prioryear - 0.50 (0.50) - - 0.50 - n/a Grand Total Staffing 3.50 4.00 3.50 3.50 3.50 4.00 4.00 n/a HIGHLIGHTS/CHANGES: The Human Resource Division's proposed operating budget totals $0.70M in 2023 and $0.71 M in 2024. This is a 17.4% or $0.10M increase to the 2023 proposed budget from the 2022 adjusted budget. Major line item changes include: • Salaries & Wages/Benefits- Increase of $0.12M primarily due to 0.5 FTE Administrative Assistant II reclassified to 1.0 FTE Human Resources Technician EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed -22 Ad' Adopted Adjusted Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages $ 318,147 $ 404,834 $ 328,588 $ 373,857 $ 373,857 $ 451,791 $ 462,724 $ 77,934 20.8% 2XX Benefits 123,183 124,811 123,913 110,948 110,948 150,883 153,439 39,935 36.0% 3XX Supplies 1,245 1,855 2,370 2,370 2,370 2,370 2,370 - 0.0% 4XX Services and Charges 41,195 52,471 52,998 78,998 78,998 64,731 67,054 (14,267) -18.1% 5XX Intergovernmental 6,442 28,450 28,450 28,450 28,450 28,450 0.0% Total nditures: $ 483,770 $ 590,414 $ 536,319 $ 594,623 $ 594,623 $ 698,224 $ 714,037 1 $ 103,6011 17.4% 67 CITY OF FEDERAL WAY 2023-24 BUDGET MAYOR'S OFFICE - CITY CLERK Stephanie Courtney, City Clerk 2021/2022 ACCOMPLISHMENTS In response to the Governor's continued State of Emergency related to COVID-19, the Clerk's Office tracked and provided updated guidance and procedures to city staff, elected officials and the public for public city meetings, ensuring continued public participation and that the business of the city SvC4 was not interrupted. 6.1 • Leveraged a training reimbursement opportunity Snppiie from WCIA (Washington Cities Insurance Authority) o 1. enabling the City Clerk and Administrative Assistant to each attend training through the Northwest Clerk's Institute at the University of Puget Sound Campus. The Deputy City Clerk became Laserfiche Gold Certified, providing a solid Cl"d diverse knowledge base for all Laserfiche applications used by the city in an effort to begin leveraging the program for more than just a record repository. 2023 Proposed Expenditures by Category onnei .6% Introduced automated workflow processes though the Laserfiche system. This will improve accuracy and efficiency of processes throughout the city, and streamline automated filing of records related to public meetings and city contracts. PURPOSE/DESCRIPTION: The City Clerk's function documents all City Council Meetings; prepares Council meeting agendas, materials, and official minutes; administers city records per State guidelines; administers requests for public documents; maintains and updates information about the City, City Council, Commissions and Committees; administers Oaths of Office to Elected Officials; prepares and ensures timely publication of Public Notices; maintains the official City records and files, including Ordinances, Resolutions, and Contracts/Agreements; coordinates the City's Land Use Hearing Examiner program; Enforce Business Licensing regulations; performs Notary Public services. GOALS/OBJECTIVES: • Ensure smooth proceedings of City Council Regular and Special Meetings • Provide consistent and accountable customer service to citizens, Councilmembers, and city staff by identifying opportunities to extend and improve services to meet the changing needs of our community • Facilitate the disclosure of public records in an open, timely, and transparent manner • Enable citizens to actively engage through involvement and participation in public meetings • Revise internal workflow procedures to reduce the need for unnecessary paper duplication of City Council meeting materials • Increase online subscriptions to council meeting agendas and automatic notifications of public meetings 68 CITY OF FEDERAL WAY 2023-24 BUDGET MAYOR'S OFFICE - CITY CLERK Stephanie Courtney, City Clerk PERFORMANCE MEASURES: Type/Description Workload Measures: • Agenda Bills processed and submitted to the City Council for approval • Legal Notices prepared and published annually • Sets of Official Minutes prepared • Citizens/Residents/Public who provided comment at City Council meetings • City Council Ordinances processed • City Council Resolutions processed • City Agreements and Amendments processed • City Meetings noticed per the Open Public Meetings Act • Applications processed for Citizen Commissions/Committees/Boards • Public Record Requests received • Number of Boxes of stored records that met retention Outcome Measures: • Public Records Requests administered within 5-days per RCW 42.56. • Ordinances and Resolutions processed within 5-days. • Required legal postings, including agendas, minutes are posted on the city website in compliance with state law. • Accurate and timely preparation of City Council meeting packet materials • Meeting materials provided to City Council 4-days prior to meetings • Draft minutes submitted for approval by next meeting date • Fully executed contracts (and amendments) processed within 3-working days • Official City Meeting Calendar published to satisfy OPMA requirements POSITION INVENTORY: 2021 2022 2023 2024 306 268 275 275 64 72 70 70 47 44 45 45 375 267 275 275 22 20 20 20 14 22 20 20 247 255 250 265 244 260 265 270 41 43 40 40 429 478 475 475 206 71 100 100 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected City Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 Deputy City Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36a Public Records Officer - - - - - 1.00 1.00 na Administrative Assistant II - 0.50 - - 0.50 0.50 0.50 28 Administrative Assistant I 0.50 - 0.50 0.50 - - - 18 Total Regular Staffing 2.50 2.50 2.50 2.50 2.50 3.50 3.50 n/a Change from prior year - - - - - 1.00 - n/a Grand Total Staffing 2.50 2.50 2.50 2.50 2.50 3.50 3.50 n/a •` CITY OF FEDERAL WAY 2023-24 BUDGET MAYOR'S OFFICE - CITY CLERK Stephanie Courtney, City Clerk HIGHLIGHTS/CHANGES: The City Clerk's proposed operating budget totals $0.85M in 2023 and $0.86M in 2024. This is a 37.0% or $0.23M increase to the 2023 proposed budget from the 2022 adjusted budget. Major line item changes include: • Salaries & Wages/Benefits -Increase of $0.13M due to adding a Public Records Officer position • Intergovernmental - Increase of $0.10M due to increased election costs. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 I Proposed 23 Pro osed - 22 Ad' Adopted Adjusted Projected 1 $ Ch % Ch Expenditure Summaf •: 1XX Salaries & Wages $ 223,664 $ 232,343 $ 225,564 $ 229,649 $ 229,649 $ 351,569 $ 360,066 $ 121,919 53.1% 2XX Benefits 85,823 87,488 85,714 90,632 90,632 94,464 95,071 3,832 4.2% 3XX Supplies 179 1,480 871 871 871 871 871 - 0.0% 4XX Services and Charges 40,652 53,163 48,261 48,261 48,261 1 51,661 1 51,661 1 3,400 7.0°/0 5XX I Intergovernmental 1 245,061 430,349 200,000 250,000 250,000 350,000 350,000 100,000 40.0% Total Expenditures: $ 595,379 $ 804,823 $ 560,410 $ 619,413 $ 619,413 $ 848,565 $ 857,669 $ 229,151 37.0% 70 CITY OF FEDERAL WAY 2023-24 BUDGET CITY COUNCIL CITIZENS OF FEDERAL WAY CITY COUNCIL Linda Kochmar, Council President Susan Honda, Deputy Mayor Position #1 — Lydia Assefa-Dawson Position #2 —Erica Norton Position #3 - Susan Honda, Deputy Mayor Position #4 — Hoang V. Tran Position #5 —Jack Walsh Position #6 —Jack Dovey Position #7 — Linda Kochmar, Council President • Represent the People of Federal Way • Adopt Ordinances and Resolutions • Grant Franchises • Levy Taxes and Appropriate Funds • Establish Policy Guidelines CITY COUNCIL COMMITTEES • Finance, Economic Development, and Regional Affairs (FEDRAC) • Land Use and Transportation (LUTC) • Parks, Recreation, Human Services, and Public Safety (PRHSP) • Lodging Tax Advisory (LTAC) Executive Assistant to the Council Amy Glandon • Support for Council BOARDS AND COMMISSIONS • Arts Commission • Diversity Commission • Ethics Board • Human Services Commission • Independent Salary Commission • Parks and Recreation Commission Planning Commission • Youth Commission • Steel Lake Management District Advisory Commission • Senior Advisory Commission • Civil Service Commission (reports to the Mayor) • Historic Landmark Commission • North Lake Management District Advisory Commission 71 CITY OF FEDERAL WAY 2023-24 BUDGET CITY COUNCIL DEPARTMENT OVERVIEW PURPOSE/DESCRIPTION: The City Council is the seven -member legislative branch of city government elected by and representing the people of Federal Way. Council Members elect one of their members as the Council President and the Mayor is elected by Federal Way residents. The City Council is the policy determining body of the City and exercises all legislative powers authorized under the State Constitution which are not specifically denied by State law, including adoption of ordinances, levying of taxes, and appropriation of funds. Budgeted expenses include statewide association dues, training and education, travel reimbursement, supplies and other operating expenses. GOALS/OBJECTIVES: MEN �1 • Integrate the public safety strategy into all facets of City operations, building on a strong community -based approach. • Create a multi -use urban city center that is pedestrian friendly, linked to neighborhoods and parks, and services as the social and economic hub of the City. • Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality office and retail businesses. • Maintain the capital facilities plan and provide financing options for transportation and surface water improvements, parks, recreation, cultural arts and public facilities. • Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. • Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources. • Increase sustainable revenue streams to fully fund the city budget, programs and infrastructure. • Address public safety issues for residents and businesses. • City government will develop a plan to realize our 2030 vision of becoming a tech hub. • Develop a plan to address and prevent homelessness and related issues. POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Council President - - - 0.50 0.50 0.50 0.50 01 c Deputy Mayor 0.50 0.50 0.50 0.50 0.50 0.50 0.50 01c Council Member* 3.00 3.00 3.00 2.50 2.50 2.50 2.50 01 a Executive Assistant to Council 0.70 0.70 0.70 0.70 0.70 1.00 1.00 34 Total Regular Staffing 4.20 4.20 4.20 4.20 4.20 4.50 4.50 n/a Change from prior year - - - - 0.30 - n/a Grand Total Staffing 4.20 4.20 4.20 4.20 4.20 4.50 4.50 n/a *7 Council Members at 0.50 FTE each, includes Deputy Mayor, and Council President. 72 CITY OF FEDERAL WAY 2023-24 BUDGET CITY COUNCIL HIGHLIGHTS/CHANGES: The City Council's proposed operating budget totals $0.52M in 2023 and $0.52M in 2024. This is a 1.2% or $0.006M decrease to the 2023 proposed budget from the 2022 adjusted budget. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages $ 162,679 $ 178,965 $ 168,512 $190,178 $190,178 $ 186,224 $ 189,568 $ (3,953) -2.1% 2XX Benefits 87,040 88,469 120,527 91,748 91,748 105,065 105,956 13,318 14.5% 3XX Supplies 6,756 4,911 6,537 6,537 6,537 6,537 6,537 - 0.0% 4XX Services and Charges 214,844 232,155 235,118 235,118 235,118 219,718 214,718 (15,400) -6.5% Total Expenditures:, $ 471,319 $ 504,501 $ 530,695 $ 523,580 $ 523,580 1 $ 517,545 1 $ 516,779 1 $ (6,035) -1.2% 73 CITY OF FEDERAL WAY 2023-24 BUDGET COMMUNITY DEVELOPMENT Brian Davis, Director COMMUNITY DEVELOPMENT DEPARTMENT Brian Davis Director Overall Department Management/Organization Budget Management Personnel Matters Liaison to Economic Development Department Manage Current Land Use Applications & Building Permits Growth Management — Comprehensive Plan & Critical Areas Shoreline Management Regional Land Use & Transportation Issues PERMIT CENTER Kari Cimmer Admin/Permit Center Supervisor • Permit Processing and Issuance • Customer Service • Administration of Permitting Software • Administrative Support to the Planning Commission PLANNING DIVISION Keith Niven Planning Manager Land Use Review Environmental Review Planning Commission Support Hearing Examiner Support Comprehensive Plan Management Development Code Revisions Rezones Annexations/PAA Special Reports Inter -jurisdictional Issues BUILDING DIVISION Scott Sproul Building Official • Administration of Building & Construction Codes • Review of Construction Permits & Inspections of Buildings • Enforcement of Washington State Code, Amendments, & City Construction Regulations • Legislative and National Code Development & Ordinance Drafting • Administration of Code Compliance Program, including Enforcement of CD Regulations ADMINISTRATIVE SUPPORT Administrative Support to the Director, & Department Divisions City -Wide Reception Passports Records Management COMMUNITY SERVICES DIVISION Sarah Bridgeford Community Services Manager • Community Development Block Grant Program • Community Services General Fund Grant Programs • Human Services Commission Support • Diversity Commission Support • Housing Repair Program & Housing Repair Loan Program • Local and Regional Community Service Issues 74 CITY OF FEDERAL WAY 2023-24 BUDGET 2021/2022 ACCOMPLISHMENTS • Completed staff training and integration of BlueBeam Revu, a digital plan review system • Completed initial work to integrate with MyBuildingPermit, an online program that will facilitate a smoother intake of permit applications • Annual Comprehensive Plan (Comp Plan) Amendments • Initiated Code Updates resulting from HB 1220 • Won a Dept. of Commerce Grant for Housing Action Plan — Housing Production • Sound Transit TC-3 Planning and Development • S 3201" DIP Planning • Various Title 18 and 19 Code Amendments • South Sound Transit Station Sub -Area Plan • Downtown Planning • Writing a new Comp Plan Chapter — Arts/Culture/Historic Preservation • Permitting for Woodbridge Project • Completed implementation of CARES Act CDBG funding providing rent assistance, financial counseling, and homeless services in response to COVID-19 • Created the Diversity, Equity, and Inclusion Analyst position and expanded it to full time, implemented language line access for residents and customers, and prepared for strategic planning to begin in next biennium 202312024 ANTICIPATED KEY PROJECTS • Support economic development projects in the City Center and throughout the City • Writing a new Comp Plan Chapter — Climate & Resiliency • Writing a new Comp Plan Chapter — Parks • Writing a new Comp Plan Chapter — Human Services • Annual Comp Plan Amendments • Various Title 19 Code Amendments • Sign Code Update • Accessory Dwelling Unit Code Update • Downtown Planning • Periodic Update of the Comprehensive Plan and Adoption by City Council • Certification of the Comprehensive Plan by Dept. of Commerce, by Puget Sound Regional Council, and by King County • Complete update and staff training for permit tracking software • Complete integration into MyBuilding Permit and go -live within the first quarter of 2023 • Continue to partner and coordinate with South King Fire and Rescue to provide fire prevention plan review • Complete update to Comprehensive Plan • Develop and begin implementation of a strategic diversity, equity, and inclusion plan • Develop, administer and enforce International Codes for plan review, construction, and inspection • Continue to work closely with and partner with South King Fire and Rescue in order to provide fire prevention plan review • Continue process code amendments with a focus on economic development 75 CITY OF FEDERAL WAY 2023-24 BUDGET COMMUNITY DEVELOPMENT Brian Davis, Director DEPARTMENT OVERVIEW DEPARTMENT POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected General Fund: Director -Community Development 1.00 1.00 1.00 1.00 1.00 1.00 1.00 66 Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 52 Community Services Manager 0.72 0.72 0.72 0.72 0.72 0.72 0.72 52 Planning Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 51 Principal Planner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 48 Senior Planner (1.0 FTE Sound Transit Funded) 1.80 2.80 1.80 2.80 2.80 2.80 2.80 44 Plans Examiner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 42 Combination Electrical/Bldg Inspector/Plans Examiner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 Inspector/Plans Examiner 2.00 2.00 2.00 2.00 2.00 2.00 2.00 39 Diversity, Equity, Inclusion Analyst - - - 1.00 1.00 1.00 1.00 39 HSiCDBG Coordinator (0.50 FTE Funded by grant) 0.83 0.83 0.83 0.72 0.72 1.47 1.47 39 Associate Planner 3.00 2.00 2.00 2.00 2.00 2.00 2.00 38 Code Compliance Officer (1.0 FTE Prop 1 funded) 2.00 3.00 2.73 3.00 3.00 3.00 3.00 37 Permit Center Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 35 Lead Development Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 31 Executive Assistant to Council - 0.15 0.15 0.15 0.15 - - 31a Development Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Administrative Assistant II 1.00 1.00 1.00 0.60 0.60 0.60 0.60 28 Permit Center Technician 0.90 0.90 0.90 0.90 0.90 0.90 0.90 1 27 Administrative Assistant I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 20 Office Technician II 0.68 0.68 0.68 2.00 2.00 2.00 2.00 19 Graffiti Technician 1.00 2.00 1.00 2.00 2.00 2.00 2.00 14 Total General Fund: 23.93 26.08 23.81 27.89 27.89 28.49 28.49 n/a CDBG Fund Community Services Manager 0.28 0.28 0.28 0.28 0.28 0.28 0.28 52 HS/CDBG Coordinator 0.17 0.17 0.17 0.28 0.28 0.53 0.53 39 Code Compliance Officer 1.00 - 0.27 - - - - 36 Recreation Coordinator 0.50 0.20 0.50 0.20 0.20 0.20 0.20 33 Executive Assistant to Council 0.30 0.15 0.15 0.15 0.15 - - 31a Total CDBG: 2.25 0.80 1.37 0.91 0.91 1.01 1.01 n/a Total Regular Staffing 26.18 26.88 25.18 28.80 28.80 29.50 29.50 n/a Change from prior year - 0.70 (1.70) 3.62 - 0.70 - n/a Grand Total Staffing 26.18 26.88 25.18 28.80 28.80 29.50 29.50 n/a 76 CITY OF FEDERAL WAY 2023-24 BUDGET COMMUNITY DEVELOPMENT Brian Davis, Director PURPOSE/DESCRIPTION: The mission of the Community Development Department is to help maintain and improve the quality of life in Federal Way by managing and fostering the safe, orderly, and beneficial development and implementation of land use, building construction, code enforcement, and community services programs with the input from Federal Way's citizens and within the policy framework provided by the 71 ly - City Council. _ The Community Development Department is organized into four divisions. ' The Administrative Division provides the overall management and support of the department, - accepts passport applications, and manages public recordsA- requests. The Permit Center provides discerning customer service throughout an applicant's development process and supports the Planning Commission. 2 The Planning Division administers and enforces land use, subdivision, and environmental codes and policies. In addition, the division performs long-range planning and policy work, including comprehensive plan updates and amendments, code revisions, and annexations, as well as subarea and/or special planning projects. The division also supports the Planning Commission. s The Building Division administers and enforces building codes for construction, mechanical, electrical, plumbing, and signs, including plan review and inspection. In addition, through code compliance, it enforces land use and building code provisions to abate illegal and/or nuisance conditions throughout the city. 4 The Community Services Division assists our community with providing funding and support for critical services for low- and moderate - income citizens, including administration and operation of the Home Repair Program and Commercial Loan Program. Additionally, the division supports the Human Services Commission and Diversity Commission. GOALS/OBJECTIVES: Ensure that planning efforts and the regulatory environment provide for a balance between protection of the environment and neighborhoods and accommodating new development to house a growing population and jobs Strengthen human service agencies and the social wellbeing and economic health of the community by administering and monitoring grants as a CDBG direct -entitlement city DEPARTMENT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted FPojected $Ch %Ch Expenditure Summary 71 Administration $ 494,125 $ 497,651 $ 503,605 $ 549,162 S 549,162 $ 620,593 $ 632,222 $ 71,431 13.0% 73 Planning 816,841 867,569 804,333 1,264,333 1,264,333 1,386,799 1,400,186 122,466 9.7% 74 Building 1,303,520 1,378,255 1,375,166 1,357,730 1,357,730 1,470,011 1,491,891 112,281 8.3% 83 Community Services 917,560 875,800 975,180 911,305 911,305 1,183,217 1,203,690 271,913 29.8% Subtotal GF Operating Exp.: 3,532,046 $ 3,619,275 $ 3,658,283 $ 4,082,529 $ 4,082,529 4,660,619 $ 4,727,989 $ 578,090 14.2% Non -General Fund Operating Expenditure Summary: 104 Sales/Use Tax- Affrd. & Supprt. Housing $ - $ - $ - $ 250,000 $ 250,000 $ 125,000 $ 125,000 $ (125,000) -50.0% 114 Prop 1 Fund 101,472 96,052 109,114 109,114 109,114 120,465 124,925 11,352 10.4% 119 Comm Dev Block Grant 945,084 1,088,917 758,323 2,232,066 2,232,066 886,193 789,717 (1,345,873) -60.3% Subtotal Non-GF Oper. Exp.: $1,046,556 $1,184,969 $ 867,437 $ 2,591,180 $ 2,591,180 $1,131,658 $1,039,643 $ (1,459,522) 56.3% Total Expenditures: $ 4,578,603 $ 4,804,244 $ 4,525,720 $ 6,673,709 $ 6,673,709 $ 5,792,277 $ 5,767,632 $ (881,431) 13.2% NFA CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The Department of Community Development overall proposed operating budget totals $5.79M in 2023 and $5.77M in 2024. This is a 13.2% or $0.88M decrease to the 2023 proposed budget from the 2022 adjusted budget. Major line item changes include: • Services and Charges - Decrease of $1.29M due to reduction in one-time Community Development Block Grant projects and one-time COVID Child Care services. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $ Ch % Ch Expenditure Summary: IXX Salaries and Wages $ 2,018,348 $2,172,525 $2,156,170 $2,241,290 $2,241,290 $ 2,664,735 $ 2,706,003 $ 423,446 18.9% 2XX Benefits 775,671 804,028 807,974 747,076 747,076 983,176 1,001,518 236,100 31.6% 3XX Supplies 27,658 17,336 21,800 55,700 55,700 24,300 24,300 (31,400) -56.4% 4XX Services and Charges 1,419,810 1,714,827 1,225,350 3,315,218 31315,218 2,025,016 1,940,761 (1,290,202) -38.9% 5XX Intergovernmental 97,420 92,993 87,350 87,350 87,350 92,050 92,050 4,700 5.4% 7XX Debt Service -Principal 159,000 - 159,000 159,000 159,000 - - (159,000) -100.0% 8XX Debt Service -Interest 80,696 2,534 68,075 68,075 68,075 - - (68,075) 100.0% 9XX Internal Service/Other - - - - - 3,000 3,000 3,000 100.0% TotalExpenditures: $ 4,578,603 $ 4,804,244 $ 4,525,720 $ 6,673,709 $ 6,673,709 $ 5,792,277 $ 5,767,632 $ (881,431) 78 CITY OF FEDERAL WAY 2023-24 BUDGET COMMUNITY DEVELOPMENT -ADMINISTRATION Brian Davis, Director PURPOSE/DESCRIPTION: 2023 Proposed Expenditures by Category The mission of the Administrative work team is to strive Personnel together to provide friendly, courteous, and thorough 98.0% Supplies services to our external and internal customers in a timely 0.41/o Svc/chgs and efficient manner. The division coordinates staff support 1.6% throughout the department, organizes the department's resources, and facilitates communication. Overall department management is provided by the Director of Community Development. The division provides office support to the department in the areas of word processing, records maintenance, training, personnel, supplies, and scheduling. In addition, the division provides the city-wide receptionist and is a passport acceptance facility. The primary goal is to provide high -quality customer service to citizens, businesses, public agencies, other city departments, and departmental staff. GOALS/OBJECTIVES: • Provide a work environment within the department that encourages creativity and longevity • Participate in regional and legislative discussions regarding planning, building, and community services • Work with division managers to improve quality, efficiency, and effectiveness of customer service • Provide quality administrative services to assist department and city staff in providing superior public service • Provide quality records management through implementation of the Washington State Records Retention Schedule PERFORMANCE MEASURES: Type/Description Workload Measures: 2021 2022 2023 2024 Number of customers served via phone, email, walk-in 19,102 19,100 19,000 19,000 Number of Public Records Requests processed 174 185 180 180 Number of passport applications processed 1,012 1,600 1,600 1,700 Number of Planning Commission meetings 18 14 18 18 Outcome Measures: Percent of documents completed on time POSITION INVENTORY: 95% 95% 95% 95% Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Director -Community Development 1.00 1.00 1.00 1.00 1.00 1.00 1.00 66 Administrative Assistant II 1.00 1.00 1.00 0.60 0.60 0.60 0.60 28 Permit Center Technician 0.90 0.90 0.90 0.90 0.90 0.90 0.90 27 Administrative Assistant I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 20 Office Technician fI 0.68 0.68 0.68 2.00 2.00 2.00 2.00 19 Total Regular Staffing 4.58 4.58 4.58 5.50 5.50 5.50 5.50 n/a Change from prior year - - - 0.92 0.92 - - n/a Grand Total Staffing 4.58 4.58 4.58 5.50 5.50 5.50 5.50 n/a 79 CITY OF FEDERAL WAY 2023-24 BUDGET COMMUNITY DEVELOPMENT - ADMINISTRATION Brian Davis, Director HIGHLIGHTS/CHANGES: The Department of Community Development Administration Division proposed operating budget totals $0.62M in 2023 and $0.63M in 2024. This is a 13.0% or $0.07M increase to the 2023 proposed budget from the 2022 adjusted budget. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted I Adjusted I Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages $ 355,565 $ 358,251 $ 358,090 $ 406,470 $ 406,470 $ 440,690 $ 449,117 $ 34,220 8.4% 2XX Benefits 134,125 131,909 136,074 129,351 129,351 167,462 170,664 38,111 29.5% 3XX Supplies 2,575 3,704 2,625 3,525 3,525 2,625 2,625 (900) -25.5% 4XX Services and Charges 1,860 3,787 6,816 9,816 9,816 9,816 9,816 - 0.0% Total ]Npenditures: 1 $ 494,125 1 $ 497,651 $ 503,605 1 $ 549,162 1 $ 549,162 1 $ 620,593 1 $ 632,222 1 $ 71,431 13.0% 80 CITY OF FEDERAL WAY 2023-24 BUDGET COMMUNITY DEVELOPMENT - PLANNING Keith Niven, Planning Manager PURPOSE/DESCRIPTION: The mission of the Planning Division is to work in partnership with property owners and the development community in developing plans and codes which are implemented to improve quality of life; promote responsible development; balance environmental protection, and development opportunities; seek creative solutions to regional issues; and provide for adequate infrastructure and local government services. 2023 Proposed Expenditures by Category s,,,,,,res sve/chas 28,6°l5 PusoruielJ The division processes land use applications; monitors 71.2% compliance with the Federal Way Revised Code; processes code amendments and comprehensive plan amendments; and manages federal, state, and local environmental processes and regulations. The division aids other departments to formulate policy and code amendments; provides technical assistance for City projects and annexations; and coordinates the City's response to land use appeal issues as directed by the City Council and Mayor. The division prepares, maintains and oversees the City's comprehensive plan consistent with the Growth Management Act. For 2023 and 2024, the division will be focusing on the periodic update of the City's comprehensive plan. This update must be approved by the City Council no later than December 31, 2024. The division is also responsible for implementing other special projects and mandates required through the Growth Management Act or other new legislation. Recent examples include necessary code amendments resulting from the passage of HB 1220 relating to permanent supportive housing and emergency housing. Further, the division responds to and prepares special studies and other projects at the direction of the City Council and Mayor. For these budget years, this will include efforts to plan for Downtown and the South ST Station sub area. Over the next 20 years, the City is planning for continued growth. With County -provided targets of over 11,000 housing units and 20,000 new jobs and the Sound Transit Downtown station scheduled to open in 2024, permit activity is expected to increase for the foreseeable future. GOALS/OBJECTIVES: • Support economic development projects in the City Center and throughout the city • Coordinate with planned Sound Transit facility improvements • Complete code amendments to keep the City code relevant and to continually look for opportunities for clarity and improved permitting efficiencies • Continue to support the development process with timely land use and subdivision permit review and issuance • Continue to provide excellent customer service 81 CITY OF FEDERAL WAY 2023-24 BUDGET COMMUNITY DEVELOPMENT - PLANNING Keith Niven, Planning Manager PERFORMANCE MEASURES: Type/Description Workload Measures: Pre -application conferences held. Number of drop -in questions -telephone and front counter Land use/subdivision applications received. Administrative Decisions Planning Commission meetings supported 2021 1 2023 33 42 45 3,900 3,900 3,90C 135 110 120 93 150 155 18 14 18 Efficiency Measures: M- Average number of calendar days to complete pre -applications 55 56 50 Average turnaround time for Administrative Decision response 15 15 15 POSITION INVENTORY: 2024 45 3,900 140 155 18 50 15 Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Planning Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 51 Principal Planner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 48 Senior Planner (1.0 FTE Sound Transit Funded) 1.80 2.80 1.80 2.80 2.80 2.80 2.80 44 Associate Planner 3.00 2.00 2.00 2.00 2.00 2.00 2.00 38 Total Regular Staffing 6.80 6.80 5.80 6.80 6.80 6.80 6.80 n/a Change from prior year (1.00) 1.00 - - n/a Grand Total Staffing6.80 6.80 5.80 6.80 6.80 6.80 6.80 n/a HIGHLIGHTS/CHANGES: The Department of Community Development Planning Division proposed operating budget totals $1.39M in 2023 and $1.40M in 2024. This is a 9.7% or $0.12M increase to the 2023 proposed budget from the 2022 adjusted budget. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted I Adjusted I Projected $ Chg % Chg Expenditure Summary: 1XX Salaries & Wages $ 520,886 $ 619,397 $ 550,514 $ 550,514 $ 550,514 $ 718,243 $ 727,944 $ 167,729 30.5% 2XX Benefits 174,756 203,165 204,662 204,662 204,662 269,398 273,085 64,737 31.6% 3XX Supplies 925 4,910 2,850 32,850 32,850 2,850 2,850 (30,000) -91.3% 4XX Services and Charges 120,274 40,096 46,257 476,257 476,257 396,257 396,257 (80,000) -16.8% 5XX 11ritergovernmental 50 1 50 1 50 1 50 1 50 1 - 0.0% TotalExpenditures: I S 816,841 1 $ 867,569 1 $ 804,333 1 $1,264,333 1 $1,264,333 1 $1,386,799 1 $1,400,186 1 $ 122,466 9.7% 82 CITY OF FEDERAL WAY 2023-24 BUDGET COMMUNITY DEVELOPMENT - BUILDING 2023 Proposed Expenditures by Category Scott Sproul, Building Official PURPOSE/DESCRIPTION: It is the mission of the Building Division to protect the health, safety, and welfare of people by creating better buildings and safer communities by providing the Pesomet highest quality plan review, inspections and code 94.7% enforcement. Municipal code regulations establish minimum standards for safeguarding life, limb, health, property, public welfare, and quality of life for the city's citizens. sv c!chus 4.7-, The division is comprised of three groups: plan review, inspection, and code compliance. All three support the permit process and compliance with city and state codes. The division is responsible for the administration of the state building code as amended by the Federal Way Revised Code, including the International Building, Residential, Mechanical, Fuel Gas, and the Uniform Plumbing Codes; the National Electric Code State Electrical Code; and the Washington State Energy Code. The division is also responsible for the administration of the International Property Maintenance Code; and assuring compliance with sign provisions of the Federal Way revised code. The division works closely with members of South King Fire and Rescue in administering the International Fire Code. Graffiti control is also one of the division's responsibilities. The division reviews applications and conducts inspections of all newly built buildings and structures; covering residential, multifamily, industrial and commercial structures and appurtenances. The building division is responsible for the review and inspection of construction applications, including zoning requirements. In addition, the division responds to customer complaints and records requests generated from the community as well as other departments and agencies. GOAL/OBJECTIVES: • Support economic development projects in the City Center and throughout the city • Continue to make improvements to permit review and inspection; and code compliance procedures • Install upgrades; and implement streamlining of the automated permit tracking system • Identify code compliance issues and work toward prompt compliance; keep staff trained on changes to codes • Maintain high volumes of reactive code compliance investigations and violation orders while implementing proactive code compliance practices and procedures • Provide quality construction reviews and inspections • Process large project permits and perform inspections for large project permits issued or applied for in 2021/22 for projects proposed or to be completed in 2023/24: o IRG Site Redevelopment 0 50 Sound Transit Projects/Permits o Woodbridge Building A o Smith Brothers Farms o Federal Way High School Apprenticeship Yard o Redondo Heights Transit -Oriented -Development, Site C o Twin Lakes Veterinarian Training Facility o WA Laser Institute Training Facility o Federal Way Mixed Use Parking/Multi-family/Retail Buildings o Taco Bell at Pavilion Centre o Pape Kenworth NW Development o Lakehaven Site Re -Development o Federal Way High School Memorial Field Upgrades o Olympic View K-8 School Building Replacement o Commons Mall site developments for Dick's Drive -In, Harborstone Credit Union, and Amazon Fresh 83 CITY OF FEDERAL WAY 2023-24 BUDGET Future Projects: o Christ's Church Ministry Center, Redondo Heights Sr. Living Apartments, IRG Site Redevelopment, and Illahee Middle School Building Replacement • Develop and upgrade forms, handouts, customer service brochures, and online information • Develop policies, procedures, and Best Practice Methods (BMPs) • Develop user friendly maintainable reports in order to track performance measures • Retain institutional knowledge held by trained staff; fill vacated positions with experienced, competent individuals PERFORMANCE MEASURES: Type/Description Workload Measures: Total permit applications reviewed Valuation of issued permits Outcome Measures: New Single Family (NSF) permits issued < 30 days Tenant Improvement permits (TI) issued < 30 days Total number of permit inspections per year Total number of complaints received and investigated Efficiency Measures: Average staff hours per NSF permit - Review/Inspection Average staff hours per TI permit - Review/Inspection Inspection Hours POSITION INVENTORY: 2021 2022 2023 2024 582 730 650 675 $136m $242m $150m $125m 50% 75% 75% 75% 75% 75% 75% 75% 5,956 5,550 5,650 5,650 861 990 1,000 1,000 4/15 4/15 4/15 4/15 4/10 4/10 4/10 4/10 2,606 2,300 2,500 2,500 Positions 2020 Actual 2021 Actual 2020 1 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected General Fund: Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 52 Plans Examiner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 42 Inspector/Plans Examiner 2.00 2.00 2.00 2.00 2.00 2.00 2.00 39 Combination Electrical/Bldg Inspector/Plans Examiner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 Code Compliance Officer (1.0 FTE Prop 1 funded) 2.00 3.00 2.73 3.00 3.00 3.00 3.00 37 Pcrmit Center Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 35 Lead Development Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 31 Development Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Graffiti Technician 1.00 2.00 1.00 2.00 2.00 2.00 2.00 14 Total Regular Staffing 11.00 13.00 11.73 13.00 13.00 13.00 13.00 n/a Changefromprioryear 2.00 (1.27) 1.27 - n/a Grand Total Staffing 11.00 1 13.00 11.73 1 13.00 13.00 1 13.00 1 13.00 n/a 84 CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The Department of Community Development Building Division proposed operating budget totals $1.59M in 2023 and $1.62M in 2024. This is a 8.4% or $0.12M increase to the 2023 proposed budget from the 2022 adjusted budget. EXPENDITURE SUMMARY: COMMUNITY DEVELOPMENT BUILDING - GENERAL FUND Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Pro osed 23 Proposed - 22 Adj Adopted Adjusted Pro'ected $ Ch % Chg Expenditure Summary: 1XX Salaries & Wages $ 840,428 $ 900,967 $ 881,952 $ 918,691 $ 918,691 $ 1,004,898 $ 1,020,753 $ 86,207 9.4% 2XX Benefits 360,635 372,595 333,774 279,599 279,599 380,672 386,697 101,074 36.1% 3XX Supplies 22,944 7,256 9,375 9,375 9,375 9,375 9,375 0.0% 4XX Services and Charges 78,750 96,032 150,065 150,065 150,065 75,065 75,065 (75,000) -50.0% 5XX lIntergovernmental 1 763 1 1,405 n/a Total lipenditures: $ 1,303,520 $ 1,378,255 $ 1,375,166 $ 1,357,730 $1,357,730 $ 1,470,011 $ 1,491,891 $ 112,281 COMMUNITY DEVELOPMENT BUILDING - UTILITY TAX PROPOSITION 1 FUND Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted I Adjusted I Projected $ Ch % Ch Ex enditure Summary: 1XX I Salaries & Wages $ 72,612 $ 69,381 $ 79,068 $ 79,068 $ 79,068 $ 87,294 $ 90,526 $ 8,226 2XX JBenefits 28,860 26,670 30,046 30,046 30,046 33,172 34,400 3,126 10.4% TotalExpenditures: $ 101,472 $ 96,052 $ 109,114 $ 109,114 $ 109,114 $ 120,465 $ 124,925 $ 11,352 10.4% 85 CITY OF FEDERAL WAY 2023-24 BUDGET COMMUNITY DEVELOPMENT - COMMUNITY SERVICES Sarah Bridgeford, Community Services Manager 2023 Proposed Expenditures by Category PURPOSE/DESCRIPTION: sv c/c p The mission of the Community Services Division is to 70 4qlb 111terg0d1 ensure that an effective and collaborative delivery 4.2% system is in place to: assist Federal Way residents to Debt meet basic needs including housing, health, and 0.0% hunger; promote individual and community safety through prevention, intervention, and crisis services; and promote services fostering stability and self- sufficiency. To achieve this, the division will: assess and Persoluld anticipate community needs; manage an efficient and 24.995 user-friendly funding application process; oversee and evaluate contracts with local service providers; and supplies coordinate with other funders, community 0.4% organizations, and city departments. The division budget covers the development of programs and services for community residents, including grant coordination, performance monitoring, and the overall management of all general fund community services contracts and Community Development Block Grant (CDBG) funds. Community Services includes programs in the three CDBG goals and strategy areas identified in the city's Consolidated Plan (2020-2024): 1) expand economic opportunities; 2) preserve affordable housing; 3) prevent and address homelessness; and 3) establish suitable living environments. CDBG supports construction or rehabilitation of community facilities, neighborhood improvements, and affordable housing, direct community service programs and planning activities that principally benefit low- and moderate -income individuals. The division staffs the Human Services Commission and Diversity Commission, in addition to representing the city on policy -making bodies and community organizations. GOAL/OBJECTIVES: • Continue implementation of CDBG and Human Services General Fund programs, including monitoring of contracts of funded human service agencies; • Continue to work on local and regional efforts to address housing and human service needs; • Develop and submit to HUD the required 2023 and 2024 CDBG Annual Action Plans; • Update the Community Needs Assessment for the low- and moderate -income persons and households in Federal Way; • Evaluate and make changes to the Human Services Grant application and award process, criteria, and management system including ongoing focus to ensure equitable grantmaking; • Participate in regional social services planning efforts to advance access for Federal Way residents; • Continue to support low- and moderate -income homeowners through the Home Repair Program; and • Achieve HUD recognition that the city's program properly administers the Federal CDBG rules and regulations. 86 CITY OF FEDERAL WAY 2023-24 BUDGET COMMUNITY DEVELOPMENT - COMMUNITY SERVICES Sarah Bridgeford, Community Services Manager PERFORMANCE MEASURES: T/Description 2021 2022 Workload Measures: LL Number of community services contracts managed. 45 45 45 45 Number of community services contract payments processed. 180 180 180 180 Number of community services applications processed. 75 75 85 85 Number of CDBG applications processed. 10 10 15 15 Number of CDBG contracts managed. 20 12 10 10 Outcome Measures: Percent of contracts fully executed in timely manner. 100% 100% 100% 100% Number of Human Service Commission meetings supported. 12 14 12 14 Number of Owner -occupied housing units stabilized. 100% 100% 100% 100% POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted I Adjusted Projected General Fund: Community Services Manager 0.72 0.72 0.72 0.72 0.72 0.72 0.72 52 HS/CDBG Coordinator (0.50 FTE Funded by grant) 0.83 0.83 0.83 0.72 0.72 1.47 1.47 39 Diversity, Equity, Inclusion Analyst - - - 1.00 1.00 1.00 1.00 39 Executive Assistant to Council - 0.15 0.15 0.15 0.15 - - 31a Total General Fund: 1.55 1.70 1.70 2.59 2.59 3.19 3.19 n/a CDBG Fund Community Services Manager 0.28 0.28 0.28 0.28 0.28 0.28 0.28 52 HS/CDBGCoordinator 0.17 0.17 0.17 0.28 0.28 0.53 0.53 39 Code Compliance Officer 1.00 - 0.27 - - - - 36 Recreation Coordinator 0.50 0.20 0.50 0.20 0.20 0.20 0.20 33 Executive Assistant to Council 0.30 0.15 0.15 0.15 0.15 - - 31a Total CDBG: 2.25 0.80 1.37 0.91 0.91 1.01 1.01 n/a Total Regular Staffing 3.80 2.50 3.07 3.50 3.50 4.20 4.20 n/a Change from prior year (1.30) 0.57 0.43 - 0.70 - n/a Grand Total Staffing 3.80 1 2.50 3.07 3.50 3.50 4.20 4.20 n/a :l CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The Department of Community Development Community Services Division proposed operating budget totals $2.19M in 2023 and $2.12M in 2024. This is a 35.3% or $1.20M decrease to the 2023 proposed budget from the 2022 adjusted budget. The table below includes the General Fund, the Affordable & Supporting Housing Sales & Use Tax Fund, and the Community Development Block Grant Fund. Major line item changes include: Services and Charges - Decrease of $1.14M primarily due to reduction in one-time Community Development Block Grant projects and one-time COVID Child Care services. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted I Projected $ Chg % Chg Expenditure Summary: 1XX Salaries & Wages $ 228,857 $ 224,529 $ 286,547 $ 286,547 $ 286,547 $ 413,610 $ 417,663 $ 127,064 44.3% 2XX Benefits 77,295 69,689 103,419 103,419 103,419 132,472 136,672 29,053 28.1% 3XX Supplies 1,213 1,466 6,950 9,950 9,950 9,450 9,450 (500) -5.0% 4XX Services and Charges 1,218,925 1,574,912 1,022,212 2,679,080 2,679,080 1,543,878 1,459,623 (1,135,202) -42.4% 5XX Intergovernmental 96,658 91,588 87,300 87,300 87,300 92,000 92,000 4,700 5.4% 7XX Debt Service-Princ 159,000 - 159,000 159,000 159,000 - - (159,000) -100.0% 8XX Debt Service -Interest 80,696 2,534 68,075 68,075 68,075 - - (68,075) -100.0% 9XX Internal Services/Other - - - 3,000 3,000 3,000 100.0% Total n(Itures: $ 1,862,645 1 $1,964,717 $ 1,733,503 $ 3,393,371 1 $ 3,393,371 $ 2,194,410 $ 2,118,407 $ (1,198,961) -35.3% CITY OF FEDERAL WAY 2023-24 BUDGET FINANCE DEPARTMENT Steve Groom, Finance Director ACCOUNTING OPERATIONS Chase Donnelly Deputy Finance Director • Year -End Financial Report • Payroll • Accounts Payable • CAFR Coordinator • Cash Receipting • Accounts Receivable • Audit Coordinator • Internal Control • Utility Tax Rebate • Monthly Financial Report FINANCE Steve Groom Director • Department direction and administration • Interdepartmental Coordination • Debt Management • Budget Management • Financial Planning ADMINISTRATION Sherri Nelson Administrative Asst. II • Support to Finance Director/Office • FEDRAC • Business License • Utility Tax Rebate FINANCIAL PLANNING • General Accounting • Cash & Investment Management • Budget • Year -End Financial Reporting • Financial Analysis • Department Support CASH &INVESTMENT MANAGEMENT • Banking Services • Cash & Investment Management • Finance • Year -End Financial Report • Department Support CITY OF FEDERAL WAY 2023-24 BUDGET FINANCE DEPARTMENT Steve Groom, Finance Director 2021/2022 ACCOMPLISHMENTS • The department has received an unqualified audit opinion on the City's timely and reliable annual audited financial reports consecutively since 1994. • Received the Government Finance Officers Association (GFOA) Award for Excellence in Financial Reporting consecutively since incorporation and expects to continue. • Received the GFOA Award for Distinguished Budget Presentation since incorporation and expects to continue. • Continually seeking to increasingly improve communication and presentation of the City's financial information to internal city management, City Council members, and to citizens, taxpayers, local businesses, property owners and voters to whom the City is accountable. • Continued monthly budget -to -actual financial management • Continued long-term strategic financial, operational, capital and debt planning 202312024 ANTICIPATED KEY PROJECTS • Maintain internal controls and Audit readiness • Pay semi-monthly Payroll accurately and on time • Pay Accounts Payable invoices accurately, timely and coded correctly • Capture and record daily cash receipts • Cash management and Investment of reserves • City-wide strategic financial planning • Develop and complete a comprehensive budget process (GFOA award) • Post -Budget monitoring, collaborative course -correcting • Provide monthly accounting processes and financial reporting (GFOA award) PERFORMANCE MEASURES: Type/Description 2021 2022 2023 Workload Measures: • Number of invoices paid annually 9,897 10,000 10,000 • Number of transactions receipted annually at 3,209 / 10,757 3,209/10,757 3,209/10,757 Finance counter compared to total transactions 29.83% 29.83% 29.83% receipted City Hall • Number of new business licenses issued / 2,995/9,135 2,995/12,130 2,995/15,125 Total Efficiency Measures: FTE Staffing: Finance/City-Wide 10 / 386.68 9 / 386.10 9 / 397.60 2024 10,000 3,209/10,757 29.83% 2,995/18,120 9 / 397.60 CITY OF FEDERAL WAY 2023-24 BUDGET FINANCE DEPARTMENT Steve Groom, Finance Director PURPOSE/DESCRIPTION: The purpose of the Finance Department is to provide accurate financial information from which educated judgments can be made on the financial health of the City and decisions can be made by management regarding City operations. The Finance Department's responsibilities include accounts payable, accounts receivable, payroll, general accounting, financial planning, cash and investment management, cash receipting, business licensing, internal control monitoring, audit, monthly, quarterly and annual financial reporting, budget preparation and financial analysis. GOAL/OBJECTIVES: • Provide timely and accurate accounting and financial reporting to citizens, City Council, and city staff. • Process Payroll semi-monthly accurately and on time. • Ensure proper internal control in City operations to safeguard City resources. • Pay Accounts Payable invoices accurately and timely. • Develop a comprehensive Budget process • Invest city cash to maximize spendable yield, assuring safety and liquidity. POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Director -Finance 1.00 1.00 1.00 1.00 1.00 1.00 1.00 67 Deputy Finance Director - 1.00 - 1.00 1.00 1.00 1.00 58 Accounting Manager 1.00 - 1.00 - - - - 52 Senior Financial Analyst - - - 1.00 1.00 1.00 1.00 44 Financial Analyst 3.00 3.00 3.00 2.00 2.00 2.00 2.00 39 Payroll Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 31 Accounting Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Administrative Assistant 11 1.00 1.00 1.00 1.00 1.00 1.00 1.00 28 Accounting Technician 1I 2.00 2.00 2.00 2.00 1.00 1.00 1.00 25 To ta I Regular Staffing 10.00 10.00 10.00 10.00 9.00 9.00 9.00 n/a Change from prior year - - - - (1.00) - - n/a Grand Total Staffing 10.00 10.00 10.00 10.00 9.00 9.00 9.00 n/a HIGHLIGHTS/CHANGES: The Finance proposed operating budget totals $1.33M in 2023 and $1.38M in 2024. This is a 23.6% or $0.25M increase to the 2023 proposed budget from the 2022 adjusted budget. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 I Actual 1 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' I Adopted I Adjusted I Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages $ 688,419 $ 722,134 $ 891,080 $ 722,899 $ 722,899 $ 921,907 $ 958,173 $ 199,008 27.5% 2XX Benefits 245,234 262,876 308,023 265,949 265,949 320,878 334,659 54,929 20.7% 3XX Supplies 4,366 5,440 5,620 5,620 5,620 5,620 5,620 - 0.0% 4XX Services and Charges 8,420 62,511 16,796 16,796 16,796 16,796 16,796 0.0% 5XX llntergovemmental 1 76,998 1 75,212 1 66,216 1 66,216 1 66,216 1 66,216 1 66,216 1 0.0% Total Fxpenditures:1 $ 1,023,437 1 $ 1,128,174 1 $1,287,736 1 $1,077,480 1 $1,077,480 1 $1,331,417 1 $1,381,464 1 $ 253,937 1 23.6% 91 CITY OF FEDERAL WAY 2023-24 BUDGET INFORMATION TECHNOLOGY Thomas Fichtner, Information Technology Director Thomas Fichtner IT Director Terry Smith Admin Assistant II Yegor Shemereko Brian Pearson Erik Earle IT Architect IT Operations Manager IT Architect Business & Web GIS & Business Xiao Guo Jerry Haynes Colby Hill IT Analyst IT Specialist IT Specialist Systems Systems/Network Mobile Technologies 2021/2022 ACCOMPLISHMENTS • Expanded the Safe City camera network • Made significant network, endpoint, and mobile device security improvements • Implemented a new IT Service Desk system • Formed a new Business Continuity and Disaster Recovery Plan • Migrated to a new Court system • Initiated a Broadband Planning Study • Continued deployment of mobile technology in response to COVID-19 • Supported the Police body worn camera program • Added off -shift and Saturday IT support 2023/2024 ANTICIPATED KEY PROJECTS • Microsoft 365 migration • Network & server infrastructure refresh • Increase Internet bandwidth and redundancy • City website update • Access Control System update • Establish IT Governance structure • Desktop and laptop replacement Anna McDermott IT Analyst GIS Vacant IT Technician II 92 CITY OF FEDERAL WAY 2023-24 BUDGET PERFORMANCE MEASURES: Type/Description Workload Measures: Information Systems • New systems implementation • Users served • Personal computers (PCs) maintained • Number of support calls received annually • Number of applications maintained • Number of Servers Communication • Number of phones operated and maintained • Number of cellular phones operated and maintained. • Number of cellular data cards operated and maintained. • Total CityOfFederalWay.com Users • Total CityOfFederalWay.com Pageviews • Number of radios maintained GIS • Number of map requests and analyses • Number of standard data layers GA C/web • Number of web pages maintained • Number of Bulletin pages broadcasted • Hours of TV broadcasting per day • Number of Cable customer calls handled Outcome Measures: Information Systems • Percent technical response within 2-4 hours • Percent IT system up -time during normal business hours Communication • Percent communications up -time during normal business hours GIS • Number of map requests by the public 2021 2022 2023 2024 2 3 2 1 400 400 450 450 500 500 500 500 3,000 3,000 3,200 3,500 120 123 118 119 95 98 100 102 460 460 460 460 290 310 320 330 130 141 150 160 279,985 245,233 250,000 250,000 845,316 831,715 850,000 850,000 282 305 310 310 130 130 100 100 150 150 150 150 250 250 250 250 90 97 110 120 24 24 24 24 5 7 11 11 70.0% 75.0% 80.0% 80.0% 99.5% 99.5% 99.5% 99.5% 99.9% 99.9% 99.9% 99.9% 15 15 15 15 93 CITY OF FEDERAL WAY 2023-24 BUDGET INFORMATION TECHNOLOGY Thomas Fichtner, Information Technology Director DEPARTMENT OVERVIEW PURPOSE/DESCRIPTION: ommuni atiorl hardaor'e support computer database Inf The Information Technology Department provides city-wide information technology needs and services. This includes r designing, purchasing, configuring, maintaining, supporting r)LDt rOr�C eecurIt and upgrading all data, voice, and video systems; manage contracted services, staff training; Geographical Information applications software Systems (GIS); Government Access Channel (GAC) design broadcasting; cable; Internet/Intranet services; and mail and duplications. Communication Services include technical services, support, maintenance and enhancements for city telephone systems, cellular phones, pagers, radio equipment, building wiring and all other communications - related needs. GIS services include developing and maintaining the city's spatial database, producing maps, analyzing data, generating reports, providing staff training, and developing user-friendly interfaces. A/V, GAC & Cable Rate Services include local government information broadcasting (live -broadcast City Council meetings and taped video programs, as well as news, events, and general city information via billboard -type messages). In addition, the division oversees cable TV franchise agreements and regulations, and is responsible for coordinating and responding to citizens' complaints regarding cable services. Internet, Intranet, & Web Services include developing and maintaining the city's web site, secure fire sharing, email, remote access, and intergovernmental services; providing training for staff; monitoring system security; developing interfaces; and integrating internal systems with Internet services. GOALSIOBJECTIVES: • Streamline City operations through integration and systems automation. • Seek new technology and apply where it is cost effective. • Improve access to City services and information through online systems. • Provide a secure and reliable information technology infrastructure. • Provide up-to-date hardware and software tools for staff. POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected IT Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 62 IT Operations Manager - 1.00 - 1.00 1.00 1.00 1.00 55 IT Architect/GIS & Business - 1.00 - 1.00 1.00 1.00 1.00 46 IT Architect Web, App, Security 1.00 1.00 1.00 1.00 1.00 1.00 1.00 46 IT Supervisor/Systems & Help Desk 1.00 - 1.00 - - - - 44 IT Analyst Applications/GIS 2.00 1.00 2.00 1.00 1.00 1.00 1.00 39 IT Analyst Systems 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 IT Specialist - Systems/Network Support - 1.00 - 1.00 1.00 1.00 1.00 35 IT Specialist - Mobile Technologies - 1.00 - 1.00 1.00 1.00 1.00 35 IT Technician II/User Support 2.00 1.00 2.00 1.00 1.00 1.00 1.00 32 Administrative Assistant 11 - 1.00 - 1.00 1.00 1.00 1.00 28 Total Regular Staffing 8.00 10.00 8.00 10.00 10.00 10.00 10.00 n/a Change from prior year - 2.00 (2.00) - - - - n/a Grand Total Staffing 8.00 10.00 8.00 10.00 10.00 10.00 10.00 n/a 94 CITY OF FEDERAL WAY 2023-24 BUDGET DEPARTMENT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Pro osed 2024 Proposed 23 Pro osed - 22 Ad' Adopted Ad'usted Pro'ected 1 $Ch %Ch Expenditure Summary: 107 Special Contract $ 6,484 $ - S - $ 450,000 $ 450,000 $ $ $ (450,000) -100.0% 121 Technology Fee 44,488 48,913 14,300 284,300 284,300 (284,300) -100.0% 502 Information Technology 2,356,522 2,398,821 2,707,608 3,542,008 3,542,008 3,646,229 3,393,541 0.0% 503 1 Mail & Duplication 1 66,332 1 95,245 1 185,007 1 185,007 1 185,007 1 154,901 1 161,901 1 (30,106) -16.3% Total nditures: 1 $ 2,473,826 1 $ 2,542,978 1 $ 2,906,915 1 $4,461,315 1 $4,461,315 1 $3,801,130 1 $3,555,442 1 $ (660,185) -14.8% HIGHLIGHTS/CHANGES: The Information Technology proposed operating budget totals $3.80M in 2023 and $3.56M in 2024. This is a 14.8% or $0.66M decrease to the 2023 proposed budget from the 2022 adjusted budget. Major line items changes include: • Services and Charges - Increase of $0.05M due to increased cost of IT services, purchase of software, and additional cost for services for Microsoft licenses. • Capital Outlay - Decrease of $0.94M due to less equipment scheduled for replacement, and one-time project completion. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 1 2022 2023 Proposed 2024 Proposed 23 Pro osed - 22 Ad' I Adopted I Adjusted I Projected 1 $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages $ 721,776 $ 813,294 $ 813,886 $ 883,886 $ 883,886 $1,016,399 $1,049,234 $ 132,513 15.0% 2XX Benefits 257,292 280,920 282,565 282,565 282,565 378,442 390,919 95,877 33.9% 3XX Supplies 33,191 59,983 66,056 66,056 66,056 66,056 66,056 - 0.0% 4XX Services and Charges 937,913 1,064,783 1,212,055 1,436,355 1,436,355 1,490,555 1,535,555 54,200 3.8% 5XX lIntergovernmental 149,749 165,794 156,778 156,778 156,778 156,778 156,778 - 0.0% 6XX I Capital Outlay 373,906 158,203 375,575 1,635,675 1,635,675 692,900 356,900 (942,775) -57.6% Total Expenditures: $ 2,473,826 $ 2,542,978 $ 2,906,915 $ 4,461,315 $ 4,461,315 $3,801,130 $3,555,442 $ (660,185) -14.8% 95 CITY OF FEDERAL WAY 2023-24 BUDGET LAW DEPARTMENT Ryan Call, City Attorney CIVIL LEGAL SERVICES • Civil litigation • Land use hearings and appeals • Asset Forfeiture Cases • Legal advice to Council and City Staff • Contract review and preparation • Ordinance preparation • Resolution preparation • Interlocal agreements LAW DEPARTMENT Ryan Call City Attorney • Legal advice/opinions to Council, Mayor, Judges, Commissions, and Staff • Management of Law Department and Risk Management DEPARTMENT SUPPORT Tonia Proctor Lead Paralegal • Director support • Committee/Commission support • Litigation support • Claims / Insurance Coordinator CRIMINAL PROSECUTION Jennifer Castleton Chief Prosecutor • Prosecute criminal citations • Prosecute traffic infractions • Enforce City's Municipal Code • Domestic Violence Enforcement Program • Police Training • Community Court RISK MANAGEMENT • Administration of the City's comprehensive risk management program for property, casualty and general liability • Liaison and delegate for WCIA insurance pool. r' • CITY OF FEDERAL WAY 2023-24 BUDGET LAW DEPARTMENT Ryan Call, City Attorney 2021/2022 ACCOMPLISHMENTS • Provide legal advice to the Mayor, Council, Municipal Court, and staff • Drafted and reviewed approximately 1,050 contracts • Continued defending all pending litigation • Supported management in labor negotiations • Represented the City in code violations cases • Supported staff in processing PRA requests • Collected approximately $415,000 for damage to City property • Prosecuted asset forfeitures, including real property • Prosecuted all adult misdemeanor and gross misdemeanor cases • Selected and started implementation of new prosecution software 2023/2024 ANTICIPATED KEY PROJECTS • Continue to provide legal advice to staff and assist departments with projects • Continue to assist staff in redevelopment projects throughout the City • Continue updating FWRC to remain complaint with state and federal law • Update the contracting and purchasing manual • Continue to review and update contracting forms • Continue prosecuting adult misdemeanors and gross misdemeanor cases • Continue collection efforts for damaged City property • Continue advising on mandated public safety standards • Continue to provide training for police officers • Finalize implementation of new prosecution software POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Director -City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 66 Chief City Prosecutor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 55 Assistant City Attorney (0.5 FTE funded by Prop. 1) 2.00 2.00 2.00 2.00 2.00 2.00 2.00 53 City Prosecutor (1.5 FTE funded by Prop. 1) 3.00 4.00 3.00 1 4.00 4.00 4.00 4.00 48 Lead Paralegal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Paralegal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 32 Domestic Violence Legal Advocate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Legal Assistant 2.50 2.50 2.50 2.50 1 2.50 2.50 2.50 28 Total Regular Staffing 12.50 13.50 12.50 13.50 13.50 13.50 13.50 n/a Change from prior year - 1.00 (1.00) - - - - n/a Grand Total Staffing 12.50 13.50 12.50 13.50 13.50 13.50 13.50 n/a 97 CITY OF FEDERAL WAY 2023-24 BUDGET LAW DEPARTMENT Ryan Call, City Attorney PURPOSE/DESCRIPTION: The City Attorney's office is divided into three divisions: Civil, Criminal, and Risk Management. ' The Civil Division provides legal services to the Mayor, City Council, Municipal Court, Boards and Commissions, City management and staff. 2 The Criminal Division assists in providing prosecution, pre -sentencing and sentencing, and providing assistance and safety and the criminal justice system information to domestic violence victims. 3 The Risk Management Division administers insurance and evaluates the risk throughout the City. GOALS/OBJECTIVES: • Provide quality and cost-effective legal advice and services to the Mayor, City Council, Municipal Court, Boards and Commissions and City Departments; • Defend or prosecute all litigation involving the City; • Advise and train City staff to minimize potential litigation. DEPARTMENT SUMMARY: Code Item 2120 FActual 2021 Actual 2022 2023 Proposed 2024 I Proposed 23 Proposed - 22 Ad' Adopted I Adjusted I Projected $Chg %Chg General Fund Operating Expenditure Summary: 112 Traffic Safety $ - $ 2,269 $ - $ $ - $ - $ - $ n/a 51 Civil Legal Svcs 825,669 679,317 974,797 921,433 921,433 980,618 995,113 59,185 6.4% 52 Criminal Prosecution 709,570 768,882 776,142 916,028 916,028 995,576 1,013,080 79,548 8.7% Subtotal Operating : $ 1,535,239 $1,450,468 $1,750,938 $1,837,460 $1,837,460 $199769194 $ 290089193 $ 138,734 7.6% Non -General Fund Operating Ex enditure Summa : 114 JProposition 1 1 237,322 247,963 278,996 278,996 278,996 308,209 318,848 29,213 10.5% 501 1 Risk Management 2,348,831 1,788,325 1,486,275 1,714,379 1,714,379 2,657,763 2,329,131 943,384 55.0% Subtotal Non-GF Oper. Exp.: $ 2,586,153 $ 2,036,288 $1,7659271 $1,993,375 $1,993,375 $ 2,965,972 $ 2,6475979 $ 972,597 48.8% Total apenditures: $ 4,121,392 $ 3,486,755 $ 3,516,210 $ 3,830,836 $ 3,830,836 $ 4,942,166 $ 4,6569173 $ 1,111,331 29.0% HIGHLIGHTS/CHANGES: The Law Department's proposed operating budget totals $4.94M in 2023 and $4.66M in 2024. This is a 29.0% or $1.1 M increase to the 2023 proposed budget from the 2022 adjusted budget. Major line item changes include: • Services and Charges - Increase of $0.94M due to increase in insurance premiums and one-time legal settlements. Expenditure Summary: Code Item 2020 Actual 2021 Actual 1 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' I Adopted I Adjusted I Projected 1 $ Chg I % Ch Expenditure Summary: 1XX Salaries & Wages $ 1,138,860 $1,185,296 $1,214,230 $1,338,069 $ 1,338,069 $1,400,239 $1,430,949 $ 62,170 4.6% 2XX Benefits 382,048 389,472 461,407 424,090 424,090 527,567 538,945 103,477 24.4% 3XX Supplies 2,536 6,584 5,525 5,525 5,525 6,225 6,225 700 12.7% 4XX Services and Charges 2,447,948 1,905,403 1,834,547 2,062,651 2,062,651 3,007,635 2,679,553 944,984 45.8% 5XX Intergovernmental - - 500 500 500 500 500 - 0.0% XX 1 Other Financing Use 1 150,000 - In/a rTotal Fx n(ltures: 1 $ 4,121,392 1 $ 3,486,755 1 $ 3,516,210 1 $ 3,830,836 1 $ 3,830,836 1 $ 4,942,166 1 $ 4,656,173 1 $ 1,111,331 129.0% CITY OF FEDERAL WAY 2023-24 BUDGET LAW DEPARTMENT - CIVIL LEGAL SERVICES Ryan Call, City Attorney PURPOSE/DESCRIPTION: The City Attorney, and two Assistant City Attorneys, aided by support staff, provide legal advice to the Mayor, City Council, Municipal Court, all City Boards and Commissions, Department Directors and staff. The most important function of the Civil Division of the Law Department is to provide proactive legal advice to all City officials and staff. This ensures the actions of the City svuCh05 are legally defensible, complies with the most current state and federal laws, and minimizes the risk of litigation. 2023 Proposed Expenditures by Category �,nmel 5 °/a Supplies The Civil Division supports the Council's policy of contracting for services by drafting, reviewing, and approving all contracts. Other duties include preparing ordinances, resolutions, orders, interlocal agreements, and coordinating and supervising the services of outside legal counsel. The Civil Division also oversees Risk Management for the City. A portion of Proposition 1 Funding is used by the Civil Division to litigate asset forfeiture cases and code enforcement matters. GOALS/OBJECTIVES: • Provide timely and accurate legal advice to the Mayor, City Council, Municipal Court, and staff on all legal questions • Assist and pursue the City's legislative goals • Review and provide code revisions in order to keep the Code current with state and federal laws • Draft, negotiate and review franchises, contracts, leases, development agreements, real estate transactions, and labor agreements • Provide training for contracts, supervision, police, and public records • Provide risk management oversight PERFORMANCE MEASURES: Type/Description Workload Measures: • Number of contracts drafted/reviewed • Number of Ordinances/Resolutions Drafted/Reviewed • Number of Litigation matters (excludes condemnation litigation) • Number of Labor Agreements • Asset Forfeitures Efficiency Measures: • Contracts reviewed per attorney per year 2021 2022 2023 2024 531 519 520 520 36 35 35 35 9 9 10 10 5 6 5 5 6 6 3 3 177 173 173 173 99 CITY OF FEDERAL WAY 2023-24 BUDGET POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Director -City Attorney 0.80 0.80 0.80 0.80 0.80 0.80 0.80 66 Assistant City Attorney 1.50 1.50 1.50 1.50 1.50 1.50 1.50 53 Lead Paralegal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Legal Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 28 Total Regular Staffing 4.30 4.30 4.30 4.30 4.30 4.30 4.30 n/a Change from prior year I - - I - n/a Grand Total Staffing 4.30 1 4.30 4.30 1 4.30 1 4.30 1 4.30 1 4.30 1 n/a HIGHLIGHTS/CHANGES: The Law Department Civil Division's proposed operating budget totals $3.64M in 2023 and $3.32M in 2024. This is a 38.0% or $1.00M increase to the 2023 proposed budget from the 2022 adjusted budget. The table below includes the General Fund, the Traffic Safety Fund, and the Risk Management Fund. Major line item changes include: • Services and Charges - Net increase of $0.94M primarily due to increase in insurance premiums and one-time legal settlements. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted I Projected $ Ch % Chg Expenditure Summary: 1XX Salaries and Wages 429,408 427,195 458,027 443,432 443,432 462,246 472,750 18,813 4.2% 2XX Benefits 148,953 141,067 174,050 135,281 135,281 175,653 179,645 40,372 29.8% 3XX Supplies 1,490 5,117 2,950 2,950 2,950 3,150 3,150 200 6.8% 4XX Services and Charges 2,444,648 1,896,531 1,825,544 2,053,648 2,053,648 2,996,832 2,668,200 943,184 45.9% 5XX Intergovernmental - - 500 500 500 500 500 - 0.0% OXX I Other Financing Use 150,000 - - n/a TotalExpenditures: $ 3,174,499 1 $ 2,469,910 1 $ 2,461,072 $ 2,635,812 1 $ 2,635,812 1 $ 3,638,381 1 $ 3,324,244 1 $ 1,002,569 100 CITY OF FEDERAL WAY 2023-24 BUDGET LAW DEPARTMENT - CRIMINAL PROSECUTION SERVICES Jennifer Castleton, Chief Prosecutor PURPOSE/DESCRIPTION: Five attorneys act as City Prosecutors in the Federal Way Municipal Court where non -felony cases are prosecuted. The prosecutors also appear on appeals from these cases. Legal defense for indigent defendants is provided through a contract with an outside law firm under the Mayor's budget. The prosecution staff handles an average of 750 infractions and 2000 criminal citations per year. The City Prosecutors and support staff coordinate all facets of enforcement of the City's Municipal Code: law enforcement, municipal court personnel, probation services, jail bookings and transport, counseling services, citizen/witness coordination, appointed and private defense counsels, and outside jurisdictions on shared defendants. 2023 Proposed Expenditures by Category upplies 0.1% ; 1cims 0.84Ib In addition, the prosecutors and support staff have frequent contact with citizens, victims, witnesses and defendants, respond to questions about victim assistance, criminal procedures, and case setting information, and advise the police regarding criminal and infraction matters. The Criminal Prosecution Division continues to use Proposition 1 Funding for the prosecution of Domestic Violence offenses, persistent City Code violators, and prosecution of drug/asset forfeitures. GOALS/OBJECTIVES: • Protect the safety of the public through effective prosecution of offenders. • Work with the Police Department for effective prosecution of domestic violence matters, DUI, and drug/asset forfeitures. • Effectively use resources by working with the Police Department and Municipal Court to use the prosecutor and staff time more efficiently and reduce officer overtime. • Provide training for police officers. PERFORMANCE MEASURES: Type/Description 2021 2022 2023 2024 Workload Measures: • Cases filed — criminal citations 1960 2035 3000 3000 • Domestic Violence cases received in System*- (included in 342 393 450 450 above criminal citation filings) Outcome Measures: • Total resolved cases 572 700 2750 2750 Efficiency Measures: • Criminal cases per prosecutor* 490** 407*** 600 600 *Doesn't include cases reviewed but not charged **The average cases per prosecutor are based on 4 FTE's *** The average cases per prosecutor are based on 5 FTE's 101 CITY OF FEDERAL WAY 2023-24 BUDGET POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Director -City Attorney 0.20 0.20 0.20 0.20 0.20 0.20 0.20 66 Chief City Prosecutor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 55 Assistant City Attorney (0.5 FTE funded by P 0.50 0.50 0.50 0.50 0.50 0.50 0.50 53 City Prosecutor (1.5 FTE funded by Prop. 1) 3.00 4.00 3.00 4.00 4.00 4.00 4.00 48 Paralegal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 32 Domestic Violence Legal Advocate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Legal Assistant 1.50 1.50 1.50 1.50 1.50 1.50 1.50 28 Total Regular Staffing 8.20 9.20 8.20 9.20 9.20 9.20 9.20 n/a Change from prior year - 1.00 1 (1.00) - n/a Grand Total Staffing 8.20 9.20 1 8.20 1 9.20 1 9.20 1 9.20 1 9.20 n/a HIGHLIGHTS/CHANGES: The Law Department Criminal Division's proposed operating budget totals $1.30M in 2023 and $1.33M in 2024. This is a 9.1 % or $0.11 M increase to the 2023 proposed budget from the 2022 adjusted budget. EXPENDITURE SUMMARY: CRIMINAL PROSECUTION SERVICES - GENERAL FUND Code Item 2020 Actual 2021 I Actual 1 2022 2023 Proposed 2024 I Proposed 23 Proposed - 22 Adj Adopted I Adjusted I Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages $ 528,662 $ 568,029 $ 554,032 $ 692,466 $ 692,466 $ 714,653 $ 727,150 $ 22,187 3.2% 2XX Benefits 176,563 190,513 210,532 211,984 211,984 267,045 271,502 55,061 26.0% 3XX Supplies 1,046 1,468 2,575 2,575 2,575 3,075 3,075 500 19.4% 4XX Services and Charges 3,300 8,873 9,003 9,003 9,003 10,803 11,353 1,800 20.0% Total Expenditures: $ 709,570 $ 768,882 $ 776,142 $ 916,028 $ 916,028 $ 995,576 $1,013,080 $ 79,549 8.7% CRIMINAL PROSECUTION SERVICES - UTILITY TAX PROPOSITION 1 FUND Code Item 2020 Actual 2021 Actual 1 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' I Adopted I Adjusted I Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages $ 180,790 $ 190,072 $ 202,171 $ 202,171 $ 202,171 $ 223,340 $ 231,050 $ 21,169 10.5% 2XX Benefits 56,532 57,891 76,825 76,825 76,825 84,869 87,799 8,044 10.5% TotalExpenditures: $ 237,322 $ 247,963 $ 278,996 $ 278,996 $ 278,996 $ 308,209 $ 3189848 $ 299213 10.5% 102 CITY OF FEDERAL WAY 2023-24 BUDGET MUNICIPAL COURT David Larson, Presiding Judge JUDGE Judge David Larson Presiding Judge • Overall Court Management • Misdemeanors and Gross Misdemeanor Cases • Infractions • Civil Impounds • Policy Planning ADMINISTRATION Tiziana Giazzi Administrator • Court Management • Budget management • Cash Flow Management • Probation/Security Contracts JUDGE Judge E. Brad Bales Judge • Serves as acting presiding judge in absence of presiding judge • Misdemeanor & Gross Misdemeanor Cases • Infractions • Civil Impounds COURT SERVICES PROBATION SERVICES Sharon Carlson Stacie Scarpaci Court Services Supervisor Probation Supervisor • Administrative Support • Administrative Support • Accounting • Probation Accounting • Case processing • Staff Supervision • Customer Service • Probation Compliance • Staff Supervision 103 CITY OF FEDERAL WAY 2023-24 BUDGET MUNICIPAL COURT David Larson, Presiding Judge 2021/2022 ACCOMPLISHMENTS PERSONNEL • Maintain and encourage continued professional development for all staff. • Ongoing training and maintenance of new case management system. • Staff continues to maintain a high degree of professional competency and customer service. COMMUNITY OUTREACH • Judge Brad Bales was added to the court in February to replace Judge Robertson • Partnered with King County Adult and Juvenile Detention for the PALS program (Pretrial Assessment and Linkage Services) • Continue to maintain a Community Court in spite of the difficulties o Note: COVID-19 has resulted in the loss of Valley Cities as a partner, but we gained Peer Kent, Ideal Option, and the Multi Service Center ass partners. • Forged a new partnership with Peer Kent and Des Moines Municipal Court for peer services • Partnered with Game of Life and Phenomenal She for mentor referrals • Conducted a Sequential Intercept Mapping workshop with over 50 stakeholders • Began to institute the use of the Sequential Intercept Model • Entered into an Interlocal Agreement for probation services with South King County Municipal Courts • Continue to partner with South Seattle College on Justice Involved Solutions education and training program • Sponsored the annual Federal Way School District and the Federal Way Arts Commission Court Art Contest o COVID-19 interfered with the ability to hold the 2020 and 2021 contest, but the 2022 contest was held • Judge Larson helps teach Street Law once per week at Todd Beamer High School • Judge Larson is a member of several statewide committees: o Board of Judicial Administration, Public Trust and Confidence Committee o District and Municipal Court Judges Association, Legislative Committee o District and Municipal Court Judges Association, Therapeutic Courts Committee o District and Municipal Court Judges Association, Council on Independent Courts o Civil Learning Council • Continued regular coordination meetings with Judges, Court Administrator, Court Services Supervisor, Probation, Prosecutor, and Public Defenders PROGRAMS/COST REDUCTIONS/EFFICIENCIES • Replaced JustWare with OCourt due to the discontinuation of support by the provider of JustWare software o The implementation of OCourt will align us better with most courts in King County • Implement the use of a new public defense firm hired by the City • The Court applied for and received a grant of $271,776 out of monies appropriated by the legislature in SB5476. The funds are being used to: o Fund Sequential Intercept Mapping workshop ($24,000) 0 1.6 FTEs of peer services to be shared with Des Moines Municipal Court through December 31, 2023 ($247,776) • Retained Policy Research Associates to conduct the Sequential Intercept Mapping workshop which resulted in the mapping of resources and services for South King County • Cleared backlog of trials and hearings caused by COVID • Reclassified staff to provide more equitable opportunities for staff growth, compensation, and increased retention • Implemented text reminders to defendants for court dates to increase attendance. This will hopefully serve to reduce the need for arrest warrants which would mean less jail bookings/expense 104 CITY OF FEDERAL WAY 2023-24 BUDGET 2023124 ANTICIPATED KEY PROJECTS • We need to implement the use of the Sequential Intercept Model at all intercepts including the community, law enforcement, the court, jails, and probation • We need to bolster the use of the Sequential Intercept Model citywide by hiring a coordinator that can benefit Community Development, Police, and the Court • Continue to work with the police, mayor, prosecutor, defense counsel, probation and other agencies to develop jail and jail alternative programs that reduce costs yet assure public safety. • Implement therapeutic programs for first time offenders. PURPOSE/DESCRIPTION: The Municipal Court of the City of Federal Way is organized under RCW 3.50 with jurisdiction over violations of the Federal Way Revised Code and Revised Code of Washington provisions adopted by the City that occur within the boundaries of the City of Federal Way. GOALS/OBJECTIVES: • Provide an accessible forum for individuals to resolve issues. • Provide a forum to settle disputes in a fair, efficient, courteous and dignified way in accordance with due process of law. PERFORMANCE MEASURES: Type/Description Workload Measures: • Traffic Infraction Filings/Parking • Non -Traffic Infraction Filings • DUI Filings • Criminal Traffic Filings • Criminal Non -Traffic Filings • Civil Filings • Photo Enforcement Filings • Total Case Filings • Infraction Hearings Held/Parking • Non -Traffic Infraction Hearings Held • DUI Hearings Held • Criminal Traffic Hearings Held • Criminal Non -Traffic Hearings Held • Civil Hearings Held • Photo Enforcement Hearings Held • Total Hearings Held 2021 2022 2023 2024 4,705 8,000 5,500 5,500 138 250 200 200 142 200 180 180 872 1,100 900 900 946 1,800 1,066 1,066 5 6 5 5 34,568 25,000 32,000 32,000 41,376 36,356 39,851 39,851 2,864 4,500 3,600 3,600 41 - 50 50 1,956 1,800 1,900 1,900 2,701 2,700 2,800 2,800 6,899 6,800 7,500 7,500 9 - 10 10 5,105 6,500 6,500 6,500 19,575 22,300 22,360 22,360 105 CITY OF FEDERAL WAY 2023-24 BUDGET POSITION INVENTORY: Position 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Municipal Court Judge (0.5 FTE funded by Prop 1) 2.00 2.00 2.00 2.00 2.00 2.00 2.00 58g Court Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 56 Probation Supervisor 1.00 1.00 1 1.00 1.00 1.00 1 1.00 1.00 42 Court Services Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 40 Probation Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 35 Probation Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 25 Judicial Specialist - - - - 9.00 9.00 9.00 24 Court Clerk II 4.00 1 4.00 4.00 4.00 - - - 21 c Court Clerk I 5.00 5.00 5.00 5.00 - - - 14c Total Regular Staffing 16.00 16.00 16.00 16.00 16.00 16.00 16.00 n/a Change from prior year - - - - - - - n/a Grand Total Staffing 1 16.00 16.00 1 16.00 16.00 1 16.00 16.00 16.00 n/a DEPARTMENT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted I Adjusted I Projected $Ch %Ch General Fund Operating Expenditure Summary: 022 General Operations $ 1,417,982 $ 1,494,116 $ 1,433,566 $1,775,540 $1,775,540 $ 1,584,120 $ 1,614,396 $ (191,420) -10.8% 021 Probation 362,811 376,998 385,340 478,385 478,385 426,794 437,327 (51,592) -10.8% Subtotal Operating Exp: $ 1,780,793 $ 1,871,113 $ 1,818,905 $ 2,253,925 $ 2,253,925 $ 2,010,913 $ 2,051,723 $ (243,011) -10.8% Non -General Fund Operating Expenditure Summary: 112 Traffic Safety $ - $ 7,577 $ 61,550 , $ 61,550 $ 61,550 $ 61,550 $ 61,550 $ 0.0% 114 Proposition 1 175,101 149,723 194,159 194,159 194,159 198,857 202,103 4,698 , 2.4% Prop 1 and Traffic Safety Exp: I $ 175,101 $ 157,300 $ 255,709 $ 255,709 $ 255,709 $ 260,407 $ 263,653 I $ 4,698 1.8% Total 1*nd tures:1 $ 1,955,894 $ 2,028,413 $ 2,074,615 ' $ 2,509,634 $ 2,509,634 $ 2,271,321 $ 2,315,376 I $ (238,313)' -9.5% 106 CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The Municipal Court's proposed operating budget totals $2.27M in 2023 and $2.32M in 2024. This is 9.5% or $0.24M decrease to the 2023 proposed budget from the 2022 adjusted budget. Major line item changes include: • Services and Charges - Decrease of $0.27M due to elimination of one-time Administrative Office of Courts grant services. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Projected $ Ch % Ch Municipal Court General Fund Operations Expenditure Summary: 1XX Salaries & Wages $ 896,880 $ 976,835 $ 963,701 $ 1,011,875 $ 1,011,875 $ 1,055,307 $ 1,077,246 $ 43,432 4.3% 2XX Benefits 358,432 373,807 343,216 344,089 344,089 374,265 382,602 30,176 8.8% 3XX Supplies 19,570 7,903 10,050 10,050 10,050 12,950 12,950 2,900 28.9% 4XX Services and Charges 87,674 135,570 116,598 409,526 409,526 141,598 141,598 (267,928) -65.4% 6XX I Capital Outlay 55,427 - - n/a Subtotal Operating Exp: $ 1,417,982 $ 1,494,116 $ 1,433,566 $ 1,775,540 $ 1,775,540 $ 1,584,120 $ 1,614,396 $ (191,420) -10.8% Probation Office General Fund Expenditure Summary: 1XX Salaries & Wages $ 196,188 $ 216,844 $ 214,344 $ 275,694 $ 275,694 $ 244,628 $ 252,261 $ (31,066) -11.3% 2XX Benefits 87,221 90,109 81,451 113,147 113,147 92,921 95,821 (20,226) -17.9% 3XX Supplies 995 6,900 6,900 6,900 6,000 6,000 (900) -13.0% 4XX Services and Charges 79,402 69,050 82,645 82,645 82,645 83,245 83,245 600 0.7% Subtotal Probation Fip: $ 362,811 $ 376,998 $ 385,340 $ 478,385 $ 478,385 $ 426,794 $ 437,327 $ (51,592) -10.8% Prop 1 Fund Expenditure Summary: 1XX I Salaries & Wages $ 131,500 $ 115,295 $ 140,695 $ 140,695 $ 140,695 $ 144,099 $ 146,451 $ 3,404 2.4% 2XX JBenefits 43,601 34,427 53,464 53,464 53,464 54,758 55,652 1,294 2.4% Subtotal Prop 1 : $ 175,101 $ 149,723 $ 194,159 $ 194,159 $ 194,159 $ 198,857 $ 202,103 $ 4,698 2.4% Traffic Safety Fund Expenditure Summary: 4XX I Services and Charges $ - $ 7,577 $ 61,550 $ 61,550 $ 61,550 $ 61,550 $ 61,550 $ - 0.0% Subtotal Traffic Safety>xp: $ - $ 7,577 $ 61,550 $ 61,550 $ 61,550 $ 61,550 $ 61,550 $ - 0.0% Total Expenclitures: $ 1,955,894 $ 2,028,413 $ 2,074,615 $ 2,509,634 $ 2,509,634 $ 2,271,321 $ 2,315,376 $ (238,313) -9.5% 107 CITY OF FEDERAL WAY 2023-24 BUDGET Parks, Recreation and Cultural Services John Hutton, Parks Director DUMAS BAY CENTRE MANAGER David Clemons • Conference & Retreat Rentals • Business Rentals • Theatre Rentals • Cultural Arts Programs • Facility Management • Grounds Maintenance • Contract Admin. • Marketing & Promotions • Brooklake Community Center • Concessions PARKS, RECREATION AND CULTURAL SERVICES DIRECTOR John Hutton • Council Committee/Commission Support • Department Direction • Implement Parks, Recreation & Open Space Comprehensive Plan • Intradepartmental Coordination • Regional Issues and Involvement COMMUNITY CENTER MANAGER Leif Ellsworth • Overall Management of Resources, Programs and Staff • Community/Cent er Recreation and Physical Plant Operations • Operating Budget and Capital Reserves Management • Manage Marketing/Promo tions and Community Outreach PARKS DEPUTY DIRECTOR Jason Gerwen • Open Space & Trails • Park Renovation • Contract Admin. • City Facilities Mgmt. • Security Systems • Commission Support • Urban Forestry Mgmt. • CIP Manaaement PARKS MAINTENANCE & FACILITIES MANAGER Derreck Presnell • Neighborhood & Community Parks • Facilities • Volunteer Programs • Athletic Field Maintenance • Grounds Maintenance • Rec. & Community Event Support • Play Structures • Direct Crews • Open Space, Trails & Urban Forestry • Operating & Capital Budget Manaaement ADMINISTRATIVE ASSISTANT II Mary Jaenicke • Director Support • Department Support • Council Committee Support • Commission Support • Customer Service • Contracts • Website Updates • Process Invoices RECREATION MANAGER Cody Geddes • Youth and adult athletics • Overall Management of Division and Staff • Operating Budget • Manage Marketing/Promo tions and Community Outreach • Scheduling of Athletic Facilities COMMUNITY RELATIONS LIASON/CONTRACT ADMINSTRATION Autumn Gressett • Serves as Liaison for the PAEC • Arrange all aspects of Resident Arts Organizations at PAEC • Manage Contracts for Entire Department 108 CITY OF FEDERAL WAY 2023-24 BUDGET PARKS, RECREATION AND CULTURAL SERVICES John Hutton, Parks Director 2021/2022 ACCOMPLISHMENTS • Coordination of significant safety upgrades, improvements and modifications to parks and facilities in response to Covid-19 • Major program enhancements to stay connected to community during pandemic. • FWCC received a $250K grant from King County to aid construction of new slide and play structure. • PAEC Awarded $531,068.40 through Shuttered Venue Operations Grant • PAEC Awarded $25,000 through King County Recovery Grant • Adjusted the food service model at Dumas Bay Centre to a preferred caterer and continue to build a strong relationship with them. • Constructed a continental breakfast bar at Dumas Bay Center which is run in-house. • Continued improvements at Brooklake which included demolition of Brooklake mobile home and out building. • Replaced Steel Lake barn roof, and two roofs at Saghalie Park restrooms. • Replacement of Saghalie track. • Provided temporary housing for Park Maintenance staff 2023/2024 KEY PROJECTS ANTICIPATED • FWCC Slide and play structure replacement • demolition of Brooklake Hall • Playground replacements & repairs • Facilities — HVAC Upgrades and security system replacements • Support of the Korean Garden project • Asphalt trail repairs • Rebuilding of customer and clients at FWCC and DBC to beyond pre -pandemic levels • Send staff members to Northwest Events Show PROPOSED CAPITAL PROJECTS AND FUNDING SOURCES DOLLARS IN THOUSAND: Sources (in thousands) Prior Misc / Total Total 2023 Proposed Projects REEI Years' Construct Trsfrs Sources Fkpenses Sources Major Maint & Impr. - Existing Park Facilities $ 105 $ - $ - $ 105 $ 105 $ 105 Annual Playground Repair & Repl. Prog ------------------------------------------------------------ 162 - ----- -------------------------------- - 162 --------------------- 162 162 Korean Garden - 100 - 100 100 100 Total2023 $ 267 $ 100 $ - $ 367 $ 367 $ 367 Sources in thousands Prior Misc / Total Total 2024 Proposed Projects REEL Years' Construct Trsfrs Sources >kpe n s e s Sources Major Maint & Impr. - Existing Park Facilities ------------------------------------- - 105 - -------------------------------------- - 105 105 I ---------- 105 -- Annual Playground Repair & Repl. Prog ------------------------------------------------------------ 162 - ------------------------------------- - 162 162 --------------------- 162 Asphalt Trail Repairs - 500 - 500 500 500 Total2024 $ 267 $ 500 $ - $ 767 $ 767 $ 767 109 CITY OF FEDERAL WAY 2023-24 BUDGET DEPARTMENT POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 I Proposed I Grade I Adopted I Adjusted I Projected Administration: Duector of Parks, Rec. &Cultural Svcs. 1.00 1.00 1.00 1.00 1.00 1.00 1.00 65 CR Liaison/Contract Admin 0.00 0.00 0.00 0.00 0.00 0.00 0.00 43 Administrative Assistant II 0.80 0.80 0.801 0.801 0.801 0.801 0.801 28 General Recreation: Recreation Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 47 CR Liaison/Contract Admin 1.00 1.00 1.00 1.00 1.00 1.00 1.00 43 Graphics Coordinator 0.33 0.33 0.33 0.33 0.33 0.33 0.33 34 Recreation Coordinator 3.50 3.80 3.50 3.80 3.80 3.80 3.80 33 Administrative Assistant II - 1.00 - 1.00 1.00 1.00 1.00 28 Administrative Assistant I 1.00 1.00 18 Maintenance: Parks Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 59 Parks & Facilities Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 Park & Facilities Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 Maintenance Worker III - - - 3.00 3.00 3.00 3.00 30m Maintenance Worker - II 3.00 3.00 3.00 6.00 6.00 1 8.00 1 8.00 26m Maintenance Worker I (1.0 FT funded by Prop. 1) 8.75 9.00 9.00 3.00 3.00 4.00 4.00 22m Facilities Maintenance Worker 1.50 2.00 2.00 2.00 2.00 2.00 2.00 22m Total General Fund: 24.88 25.93 25.63 25.93 1 25.93 28.93 28.93 n/a Federal Way Community Center: Community Center Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 47 Graphics Coordinator 0.33 0.33 0.33 0.33 0.33 0.33 0.33 34 Recreation Coordinator II -Aquatics 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Fitness Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Rental Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Customer Service Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Aquatic Facility Operator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30m Administrative Assistant 1 1.00 1.00 1.00 1.00 1.00 1.00 1.00 20 Custodian -Community Center 2.00 2.00 2.00 2.00 1 2.00 1 2.00 2.00 l41n Lead Lifeguard 2.00 2.00 2.00 2.00 2.00 2.00 2.00 13 Total Federal Way Comm. Center: 11.33 11.33 11.33 11.33 11.33 11.33 11.33 n/a Dumas Bay Centre: Dumas Bay Centre Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 45 Chef/Kitchen Coordinator 1.00 1.00 1.00 1.00 - - - 33 Dumas Bay Coordinator - - - - 1.00 1.00 1.00 33 Administrative Assistant I 1.00 1.00 1.00 1.00 - - - 18 Total Dumas Bay Centre: 3.00 3.00 3.00 3.00 2.00 2.00 2.00 n/a Total Regular Staffing 39.21 40.26 39.96 40.26 39.26 42.26 42.26 n/a Changefromprioryear - 1.05 (0.30)1 0.30 1 (1.00)1 3.00 1 - n/a Grand Total Staffing 39.21 1 40.26 39.96 1 40.26 1 39.26 1 42.26 1 42.26 n/a 110 CITY OF FEDERAL WAY 2023-24 BUDGET PARKS, RECREATION AND CULTURAL SERVICES John Hutton, Parks Director DEPARTMENT OVERVIEW PURPOSE/DESCRIPTION: The Parks, Recreation, and Cultural Services Department consists of five divisions: Parks Administration, Parks General Recreation, Federal Way Community Center, Dumas Bay Centre, and Parks Maintenance. The Department's mission is to enrich community life through the provision and stewardship of parks, leisure and cultural experiences. GOALS/OBJECTIVES: • Provide cost-efficient quality recreation and cultural programs to meet the needs of all ages, interests and abilities. • Provide a high quality of maintenance for all park areas and facilities. • Provide a balance of services and programs in parks and facilities for Federal Way's diverse population • Plan and implement ongoing acquisition and development of parks to meet the goals and objectives outlined in the Park Plan updated in 2019. • Promote ongoing public involvement through commissions, volunteers, public outreach and surveys. • Manage and maintain all City buildings and structures. • Promote a culture of teamwork and public service in all parks, recreation, and cultural activities. DEPARTMENT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $ Ch % Ch General Fund Operating Expenditure Summary: 310 Administration $ 395,938 $ 406,609 $ 281,647 $ 841,643 $ 841,643 $ 473,229 $ 481,652 $ (368,414) -43.8% 33x Maintenance 2,497,587 2,944,293 2,391,575 2,474,401 2,474,401 2,832,440 2,871,652 358,039 14.5% 35x General Recreation 914,785 1,210,962 1,520,473 1,404,104 1,404,104 1,643,507 1,647,597 239,403 17.1% Subtotal GF Operating Fxp.: $ 3,808,310 $ 4,561,865 $ 4,193,695 $ 4,720,147 $ 4,720,147 $ 4,949,176 $ 5,000,901 $ 229,028 4.9% Non -General Fund Operating Expenditure Summary. - HI I FW Community Center $ 1,367,316 $ 2,128,650 $ 2,756,334 $ 2,756,334 $ 2,756,334 $ 2,279,893 $ 2,306,857 $ (476,441) -17.3% Subtotal NewComm Center $ 1,367,316 S 2,128,650 $ 2,756,334 $ 2,756,334 $ 2,756,334 $ 2,279,893 $ 2,306,857 $ (476,441) -17.3% 114 Prop 1 Fund $ 111,084 $ 110,719 $ 104,802 $ 104,802 $ 104,802 $ 118,551 $ 121,097 $ 13,749 13.1% Subtotal Prop 1 Fund $ 111,084 $ 110,719 $ 104,802 $ 104,802 $ 104,802 $ 118,551 $ 1219097 $ 13,749 13.1% 115 PAEC Operating Fund S 1,452,916 $ 1,653,440 $ 2,299,757 $ 2,631,641 $ 2,631,641 $ 2,483,359 $ 2,483,359 $ (148,282) -5.6% Subtotal 115 PAEC Oper. Fund $ 1,452,916 $ 1,653,440 $ 2,299,757 $ 2,631,641 $ 2,631,641 $ 2,483,359 $ 2,483,359 $ (148,282) -5.6% 189 Parks Reserve $ - $ - S 15,793 $ 15,793 $ 15,793 S - $ - S (15,793) -100.0% btotal 189 Parks RR Oper. Fund $ $ - $ 15,793 $ 15,793 $ 15,793 $ - $ - $ (15,793) -100.0% 120 Paths & Trails $ $ 200,000 S - $ 30,000 $ 30,000 $ 100,000 $ 600,000 $ 70,000 233.3% Subtotal 120 P&T Oper. Fund $ - $ 200,000 $ - $ 30,000 $ 30,000 $ 100,000 $ 600,000 $ 70,000 233.3% 303 1 Parks CIP $ 217,428 $ 68,735 S 375,000 $ 595,000 $ 595,000 $ 367,000 $ 767,000 $ (228,000) -38.3% Subtotal Parks CIP Fund $ 217,428 $ 689735 $ 375,000 $ 595,000 $ 595,000 $ 367,000 $ 7679000 $ (228,000) -38.3% 402 Dumas Bay Centre $ 602,682 $ 632,483 $ 930,210 $ 1,000,110 $ 1,000,110 $ 764,097 $ 773,784 $ (236,014) -23.6% 505 Bldg & Furnishings 555,315 1,185,961 594,127 594,127 594,127 789,772 664,772 195,645 32.9% FnterpriseFund Oper $ 1,157,997 1 $ 15818,444 $ 1,5245337 $ 1,594,237 $ 1,594,237 $ 1,553,869 $ 15438,556 $ (40,369) 2.50/1 Total Expenditures: $ 8,115,052 1 $ 109541,853 $11,2699719 $12,447,955 $12,447,955 $11,851,848 $129717,771 i $ (596,108) 4.8% III CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The Parks Department's proposed operating budget totals $11.85M and $12.72M in 2023 and 2024 respectively. This is a decrease of $0.60M or 4.8% to the 2023 proposed budget from the 2022 adjusted operating budget. Major line item changes include: • Salaries & Wages/Benefits - Net Increase of $0.25M due to adding 3 Parks Maintenance Workers. • Services and Charges - Decrease of $0.18M due to elimination of one-time grant for Performing Arts & Event Center services. • Capital Outlays - Decrease of $0.73M due to less Parks CIP projects, and 2022 capital projects that are not yet carried forward into 2023. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Projected $Ch %21 Expenditure Summary: 1XX Salaries and Wages $ 3,300,083 $ 4,025,168 $ 4,340,413 $ 4,524,645 $ 4,524,645 $ 4,844,317 $ 4,911,266 $ 319,673 7.1% 2XX Benefits 1,238,723 1,371,143 1,095,039 1,347,259 1,347,259 1,280,354 1,304,329 (66,905) -5.0% 3XX Supplies 476,332 567,675 745,662 745,662 745,662 745,662 745,662 - 0.0% 4XX Services and Charges 2,711,478 3,537,347 4,001,554 4,493,338 4,493,338 4,318,256 4,193,256 (175,082) -3.9% 5XX Intergovernmental 32,732 92,172 50,105 50,105 50,105 50,105 50,105 - 0.0% 6XX Capital Outlays 215,731 41,670 875,000 1,095,000 1,095,000 367,000 767,000 (728,000) -66.5% 9XX Internal Services/Othei 139,972 144,265 146,153 146,153 146,153 146,153 146,153 - 0.0% OXX I Other Financing Use 762,414 1 15,793 1 45,793 1 45,793 1 100,000 1 600,000 1 54,207 118.4°/u Total Expenditures: $ 8,115,052 1 $10,541,853 1 $11,269,719 1 $12,447,955 1 $12,447,955 1 $11,851,848 1 $ 12,717,771 1 $ (596,108) 4.8% 112 CITY OF FEDERAL WAY 2023-24 BUDGET PARKS, RECREATION AND CULTURAL SERVICES - ADMINISTRATION John Hutton, Parks Director PURPOSE/DESCRIPTION: The Administration Division is responsible for the overall coordination of the department and supervision of park svc/cI planning, recreation, cultural services, and maintenance 80% operations. It also provides leadership to meet its mission of providing quality recreation programs, park development, acquisition and stewardship of over 1,100 acres of park land and six major facilities. The Administration Division also provides support to the Parks, Recreation, and Public Safety Council Committee, Arts Commission, Parks and Recreation Commission and Youth Commission. Additionally, it acts as the coordinating or central office for customer inquiries and information distribution for all parks and recreation programs. GOALS/OBJECTIVES: 2023 Proposed Expenditures by Category 0% erfurid 4% ersonneI 16% • Improve and enhance new and existing parks, facilities, and program opportunities to provide multiple functions • Provide a balance of services and programs in parks and facilities for Federal Way's diverse population • Protect, retain, and improve open space and educate and promote community awareness of the natural systems • Create community gathering spaces and activities including planning and coordination of downtown public space with economic & community development efforts. • Plan and design trails and pedestrian connections to regional trails and neighboring jurisdictions to increase planning and implementation of park plans for new annexation areas. PERFORMANCE MEASURES: Type/Description Workload Measures: Number of commissions and committees supported Number of Capital Projects Managed Outcome Measures: Total Acres of Park and Open Space Total Square Feet of Facilities operated and maintained POSITION INVENTORY: 2021 2022 2023 2024 4 4 4 4 3 3 3 3 1124 1124 1124 1124 251.791 251.791 251.791 251.791 Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Administration: Director of Parks, Rec. & Cultural Svcs. 1.00 1.00 1.00 1.00 1.00 1.00 1.00 65 Administrative Assistant II 0.80 0.80 0.80 0.80 0.80 0.80 0.80 28 To ta I Regular Staffing 1.80 1.80 1.80 1.80 1.80 1.80 1.80 n/a Change from prior year - - - - - - - n/a Grand Total Staffing 1.80 1.80 1.80 1.80 1.80 1.80 1.80 n/a 113 CITY OF FEDERAL WAY 2023-24 BUDGET DEPARTMENT SUMMARY: Code Item 2020 Actual 2021 Actual 7 2022 2023 Proposed 2024 Pro sed 23 Pro osed - 22 Ad' I Adopted I Adjusted I Projected $ Ch % Ch General Fund Operating Expenditure Summary: 310 Administration 1 $ 395,938 1 $ 406,609 1 $ 281,647 1 $ 841,643 1 $ 841,643 1 $ 473,229 1 $ 481,652 1 $ (368,414) -43.8% Subtotal GF Operating $ 395,938 1 $ 406,609 1 $ 281,647 $ 841,643 1 $ 841,643 1 $ 473,229 1 $ 481,652 1 $ (368,414) -43.8% Non -General Fund Operating Expenditure Summary: 115 PAEC Operating Fund $ 1,452,916 $ 1,653,440 $ 2,299,757 $ 2,631,641 $ 2,631,641 $ 2,483,359 $ 2,483,359 $ (148,282) -5.6% Subtotal 115 PAEC Oper. Fund $ 1,452,916 $ 1,653,440 $ 2,299,757 $ 2,631,641 $ 2,631,641 $ 2,483,359 $ 2,483,359 $ (148,282) -5.6% Total nditures: $ 1,848,854 $ 2,060,049 $ 2,581,404 $ 3,473,284 $ 3,473,284 $ 2,956,588 $ 2,965,011 $ (516,696) HIGHLIGHTS/CHANGES: The Administration Division proposed operating budget for 2023/2024 is $2.96M and $2.97M respectively. This is a decrease of $0.52M or 14.9% to the 2023 proposed budget from the 2022 adjusted operating budget. The below table includes the General Fund and the PAEC Operating Fund. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed -22 Ad' Adopted Adjusted Projected $ Ch % Ch Ex enditure Summa : 1XX Salaries & Wages 294,442 306,850 199,555 517,394 517,394 338,788 344,892 (178,605) -34.5% 2XX Benefits 96,771 95,887 75,831 317,988 317,988 128,179 130,499 (189,809) -59.7% 3XX Supplies 2,578 400 2,110 2,110 2,110 2,110 2,110 - 0.0% 4XX Services and Charges 1,348,096 1,549,946 2,196,942 2,528,826 2,528,826 2,380,544 2,380,544 (148,282) -5.9% 9XX Internal Servi,es/Othei 106,967 106,966 106,966 106,966 106,966 106,966 106,966 0.0% Total nditures: $ 1,848,854 $ 2,060,049 $ 2,581,404 $ 3,473,284 $ 3,473,284 $ 2,956,588 $ 2,965,011 $ (516,696)1 1 New Flagpole and Veteran's Memorial in Federal Way 114 CITY OF FEDERAL WAY 2023-24 BUDGET PARKS, RECREATION AND CULTURAL SERVICES - GENERAL RECREATION Cody Geddes, Recreation Manager 2023 Proposed Expenditures by Category PURPOSE/DESCRIPTION: The General Recreation Division plans and manages a wide variety of recreation, community center, athletic, and cultural programs, services and special events that provide activities that foster community spirit, build individual self-confidence and enhance the quality of life. Recreation Division's other program areas include: Community Recreation & Day Camps, Inclusive Recreation for adults of all -abilities., Youth and Adult Athletics, Community Events, Senior Services and Arts and Cultural Services. GOALS/OBJECTIVES: Persolw 77.044 .11lt)..li- /Chgs '.1 • Provide accessible recreation and cultural services and facilities for the community. • Coordinate community events and celebrations that provide opportunities for the community to celebrate and connect. • Provide services to enhance the health and wellbeing of our citizens. • Provide recreation and inclusive services to individuals with disabilities and special needs. • Provide spaces for the community to rent for business, performance, to celebrate special occasions. PERFORMANCE MEASURES: Type/Description Workload Measur Total Recreation & Cultural Services classes held Total senior classes / drop -in services Total Teen Participants Outcome Measures: Recovery ratio Efficiency Measures: Number of volunteer hours Number of Recreation & Cultural Services enrollments Number of Recreation & Cultural Services participant attendance POSITION INVENTORY: 1,906 2,003 2,020 2,050 1,631 1,852 2,000 2,100 80 350 400 425 50% 68% 72% 71% 480 850 1,000 1,200 2,587 13,000 14,000 15,000 181,947 277,484 300,000 310,000 Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected General Recreation: Recreation Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 47 CRLiaison/Contract Admin 1.00 1.00 1.00 1.00 1.00 1.00 1.00 43 Graphics Coordinator 0.33 0.33 0.33 0.33 0.33 0.33 0.33 34 Recreation Coordinator 3.50 3.80 3.50 3.80 3.80 3.80 3.80 33 Administrative Assistant II - 1.00 - 1.00 1.00 1.00 1.00 28 Administrative Assistant I 1.00 - 1.00 - - - - 18 Total General Fund: 6.83 7.13 6.83 7.13 7.13 7.13 7.13 n/a Total Regular Staffing 6.83 7.13 6.83 7.13 7.13 7.13 7.13 n/a Change from prior year 0.30 (0.30) 0.30 - - - n/a Grand Total Staffing 6.83 7.13 6.83 7.13 7.13 7.13 7.13 n/a 115 CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The General Recreation Division Budget includes Athletics and Special Services, and Community Recreation and Cultural Services. The General Recreation proposed operating budget for 2023/2024 is $1.64M and $1.65M respectively. This is an increase of $0.24M or 17.1 % to the 2023 proposed budget from the 2022 adjusted budget. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Propose 22 Ad' Adopted I Adjusted Projected $ Ch % Chg Expenditure Summary: 1XX Salaries and Wages $ 599,438 $ 738,039 $ 936,279 $ 809,846 $ 809,846 $ 961,193 $ 964,157 $ 151,347 18.7% 2XX Benefits 181,388 207,885 206,244 216,308 216,308 304,364 305,490 88,056 40.7% 3XX Supplies 26,602 74,145 97,541 97,541 97,541 97,541 97,541 - 0.0% 4XX Services and Charges 106,482 189,979 280,284 280,284 280,284 280,284 280,284 0.0% 5XX Intergovernmental 875 915 125 125 125 125 125 0.0% TotalExpenditures: 1 $ 914,785 1 $ 1,210,962 1 $1,520,473 1 $1,404,104 1 $1,404,104 1 $1,643,507 1 $1,647,597 1 $ 239,403 116 CITY OF FEDERAL WAY 2023-24 BUDGET PARKS, RECREATION AND CULTURAL SERVICES - COMMUNITY CENTER Leif Ellsworth, Community Center Manager 2023 Proposed Expenditures by Category PURPOSE/DESCRIPTION: The Federal Way Community Center opened in 2007. The facility features three gyms, two pools, fitness area, climbing wall, senior lounge, sauna/steam rooms, classroom space and community rooms for rental use. The facility charges a single -use fee and a discounted membership fee for pass holders, and also serves as a location for many general recreation classes and community events. GOALS/OBJECTIVES: acilp 2.9% Intergov't 0.9 i Ltal 1/0 • Provide a facility that promotes fitness and health through dynamic exercise programming and a state-of-the-art fitness studio. • Administer aquatics safety, education and fitness programs for all ages. • Provide a contemporary venue and excellent service staff for community- wide event, private occasion, and business rentals. • Provide opportunities for new athletic programs for young children that promote economic development. • Serve as a venue for general recreation programs, athletics, and senior services. Membership • Increase member retention from our current average of approximately 50% by implementing the following strategies: Continue using the fitness assessment for new members by using the following measures: o Find out what their fitness goals are. o Do some fitness assessing to gauge where they are now. o Connect the dots between where they are now and where they want to be by making fitness recommendations that will help them achieve results. o We believe that this simple process will not only lead to a higher retention rate (people stay and pay longer when they see results), but it will also increase our personal training revenue by at least $20,000 each year. Front Desk • Continue to invest in the education of our young people working at the front desk by implementing the following ideas: o Develop a semi-annual staff review with more specific success measures. Continue to invest in small pay increases for team members who are thriving and who show potential for longevity. o Send the entire team to a customer service seminar at least 1x per year. o Continue to cross train staff to work a variety of different departments, especially group fitness. o Increase the fun factor by having quarterly front desk team builders Group Fitness • Continue to grow our group fitness participation month by month and as a percentage of overall visits. We are currently seeing over 4,000 participants/month with approximately 26% of people scanning going to group fitness. Climbing • Consider long-term options for the Climbing Pinnacle; everything from tearing it down to make room for expanded fitness programming, to designing new program uses. • We want to try expanding our bouldering routes and add adult climbing classes. 117 CITY OF FEDERAL WAY 2023-24 BUDGET PERFORMANCE MEASURES: Type/Description Workload Measures: Number of birthday party rentals Number of special event rentals Number of meeting rentals Efficiency Measures: Operating within or better than designated utility tax contribution Efficiency Measures: Number of active passes Number of community center class enrollments Number of pass holder visits Number of daily admissions POSITION INVENTORY: 400 500 500 525 50 100 100 100 200 400 400 425 Yes Yes Yes Yes 3,000 3,250 3,250 3,500 1,000 1,500 1,550 1,650 135,000 175,000 185,000 195,000 56,250 72,000 75,000 77,500 Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adted A opdjusted Projected Federal Way Community Center: Community Center Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 47 Graphics Coordinator 0.33 0.33 0.33 0.33 0.33 0.33 0.33 34 Recreation Coordinator II -Aquatics 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Fitness Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Rental Services Coordinator 1.00 1.00 1 1.00 1.00 1.00 1.00 1 1.00 33 Customer Service Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Aquatic Facility Operator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30m Administrative Assistant I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 20 Custodian -Community Center 2.00 2.00 2.00 2.00 2.00 2.00 2.00 14m Lead Lifeguard 2.00 2.00 2.00 2.00 2.00 2.00 2.00 13 Total Federal Way Comm. Center: 11.33 11.33 11.33 11.33 11.33 11.33 11.33 n/a Total Regular Staffing 11.33 11.33 11.33 11.33 11.33 11.33 11.33 n/a Change from prior year - - - - - - n/a Grand Total Staffing 11.33 11.33 11.33 11.33 11.33 11.33 7 11.33 n/a 118 CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The proposed operating budget is $2.28M in 2023 and $2.31 in 2024. This is a decrease of $0.48M or 17.3% to the 2023 proposed budget from the 2022 adjusted budget. Major line item changes include: • Capital Outlay - Decrease of $0.50M due to 2022 capital projects that are not yet carried forward into 2023. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages $ 680,524 $1,114,372 $1,255,634 $1,255,634 $1,255,634 $1,272,705 $1,292,244 $ 17,072 1.4% 2XX Benefits 231,585 318,082 263,201 263,201 263,201 269,688 277,113 6,487 2.5% 3XX Supplies 116,884 167,586 194,000 194,000 194,000 194,000 194,000 - 0.0% 4XX Services and Charges 325,010 508,116 523,000 523,000 523,000 523,000 523,000 0.0% 5XX Intergovernmental 13,314 20,496 20,500 20,500 20,500 20,500 20,500 0.0% 6XX Capital Outlay - 500,000 500,000 500,000 (500,000) -]00.0% Total nditures : $ 1,367,316 $ 2,128,650 $ 2,756,334 $ 2,756,334 $ 2,756,334 $ 2,279,893 $ 2,306,857 $ (476,441) -17.3% 119 CITY OF FEDERAL WAY 2023-24 BUDGET PARKS, RECREATION AND CULTURAL SERVICES - DUMAS BAY CENTRE David Clemons, Dumas Bay Manager PURPOSE/DESCRIPTION: Dumas Bay Centre is operated as an enterprise fund. The multi -use facility offers business retreat and overnight and day use accommodations, rentals for events such as weddings and family celebrations. A 12-acre passive use park is located on the site and is managed by Dumas Bay Centre staff. The Knutzen Family Theatre offers performance space for local artists and art organizations, production assistance supplies for local arts organizations, performance and cultural arts 25.8°% events, cultural arts classes, technical theater classes, business and special events rentals. The facility also provides space for Recreation and Cultural Services classes on the lower level of the building. GOALS/OBJECTIVES: 2023 Proposed Expenditures by Category hitergov't hiterfimd 0.5% • Provide a regional conference and retreat center that enhances economic development. • Provide high quality rental space for private events & occasions. • Manage the Dumas Bay Park property as a passive use park. • Manage food service operation and increase revenue while raising awareness of the facility and services offered. PERFORMANCE MEASURES: Type/Description 2021 2022 2023 2024 Workload Measures: Number of use days 150 246 258 270 Number of overnight stays 85 168 176 185 Number of non -charged users 4 6 2 2 Outcome Measures: Recovery ratio 50.0% 75.0% 60% 70% Efficiency Measures: Number of contracts managed 2 2 2 2 Number of retreats 75 75 75 75 POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade I Adopted Adjusted Projected Dumas Bay Centre: Dumas Bay Centre Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 45 Chef/Kitchen Coordinator 1.00 1.00 1.00 1.00 - - - 33 Dumas Bay Coordinator - - - - 1.00 1.00 1.00 33 Administrative Assistant I 1.00 1.00 1.00 1.00 - - - 18 Total Dumas Bay Centre: 3.00 3.00 3.00 3.00 2.00 2.00 2.00 n/a Change from prior year - (1.00) n/a Grand Total Staffing 3.00 3.00 3.00 1 3.00 1 2.00 1 2.00 1 2.00 n/a 120 CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The Dumas Bay Centre proposed operating budget totals $0.76M in 2023 and $0.77M in 2024. This is a 23.6% or $0.24M decrease to the 2023 proposed budget from the 2022 adjusted budget. Major line item changes include: • Services and Charges - Decrease of $0.14M due to reducing one-time maintenance projects within the facility. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted I Adjusted I Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages $ 270,027 $ 262,724 $ 375,714 $ 375,714 $ 375,714 $ 305,994 $ 313,014 $ (69,720) -18.6% 2XX Benefits 94,545 87,285 85,714 85,714 85,714 59,221 61,888 (26,494) -30.9% 3XX Supplies 50,982 88,070 197,036 197,036 197,036 197,036 197,036 - 0.0% 4XX Services and Charges 153,005 146,603 228,359 298,259 298,259 158,459 158,459 (139,800) -46.9% 5XX Iffitergovernmental 1,119 10,502 4,200 4,200 4,200 4,200 4,200 0.0% 9XX I Internal Services/Othei 33,005 37,299 39,187 39,187 39,187 39,187 39,187 0.0% Total ntlitures: $ 602,682 $ 632,483 $ 930,210 $1,000,110 $1,000,110 $ 764,097 $ 773,784 $ (236,014) 121 CITY OF FEDERAL WAY 2023-24 BUDGET PARKS, RECREATION AND CULTURAL SERVICES - PARK MAINTENANCE Jason Gerwen, Parks Deputy Director PURPOSE/DESCRIPTION: The City of Federal Way maintains 10 community parks, 19 neighborhood parks, and 6 major facilities. The City also maintains 32 undeveloped open spaces, three trail systems for use by its citizens, and a park system that exceeds 1,100 acres. The Park Maintenance Division is responsible for facility maintenance and operations of City Hall, Police Storage, Steel Lake Annex, Steel Lake Maintenance Facility, the landscape at the Community/Senior Center, Dumas Bay Centre, and other City buildings. In addition, they are responsible for grounds and landscape maintenance on all city parks, trails, and open space areas. Rental of park facilities and picnic sites is also administered by this division. An increasing level of public use requires substantial maintenance effort coordinating City personnel, contract services and community resources. 2023 Proposed Expenditures by Category Supplies 6% GOALS/OBJECTIVES: • Complete a Park Maintenance Management Plan. • Complete construction of a new maintenance building at Celebration Park. • Follow maintenance plan to enhance maintenance of park system. PERFORMANCE MEASURES: Rsrarrm 64% Capital 11% :her Financing Use 3% Type/Description 2021 2022 2023 2024 Workload Measures: Number of parks with athletic fields 5 5 5 5 Number of sites requiring routine safety inspections 35 35 35 35 Number of park acres routinely maintained 657 657 657 657 Number of developed parks that require litter control 32 32 32 32 Number of restroom facilities 10 10 10 10 Number of city owned major facilities maintained 8 8 8 8 Number of other city owned buildings maintained 10 10 10 10 Outcome Measures: • of work orders completed w/in requested time frame 70% 70% 70% 70% • acres of athletic fields maintained in good condition 75% 75% 80% 80% • of park land mowed on schedule 85% 85% 85% 85% • of trash removed on schedule 90% 90% 90% 90% • of restrooms cleaned and sanitized daily 90% 90% 90% 90% 122 CITY OF FEDERAL WAY 2023-24 BUDGET POSITION INVENTORY: Positions JL 2020 Actual 2021 Ac 2022 2023 Proposed 2024 Proposed Grade kAaM�ted Adjusted Projected Maintenance: Parks Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 59 Parks Maintenance & Facilities Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 51 Park & Facilities Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 42 Maintenance Worker III - - - 2.00 2.00 2.00 2.00 30m Maintenance Worker - II 2.00 2.00 2.00 6.00 6.00 8.00 8.00 26m Maintenance Worker I (1.0 FTE fundedb 8.75 9.00 9.00 3.00 3.00 4.00 4.00 22m Total Regular Staffing 13.75 14.00 14.00 14.00 14.00 17.00 17.00 n/a Change from prior year - 0.25 - - - 3.00 - n/a Grand Total Staffing 13.75 14.00 14.00 14.00 14.00 17.00 17.00 n/a DEPARTMENT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 [-AdoptedTAdjusted 2023 Pro osed 2024 Pro osed 23 Pro osed - 22 Ad' I Projected $Ch %Ch General Fund Operating Expenditure Summary: 33x Maintenance 1 $ 2,497,587 1 $ 2,944,293 1 $ 2,391,575 1 $ 2,474,401 1 $ 2,474,401 1 $ 2,832,440 1 $ 2,871,652 1 $ 358,039 1 14.5% Subtotal GF Operating E*: 1 $ 2,497,587 1 $ 2,944,293 $ 2,391,575 $ 2,474,401 $ 2,474,401 $ 2,832,440 $ 2,871,652 $ 358,039 1 14.5% Non -General Fund Operating Expenditure Summary: 114 Prop 1 Fund $ 111,084 $ 110,719 $ 104,802 $ 104,802 $ 104,802 $ 118,551 $ 121,097 $ 13,749 13.1% 120 Paths & Trails - 200,000 - 30,000 30,000 100,000 600,000 70,000 233.3% 189 Parks Reserve - - 15,793 15,793 15,793 - - (15,793) -100.0% 303 Parks CIP 217,428 68,735 375,000 595,000 595,000 367,000 767,000 (228,000) -38.3% Subtotal Parks Others Fundl $ 217,428 $ 68,735 $ 375,000 $ 595,000 $ 595,000 $ 367,000 $ 767,000 $ (228,000) -38.3% Total EVenditures: I $ 2,826,099 $ 3,323,747 $ 2,887,170 $ 3,219,996 $ 3,219,996 $ 3,417,991 $ 4,359,749 $ 197,995 1 6.1% HIGHLIGHTS/CHANGES: The Park Maintenance proposed operating budget totals $3.42M in 2023 and $4.36M in 2024. This is a 6.1 % or $0.20M increase to the 2023 proposed budget from the 2022 adjusted budget. The below table includes the General Fund, the Utility Tax Proposition 1 Fund, the Paths & Trails Fund, the Parks Reserve Fund, and the Parks CIP Fund. Major line item changes include: • Salaries & Wages/Benefits - Net increase of $0.38M due to adding 3 Parks Maintenance Workers. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Pro osed - 22 Adj Adopted Adjusted Projected $ Chg I % Chg Expenditure Summary: 1XX Salaries & Wages $ 1,339,024 $1,476,783 $1,407,224 $1,400,050 $1,400,050 $1,748,437 $1,779,759 $ 348,387 24.9% 2XX Benefits 577,174 603,432 400,965 400,965 400,965 436,367 446,802 35,401 8.8% 3XX Supplies 230,164 197,887 226,166 226,166 226,166 226,166 226,166 - 0.0% 4XX Services and Charges 446,580 743,716 436,742 526,742 526,742 514,742 514,742 (12,000) -2.3% 5XX Intergovernmental 17,425 60,259 25,280 25,280 25,280 25,280 25,280 - 0.0% 6XX Capital Outlay 215,731 41,670 375,000 595,000 595,000 367,000 767,000 (228,000) -38.30% OXX Other Financing Use - 200,000 15,793 45,793 45,793 100,000 600,000 54,207 118.4% Total Fxpentiitures : $ 2,826,099 $ 3,323,747 T$2,887,170 $ 3,219,996 $ 3,219,996 $ 3,417,991 $ 4,359,749 $197,995 123 CITY OF FEDERAL WAY 2023-24 BUDGET PARKS, RECREATION AND CULTURAL SERVICES - PARK MAINTENANCE FACILITIES Derreck Presnell, Parks & Facilities Manager 2023 Proposed Expenditures by Category PURPOSE/DESCRIPTION: S cichgs The Park Maintenance Division is also responsible for facility maintenance and operations at City Hall Police, Storage Building, Steel Lake Annex, Steel Lake Maintenance Facility, the exterior of the Community Center, the Dumas Bay Centre, and the Brooklake Community Center and the Historical Society facility. Staff performs repairs and maintenance, manage contract services, coordinate annual facility and safety inspections and provide physical facilities support to all departments and public meetings. GOALS/OBJECTIVES: ■ Research and implement an energy savings plan ■ Develop a preventative maintenance and operations plan ■ Develop an operations manual for City Hall ■ Provide ongoing maintenance and repairs ■ Provide customer service to all departments & the public PERFORMANCE MEASURES: Type/Description Workload Measures: Number of square feet maintained Number of major buildings maintained Number of other buildings maintained Number of departments serviced Number of service contractors used Outcome Measures smov- % of work orders completed w/in requested time frame % of trash removed on schedule % of restrooms cleaned and sanitized daily POSITION INVENTORY: mel Rio 3.6% 2021 2022 2023 2024 251,791 251,791 251,791 251,791 8 8 8 8 10 10 10 10 10 10 10 10 28 28 36 36 85% 85% 70% 70% 100% 100% 100% 100% 100% 100% 100% 100% Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Maintenance Worker III - - - 1.00 1.00 1.00 1.00 30m Maintenance Worker 11 1.00 1.00 1.00 - - - - 26m Facility Maintenance Worker 1.50 2.00 2.00 2.00 2.00 2.00 2.00 22m To ta I Regular Staffing 2.50 3.00 3.00 3.00 3.00 3.00 3.00 n/a Change from prior year - 0.50 n/a Grand Total Staffing 2.50 3.00 3.00 3.00 3.00 3.00 3.00 n/a 124 CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The Park Maintenance Facilities (Building & Furnishings Fund) proposed operating budget in 2023/2024 is $0.79M and $0.66M respectively. This is a 32.9% or $0.20M increase to the 2023 proposed budget from the 2022 adjusted budget. Major line item changes include: • Salaries & Wages/Benefits - Increase of $0.07M primarily due to reclassifying a Maintenance Worker II to a Maintenance Worker III. • Services and Charges - Increase of $0.13M due to City Hall Elevator replacement. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed -22 Adi Adopted Adjusted Projected $ Ch % Ch Ex enditure Summary 1XX Salaries & Wages $ 116,628 $ 126,399 $ 166,008 $ 166,008 $ 166,008 $ 217,200 $ 217,200 $ 51,192 30.8% 2XX Benefits 57,260 58,572 63,083 63,083 63,083 82,536 82,536 19,453 30.8% 3XX Supplies 49,122 39,587 28,809 28,809 28,809 28,809 28,809 - 0.0% 4XX Services and Charges 332,306 398,988 336,227 336,227 336,227 461,227 336,227 125,000 37.2% OXX i Other Financing Uses - 562,414 - - - - - - 100.0% Total Fxpenditures: $ 555,315 $1,185,961 $ 594,127 $ 594,127 $ 594,127 $ 789,772 $ 664,772 1 $ 195,645 32.9% 125 CITY OF FEDERAL WAY 2023-24 BUDGET POLICE Andy J. Hwang, Police Chief POLICE DEPARTMENT Andy J. Hwang Chief of Police • Executive Management of the Department • Planning and Development of Effective Police Services • Regional issues and services coordination PROFESSIONAL STANDARDS Kurt Schwan Administrative Commander • Professional Standards • Internal Audit • Incident Review • Public Relations and Media FIELD OPERATIONS Kyle Sumpter Deputy Chief • Patrol Services o Patrol & K9 o Emergency Response o General Delivery of Police Services • Traffic o Traffic Safety Education o Traffic Law Enforcement o Traffic Accident Investigation. o Red Light Photo Enforcement • Special Operation Unit (SOU) • Contracted Police Services o School Resource Officers o The Commons Mall Officers • Specialty Teams o BDU, CCU, CDU, SWAT • Neighborhood Resource Centers • Safe Cities Program ADMINISTRATIVE SUPPORT Lynette Allen Chief s Office Manager • Supervise Animal Services Licensing • Program Administrator of Extra Duty • Department Support • Reports SUPPORT SERVICES Steve Neal Deputy Chief • Criminal Investigation (CIS) o Persons Crimes o Property Crimes o Special Investigations Unit (SIU) o Gangs o Criminal Intel. • Administration o Civilian Operations/Records o Budget o Training o Recruiting & Hiring o Internal Investigations o CALEA/Volunteers o Quartermaster o Fleet & Equipment o Jail/Transport Officers • Specialty Teams o VIIT 126 CITY OF FEDERAL WAY 2023-24 BUDGET POLICE Andy J. Hwang, Police Chief 2021/2022 ACCOMPLISHMENTS • CALEA Reaccreditation • Implemented Body Worn Camera Program • Increased Directed Patrol efforts to reduce violent crime • Use of ALPR and SafeCity LPR Technology • Impacting Illegal Encampments to address quality of life crimes • Retail Theft and Safety Initiative • Solved several high -profile violent crimes 2023/2024 AGENCY GOALS: • Provide for a safer community by having a positive impact on the index and quality of life crimes • Increase uniformed police presence in Downtown core and Westway areas • Obtain WASPC State Accreditation • Crime Analysis information distribution and implementation of directed patrol and operational plans • Maintain the RSO verification program to enhance public safety and provide better registration compliance • Community engagement and building partnerships • Illegal Encampment initiative to address quality of life crimes • Promote officer wellness and safety at every level DEPARTMENT POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Director -Police Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58D Deputy Chief 2.00 2.00 2.00 2.00 2.00 2.00 2.00 55D Commander 5.00 5.00 1 5.00 5.00 5.00 1 5.00 5.00 51 C Civilian Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 46 Lieutenant (2 FTE - Prop 1 & I-FTE Traffic Safety) 13.00 13.00 13.00 13.00 13.00 13.00 13.00 45I Office Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 Records Supervisor 2.00 2.00 2.00 2.00 2.00 2.00 2.00 35 Jail Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 34A Property/Evidence Supervisor 0.00 0.00 0.00 0.00 1.00 1.00 1.00 34 Police Officer* (16 FTE - Prop I & 9 FTE Traffic Safety) 113.00 129.00 116.00 129.00 129.00 129.00 129.00 32G Crime Analyst Program Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 32A Property/Evidence Custodian 1.00 1.00 1.00 1.00 0.00 0.00 0.00 32 Executive Assistant 0.00 0.00 0.00 0.00 0.00 0.00 0.00 31 Crime Analyst/Prevention Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30A Calea/Volunteer Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30A Transport Officer 3.00 3.00 3.00 3.00 3.00 3.00 3.00 30A Quartermaster 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30A Public Records Coordinator 1.00 2.00 1.00 2.00 2.00 2.00 2.00 27A Animal Services Officer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 24A Property/Evidence Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 20A Administrative Assistant 1 4.00 4.00 4.00 4.00 4.00 4.00 4.00 18A Records Specialist (I FTE-Prop 1) 11.00 13.00 11.00 13.00 13.00 13.00 13.00 18A Customer Service Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 18A Total Regular Staffing 167.00 186.00 170.00 186.00 186.00 186.00 186.00 n/a Change from prior year 1 19.00 -16.00 1 16.00 1 0.00 1 0.00 0.00 n/a Grant Total Staffing 167.00 1 186.00 170.00 1 186.00 1 186.00 1 186.00 186.00 n/a * 13 FTE Police officer, 2 FTE Records Specialist, and 1 FTE Public Records Coordinator added to Police Department 127 CITY OF FEDERAL WAY 2023-24 BUDGET POLICE Andy J. Hwang, Police Chief DEPARTMENT OVERVIEW THE DEPARTMENT'S VISION AND VALUES: The Federal Way Police Department is a community -based police department that represents the special qualities and SiaTio features of the City of Federal Way. The mission of the Federal Way Police Department is for every member to consistently earn the public's trust while enhancing the quality of life for residents, visitors, and businesses within our City. We accomplish our mission by providing the highest quality law enforcement, community education, and support services possible while making the best use of the resources entrusted to us. We are recognized as professional, innovative, progressive, ethical, and as a valued partner in building economic viability in our area. PURPOSE/DESCRIPTION: The Police Department provides city-wide community -based law enforcement services. The department strives to use innovative methods and advanced technology to enhance its efficiency and effectiveness, to provide safety to the Community. The Police Department works cooperatively with local law enforcement agencies such as the Valley Special Weapons and Tactics Team (SWAT); Valley Independent Investigative Team (VIIT) and police dispatch services through Valley Communications. Through teamwork and dedication, the agency remains committed to its new mission of providing the highest quality law enforcement, community education, and support services possible. GOALS/OBJECTIVES: The Federal Way Police Department strives to: • Provide a safe environment through community involvement, innovation, and education. • Be familiar with and practice current and modern law enforcement techniques and tactics. • Maintain a dedicated, well trained, equipped force function with integrity, accountability, and team work. DEPARTMENT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted I Po'ected % Ch Expenditure Summary: 91 Office of the Chief $ 375,477 S 383,038 $ 402,109 $ 146,307 $ 146,307 $ 438,140 $ 438,140 $ 291,833 199.5% 92-97 Support Services 6,996,780 6,776,859 7,939,370 8,070,180 8,070,180 8,657,175 9,078,732 586,995 7.3% 11X Field Operations 11,333,850 12,494,210 12,150,923 12,432,516 12,432,516 15,042,766 15,803,709 2,610,250 21.0% Subtotal Rp W/O contract $ 18,706,106 $19,654,107 $ 20,492,402 $ 20,649,002 $ 20,649,002 $ 24,138,081 $ 25,320,581 $ 3,489,078 16.9% 98 Jail Services $ 2,712,884 $ - $ _ $ - $ . $ _ S _ $ - n/a 98 Valley Communications 2,719,126 2,587,211 2,748,692 2,748,692 2,748,692 3,079,131 3,300,000 330,439 12.0% Subtotal Ep Contract $ 5,432,009 $ 2,587,211 $ 2,748,692 $ 2,748,692 $ 2,748,692 $ 3,079,131 $ 3,300,000 $ 330,439 12.0% Non -General Fund Expenditure Summary: 112 Traffic Safety $ 1,938,474 $ 2,604,496 $ 2,019,227 $ 2,765,031 $ 2,765,031 $ 2,774,920 $ 3,094,030 $ 9,888 0.4% 114 Prop 1 Fund 2,458,749 2,543,491 2,832,128 2,832,128 2,832,128 2,974,715 3,085,654 142,586 5.0% 122 Jail Fund - 2,223,602 3,319,584 1,819,584 1,819,584 2,500,000 2,700,000 680,416 37.4% $ 4,397,222 $ 7,371,589 $ 8,170,940 $ 7,416,744 $ 7,416,744 $ 8,249,635 $ 8,879,684 $ 832,891 11.2% Total lxpen(litures: $ 28,535,339 $ 29,612,907 $ 31,412,033 $ 30,814,438 $ 30,814,438 $ 35,466,846 $ 37,500,265 $ 4,652,408 15.1% 128 CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The Federal Way Police Department's primary objective will be to actively address crimes that impact the quality of life for our residents. The Police Department builds relationships with both private and public sector partners and the community itself, to bring every possible resource to bear. The Police Department will maintain its focus of continuing to identify quality individuals to fill anticipated vacancies. The agency will focus on its formal training programs in an effort to keep up with ever changing trends and legal issues. The department will also focus on continued improvement of service delivery, as it conducts a continual review of policies and procedures, as required by CALEA for National Accreditation. The Police Department's proposed operating budget is $35.5M in 2023 and $37.5M in 2024. This is a 15.1 % or $4.7M increase to the 2023 proposed budget from the 2022 adjusted budget. The table below includes the General Fund, the Traffic Safety Fund, the Jail Find, and Utility Tax Proposition 1 Fund. The Major line item changes include: Salaries & Wages/Benefits — Net Increase of $3.56M due to adding 13 new Police Officer FTE's, 2 new Records Specialists, and 1 Public Records Officer. Intergovernmental Services — Increase of $0.98M due to increased Valley Communication Services, and increase jail services. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages $ 16,061,832 $17,133,287 $18,057,400 $18,497,356 $18,497,356 $20,897,629 $21,883,895 $ 2,400,273 13.0% 2XX Benefits 5,307,021 5,459,848 6,151,406 5,913,844 5,913,844 7,073,788 7,448,569 1,159,944 19.6% 3XX Supplies 506,599 1,280,264 336,655 836,259 836,259 941,455 941,455 105,196 12.6% 4XX Services and Charges 1,101,509 1,274,033 1,180,724 1,226,724 1,226,724 1,388,724 1,391,724 162,000 13.2% 5XX Intergovernmental 3,997,761 4,314,941 5,668,992 4,168,992 4,168,992 5,148,393 5,556,436 979,401 23.5% 6XX Capital Outlay 86,353 133,678 - 154,406 154,406 - - (154,406) -100.0% 9XX Intcrnal Services/Other 16,857 16,857 16,857 16,857 16,857 16,857 16,857 0.0% OXX Other Financing Use 1,457,406 - - - - - 261,329 n/a Total F nclitures: $ 28,535,339 $ 29,612,907 $ 31,412,033 $ 30,814,438 $ 30,814,438 $ 35,466,846 $37,500,265 $ 4,652,408 15.1% 129 CITY OF FEDERAL WAY 2023-24 BUDGET POLICE - ADMINISTRATION DIVISION Andy J. Hwang, Police Chief PURPOSE/DESCRIPTION: The Administrative Division consists of the Office of the Chief. The Office of the Chief is responsible for the executive management of the department through planning. Within the Office of the Chief, staffing consists of the Chief of Police, and an Executive Assistant. GOALS/OBJECTIVES: 2023 Proposed Expenditures by Category Supplies 1 ,-/ Overall Leadership and Management of the Police Person Department 91,11 The establishment of Goals and Objectives Enhance the safety and quality of life for citizens Increase the operational efficiency and effectiveness of the agency PERFORMANCE MEASURES: Type/Description Workload Measures: • Number of Staff Hired • Number of Police Officer Applicants • Total Crime Prevention Community Contacts • Number of Orders of Protection Processed • Number of Concealed Pistol Licenses Processed • Number of Public Disclosure Requests • Total Animal Services Incidents Outcome Measures: • Number of Police Officer Candidate Background Investigations • Number of Items Received into Property/Evidence • Number of Orders of Protection Served • Number of Standards Investigations (Internal Investigations.) • FWPD Animal Licenses Sold • Animal Infractions Written Efficiency Measure • Average Vacancy Rate (sworn) • % of Background Investigations Resulting in Qualified Candidate * (CALCULATIONS BASED ON 6 MONTH TOTALS X2) ** (PROJECTED ESTIMATES ONLY) POSITION INVENTORY: 2021 2022* 2023** 2024** 20 25** 25 25 545 718 700 700 1221 1340 1400 1400 1051 1196 1200 1200 1326 1284 1300 1300 7072 6008 6500 6500 1386 1216 1250 1250 115 115 115 115 2069 2590 2500 2500 385 216 250 250 2 4 5 5 1113 1248 1300 1300 74 90 80 80 6% 9% 5% 5% 18% 18% 18% 18% Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Director -Police Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58D Office Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 Executive Assistant - - - - - - - 31 Total Regular Staying 2.00 1 2.00 1 2.00 1 2.00 1 2.00 1 2.00 1 2.00 1 n/a Change from prior year - - - - - - n/a Grand Total Staffing 2.00 2.00 2.00 2.00 2.00 2.00 2.00 n/a 130 CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The Administration Division will continue to manage and assess the department's current service levels to provide the City of Federal Way residents a cost effective and proactive police force. Federal Way Police Department members are encouraged to act as conduits of information from the community to the agency. Members are available to the public throughout the City, in the high schools and at substations, as well as the City Hall/Police facility. The information gathered by department members combined with statistical analysis, community surveys, and continuous evaluation of program effectiveness, will be used to best identify the needs of our community. The Police Administration Division's proposed operating budget totals $0.44M in 2023 and $0.44M in 2024. This is a 199.5% or $0.29M increase to the 2023 proposed budget from the 2022 adjusted budget. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted I Adjusted I Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages $ 269,334 $ 278,784 $ 263,028 $ 15,467 $ 15,467 $ 289,138 $ 289,138 $ 273,671 1769.4% 2XX Benefits 84,697 89,358 99,951 91,710 91,710 109,872 109,872 18,163 19.8% 3XX Supplies 2,799 538 7,630 7,630 7,630 7,630 7,630 - 0.0% 4XX Services and Charges 18,647 14,358 31,500 31,500 31,500 31,500 31,500 - 0.0% Total Ependitures: $ 375,477 $ 383,038 $ 402,109 $ 146,307 $ 146,307 $ 438,140 $ 438,140 $ 291,833 199.5% 131 CITY OF FEDERAL WAY 2023-24 BUDGET POLICE - SUPPORT SERVICES DIVISION Steve Neal, Police Deputy Chief PURPOSE/DESCRIPTION: The Support Services Division consists of the department's Civilian Operations Section, the Administrative Section and the Criminal Investigations Section (CIS). CIS contains three investigative units that specialize in crimes committed against persons, crimes committed against property, and crimes involving narcotics and/or vice. CIS also has a `Special Investigations' team tasked with identifying crime patterns and proactive enforcement efforts to address specific criminal problems. Each section is directed by a Commander or Civilian Manager that reports to the Deputy Chief or the Chief of Police. The sections provide the services described below. Civilian Operations • Records Unit • Property / Evidence • Crime Analysis / Prevention • Public Records Coordination • False Alarm Program • Technology Initiatives • Public Relations & Media Administrative Section • Department Budget • Training • Recruiting & Hiring • Internal Investigations • CALEA • Quartermaster • Fleet & Equipment • Jail /Transport Officers • Volunteer Coordination • Public Information Officer (PIO) svc!ch ION Supplies 0,6°'a 2023 Proposed Expenditures by Category 1111e, o ,t 61.1% Criminal Investigations • Persons Crimes • Property Crimes • Special Investigations Unit (SIU) • Gangs • Criminal Intelligence 132 CITY OF FEDERAL WAY 2023-24 BUDGET POSITION INVENTORY: POLICE SUPPORT SERVICES - GENERAL FUND Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected puty Chief ICo 1.00 1.00 1.00 1.00 1.00 1.00 1.00 55D mmanderr 2.00 1.00 1.00 1.00 2.00 2.00 2.00 51C Civilian Operations Manager 1.00 1.00 1 1.00 1.00 1.00 1.00 1.00 1 46 Lieutenant (1 FTE - Prop 1) 4.00 4.00 4.00 4.00 4.00 4.00 4.00 45I Police Record Administrator - - - - - - - 37 Records Supervisor 2.00 2.00 2.00 2.00 2.00 2.00 2.00 35 Property/Evidence Supervisor - - - - 1.00 1.00 1.00 34 Jail Coordinator - - - - - - - 34A Property/Evidence Custodian 1.00 1.00 1.00 1.00 - - - 32 Police Officer (9 FTE - Prop 1) 26.00 19.00 41.00 19.00 19.00 19.00 19.00 32G Crime Analyst Program Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 32A Crime Analyst/Prevention Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30A Caleallolunteer Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30A Transport Officer - - - - - - - 30A Quartermaster 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30A Public Records Coordinator 1.00 2.00 1.00 2.00 2.00 2.00 2.00 27A Property/Evidence Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 20A Administrative Assistant I 3.00 3.00 3.00 3.00 3.00 3.00 3.00 18A Records Specialist (1 FTE-Prop 1) 11.00 13.00 11.00 13.00 13.00 13.00 13.00 18A Customer Service Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 18A Total Regular Staffing 58.00 53.00 72.00 53.00 54.00 54.00 54.00 n/a Change from prior year - (5.00) 19.00 (19.00) 1.00 - - n/a Grant Total Staffing 58.00 53.00 72.00 53.00 54.00 54.00 54.00 n/a POLICE SUPPORT SERVICES - JAIL FUND Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Jail Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 34A Transport Officer 3.00 3.00 3.00 3.00 3.00 3.00 3.00 30A Total Regular Staffing 4.00 4.00 4.00 4.00 4.00 4.00 4.00 n/a Change from prior year - - - - - n/a Grant Total Staffing 4.00 4.00 4.00 4.00 4.00 4.00 4.0 n/a. 133 CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The Administrative Section will continue to evaluate staffing levels and responsibilities. The Civilian Operations Section is managing ongoing changes to its environment as the department moves through several technological advances. Field laptop report writing; wireless access; automated recording of property and evidence handling will continue to be focus areas for the agency requiring a great deal of support from Support Services. The Police Support Services' proposed operating budget totals $14.24M in 2023 and $15.08M in 2024. This is a 12.64% or $1.60M increase to the 2023 proposed budget from the 2022 adjusted budget. • Salaries & Wages/Benefits - Net increase of $0.62M due to adding 2 new Records Specialists, and 1 Public Records Officer. • Intergovernmental Services - Increase of $0.98M due increased Valley Communication Services, and increase jail services. EXPENDITURE SUMMARY: POLICE SUPPORT SERVICES - GENERAL FUND Code Item 2020 Actual 2021 Actual 1 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Projected $Ch %Ch Expenditure Summary: 1XX Salaries & Wages $ 5,259,586 $ 4,790,003 $ 5,543,327 $ 5,638,117 $ 5,638,117 $ 6,063,475 $ 6,368,952 $ 425,359 7.5% 2XX Benefits 1,775,489 1,591,172 2,024,764 2,060,784 2,060,784 2,222,421 2,338,502 161,637 7.8% 3XX Supplies 65,567 94,350 84,400 84,400 84,400 84,400 84,400 - 0.0% 4XX Services and Charges 253,207 301,335 286,879 286,879 286,879 286,879 286,879 - 0.0% 5XX Intergovernmental 3,997,637 2,587,211 2,748,692 2,748,692 2,748,692 3,079,131 3,300,000 330,439 12.0% 6XX Capital Outlay 60,447 - - - - - - - n/a 9XX Internal Services/Othe 16,857 n/a OXX Other Financing Use 1,000,000 n/a Total nditures: $ 12,428,789 $ 9,364,070 $10,688,062 $10,818,872 $10,818,872 $11,736,306 $12,378,732 $ 917,434 8.5% POLICE SUPPORT SERVICES - JAIL FUND Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Ado ted Adjusted Projectedd $Ch %Ch Expenditure Summary: 1XX Salaries & Wages S $ 246,592 $ 277,121 $ 277,121 $ 277,121 $ 299,914 $ 309,208 $ 22,793 8.2% 2XX Benefits 86,076 105,306 105,306 105,306 113,967 117,499 8,661 8.2% 3XX Sapplies 11,925 - - - - - - n/a 4XX Services and Charges 18,150 - - - - - - n/a 5XX Intergovernmental 1,726,052 2,920,300 1,420,300 1,420,300 2,069,262 2,256,436 648,962 45.7% 6XX Capital Outlay 117,950 - - - - - - n/a 9XX Internal Services/Other 16,857 16,857 16,857 16,857 16,857 16,857 0.0% Total Fx nditures: $ $ 2,223,602 $ 3,319,584 $1,819,584 $1,819,584 $ 2,500,000 $ 2,700,000 $ 680,416 1 37.4% 134 CITY OF FEDERAL WAY 2023-24 BUDGET POLICE - FIELD OPERATIONS DIVISION Steve Neal, Police Deputy Chief PURPOSE/DESCRIPTION: The core function of the Field Operation Division (Field Ops) is to protect people from violence. The division includes nearly everyone in police uniform. Field Ops provides 24-hour response to 911 calls for service. Field Ops investigates alleged crimes and vehicle collisions, and enforces laws and ordinances. Within Field Ops is "the backbone of local policing:" patrol. Field Ops also has uniformed specialty police officers in: Traffic, Special Operations Unit (SOU, bicycle team), School Resource Officers (SROs), the Commons Mall, K-9, Special Weapons and Tactics (SWAT Team), and the Bomb omic Disposal Unit (BDU). Pegs92.9%8% GOALS/OBJECTIVES: • Continue to participate in the overall department goal in the reduction of Index Crimes. • Continue to find methods to reduce quality of life crimes and crimes that impact families. • Maintain a pro -active approach to overall crime. 2023 Proposed Expenditures by Category Supplies 1.9q% PERFORMANCE MEASURES: Type/Description Workload Measures: • Calls for Service • Number of Referrals from Child Protective Services CPS/APS • CIS Cases Assigned • Total Accidents Occurred • DUI Traffic Enforcement Outcome Measures: • Criminal Case Numbers Drawn • Number of Reported False Alarms • Total Index Crimes • Total Arrests • Total Citation/Infractions Issued Efficiency Measures: • % of Criminal Cases Filed by CIS • % of False Alarms that are Billable • Response Time to Emergency Calls (Priority 1 calls) • Average Response Time (for all calls for service) • Annual Change to Index Crimes (CALCULATIONS BASED ON 6 MONTH TOTALS X2) ** (PROJECTED ESTIMATES ONLY) /Chgs .3% Dthex icing Use ).0% Capital 0.0% 2021 2022* 2023** 2024** 73,437 75,056 75,000 75,000 567 642 600 600 782 1,062 1,000 1,000 1,654 1,468 1,500 1,500 115 118 120 120 14,731 15,598 16,000 16,000 1,682 1,774 1,750 1,750 8,228 8,718 8,800 8,800 2,688 2,770 2,700 2,700 5,402 6,420 7,000 7,000 39.1 % 34.6% 35% 35% 22.4% 34.7% 35% 35% 5.43 5.88** 5.50 5.50 18.19 19.64 19.00 19.00 +2% +13%** -5% -3% 135 CITY OF FEDERAL WAY 2023-24 BUDGET POSITION INVENTORY: Positions 2020 ALuLlAk 2021 Actual 2022 2023 Proposed 2024 Proposed Grade III Adopted Adjusted Projected Deputy Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 55D Commander 3.00 4.00 4.00 4.00 3.00 3.00 3.00 51C Lieutenant (1 FTE-Prop 1 & 1-FTE Traffic Safety) 9.00 9.00 9.00 9.00 9.00 9.00 9.00 45I Police Officer (7 FTE-Prop 1 & 9 FTE Traffic Safety) 87.00 110.00 75.00 110.00 110.00 110.00 110.00 32G Animal Services Officer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 24A Administrative Assistant I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 18A Total Regular Staffing 103.00 127.00 92.00 127.00 126.00 126.00 126.00 n/a Changefromprioryear 24.00 1 (35.00) 35.00 (1.00) - Grand Total Staffing 103.00 127.00 92.00 127.00 126.00 126.00 126.00F9a HIGHLIGHTS/CHANGES: The Police Operations Division's proposed operating budget totals $20.79M in 2023 and $21.98M in 2024. This is a 15.3% or $2.76M increase to the 2023 proposed budget from the 2022 adjusted budget. Major line item changes include: • Salaries & Wages/Benefits - Net increase of $2.65M primarily due to adding 13 new Police Officer FTE's. EXPENDITURE SUMMARY: POLICE FIELD OPERATION - GENERAL FUND Code Item 2020 Actual 2021 Actual 1 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' I Adopted Adjusted Projected $Ch %Ch Expenditure Summary: 1XX Salaries & Wages $ 8,010,215 $ 8,790,933 $ 8,921,130 $ 9,263,716 $ 9,263,716 $10,879,063 $11,428,297 $ 1,615,347 17.4% 2XX Benefits 2,485,318 2,705,251 2,770,823 2,430,624 2,430,624 3,357,933 3,566,642 927,308 38.2% 3XX Supplies 438,233 569,837 244,625 329,425 329,425 389,425 389,425 60,000 18.2% 4XX Services and Charges 374,053 410,784 214,345 254,345 254,345 416,345 419,345 162,000 63.7% 6XX lCapitalOutlay 1 25,906 15,728 - 154,406 154,406 - - (154,406) -100.0% Total nditures: $ 11,333,850 $12,494,210 $12,150,923 $12,432,516 $ 12,432,516 $15,042,766 $15,803,709 $ 2,610,250 21.0% POLICE FIELD OPERATION - TRAFFIC SAFETY Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted I Adjusted I Projected Ch %Ch Expenditure Summary: 1XX Salaries & Wages S 712,419 $ 1,136,026 $ 1,000,527 $ 1,250,669 $1,250,669 $ 1,210,449 $ 1,252,319 $ (40,220) -3.2% 2XX Benefits 313,046 335,449 370,700 445,558 445,558 450,471 466,381 4,912 1.1% 3XX Supplies - 603,614 - 414,804 414,804 460,000 460,000 45,196 10.9% 4XX Services and Charges 455,603 529,407 648,000 654,000 654,000 654,000 654,000 - 0.0% OXX Other Financing Use 457,406 - 261,329 n/a iTotal Expenditures: $ 1,938,474 $ 2,604,496 $ 2,019,227 $ 2,765,031 $2,765,031 $ 2,774,920 S 3,094,030 S 9,888 POLICE FIELD OPERATION - UTILITY TAX PROPOSITION 1 FUND Code 2020 Actual 2021 Actual 1 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' I Adopted I Adjusted I Projected $Ch %Ch Expenditure Summary: 1XX I Salaries & Wages $ 1,810,277 $ 1,890,950 $ 2,052,267 $ 2,052,267 $ 2,052,267 $ 2,155,590 $ 2,235,981 $ 103,323 5.0% 2XX JBenefits 648,471 652,541 779,861 779,861 779,861 819,124 849,673 39,263 5.0% Total Ependitures: $ 2,458,749 $ 2,543,491 $ 2,832,128 $ 2,832,128 $ 2,832,128 $ 2,974,715 1 $ 3,085,654 $ 142,596 5.0% 136 CITY OF FEDERAL WAY 2023-24 BUDGET PUBLIC WORKS DEPARTMENT EJ WALSH, P.E., PUBLIC WORKS DIRECTOR DEVELOPMENT SERVICES Cole Elliott, P.E. Development Services Manager Perform civil engineering public works Ian review for residential and ommercial projects Determine development impacts Inspect construction projects erformed on private propertyand ublic ROW Provide assistance to development ommunitvand citizens !r right-of-way permits !r PW Development Manual SOUND TRANSIT Kent Smith, P.E. Sound Transit Liaison -Coordination of FWLE and TDLE projects on behalf of the City - Oversight of ST permitti ng -Oversight of City's responsibilities for environmental processes -City Council/Mayor briefings and guidance ENVIRONMENTAL SERVICES Rob Van Orsow Environmental Services Manager -Oversee Water quality management -Respond to water quality violations, provide education and resources to ensure compliance -Perform Water Quality sampling and monitoring -Manage Public Education and Public Works Department Communications -ESA/NPDES Compliance -Manage Solid Waste/Recycling Utility and franchise agreement -Coordinate city-wide waste reduction program & recycling programs -Coordinate with county in compliance with county -wide solid waste & hazardous waste plans -Applyforand manage Enviromental PUBLIC WORKS ADMINISTRATION EJ Walsh, P.E. Director Regional Issues and Involvement Coordinate Inte rloca I P W Affairs Department Direction/Operations Inter -Departmental coordination Department Budget Management/Preparation Inter -Agency Emergency Management Program oordination and Operational Management DEPUTY PUBLIC WORKS DIRECTOR Desiree Winkler, P.E. Deputy Public Works Director Department Budget Preparation Intra-Department Coordination Manage Emergency Operations Manage Maintenance Operations OPERATIONS Gene Greenfield Operations Manager nage Fleet Vehicles Maintenance -Manage Fleet Equipment Maintenanc -Manage the Acquisition of New Fleet Vehicles and Equipment -Manage Surface Water Facility Maintenance -Manage Street Maintenance -Manage Right of Way Landscaping -Manage Surface Water Infrastructure Inspections -Perform littercontrol of Right of Way ADMINISTRATIVE SUPPORT ara Gilchrist, Admin Assist II :hristine Tollefson, Admin Assist II helleySpringer, Admin Assist I Director Support Council Committee Support Department Support Customer Service Phone Coverage Website Updates Purchasing Assistant Contract Assistant TRAFFIC SERVICES Rick Perez, P.E. City Traffic Engineer Manage maintenance oftraffic signals, igning, street lighting, and pavement Review development applications and fentify mitigation for impacts to ransportation facilities Manage transportation planning Administer City -Wide Commute Tri p eduction Program Manage capital improvements and rant applications Administer traffic signal timing Develop a nd oversee long-range ransportation capital improvement plan ENGINEERING Christine Mullen, P.E. ho Engineering Manager -Manage pavement conditions and street overlay program -Develop and oversee long-range capital improvement plans -Manage capital projects feasibility -Manage capital projects design -Oversee bidding for construction -Capital project construction oversight -Grant application and compliance -Provide Engineering support for other Divisions and Departments within the City 137 CITY OF FEDERAL WA Y 2023-24 BUDGET 2021/2022 ACCOMPLISHMENTS Grants awarded in the total amount of $65,975,000 for transportation projects: • Pacific Hwy Non -Motorized Trail (ROW) • S 288th St Road Diet — Military Rd S to 34th Ave S • S 288th St Road Diet — 16th Ave S to 34th Ave S • S 27th Ave SW at SW 344th St Compact Roundabout • Citywide Pedestrian Safety • City Center Access • S 356th St — 1st Ave S to SR 99 (Link Light Rail Access) • S 348th St Preservation (9th Ave S to SR 99) • Pacific Hwy Non -Motorized Trail (Ph I CN) • SR 99 & S 373rd St Compact Roundabout • Pacific Hwy Non -Motorized Trail (Ph 11 CN) • S 320th St Preservation (1 It Ave S to SR 99) $ 725,000 $ 1,000,000 $ 2,000,000 $ 695,000 $ 1,240,000 $ 30,000,000 $ 20,000,000 $ 930,000 $ 1,835,000 $ 2,500,000 $ 3,600,000 $ 1,450,000 Grants awarded in the total amount of $382,625 for Solid Waste & Recycling projects: • DOE Solid Waste Financial Assistance Grant $ 102,487 • King County Hazardous Waste Management Grant $ 79,485 • King County Waste Reduction and Recycling Grant $ 110,653 • SWR Capacity Grant $ 50,000 • DOE Offramp Roadside Litter Control Grant $ 40,000 Completed the following key projects on time and within the approved budget, by leveraging all available sources of funding in addition to city funds: • 2020 Pavement Repair Project • Greenway Pavement Markings Phase 1 • SW 296th at 14th Slide Restoration • Streets ADA Upgrades • Greenway Pavement Markings Phase 2 • 2020 Asphalt Overlay Project • 2021 Storm Repair • 2021 Pavement Repair Project • SW 320th St Preservation • SW 356th St Preservation • S Dash Pt Rd Sidewalk Improvements • 2021 Asphalt Overlay Project • Access Revision Report (ARR) for the City Center Access Project • Updated FWRC Chapter 8.30.040 relating to speed limits • Updated FWRC Chapters 4.22, 4.23, 4.24, 19.256, and 19.257 related to wireless communication facilities • Updated FWRC Chapters 16.20.010 and 16.25.010 adopting the 2021 King County Stormwater Manual • Updated FWRC Chapter 4.40 related to sidewalk repair and assessments • Executed an interlocal agreement with WSDOT related to adaptive traffic signal maintenance • Surplussed Town Center 4 property for FWLE garage expansion • Executed a Master Lease Agreement with Verizon Wireless for Small Wireless facilities • Executed a franchise amendment with T-Mobile related to wireless facilities • Executed a franchise amendment with New Cingular Wireless related to wireless facilities • Ratified the 2021 WRIA 9 Salmon Habitat Plan • 2022 Comprehensive Plan Amendments for transportation facilities • Updated Title VI Plan • Completed the programming and site selection analysis for the Joint Operations and Maintenance Facility • Selected the preferred alternative for the Joint Operations and Maintenance Facility 138 CITY OF FEDERAL WAY 2023-24 BUDGET • Amended the Neighborhood Traffic Safety Program • Completed a department reorganization moving all Operations under one Manager and combined Solid Waste and SWM Water Quality into the Environmental Services Division • Implemented "Next Up — Leadership Challenge" Program to develop our future Public Works leaders • Completed annual updates to the 6-year Transportation Improvement Program • Updated Federal Way's American with Disabilities Act (ADA) Transition Plan • Completed over 1,000 sidewalk grinds on major arterials to remove trip hazards • Met all Surface Water NPDES Phase II permit requirements • Started our own in-house Commute Trip Reduction Program • Executed an interlocal agreement with City of SeaTac to perform Commute Trip Reduction • Provided numerous recycling and re -use events • Conducted recycling quality study in order to improve education and outreach with the ultimate goal of maintaining high quality recycling stream • Implemented a comprehensive education and outreach program for our Environmental Services Division including expanding our outreach an events and social media • Performed snow/ice removal for two major events • Developed and implemented a cost recovery process to improve the amount recovered and reduce the amount of time it takes to recover • "Outside the Box" idea implemented a new construction management software (HeadlightTM) to improve documentation handling for construction projects • "Outside the Box" idea implemented a Global Navigation Satellite System (GNSS) survey pole to be able to perform small scale survey work that directly feeds data into our computer aided drafting (CAD) software • Completed on -going permitting and oversaw construction of Sound Transit's Federal Way Link Extension project • Worked with Sound Transit on the Operations and Maintenance Facility (OMF) south feasibility • Worked with Sound Transit on the Tacoma Dome Link Extension (IDLE) preliminary feasibility • Completed permitting and oversaw construction on several major development projects including, four elementary schools and Federal Way HS Apprenticeship Building, two IRG Warehouses, Lakehaven Headquarters Building, Commons Mall pad sites, Woodlands at Redondo Plat, Pape clear and grade, 348' / 1 st Ave Mixed Use, and Smith Brothers Farms Distribution • Completed the bi-annual pavement ratings • Implemented a new program in Streets Maintenance called the CLR (Clean Litter from Right-of-ways) Crew included two new staff, vehicle, and the MadvacTM • Fleet purchased 22 vehicles and pieces of equipment 139 CITY OF FEDERAL WAY 2023-24 BUDGET PUBLIC WORKS DEPARTMENT EJ WALSH, P.E., PUBLIC WORKS DIRECTOR 2023-2024 ANTICIPATED KEY PROJECTS Design and Construction: • 2023 through 2025 Asphalt Overlay Program • Adaptive Traffic Control System • 161h Ave Trail — S 308'h to S 288'h • 28811 Road Diet — Pacific Hwy to 37'h Ave S • Military Road Preservation Project • S 348'h — 91h Ave S to Pacific Hwy Preservation Project • Redondo Creek Culvert Replacement • SWM Pipe Rehabilitation Project • Cold Creek Culvert Replacement • S 3731 / Pacific Hwy Intersection Improvements • SW 344'h and 21 s' Ave SW Compact Roundabout • Citywide Pedestrian Safety Improvements • S 3201h / 21 s' Ave Traffic Signal • Joint Use Operations and Maintenance Facility • S 356'h Culvert and Roadway widening. Departmental: • Review operations and programs and update / modify to ensure equitable access • Continue to expand public outreach and engagement • Continue to develop departmental efficiencies to optimize use of City resources • Complete City Center Access Environmental documentation and review • Update the Public Works Development Standards manual to reflect Code Updates, Changes in regulations and evolution of technologies for infrastructure • Citywide Water Quality Monitoring Program • Implement Neighborhood Drainage Program 0 140 CITY OF FEDERAL WAY 2023-24 BUDGET SWM CIP PROJECTS: Sources (in thousands) apenses (in thousands) IF 2023 Proposed Projects User Fees Grants Total Sources AN M Constr Prj. AL Total lipenses Small CIP - Annual Program $ 150 $ - $ 150 $ 150 $ 150 W. Hylebos Conservation Property Acquisition --------------------------------------------- South 356th Street Culvert Replacement 150 ------------------------------ 94 1,000 1,150 - 94 1,150 --------------------- 94 1,150 94 2018 Storm Drain CCTV Inspection and Assessment 100 - 100 _ _ _ _ Pipe Rehabilitation Project �— _ — 317 - 317 _100 317 _100_ — 317 Cold Creek Culvert Replacement 50 - 50 50 50 Redondo Creek Culvert Replacement at 16th Ave — 850 - 850 850 850 Citywide Water Quality Monitoring --------------------------------------------- Annual CB Repair 100 ------------------------------ 75 - 100 - 75 100 --------------------- 75 100 75 Neighborhood Drainage Program 25 - 25 25 25 S 324th St and SR-99 Draiange Improvements 75 - 75 75 ------------- 30 75 30 Pipe Upsizing at SW Campus Drive, West of 9th Ave SW -------------------- 30 - 30 019 Total 2023 $ 2,016 $ 1,000 $ 3,016 $ 3,016 $ 3,016 2024 Proposed Projects Sources (in thousands) User Grants Total Fees Sources Constr Prj. Total lipenses Small CIP - Annual Program --------------------------------------------- W. Hylebos Conservation Property Acquisition $ 150 ------------------------------ 150 $ - $ 150 - 150 $ 150 --------------------- 150 $ 150 150 South 356th Street Culvert Replacement --------------------------------------------- 2018 Storm Drain CCTV Inspection and Assessment --------------------------------------------- Pipe Rehabilitation Project 225 ------------------------------ 100 ------------------------------ 317 - 225 - 100 - 317 225 --------------------- 100 --------------------- 317 225 100 317 Cold Creek Culvert Replacement 80 - 80 80 80__ _ _ _ Citywide Water Quality Monitoring — 100 - 100 100 100 Annual CB Repair 75 - 75 75 75 Neighborhood Drainage Program 25 - 25 25 25 --------- S 324th St and SR-99 Draiange Improvements 275 - 275 275 ------ 275 Total 2024 S1,497 $ - $ 1,497 $ 1,497 $ 1,497 141 CITY OF FEDERAL WAY 2023-24 BUDGET TRANSPORTATION CIP PROJECTS: Sources (in thousands) Fxpenses (in thousands) Misc / Prior 2023 Proposed Projects REEF Fuel Grants Mifig/Tr LINT Bond Year's Total ConstrTotal Expenses Tax Imp Fees Trsfrs Sources Sources Prj. S 320th St @ 1st Ave South - - - 150 - - - 150 150 150 ----------------------------------------------------------------------- SR 99 HOV Lanes PH V ----------- ----®------------ 100 100 100 100 Adaptive Traffic Control SystemProject Phase I ------------------------------------ ------------ 20 - - 20 20 20 SR 509: SW 312th St - 21st Ave SW SRTS Project - - 20 - - - 40 60 60 60 City Center Access Phase I - Fnvironmental process update - - - 500 - - - 500 500 500 Street Light LID Conversion - - - - - 30 70 100 100 100 Variable Lane Use Control Signs Adaptive Traffic Control SystemProject Phase III 47th Ave SW and SW Dash Point Road Compact Roundabout - - 10 - - - - 10 10 10 16th Ave Trail - S 308th Street to S 288th Street 475 2,285 475 3,235 3,235 3,235 ---------------------------------------------------------------- Sound Transit ------------------------------------------------------------------------------- ------------------------------- 897 - 897 897 897 S 314th St Improvement - - 200 - - - 18 218 218 218 SR 99 @ S 373rd St Roundabout w/Median Control 100 100 - 200 200 200 21st Ave S @ 320th St Traffic Signal 345 730 340 105 1,520 1,520 1,520 Citywide ADA Retrofit 150 - - 100 250 250 250 S 356th St. -1st Ave S - SR 99 - - 300 - 300 600 600 600 SW 344th St. @ 27th Ave SW Compact Roundabout 180 560 - 180 920 920 920 Adaptive Traffice Signal Control System- City Center Stage 2- Detection Upgrade 100 600 700 700 700 Citywide Pedestrian Safety Systemhnprovements - 288 1,148 - - - - 1,436 1,436 1,436 Military Rd S: S 320th St - SR 18 Preservation Project - - 600 - - 605 - 1,205 1,205 1,205 SW King County Regional Trail Plan - 10 105 - - - 10 125 125 125 S 288th St - Pac Hwy S. to 34th Ave S Bike & Ped Improvements 275 - 1,100 275 1,650 1,650 1,650 Fiber Optic Network Loop - 317th to S 272nd 2,474 2,474 2,474 2,474 S 348th Preservation 7 8 840 - 171 1,026 1,026 1,026 Joint Operations & Maintenance Facility 2,000 - - 2,000 2,000 2,000 S 320th St at 21st Ave S Grade Separation - - - - - - 200 200 200 200 High Friction Surface Treatments ------------------------ -- ----- - - loo - - - - 100 loo loo $ 3,552 $ 306 $ 9,295 $ 4,630 $ 205 $ 1,286 $ 438 $19,712 $19,712 142 CITY OF FEDERAL WAY 2023-24 BUDGET TRANSPORTATION CIP PROJECTS: Sources (in thousands)Expenses in thousands Fuel 1VILtig/Tr Mse / Prior Total Constr 2024 Proposed Projects REST Grants LIFT Bond Year's Total Expenses Tax Imp Fees Sources Prj. Trsfrs Sources S 320th St @ 1st Ave South - - - 303 - - - 303 303 303 SR 99 HOV Lanes PH V - 100 100 100 100 S 312th St: Steel Lake Park - 28th Ave S (Pedestrian and Bicycle Safety Project) 1,100 - 1,100 1,100 1,100 City Center Access Phase I - Environmental process update - - - 300 - - - 300 300 300 Street Light LID Conversion - - - - - 30 70 100 100 100 16th Ave Trail - S 308th Street to S 288th Street 155 155 325 - 635 635 635 Sound Transit ---------- - - 188 188 188 188 SR 99 @ S 373rd St Roundabout w/Median Control - - 400 140 - - - 540 540 540 Citywide ADA Retrofit 150 - - 100 250 250 250 S 356th St. -1st Ave S - SR 99 - 300 300 300 300 Citywide RRFB Upgrades - 140 - - - - - 140 140 140 SW King County Regional Trail Plan - 10 105 - - - 10 125 125 125 S 288th St - Pac Hwy S. to 34th Ave S Bike & Ped Improvements 105 - 1,700 105 - 1,910 1,910 1,910 Joint Operations & Maintenance Facility - - - - - 42,000 - 42,000 42,000 42,000 S 320th St at 21st Ave S Grade Separation - - - - - - 75 75 75 75 City Center Greenway - - - - - 100 - 100 100 100 Adaptive Traffic Control System Phase IV(lst Ave S) - - ------------------------------------- - 89 - - - 89 89 89 High Friction Surface Treatments - - 852 - - - - 852 852 852 BPA Trail Extension - City Center ------- ------------------ ------------------------------------------------------ ------------------ 150 - 50 - - 200 200 200 Total 2024 $ 410 $ 305 $ 3,720 $ 937 $150 $ 43,530 $ 255 $ 49,307 1 $ 49,307 $ 49,307 143 CITY OF FEDERAL WAY 2023-24 BUDGET DEPARTMENT POSITION INVENTORY 2020 2021 2022 2023 2024 Positions 1 Actual Adopted Adjusted Projected Proposed I Proposed Grade Ir 7CapitalEngineering 0.73 0.73 0.73 0.73 0.73 0.73 0.73 66 W 0.38 0.38 0.38 0.38 0.38 0.38 0.38 59 eer - Traffic Safety Fund 1.00 1.00 1.00 1.00 1.00 1.00 1.00 57 al Engineering Manager - .05 FTE Overlay & .10 FTE Transp CIP 1.00 1.00 1.00 1.00 1.00 1.00 1.00 57 Development Services Manager 0.50 0.50 0.50 0.50 0.50 0.50 0.50 56 Operations Manager - 0.05 FTE Transp CIP & 0.05 504 Fleet & Equipment - 0.05 - - 0.05 0.05 0.05 54 Sound Transit Liaison - 1 FTE Transp CIP 1.00 1.00 1 1.00 1.00 1 1.00 1.00 1.00 54 Senior Traffic Engineer - Traffic Safety Fund 2.00 2.00 2.00 3.00 3.00 3.00 3.00 52 Senior Capital/Civil Engineer 3.00 2.00 3.00 2.00 2.00 2.00 2.00 50 Traffic Operations Engineer - Traffic Safety Fund 1.00 1.00 1.00 1.00 1.00 1.00 1.00 46 Senior Engineer Plans Reviewer - 1 FTE Transp CIP - 1.00 - 1.00 1.00 1.00 1.00 46 Capital Engineer - 0.50 FTE Overlay 1.00 1.00 1.00 1.00 1.00 1.00 1.00 45 Senior Engineer Plans Reviewer 1.15 - 1.15 1.15 - - - 43 Transportation Planner - - - 1.00 1 1.00 1.00 1.00 43 Engineering Plans Reviewer 1.00 2.00 1.00 1.00 2.00 2.00 2.00 41 Senior Engineering Technician - 0.75 FTE Transp CIP - 1.00 - 1.00 1.00 1.50 1.50 39 Construction Inspector - 0.50 FTE Overlay & 2.5 FTE Transp CIP 4.00 5.00 4.00 5.00 5.00 5.50 5.50 37 Engineering Technician - 0.25 FTE Overlay 2.00 2.00 2.00 2.00 2.00 2.00 2.00 1 36 Administrative Assistant II - 0.50 FTE Transp. CIP 1.70 1.70 1.70 1.70 1.70 1.70 1.70 28 Administrative Assistant I 0.28 0.28 0.28 0.28 0.28 0.28 0.28 20 Total Street Ihnd: 21.74 1 23.64 21.74 25.74 25.64 26.64 26.64 n/a PW Operational: Operations Manager - 0.05 FTE Transp CIP & 0.05 504 Fleet & Equipment - 0.15 - - 0.15 0.15 0.15 54 Street Systems Maint Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 42 SWM Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 42 SWM Inspection Supervisor - 1.00 - - 1.00 1.00 1.00 40 SWM R/D Inspector 1.00 1.00 1.00 1.00 2.00 2.00 2.00 37 Fleet Maintenance Coordinator - 1 FTE 504 Fleet & Equipment 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 Maintenance Worker III - 4.00 1 4.00 4.00 1 4.00 30m Maintenance Worker II (2 FTE 504 Fleet & Equipment) 4.00 4.00 4.00 3.00 3.00 6.00 6.00 26m Maintenance Worker I - (1 FTE Overlay) 11.00 13.00 13.00 12.00 12.00 12.00 12.00 22m Total PW Operational: 19.00 22.15 21.00 23.00 25.15 28.15 28.15 n/a Solid Waste & Recycling: Director-PW 0.12 0.12 0.12 0.12 0.12 0.12 0.12 66 Deputy Director-PW 0.12 0.12 0.12 0.12 0.12 0.12 0.12 59 Environmental Services Manager - 0.30 - - 0.30 0.30 0.30 54 Solid Waste/Recycling Manager 1.00 1.00 1.00 - - - na Environmental Services Contract Coordinator - 1.00 - - 1.00 1.00 1.00 39 Solid Waste/Recycling Coordinator 1.00 - - - - - - 39 Public Education & Outreach Specialist - 1.00 - - 1.00 1.00 1.00 35 Recycling Project Manager 1.00 1.00 1.00 1.00 - - 35 Administrative Assistant II 0.10 0.10 0.10 0.10 0.10 0.10 0.10 28 Administrative Assistant I 0.07 0.07 0.07 0.07 0.07 0.07 0.07 20 Total Solid Waste & Recycling: 2.41 4.71 2.41 2.41 2.71 2.71 2.71 n/a Surface Water Management: Director-PW 0.15 0.15 0.15 0.15 0.15 0.15 0.15 66 Deputy Director-PW 0.50 0.50 0.50 0.50 0.50 0.50 0.50 59 Development Services Manager 0.50 0.50 0.50 0.50 0.50 0.50 0.50 56 SWM Manager 1.00 - 1.00 1.00 - - - 54 Environmental Services Manager - 0.70 - - 0.70 0.70 0.70 54 Operations Manager - 0.80 - - 0.80 0.80 0.80 54 Senior Capital Engineer 1.00 1 1.00 1.00 1.00 1 1.00 1.00 1.00 1 50 Capital Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 45 Senior Engineer Plans Reviewer 0.85 - 0.85 0.85 - - - 43 SWM Asset Coordinator - 1.00 1.00 1.00 1.00 1.00 1.00 43 SWM Water Quality Program Supervisor 1.00 - - 1.00 1.00 1.00 43 Public Education & Outreach Supervisor 1.00 1.00 1.00 1.00 41 SWM Water Quality Program Coord 1.00 - L00 1.00 - - - 40 SWM Water Quality Specialist 1.00 1.00 1.00 - 2.00 2.00 2.00 39 Senior Engineering Technician - - - - - 0.5 0.5 39 Construction Inspector 1.00 1.00 1.00 1.00 1.00 1.50 1.50 37 Surface Water Quality Specialist - - - - - - - 35 SWM Pollution Control Specialist - 1.00 1.00 1.00 na Public Education & Outreach Specialist 1.00 - 1.00 1.00 34 Engineering Technician 1.00 1.00 1.00 1.00 32 Engineering Technician/Inspector 2.00 2.00 2.00 2.00 32 Administrative Assistant II 0.20 0.20 0.20 0.20 0.20 0.20 0.20 28 Administrative Assistant I 0.65 0.65 0.65 0.65 0.65 0.65 0.65 20 Total Surface Water Management: 12.85 14.50 14.85 13.85 11.50 12.50 12.50 n/a Total Regular Stafflng 56.00 65.00 60.001 65.00 65.00 70.00 70.00 n/a Change from prior year - 9.00 (5.00) - - 5.00 - n/a Grand Total Staffing 56.00 65.00 60.00 1 65.00 65.00 1 70.00 70.00 n/a 144 CITY OF FEDERAL WAY 2023-24 BUDGET PUBLIC WORKS DEPARTMENT EJ WALSH, P.E., PUBLIC WORKS DIRECTOR DEPARTMENT OVERVIEW PURPOSE/DESCRIPTION: The Public Works Department is organized into six divisions. 1 The Administrative Division provides the overall management of the department. 2 The Development Services Division provides the engineering plan reviews, permitting, and inspections of private development and Right of Way projects. s The Traffic Division provides transportation planning, traffic operations, and neighborhood traffic services. 4 The Engineering Division provides city wide engineering support and the feasibility analysis, engineering design, bidding and construction oversight for all capital projects. s The Environmental Services Division manages the Solid Waste/Recycling Utility and Surface Water Utility enforcement, water quality, and education functions. 6 The Operations Division manages street and storm water operations and maintenance and the Fleet Maintenance Division which provides oversight on maintenance of all City non -police vehicles and equipment. DEPARTMENT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Pro osed - 22 Ad' Adopted Adjusted Projected $ Ch % Ch StreetFund Operating Expenditure Summary: 210 Administration S 252,976 $ 251,668 $ 284,931 $ 284,931 $ 284,931 S 315,218 $ 317,110 $ 30,287 10.6% 220 Development Svcs 381,023 327,354 374,048 374,048 374,048 360,636 371,667 (13,412) -3.6% 230\260 Traffic Services 1,448,294 1,403,518 1,400,364 1,508,213 1,508,213 1,619,424 1,704,039 111,211 7.4% 240 Street Services 500,389 565,021 1,018,600 1,018,600 1,018,600 1,133,276 1,164,183 114,676 11.3% 240Operation Street Services - Operation 1,478,435 1,651,170 1,490,046 1,653,002 1,653,002 1,769,635 1,809,896 116,633 7.1% Subtotal STOperating Fxp.: $ 4,061,117 $ 4,198,731 $ 4,567,989 $ 4,838,794 $ 4,838,794 $ 5,198,188 $ 5,366,894 $ 359,394 7.4% Non -Street Fund Operating Expenditure Summary: 102 Arterial Street Overlay S 1,910,468 $ 2,332,950 $ 3,051,111 $ 2,077,917 $ 2,077,917 S 1,563,000 $ 1,563,000 $ (514,917) -24.8% 106 Solid Waste & Recycling 580,419 562,166 545,844 681,624 681,624 641,647 654,343 (39,976) -5.9% 112 Traffic Safety Fund 583,233 729,829 694,741 703,141 703,141 1,010,265 966,839 307,124 43.7% 116 Solid Waste 10% Utility Tax - 994,212 - 3,418,862 3,418,862 2,200,000 2,300,000 (1,218,862) -35.7% 306 Transportation CIP 6,746,549 7,131,617 7,773,566 26,274,109 26,274,109 19,912,000 49,507,000 (6,362,109) -24.2% 304 Surface Wtr Mgmt CIP 467,283 330,676 1,767,000 4,330,080 4,330,080 3,359,608 1,805,273 (970,472) -22.4% 401 Surface Wtr Mgmt 3,193,455 5,454,458 4,652,652 4,927,652 4,927,652 4,480,333 6,089,726 (447,319) -9.1% 401 Operation Surface Wtr Mgmt - Operation 1,213,663 1,283,513 1,463,377 1,463,377 1,463,377 1,970,275 2,014,574 506,898 34.6% 504 Fleet & Equipment 2,668,595 3,453,012 1,919,901 3,911,401 3,911,401 3,336,067 1,711,734 (575,334) -14.7% Subtotal Non-ST 0 per. Fxp.: $17,363,665 $22,272,433 $21,868,192 $47,788,163 $47,788,163 $38,473,196 $66,612,488 S (9,314,967) -19.5% Total Fxpenditures: $ 21,424,781 $ 26,471,164 $ 26,436,182 $ 52,626,958 $ 52,626,958 $ 43,671,384 $ 71,979,382 $ (8,955,573) -17.0% 145 CITY OF FEDERAL WAY 2023-24 BUDGET Highlights/Changes: The Public Works proposed operating budget totals $43.67M in 2023 and $71.98M in 2024. This is a 17.0% or $9.00M decrease to the 2023 proposed budget from the 2022 adjusted budget. Major line item changes include: • Services and Charges — Net decrease of $2.60M due to decreased 304 SWM capital expenditures and 306 Transportation capital expenditures categorized under services and charges instead of capital outlay. • Capital Outlays — Net decrease of $6.91 M due to capital projects in 2022 for SWM, transportation, and overlay projects that are not yet carried forward into 2023. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 2024 Proposed 23 Proposed - 22 Ad' Adopted I Adjusted Projected $ Chg Ch -Proposed Expenditure Summary: 1XX Salaries and Wages $ 4,727,496 $ 5,176,676 $ 6,574,878 S 6,745,794 $ 6,745,794 $ 6,689,709 $ 6,816,423 $ (56,085) -0.8% 2XX Benefits 1,746,596 1,811,492 1,810,553 1,813,301 1,813,301 2,213,068 2,283,676 399,768 22.0% 3XX Supplies 851,581 1,152,755 800,758 972,134 972,134 979,618 976,269 7,484 0.8% 4XX Services and Charges 4,507,351 4,960,741 3,068,584 4,852,744 4,852,744 2,254,673 2,329,673 (2,598,071) -53.5% 5XX Intergovernmental 1,357,404 1,268,990 1,021,592 1,011,736 11011,736 1,100,836 1,100,836 89,100 8.8% 6XX Capital Outlay 6,716,095 7,956,603 10,312,715 33,878,080 33,878,080 26,966,066 54,229,173 (6,912,014) -20.4% 8XX Debt Service -Interest - - 1,922 1,922 1,922 1,922 1,922 - 0.0% 9XX Internal Services/Other 896,772 1,098,313 835,180 843,580 843,580 895,180 835,180 51,600 6.1% oxx Other Financing Uses 621,487 3,045,594 2,010,000 2,507,667 2,507,667 2,570,312 3,406,230 62,645 2.5% Total Fxpenditures: $ 21,424,781 $ 26,471,164 $ 26,436,182 $ 52,626,958 $ 52,626,958 $ 43,671,384 $ 71,979,382 $ (8,955,573) -17.0% 146 CITY OF FEDERAL WAY 2023-24 BUDGET PUBLIC WORKS DEPARTMENT - ADMINISTRATION EJ WALSH, P.E., PUBLIC WORKS DIRECTOR PURPOSE/DESCRIPTION: The Administration Division of the Public Works Department provides the management of department - wide functions, inter -departmental coordination, participation in regional issues, maintenance of City Right of Ways, monitoring and overall departmental financial control. The administration of the Public Works Department is provided by the director, deputy director, and administrative assistants who provide support to the public and all department staff in the areas of purchasing, records management, budget preparation, scheduling and more. 2023 Proposed Expenditures by Category Perswuiel 97.9% sti �rcl�Qs The Director provides administrative and financial management of the Public Works Department and its divisions. The Director's responsibilities include: general policy decisions, participating in regional affairs, monitoring legislation and regulation changes, providing leadership in emergencies, and preparing and tracking the Department's budget. A key goal of the Administrative Division is providing excellent customer service to citizens, businesses, Council, public agencies, other City Departments, and Public Works staff. The Division provides administrative, coordination and record keeping for the daily operation and maintenance of the transportation and pedestrian network. The Division also develops long range and comprehensive planning goals; prioritizes, and implements maintenance programs and capital improvement programs. GOALS/OBJECTIVES: The Administrative Division provides overall budget control and management of the Public Works Divisions while implementing the Council's vision for the City. PERFORMANCE MEASURES: Type/Description Workload Measures. • Number of service requests processed Outcome Measures: • Percent of community requests responded to in same day • Percent of time a "live" person is available to handle constituent calls POSITION INVENTORY: 2021 2,580 2,784 3,589 4,589 95% 90% 85% 85% 99% 99% 99% 99% Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Director-PW 0.73 0.73 0.73 0.73 0.73 0.73 0.73 66 Deputy Director-PW 0.38 0.38 0.38 0.38 0.38 0.38 0.38 59 Administrative Assistant II 0.50 0.50 0.50 0.50 0.50 0.50 0.50 28 Total Street Fund: 1.61 1.61 1.61 1.61 1.61 1.61 1.61 n/a Grand Total Staffing 1.61 1.61 1.61 1.61 1.61 1.61 1.61 n/a 147 CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The proposed operating budget totals $0.32M in 2023 and $0.32M in 2024. This is a 10.6% or $0.03M increase to the 2023 proposed budget from the 2022 adjusted budget. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Pro osed - 22 Adj Adopted I Adjusted I Projected $ Ch % Chg Expenditure Summary: 1XX Salaries & Wages $ 187,558 $ 185,113 $ 201,668 $ 201,668 S 201,668 $ 223,615 $ 224,986 $ 21,947 10.9% 2XX Benefits 63,075 59,962 76,634 76,634 76,634 84,974 85,495 8,340 10.9% 3XX Supplies 1,453 4,289 2,350 2,350 2,350 2,350 2,350 - 0.0% 4XX Services and Charges 889 2,305 4,279 4,279 4,279 4,279 4,279 - 0.0% Total apenditures: I $ 252,976 1 $ 251,668 $ 284,931 1 $ 284,931 1 $ 284,931 1 $ 315,218 $ 317,110 1 $ 30,287 148 CITY OF FEDERAL WAY 2023-24 BUDGET PUBLIC WORKS DEPARTMENT - DEVELOPMENT SERVICES Cole Elliott, P.E., Manager 2023 Proposed Expenditures by Category PURPOSE/DESCRIPTION: Persmwel The Development Services Division of the Public Works 98`gl° Department manages the permit processing and conducts construction inspections for all adopted developments submitted to the City for approval. Such developments include: subdivisions, boundary line adjustments and lot line eliminations, single family, multi -family and commercial permits, right of way permits, land use modifications, site plan reviews, etc. The Division also screens applications for Supplies completeness; assures and enforces conformance with o.s-i approved plans, permits, codes, and City standards; issues svc,chgs code variances; maintains logs and status reports for all projects related to public works; provides technical assistance during construction; coordinates with Community Development and Building departments to facilitate the permit process; assists in maintenance of subdivision drawings and records; meets with customers and citizens on -site to identify development -related issues; and issues decisions regarding requests for modifications to surface water management and right-of-way requirements. GOALS/OBJECTIVES: The Development Services Division of the Public Works Department is committed to upholding the City of Federal Way's codes and development standards in a fair and consistent manner. Our goal is to accomplish this task by working closely with developers, contractors and property owners to provide them with a thorough and timely review of their projects and to provide guidance when needed to help bring projects to fruition. PERFORMANCE MEASURES: Type/Description 2021 2022 2023 2024 Workload Measures: • Number of development review committee meetings attended 76 77 77 78 • Number of Engineering Approval reviews 8 9 10 11 • Number of Commercial Building Permit reviews 76 78 79 80 • Number of Plat Applications (Full & Short) 12 13 14 14 • Number of Single -Family Applications 333 343 350 355 • Number of Final Plats 6 7 8 8 • Franchise ROW Permits 497 512 515 520 • Non -Franchise ROW Permits 57 58 60 62 Outcome Measures: • Average review time - projects under construction 10 days 10 days 10 days 10 days • Average review time - pre -application 10 days 10 days 10 days 10 days • Average review time - building permits 30 days 30 days 25 days 25 days • Average review time — SEPA 30 days 30 days 30 days 30 days • Average review time - site plan review 30 days 30 days 35 days 35 days • Average review time — Use Process Review 1 25 days 25 days 25 days 25 days • Average review time - outside agency review 20 days 20 days 20 days 20 days • Response time on requests for modifications 20 days 20 days 30 days 30 days • Response time on requests for inspections 2 days 2 days 1 day 1 day • Average review time — Franchise ROW permit 2 days 2 days 1 day 1 day • Average review time — Non -Franchise ROW permit 5 days 5 days 7 days 7 days Efficiency Measures: • Cost recovery ratio for the Division 48% 42% 45% 47% 149 CITY OF FEDERAL WAY 2023-24 BUDGET POSITION INVENTORY: Positions 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Development Services Manager 0.50 0.50 0.50 0.50 0.50 0.50 0.50 56 Senior Engineer Plans Reviewer 1.15 - 1.15 1.15 - - - 43 Engineering Plans Reviewer 1.00 2.00 1 1.00 1.00 2.00 2.00 2.00 41 Administrative Assistant II 0.10 0.10 0.10 0.10 0.10 0.10 0.10 28 Administrative Assistant I 0.10 0.10 0.10 0.10 0.10 0.10 0.10 20 Total Regular Staffing 2.85 2.70 2.85 2.85 2.70 2.70 2.70 n/a Change from prioryear (0.15) 0.15 - (0.15) - - n/a Grand Total Staffing 2.85 1 2.70 2.85 2.85 2.70 1 2.70 2.70 n/a HIGHLIGHTS/CHANGES: The proposed operating budget totals $0.36M in 2023 and $0.37M in 2024. This is a 3.6% or $0.01 M decrease to the 2023 proposed budget from the 2022 adjusted budget. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $Chg %Chg Expenditure Summary: 1XX Salaries & Wages $ 198,516 $ 239,713 $ 266,347 $ 266,347 $ 266,347 $ 256,628 $ 264,621 $ (9,719) -3.6% 2XX Benefits 62,757 76,583 101,212 101,212 101,212 97,519 100,556 (3,693) -3.6% 3XX Supplies 3,140 2,495 2,770 2,770 2,770 2,770 2,770 0.0% 4XX Services and Charges 116,610 8,563 3,720 3,720 3,720 3,720 3,720 0.01/( Total Expenditures: $ 381,023 $ 327,354 1 $ 374,048 $ 374,048 $ 374,048 1 $ 360,636 $ 371,667 1 $ (13,412) -3.6% 150 CITY OF FEDERAL WAY 2023-24 BUDGET PUBLIC WORKS DEPARTMENT - TRAFFIC Richard Perez, P.E., Traffic Engineer PURPOSE/DESCRIPTION: The Traffic Services Division provides the City of Federal Way's transportation planning, traffic engineering, and traffic control devices maintenance functions. This includes traffic signals, traffic signal coordination, signs and pavement markings, Neighborhood Traffic Safety Program, traffic mitigation analyses for development, Transportation Demand Management (TDM) and Commute Trip Reduction (CTR) programs, traffic design elements of street improvements, development/coordination of the Transportation Improvement Plan (TIP) and its grant applications, and transportation planning. Svc cha 19.1°5 Supplies 0.501. 2023 Proposed Expenditures by Category Interfimd 5.1% The 2021/2022 operating budget includes contracts for signs, pavement markings and traffic signal maintenance and operation services, provided by contract with King County and supplemented by a private on -call services contract. Arterial street lighting systems maintenance and operation services are provided by contract with Puget Sound Energy and King County. GOALS/OBJECTIVES: The Traffic Division will continue to maintain and operate traffic control devices, review development for transportation impacts and identify appropriate mitigation measures, respond to citizen requests, support the Transportation Capital Improvement Program, and perform all transportation planning functions for the City. PERFORMANCE MEASURES: Type/Description 2021 2022 2023 2024 Workload Measures: • Number of traffic signals 88 88 89 89 • Number of citizen action requests processed 500 550 575 575 • Number of development review applications 200 250 275 300 • Number of employees at commute trip reduction sites 4,000 4,000 4,000 4,200 Outcome Measures: • No. of timing plans developed for traffic signal coordination 100 100 115 115 • No. of traffic control changes implemented 60 60 60 60 • No. of neighborhood projects balloted 6 4 3 3 • Percent of development applications reviewed on time 100% 90% 90% 90% • No. of City employees changing travel mode to non -single 50 50 50 50 occupancy vehicle (SOV) • No. of Neighborhood Traffic Safety Projects presented to Council 6 0 3 3 Efficiency Measures: • Percent reduction in delays at signalized intersections 10% 5% 5% 5% • Percent change from SOV travel modes 1 % 1.5% 1.5% 1.5% 151 CITY OF FEDERAL WAY 2023-24 BUDGET POSITION INVENTORY: Positions10001 2020 I Actual 2021 Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected City Traffic Engineer - Traffic Safety Fund 1.00 1.00 1.00 1.00 1.00 1.00 1.00 57 Senior Traffic Engineer - Traffic Safety Fund 2.00 2.00 2.00 3.00 3.00 3.00 3.00 52 Traffic Operations Engineer - Traffic Safety Fund 1.00 1.00 1.00 1.00 1.00 1.00 1.00 46 Transportation Planner - - - 1.00 1.00 1.00 1.00 43 Construction Inspector 1.00 1.00 1.00 1.00 1.00 1.00 1.00 37 Administrative Assistant II 0.10 0.10 0.10 0.10 0.10 0.10 0.10 28 Administrative Assistant I 0.18 0.18 1 0.18 0.18 0.18 0.18 0.18 20 Total Street Fund: 5.28 5.28 5.28 7.28 7.28 7.28 7.28 n/a Grand Total Staffing 5.28 5.28 1 5.28 1 7.28 1 7.28 1 7.28 7.28 1 n/a HIGHLIGHTS/CHANGES: The proposed operating budget totals $2.63M in 2023 and $2.67M in 2024. This is a 18.9% or $0.42M increase to the 2023 proposed budget from the 2022 adjusted budget. This table includes Traffic and Commute Trip Reduction sections of the Street Fund, and the Traffic Safety Fund. Major line item changes include: • Intergovernmental - Net increase of $0.10M due to increased cost from King County for ROW and new traffic, signal, flashers maintenance. EXPENDITURE SUMMARY: TRAFFIC - STREET FUND Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Pro osed - 22 Ad' I Adopted Adjusted Projected $ Chg I % Chg Expenditure Summary: 1XX Salaries & Wages $ 78,650 $ 86,277 $ 106,741 $ 211,446 $ 211,446 $ 206,180 $ 215,574 $ (5,266) -2.5% 2XX Benefits 26,322 30,533 35,333 35,333 35,333 73,174 76,744 37,842 107.1% 3XX Supplies 17,661 7,560 5,400 18,400 18,400 13,149 9,800 (5,251) -28.5% 4XX Services and Charges 486,066 464,982 518,298 518,298 518,298 503,084 578,084 (15,214) -2.9% 5XX Intergovernmental 819,597 814,304 734,592 724,736 724,736 823,836 823,836 99,100 13.7% 6XX Capital Outlays 19,998 (138) - - n/a Total Expenditures: $ 1,448,294 $ 1,403,518 $1,400,364 $1,508,213 $1,508,213 $1,619,424 $1,704,039 $ 111,211 7.4% TRAFFIC - TRAFFIC SAFETY FUND Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted I Projected $ Chg % Chg Expenditure Summary: 1XX Salaries & Wages $ 422,432 $ 438,100 $ 449,088 $ 449,088 $ 449,088 $ 634,250 $ 646,260 $ 185,162 41.2% 2XX Benefits 160,801 160,247 170,653 170,653 170,653 241,015 245,579 70,362 41.2% 3XX Supplies - 28,542 - - - - - - n/a 9XX Internal Services/Other 102,939 75,000 83,400 83,400 135,000 75,000 51,600 61.9% Total Expenditures: $ 583,233 1 $ 729,829 $ 694,741 $ 703,141 $ 703,141 $1,010,265 $ 966,839 i $ 307,124 152 CITY OF FEDERAL WAY 2023-24 BUDGET PUBLIC WORKS DEPARTMENT - CAPITAL ENGINEERING Christine Mullen, P.E., Manager PURPOSE/DESCRIPTION: The Engineering Division of Public Works provides engineering services for the City, including the execution of the transportation and stormwater capital programs. Activities include planning, design, construction management, construction inspection of capital projects, and engineering support to other divisions and departments within the City. 2023 Proposed Expenditures by Category Other Fina Uses 4.3 P—nn nel lies 4 The Division provides administrative and managerial functions in overseeing the development of Capital infrastructure projects, construction management and 86.1% the capital projects. The Division also is responsible to develop and revise comprehensive capital improvement projects; Develop and implement short- and long-range programs; Coordinate work projects with other City departments, contractors, government agencies, organizations and the public as required; inspect work in progress; Assure projects are completed in compliance with codes, specifications, and standards. The Division also applies to various sources for related grants and administers these funds. GOALS/OBJECTIVES: The Engineering Division provides civil engineering services to the Public Works Department and also supports other departments within the City with their engineering needs. The Engineering Division implements the Council's mission and direction on the Capital Improvement Programs. Our goal is to identify and apply for all state and federal grant funding available and applicable for the City's transportation and stormwater Capital Improvement Programs and to manage the successful completion of these projects within the available budget and on schedule. PERFORMANCE MEASURES: ype/Description Workload Measure • Annual CIP Fund administered • Grant dollars administered • Number of lane miles repaired/rehabilitated Outcome Measures: • Percent of CIP project completed on time and within budget DEPARTMENT SUMMARY: 20 $13.7M $10.2M $27AM $27.2M $4.6M $3.41M $8.3M $2.5M 7.0 7.0 6.7 5.2 X_ 100% 100% 100% 100% Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Proected $Ch %Ch Non -General Fund Operating Expenditure Summary: 240 Streets S 500,389 $ 565,021 $ 1,018,600 $ 1,018,600 S 1,018,600 $ 1,133,276 $ 1,164,183 $ 114,676 11.3% 102 Overlay Program 1,910,468 2,332,950 3,051,111 2,077,917 2,077,917 1,563,000 1,563,000 (514,917) -24.8% 116 Soild Waste 10%Utility Tax - 994,212 - 3,418,862 3,418,862 2,200,000 2,300,000 (1,218,862) -35.7% 304 SWM CIP 467,283 330,676 1,767,000 4,330,080 4,330,080 3,359,608 1,805,273 (970,472) -22.4% 306 Transportation CIP 6,746,549 7,131,617 7,773,566 26,274,109 26,274,109 19,912,000 49,507,000 (6,362,109) -24.2% Total Expenditures: $ 9,624,688 $11,354,476 $13,610,277 $ 37,119,568 $ 37,119,568 $28,167,884 $ 56,339,455 $ (8,951,684) 241% 153 CITY OF FEDERAL WAY 2023-24 BUDGET POSITION INVENTORY: Positions 2020 Actual 1 2021 Actual 1 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Street Fund: Capital Engineering Manager - .05 FTE Overlay & .10 FTE Transp CIP 1.00 1.00 1.00 1.00 1.00 1.00 1.00 57 Operations Manager - 0.05 FTE Transp CIP & 0.05 504 Fleet & Equipment - 0.05 - - 0.05 0.05 0.05 54 Sound Transit Liaison - 1 FTE Transp CIP 1.00 1.00 1.00 1.00 1.00 1.00 1.00 54 Senior Capital/Civil Engineer 3.00 2.00 3.00 2.00 2.00 2.00 2.00 50 Senior Engineer Plans Reviewer - 1 FTE Transp CIP - 1.00 - 1.00 1.00 1.00 1.00 46 Capital Engineer - 0.50 FTE Overlay 1.00 1.00 1.00 1.00 1.00 1 1.00 1.00 45 Senior Engineering Technician - 0.75 FTE Transp CIP - 1.00 - 1.00 1.00 1.50 1.50 39 Construction Inspector - 0.50 FTE Overlay & 2.5 FTE Transp CIP 3.00 4.00 3.00 4.00 4.00 4.50 4.50 37 Engineering Technician - 0.25 FTE Overlay 2.00 2.00 2.00 2.00 2.00 2.00 2.00 36 Administrative Assistant 11- 0.50 FTE Transp. CIP 1.00 1.00 1.00 1.00 1.00 1.00 1.00 28 Total Street Fund: 12.00 14.05 12.00 14.00 14.05 115.05 15.05 n/a Total Regular Staffing 12.00 14.05 12.00 14.00 14.05 15.05 15.05 n/a Change from prior year - 2.05 (2.05) (0.05) 0.05 1.00 - n/a Grand Total Staffing 12.00 14.05 12.00 14.00 14.05 15.05 15.05 n/a HIGHLIGHTS/CHANGES: The proposed operating budget totals $28.17M in 2023 and $56.34M in 2024. This is a 24.1 % or $8.95M decrease to the 2023 proposed budget from the 2022 adjusted budget. The below table includes the Street Fund, the Arterial Street Fund, the Solid Waste 10% Utility Tax Fund, SWM CIP Fund, and the Transportation CIP Fund. Major line item changes include: • Services and Charges - Net decrease of $2.62M due to decreased 304 SWM capital expenditures and 306 Transportation capital expenditures categorized under services and charges instead of capital outlay. • Capital Outlays - Net decrease of $6.19M due to capital projects in 2022 for SWM, transportation, and overlay projects that are not yet carried forward into 2023. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Pro osed - 22 Ad' Adopted Adjusted Projected I $ Chg Nag Expenditure Summary: 1XX Salaries and Wages $ 1,396,814 $ 1,513,962 $ 2,404,644 $ 2,406,857 $ 2,406,857 $ 1,740,817 $ 1,711,316 $ (666,040) -27.7% 2XX Benefits 506,167 511,148 432,115 432,115 432,115 538,119 553,763 106,004 24.5% 3XX Supplies 49,732 27,580 6,201 6,201 6,201 6,201 6,201 - 0.0% 4XX Services and Charges 2,327,275 2,984,003 967,317 2,638,381 2,638,381 17,317 17,317 (2,621,064) -99.3% 5XX I Intergovernmental 223,763 93,809 - - - - - - n/a 6XX Capital Outlays 5,057,732 5,760,050 9,350,000 30,878,347 30,878,347 24,689,430 53,650,859 (6,188,917) -20.0% 9XX Internal Services/Other 18,204 18,397 - 100.0% OXX Other Financing Uses 45,000 445,525 450,000 757,667 757,667 1,176,000 400,000 418,333 55.2% Total Fx enditures: $ 9,624,688 $11354 476 $13,610,277 $ 37119 568 $ 37119 568 $ 28167 884 $ 56,339,455 $ 8 951 684 -24.1% 154 CITY OF FEDERAL WAY 2023-24 BUDGET PUBLIC WORKS DEPARTMENT - SOLID WASTE & RECYCLING Rob Van Orsow, Environmental Services Manager In 2021, the Public Works Department restructured the SWM and Solid Waste Divisions into Environmental Services and Operation Divisions to allow for increased efficiencies, better utilize resources, and create redundancy within the Department. For the Environmental Services Division, the focus is on three major areas: Outreach and Education/Department Communications, Solid Waste and Recycling, and Surface Water Quality. Water Quality and Recycling share common and overlapping outreach methods and ersoluiel messages, so outreach can be provided more broadly P6o 7% and efficiently. The Department is also putting direct emphasis on reaching our diverse residents and business more equitably. The Department is also making full use of virtual outreach, and expanding access to services such as recycling events by bringing `events' direct to residences rather than hosting large scale (and inefficient) recycling collection events. PURPOSE/DESCRIPTION: 2023 Proposed Expenditures by Category The Solid Waste and Recycling Utility's main objective is management of the City's solid waste services franchise, focusing on procurement and administration of contracted solid waste and recycling collection services for area businesses and residents. The Utility recently completed roll -out of a new contract with Waste Management as the franchised hauler. This contract runs through mid-2030, and implementation of the new contract's services will be ongoing through this biennium. Solid Waste Utility management includes: the annual rate modification process, operational review and corrective input, education and outreach planning and coordination, contract and services planning and implementation, and resolution of customer service issues. The Utility ensures the franchised hauler provides the highest level of service achievable through enforcing parameters set by the new contract. The Utility implements and promotes waste reduction, recycling, composting and moderate risk waste programming for residents and businesses through direct assistance, production and distribution of outreach materials, and events focused on education and material collection options for a wide range of materials, including wastes not normally collected curbside. The Utility assists area businesses and residents with managing waste disposal in a cost-effective and environmentally -sound manner. The Utility also participates in ongoing regional planning efforts related to solid waste, hazardous waste, and recycling. This includes: implementation of the recently adopted 2019 King County Comprehensive Solid Waste Management Plan (COSWMP) and ongoing rollout of Re+ regional waste diversion initiatives, and the 2021 update to the Hazardous Waste Management Plan (HWMP). The Utility also provides staff support for the HWMP Collection services workgroup to provide a city perspective in planning regional moderate risk waste services. The Utility participates in the Design Advisory Group for the Algona Transfer Station replacement project (South King Recycling and Transfer Station). This new transfer facility will feature a permanent drop-off site for residents and businesses to safely dispose of hazardous wastes, as well as comprehensive recycling and yard debris drop-off services. Construction is scheduled to begin this biennium, with full operations slated for 2026. The Utility also participates in the Metropolitan Solid Waste Advisory Committee (MSWAC), which provides a forum for officials to coordinate with King County on regional solid waste system elements (waste reduction/recycling, alternative disposal options, green building/construction plus demolition debris management, rate setting, and transfer system services). 155 CITY OF FEDERAL WAY 2023-24 BUDGET GOALS/OBJECTIVES: • Focus on equity in communications, making information accessible and inclusive • Host community events and workshops that are appealing to a wider range of residents, expanding the focus beyond sustainability to include resilience and creative use (and reuse) of at -hand resources • Design and implement impactful outreach materials and related campaigns to enhance the community's understanding of the Department's functions, while also emphasizing the more focused services provided through this Division • Ensuring compliance and implementation of the NPDES permit • Protect public health and safety, prevent property flood damage by protect, preserve and enhance surface water and natural habitats • Identify and correct illicit discharges and promote stormwater best management practices to avoid spills through periodic inspections PERFORMANCE MEASURES: Type/Description Workload Measures: • Targeted item recycling collection events • Repair Cafes • Events with Staff Present (Tabling) • Volunteer/Education Events • Social Media Posts Outcome Measures: • Grant revenue obtained POSITION INVENTORY: 2021 2022 2023 2024 11 13 10 10 2 4 4 4 2 10 8 8 0 0 5 5 139 140 150 150 $174,200 $163,400 $160,700 $160,700 Positions 2020 Actual 2021 I Actual 2022 2023 Proposed 2024 Proposed Grade Adopted Adjusted Projected Solid Waste & Recycling: Director-PW 0.12 0.12 0.12 0.12 0.12 0.12 0.12 66 Deputy Director-PW 0.12 0.12 0.12 0.12 0.12 0.12 0.12 59 Environmental Services Manager - 0.30 - - 0.30 0.30 0.30 54 Solid Waste/Recycling Manager 1.00 1.00 1.00 - - - na Environmental Services Contract Coordinator - 1.00 - - 1.00 1.00 1.00 39 Solid Waste/Recycling Coordinator 1.00 - - - - 39 Public Education & Outreach Specialist - 1.00 - - 1.00 1.00 1.00 35 Recycling Project Manager 1.00 1.00 1.00 1.00 - - - 35 Administrative Assistant II 0.10 0.10 0.10 0.10 0.10 0.10 0.10 28 Administrative Assistant I 0.07 0.07 0.07 0.07 0.07 0.07 0.07 20 Total Regular Staffing 2.41 4.71 2.41 2.41 2.71 2.71 2.71 n/a Change from prior year - 2.30 (2.30) - 0.30 - - n/a Grand Total Staffing 2.41 4.71 2.41 2.41 2.71 2.71 2.71 n/a 156 CITY OF FEDERAL WAY 2023-24 BUDGET HIGHLIGHTS/CHANGES: The proposed operating budget totals $0.64M in 2023 and $0.65M in 2024. This is a 5.9% or $0.04M decrease to the 2023 proposed budget from the 2022 adjusted budget. EXPENDITURE SUMMARY: Code Item 2020 Actual 2021 Actual 2022 [Adopted 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' I Adjusted I Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages $ 214,537 $ 253,442 $ 238,143 $ 286,809 $ 286,809 $ 296,709 $ 305,909 $ 9,899 3.5% 2XX Benefits 97,411 95,037 82,637 82,637 82,637 92,875 96,371 10,238 12.4% 3XX Supplies 33,739 11,948 3,575 12,575 12,575 18,286 18,286 5,711 45.4% 4XX Services and Charges 129,916 143,865 162,761 240,875 240,875 175,050 175,050 (65,825) -27.3% 9XX Internal Services/Other 61,817 57,876 58,727 58,727 58,727 58,727 58,727 0.0% OXX I Other Financing Uses 43,000 - - - - 1 - - n/a Total Expenditures: $ 580,419 $ 562,166 $ 545,844 $ 681,624 $ 681,624 $ 641,647 $ 654,343 $ (39,976) 157 CITY OF FEDERAL WAY 2023-24 BUDGET PUBLIC WORKS DEPARTMENT - SURFACE WATER MANAGEMENT Rob Van Orsow, Environmental Services Manager PURPOSE/DESCRIPTION: The Public Works Department is improving the outgoing communications by increasing both our presence on social media, and by purposefully focusing on effective communications with our more diverse residents and businesses. The Department's communications are now managed within the Environmental Services Division. The goal is to increase public awareness of all Department functions, beyond those directly tied to Environmental Services. kttefgod 8.9% Supplies 1.9% 2023 Proposed Expenditures by Category �VC��'bgC Other mcuig Use 0.1% 'eisoimel 0.1% The Surface Water Quality section is responsible for management of surface water (run-off and drainage) capital systems that are subject to the City's authority. Broadly, 0.1% this involves protecting developed and undeveloped Debt properties from flooding or runoff issues and also 58.0o-b accommodating new residential and commercial growth. The SWM Utility also promotes the preservation of natural drainage systems, fishery resources, and wildlife habitat. The Division strives to protect and improve the quality of the surface water run-off and our local receiving waters (streams, creeks, ponds, lakes, wetlands, and ultimately Puget Sound). Water Quality related functions include the following: Water Quality Source Control Inspections and Enforcement, Public Education and Outreach, Retention/Detention Facilities Inspections, and Surface Water Quality Monitoring. Each function is required for the City to meet National Pollutant Discharge Elimination Systems (NPDES) municipal storm -water permit, in coordination with State storm -water standards. GOALS/OBJECTIVES: The Surface Water Management Utility is responsible for NPDES compliance and implementation of the City's Comprehensive Surface Water Management Plan. Core objectives include: protect public health and safety; prevent property flood damage; protect, preserve and enhance surface water and natural habitats to support groundwater quality; and protect and enhance surface water and sediment quality by controlling harm caused by urban hydrologic changes and surface water -borne pollutants. This is accomplished through inspections of businesses to identify and correct illicit discharges and promote best management practices to avoid potential spills; through periodic inspection of private storm drainage facilities; and through an array of outreach to the community PERFORMANCE MEASURES: Type/Description Workload Measures: • Water Quality Grant Funds Administered E-newsletters Produced Outcome measures: • Percent completion of water quality monitoring and sampling targets • Number of Source Control Inspections completed (minimum annual target) • Completion and submittal of Stormwater Management Action Plan (annual requirement) • Known Illicit Discharges - Response and Enforcement • Assemble and Submit Ecology NPDES Annual Report • Lake Management District Support: Quarterly Meetings and Coordination of Services • Macroinvertebrates Site Sampling per Ecology Protocol 2021 2022 2023 2024 $35K $35K $35K $35K 10 13 18 18 N/A 25% 100% 100% 20% 20% 20% 20% 1x/year 1x/year 1x/year 1x/year 100% 100% 100% 100% 1x/year 1x/year 1x/year 1x/year 8x/year 8x/year 8x/year 8x/year 100% 100% 100% 100% 158 CITY OF FEDERAL WAY 2023-24 BUDGET POSITION INVENTORY: Positions 2020 Actual 2021 Actu4l 2022 2023 Prnnnqed 2024 Prnpo%d AInntpi Ad'Prnieeted Surface Water Management: Director-PW 0.15 0.15 0.15 0.15 0.15 0.15 0.15 66 Deputy Director-PW 0.50 0.50 0.50 0.50 0.50 0.50 0.50 59 Development Services Manager 0.50 0.50 0.50 0.50 0.50 0.50 0.50 56 SWM Manager 1.00 - 1.00 1.00 - - - 54 Environmental Services Manager - 0.70 - - 0.70 0.70 0.70 54 Operations Manager - 0.80 - - 0.80 0.80 0.80 54 Senior Capital Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 Capital Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 45 Senior Engineer Plans Reviewer 0.85 - 0.85 0.85 - - - 43 SWM Asset Coordinator - 1.00 1.00 1.00 1.00 1.00 1.00 43 SWM Water Quality Program Supervisor 1.00 - - 1.00 1.00 1.00 43 Public Education & Outreach Supervisor - 1.00 - - 1.00 1.00 1.00 41 SWM Water Quality Program Coord 1.00 - 1.00 1.00 - - 40 SWM Water Quality Specialist 1.00 1.00 1.00 - 2.00 2.00 2.00 39 Senior Engineering Technician - - - - - 0.50 0.50 39 Construction Inspector 1.00 1.00 1.00 1.00 1 1.00 1.50 1.50 37 SWM Pollution Control Specialist - 1.00 1 1.00 1.00 - - - na Public Education & Outreach Specialist 1.00 - 1.00 1.00 34 Engineering Technician 1.00 1.00 1.00 1.00 32 Engineering Technician/Inspector 2.00 2.00 2.00 2.00 32 Administrative Assistant II 0.20 0.20 0.20 0.20 0.20 0.20 0.20 28 Administrative Assistant I 0.65 0.65 0.65 0.65 0.65 0.65 0.65 20 Total Regular Staffing 12.85 14.50 14.85 13.85 11.50 12.50 12.50 n/a Change from prioryear - 1.65 0.35 (0.65) (2.35) 1.00 - n/a Grand Total Staffing 12.85 14.50 14.85 13.85 1 11.50 12.50 12.50 n/a HIGHLIGHTS/CHANGES: The proposed operating budget totals $4.48M in 2023 and $6.09M in 2024. This is a 9.1 % or $0.45M decrease to the 2023 proposed budget from the 2022 adjusted budget. The below table includes Surface Water Management operating fund. Major line item changes include: • Capital Outlay - Net increase of $0.09M due to replacing Skid Loader. • Other Financing Use - Net decrease of $0.36M due to decrease transfer out to capital projects. EXPENDITURE SUMMARY: Code Item 2020 ActualActual 2021 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $Ch %Ch Expenditure Summary: 1XX Salaries & Wages $ 974,015 $1,080,244 $ 1,425,204 $ 1,425,204 $1,425,204 $1,224,686 $ 1,267,305 $ (200,517) -14.1% 2XX Benefits 353,398 367,439 470,994 470,994 470,994 455,961 472,156 (15,033) -3.2% 3XX Supplies 11,975 41,082 20,000 26,000 26,000 56,900 56,900 30,900 118.8% 4XX Services and Charges 191,191 82,169 186,429 265,429 265,429 279,529 279,529 14,100 5.3% 5XX Intergovernmental 312,638 353,851 286,650 286,650 286,650 276,650 276,650 (10,000) -3.5% 6XX Capital Outlay - 10,501 - - - 88,920 27,581 88,920 n/a 8XX Debt Service -Interest - 1,922 1,922 1,922 1,922 1,922 - 0.0% 9XX Internal Services/Other 816,751 919,101 701,453 701,453 701,453 701,453 701,453 0.0% OXX Other Financing Use 533,487 1 2,600,069 1,560,000 1,750,000 1,750,000 1 1,394,312 3,006,230 (355,688) -20.3% Total Expenditures: $ 3,193,455 1 $ 5,454,458 $ 4,652,652 $ 4,927,652 1 $ 4,927,652 1 $ 4,480,333 $ 6,089,726 1 $ (447,319) -9.1% 159 CITY OF FEDERAL WAY 2023-24 BUDGET PUBLIC WORKS DEPARTMENT - OPERATIONS Gene Greenfield, Operations Manager PURPOSE/DESCRIPTION: The Operations Division manages the operations and maintenance of the City's streets, storm drainage, fleet (non -police) infrastructure and assets as well as maintains the City's conservation properties. In addition, the Operations Division is responsible for the City's emergency response for inclement weather and disasters including: snow and ice; landslides; localized flooding; wind events, etc. The Streets maintenance program activities include: asphalt crack sealing, pothole filling, patching, and paving; sidewalk grinding and replacement; vegetation control; landscape and irrigation maintenance; garbage, litter, illegal dumping; temporary and emergency road closures; and responding to citizen requests within the Right of Way. The Surface Water Management (SWM) maintenance program activities associated with the public storm and surface water system include the following program elements: Catch Basins, Manholes, Vaults, and Pipe Cleaning/Maintenance/Repair/Construction; Open Channel and Ditch Maintenance, Retention/Detention Ponds Maintenance, low impact development (LID) Infrastructure Maintenance, Flood Mitigation, as well as Emergency and Miscellaneous Services Program. The Surface Water Management (SWM) inspection program activities include inspection of public surface water infrastructure, utility locating, business inspections, regional inspections, spill response, and coordination with the Department of Ecology. Fleet maintenance program activities include: minor vehicle and equipment maintenance; contract management for fleet maintenance and fueling; purchase and surplus of vehicles and equipment; and vehicle and equipment outfitting. PERFORMANCE MEASURES: Type/Description 2021 2022 2023 2024 Workload Measures: • Number of street center lane mile within city limits 262 262 263 265 • Number of curb miles of sidewalk within city limits 296 296 300 304 • Number of acres of right-of-way landscaping maintained within city limits 33 33 34 35 • Number of curb miles mowed within city limits 61 61 61 64 • Number of garbage complaints responded to 1,589 2,551 3,686 5,025 • Number of Commercial Business Inspections (Private Drainage Facilities) 797 807 775 850 • Number of Retention/Detention Pond Facilities Maintained 239 240 241 245 Number of Water Quality Vaults and Detention Tanks Maintained 424 339 445 330 • Number of LID Facilities Maintained (Filtera, Modular Wetland, Rain Garden) 43 43 45 45 • Number of catch basin Structures Inspected and Maintained 6,381 8,025 7,000 9,200 • Linear feet of ditches maintained 5,750 5,750 5,750 5,750 Outcome measures: • Percent of community requests responded to in same day 13% 11 % 10% 8% • Percent completion of storm monitoring and sampling targets 100% 100% 100% 100% Percent of planned lake and stream & water quality projects completed on time 100% 100% 100% 100% 160 CITY OF FEDERAL WAY 2023-24 BUDGET POSITION INVENTORY: Positions 2020 Ac l 1 2021 Actual 2022 2023 ProgKed 2024 I roposed Grade Adopted Adjusted Projected Street Fund: Operations Manager - 0.05 FTE Transp CIP & 0.05 504 Fleet & Equipment - 0.15 - - 0.15 0.15 0.15 54 Street Systems Maint Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 42 SWM Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 42 SWM Inspection Supervisor - 1.00 - - 1.00 1.00 1.00 40 SWM R/D Inspector 1.00 1.00 1.00 1.00 2.00 2.00 2.00 37 Fleet Maintenance Coordinator - 1 FTE 504 Fleet & Equipment 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 Maintenance Worker III - - - 4.00 4.00 4.00 4.00 30m Maintenance Worker II (2 FTE 504 Fleet & Equipment) 4.00 4.00 4.00 3.00 3.00 6.00 6.00 26m Maintenance Worker I - (1 FTE Overlay) 11.00 13.00 13.00 12.00 12.00 12.00 12.00 22m Total Street Fund: 19.00 22.15 21.00 23.00 25.15 28.15 1 28.15 n/a Total Regular Staffing 19.00 22.15 21.00 23.00 25.15 28.15 28.15 n/a Change from prior year - 3.15 (1.15) 0.85 2.15 3.00 - n/a Grand Total Staffing 19.00 22.15 21.00 23.00 25.15 28.15 28.15 n/a DEPARTMENT SUMMARY: 2020 Code Item Actual JL%Ch 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Pro os ed - 22 Ad j Adopted Adjusted Projected $Ch Non -General Fund Operating Expenditure Summary: 240 Operation Street Services $ 1,478,435 $ 1,651,170 $ 1,490,046 $ 1,653,002 $ 1,653,002 $ 1,769,635 $ 1,809,896 $ 116,633 7.1% 401 Operation Surface Wtr Mgmt 1,213,663 1,283,513 1,463,377 1,463,377 1,463,377 1,970,275 2,014,574 506,898 34.6% 504 Fleet & Equipment 2,668,595 3,453,012 1,919,901 3,911,401 3,911,401 3,336,067 1,711,734 (575,334) -14.7% Total Expenditures: $ 5,360,693 $ 6,387,695 $ 4,873,325 $ 7,027,781 $ 7,027,781 $ 7,075,977 $ 5,536,203 $ 48,197 HIGHLIGHTS/CHANGES: The proposed operating budget totals $7.08M in 2023 and $5.54M in 2024. This is a 0.7% or $0.05M increase to the 2023 proposed budget from the 2022 adjusted budget. The below table includes Street operating Fund, Surface Water Management operating fund and Fleet & Equipment fund. Major line item changes include: • Salaries & Wages/Benefits - Net increase of $0.79M primarily due to adding 3 Maintenance Worker II's. • Capital Outlay - Net decrease of $0.81 M due to 2022 capital projects that are not yet carried forward into 2023. EXPENDITURE SUMMARY: Code 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Projected $Ch %Ch Expenditure Summary: 1XX Salaries & Wages $1,254,974 $1,379,826 $1,483,043 $ 1,498,375 $ 1,498,375 $2,106,823 $2,180,452 $ 608,448 40.6% 2XX Benefits 476,665 510,542 440,975 443,723 443,723 629,432 653,012 185,709 41.9% 3XX Supplies 733,880 1,029,260 760,462 903,838 903,838 879,962 879,962 (23,876) -2.6% 4XX Services and Charges 1,255,403 1,274,853 1,225,780 1,181,762 1,181,762 1,271,694 1,271,694 89,932 7.6% SXX Intergovernmental 1,406 7,025 350 350 350 1 350 350 0.0% 6XX Capital Outlay 1,638,365 2,186,190 962,715 2,999,733 2,999,733 1 2,187,716 1 550,733 1 (812,017) -27.1% Total Expenditures: $ 5,360,693 $ 6,387,695 $ 4,873,325 $ 7,027,781 $ 7,027,781 $ 7,075,977 $ 5,536,203 $ 48,197 0.7% 161 CITY OF FEDERAL WAY 2023-24 BUDGET BUDGET BY FUND 162 CITY OF FEDERAL WAY 2023-24 BUDGET 001 : GENERAL FUND PURPOSE/DESCRIPTION: The General Fund accounts for all receipts and disbursement transactions associated with all City operations that are not required to be accounted for in another fund. This fund is both tax- and general revenue supported. The fund is divided into ten primary departments: City Council, Mayor's Office, Municipal Court, Law, Finance, Human Resources, City Clerk, Community Development, Police Department, and Parks, Recreation and Cultural Services. The Fund's major sources of revenue are property tax, sales tax, state shared & intergovernmental revenue, licenses and permits, charges for services, interfund service charges. Primary service areas include police protection and jail services, court services, land use and development services, parks and recreation, human services, general governmental (law, finance, human resources, etc.), and public works in the form of interfund transfer to Street Fund. The General Fund has a policy reserve of $9 million, or 17 percent, of operating expenditures is to accommodate the City's uneven cash flow, a minimum of two months' operating expenditure in reserves to manage the fluctuation in tax receipts, grant revenues, and general cash flow management. The following presents sources and uses summary of the departmental budgets which comprise the General Fund. Also included is expenditure by object summary. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Pro osed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $Ch %Ch Revenue Summa : 31X Taxes $ 30,248,481 $ 32,895,002 $ 30,786,909 $ 31,786,909 $ 33,889,455 $ 35,099,265 $ 36,498,070 $ 3,312,356 10.4% 32X Licenses and Permits 3,611,569 3,493,456 3,600,552 3,600,552 4,131,444 4,095,044 3,692,249 494,492 13.7% 33X Intergovernmental 7,168,788 12,113,845 2,004,000 11,984,219 11,768,888 2,605,260 2,646,233 (9,378,959) -78.3% 34X Charges for Services 2,441,947 3,900,766 4,238,338 4,298,083 3,767,486 4,621,849 4,347,949 323,766 7.5% 35X Fines and Penalties 737,582 872,906 824,986 824,986 612,000 826,937 854,040 1,950 0.2% 36X Miscellaneous 1,513,193 692,127 817,614 817,614 1,472,000 2,317,448 2,320,448 1,499,834 183.4% 39X Other Financing Sources 8,139,598 6,735,166 5,889,726 6,956,718 6,954,718 7,288,429 10,749,389 331,711 4.8% Total Revenues: $ 53,861,157 $ 60,703,267 $ 48,162,125 $ 60,269,081 $ 62,595,991 $ 569854,231 $ 61,108,379 $ (3,4149850) -5.7% Expenditure Summary: 010 City Council $ 471,319 $ 504,501 $ 530,695 $ 523,580 $ 523,580 $ 517,545 $ 516,779 $ (6,036) -1.2% 020 Mayor's Office 662,441 865,309 715,168 886,546 886,546 1,184,417 1,202,107 297,871 33.6% 022 Municipal Court 1,780,793 1,871,113 1,818,905 2,253,925 2,253,925 2,010,913 2,051,723 (243,011) -10.8% 042 Finance 1,023,437 1,128,174 1,287,736 1,077,480 1,077,480 1,331,417 1,381,464 253,937 23.6% 044 City Clerk 595,379 804,823 560,410 619,413 619,413 848,565 857,669 229,151 37.0% 045 Human Resources 483,770 590,414 536,319 594,623 594,623 698,224 714,037 103,601 17.4% 051 Law -Civil 825,669 679,317 974,797 921,433 921,433 980,618 995,113 59,185 6.4% 052 Law -Criminal 709,570 768,882 776,142 916,028 916,028 995,576 1,013,080 79,548 8.7% 07X Community Development 2,614,486 2,743,475 2,683,103 3,171,225 3,171,225 3,477,402 3,524,299 306,178 9.7% 075 Economic Development 398,512 382,498 284,756 286,423 286,423 334,768 346,326 48,344 16.9% 083 Community Services 917,560 875,800 975,180 911,305 911,305 1,183,217 1,203,690 271,913 29.8% 098 Jail Contract Costs 2,712,884 - - - - - - - n/a 098 911 Dispatch 2,719,126 2,587,211 2,748,692 2,748,692 2,748,692 3,079,131 3,300,000 330,439 12.0% 09X/IIX Police 18,706,106 19,654,107 20,492,402 20,649,002 20,649,002 24,138,081 25,320,581 3,489,078 16.9% 3XX Parks, Recr & Cultural Svcs 3,808,310 4,561,865 4,193,695 4,720,147 4,720,147 4,949,176 5,000,901 229,029 4.9% XXX Non -Departmental 14,449,318 13,988,468 10,109,569 30,673,763 30,673,763 14,348,604 13,872,714 (16,325,159) -53.2% Total nclitures: $ 52,878,679 $ 529005,957 $ 48,687,568 $ 70,9539585 $ 70,953,585 $ 609077,654 $ 61,300,485 $(10,8759931) -15.3% Rev0ver/(Under)Fxp $ 982,478 $ 8,697,310 $ (525,443) $ (10,684,504) $ (8,357,594) $ (3,223,423) $ (192,106) $ 7,461,081 -69.8% Beginning Fund Balance,1/1 $ 11,093,337 $ 12,075,815 $ 9,525,443 $ 20,773,125 $ 20,773,125 $ 12,415,532 $ 9,192,109 $ (8,357,594) -40.2% Fi►dingFund Balance, l2/31 $ 12,075,815 $ 20,773,125 $ 9,000,000 $ 10,088,621 $ 12,415,532 $ 9,192,109 $ 9,000,003 $ (896,513) 8.9% 163 CITY OF FEDERAL WAY 2023-24 BUDGET 001: GENERAL FUND (CONTINUED) EXPENDITURE BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Prodo osed 2024 Pro osed 23 Proposed - 22 Ad' Ated Adjusted Projected $Ch %Ch Ex enditures: 1XX Salaries & Wages $ 22,019,930 $ 22,779,404 $ 23,788,973 $ 24,490,039 $ 24,490,039 $ 28,023,120 $ 29,093,390 $ 3,533,081 14.4% 2XX Benefits 7,430,297 7,622,163 7,969,377 8,066,461 8,066,461 9,304,733 9,704,697 1,238,272 15.4% 3XX Supplies 1,314,170 1,031,807 730,315 855,597 855,597 890,103 890,103 34,506 4.0% 4XX Services and Charges 6,108,874 5,401,964 1 4,125,167 5,034,241 5,034,241 5,376,098 5,383,716 341,856 6.8% 5XX Intergovernmental 4,435,540 3,255,059 3,156,613 3,206,613 3,206,613 3,641,752 3,862,621 435,139 13.6% 6XX Capital Outlay 1,191,856 30,728 19,121,973 19,121,973 (19,121,973) -100.0% 9XX Internal Services/Other 5,709,689 7,013,907 6,201,298 6,775,313 6,775,313 8,554,620 8,347,477 1,779,307 26.3% OXX Other Financing Use 1 4,668,324 4,870,926 2,715,826 3,403,348 3,403,348 4,287,228 4,018,481 883,880 26.0% Total Expenditures: I $ 52,878,679 $ 52,005,957 1 $ 48,687,568 $ 70,953,585 $ 70,953,585 $ 60,077,654 $ 61,300,485 $ (10,875.931) -15.3° OTHER FINANCING SOURCES Item 2023 I Proposed 2024 Proposed 1 Other Financing Sources__ Transfer in from Utility Tax Fund 7,288,429 10,488,060 J Transfer in from Traffic Safety Fund I I - 261,329 I Total Other Financing Sources I 7,288,429 10,749,389 OTHER FINANCING USES Item 2023 I Proposed 2024 Proposed Other Financin Uses Transfer out to Street Fund 2,956,216 2,819,641 Transfer out to PAEC Operating Fund 1,107,987 979,977 Transfer out to Debt Service Fund 223,025 218,863 Total Other Financing Uses 4,287,228 4,018,481 164 CITY OF FEDERAL WAY 2023-24 BUDGET 101 : STREET FUND PURPOSE/DESCRIPTION: The Street Fund accounts for the receipt and disbursement of State -levied unrestricted motor vehicle fuel taxes, accounted for in a separate fund. The Street Fund provides public works services including planning, engineering, construction and maintenance related to city streets, sidewalks and appurtenances, including pedestrian and bicycle paths, lanes and routes. The Street Fund is organized into five divisions. The Administrative Services Division provides the overall management of all public works related activity, including Solid Waste & Recycling, Surface Water Management and Capital Improvement projects. The Development Services Division provides engineering plan reviews and inspections of developments. The Traffic Services Division provides transportation planning, traffic operations and neighborhood traffic services. The Street Systems Division provides the street improvements and maintenance functions, including snow and ice removal. The Emergency Management Division prepares the City and Greater Federal Way community for natural or manmade disasters through education, training, planning and building interagency cooperation. This Fund's major sources of revenue are motor vehicle fuel tax, charges for services, interest earnings, and transfers -in from the General Fund. Primary areas of service are engineering plan reviews and inspections of developments, transportation planning, traffic operations and maintenance, neighborhood traffic services, street maintenance, and emergency management. Per the budget policies, a $500,000 balance shall be maintained for Snow & Ice Removal. This reserve is established for use in the event a major storm occurs and additional funds, above the annual operating allocation, are needed. The following page present sources and uses summary of the division budgets which comprise the Street Fund. Also included is expenditure by object summary. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $Ch %Ch Revenue Summai : 32X Licenses and Permits $ 233,347 $ 285,287 $ 200,000 $ 200,000 $ 268,000 $ 200,000 $ 200,000 $ 0.0% 33X Intergovernmental 1,174,587 1,256,142 1,300,000 1,300,000 1,134,000 1,300,000 1,300,000 0.0% 34X Charges for Services 514,053 662,599 736,572 736,572 736,572 775,259 791,522 38,687 5.3% 36X Miscellaneous 29,428 32,319 217,016 217,016 26,000 84,000 84,000 (133,016) -61.3% 39X Other Financing Sources 2,287,779 2,232,825 2,095,849 2,527,681 2,527,681 3,356,216 3,219,641 828,535 32.8% Total Revenues: $ 4,239,193 $ 4,469,172 $ 4,549,437 4,981,269 $ 4,692,253 $ 5,715,475 5,595,163 $ 734,206 14.7% Expenditure Summary: 210 Administrative Services $ 252,976 $ 251,668 $ 284,931 $ 284,931 $ 284,931 $ 315,218 $ 317,110 $ 30,287 10.6% 220 Development Services 381,023 327,354 374,048 374,048 374,048 360,636 371,667 (13,412) -3.6% 230 Traffic Services/Commute Trip Red. 1,448,294 1,403,518 1,400,364 1,508,213 1,508,213 1,619,424 1,704,039 111,211 7.4% 240 Street Systems 1,978,823 2,216,191 2,508,646 2,671,602 2,671,602 2,902,911 2,974,078 231,309 8.7% 270 Emergency Management (Mayor's) 188,786 204,237 208,679 208,679 208,679 228,270 228,270 19,590 9.4% Total 1 nditures: $ 4,249,902 $ 4,402,968 $ 4,776,669 $ 5,047,474 $ 5,047,474 $ 5,426,458 $ 5,595,163 $ 378,985 7.5% RevOver/(Under)1 $ (10,709) $ 66,204 $ (227,231) $ (66,204) s (355,221) $ 289,017 $ (0) $ 355,221 -537% Beginning Fund Balance,1/1 $ 510,709 $ 500,000 $ 727,231 $ 566,204 $ 566,204 $ 210,983 $ 500,000 $ (355,221) -62.7% Wing Fund Balance,12/31 $ 500,000 $ 566,204 $ 500,000 $ 500,000 $ 210,983 $ 500,000 $ 500,000 $ 1 0.0% 165 CITY OF FEDERAL WAY 2023-24 BUDGET 1 O1 : STREET FUND (CONTINUED) EXPENDITURES BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Projected $ Ch % Ch Expenditures: 1XX Salaries & Wages $ 1,607,585 $ 1,812,556 $ 2,178,407 $ 2,298,444 $ 2,298,444 $ 2,466,937 $ 2,537,266 $ 168,493 7.3% 2XX Benefits 571,962 630,968 762,686 765,434 765,434 876,752 903,477 111,318 14.5% 3XX Supplies 260,676 227,260 144,691 301,067 301,067 264,440 261,091 (36,627) -12.2% 4XX Services and Charges 968,678 828,187 956,293 912,275 912,275 994,493 1,069,493 82,218 9.0% 5XX I Intergovernmental 821,003 821,313 734,592 724,736 724,736 823,836 823,836 99,100 13.7% 6XX Capital Outlay 19,998 82,684 - 45,518 45,518 - - (45,518) -100.0% Total nditures: $ 4,249,902 $ 4,402,968 $ 4,776,669 $ 5,047,474 $ 5,047,474 $ 5,426,458 $ 5,595,163 $ 378,985 1 7.5% OTHER FINANCING USES Item 2023 I 2024 I Proposed I Proposed ' Transfer in from General Fund 2,956,216 I I 2,819,641 Transfer in from SWM CIP Fund 200,000 I I I 200,000 Transfer in from Transportation CIP Fund 200,000 I I 200,000 Total Other Financing Sources 3,356,216 I I I 3,219,641 166 CITY OF FEDERAL WAY 2023-24 BUDGET 102: ARTERIAL STREET FUND PURPOSE/DESCRIPTION: The Arterial Street Fund accounts for the use of state -shared fuel tax revenues dedicated for arterial street improvement projects such as construction, street improvements, chip sealing, seal coating and repair of arterial highways and City streets or for the payment of any municipal indebtedness which may be incurred for the above noted expenditures related to arterial highways and City streets. The money cannot be used for operating expenditures. The City maintains an emergency reserve fund minimum of $100,000 for unexpected natural disasters that affect our infrastructure, pending the receipt of available grants or other resources, to restore our road infrastructure. The reserve will be restored to its original level within three years if used. The following tables present sources and uses summary of the Arterial Street Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Projected $ Ch % Ch Revenue Summary 33X Intergovernmental $ 464,919 S 502,244 $ 450,000 $ 450,000 $ 455,000 $ 500,000 $ 500,000 $ 50,000 11.1% 34X Charges for Services 562,703 78,219 - - - - - - n/a 36X Miscellaneous 2,787 804 5,000 5,000 - - - (5,000) -100.0% 39X Other Financing Sources 1,657,074 1,013,000 2,563,000 1,063,000 1,063,000 1,063,000 1,063,000 - 0.0% Total Revenues: $ 2,687,483 1 S 1,594,267 $ 3,018,000 $ 1,518,000 S 1,518,000 $ 1,563,000 S 1,563,000 $ 45,000 3.0% Ex enditure Summary: 1XX Salaries & Wages $ 197,115 $ 149,025 $ 114,573 $ 114,573 $ 114,573 $ 183,460 $ 187,252 $ 68,887 60.1% 2XX Benefits 76,076 54,558 43,538 43,538 43,538 69,715 71,156 26,177 60.1% 3XX Supplies 1,276 7,369 - - - - - - n/a 4XX Services and Charges 9,752 107,412 n/a 5XX Intergovernmental 35,696 3,401 - - - - - n/a 6XX Capital Outlay 1,590,553 1,565,659 2,893,000 1,733,806 1,733,806 533,825 1,304,592 (1,199,981) -69.2% 0XX Other Financing Use - 445,525 - 186,000 186,000 776,000 - 590,000 317.2% Total Fx nditures: $ 1,910,468 S 2,332,950 $ 3,051,111 S 29077,917 S 2,077,917 $ 1,563,000 S 1,563,000 $ (514,917) -24.8% RevOver/(Under) $ 777,015 S (738,683) $ (33,111) $ (559,917) S (559,917) $ (0) S 0 $ 559,917 -100.0% Beginning FundBalance, l/1 $ 621,584 S 1,398,599 $ 473,435 $ 659,918 S 659,918 $ 100,001 S 100,001 $ (559,917) -84.8% Faffing Fund Balance, 12/311 $ 1,398,599 S 659,918 $ 440,324 S 100,001 S 100,001 $ 100,001 S 100,001 $ (0) 0.0% 167 CITY OF FEDERAL WAY 2023-24 BUDGET 102: ARTERIAL STREET FUND (CONTINUED) OTHER FINANCING SOURCES Item I 2023 I Proposed 2024 Proposed Other Financing Sources Transfer in from SWM fund I I 50,000 50,000 Transfer in from REET I I 1,013,000 1,013,000 Total Other Financing Sources I I 1,063,000 1,063,000 OTHER FINANCING USES 2023 I 2024 Item I Proposed Proposed Other Financing Uses I ____________________ I Transfer out to Transportation CIP fund I 776,000 Total Other Financing Uses I 776,000 - 168 CITY OF FEDERAL WAY 2023-24 BUDGET 103: UTILITY TAX FUND PURPOSE/DESCRIPTION: The Utility Tax Fund accounts for the 7.75% utility tax, including 1.75% for Proposition 1 and 6% for capital, debt and other maintenance & operations. There is a 7.75% utility tax on water and sewer utilities and an additional 10% on solid waste and recycling activities to be used on arterial street overlay projects. The City maintains a minimum fund balance reserve in the Utility Tax Fund of $1.5 million. The following tables present sources and uses summary of the Utility Tax Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted I Projected $ Chg % Chg Revenue Summary: 31X Taxes $ 11,499,990 $ 11,528,544 $ 12,092,294 $ 10,592,294 S 11,797,708 $ 11,830,565 $ 11,782,564 S 1,238,271 11.7% 36X Miscellaneous 51,519 276 12,000 12,000 - - - (12,000) -100.0% Total Revenues: $ 11,551,509 $11,528,821 $12,104,294 $ 10,6049294 $11,797,708 $11,830,565 $11,7829564 $ 1,226,271 11.6% Expenditure Summary: OXX Other Financing Use $ 10,923,279 $ 10,134,029 $ 12,034,394 $ 10,811,666 $ 10,811,666 $11,619,868 $ 15,072,308 S 808,202 7.5% Total Expenditures: $ 10,923,279 $10,134,029 $12,034,394 $ 10,811,666 $10,811,666 $11,619,868 $15,072,308 $ 808,202 7.5% RevOver/(Under) Fxp $ 628,230 $ 1,394,792 $ 69,900 $ (2079372) $ 986,042 $ 210,697 $ (3,2899744) $ 418,069 -201.6% Beginning Fund Balance, I/1 $ 1,569,984 $ 2,198,214 $ 1,552,593 $ 3,593,005 $ 3,593,005 $ 4,579,047 $ 4,789,743 $ 986,042 27.4% Fnding Fund Balance,12/31 $ 2,198,214 1 $ 3,593,005 1 $ 1,622,493 $ 3,385,633 $ 4,579,047 $ 4,789,743 $ 1,500,000 1 $ 1,404,110 41.5% OTHER FINANCING USES 2023 I 2024 Item Proposed I Proposed - Transfer out to General Fund 7,288,429 ------------------------------------------ I 1 10,488,060 -------------- Transfer out to FWCC Fund 868,5011 I 375,982 Transfer out to Jail Fund 2,335,748 __—______---_—_____________________ ___-_I_-_-_-_-___ 1 2,700,000 Transfer out to Utility Tax - Prop 1 Fund---,------499,042 --------------------------------------- --- I 1,243,268 ------------- - Transfer out to DBC Fund 628,148 1 264,998 Total Other Financing Uses 11,619,868 1 15,072,308 169 CITY OF FEDERAL WAY 2023-24 BUDGET 104: AFFORDABLE & SUPPORTIVE HOUSING SALES & USE TAX FUND PURPOSE/DESCRIPTION: The Affordable & Supportive Housing Sales & Use Tax Fund is dedicated to addressing affordable and supportive housing needs in the City. The revenue sharing program does not increase sales tax, and allows for the City of Federal way to recapture a portion of the existing sales tax to use it in the following ways: Acquiring, rehabilitating, or constructing affordable housing; Funding operations and maintenance costs of new units; or For cities with populations fewer than 100,000, provide rental assistance. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 I Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjuste I Projected $ Ch % Ch Revenue Summary 31X Taxes $ 124,958 $ 130,549 $ $ 125,000 $ 135,000 $ 125,000 $ 125,000 $ 0.0% 36X Miscellaneous 193 2 - - - - n/a Total Revenues: $ 125,151 $ 130,551 $ $ 125,000 $ 135,000 $ 125,000 $ 125,000 $ 0.0% Expenditure Summary: 4XX Services and Charges $ - $ - $ $ 250,000 $ 250,000 $ 125,000 $ 125,000 $ (125,000) -50.0% Total Fxpenditures: $ - $ - $ $ 250,000 $ 250,000 $ 125,000 $ 125,000 $ (125,000) -50.0% RevOver/(Under) Exp $ 125,151 $ 130,551 $ $ (125,000) $ (115,000) $ - $ - $ 125,000 -100.0% B inning Fund Balance, 1/1 $ - $ 125,151 $ $ 255,702 $ 255,702 $ 140,702 $ 140,702 $ (115,000) -45.0% Ending Fund Balance,12/31 $ 125,151 $ 255,702 $ $ 130,702 $ 1405702 $ 140,702 $ 140,702 $ 105000 7.7% 170 CITY OF FEDERAL WAY 2023-24 BUDGET 106: SOLID WASTE AND RECYCLING FUND PURPOSE/DESCRIPTION: The Solid Waste/Recycling Fund accounts for the special refuse collection fees used to manage the Solid Waste and Recycling program. The program provides the services necessary to collect, dispose and/or market solid waste and recyclables in a convenient, consistent, cost effective and customer responsive manner. Major revenue sources of this fund include: refuse collection fees; interest earnings; and various Solid Waste/Recycling grants. Major expenditure services include: litter control; community outreach; commercial outreach; and educate businesses and residents on recycling practices, composting, yard waste disposal, and waste reduction. The following tables present sources and uses summary and expenditure by object summary of the Solid Waste & Recycling Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Projected $ Chg I % Chg Revenue Summary: 33X Intergovernmental $ 89,277 $ 94,315 $ 115,570 $ 251,350 $ 251,350 $ 161,000 $ 161,000 $ (90,350) -35.9% 34X Charges for Services 504,911 515,613 437,560 437,560 480,000 559,200 559,200 121,640 27.8% 35X Fines and Penalties 4,400 - 2,000 2,000 - 2,000 2,000 - 0.0% 36X Miscellaneous 910 14 1,200 1,200 - - - (1,200) -100.0% Total Revenues: $ 599,498 $ 609,941 $ 556,330 $ 692,110 $731,350 S 722,200 $ 722,200 $ 30,090 4.3% Expenditure Summary: 1XX Salaries & Wages $ 214,537 $ 253,442 $ 238,143 $ 286,809 $ 286,809 $ 296,709 $ 305,909 $ 9,899 3.5% 2XX Benefits 97,411 95,037 82,637 82,637 82,637 92,875 96,371 10,238 12.4% 3XX Supplies 33,739 11,948 3,575 12,575 12,575 18,286 18,286 5,711 45.4% 4XX Services and Charges 129,916 143,865 162,761 240,875 240,875 175,050 175,050 (65,825) -27.3% 9XX Internal Services/Other 104,817 57,876 58,727 58,727 58,727 58,727 58,727 - 0.0% Total l nditures: $ 580,419 $ 562,166 $ 545,844 $ 681,624 $ 681,624 S 641,647 $ 654,343 $ (39,976) -5.9% Rev0ver/(IJnder)Fxp $ 19,078 $ 47,775 $ 10,486 $ 10,486 $ 49,726 $ 80,553 $ 67,857 $ 70,066 668.2% Beginning Fund Balance,1/1 $ 194,472 $ 213,550 $ 176,632 $ 261,325 $261,325 $ 311,052 $ 391,604 $ 49,726 19.0% Fnding Fund Balance,12/31 $ 213,550 $ 261,325 $ 187,119 $ 271,812 $ 311,052 $ 391,604 $ 459,462 $ 119,793 44.1% 171 CITY OF FEDERAL WAY 2023-24 BUDGET 107: SPECIAL CONTRACTS/STUDIES FUND PURPOSE/DESCRIPTION: The Special Contracts/Studies Fund accounts for receipts and disbursements related to special contracts, and special projects where completion will extend beyond the calendar year and which management places in this Fund. Revenues supporting these projects will be comprised of transfers from other funds or those specified by the City Council. This fund currently accounts for capital contributions received from Comcast. Per FCC Regulations §76.1505 these funds must be used towards public, educational and governmental access services, facilities and equipment and therefore are not available to fund operations. The following tables present sources and uses summary of the Special Contracts/Studies Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $ Ch % Chg Revenue Summary: 32X Licenses and Permits $ 71,496 $ 64,767 $ $ $ 30,000 $ $ $ n/a 36X Miscellaneous 3,979 205 n/a Total Revenues: $ 75,475 $ 64,972 $ $ - $ 30,000 $ $ $ n/a Expenditure Summary: 6XX Capital Outlay $ 6,484 $ - $ $ 450,000 $ 450,000 $ $ $ (450,000) -100.0% Total Fxpenditures: $ 6,484 $ - $ $ 450,000 $ 450,000 $ $ $ (450,000) -100.0% Rev Over/(Under)1 $ 68,991 $ 64,972 $ - $ (450,000) $ (420,000) $ $ - $ 450,000 -100.0% Beginning FundBalance,1/1 $ 7489927 $ 817,918 $ 341,927 $ 882,890 $ 882,890 $ 462,890 $ 462,890 $ (420,000) -47.6% Wing Fund Balance,12/31 $ 817,918 1 $ 882,890 1 $ 341,927 1 $ 432,890 1 $ 462,890 1 $ 462,890 1 $ 462,890 1 $ 30,000 1 6.9% 172 CITY OF FEDERAL WAY 2023-24 BUDGET 109: LODGING TAX FUND PURPOSE/DESCRIPTION: The Hotel/Motel Lodging Tax Fund accounts for all lodging tax receipts and disbursements related to tourism promotion and acquisition and/or operation of tourism -related facilities. The City maintains a minimum fund balance reserve of amount equal to prior year's forecasted expenses. The following tables present sources and uses summary and expenditure by object summary of the Hotel/Motel Lodging Tax Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23Proposed -22Ad' Adopted I Adjusted Projectedd $Ch %Ch Revenue ummary 31X Taxes $ 133,773 $ 195,720 $ 150,000 S 150,000 $ 270,834 $ 293,000 $ 308,000 $ 143,000 95.3% 36X Miscellaneous 7,184 352 5,000 5,000 - - - (5,000) -100.0% 39X Other Financing Sources - - - 2,305 2,305 - - (2,305) Total Revenues: $ 140,957 $ 196,072 $ 155,000 $ 157,305 $ 273,139 $ 293,000 $ 308,000 $ 135,695 86.3% Expenditure Summary: 3XX Supplies $ $ $ 2,000 $ 2,000 $ 2,000 $ $ $ (2,000) -100.0% 4XX Services and Charges 27,190 34,393 153,000 153,000 153,000 65,000 65,000 (88,000) -57.5% 6XX Capital Outlay 1,596 - - - - - - - 100.0% Totally nditures: $ 28,785 $ 34,393 $ 155,000 $ 155,000 $ 155,000 $ 65,000 $ 65,000 $ (90,000) -58.1% RevOver/(Under) Exp $ 112,171 $ 161,679 $ - $ 2,305 $ 118,139 $ 228,000 $ 2439000 $ 225,695 9791.5% Beginning Fund Balance,1/1 $19329,006 $19441,177 $1,335,006 $ 1,602,856 $19602,856 $1,720,995 $1,9489995 $ 118,139 7.4% Ending Fund Balance, 12/31 $1,441,177 $1,602,856 $1,335,006 S 1,605,161 $1,720,995 $1,948,995 $ 2,191,995 $ 343,834 21.4% 173 CITY OF FEDERAL WAY 2023-24 BUDGET 111: COMMUNITY CENTER FUND PURPOSE/DESCRIPTION: The Community Center Fund is a special revenue fund supported by user fees and designated utility tax transfer. The facility opened in 2007 and includes membership and recreation programs. The City maintains a minimum of $1.5 million fund balance reserve to guard against revenue downturns. The Other Financing Sources is comprised of transfers in from the Utility Tax Fund. The following tables present a sources and uses summary of the Community Center Fund. SOURCES AND USES: Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted I Projected $Ch %Ch Revenue Summa : 34X Charges for Services $ 408,623 $ 802,234 $ 1,590,875 $ 1,590,875 $ 1,082,000 $ 1,590,875 $ 1,590,875 $ - 0.0% 36X Miscellaneous 86,543 225,899 850,000 600,000 589,000 340,000 340,000 (260,000) -43.3% 39X Other Financing Sources 1,163,883 1,103,143 308,227 563,227 563,227 868,501 375,982 305,274 54.2% Total Revenues: $ 1,659,049 $ 2,131,275 $ 29749,102 $ 2,754,102 $ 2,234,227 $ 2,7999376 $ 2,306,857 $ 459274 1.6% Expenditure Summary: 1XX Salaries & Wages $ 680,524 $ 1,114,372 $ 1,255,634 $ 1,255,634 $ 1,255,634 $ 1,272,705 $ 1,292,244 $ 17,072 1.4% 2XX Benefits 231,585 318,082 263,201 263,201 263,201 269,688 277,113 6,487 2.5% 3XX Supplies 116,884 167,586 194,000 194,000 194,000 194,000 194,000 - 0.0% 4XX Services and Charges 325,010 508,116 523,000 523,000 523,000 523,000 523,000 0.0% 5XX Intergovernmental 13,314 20,496 20,500 20,500 20,500 20,500 20,500 0.0% 6XX Capital Outlay - - 500,000 500,000 500,000 - - (500,000) -100.0% Total nditures: $ 1,367,316 $ 2,128,650 S 2,756,334 $ 2,756,334 $ 2,756,334 $ 2,279,893 $ 2,306,857 $ (476,441) -17.3% Rev0,ver/(Under)&p $ 291,733 $ 2,625 $ (7,232) $ (2,232) $ (522,107) $ 519,483 $ 0 $ 521,715 -23370.9% Beginning Fund Balance,1/1 $ 1,208,267 $ 1,500,000 $ 1,507,233 $ 1,502,625 $ 1,502,625 $ 980,517 $ 1,500,000 $ (522,107) -34.7% Fhding Fund Balance,12/31 $ 1,500,000 $ 1,502,625 $ 1,500,000 $ 1,500,392 $ 980,517 $ 1,500,000 $ 1,500,000 1 $ (392)1 0.0% OTHER FINANCING SOURCES Item 2023 2024 I Proposed Proposed Other Financing_Sources Transfer in from UTAX fund 868,501 375,982 Total Other Financing Sources 868,501 375,982 174 CITY OF FEDERAL WAY 2023-24 BUDGET 112: TRAFFIC SAFETY FUND PURPOSE/DESCRIPTION: The Traffic Safety Fund accounts for the penalties and fines collected in criminal traffic violations and those related to the operation of the Red Light Photo Enforcement Program. Funds collected for traffic safety is used for, but not limited to prevention, education, and enforcement efforts related to traffic safety and compliance with traffic control devices within the city, including maintenance and operation costs. The Traffic Safety fund is funding 1 Lieutenant, 9 Police Officers, and 5 City Traffic positions for the 2023/24 budget. The City shall maintain a minimum of $1.2 million in a reserve for cash flow management and a contingent reserve set aside for traffic equipment replacement, and to absolve an unplanned revenue decline. The following tables present a sources and uses summary of the Traffic Safety Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Pro osed - 22 Ad' I Adopted Adjusted Projectedd $ Ch % Ch Revenue Summary 33X Intergovernmental $ $ 393,309 $ $ $ $ $ $ n/a 35X Fines and Penalties 2,156,205 2,909,314 2,872,442 2,872,442 3,871,000 3,000,000 3,060,000 127,558 4.4% 36X Miscellaneous 7,435 121 13,500 13,500 - - - (13,500) -100.0% 39X Operating Transfer In - GF 184,758 - - - - 100.0% 39X Operating Transfer In - UTax Fund - 957,763 635,381 635,381 (635,381) -100.0% Total Revenues: $ 2,348,398 1 $ 4,260,507 $ 2,885,942 $ 3,521,323 $ 4,506,381 $ 3,000,000 $ 3,060,000 1 $ (521,323) -14.8% Expenditure Summary: 515 Law $ - $ 2,269 $ - $ - $ - $ - $ - $ n/a 521 Police Traffic 1,481,068 2,604,496 2,019,227 2,765,031 2,765,031 2,774,920 2,832,701 9,888 0.4% 543 Street Traffic 583,233 729,829 694,741 703,141 703,141 1,010,265 966,839 307,124 43.7"% 512 Court Security - 7,577 61,550 61,550 61,550 61,550 61,550 - 0.0% 597 Other Financing Uses 457,406 - - - - - 261,329 - n/a Total FX nditures: S 2,521,707 $ 3,344,171 $ 2,775,519 $ 3,529,723 $ 3,529,723 $ 3,846,735 S 4,122,419 $ 317,012 9.0% Rev Over/(Under) Fxp S (173,309) $ 916,336 $ 110,423 $ (8,400) $ 976,658 $ (846,735) $ (1,062,419) $ (838,335) 9980.5% Beginning Fund Balance,1/1 $ 1,389,468 $ 1,216,159 $ 419,528 $ 2,132,495 $ 2,132,495 $3,109,153 $ 2,262,419 $ 976,658 45.8% Ending Fund Balance,12/31 $ 1,216,159 $ 2,132,495 $ 529,951 $ 2,124,095 $ 3,109,153 $2,262,419 $ 1,200,000 $ 138,323 6.5% EXPENDITURES BY OBJECT SUMMARY: Code Item 2020 Actual 2021 ActualI 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Projected $ Ch % Ch Expenditures: 1XX Salaries & Wages $ 1,134,851 $ 1,574,126 $ 1,449,615 $ 1,699,757 $ 1,699,757 $ 1,844,699 $ 1,898,579 $ 144,942 9% 2XX Benefits 473,847 495,697 541,354 616,212 616,212 691,486 711,960 75,274 12% 3XX Supplies - 634,425 - 414,804 414,804 460,000 460,000 45,196 11% 4XX Services and Charges 455,603 636,786 784,550 798,950 798,950 850,550 790,550 51,600 6.5% 5XX I Intergovernmental - 3,137 1 - - - n/a OXX I Other Financing Use 457,406 - 261,329 - n/a Subtotal Operating Fxp:, $ 2,521,707 $ 3,344,171 , $ 2,775,519 , $ 3,529,723 , $ 3,529,723 , $ 3,846,735 $ 4,122,419 I $ 317,0112 9.0% Total l nditures: 1 $ 2,521,707 $ 3,344,171 $ 2,775,519 $ 3,529,723 $ 3,529,723 $ 3,846,735 $ 4,122,419 $ 317,012 9.0% 175 CITY OF FEDERAL WAY 2023-24 BUDGET 112: TRAFFIC SAFETY FUND (CONTINUED) OTHER FINANCING USES 2023 2024 I Item I Proposed I Proposed Other Financing Uses __ I I Transfer out to General Fund I 261,329 Total Other Financing Uses - 261,329 176 CITY OF FEDERAL WAY 2023-24 BUDGET 113: REAL ESTATE EXCISE TAX FUND PURPOSE/DESCRIPTION: The Real Estate Excise Tax Fund (REET) accounts for the receipt and disbursement of real estate excise tax revenue received, as described, and for the purposes permitted, by State Statute RCW 82.46. The following tables present a sources and uses summary of the Real Estate Excise Tax Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Pro osed 2024 Pro osed 23 Proposed - 22 Ad' Adopted Adjusted Projected $ Ch % Ch Revenue Summary: 31X Taxes $ 4,467,111 $ 5,174,908 $3,640,000 $ 4,421,454 $ 6,015,754 $ 5,521,000 $ 5,576,000 $ 1,099,546 24.9% 36X Miscellaneous 14,882 260 30,000 30,000 (30,000) -100.0% Total Revenues: $ 4,481,993 $ 5,175,168 $ 3,670,000 $ 4,451,454 $ 6,015,754 $ 5,521,000 $ 5,576,000 $ 1,069,546 24.0% Ex enditure Summary: 597 Other Financing Uses $ 4,818,641 $ 3,973,018 $ 3,437,426 $ 5,989,440 $ 5,989,440 $ 7,055,343 $ 5,788,245 $ 1,065,904 17.8% TotalExpenditures: $ 4,818,641 $ 3,973,018 $3,4379426 $ 5,989,440 $ 5,989,440 $ 790559343 $ 5,7889245 $ 1,065,904 17.8% RevOver/(Under) Exp $ (336,648) $ 1,202,150 $ 2329575 $ (1,537,986) $ 26,315 $(1,534,343) $ (212,245) $ 3,643 -0.2% Beginning Fund Balance, 1/1 $ 3,219,084 $ 2,882,436 $1,767,426 $ 4,084,586 $ 4,084,586 $ 4,110,900 $ 2,576,557 $ 26,315 0.6% Ending Fund Balance, 12/311 $ 2,882,436 1 $ 4,084,586 $2,000,000 $ 2,546,600 1 $ 4,110,900 $ 2,576,557 $ 2,364,312 $ 29,957 1.2% OTHER FINANCING USES Item 2023 2024 I Proposed Proposed Transfer out to Arterial Street Fund 1,013,000 1,013,000 Transfer out to Debt Service Fund - FWCC, PAEC, SCORE 2,223,343 2,227,596 Transfer out to Parks CIP Fund 267,000 267,000 Transfer out to Transportation CIP Fund 3,552,000 2,280,649 Total Other Financing Uses 7,055,343 5,788,245 177 CITY OF FEDERAL WAY 2023-24 BUDGET 114: UTILITY TAX PROPOSITION 1 FUND PURPOSE/DESCRIPTION: The Utility Tax Proposition 1 (Prop 1) Fund accounts for the receipt and disbursement of Prop1 tax revenue received and which funds expenditures in the Police, Municipal Court, Criminal Law, Parks Maintenance, Community Development, and Mayor's Office. The City maintains a minimum fund balance reserve of $1 million. The following tables present a sources and uses summary of the Utility Tax Proposition 1 Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Pro osed - 22 Adj �AdptTd Adjusted Projected $ Ch % Ch Revenue Summa 31X I Taxes $ 3,172,466 $ 3,363,167 $ 3,085,312 $ 3,085,312 $ 3,442,028 $ 3,360,436 $ 3,360,436 $ 275,124 8.9% 36X Miscellaneous 5,463 293 8,000 8,000 - - - (8,000) -100.0% 39X Other Financing Sources - UTax Fund 749,678 391,439 1,076,964 1,076,964 1,076,964 499,042 1,243,268 (577,922) -53.7% Total Revenues: $ 3,927,608 $ 3,754,899 $ 4,170,276 $ 4,170,276 $ 4,518,992 $ 3,859,478 $ 4,603,704 $ (310,798) -7.5 % Expenditure Summary: Municipal Courts Prop 1 $ 175,101 $ 149,723 $ 194,159 $ 194,159 $ 194,159 $ 198,857 $ 202,103 $ 4,698 2.4% Parks Maintenance Prop 1 111,084 110,719 104,802 104,802 104,802 118,551 121,097 13,749 13.1% P Mayor's Office Prop 1 656,222 675,573 651,076 651,076 651,076 751,076 751,076 100,000 15.4% Law Criminal Prop 1 237,322 247,963 278,996 278,996 278,996 308,209 318,848 29,213 10.5% Police Prop 1 2,458,749 2,543,491 2,832,128 2,832,128 2,832,128 2,974,715 3,095,654 142,586 5.0% 55 1 CD Building Prop 1 101,472 96,052 1 109,114 109,114 109,114 120,465 124,925 11,352 10.4% Total Expenditures: $ 3,739,951 $ 3,823,521 1 $ 4,170,276 $ 4,170,276 $ 4,170,276 $ 4,471,873 $ 4,603,704 $ 301,598 7.2% Rev Owr/(Under) &p $ 187,657 $ (68,623) $ - $ - $ 348,716 $ (612,396) $ 0 $ (612,396) n/a Beginning FondBalance, 1/1 $1,144,644 $ 1,332,301 $1,000,000 $ 1,263,679 $ 1,263,679 $ 1,612,395 $ 1,000,000 $ 348,716 27.6% Ending FundBalance, 12/31 $ 1,332,301 $ 1,263,679 $1,000,000 $ 1,263,679 $ 1,612,395 $ 1,000,000 $ 1,000,000 $ (263,679) -20.9 % EXPENDITURES BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 1 2022 2023 Proposed 2024 Proposed 23 Proposed -22 Ad' I Adopted I Adjusted Projected $ Ch % CYt Ex enditures: 1XX Salaries &Wages $ 2,261,983 $ 2,333,690 $ 2,537,681 $ 2,537,681 $ 2,537,681 $ 2,683,766 $ 2,779,295 $ 146,085 6% 2XX Benefits 801,850 795,058 964,319 964,319 964,319 1,019,831 1,056,132 55,512 6% 4XX Services and Charges 676,117 694,773 668,276 668,276 668,276 768,276 768,276 100,000 15.0% Total nditures: $ 3,739,951 $ 3,823,521 $ 4,170,276 $ 4,170,276 $ 4,170,276 $ 4,471,873 $ 4,603,704 $ 301,598 7.2% OTHER FINANCING SOURCES j 2023 I 2024 Item Proposed I Proposed Other Financing Sources I I Transfer in from Utility tax fund 499,042 1,243,268 Total Other Financing Sources 499,042 I I 1,243,268 178 CITY OF FEDERAL WAY 2023-24 BUDGET 115: PERFORMING ARTS & EVENT CENTER OPERATIONS FUND PURPOSE/DESCRIPTION: The Performing Arts & Event Center Operations Fund accounts for the operations of the Performing Arts & Event Center revenue and expenditures. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $ Ch % Ch Revenue Summary: 33X Intergovernmental $ - S 556,068 $ - $ 331,884 $ - $ $ - $ (331,884) -100.0% 34X Ticketing Sales & fees 119,961 212,172 344,470 344,470 344,470 344,470 344,470 0.0% 361 NMTCInterest Income 45,605 33,913 45,605 45,605 45,605 45,605 45,605 0.0% 362 TheatrelEvent Fees 131,070 306,731 421,010 421,010 421,010 421,010 421,010 0.0% 362 Concessions 6,022 38,825 175,949 175,949 175,949 175,949 175,949 0.0% 367 Advertising - 2,000 2,000 2,000 2,000 2,000 0.0% 367 NMTC Contributions 288,494 295,378 290,746 290,746 290,746 290,746 290,746 0.0% 39X Transfer in from General Fund 955,359 1,083,942 1,019,977 1,019,977 1,019,977 1,107,987 979,977 88,010 8.6% 39X Transfer in from Utility Tax Fund 16,951 n/a Total Revenues: $ 1,563,462 $ 2,527,030 $2,299,757 $ 2,631,641 $ 2,299,757 $ 2,387,767 $ 2,259,757 1 $ (243,874) .9.3% Expenditure Summary: 4XX I Services and Charges $ 1,345,949 $ 1,546,474 $2,192,791 $ 2,524,675 $2,524,675 $ 2,376,393 $ 2,376,393 $ (148,282) -5.9% 9XX Internal Services/Other 106,967 106,966 106,966 106,966 106,966 106,966 106,966 - 0.0% Total nditures: $ 1,452,916 $ 1,653,440 $2,299,757 $ 2,631,641 $2,631,641 $ 2,483,359 $ 2,483,359 $ (148,282) -5.6% RevOver/(Under)Exp $ 110,546 $ 873,590 $ $ - $ (331,884) $ (95,592) $ (223,602) $ (95,592) n/a Beginning Fund Balance, I/1 $ (110,546) $ 0 $ $ 873,587 $ 873,587 $ 541,702 $ 446,111 $ (331,884) -38.0% En(ling Fund Balance,12/31 $ 0 $ 873,590 $ $ 873,587 $ 541,702 $ 446,111 $ 222,509 $ (427,476) -48.9% OTHER FINANCING SOURCES Item 2023 1 2024 ed � Proposed Other Financin -Sources I 1 Transfer in from General Fund 1,107,987 I 979,977 I Total Other Financing Sources 1,107,987 I 979,977 179 CITY OF FEDERAL WAY 2023-24 BUDGET 116: SOLID WASTE 1 O% UTILITY TAX FUND PURPOSE/DESCRIPTION: This fund accounts for restricted revenues to fund street maintenance in residential areas. Garbage trucks are necessary — but they are also heavy and very hard on our roads. The utility tax applies to all "solid waste" services (garbage, recycling, yard waste, and junk hauling). SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Pro osed 2024 Pro osed 23 Pro osed - 22 Ad' Adopted Adjusted Projected $ Ch % Ch Revenue Summary 31X Utility Tax - Soild $ $ 2,100,711 $ $ 2,000,000 $ 2,152,012 $ 2,200,000 $ 2,300,000 $ 200,000 10.0% 39X Transfer in from Utility Tax Fund 312,362 - - n/a Total Revenues: $ $ 2,413,073 $ $ 2,000,000 $ 2,152,012 $ 2,200,000 $ 2,300,000 $ 200,000 10.0% Ex enditure Summary: 1XX Salaries & Wages $ $ 44,310 $ $ - $ - $ - $ $ n/a 2XX Benefits 16,908 n/a 3XX Supplies 6,174 n/a 4XX Services and Charges 63,218 n/a 5XX I Intergovernmental 217 - - - n/a 6XX Capital Outlay 863,385 3,418,862 3,418,862 2,200,000 2,300,000 (1,218,862) -35.7% Total Fx nditures: $ $ 994,212 $ $ 3,418,862 $ 3,418,862 $ 2,200,000 $ 2,300,000 $ (1,218,862) -35.7% Rev0wr/(Under) Fxp $ $1,418,862 $ $ (1,418,862) $ (1,266,850) $ - $ - $ 1,418,862 -100.0% Beginning Fund Balance,1/1 $ $ - $ $ 114189862 $ 1,418,862 $ 152,012 $ 152,012 $(19266,850) -89.3% En(ing Fund Balance,12/31 $ $1,418,862 $ $ - $ 152,012 $ 152,012 $ 152,012 $ 152,012 n/a 180 CITY OF FEDERAL WAY 2023-24 BUDGET 119: COMMUNITY DEVELOPMENT BLOCK GRANT FUND PURPOSE/DESCRIPTION: The Community Development Block Grant (CDBG) Fund accounts for the receipt and disbursement of federal grant revenue received through the Department of Housing and Urban Development (HUD), in an entitlement share determined through agreements between Federal Way and other King County CDBG Consortium members. CDBG projects and programs will be selected annually or as needed through a public process. Applications are reviewed and prioritized by the Human Services Commission and the City Council. Per federal regulations, and King County CDBG Consortium agreements, not more than 10% of the entitlement share plus program income may be allocated to direct service programs of the human service agencies that are designated directly by Federal Way. Also, not more than 10% of the entitlement share plus program income may be used for City planning and administrative functions. The goals for use of these grant revenues is to develop viable urban communities by providing decent housing and a suitable living environment, and by expending economic opportunities, principally for low- and moderate -income persons. The following tables present a sources and uses summary of the Community Development Block Grant Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' kdopted Adjusted Projected $ Chg I % Ch Expenditure Summary: 33X Intergovernmental* $ 940,604 $1,072,382 $ 758,323 $ 2,232,066 $ 2,232,066 $ 886,193 $ 789,717 $ (1,345,873)1 60.3% 34X Services and Charges - 14,000 - - - n/a Total Revenues: $ 940,604 $1,086,382 $ 758,323 $ 2,232,066 $ 2,232,066 $ 886,193 $ 789,717 $ (1,345,873) -60.3% Expenditure Summary: 119 Grant Expenditures $ 945,084 $1,088,917 $ 758,323 $ 2,232,066 $ 2,232,066 $ 886,193 $ 789,717 $ (1,345,873) -60.3% TotalExpenditures: $ 945,084 $1,0889917 $ 7589323 $ 29232,066 $ 2,2329066 $ 8869193 $ 7899717 $ (19345,873) -60.3% RevOver/(Under) Fxp $ (4,480) $ (2,535) $ (0) $ (0) $ (0) $ 0 $ (0) $ 0 na Fund Balance,1/1 $ 35,284 $ 30,805 $ 21,251 $ 28,269 $ 28,269 $ 28,268 $ 28,269 S (0)1 0.0% �Beginning _ifndingFundBalance,12/31 $ 30,805 $ 28,269 $ 21,250 $ 28,268 $ 28,268 $ 28,269 $ 28,268 1 S 0 1 0.0% *Intergovernmental revenue and grant expenditures will be increased once the CDBG grant annual contract is awarded. EXPENDITURES BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted I Adjusted I Projected $ Ch % Ch Expenditures: 1XX Salaries & Wages $ 128,629 $ 103,264 $ 129,463 $ 129,463 $ 129,463 $ 126,350 $ 120,179 $ (3,113) -2.4% 2XX Benefits 43,637 33,313 43,727 43,727 43,727 33,953 34,648 (9,774) -22.4% 4XX Services and Charges 533,122 949,806 358,058 1,831,801 1,831,801 722,890 631,890 (1,108,911) -60.5% 7XX Debt Service -Principal 159,000 - 159,000 159,000 159,000 - - (159,000) -100.0% 8XX IDebt Service -Interest 80,696 2,534 68,075 68,075 68,075 - - (68,075) -100.0% 9XX Internal Services/Other - - - - - 3,000 3,000 3,000 100.0% Total Expenditures: $ 945,084 $1,088,917 $ 758,323 $ 2,232,066 $ 2,232,066 $ 886,193 $ 789,717 $ (1,345,873) -60.3% 181 CITY OF FEDERAL WAY 2023-24 BUDGET 120: PATH AND TRAILS RESERVE FUND PURPOSE/DESCRIPTION: The Path and Trails Reserve Fund collects proceeds of the motor vehicle fuel tax receipts, which are legally restricted to the construction, and maintenance of paths and trails within City street rights -of -way. The following tables present a sources and uses summary of the Path and Trails Reserve Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' �Adopted7Adjusted Projected $ Chg I %Ch Revenue Summary: 31X Taxes $ 281,129 $ 287,213 $ 160,000 $ 160,000 $ 332,000 $ 161,600 $ 163,216 $ 1,600 1.0% 33X Intergovernmental 8,825 9,534 9,000 9,000 8,000 9,000 9,000 - 0.0% 36X Miscellaneous 6,672 340 - - - - - - n/a Total Revenues: $ 296,626 $ 297,087 $ 169,000 $ 169,000 $ 340,000 $ 170,600 $ 172,216 $ 1,600 0.9% Expenditure Summary 120 Transfer to Transportation CIP $ - $ 200,000 $ - $ - $ - $ - $ - $ - n/a 120 Transfer to Parks CIP - 30,000 30,000 100,000 600,000 70,000 233.3% Total Expenditures: $ - $ 200,000 $ $ 30,000 $ 30,000 $ 100,000 $ 600,000 $ 70,000 233.3% RevOver/(Under) Exp $ 296,626 $ 97,087 $ 169,000 $ 139,000 $ 310,000 $ 70,600 $ (427,784) $ (68,400) -49.2% Beginning Fund Balance,1/1 $1,191,437 $ 1,488,063 $1,329,437 $1,585,150 $ 1,585,150 $ 1,895,150 $ 1,965,750 $ 310,000 1 19.60/( Fn(fing FundBalance,12/31 $1,488,063 $ 1,585,150 $1,498,437 $1,724,150 $ 1,895,150 $ 1,965,750 $ 1,537,966 $ 241,600 114.0% EXPENDITURES BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Pro osed 2024 Pro osed 23 Pro osed -22 Ad' Adopted Adjusted Projected $ Ch % Ch Expenditures: OXX Other Financing Use 1 $ 1 $ 200,000 1 $ I $ 30,000 1 $ 30,000 1 $ 100,000 1 $ 600,000 1 $ 70,000 1 233.3% Total nditures: I $ -1 $ 200,000 1 $ -1 $ 30,000 1 $ 30,000 1 $ 100,000 1 $ 600,000 1 $ 70,000 1 233.3% OTHER FINANCING USES Item 2023 I Proposed 2024 Proposed Other Financing_Uses I Transfer out to Parks CIP fund I I 100,000 600,000 Total Other Financing Uses I 100,000 I, 600,000 182 CITY OF FEDERAL WAY 2023-24 BUDGET 121 : TECHNOLOGY FUND PURPOSE/DESCRIPTION: The Technology Fund accommodates the need to continually replace telecommunications, data, network, hardware, and software systems. The technology fees will be applied to the following transactions: A. Business license fees: a fee of one dollar ($1) per business license transaction unless the business is exempt from payment of the business license fee. B. Parks and recreation fees: a fee of one dollar ($1) per transaction for each registration for any parks and recreation program. For the purposes of this subsection, "transaction" shall mean the process of collection and receipting fees and charges in the form of cash, check, or credit card payment for programs, services, or miscellaneous resale items offered by the parks and recreation department. The fee shall not apply to the following: a. The fee shall not apply to registrations or transactions with a total cost less than ten dollars ($10); b. The fee shall not apply to drop -in transactions (such as, for example and without limitation (1) time payment for use of the weight room at Community Center). C. For all other applications, permits, inspections, registrations, transactions, and approvals established under the Federal Way Revised City Code, the fee shall be established by council resolution. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Projected $ Ch % Ch Revenue Summary: 34X Charges for Services $ 158,226 $ 227,022 $ 149,250 $ 149,250 $ 225,000 $ 149,250 $ 149,250 $ 0.0% 36X Miscellaneous 248 2 - - 100.0% Total Revenues: $ 158,474 $ 227,024 $ 149,250 $ 149,250 $ 225,000 $ 149,250 $ 149,250 $ 0.0% Expenditure Summary: 5XX Intergovernmental $ 44,488 $ 48,913 $ 14,300 $ 284,300 $ 284,300 $ - S - $ (284,300) -100.0% Total Fxpenditures: $ 44,488 $ 48,913 $ 14,300 $ 284,300 $ 284,300 $ - $ - $ (284,300) -100.0% RevOver/(Under) Fxp $ 113,986 $ 178,111 $ 134,950 $ (135,050) $ (59,300) $ 149,250 $ 149,250 $ 284,300 -210.5% Beginning Fund Balance,1/1 $ 3,013 $ 116,999 $ 56,852 $ 295,110 $ 295,110 $ 235,810 $ 385,060 $ (59,300) -20.1% Ending Fund Balance,12/31 $ 116,999 1 $ 295,110 1 $ 191,802 1 $ 160,060 1 $ 235,810 1 $ 385,060 1 $ 534,310 1 $ 225,000 1 140.6% 183 CITY OF FEDERAL WAY 2023-24 BUDGET 122: JAIL FUND PURPOSE/DESCRIPTION: The Jail Fund accounts for jail expenditures. The Other Financing Source of $2.3M and $2.7M respectively in 2023/24 is a transfer in from the utility tax fund. Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $ Ch % Ch Revenue Summary: 36X Miscellaneous $ $ 1 $ - $ $ - $ - $ - $ n/a 39X Other Financing Sources 2,387,853 3,319,584 1,819,584 1,819,584 2,335,748 2,700,000 516,164 28.4% Total Rewenues: $ - $ 2,387,854 $ 3,319,584 $ 1,819,584 $ 1,819,584 $ 2,335,748 $ 2,700,000 $ 516,164 28.4% Expenditure Summary: 1XX Salaries & Wages $ $ 246,592 $ 277,121 $ 277,121 $ 277,121 $ 299,914 $ 309,208 $ 22,793 8.2% 2XX Benefits 86,076 105,306 105,306 105,306 113,967 117,499 8,661 8.2% 3XX Supplies 11,925 - - - - - - n/a 4XX Services and Charges 18,150 - - n/a 5XX Intergovernmental 1,726,052 2,920,300 1,420,300 1,420,300 2,069,262 2,256,436 648,962 45.7% 6XX Capital Outlay 117,950 - - - - - - n/a 9XX Internal Services/Other 16,857 16,857 16,857 16,857 16,857 16,857 - 0.0% Total nditures: $ $ 2,223,602 $ 3,319,584 $ 1,819,584 $ 1,819,584 $ 2,500,000 $ 2,700,000 $ 680,416 37.4% RevOwr/(Under)Exp $ $ 164,252 $ 0 $ 0 $ 0 $ (164,252) $ (0) $ (164,252) -547507832.8% 1 �eginning Fund Balance,1/1 $ $ - $ - $ 164,252 $ 164,252 $ 164,252 $ (0) $ 0 0.0% En(in Fund Balance,12/31 $ $ 164,252 $ 0 $ 164,252 $ 164,252 $ (0) $ (0) $ (164,252) 100.0% Other OTHER FINANCING SOURCES i 2023 2024 Item I Proposed Proposed I Sources_ I Transfer in from UTAX fund ! 2,335,748 1 2,700,000 Total Other Fnancina Sources I 2,335,748 1 2.700.000 184 CITY OF FEDERAL WAY 2023-24 BUDGET 188: STRATEGIC RESERVE FUND PURPOSE/DESCRIPTION: The Strategic Reserve Fund accounts for the City's strategic opportunity fund to provide the liquidity to respond to unexpected economic opportunities and threats. In the event that any of the reserve fund is used, such appropriation shall be repaid to the fund annually over the next three years. The fund provides a financial cushion to cover revenue shortfalls resulting from unexpected economic changes or recessionary periods or to provide funds in the event of major unplanned expenditures the City could face as result of natural disasters. In the event that any of reserve funds is used in an economic downturn to stabilize the City's finances, such appropriation shall be repaid to the fund annually over next three years. The following page presents sources and uses summary of the Strategic Reserve Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 1 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj I Adopted I Adjusted Projected $Ch %Ch Revenue Summary: 36X Miscellaneous $ 18,703 $ 1,001 $ 2,000 $ 2,000 $ $ $ $ (2,000) -100.0% 39X Other Financing Sources 7,297 - - 1,000 1,000 (1,000) -100.0% Total Revenues: $ 26,000 1,001 2,000 $ 3,000 1,000 $ $ $ (3,000) -100.0% Expenditure Summary: 188 Strategic Reserve $ - $ 601,800 $ 2,000 $ 2,000 $ - $ $ $ (2,000) -100.0% Total nditures: S - $ 601,800 $ 2,000 $ 2,000 $ - $ $ $ (2,000) -100.0% Rev Over/(Under) ap $ 26,000 $ (600,799) $ - $ 1,000 $ 1,000 $ $ - $ (1,000) -100.0% Beginning Fund Balance,1/1 $ 3,573,800 $ 3,599,800 1 $ 3,000,000 1 $ 2,999,001 1 $ 2,999,001 $ 3,000,001 1 $ 3,000,001 1 $ 1,000 0.0% Ending FundBalance, 12/311 $ 3,599,800 $ 2,999,001 1 $ 3,000,000 1 $ 3,000,001 1 $ 3,000,001 $ 3,000,001 1 $ 3,000,001 1 $ - 0.0% EXPENDITURE BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed -22 Ad' Adopted Adjusted Projected 1 $ Ch % Ch Expenditures: OXX Other Financing Use 1 $ I S 601,800 1 $ 2,000 1 $ 2,000 1 $ I $ 1 $ (2,000) -100.0% TotalFxpenditures: I $ I S 601,800 1 S 2,000 1 $ 2,000 1 $ I $ -I $ 1 $ (2,000) -100.0% 185 CITY OF FEDERAL WAY 2023-24 BUDGET 189: PARKS RESERVE FUND PURPOSE/DESCRIPTION: The City maintains a minimum fund balance reserve of $1.12 million for unexpected equipment replacement, turf replacement, and other major capital needs of the City's Park System. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 1 23 Proposed - 22 Ad' Adopted Adjusted I Projected $Ch %Ch Revenue Summary: 36X Miscellaneous $ 5,890 $ 310 $ 5,000 $ 5,000 $ $ 5,000 $ 5,000 $ 0.0% 39X Other Financing Sources 45,000 - - 4,690 4,690 - - (4,690) -100.0% Total Revenues: $ 50,890 $ 310 $ 5,000 $ 9,690 $ 4,690 $ 5,000 $ 5,000 $ (4,690) -48.4% Expenditure Summa 189 Parks Reserve S - $ $ 15,793 $ 15,793 $ 15,793 $ $ $ (15,793) -100.0% Total Expen(litures: $ - $ - $ 15,793 $ 15,793 $ 15,793 $ - $ $ (15,793) -100.0% Rev0ver/(Under)Eyp $ 50,890 $ 310 $ (10,793) $ (6,103) $ (11,103) $ 5,000 $ 5,000 $ 11,103 -181.9% Beginning Fund Balance,1/1 $1,080,794 $ 1,131,684 $1,135,793 $1,131,994 $1,131,994 $1,120,891 $1,125,891 $ (11,103) -1.0% Wing FundBalance,12/31 $1,131,684 $ 1,131,994 $1,125,000 $1,125,891 $1,120,891 $1,125,891 $1,130,891 $ 0.0% EXPENDITURE BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Pro osed - 22 Ad' Adopted I Adjusted I Projected $Ch %Ch Expenditures: OXX I Other Financing Use $ S $ 15,793 $ 15,793 S 15,793 1 $ I $ 1 $ (15,793) -100.0% Total Egvnditures: $ - $ - $ 15,793 $ 15,793 $ 15,793 1 $ - $ - $ (15,793) -100.0% 186 CITY OF FEDERAL WAY 2023-24 BUDGET 201: DEBT SERVICE FUND PURPOSE/DESCRIPTION: The Debt Service Fund accounts for the debt service on the City Council approved general obligation (G.O.) debt. Included in the costs charged to this fund are the scheduled principal and interest payments, debt issue costs, fiscal agent fees, and other debt related costs. Debt service currently scheduled for payment from this Fund include City's Performing Arts and Events Center, 2013 G.O. bond issue for the community center, and the SCORE facility. Revenue accounted for in this fund in prior years included real estate excise tax, but in 2014 a separate Real Estate Excise Tax fund was created and all Real Estate Excise Tax is receipted in this fund. The Debt Service includes transfers in of Utility Tax and Real Estate Excise Tax to pay for debt service, since the creation of the Real Estate Excise Tax fund. The City shall maintain adequate reserve in accordance with the bond ordinance or a minimum of one year debt service amount. Council budget policy calls for the prefunding of debt service, meaning that the next year's debt service is budgeted and transfers are made to the Debt Service Fund in the current year. The following presents sources and uses summary and expenditure by object summary of the Debt Service Fund. SOURCES AND USES: Item 2020 TActua 2021 Actual 20222023 ro osed 2024 I Proposed 23 Proposed - 22 Ad' Adopted Adjused rojctedCode $ Chg I % Ch Revenue Summary: 36X Miscellaneous $ 22,910 $ 1,417 $ 30,000 $ 30,000 $ $ - S $ (30,000) -100.0% 39X Other Financing Sources 2,328,567 3,070,018 2,539,426 2,539,426 2,539,426 2,446,368 2,446,459 (93,058) -3.7% Total Revenues: $ 2,351,477 $ 3,071,435 $ 2,569,426 $ 2,569,426 $ 2,539,426 $ 2,446,368 $ 2,4469459 $ (123,058) -4.8% Expenditure Summary 105 SCORE Facility - Jail $ 848,032 $ 851,925 $ 852,425 $ 852,425 $ 852,425 $ 851,925 $ 850,425 $ (500) -0.1% 106 Community Center 2013 813,623 817,723 820,123 820,123 820,123 822,123 827,873 2,000 0.2% 107 Target Property 515,094 515,094 502,312 502,312 502,312 - - (502,312) -100.0% 109 Performing Arts Center 538,713 553,255 553,955 553,955 553,955 549,295 549,298 (4,660) -0.8% 110 Section 108 - 231,162 227,075 227,075 227,075 223,025 218,863 (4,050) -1.8% 597 Transfer Out - - 137,374 137,374 137,374 - - (137,374) -100.0% Totals nditures: $ 2,715,462 $ 2,969,158 $ 3,093,264 $3,093,264 $35093,264 $ 2,4465368 $2,446,459 $ (646,896) -20.9% RevOver/(Under)Exp $ (363,985) $ 102,276 $ (523,839) $ (523,839) $ (553,839) $ - $ - $ 523,839 -100.0% Beginning Fund Balance,1/1 $ 3,9335732 $ 3,569,746 $ 3,254,417 $ 3,672,023 $ 3,672,023 $ 3,1185184 $ 3,118,184 $ (553,839) -15.1 % En(fing Fund Balance,12/31 $ 3,569,746 $ 3,672,023 $ 2,730,578 $ 3,148,184 $ 3,118,184 $ 3,118,184 $ 3,118,184 $ (30,000) -1.0% 187 CITY OF FEDERAL WAY 2023-24 BUDGET 201: DEBT SERVICE FUND (CONTINUED) EXPENDITURES BY OBJECT SUMMARY: Code Item 2020 Actual 2021 ActualI 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted I Adjusted I Projected $ Ch % Ch Expenditures: 7XX Debt Service -Principal $1,731,181 $ 1,948,716 $2,003,716 $2,003,716 $ 2,003,716 $ 1,654,000 $1,704,000 $ (349,716) -17.5% 8XX Debt Service -Interest 984,281 1,020,443 952,174 952,174 952,174 792,368 742,459 (159,806) -16.8% 0XX I Other Financing Use - - 137,374 137,374 137,374 - - (137,374) -100.0% TotalExpenditures: $ 2,715,462 $ 2,969,158 $ 3,093,264 $ 3,093,264 $ 3,093,264 $ 2,446,368 $2,446,459 $ (646,896) -20.9% - The City is not able to use CDBG grant funds to pay the HUD Section 108 loan, and City funds will be used to pay the principal and interest in 2023/2024 in the amount of $0.22M and $0.22M respectively. - Other Financing Sources in 2023/2024 includes $2.45M and $2.45M respectively from the REET Fund, 0.22M and 0.22M respectively from the General Fund. 2023 j 2024 Table of Debt Proposed Proposed Debt Payments -------------- SCORE -------------- 450,000 Principal 430,000 Interest ------------------------------------------------ FW Community Center 2013 421,925 ----------------- 600,000 222,123 ---- -------------- -- 159,000 400,425 ----------------- 620,000 207,873 1- 1 159,000 --------------- Principal Interest ---------- Section 108 ------------------------------------------------ Princip al Interest 64,026 1 59,863 Performing Arts & Event Center 1- Principal Interest 465,000 84,295 475,000 1 74,298 Total 2-446,368 $ 2,446,459 188 CITY OF FEDERAL WAY 2023-24 BUDGET 301: CAPITAL PROJECT FUND - DOWNTOWN REDEVELOPMENT PURPOSE/DESCRIPTION: This Capital Project Fund was established to accumulate resources to set aside for downtown projects. The following presents sources and uses summary and expenditure by object summary of the Capital Project Fund - Downtown Redevelopment. SOURCES AND USES: Code -7 Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 1 23 Proposed - 22 Ad' I Adopted Adjusted F Projected $Ch %Ch Revenue Summary: 31X Taxes $ 27,541 $ 1,030,475 S $ $ 1,000 $ $ $ n/a 33X Intergovernmental 1,000,000 - - n/a 36X Miscellaneous 14,418 934 - n/a Total Revenues: $ 1,041,959 $ 1,031,409 $ $ 1,000 n/a Expenditure Summary: 108 Transfer Out for Transpotation CIP 100,000 600,000 205,000 405,000 405,000 205,000 150,000 (200,000) -49.4% Total Expenditures: $ 100,000 $ 600,000 $ 205,000 $ 405,000 $ 405,000 $ 205,000 $ 150,000 $ (200,000) -49.4% Rev Over/(Under) Exp $ 941,959 $ 431,409 $ (205,000) $ (405,000) $ (404,000) $ (205,000) $ (150,000) $ 200,000 -49.4% Beginning FundBalance,1/1 $ 2,526,754 $ 3,468,714 $ 2,826,754 $ 3,900,123 $ 3,900,123 $ 3,496,123 $3,291,t23 $ (4045000) -10.4% Ending Fund Balance,12/31 $ 3,468,714 $ 3,900,123 $ 2,621,754 $ 3,495,123 $ 3,496,123 $ 3,291,123 $3,141,123 $ (204,000) -5.8% EXPENDITURES BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Pro osed - 22 Ad' I Adopted Adjusted Projected $ Ch % Chg Expenditures: OXX 10the, Financing Use $ 100,000 $ 600,000 $ 205,000 $ 405,000 $ 405,000 $ 205,000 $ 150,000 $ (200,000) -49.4% Total nditures: $ 100,000 $ 600,000 $ 205,000 $ 405,000 $ 405,000 $ 205,000 $ 150,000 1 $ (200,000) -49.4% OTHER FINANCING USES Item 2023 I Proposed 2024 Proposed Other Financin Uses ___ Transfcr out to Transportation CIP fund 1 205,000 I 150,000 Total Other Financing Uses 1 205,000 150,000 189 CITY OF FEDERAL WAY 2023-24 BUDGET 302: CAPITAL PROJECT FUND - CITY FACILITIES PURPOSE/DESCRIPTION: This Capital Project Fund accounts for the acquisition or construction of capital improvements related to city facilities. The following presents sources and uses summary and expenditure by object summary of the Capital Project Fund - City Facilities. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' 1 Adopted Adjusted Projectedd $ Ch % Ch Revenue Summary: 36X Miscellaneous $ 1,510 $ 79 S 1,000 $ 1,000 $ $ I $ I $ (1,000) -100.0% Total Revenues: $ 1,510 $ 79 $ 1,000 $ 1,000 $ $ I $ I $ (1,000) -100.0% Expenditure Summary: 597 Transfer Out $ - $ - S 115,000 $ 115,000 $ 115,000 $ $ $ (115,000) -100.0% Total Expenditures: $ - $ - $ 115,000 $ 115,000 $ 115,000 $ $ $ (115,000) -100.0% RevOver/(Under) Ex $ 1,510 $ 79 $ (114,000) $ (114,000) $ (115,000) $ $ $ 114,000 -100.0% Beginning Fund Balance, 1/1 $ 288,595 $ 290,105 $ 290,595 $ 290,185 $ 290,185 $ 175,185 $ 175,185 $ (115,000) -39.6% Fn(fing Fund Balance,12/31 $ 290,105 1 $ 290,185 1 $ 176,595 $ 176,185 $ 175,185 $ 175,185 $ 175,185 $ (1,000) -0.6% EXPENDITURES BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjuste I Projected $ Ch % Ch Expenditures: OXX I Other Financing Use $ $ S 115,000 $ 115,000 $ 115,000 1 $ 1 $ 1 $ (115,000) -100.0% Total nditures: $ - $ S 115,000 $ 115,000 $ 115,000 1 $ I S -1 $ (115,000) -100.0% 190 CITY OF FEDERAL WAY 2023-24 BUDGET 303: CAPITAL PROJECT FUND - PARKS PURPOSE/DESCRIPTION: This Capital Project Fund accounts for the acquisition or construction of major park capital facilities with the exception of those facilities financed by proprietary and trust funds. The major source of revenue for this Fund is general obligation bond proceeds, grants from other agencies, local taxes and contributions from other funds. All Park costs associated with acquisitions, improvements, issue of bonds and other costs shall be paid by this Fund. The proposed budgets are $367K and $767K in 2023 and 2024, respectively, and are allocated to the following projects: Sources (in thousands) Prior 6 Misc / Total Total 2023 Proposed Projects RFET Years' Construct Trsfrs Sources Expenses Sources Major Maint & Impr. - Existing Park Facilities $ 105 $ - $ - $ 105 ------------------- 162 - - 162 ------------------------------------- $ 105 $ 105 ------------------ 162 162 ---------------------- Annual Playground Repair & Repl. Prog ------------------------------------------------------------ Korean Garden - 100 - 100 100 100 Total 2023 $ 267 $ 100 $ $ 367 $ $ 367 Sources in thousands Prior Nusc / Total Total 2024 Proposed Projects REEL' Years' Construct Trsfrs Sources REpenses Sources Major Maint & Impr. - Existing Park Facilities ------------------------------------------------------------ $ 105 $ - ------------------------------------- $ - $ 105 $ ------------------- 105 $ 105 Annual Playground Repair & Repl. Prog ------------------------------------------------------------ 162 ------------------------------------- - 162 --------------------- 162 162 Asphalt Trail Repairs - 500 - 500 1 500 500 Total 2024 $ 267 $ 500 $ 7671 $ 767 $ 767 The following presents sources and uses summary and expenditure by object summary of the Capital Project Fund - Parks. SOURCES AND USES: Code 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' ��Adoted Adjusted I Projected $ Chg ON Ch Revenue Summary: 33X Intergovernmetal $ - $ 14,999 $ $ 150,000 $ - $ $ $ (150,000) -100.0% 34X Charges for Services 84,745 73,200 - 95,000 n/a 36X Miscellaneous 9,259 30,265 - - - n/a 39X Other Financing Sources 300,000 - 30,000 30,000 367,000 767,000 337,000 1123.3% Total Revenues: $ 394,004 $ 118,464 $ $ 180,000 $ 125,000 $ 367,000 $ 767,000 $ 187,000 103.9% Expenditure Summary: 303 Capital $ 217,428 $ 68,735 $ 375,000 $ 595,000 $ 595,000 $ 367,000 $ 767,000 $ (228,000) -38.3% Total nditures: $ 217,428 $ 68,735 $ 375,000 $ 595,000 $ 595,000 $ 367,000 $ 767,000 $ (228,000) -38.3% Rev Over/(Under) Exp $ 176,576 $ 49,729 $ (375,000) $ (415,000) $ (470,000) $ - $ - $ 415,000 -100.0% Beginning Fund Balance,1/1 $ 1,741,591 $ 1,918,167 $1,451,591 $ 1,967,896 $ 1,967,896 $ 1,4975896 $1,4975896 S (470,000) -23.9% Fnding Fund Balance,12/31 $ 1,918,167 $ 1,967,896 $1,076,591 $ 1,552,896 $ 1,497,896 $ 1,497,896 $1,497,896 $ (55,000) -3.5% EXPENDITURES BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $ Ch % Ch eratinjz Expenditures: 3XX 1Spplies $ 6,683 $ 4,516 $ $ $ S $ S n/a 4XX Services and Charges 14,597 37,548 n/a 6XX Capital Outlay 196,148 26,670 375,000 595,000 595,000 367,000 767,000 (228,000) 38.3% Total nditures: $ 217,428 $ 68,735 $ 375,000 $ 595,000 $ 595,000 $ 367,000 $ 767,000 $ (228,000) -38.3% 191 CITY OF FEDERAL WAY 2023-24 BUDGET 304: CAPITAL PROJECT FUND — SURFACE WATER MANAGEMENT PURPOSE/DESCRIPTION: This Capital Project Fund accounts for major capital facilities associated with managing the existing storm water conveyance systems, regulating the clearing, grading, and erosion control phases of new land development, constructing, maintaining and repairing elements of the City's drainage system and controlling water quality within the system. The major sources of revenue for this Fund include grants from other agencies and storm drainage fees. The City's drainage system includes a network of streams, lakes, pipelines and storm water detention facilities. The City will maintain emergency/contingent reserve for unexpected catastrophic events or system failures of not less than $500,000 based on the comprehensive Surface Water Management Plan. The proposed budgets are $3.02M and $1.50M in 2023 and 2024, respectively, and are allocated to the following projects: 2023 Proposed Projects Ell Sources (in thousands) >�Kpenses (in thousands) User Grants Total Fees Sources Constr Total Prj. Ekpenses Small CIP - Annual Program _$__ 150 150 $ - _ $__ 150_ 1,000 0 1,150 150_ $ 150__ W. Hylebos Conservation Property Acquisition _$ 1,150 0 1,150 South 356th Street Culvert Replacement 94 - 94 -------- 94 ---------- 100 94 100 -- 2018 Storm Drain CCTV Inspection and Assessment ---------------------- 100 - 100 Pipe Rehabilitation Project 317 - 317 317 _ 317 Cold Creek Culvert Replacement 50 - 50 50 50 Redondo Creek Culvert Replacement at 16th Ave 850 - 850 850 850 Citywide Water Quality Monitoring 100 - 100 100 100 Annual CB Repair 75 - 75 75 75 Neighborhood Drainage Program 25 - 25 25 _ 25 S 324th St and SR-99 Draiange Improvements 75 30 - 75 ----------- - 30 75 ----- 1 30 75 -- 30 Pipe Upsizing at SW Campus Drive, West of 9th Ave SW 1�11111111111,'Jbtal 2023 $ 2,016 $ 1,000 $ 3,016 1 $ 3,016 $ 3,016 2024 Proposed Projects Sources (in thousands) User Grants Total Fees Sources Constr Prj. Total >�xpenses Small CIP -Annual Program $ 150 $ - $ 150 $ 150 $ 150 W. Hylebos Conservation Property Acquisition 150 - 150 150 150 South 356th Street Culvert Replacement 225 -_ 225 225 225 2018 Storm Drain CCTV Inspection and Assessment 100 - 100 100 100 Pipe Rehabilitation Project 317 - 317 317 317 Cold Creek Culvert Replacement 80 - 80 80 80 Citywide Water Quality Monitoring 100 - 100 100 100__ Annual CB Repair 75 _ - 75 75 75 Neighborhood Drainage Program 25 - 25 25 25 S 324th St and SR-99 Draiange Improvements 275 - 275 275 275 Total 2024 $ 1,497 $ - $ 1,497 $ 1,497 $ 1,497 192 CITY OF FEDERAL WAY 2023-24 BUDGET 304: CAPITAL PROJECT FUND - SURFACE WATER MANAGEMENT (CONTINUED) The following presents sources and uses summary and expenditure by object summary of the Capital Project Fund - Surface Water Management. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 1 2023 Proposed 2024 Proposed 23 Pro osed - 22 Adj Adopted Adjusted Projected $ Chg I %Ch Revenue Summa : 33X Intergovernmental $ 9,857 $ 957 $ 500,000 $ 749,043 $ 749,043 $ 1,000,000 $ $ 250,957 33.5% 36X Miscellaneous 8,794 320 - - - - - n/a 39X Other Financing Sources 343,487 2,054,569 1,560,000 1,779,362 1,779,362 1,044,312 1,556,230 (735,050) -41.3% Total Revenues: $ 362,138 $ 2,055,846 $ 2,060,000 $ 2,528,405 $ 29528,405 $ 2,044,312 $1,556,230 $ (484,093) -19.1% Expenditure Summary: Capital $ 467,283 $ 330,676 $1,517,000 $ 4,080,080 $ 4,080,080 $ 3,159,608 $1,605,273 $ (920,472) -22.6% Transfers Out 250,000 250,000 250,000 200,000 200,000 $ (50,000) -20.0% Total nditures: $ 467,283 $ 3309676 $1,7675000 $ 4,330,080 $ 45330,080 $ 3,359,608 $15805,273 $ (9709472) -22.4% Rev Owr/(Under) $ (105,145) $1,725,171 $ 293,000 $ (1,801,675) $ (1,801,675) $ (1,315,296) $ (249,043) $ 486,379 -27.0% Beginning FundBalance,1/1 $ 1,925,945 $1,820,800 $ - S 3,545,971 $ 3,545,971 $ 1,744,296 $ 429,000 1 $ (1,801,675) -50.8% Ending Fund Balance,12/31 $ 1,820,800 $ 3,545,971 $ 293,000 $ 1,744,296 $ 1,744,296 $ 429,000 $ 179,957 1 $ (1,315,296) EXPENDITURES BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Projected $ Ch % Chg Expenditures: 1XX Salaries & Wages $ 68,455 $ 58,548 $ $ $ $ 143,608 S 108,273 S 143,608 n/a 2XX Benefits 28,714 27,475 - - - n/a 3XX Supplies 37,593 n/a 4XX Services and Charges 82,353 149,263 350,000 1,611,314 1 1,611,314 - - (1,611,314) -100.0% 6XX I Capital Outlay 250,168 95,390 1,167,000 2,468,766 2,468,766 3,016,000 1,497,000 547,234 22.2% OXX I Other Financing Use - - 250,000 250,000 250,000 200,000 200,000 (50,000) 20.0% Total Expenditures: $ 467,283 $ 330,676 $1,767,000 $ 4,330,080 $ 4,330,080 $ 35359,608 $1,805,273 $ (970,472) -22.4% *Other Financing Use is comprised of $200,000 in 2023/2024 to Street Fund 193 CITY OF FEDERAL WAY 2023-24 BUDGET 306: CAPITAL PROJECT FUND - TRANSPORTATION SYSTEMS PURPOSE/DESCRIPTION: This Capital Project Fund represents improvements to existing traffic signals and new signalization, major roadways and arterials involving the design and construction of new sections of streets, the widening of roadways to provide additional vehicle lanes, the installation of sidewalks and landscaping. The major source of revenue for this Fund is grants from other agencies and contributions from other funds. The proposed budgets are $19.71 M and $49.31 M in 2023 and 2024, respectively, and are allocated to the following projects: Sources in thousandsExpenses in thousands Misc / Prior 2023 Proposed Projects Fuel RENT Grants M fig/T)r LIFT Bond Year's Total Constr Total Expenses Tax LnpFees Trsfrs Sources Sources Prj. S 320th St @ 1st Ave South 150 - 150 150 150 SR 99 HOV Lanes PH V -------------------------------------------------------- - 100 100 100 100 Adaptive Traffic Control SystemProject Phase I ------vWW- W- 20 - 20 20 20 SR 509: SW 312th St - 21st Ave SW SRTS Project ------------------------------------------------------ 20 - 40 60 60 60 City Center Access Phase I - Environmental process update - - - 500 - - - 500 500 500 Street Light LID Conversion - - - - - 30 70 100 100 100 Variable Lane Use Control Signs Adaptive Traffic Control SystemProject Phase III 47th Ave SW and SW Dash Point Road Compact Roundabout - - 10 - - - - 10 10 10 16th Ave Trail - S 308th Street to S 288th Street 475 2,285 475 3,235 3,235 3,235 Sound Transit - 897 - 897 897 897 S 314th St Improvement m® - - 200 - - - 18 218 218 218 SR 99 @ S 373rd St Roundabout w/Median Control - - t00 t00 - - - 200 200 200 21st Ave S @ 320th St Traffic Signal 345 730 340 105 1,520 1,520 1,520 Citywide ADA Retrofit 150 - - 100 250 250 250 S 356th St. -1st Ave S - SR 99 - - 300 - 300 600 600 600 SW 344th St. @ 27th Ave SW Compact Roundabout 180 560 - 180 920 920 920 Adaptive Traffice Signal Control System- City Center Stage 2- Detection Upgrade 100 600 - 700 700 700 Citywide Pedestrian Safety System Improvements - 288 1,148 - - - - 1,436 1,436 1,436 Military Rd S: S 320th St - SR 18 Preservation Project - - 600 - - 605 - 1,205 1,205 1,205 SW King County Regional Trail Plan - 10 105 - - - 10 125 125 125 S 288th St - Pac Hwy S. to 34th Ave S Bike & Ped Improvements 275 - 1,100 275 1,650 1,650 1,650 Fiber Optic Network Loop - 317th to S 272nd - - - 2,474 - - - 2,474 2,474 2,474 S 348th Preservation 7 8 840 - 171 1,026 1,026 1,026 Joint Operations & Maintenance Facility 2,000 - - 2,000 2,000 2,000 S 320th St at 21st Ave S Grade Separation -------------------------------- - 200 200 200 200 High Friction Surface Treatments - - 100 - - - - too 100 loo Total 2023 S 3,552 $ 306 S 9,295 S 4,630 S 205 $ 1,286 S 438 $19,712 S 19,712 $ 19,712 194 CITY OF FEDERAL WAY 2023-24 BUDGET 306: CAPITAL PROJECT FUND - TRANSPORTATION SYSTEMS (CONTINUED) The following presents sources and uses summary and expenditure by object summary of the Capital Project Fund - Transportation Systems. Sources (in thousands) Experts es in thousands Fuel 1Vntig/Tr Nnsc / Prior Total Constr 2024 Proposed Projects REET Grants LIFT' Bond Year's Total Expenses Tax Imp Fees Sources Prj. Trsfrs Sources im S 320th St @ 1st Ave South - - - 303 - - - 303 303 303 SR 99 HOV Lanes PH V - - - - - - too 100 100 100 S 312th St: Steel Lake Park - 28th Ave S (Pedestrian and Bicycle --------------------------------------------------`--------------- Safety Project) 1,100 - 1,100 1,100 1,100 City Center Access Phase I - Environmental process update -------------------------- ---------- - - - 300 - - - 300 300 300 Street Light LED Conversion ----- -------- --- ---------- - - - - - 30 70 100 100 100 16th Ave Trail - S 308th Street to S 288th Street 155 155 325 - - - - 635 635 635 Sound Transit - - 188 - - - - 188 188 188 SR 99 @ S 373rd St Roundabout w/Median Control - - 400 140 - - - 540 540 540 Citywide ADA Retrofit 150 - - - 100 - - 250 250 250 S 356th St. - 1st Ave S - SR 99 - - - - - 300 - 300 300 300 Citywide RRFB Upgrades - 140 - - - - - 140 140 140 SW King County Regional Trail Plan - 10 105 - - - 10 125 125 125 S 288th St - Pac Hwy S. to 34th Ave S Bike & Ped Improvements 105 - 1,700 105 - - - 1,910 1,910 1,910 Joint Operations & Maintenance Facility - - - - - 42,000 - 42,000 42,000 42,000 S 320th St at 21st Ave S Grade Separation - - - - - - 75 75 75 75 City Center Greenway - - - - - 100 - loo loo loo Adaptive Traffic Control System Phase IV (1st Ave S) - - - 89 - - - 89 89 89 High Friction Surface Treatments - - 852 - - - - 852 852 852 -------- BPA Trail Extension - City Center -- - - 150 - 50 - - 200 200 200 NEWWFotal 2024 $ 410 $ 305 $ 3,720 $ 937 $150 $ 43,530 $ 255 $ 49,307 $ 49,307 $ 49,307 SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $Chg %Chg Revenue Summary: 33X Intergovernmental $ 2,467,712 $ 3,274,196 $ 3,555,000 $ 13,327,417 $ 13,327,417 $ 8,699,000 $ 3,842,000 $ (4,628,417) -34.7% 34X Charges for Services 1,882,417 5,039,130 1,560,000 2,213,000 2,213,000 5,737,000 1,155,000 3,524,000 159.2% 36X Miscellaneous 33,698 201,776 250,000 250,000 250,000 42,000,000 (250,000) -100.0% 39X Other Financing Sources 2,238,000 2,321,939 205,000 3,143,014 3,143,014 4,833,000 3,930,649 1,689,986 53.8% Total Revenues: $ 6,621,827 $1098379042 $ 595709000 $ 18,933,431 $ 189933,431 $ 19,2699000 $ 509927,649 $ 3359569 1.8% Expenditure Summary: 306 Transportation CIP $ 6,701,549 $ 7,131,617 $ 7,573,566 $ 25,952,442 $ 25,952,442 $ 19,712,000 $ 49,307,000 $ (6,240,442) -24.0% OXX Transfers Out 45,000 - 200,000 321,667 321,667 200,000 200,000 (121,667) -37.8% Total nllitures: $ 6,746,549 $ 7,131,617 $ 7,773,566 $ 26,274,109 $ 26,274,109 $ 19,912,000 $49,507,000 $ (6,362,109) -24.2% RevOver/(Under) Exp $ (124,722) $ 39705,425 $ (2,203,566) $ (7,340,678) $ (7,340,678) $ (643,000) $ 1,4205649 $ 6,697,678 -91.2% Beginning And Balance, 1/11 $ 4,885,700 $ 4,760,978 $ 6,010,217 $ 8,466,403 $ 8,466,403 $ 15125,725 $ 482,725 $ (7,340,678) -86.7% > n[Un FundBalance,12/31 $ 4,7609978 $ 8,4669403 $ 3,806,651 $ 1,125,725 $ 1,125,725 $ 482,725 $ 1,903,373 $ (643,000) -57.1% 195 CITY OF FEDERAL WAY 2023-24 BUDGET 306: CAPITAL PROJECT FUND - TRANSPORTATION SYSTEMS (CONTINUED) EXPENDITURES BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Projected $ Chg % Ch Expenditures: 1XX Salaries & Wages $ 771,877 $ 843,924 $ 1,558,671 $ 1,560,884 $ 1,560,884 $ 599,251 $ 578,896 $ (961,633) -61.6% 2XX Benefits 272,457 277,398 124,895 124,895 124,895 173,144 178,837 48,249 38.6% 3XX Supplies 7,234 8,178 - - n/a 4XX I Services and Charges 2,226,697 2,657,914 600,000 1,009,750 1,009,750 (1,009,750) -100.0% 5XX Intergovernmental 188,068 90,191 - - - n/a 6XX Capital Outlay 3,217,011 3,235,616 5,290,000 23,256,913 23,256,913 18,939,605 48,549,267 (4,317,308) -18.6% 8XX Debt Service -Interest 18,204 18,397 - - n/a OXX I Other Financing Use* 1 45,000 200,000 1 321,667 1 321,667 1 200,000 1 200,000 1 (121,667) -37.8% TotalExpentlitures: I $ 6,746,549 1 S 7,131,617 1 $ 7,773,566 1 $26,274,109 I $26,274,109 1 $ 19,912,000 1 $49,507,000 1 $ (6,362,109) 24.2° *Other Financing Use is comprised of $200,000 in 2023/2024 to Street Fund. 196 CITY OF FEDERAL WAY 2023-24 BUDGET 307: CAPITAL PROJECTS RESERVE FUND PURPOSE/DESCRIPTION: The Capital Projects Reserve Fund was established to adopt a formal Fund Balance Reserve Policy. The City will maintain a reserve for the future general capital needs of the general buildings or other capital projects. Finance Director may transfer excess revenue over expenditures in the General Fund to this fund for future use of the City. The following tables present a sources and uses summary of the Capital Projects Reserve Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted Projected $ Chg % Chg Revenue ummary 36X Miscellaneous S 1,926 S 101 $ $ $ $ $ $ n/a Total Revenues: $ 1,926 $ 101 $ $ $ $ $ $ n/a Expenditure Summary 307 Transfer Out to General Fund S - S - $ $ $ $ $ $ n/a Totally ndhtures: $ - $ - $ $ - $ $ - $ $ n/a Rev Over/(Under)&d $ 1,926 $ 101 $ $ - $ - $ - $ $ n/a Beginning Fund Balance, 1/1 $ 367,936 $ 369,862 $ 367,936 $ 369,963 $ 369,963 $ 369,963 $ 369,963 $ 0.0% Fnding Fund Balance, 12/31 $ 369,862 $ 369,963 $ 367,936 $ 369,963 $ 369,963 $ 369,963 $ 369,963 $ 0.0% 197 CITY OF FEDERAL WAY 2023-24 BUDGET 401: SURFACE WATER MANAGEMENT FUND PURPOSE/DESCRIPTION: The Surface Water Management (SWM) Fund was established to administer and account for all receipts and disbursements related to the City's surface and storm water management system. All service charges are deposited into this Fund for the purpose of paying all or any part of the cost and expense of maintaining and operating surface and storm water management facilities. The SWM Fund is further responsible for the comprehensive management of the City's natural and manmade surface water systems. This involves protecting developed and undeveloped properties from flooding, runoff and water quality problems while continuing to accommodate new residential and commercial growth. The SWM Fund also promotes the preservation of natural drainage systems, protection of fishery resources, and wildlife environment. The SWM Fund is organized into three supporting divisions: Engineering, Water Quality and Maintenance Services. The following is a summary of the fund's major sources of revenue and primary areas of service. PRIMARY REVENUE SOURCES • Surface Water Management fees • Interest earnings SOURCES AND USES: PRIMARY EXPENDITURE SERVICES • Design, construction and inspection of public surface water capital improvement projects • Establish and update City surface water management codes and regulations • Water Quality • Maintenance program for current system Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23Proposed -22Adj Adopted Adjusted I Projected $ Ch % Ch Revenue Summary: 33X I Intergovernmental $ 32,492 $ 15,894 $ $ 50,000 $ - $ 50,000 $ 50,000 $ - 0.0% 34X Charges for Services 4,452,601 6,346,000 4,927,775 5,015,912 6,511,280 6,176,871 6,178,298 1,160,959 23.1% 36X Miscellaneous 30,906 34,361 3,000 3,000 - - - (3,000) -100.0% Total Revenues: $ 4,515,999 $ 6,396,255 $ 4,930,775 5,068,912 $ 6,511,280 $ 6,226,871 $ 6,228,298 $ 1,157,959 22.8% Expenditure Summag : 401 Surface Water Management $ 3,873,631 S 4,137,902 $ 4,556,029 $ 4,641,029 S 4,641,029 $ 5,056,296 $ 5,098,070 $ 415,267 8.9% 597 Trsfr Out - CIP Fund 533,487 2,600,069 1,560,000 1,750,000 1,750,000 1,394,312 3,006,230 (355,688) -20.3% Total Expenditures: $ 4,407,118 $ 6,737,971 $ 6,116,029 $ 6,391,029 $ 6,391,029 $ 6,450,608 $ 8,104,300 $ 59,579 0.9% RevOver/(Under) Fxp $ 108,881 $ (341,716) $ (1,185,254) $ (1,322,117) $ 120,251 $ (223,737) $ (1,876,002) $ 1,098,380 -83.1% Beginning Fund Balance,1/1 $ 3,009,977 $ 3,118,858 $ 3,031,274 $ 2,777,142 $ 2,777,142 $ 2,897,393 $ 2,673,656 $ 120,251 4.3% Fading Fund Balance,12/31 $ 3,118,858 $ 2,777,142 $ 1,846,020 $ 1,455,025 $ 2,897,393 $ 2,673,656 $ 797,654 $ 1,218,631 83.8% 198 CITY OF FEDERAL WAY 2023-24 BUDGET 401: SURFACE WATER MANAGEMENT FUND (CONTINUED) EXPENDITURES BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Pro osed - 22 Ad' Adopted Adjusted Projected $Ch %Ch Expenditures: 1XX Salaries & Wages $1,492,808 $1,628,515 $ 2,088,664 $ 2,088,664 $ 2,088,664 S 2,246,627 $ 2,322,409 $ 157,964 7.6% 2XX Benefits 552,113 570,847 646,157 646,157 646,157 779,541 806,872 133,384 20.6% 3XX Supplies 101,389 183,315 135,195 141,195 141,195 179,595 179,595 38,400 27.2% 4XX Services and Charges 597,933 471,771 695,988 774,988 774,988 781,588 781,588 6,600 0.9% 5XX Intergovernmental 312,638 353,851 286,650 286,650 286,650 276,650 276,650 (10,000) -3.5% 8XX Debt Service -Interest 1,922 1,922 1,922 1,922 1,922 0.0% 9XX Internal Services/Other 816,751 919,101 701,453 701,453 701,453 701,453 701,453 0.0% OXX Other Financing Use 533,487 2,600,069 1,560,000 1,750,000 1,750,000 1,394,312 3,006,230 (355,688) -20.3% Total Fx nditures: $ 4,407,118 $ 6,737,971 $ 6,116,029 $ 6,391,029 $ 6,391,029 1 $ 6,450,608 $ 8,104,300 $ 59,579 199 CITY OF FEDERAL WAY 2023-24 BUDGET 402: DUMAS BAY CENTRE FUND PURPOSE/DESCRIPTION: The Dumas Bay Centre Fund is an Enterprise Fund, restricted to specifically account for the revenues and expenses related to the acquisition, capital improvements, maintenance and operations of the City -owned Dumas Bay Centre Facility and Knutzen Family Theatre. The funds' purpose is to recover the costs (expenses, including depreciation) of providing services to the general public on a continuing basis, primarily through user charges. The fund is accounted for in two distinct parts; the facilities, hotel, conference rooms and the kitchen as one part and the Knutzen Family Theatre as the second part. The Dumas Bay Centre was purchased by the City during the summer of 1993 and upgrades and construction was completed in 1998. Facilities include approximately 12 acres of landscaped waterfront property, 78 bedrooms, a full -service kitchen and small to large meeting rooms and classrooms. Facility services include conference and retreat services, community rentals for events such as weddings and/or wedding receptions, performing arts activities, visual art gallery displays, special events, community education and recreation classes, and food services. The Knutzen Family Theatre provides the community of Federal Way with a quality facility that presents accessible and affordable arts and cultural experiences in a unique and beautiful setting. The Knutzen Family Theatre offers a 234-seat performing arts facility, performance space for local artists and art organizations, production assistance for local arts organizations, performance and cultural arts events, cultural arts classes, technical theater classes, business and special events rentals. The City shall maintain a minimum of $1,500,000 in a reserve set aside for equipment replacement, major building upgrades, and roof replacement of the Center. The following tables present sources and uses summary and expenditure by object summary of the Dumas Bay Centre Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted I Projected $Ch %Ch Revenue Summary 34X Charges for Services $ 2,900 $ 739 $ 254 $ 254 $ 4,000 S - $ $ (254) -100.0% 36X Miscellaneous 125,274 227,068 834,897 834,897 464,000 527,698 527,698 (307,199) -36.8% 39X Other Financing Sources 373,453 404,676 95,060 164,959 164,959 628,148 264,998 463,189 280.8% Total Revenues: $ 501,627 $ 632,483 $ 930,211 $ 1,000,110 $ 632,959 $ 1,155,846 $ 792,696 $ 155,736 15.6% Expenditure Summary: 101/102 Dumas Bay Centre $ 591,520 $ 623,383 S 922,610 $ 992,510 $ 992,510 S 756,497 $ 766,184 S (236,014) -23.8% 352 Knutzen Family Theatre 11,162 9,100 7,600 7,600 7,600 7,600 7,600 0.0% Total Fxpenditures: $ 602,682 $ 632,483 S 930,210 $ 1,000,110 $1,000,110 $ 764,097 $ 773,784 $ (236,014) -23.6% Rev Over/(Under)Fxp $ (101,055) $ 0 $ 1 $ (0) $ (367,151) $ 391,749 $ 18,912 $ 391,750 -122421750.0% Beginning Fund Balance,1/1 $ 1,601,055 $1,500,000 $19500,000 $ 1,500,001 $1,500,001 $ 1,132,849 1 $1,524599 1 $ (367,151) -24.5% Wing Fund Balance, 12/311 $ 1,500,000 $1,500,001 $1,500,000 $ 1,500,000 $1,132,849 $ 1,524,599 1 $1,543:510 1 $ 24,598 1 1.6% 200 CITY OF FEDERAL WAY 2023-24 BUDGET 402: DUMAS BAY CENTRE FUND (CONTINUED) EXPENDITURE BY OBJECT SUMMARY: CodeL Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Pro osed 23 Proposed - 22 Ad' Ado ted Adjusted Projected $Ch %Ch Expenditures: 1XX Salaries & Wages $ 270,027 $ 262,724 $ 375,714 $ 375,714 $ 375,714 $ 305,994 $ 313,014 $ (69,720) -18.6% 2XX Benefits 94,545 87,285 85,714 85,714 85,714 59,221 61,888 (26,494) -30.9% 3XX Supplies 50,982 88,070 197,036 197,036 197,036 197,036 197,036 - 0.0% 4XXI Services and Charges 153,005 146,603 228,359 1 298,259 298,259 158,459 158,459 (139,800) 46.9% SXX Intergovernmental 1,119 10,502 4,200 4,200 4,200 4,200 4,200 0.0% 9XX Internal Services/Other 33,005 37,299 39,187 39,187 39,187 39,187 39,187 0.0% Total Fxpenditures: $ 602,682 $ 632,483 $ 930,210 $1,000,110 $1,000,110 $ 764,097 $ 773,784 $ (236,014) -23.6% OTHER FINANCING SOURCES ilom Item I 2023 I Proposed 2024 Proposed Other Financing Sources Transfer in from UTAX fund 628,148 264,998 Total Other Financing Sources 628,148 264,998 201 CITY OF FEDERAL WAY 2023-24 BUDGET 501 : RISK MANAGEMENT FUND PURPOSE/DESCRIPTION: The Risk Management Fund was established to account for the financial administration of the City's comprehensive risk management/self-insurance program. This Fund assures that the revenues and assets of the City are protected through an established risk control and risk finance program including risk management goals and objectives, a formalized risk assessment process and methodology for reviewing and monitoring of the effectiveness of the risk management program. Risk management functions include property, casualty and general liability, and similar functions. Risk management also provides departments with information and assistance about recommended insurance requirements for various City contracts. Through the safety program, information is provided on how to reduce the risk of injury to employees, the general public and to City owned and leased property. This Fund is funded primarily through user charges allocated to the operating funds based upon the number of budgeted staff, department claims and auto and property premiums. The City maintains a fund balance reserve minimum of one year's expenditures from prior year or $0.6 million. The following tables present sources and uses summary and expenditure by object summary of the Risk Management Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Pro osed - 22 Ad' Adopted Adjusted Projected $ Chg % Ch Revenue Summary: 34X Charges for Services $ 1,103,040 $ 1,683,787 $ 1,103,040 $ 1,328,697 $ 1,328,697 $ 2,215,513 $ 2,028,627 $ 886,816 66.7% 36X Miscellaneous 26,314 83,076 5,000 5,000 - 2,000 2,000 (3,000) -60.0% 37X Proprietary Fund Revenues 93,694 92,480 88,000 88,000 154,506 90,250 90,250 2,250 2.6% 39X Other Financing Sources 823,253 - - 118,412 118,412 - - - 0.0% Total Revenues: $ 2,046,302 $ 1,859,343 $ 1,196,040 $ 1,540,109 $ 1,601,615 $ 2,307,763 $ 2,120,877 $ 886,066 57.5% Expenditure Summary: 4XX Insurance Premiums $ 846,538 $ 985,074 $ 940,794 $ 1,166,451 $ 1,166,451 $ 1,759,835 $ 1,781,203 $ 593,384 50.9% 4XX Claims 1,306,940 762,248 493,231 493,231 493,231 843,000 493,000 349,769 70.9% 4XX Services and Charges 45,352 41,002 52,250 54,697 54,697 54,928 54,928 231 0.4% OXX Other Financing Use 150,000 - - - - - - - n/a Total Expenditures: $ 2,348,831 $ 1,788,325 $ 1,486,275 $ 1,714,379 $ 1,714,379 $ 2,657,763 $ 2,329,131 $ 943,384 55.0% Rev Over/(Under) Exp $ (302,529) $ 71,019 $ (290,235) $ (174,270) S (112,764) $ (350,000) $ (208,254) $ (175,730) 100.8% Beginning Fund Balance, 1/1 $ 1,502,529 $ 1,200,000 $ 920,528 $ 1,271,019 $ 1,2719019 $ 1,158,255 $ 808,255 $ (112,764) -8.9% Ending FundBalance,12/31 $ 1,200,000 $1,271,019 $ 630,293 $ 1,096,749 $ 1,158,255 $ 808,255 $ 600,001 $ (288,494) -26.3% EXPENDITURE BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 1 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' I Adopted I Adjusted Projected $ Ch % Ch Expenditures: 4XX Services and Charges $ 2,198,831 $ 1,788,325 $ 1,486,275 $ 1,714,379 $ 1,714,379 $ 2,657,763 S 2,329,131 $ 943,384 55.0% 0XX 10the,FmaricirigU,e 150,000 - - - n/a Total nditures: $ 2,348,831 $1,788,325 $1,486,275 1 $1,714,379 $ 1,714,379 $ 2,657,763 $ 2,329,131 $ 943,384 202 CITY OF FEDERAL WAY 2023-24 BUDGET 502: INFORMATION TECHNOLOGY FUND PURPOSE/DESCRIPTION: The Information Technology Fund accounts for all costs and services (study, design, purchase, implement, training, support, upgrade and replacement) associated with the City's information technology. This fund also supports systems and provides services for: the City's Geographical Information Systems (GIS) needs (data collection and maintenance, map productions, data analysis, and development of user friendly GIS applications); services such as Internet, Intranet,; City's electronic Document Management Imaging and Archiving Systems (DMS) implementation and coordination; City's TV broadcast channel programming, systems maintenance and broadcasting (FWTV 21); and cable franchise agreements monitoring and cable customer needs. Information Technology costs are allocated to departments and/or programs based on usage. The City maintains adequate reserves for replacement for capital and is funded through department charges and other revenues sufficient to replace both hardware and software at the end of their useful life. The following tables present sources and uses summary and expenditure by object summary of the Information Technology Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adi Adopted Adjusted Projected $ Chg I % Chg Revenue Summa 34X Charges for Services $ 2,478,070 $ 2,776,969 $ 2,691,687 $ 3,040,045 $ 3,040,045 $ 3,218,845 $ 3,263,845 1 $ 178,800 5.9 % 36X Miscellaneous 16,874 909 29,000 29,000 25,000 1 25,000 1 (4,000) -13.8% 39X Other Financing Sources - 455 - - - - I - - I n/a Total Revenues: $ 2,494,944 $ 2,778,333 $ 2,720,687 $ 3,069,045 $ 3,040,045 $ 3,243,845 $ 3,288,845 $ 174,800 5.7% Expenditure Summary: 512-XX Court $ 94,582 $ 121,637 $ 94,111 $ 245,411 $ 245,411 $ 57,315 $ 58,461 $ (188,096) -76.6% 518-88 Data Processing 713,722 696,239 1,170,142 1,566,242 1,566,242 1,122,419 1,144,584 (443,822) -28.3% 518-95 Government Access Channel 94,347 135,294 127,571 127,571 127,571 100,136 100,581 (27,435) -21.5 % 521-XX Police and Safecity 909,971 898,019 812,465 1,099,465 1,099,465 1,799,354 1,512,399 699,889 63.7 % 518-91 Telecommunications 169,303 184,327 202,461 202,461 202,461 217,690 221,128 15,229 7.5% 518-93 WiFi 6,107 7,363 8,700 8,700 8,700 8,700 8,700 - 0.0% 518-94 GeographicInformation Systems 368,491 355,942 292,158 292,158 292,158 340,614 347,688 48,457 16.6% Total Expenditures: $ 2,356,522 $ 2,398,821 $ 2,707,608 $ 3,542,008 $ 3,542,008 $ 3,646,229 $ 3,393,541 $ 104,221 2.9°% RevOver/(Under) Fxp $ 138,422 $ 379,513 $ 13,079 $ (472,963) $ (501,963) $ (402,384) $ (104,696) $ 70,579 -14.9% Beginning Fund Balance, 1/ 1 $ 3,718,972 $ 3,857,394 $ 3,694,008 $ 4,236,907 $ 4,236,907 $ 3,734,945 $ 3,332,561 $ (501,963) -11.8 % Fh(fing Fund Balance, 12/311 $ 3,857,394 1 $ 4,236,907 I $ 3,707,088 I $ 3,763,945 $ 3,734,945 $ 3,332,561 $ 3,227,865 $ (431,384) -11.5 % EXPENDITURE BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 1 2022 2023 Proposed 2024 Proposed 23 Proposed -22Adj I Adopted I Adjusted Projected $ Chg I % Chg Expenditures: 1XX Salaries & Wages $ 721,776 S 813,294 $ 813,886 $ 883,886 $ 883,886 $1,016,399 $1,049,234 $ 132,513 15.0% 2XX Benefits 257,292 280,920 282,565 282,565 282,565 378,442 390,919 95,877 33.9% 3XX Supplies 21,096 45,750 44,406 44,406 44,406 44,406 44,406 - 0.0% 4XX Services and Charges 873,577 950,131 1,107,904 1,282,204 1,282,204 1,400,704 1,445,704 118,500 9.2% 5XX Intergovernmental 149,749 165,794 156,778 156,778 156,778 156,778 156,778 - 0.0% 6XX Cap it al Outlay 333,033 142,931 302,069 892,169 892,169 649,500 306,500 (242,669) -27.2% TotalExpenditures: $ 2,356,522 $ 2,398,821 $ 2,707,608 $ 3,542,008 $ 3,542,008 $3,646,229 $3,393,541 $ 104,211 2.9% 203 CITY OF FEDERAL WAY 2023-24 BUDGET 502: INFORMATION TECHNOLOGY FUND (CONTINUED) Below is a listing of all information technology equipment proposed to be purchased in all funds within the city (Includes other funds purchasing technology equipment). Information Systems: 2023 2024 502 City -Wide Cisco Core Network Upgrade 175,000 - City Physical Access Control Upgrade (DNA Readers / 502 City -Wide Controllers) 75,000 25,000 502 City -Wide Core Server Cluster Replacement 72,500 72,500 502 City -Wide Police MDC/Laptop Replacement (14/13) 70,000 65,000 502 City -Wide Desktop/Laptop Replacement 60,000 60,000 502 City -Wide City Website Refresh 57,138 - 502 City -Wide PAEC CCTV System - 42,000 502 City -Wide Phone System - UCS Server Replacement 40,000 - 502 City -Wide FWCC CCTV System 30,382 - 502 City -Wide City Website Refresh 17,862 10,000 502 City -Wide NVR Server (FWCC & PAEC) 16,429 32,000 502 City -Wide NVR Server (FWCC & PAEC) 15,571 - 502 City -Wide IT INET Network Router 7,963 - 502 City -Wide FWCC CCTV System 7,618 - 502 City -Wide IT INET Network Router 4,037 - 101 PW Software for traffic division 7,749 4,400 115 PAEC Camera updgrades, security system, computers 10,000 10,000 Total information Systems Equipment $ 667,249 $ 320,900 204 CITY OF FEDERAL WAY 2023-24 BUDGET 503: MAIL AND DUPLICATION SERVICES FUND PURPOSE/DESCRIPTION: The Mail and Duplication Fund accounts for duplication and postage for all City departments. All costs associated with providing these services, including the accumulation of replacement reserves, are costs of this Fund. Mail and duplication user charges are allocated to the operating funds based on copier and postage usage. The City maintains an adequate reserve fund balance to guard against unexpected copy and mailing equipment replacements. The following tables present sources and uses summary and expenditure by object summary of the Mail and Duplication Services Fund. SOURCES AND USES: Code Item 2020 TActual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Pro o s e d - 22 Ad' Adopted I Adjusted I Projected $ Ch % Ch Revenue Summary: 34X Charges for Services $ 121,211 $ 126,877 $ 135,947 $ 135,947 $ 135,947 $ 135,947 $ 135,947 $ 0.0% 36X Miscellaneous 1,029 70 - - - - - n/a Total Revenues: $ 122,240 $ 126,947 $ 135,947 $ 135,947 $ 135,947 $ 135,947 $ 135,947 $ 0.0% Expenditure Summary: 503 Mail and Duplications $ 66,332 $ 95,245 $ 185,007 $ 185,007 $ 185,007 $ 154,901 $ 161,901 $ (30,106) -16.3% Total FY nditures: $ 66,332 $ 95,245 $ 185,007 $ 185,007 $ 185,007 $ 154,901 $ 161,901 $ (30,106) -16.3% Rev Over/(Under) Fxp $ 55,908 $ 31,702 $ (49,060) $ (49,060) $ (49,060) $ (18,954) $ (25,954) $ 30,106 -61.4% Beginning FundBalance,1/1 $ 217,369 $ 273,277 $ 214,219 $ 304,979 $ 304,979 $ 255,919 $ 236,965 $ (49,060) -16.1% Ending FundBalance,12/31 $ 273,277 $ 304,979 $ 165,159 $ 255,919 $ 255,919 $ 236,965 $ 211,011 $ (18,954) -7.4% EXPENDITURE BY OBJECT SUMMARY: Code Item 2020 Actual 2021 ActualI 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted I Adjusted I Projected $ Ch % Ch Ex enditures: 3XX Supplies $ 12,095 $ 14,233 $ 21,650 $ 21,650 $ 21,650 $ 21,650 $ 21,650 $ 0.0% 4XX Services and Charges 54,237 65,739 89,851 89,851 89,851 89,851 89,851 0.0% 6XX Capital Outlay - 15,272 73,506 73,506 73,506 43,400 50,400 (30,106) -41.0% TotalExpenditures: $ 66,332 $ 95,245 $ 185,007 $ 185,007 $ 185,007 $ 154,901 $ 161,901 $ (30,106) Mail & Distribution: 2023 2024 503 City -Wide Replace copiers 43,400 50,400 Total Mail & Distribution Equipment $ 43,400 $ 50,400 205 CITY OF FEDERAL WAY 2023-24 BUDGET 504: FLEET AND EQUIPMENT FUND PURPOSE/DESCRIPTION: The Fleet and Equipment Fund accounts for all costs associated with operating, maintaining and replacing the City's vehicles and other motorized equipment. The City schedules and budgets replacement of vehicles and other equipment at their scheduled replacement time. The following tables present sources and uses summary and expenditure by object summary of the Fleet and Equipment Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Pro osed 2024 Pro osed$ 3 Proposed - 22 Ad' Ado ted Adjusted Projected P Ch % Ch Revenue Summary: 34X Charges for Services $ 2,189,415 $ 2,726,780 $ 2,220,329 $ 3,922,329 $ 3,922,329 $ 2,425,039 $ 2,399,475 $ (1,497,290) -38.2% 36X Miscellaneous 33,745 1,938 80,315 80,315 - - - (80,315) -100.0% 37X Debt Services - 102,695 - - - n/a 39X I Other Financing Sources 209,032 1 607,117 - 90,000 53,000 1 - (90,000) -100.0% Total Revenues: $ 2,432,193 1 $ 3,438,530 $ 2,300,644 $ 4,092,644 $ 3,975,329 $ 2,425,039 $ 2,399,475 $ (1,667,605) -40.7% Expenditure Summary: 548 City Hall $ 1,350,832 $ 1,685,866 $ 562,732 $ 652,732 $ 652,732 $ 1,429,898 $ 990,565 $ 777,166 119.1% 521 Police 1,317,763 1,767,145 1,357,169 3,258,669 3,258,669 1,906,169 721,169 (1,352,500) -41.5% Total Fxpenditures: $ 2,668,595 $ 3,453,012 $ 1,919,901 $ 3,911,401 $ 3,911,401 $ 3,336,067 $1,711,734 $ (575,334) -14.7% Rev Over/(Under) Fxp $ (236,402) $ (14,482) $ 380,743 $ 181,243 $ 63,928 $ (911,028) $ 687,741 $(1,092,271) -602.7% Beginning Fund Balance,1/1 $ 7,808,824 1 $ 7,572,421 $ 7,232,067 $ 7,557,939 $ 7,557,939 $ 7,621,866 $ 6,710,838 $ 63,928 0.8% Fli(ling FundBalance, 12/311 $ 7,572,421 1 $ 7,557,939 1 $ 7,612,809 1 $ 7,739,181 1 $ 7,621,866 1 $ 6,710,838 1 $ 7,398,580 1 $ (1,028,343) -13.3% EXPENDITURE BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Pro osed - 22 Adj Adopted FAdjusted I Projected $ cI % Ch Expenditures: IXX Salaries & Wages $ 60,706 $ 68,276 $ 65,172 $ 65,172 $ 65,172 $ 250,902 $ 262,194 $ 185,730 285.0% 2XX Benefits 30,329 24,770 24,765 24,765 24,765 30,200 31,558 5,434 21.9% 3XX Supplies 409,674 679,971 524,597 524,597 524,597 524,597 524,597 - 0.0% 4XX Services and Charges 529,521 576,610 342,302 342,302 342,302 342,302 342,302 0.0% 5XX Intergovernmental - 17 350 350 350 350 350 0.0% 6XX Cap it al Out lay 1,638,365 2,103,368 962,715 2,954,215 2,954,215 2,187,716 550,733 (766,499) -25.9% Total 1 nditures: $ 2,668,595 $ 3,453,012 $1,919,901 $ 3,911,401 $ 3,911,401 $ 3,336,067 $1,711,734 $ (575,334) -14.7% 206 CITY OF FEDERAL WAY 2023-24 BUDGET 504: FLEET AND EQUIPMENT FUND (CONTINUED) Below is a listing of all fleet and equipment proposed to be purchased in all funds within the city (Includes other funds purchasing fleet equipment). Fleet & Equipment: 2023 2024 504 PK Ford F550 for power washer $ - $ 71,386 504 PK Ford F450 63,440 - 504 PK 2004 Ford F 150 - 39,478 504 PK 2004 F150 37,960 - 504 PK Skid mount power washer - 18,928 504 PK Carryall #472 13,520 - 504 PK Blower for tractors 7,072 - 504 PK Toro wide area mower 106,080 - 504 PW 2008 Peterbuilt Dump Truck 457,132 - 504 PW Asphalt planer 33,280 - 504 PW NTS program revision equipment 80,000 - 306 PW Sound Transit Inspector vehicle 83,200 - 306/401 PW/SWM Construciton Inspector vehicle 80,000 - 504 SWM Saw water tank 4,680 - 504 SWM Generator 2,600 - 504 SWM Saw trailer 22,360 - 504 SWM Walk behind saw 24,592 - 401 SWM Brick trailer - 27,581 401 SWM Skid loader 88,920 - Cargo trailer, water quality sensor, SWM Generator, 504 SWM inspection equipment, & haloptic system - 270,941 504 PD 5 unmarked, 11 marked patrol vehicles, 2 motorcycles 1,260,000 - 504 PD 2 marked patrol vehicles - 150,000 504 PD Major crime investigations equipment 75,000 - Total Fleet & Equipment $ 2.439,836 $ 578,314 207 CITY OF FEDERAL WAY 2023-24 BUDGET 505: BUILDING AND FURNISHINGS FUND PURPOSE/DESCRIPTION: The Building and Furnishings Fund accounts for all costs associated with the maintenance and operation of City Hall, Evidence Building, and Steel Lake Maintenance Facility. Maintenance/operation costs and replacement reserves are charged to this fund which is funded primarily through user fees allocated to the operating funds based upon the square footage of departments using the facility. The City maintains a fund balance reserve minimum of $2 million for unexpected replacement of equipment and major upgrades to the city buildings other than Community Center and Dumas Bay Center. The following tables present sources and uses summary and expenditure by object summary of the Building and Furnishings Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 1 2023 Pro osed 2024 Pr)posed 23 Proposed - 22 Ad' Adopted Adjusted Projected $ Chg % Chg Revenue Summa : 34X Charges for Services $ 489,696 $ 489,696 $ 489,696 S 489,696 $ 489,696 $ 728,099 $ 603,099 $ 238,403 48.7% 36X Miscellaneous 21,015 9,394 659 659 - - - (659) -100.0% 39X Other Financing Sources 23,900 - - - - - - - n/a Total Revenues: $ 534,611 $ 499,090 $ 490,355 $ 490,355 $ 489,696 $ 728,099 $ 603,099 $ 237,744 48.5% Expenditure Summary: 518-3X City Hall $ 351,763 $ 373,780 $ 465,505 $ 465,505 $ 465,505 $ 538,480 $ 413,480 $ 72,976 15.7% 576-80 Shop 198,008 242,878 122,837 122,837 122,837 241,804 241,804 118,967 96.8% 576-81 Annex 5,544 6,890 5,785 5,785 5,785 9,487 9,487 3,702 64.0% 597-80 Transfer Out - 562,414 - - - - - - n/a Total nditures: $ 555,315 $1,185,961 $ 594,127 $ 594,127 $ 594,127 $ 789,772 $ 664,772 $ 195,645 32.9% RevOver/(Under) Fxp $ (20,704) $ (686,871) $ (103,772) $ (103,772) $ (104,431) $ (61,673) $ (61,673) $ 42,099 -40.6% Beginning FundBalance,1/1 $ 2,973,258 $ 2,952,554 $ 2,103,772 $ 2,265,683 $ 2,265,683 $ 2,161,252 $ 2,099,579 $ (104,431) -4.6% Fnding Fund Balance,12/31 $ 2,952,554 $ 2,265,683 $ 2,000,000 $ 2,161,911 $ 2,161,252 $ 2,099,579 $ 2,037,906 $ (62,332) -2.9% EXPENDITURE BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Ad' Adopted Adjusted I Projected $ Chg % Chg Expenditures: 1XX Salaries & Wages $ 116,628 $ 126,399 $ 166,008 $ 166,008 $ 166,008 $ 217,200 $ 217,200 $ 51,192 30.8% 2XX Benefits 57,260 58,572 63,083 63,083 63,083 82,536 82,536 19,453 30.8% 3XX Supplies 49,122 39,587 28,809 28,809 28,809 28,809 28,809 - 0.0% 4XX Services and Charges 332,306 398,988 336,227 336,227 336,227 461,227 336,227 125,000 37.2% OXX Other Financing Use 562,414 - - - - - 100.0% Total Expenditures: $ 555,315 $1,185,961 $ 594,127 $ 594,127 1 $ 594,127 1 $ 789,772 $ 664,772 $ 195,645 32.9% 208 CITY OF FEDERAL WAY 2023-24 BUDGET 506: HEALTH INSURANCE FUND PURPOSE/DESCRIPTION: The Health Insurance Fund accounts for all costs associated with the self -insured medical and prescription plan for the City employees and COBRA participants. The City maintains a reserve fund balance minimum of 16 weeks' budgeted expenses. The following tables present sources and uses summary and expenditure by object summary of the Health Insurance Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Pro osed 2024 Proposed 23 Proposed - 22 Adj Ado ted Adjusted Projected $ Ch % Ch Revenue Summary: 34X Charges for Services $ 4,638,457 $ 4,861,708 $ 4,556,000 $ 4,556,000 $ 5,066,000 $ 4,556,000 $ 4,556,000 $ 0.0% 36X Miscellaneous 14,856 901 10,800 10,800 - - - (10,800) -100.0% 37X Proprietary Fund Revenues 714,375 106,090 400,000 400,000 - 400,000 400,000 - 0.0% Total OperatingOperafing Revenues: $ 5,367,687 $ 4,968,698 $ 4,966,800 $ 4,966,800 $ 5,066,000 $ 4,956,000 $ 4,956,000 $ (10,800) -0.2% Expenditure Summary: 550 1 Self Health Insurance $ 5,835,347 $ 4,388,027 $ 5,256,726 $ 5,256,726 $ 5,256,726 $ 5,256,726 $ 5,256,726 $ 0.0% Total Operating lypenditures: $ 5,835,347 $ 4,388,027 $ 5,256,726 $ 5,256,726 $ 5,256,726 $ 592569726 $ 592569726 $ 0.0% Oper RevOver/(Under) l $ (467,659) $ 580,672 $ (289,926) $ (289,926) $ (190,726) $ (300,726) $ (300,726) $ (10,800) 3.7% Beginning Fund Balance, 1/11 $ 3,657,598 $ 3,189,939 $ 3,077,746 $ 3,770,611 $ 3,7709611 $ 39579,885 $ 3,279,159 $ (190,726) 5.10/( Ending ftnd Balance, 12/311$ 3,189,939 $ 3,770,611 $ 2,787,820 $ 3,480,685 $ 3,579,885 $ 3,279,159 $ 2,978,433 $ (201,526) 5.8% EXPENDITURE BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 2022 2023 Pro osed 2024 Pro osed 23 Proposed - 22 Ad' Ado ted Adjusted I Projected 1 $ Ch % Ch Expenditures: 3XX—TSupplies -- __ -- __ -- _ - _ $ 4,175 $ S - $ $ - $ $ - S n/a 4XX Services and Charges 5,829,469 4,386,203 5,226,726 5,226,726 5,226,726 5,226,726 5,226,726 0.0% 5XX Intergovernmental 1,703 1,824 30,000 30,000 30,000 30,000 30,000 0.0% Total 1 nditures: $ 5,835,347 $ 4,388,027 $ 5,256,726 $ 5,256,726 $ 5,256,726 $ 5,256,726 $ 5,256,726 $ 0.0% 209 CITY OF FEDERAL WAY 2023-24 BUDGET 507: UNEMPLOYMENT INSURANCE FUND PURPOSE/DESCRIPTION: The Unemployment Insurance Fund accounts for all costs associated with the self -insured unemployment plan for the City employees. The City maintains a minimum fund balance reserve of $250,000 or annual unemployment expenses. The following tables present sources and uses summary and expenditure by object summary of the Unemployment Insurance Fund. SOURCES AND USES: Code Item 2020 Actual 2021 Actual 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 36X Miscellaneous $ 1,165 $ 76 $ 6,000 $ 6,000 $ $ I $ 1 $ (6,000) -100.0% 39X Other Financing Sources 80,000 100,000 n/a Total Revenues: $ 81,165 $ 100,076 $ 6,000 $ 6,000 $ $ I $ 1 $ (6,000) -100.0% Ex enditure Summary: 507 Unemployment Insurance $ 79,469 $ 59,626 $ 10,000 $ 10,000 $ 70,000 $ 70,000 $ 70,000 $ 60,000 600.0% Total Expenditures: $ 79,469 $ 59,626 $ 10,000 $ 10,000 $ 70,000 $ 70,000 $ 70,000 $ 60,000 600.0% Rev Over/(Under) Fxp $ 1,696 $ 40,449 $ (4,000) $ (4,000) $ (70,000) $ (70,000) $ (70,000) $ (66,000) 1650.0% Beginning Fund Balance, 1/1 $ 273,701 $ 275,397 $ 254,000 $ 3155846 $ 3155846 $ 245,846 $ 175,846 $ (70,000) -22.2% Ending FundBalance,12/31 $ 275,397 $ 315,846 $ 250,000 $ 311,846 $ 245,846 $ 175,846 $ 105,846 $ (136,000) -43.6% EXPENDITURE BY OBJECT SUMMARY: Code Item 2020 Actual 2021 Actual 1 2022 2023 Proposed 2024 Proposed 23 Proposed - 22 Adj I Adopted I Adjusted I Projected d 1 $ Chg I % Chg Ex enditures: 4XX Services and Charges $ 79,469 $ 59,626 $ 10,000 $ 10,000 1 S 70,000 $ 70,000 $ 70,000 $ 60,000 1 600.0% Total nditures: $ 79,469 $ 59,626 $ 10,000 $ 10,000 1 $ 70,000 $ 70,000 $ 70,000 1 $ 60,000 1 600.0% 210 CITY OF FEDERAL WAY 2023-24 BUDGET DEBT 211 CITY OF FEDERAL WAY 2023-24 BUDGET LONG-TERM DEBT Legal Debt Limit. Under RCW 39.36.020(2), the public may vote to approve bond issues for general government in an amount not to exceed 2.5% of the value of all taxable property within the City. Within the 2.5% limit, the City Council may approve bond issues not to exceed 1.5% of the City's assessed valuation. This can be used for any municipal purpose. The voter -approved capacity is generally referred to as unlimited tax general obligation debt, which requires 60% voter approval and the election must have a voter turnout of at least 40% of those who voted in the last State general election. With this vote, the voters approve additional property tax levied above and beyond the constitutional and statutory caps on property tax. In addition to general purpose debt capacity, RCW 39.36.030(4) also allows voters to approve park facilities and utility bond issues, each limited to 2.5% of the City's assessed valuation. Therefore, the City can issue up to a total of 7.5% of the City's assessed valuation in bonds for $1.04 billion. In the table below debt capacity is reflected for the City of Federal Way at December 31, 2021. COMPUTATION OF LWITATION OF INDEBTEDNESS December 31, 2021 General Debt Capacity Excess Levy Excess Levy (Limited) (Unlimited) Open Space Utility Total Debt DESCRIPTION Councilmanic Excess Levy and Park Purposes Capacity Statutory debt limit: I I (2021 TAV=$14,210,298,330 (A) I I I I -------A 11.50% V @100% ---------------------------- $ 213'154'475$ _213154475 ------- ----------------------- _ ----------------- $ -$}------------------- 2.50% AV 100% - 355,257,458 1I 355,257,458 355,257,458 ,,72,375 -Add: ------- Cash reserved for __—____ — _—_------ ___ -------------------I----------------- --------------- ------------ ___--- debt rede tion 3,192,943 - - - 3,192,943 Less: Bonds and COPs outstanding (29,686,656) --------- - 1 - ------------ - -- 1 (29,686,656) RemainingDebt Capacity $ 186,660,762 $ 142,102,983 $ 355,257,458 $ 355,257,458 $ 1,039,278,661 Existing Debt Funding. In the table below is the City's general obligation debts outstanding at December 31, 2021. Real Estate Excise Tax and Utility Tax are the two primary sources to meet the City's general obligation debt services. The City has the ability to service its debt, and the City does not issue new debt until an additional source of revenue is identified. SUMMARY OF OUTSTANDING LOANS/BONDS Date of Final Interest Amount I Bond Rating 12/31/21 Principal Payment 2023 I 2024 Description Purpose Issue Maturity ' Rates (%) I Issued %issuance Balance G.O. Bonds Community Center 2013 12/01/13 12/1/2033 2.67 12,415,000 Aa3 8,300,000 600,000 620,000 Refund G.O. Bonds SCORE 12/11/19 12/1/2038 2.75-5.00 10,945,000 Aa2 10,175,000 430,000 450,000 ------ ---------------- ------------- ---------- ---------- ---------- ------------- 1--------------------------------------------------------- G.O. Bonds PAEC 12/11/19 12/1/2029 1.95-2.65---4,840,000-I---- Aa2 3,960,000 465,000 475,000 -------- —— ---- ----------- ----- -------- HUD Loan Section 108 HUD Loan 03/28/19 8/l/2035 2.54-3.49 I 2,712,000 na 2,235,000 159,000 159,000 I $ 30,912,000 1 $ 24,670,000 $ 1,654,000 $1,704,000 212 CITY OF FEDERAL WAY 2023-24 BUDGET LONG-TERM DEBT The various components of the city's long-term debt liabilities reflected on the City's financial statements are as follows. General obligation bonds are backed by the City's full faith and credit. Proceeds are typically used for the acquisition or construction of major capital facilities or equipment. "Councilmanic Bonds" are general obligation bonds issued by City Council without voter approval. For the two years contemplated in the 2023-24 budget, the City has no voter -approved bonds outstanding or contemplated. All principal and interest payments on general obligation debts are budgeted in the City's Debt Service Fund. Construction of Federal Way Community Center. In 2013, the City issued $12,415,000 of general obligation refunding bonds with an average interest rate of 2.67 percent to provide resources to refinance 2003 GO Federal Way Community Center debt. The remaining balance at December 31, 2022 is $7,725,000 and will be repaid through 2033. City of Federal Way - Debt Summary - All Funds $25,000,00D 520,000,000 $15,DDD,D0D 510,Doo,000 $0 N N N N N N N M m n1 M M M M M M O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N $8,0D0, 000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,0D0,000 $1,000,000 $D 2013 Refund Ltd/Community Center .y'� ,14 ryy ti6 ,y'1 ti� .has .yb „�1 „�'L '�'� „�D• „h 36 ,y'1 ,�� SCORE Jail Services contract. The City, in conjunction with the Valley Communications joint venture comprised of several other South King County cities (Auburn, Burien, Renton, SeaTac, Tukwila), built a shared incarceration facility. The total bond in 2009 was $86.3 million and the City of Federal Way's portion at that time 2019A LTGO Bond (SCORE) was $15.5 million. The City Council subsequently withdrew $15,00D,00D from the SCORE (South Correctional Entity) interlocal $13'°°°'°°° $11,0 00, 000 agreement in 2018. In 2019 the City Council authorized $9,000,000 bonding for the City portion of the SCORE debt. In 2019, $7,000,000 the City issued $10,945,000 of limited tax general obligation 55,DDD,DDD bond with interest rates ranging from 2.75 percent to 5.00 $3,000,00D �nn�nnn percent to refinance the balance on the 2009 SCORE Bond $1,000,000 of $12,891,600. The remaining balance at December 31, N N N N N N N M . . . m M M M M N N N N N 2022 is $9,765,000 and will be repaid through 2038. N N N N N N N N N N N 213 CITY OF FEDERAL WA Y 2023-24 BUDGET Performing Arts Center — General Obligation Debt. - In 2014E LTGO Tax Bond (PAEC} 2019, the City issued $4,840,000 of limited tax general $4,000,000 obligation bond with interest rates ranging from 1.95 to 2.65 $3,500,000 percent, and a maturity due date of December 1, 2029. $3-°°°-°°° Proceeds were used to pay for a portion of the Performing $2,500,000 $2,000,000 Arts and Events Center and to pay costs of issuing 2019B $1,500,000 Bonds. The remaining balance at December 31, 2022 is s1,000,000 111110 $3,500,000 and will be repaid through 2029. $500,000 $0 ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti Performing Arts Center — HUD Debt. In 2016 the City 2014-A Section 108 HUD CP3 entered into a Contract Loan Guarantee with Housing 53,000,000 Urban Development for development of the Federal Way $2,500,000 Performing Arts and Events Center. This Section 108 Loan $2,00°,000 is authorized up to $3,030,000 with advances of $3,030,000 with a variable rate that converted to a fixed rate in 2019. $1,50°'°0° The remaining balance at December 31, 2022 is $1'°° °0° $2,076,000 and will be repaid through 2035. $500,000 $0 ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti Interfund Debt. In 2017, the City issued $6,000,000 Of City of Federal Way - Interfund Debt limited tax general obligation bond to refinance the 2014 $6,°°°,°°° Key Bank Bond Anticipation Note used to purchase the old $5,000,000 Target building property. A mandatory balloon payment of $4,00°,000 $5,016,656 due November 2022 was authorized by City $3,000,000 Council in August 2022 to be refinanced using a three-year interest -only interfund loan from restricted but available $Z'0°0'0°° balances on deposit in the city's Fleet & Equipment, $1'00°'000 Downtown Redevelopment and Transportation Capital $° funds. Potential New Debt. The City is currently conducting feasibility and site evaluation studies for the construction of a maintenance and operations facility for Public Works, Surface Water Maintenance and Parks vehicles, materials and staff. Construction of this facility will have to be financed over multiple years. While even estimated figures are unavailable at this time, this budget contemplates the reality of potential new debt service commencing in 2024 coming from both fund balances and on -going revenues in the Real Estate Excise Tax and Surface Water Maintenance funds. Offsetting bond proceeds and construction spending of $32 million are budgeted in 2024 in the Transportation CIP. Financing itself will need to come to city council and may be amended as further details become known so that further phased design, planning, demolition, construction and other steps can proceed methodically and debt service is within forecasted resources. 214 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL EXPENDITURES BUDGETS F •,••1Rfl 215 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL SUMMARY OVERVIEW The Capital Investment Plan (CIP) presents current and planned public improvements that are scheduled within the six -year planning horizon in the City's perpetual infrastructure maintenance and replacement program. Project costs are appropriated up to and include 2024. Project costs and the allocation of future resources beyond the current 2023-2024 biennium are proposed as an integral part of the plan and will be reviewed and updated during each subsequent biennium. CIP PROGRAMS The Federal Way CIP projects are organized into three program areas: Parks System; Surface Water Management System; and Transportation System. Definition The City defines a CIP Project to be any project that possesses all of the following characteristics: Exceeds an estimated cost of $25,000; and Involves new physical construction, reconstruction, replacement of an existing system or acquisition of land or structures; and Is funded by the City, in whole or in part, or involves no City funds but is the City's responsibility for implementation, such as a 100% grant -funded project. The project budget is an estimate of the resources required to take a project from beginning to completion. The continuation of fully funded projects while affects the work load, are not repeated in the Plan document. Project Prioritization With limited existing revenue streams, the City Council established the following funding priorities for these projects. The top priority is given to those projects leveraging local resources with substantial grants. Under this priority, the transportation projects are further refined by those projects required in the near future to meet the mandate of the Growth Management Act, or those projects that will be needed to meet the mandate in the future. The last priority are those local projects that do not compete well for regional and federal grants. Leveraging local funds is also the top priority for parks/open space projects. Neighborhood parks followed by community -wide or regional parks are the next priority. Surface Water Management projects are prioritized primarily by the importance of the project to insure property and community safety. 2023/24 FUNDING RECOMMENDATION The Proposed Capital Funding Plan totals $70.62 million in 2023/24. a. Implement $1.13M in Parks improvements by using REET and paths and trails levy funding to fund Park CIP projects for 2023/24. b. Implement $4.51 M in Surface Water Management improvements by using $3.5M in user fees from prior years combined with $1.OM in grants in 2023. c. Implement $76.64M in Transportation improvements & Arterial Street Overlay by providing funding in 2023/24 including $42.0 million in bonds; $13.0 million in grants, $6.8 million in REET, $4.5 million in utility tax, $2.5 million in Sound Transit fees, $3.1 million in mitigation/traffic impact funds, $1.8 million in surface water management fees, , $1.6 million fuel tax, and $0.4 million in LIFT sales tax. 216 CITY OF FEDERAL WAY 2023-24 BUDGET 6 YEAR CAPITAL IMPROVEMENT PLAN PARKS CIP (dollars in thousands) Total Projectcosts $5.6 Million Total funding sources$2.7 Million ■ Redevelopment ■ Neighborhood Parks ■ REET ■ Paths & Trails Levy FundingSources By Year L-T-D Thru 2022 Pro sed ------------ 2023 2024 Planned ----------r----------------------------- 2025�20�22027 2028 Total RealEstate Excise Tax $ 500 $ 267 $ 267 $ 267 267 $_ 267 $ 2,102 Paths & Trails Lev - 100 500 - - r - 600 blot 1 CitySources $ 367 $ 767 $ 267 $ 267 $ 267 $ 267 $ 2,702 Project By Year: Priority Proj. # Project Name I-T-D Thru 2022 2023 I 024 I 2025 I 2026 2027 2028 Total Unfunded 1 129 Major Maint & LWr - Ddsting Park Fac 100 105 105 105 105 ' 105 105 730 1 132 Annual Pla round Re & Rel2lPro 400 162 162 162 162 162 162 1,372 1 150 Korean Garden - 100 - - - _____ - - 100 1 151 Asphalt Trail Re air 500 - _ 500 - 1 152 Steel Lake Dock Replacement 1,500 I 1,500 1,500 2 153 -- SacajaweaTrack Re lacement -------------------- I 200 I 500 ----------+-------- -emm 1 - 1 700 -- --------- ------------------- 200 500 --------- 700 200 500 ---------- 700 2 2 154 155 Tennis Court Renovations -----------------emen------------ Saca'awea Turf Re lacement ------- Total Project Costs $ 500 $ 367 $ 767 1 $ 3,167 $ 267 $ 267 $ 267 $ 5,602 $ 2,900 Unfunded Needs $ - $ - $ $ 2,900 $ - $ - $ - $ 2,900 $ - Project Impact on M&O Costs $ $ - S S - S - S - S - $ - $ - Priority 1 = Projects addressing Safety and Service Priority 2= Projects addressing Park Plan Core Values Priority 3 = Long Range Planning Projects 217 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - PARKS City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Major Maintenance & Improvements to Existing Park Facilities Project Number: 129 Priority: 1 Project Account Number: 303-7100-129 Planning Area: All Project Description: * Sport lighting repairs. * Asphalt repairs - parking lots and paths. * Hard surface court repairs - tennis and basketball courts. * Roof repair. * Misellaneous parkrepairs. * HVAC and pump upgrade and repairs. * Security systemupgrade and repairs. * Renovate or replace turf on sports fields. There is no M&O impact on operating funds. *Re-larnping *Asphalt trail repairs *Demo of Brooklake out buildings Prior Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds -Expenses L-T-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Construction $ 100 $ 105 $ 105 $ 105 $ 105 $ 105 $ 105 $ 730 Total CIP Eipenses $ 100 $ 105 $ 105 $ 105 $ 105 $ 105 $ 105 $ 730 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Real Estate Excise Tax $ 100 $ 105 $ 105 $ 105 $ 105 $ 105 $ 105 $ 730 Total CIP Resources $ 100 1 $ 105 $ 105 $ 105 $ 105 $ 105 1 $ 105 $ 730 UT-D Thru Impact on Operating Funds 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ $ - Expenditure Increase/ ecrease Net bn ct $ - $ - $ - $ $ - $ - $ - $ - 218 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - PARKS City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Annual Playground Repair and Replacement Program Project Number: 132 Priority: 1 Project Account Number: 303-7100-132 Planning Area: All Project Description: This is our playground repair and replacement account and we would like to carry forward the balance at the end of 2022 into the 2023-2024 budget 1. Alderbrook Park, Celebration Park, and Heritage Woods are the ne)d three playground slated for replacement that are in fair condition and current funding will not be adequate. 2. With increased use of parks we are having increased wear, tear and vandalism which have had a sharp increase on maintenance costs to keep them safety compliant. Prior Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Construction $ 400 $ 162 $ 162 $ 162 $ 162 $ 162 $ 162 $ 1,372 Total CIP Expenses $ 400 $ 162 $ 162 $ 162 $ 162 $ 162 $ 162 $ 1,372 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources UT-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Real Estate Excise Tax $ 400 $ 162 $ 162 $ 162 $ 162 $ 162 $ 162 $ 1,372 Total CIP Resources $ 400 $ 162 $ 162 $ 162 $ 162 $ 162 $ 162 $ 1,372 UT-D Thru Impact on Operating Funds 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ - $ - $ $ $ $ $ $ Expenditure Increase/(Decrease) $ - $ Net hn ct $ - $ - $ - $ - $ - $ 219 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - PARKS City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Korean Garden Project Number: 150 Priority: 1 Project Account Number: 303-7100-150 Planning Area: All Project Description: The City is partnering with the Korean Community to construct a Garden adjacent to the Panther Lake Trailhead. This allocation would be used to support the grading and leveling of the site. The Korean Community would be responsible for the rest of the site improvements which include a paver plaza, pagoda, benches and plantings. Prior Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Construction $ $ 100 $ $ $ $ $ $ 100 Total CIP Expenses $ - $ 100 $ - $ - $ - $ - $ - $ 100 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Misc./Transfers -Paths/Trails $ $ 100 $ $ $ $ $ 100 Total CIP Resources $ - $ 100 $ - $ - $ - $ - $ - $ 100 L-T-D Thru Impact on Operating Funds 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ $ - enditure Increase/(Decrease)Net bn ct $ - $ - $ - $ - $ - $ - $ 220 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - PARKS City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Asphalt Trail Repairs Project Number: 151 Priority: 1 Project Account Number: 303-7100-151 Planning Area: All Project Description: Throughout the City's parks we have aging asphalt trails and pathways that have developed pot holes are uneven and buckled fromtree roots. This project is to contract needed asphalt trail repairs to improve the safety for users. Prior Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds -Expenses L-T-D Thru 2022 202 2024 2025 2026 2027 2028 Project Total Construction $ $ $ 500 $ - $ - $ - $ - $ 500 Total CIP Expenses $ - $ - $ 500 $ - $ - $ - $ - $ 500 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Misc./Transfers -Paths/Trails $ $ $ 500 $ $ $ $ - $ 500 Total CIP Resources $ - $ - $ 500 $ $ - $ - $ - $ 500 L-T-D Thru trnpact on Operating Funds 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ $ enditure Increase/(Decrease) Net hn ct $ - $ - $ - $ $ - $ - $ - $ - 221 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - PARKS City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Steel Lake Dock Replacement Project Number: 152 Priority: 1 Project Account Number: 303-7100-152 Planning Area: All Project Description: The Steel Lake Dock needs to be considered for replacement. The dock has deveoped a list due to the floats taking on water. The decking has aged to the point it has become cuped and checked. Additionally, the gangway length and alignment are out of aligment. This is a signature feature of Steel Lake Park and the City and fixnding is needed to replace it before it sinks or needs to be removed. Prior Council Reiiew/Approval: Projected Expenditures ($1,000's) CIP Funds - Fkpenses L-T-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Construction $ - $ $ $ 1,500 $ $ $ $ 1,500 Total CIP Expenses $ - $ - $ - $ 1,500 $ - $ - $ - $ 1,500 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Unfunded Needs $ $ $ $ 1,500 $ $ $ $ 1,500 Total CIP Resources $ - $ - $ - $ 1,500 $ - $ - $ - $ 1,500 L-T-D Thru Impact on Operating Funds 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ $ E-Kpenditure Increase/(Decrease)Net ]m ct $ - $ - $ - $ - $ - $ - $ - $ - 222 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - PARKS City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Sacajawea Track Replacement Project Number: 153 Priority: 1 Project Account Number: 303-7100-153 Planning Area: All Project Description: The Sacajawea Track was installed in 2013 in partnership with FWPS. Generally, rubberized tracks have a 7-8 year life span. The track at Sacajawea is at 10 years and you are seeing significant wear and complete loss of rubberized material down to asphalt. in many sections of the track. Staff has had to remove sections to keep the track safe. The allocation requested would be the City's portion of the replacement. FWPS would be responsible for the other half of the funding needed to complete. Prior Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds -Expenses UT-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Construction $ $ $ $ 200 $ $ - $ - $ 200 Total CIP Expenses $ - $ - $ - $ 200 $ - $ - $ - $ 200 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources IrT-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Unfunded Needs $ $ $ $ 200 $ $ $ - $ 200 Total CIP Resources $ - $ - $ - $ 200 $ - $ - $ - $ 200 L-T-D Thru Impact on Operating Funds 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease)- Expenditure Increase/ ecrease - Net bn ct $ - $ - $ - $ - $ - $ - $ - $ - 223 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - PARKS City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Tennis Court Renovations Project Number: 154 Priority: 1 Project Account Number: 303-7100-154 Planning Area: All Project Description: The City has tennis courts at the 312th Sport Courts, Adelaide, Alderdale , Laurelwood , Sacajawea and Saghalie Parks'. Coming out of the pandemic we have seen an increased use of tennis courts and major surge in pickleball. The tennis courts at Alderdale and Laurelwood are in complete disrepair and unable to be used. Sacajawea has a major crack running though the center that developed from the Nisqually earthquake in 2001 (funding has been requested several tims for this issue, but has never been approved or had funding allocated.) The 312th Sport Courts, Adelaide and Saghalie are all in need of resurfacing and lining. This allocation would be used to bring as many of these courts up to standard as possible and apply surfacing and lines to accomidate more pickleball play. Prior Council Re-iew/Approval: Projected Expenditures ($1,000's) CIP Funds - Expenses UT-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Construction $ $ $ $ 500 $ - $ - $ - $ 500 Total CIP Expenses $ - $ - $ - $ 500 $ - $ - $ - $ 500 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Unfunded Needs $ $ - $ $ 500 $ - $ - $ - $ 500 Total CIP Resources $ - $ - $ - $ 500 $ - $ - $ - $ 500 IrT-D Thru Impact on Operating Funds 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ S Expenditure Increase/(Decrease) Net hn ct $ - $ - $ - $ - $ - $ - $ - $ - 224 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - PARKS City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Sacajawea Project Number: 155 Priority: 1 Project Account Number: 303-7100-155 Planning Area: All Project Description: The Sacajawea artificial turf field is nearing the end of it's life cycle. It was replaced completely in 2013 in partnership with FWPS. Generally, artificial turf fields have a 10-12 year life span. The artificial turf field at Sacajawea is at 10 years and you are seeing significant wear, numerous patches and significant loss and matting ofmonofilament fibers. We are recommending the addition of an " E" layer mat to ensure the safety of users and increase impact attenuation. The allocation requested would be the City's portion of the replacement. FWPS would be responsible for the other half of the funding needed to complete the renovation. Prior Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds- Expenses L-T-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Construction $ $ $ $ 700 $ $ S S 700 Total CIP Expenses $ - $ - $ - $ 700 $ - $ - $ - $ 700 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources IrT-D Thru 2022 2023 2024 2025 2026 2027 2028 Project Total Unfunded Needs $ $ $ $ 700 $ - $ - $ $ 700 Total OF Resources $ - $ $ - $ 700 $ - $ - $ - $ 700 L-T-D Thru Impact on Operating Funds 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ $ S S Expenditure Increase/(Decrease) Net hn ct $ - $ - $ - $ - $ - $ - $ - $ - 225 CITY OF FEDERAL WAY 2023-24 BUDGET 6 YEAR CAPITAL IMPROVEMENT PLAN SURFACE WATER MANAGEMENT (dollars in thousands) Total Project Costs 34.8 million Total Funding Sources $20.1 Million ■ Small CIP ■ Other ■ User Fees/Prior Year Funding ■ Grants Sources and Uses IrT-D iru 2022 Proposed Planned Total Unfunded 2023 1 2024 1 2025 2026 1 2027 1 2028 I - User Fee a -as- ou- o /PrioryearFunding $ 4,499 $ 3,016 $ 1,497 $ 917 $ 917 $ 917 $ 917 $ 12,680 $ ____ Cants/Contributions Received --------------------------------------------------- Gants/Contributions Antici ated - - 1,000 ------------ ------------ 1 ------------- 1 2,500 ---------- - ------ ---------- 3,900 1,000 ----------- 6,400 ---------- Total CIP Resources $ 4,499 $ 4,016 $ 1,497 $ 3,417 $ 91 $ 917 $ 4,817 S 20,080 $ No.I Project Name 111 Small CIP --Annual Program $ 600 $ 150 $ 150 $ 150 $ 150 $ 150 $ 150 $ 1,500 $ 271 _, W. Hylebos Conservation Propert Ac uisition 2,280 1,150 150 1,150_ 150 150 150 5,180 { 272 'South 356th Street Culvert Re lacement 60 94 225 1,021 1,400 521 274 South 349th Street Weir Re air 258 632 890 890 278 H West lebos Educational Center and Trail 110 1,590 1,700 1,700 I 281 WestlebosTrail S rin Valley) 220 7,580 7,800 3,900 286 2018 Storm Drain CCTVIns ection and Assessmer 600 100 100 100 100 100 100 1,200 - 288 Pipe Rehabilitation Pro ect 884 317 317 317 317 317 317 2,786 292 - Cold Creek Culvert Replacement 550 50 80 1,150 960 150 860 3,800 2,120 I 293 Redondo Creek Culvert Replacement at 16th Ave 250 850 - - - - 1,100 - 294 Citywide Water Quality Monitoring - 100 100 100 100 100 100 600 295 Annual CB Re air 225 75 75 75 75 75 75 675 I 296 'Neighborhood Drainage Program 50 25 25 25 25 25 25 200 - xoc ,33rd PIS Drainage Ln1rovernents - - - - - - 340 340 340 x)a Hidden Pond Feasibilit - - 60 - 60 60 1 S 324th St and SR-99 Draian e LnTrovements 75 275 350 -m--, m _PipUps at SW Ca us Drive, West of 9th A 30 _e _ - 30 I m 'North Fork West H lebos Watershed Trail - 500 4,700 1 5,200 5,200 Total Projects $ 5,499 $ 3,016 $ 1,497 $ 4,588 $ 6,637 $ 19655 1 $ 11,919 $ 34,811 $ 14,731 Unfunded Needs Is - $ - $ $ 1,171 IS 5,720 1 $ 738 $ 7,102 1 S 14,731 1 S - Project Impact on M&O Costs Is 10 Is 10 Is 10 1 $ 10 Is 15 1 $ 10 1 $ 10 1 $ 75 1 S - 226 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital Improwement Plan Surface Water Management System (Project Name: Small CIP -- Annual Program Proiect Account: 304-3100-111 Project Description: Includes miscellaneous small capital projects and major maintenance work to be completed by a combination of contracted services and city staff. Prior Council Review/Approval: There is no M&O irmact on oneratine funds. Projected Expenditures ($1,000's) CIP Funds - Expenses IrT-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 48 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 120 CN: Contract & Contingency 492 123 123 123 123 123 123 1,230 CN: City Staff/ Consultant / Misc. 60 15 15 15 15 15 15 150 Total IF Expenses $ 600 $ 150 $ 150 $ 150 $ 150 $ 150 $ 150 $ 1,500 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total User Fee a -as- ou- o /Prior year Funding $ 600 $ 150 $ 150 $ 150 $ 150 $ 150 $ 150 $ 1,500 Total CIP Resources $ 600 $ 150 $ 150 $ 150 $ 150 $ 150 $ 150 $ 1,500 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ - $ $ $ $ S EKpenditure Increase/(Decrease) Net bn ct $ - $ - $ - $ - $ $ 227 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital Improvement Plan Surface Water Management System Project Name: West Hylebos Basin Land Acquisition I Prolect Account: 304-3100-271 Description: Matching funds for King County Conservation Futures Grant property acquisition. The project will acquire high value riparian corridor properties and protect high value habitat and wildlife areas within the City. Council Review/Approval: Projected Expenditures ($1,000's) I-T-D CIP Funds - Expenses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Planning / Study $ 2,280 $ - $ - $ - S - $ - $ - $ 2,280 ROW: Property Acquisition - 1,150 150 1,150 150 150 150 2,900 Total CIP EWenses $ 2,280 1 $ 1,150 1 $ 150 1 $ 1,150 1 $ 150 1 $ 150 1 $ 150 1 $ 5l180 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds - Resources I-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total User Fee (pay-as-you-go)/Prior year Funding $ 1,280 $ 1,150 $ 150 $ 150 S 150 $ 150 $ 150 $ 3,180 Grants/Contributions Received - 1,000 - - - - - 1,000 Grants/Contributions Anticipated - - - 1,000 - - - 1,000 Total CIP Resources $ 1,280 $ 2,150 $ 150 $ 1,150 $ 150 $ 150 $ 150 $ 5,180 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ - $ - $ - S - S - $ - $ - $ EKpenditure Increase/(Decrease) 10 10 10 10 10 10 10 70 Net hn ct $ 10 1 $ 10 1 $ 10 1 $ 10 1 $ 10 1 $ 10 1 $ 10 1 $ 70 228 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital Improvement Plan Surface Water Management System IProject Name: South 356th Street Culvert Replacement Proiect Account: 304-3100-272 Project Description: Replacement of existing twin 57"x38" arch culverts conveying West Hylebos Creekunder S 356th Street. The existing culverts will be removed and replaced with a concrete boxculvert. Culvert is planned to be constructed in conjunction with S 356th St Roadway Improvements (36229) Prior Council Review/Approval: Sep 17, 2019 and move up of project at May 19, 2020 Council meeting Projected Expenditures ($1,000's) CIP Funds - nses 1,T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Planning / Study $ 60 $ 94 $ - $ $ S $ $ 154 PE: Preliminary Engineering - - 225 - 225 CN: Contract & Contingency - - 836 836 CN: City Staff/ Consultant / Misc. - - 185 185 Total CIP Expenses $ 60 94 $ 225 $ 1,021 $ - $ - $ - $ 1,400 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total UserFee(pay-as-you-go)/Prior year Funding $ 60 $ 94 $ 225 $ - $ S $ $ 379 Crants/Contributions Anticipated - - - 500 500 Unfunded Needs - - - 521 521 Total CIP Resources $ 60 $ 94 $ 225 $ 1,021 $ - $ - $ - $ 1,400 IrT-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ - $ - $ $ - $ - $ $ $ enditure Increase/ecrease Net Im et $ - $ - $ - $ - $ - $ - $ - $ - 229 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital Improvement Plan Surface Water Management System (Project Name: South 359th Street Culvert Replacement I Project Account: 304-3100-274 Project Description: Replace culvert and regrade the stream by removing the downstream weirs so the systemis fish -passable and restore in -stream habitat. Prior Council Revjew/Approval: June 17, 2014 updated schedule and estimated cost at Sep 17, 2019 Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ - $ $ S $ - $ 258 $ - $ 258 CN: Contract & Contingency - - - 504 504 CN: City Staff/ Consultant / Misc. - - - - 128 128 Total CIP Expenses $ - $ - $ $ - $ - $ 258 $ 632 $ 890 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L,T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Unfunded Needs $ - $ - $ - $ - $ - $ 258 $ 632 $ 890 Total CIP Resources $ - $ - $ - $ - $ - $ 258 $ 632 $ 890 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ - $ $ S $ S $ $ Expenditure Increase/(Decrease) - Net Im ct 17 -1 $ -1 $ -1 $ - $ -1 $ -1 $ -1 $ - 230 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital Improvement Plan Surface Water Management System (Project Name: West Hylebos Educational Center and Trail I Proiect Account: 304-3100-278 Project Description: Conversion of a portion of the Brook Lake Community center site into an education and outreach center. Retrofit of the existing building and parking lot into a trailhead for an expansion of the Hylebos Wetlands Park Trail to the south. Prior Council Re,,iew/Approval: June 17, 2014 schedule and estimate update approved Sep 17, 2019 Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ - $ - $ $ S $ 110 $ - $ 110 CN: Contract & Contingency - - 1,350 1,350 CN: City Staff/ Consultant / Misc. - - - 240 240 Total CIP Expenses $ - $ - $ - $ - $ - $ 110 1 $ 1,590 $ 1,700 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Unfunded Needs $ - $ - $ $ S $ 110 $ 1,590 $ 1,700 Total CIP Resources $ - $ - $ - $ - $ - $ 110 $ 1,590 $ 1,700 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ S - $ $ $ Expenditure Increase/(Decrease 5 5 Net Im ct $ - $ - $ - $ - $ - S - S 5 231 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital hnprovement Plan Surface Water Management System IProjectName: West Hylebos Trail (Spring Valley) Proiect Account: 304-3100-281 Project Description: Construction of a nature trail system within the Spring Valley and Lower West Hylebos conservation areas to expand on the existing West Hylebos Wetland Park trails. Council Review/Approval: June 17, 2014 updated schedule and estimate approved Sep 17, 2019 Projected Expenditures ($1,000's) CIP Funds - Eipenses I-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ $ $ - $ $ $ 220 $ - $ 220 CN: Contract & Contingency - - 6,040 6,040 CN: City Staff/ Consultant / Misc. - - - 1,540 1,540 Total CIP Dipenses $ - - $ - $ - $ - $ 220 $ 7,580 $ 7,800 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds -Resources thru 2022 2023 2024 2025 2026 2027 2028 Total Grants/Contributions Anticipated $ - $ - $ $ - $ - $ - $ 3,900 $ 3,900 Unfunded Needs - 220 3,680 3,900 Total CIP Resources $ - $ - $ - $ - $ - $ 220 $ 7,580 $ 7,800 L-T-D hnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ - $ $ $ $ $ - $ $ Expenditure Increase/(Decrease) Net Impact $ - $ - $ - - $ - $ - $ - 232 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital Improvement Plan Surface Water Management System Project Name: Annual Storm Drain CCTV Inspection and Assessment Proiect Account: 304-3100-286 Project Description: Annual Storm Drain CCTV Inspection and Assessment Program Prior Council Review/Approval: 17-Sep-19 Projected Expenditures ($1,000's) L,T-D CIP Funds - Fxpenses thru 2022 2023 2024 2025 2026 2027 2028 Total CN: City Staff/ Consultant / Misc. $ 30 $ 5 $ 5 $ 5 $ 5 $ 5 $ 5 $ 60 OTHER 570 95 95 95 95 95 95 1,140 Total CIP apenses $ 600 1 $ 100 1 $ 100 1 $ 100 1 $ 100 1 $ 100 1 $ 100 1 $ 1,200 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources I—T-D thru 2022 2023 2024 2025 2026 2027 2028 Total User Fee (pay -as -you- o)/Prior year Funding $ 600 $ 100 $ 100 $ 100 $ 100 $ 100 $ 100 $ 1,200 Total CIP Resources $ 600 $ 100 $ 100 $ 100 $ 100 $ 100 $ 100 $ 1,200 IrT-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ - $ $ $ - $ - $ $ $ Expenditure Increase/(Decrease) - Net Impact $ - $ - $ - $ - $ - $ - $ - $ - 233 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital Improvement Plan Surface Water Management System Project Name: Annual Pipe Rehabilitation Program Project Account: 304-3100-288 Project Description: Annual Pipe Rehabilitation City wide Prior Council Review/Approval: 17-Sep-19 Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ - $ 29 $ 29 $ 29 $ 29 $ 29 $ 29 $ 174 CN: Contract & Contingency 884 255 255 255 255 255 255 2,414 CN: City Staff/ Consultant / Misc. - 1 33 33 33 33 33 33 198 Total CIP Expenses $ 884 $ 317 $ 317 $ 317 $ 317 $ 317 $ 317 $ 2,786 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds - Resources I-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total User Fee a -as- ou- o /Prior year$ 884 $ 317 $ 317 S 317 $ 317 $ 317 $ 317 $ 2,786 Total CIP Resources $ 884 $ 317 $ 317 $ 317 $ 317 $ 317 $ 317 $ 2,786 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ - $ - $ S $ - $ - $ - $ - Expenditure Increase/(Decrease)- - - - - Net hn ct $ -1 $ -1 $ -1 $ -1 $ -1 $ -1 $ -1 $ - 234 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital hnprowment Plan Surface Water Management System Project Name: Cold Creek Culvert Replacement Project Account: 304-3100-292 Project Description & Justification: Replacement of failing culvert Prior Council Review/Approval: 17-Sep-19 Projected Expenditures ($1,000's) CIP Funds - Expenses I-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Planning / Study $ 500 $ - $ - $ - S S - $ $ 500 PE: Preliminary Engineering 50 50 - 250 150 500 CN: Contract & Contingency - 700 700 - 600 2,000 CN: CityStaff/ Consultant / Misc. 80 200 260 260 800 Total CIP Expenses $ 550 50 $ 80 1 $ 1,150 $ 960 $ 150 $ 860 $ 3,800 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds -Resources thru 2022 2023 2024 2025 2026 2027 2028 Total User Fee (pay-as-you-go)/Prior year Funding $ 550 $ 50 $ 80 $ - $ - $ $ $ 680 Grants/Contributions Anticipated - - - 1,000 - 1,000 Unfunded Needs - - - 150 960 150 860 2,120 Total CIP Resources $ 550 1 $ 50 1 $ 80 $ 1,150 1 $ 960 1 $ 150 1 $ 860 1 $ 3,800 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ S S S $ Expenditure Increase/(Decrease) Net hnpact I $ - $ - $ - $ - $ - $ 235 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital Improvement Plan Surface Water Management System (Project Name: Redondo Creek Culvert Replacement at 16th Ave Proiect Account: 304-3100-293 Description & Justification: Replacement of failing culvert Council ReNiew/Approval: 17-Sep-19 Projected Expenditures ($1,000's) L-T-D CIP Funds - Expenses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 250 $ 50 $ - $ $ $ - $ S 300 CN: Contract & Contingency - 627 - - - 627 CN: City Staff/ Consultant / Misc. - 173 - - - 173 Total CIP Fkpenses $ 250 $ 850 $ - $ - $ $ - $ - $ 1,100 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources UT-D thru 2022 2023 2024 2025 2026 2027 2028 Total User Fee a -as- ou o /Prior year Funding $ 250 $ 850 $ - $ $ $ $ $ 1,100 Total CIP Resources $ 250 $ 850 $ - $ - $ $ - $ - $ 1,100 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ - $ $ S $ $ $ S enditure hicrease/ ecrease Net impact $ - $ - $ - $ - $ $ - $ $ 236 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital Improvement Plan Surface Water Management System (Project Name: Citywide Water Quality Monitoring Proiect Account: 304-3100-= Project Description & Justification: SWM water quality equipment and monitoring Prior Council Review/Approval: 17-Sep-19 Projected Expenditures ($I,000's) CIP Funds - Expenses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total OTHER $ $ 100 $ 100 $ 100 $ 100 $ 100 $ 100 $ 600 Total CIP Expenses $ - $ 100 $ 100 $ 100 $ 100 $ 100 $ 100 $ 600 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($I,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total User Fee a -as- ou- o /Prior yearFundin $ - $ 100 $ 100 $ 100 $ 100 $ 100 $ 100 $ 600 Total CIP Resources $ - $ 100 $ 100 $ 100 $ 100 $ 100 $ 100 $ 600 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ - $ $ - $ $ $ $ EKpenditure Increase/(Decrease) - Net hn ct $ - $ - $ - $ - $ - $ - $ - $ - 237 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital Improvement Plan Surface Water Management System Project Name: Annual CB Repair Project Account: 304-3100-295 Project Description & Justification: Annual program to repair damaged/failing catch has ins throughout the City. Prior Council Review/Approval: 17-Sep-19 Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Construction $ 225 $ 75 $ 75 $ 75 $ 75 $ 75 $ 75 $ 675 Total CIP Expenses $ 225 $ 75 $ 75 $ 75 $ 75 $ 75 $ 75 $ 675 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds - Resources IrT-D thru 2022 2023 2024 2025 2026 2027 2028 Total User Fee a -as- ou- o)/Prior year Funding $ 225 $ 75 $ 75 $ 75 $ 75 $ 75 $ 75 $ 675 Total CIP Resources $ 225 $ 75 $ 75 $ 75 $ 75 $ 75 $ 75 $ 675 L,T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ - $ $ $ $ $ - $ Expenditure Increase/(Decrease) - - Net Im ct 1 $ -1 $ -1 $ - $ -1 $ -I $ -1 $ -1 $ - 238 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital hnprowment Plan Surface Water Management System (Project Name: Neighborhood Drainage Program Proiect Account: 304-3100-XXX Project Description & Justification: Annual programto respond to localized stomnvater concerns (such as flooding) within neighborhoods (i.e. low impact development opportunities) Prior Council Re-,iew/Approwl: 17-Sep-19 Projected Expenditures ($1,000's) L-T-D CIP Funds - Expenses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ - $ 3 $ 3 $ 3 $ 3 $ 3 S 3 $ 18 ROW: Property Acquisition 50 20 20 20 20 20 20 170 CN: City Staff/ Consultant / Misc. - 2 2 2 2 2 2 12 Total CIP EXpenses $ 50 $ 25 17 25 17 25 1 $ 25 1 $ 25 1 $ 25 1 $ 200 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources I-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total User Fee a -as- ou- o)/Prior year Funding $ 50 $ 25 $ 25 $ 25 $ 25 $ 25 $ 25 $ 200 Total CIP Resources $ 50 $ 25 $ 25 $ 25 $ 25 $ 25 $ 25 $ 200 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ - $ S $ $ S $ Expenditure Increase/(Decrease)- Net hn ct I $ -1 $ -1 $ -1 $ -1 $ I $ -1 $ -1 $ - 239 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital Improvement Plan Surface Water Management System Project Name: 33RD PL S DRAINAGE IMPROVEMENTS Project Account: 304-3100-= Project Description & Justification: Extend stonmvaterpipe to resolve flooding that affects private lawns. Prior Council Re-dew/Approval: Projected Expenditures ($1,000's) IrT-D CIP Funds - Expenses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ - $ - $ - $ - $ - $ - S 72 $ 72 CN: Contract & Contingency - - - - 214 214 CN: City Staff/ Consultant / Misc. - - - - 54 54 Total CIP Expenses $ - $ - $ - $ - $ - $ - $ 340 1 $ 340 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Unfunded Needs $ - $ - $ - $ - $ $ - S 340 $ 340 Total CIP Resources $ - $ - $ - $ - $ $ - $ 340 $ 340 L-T-D hnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ - $ - $ - $ - $ $ S $ Expenditure Increase/(Decrease) - - - - Net hn ct $ - $ - $ - $ - $ $ - $ - $ - 240 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital Improvement Plan Surface Water Management System (Project Name: Hidden Pond Feasibility I Project Account: 304-3100- Project Description & Justification: Feasibility study to assess options for utilizing the pond site (Referred to as Hidden Pond on Kim Property in SWM CIP document) Prior Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Planning / Stud $ - $ - $ - $ - S 60 $ - S - $ 60 Total CIP Expenses $ - $ - $ - $ - $ 60 $ - $ - $ 60 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Unfunded Needs $ - $ - $ - $ - S 60 $ - S - $ 60 Total CIP Resources $ - $ - $ - $ - $ 60 $ - $ - $ 60 L-T-D hnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ - $ $ S $ S $ EKpenditure Increase/(Decrease)- Net Im ct 1 $ -I $ -I $ -I $ -I $ -I S -I $ - $ - 241 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital hnprovement Plan Surface Water Management System (Project Name: S 324th St and SR 99 Draiange hprovements Proiect Account: 304-3100- Project Description & Justification: Drainage study, design, and construction of improvements to the storm systemto address recurring street flooding during intense stonns. Prior Council Re-iew/Approwl: Projected Expenditures ($1,000's) L-T-D CIP Funds - Expenses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ - $ 75 $ - $ - $ $ $ - $ 75 CN: Contract & Contingency - - 220 - 220 CN: City Staff/ Consultant / Misc. - - 55 - 55 Total CIP 4penses $ - $ 75 1 $ 275 1 $ - $ - $ - $ - $ 350 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total User Fee a -as- ou- o /Prior year Funding $ - $ 75 $ 275 $ - $ - $ - $ - $ 350 Total CIP Resources $ - $ 75 $ 275 $ - $ - $ - $ - $ 350 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue hicrease/(Decrease) $ S - $ - $ $ $ $ $ Expenditure Increase/(Decrease)- - Net Impact $ - $ - $ - $ - $ - $ - $ - $ - 242 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital hnprowment Plan Surface Water Management System IProject Name: Pipe Upsizing at SW Campus Drive, west of 9th Ave SW Proiect Account: 304-3100-= Project Description & Justification: Two storm drain laterals on SW Campus Drive are udnersized and cause flooding in the roadway. Use pipe bursting techniques as road was recently overlaid. Prior Council Review/Approval: Projected Expenditures ($1,000's) L-T-D CIP Funds -Expenses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ - $ 2 $ - $ - $ $ $ $ 2 CN: Contract & Contingency - 24 - - 24 CN: City Staff/ Consultant / Misc. - 4 - - 4 Total CIP Ewenses $ - $ 30 17 - $ - $ - $ - $ - $ 30 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total User Fee a -as- ou- o)/Prior year Funding $ - $ 30 $ - $ - $ $ $ - $ 30 Total CIP Resources $ - $ 30 $ - $ - $ - $ - $ - $ 30 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ - $ - $ $ $ $ $ $ Espenditure Increase/(Decrease) - - Net Im ct 1 $ -1 $ -1 $ - $ -1 $ - $ -1 $ -1 $ - 243 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT City of Federal Way Capital hnprowment Plan Surface Water Management System (Project Name: North Fork West Hylebos Watershed Trail I Proiect Account: 304-3100-XXX Project Description & Justification: A nature trail system within the Spring Valley along North Fork West Hylebos Creeek. The trail will better connect the cotrnnunity with the natural environment, provide numerous education and outreach opportunities, and encourage environmental stewardship. Prior Council Review/Approval: Projected Expenditures ($1,000's) L-T-D CIP Funds - Expenses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ - $ - $ - $ 500 $ 115 $ - $ - $ 615 CN: Contract & Contingency - - 4,080 - - 4,080 CN: City Staff/ Consultant / Misc. - 505 - - 505 Total CIP Eipenses $ - $ - $ - $ 500 $ 4,700 1 $ - $ - $ 5,200 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Unfunded Needs $ - $ $ - $ 500 S 4,700 $ - S - $ 5,200 Total CIP Resources $ - $ - $ - $ 500 $ 4,700 S - $ - S 5,200 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ - $ $ - $ $ S $ Eq)enditure hicrease/ ecrease - - Net Im ct $ - $ - $ - $ - $ - $ - $ 244 CITY OF FEDERAL WAY 2023-24 BUDGET 6 YEAR CAPITAL IMPROVEMENT PLAN TRANSPORTATION SYSTEMS (dollars in thousands) Total Project Costs $318.2 Million Total Funding Sources $187.4 Million User Fee ■ Capacity Traffic Flow/Safety ■ Overlay LI FT Sa les Tax 1% Uti I ity Tax 0% seeds Financing Sources I-T-D thru 2022 Proposed _________ 2023 2024 _________ Planne 2025 2026 J__-eee_ eee______ 2027 2028 Tatal User Fee $ 1,465 $ - $ - $ - $ - $ - $ - $ 1,465 Real Estate Emec Tax 10013 4565 1423 2,663 2,583 1,163 24783 Fuel Tax 1,789 806 805 ____2,373 1,055 1,370 2,320 820 8,965 utility -Tax- 598 _ - - - _- - - 598 Bond Proceeds 42,000 42,000 LIFT Sales Tax 900 205 150 250 100 100 100 1,805 SWM Transfer 550 350 1,450 50 50 50 50 2,550 Miscjransfers-Utili[ To, 1,402 1,402 MiscJTransfers - Sound Transit 300 300 Misc./Tmnsfcrs - 102 Overlay 45 776 821 Miss./Transfers- Solid Waste Utility Tax 2,200 2,300 2,360 2,360 2,360 2,360 13,940 Misc./Transfers - Xfr 120 Paths and Trails 370 100 470 Misc./Transfers - General Fund 403 403 Misc./Transfers - Lakehaven 536 536 Miss./Transfers - Verizon 229 30 30 30 30 _ 349 Misc./Transfers - Real Estate Excise_ Tax 2,133 2,133 Misc./Transfers-Miti anon/Traffics act Fee 484 180 _ 664 Grants/Contributions Rcccivcd9,295 ___________________________________ Mitigation Sound Transit 126 2,474 ___e_ __3_720 _ 2350 _______r.____ _ - _ - 44,692 2,600 _____________________________________ Miti ation/TrafficI act hands Received 1,178 2,156 _____ 937 906 ___ ______ 5,177 --.Grants/Contributions Antmpated---- _------- __ __ _________ _________ _________ ______ Miti ation/Trafficl actFees-Anticipated ___ ___- ____ _______-_ _ ________-_ 19,103 ____ 1,100 11,500 __ _ ______-__ _ _ ________-_ _-_-__ 30,603 1,100 Total CIP Resources $ 51,848 $ 23,037 $ 52,915 $ 29,577 $ 18,073 $ 7,413 $ 4,493 $ 187,356 Pmjeet By Year: Project Name I-T-D [hru2022 2023 2024 2025 1 2026 2027 2028 Total Unfunded 102 Annual Asphalt Overla Pro ram $ $ 1,563 $ 1,563 $ 1563 $ 1,563 $ 1,563 $ 1563 $ 9378 116 Overla - Residential 2,200 2,300 2,360 2,360 2,360 2,360 13,940 131 S 320th St 1st Ave South 150 303 4,409 3,000 7,862 165 SR 99 HOV Lanes PH V 30,376 100 100 30,576 168 SW 336th Way/SW 340th Street: 26th Place SW -Hoyt Road 310 7 888 7998 7688 177 S 320th Street at 1- 5 Bridge Widening 20,000 10,000 35,336 35,336 100,672 100,672 178 Ch wide Pedestrian Crossing hnprovements 1,551 160 320 320 320 2,671 202 Ada five Traffic Control S stem Proect Phase I 20 20 204 $R509: SW 312th St -21st Ave SW SRTS Prol2ct 2746 60 2,806 205 S 312th St: Steel Lake Park- 28th Ave S(Pedestrian and Bicycle Safety Project) 1,100 2,335 3,435 1,235 207 C5t Center Access Phase I -Environmental roupdate 3,922 500 300 4,722 208 Street Li ht L.ID Conversion 1,970 100 100 100 100 2,370 213 Variable Lane Use Control S' its 866 11 877 216 Adaptive Traffic Control S stem Proect Phase III 5 5 217 47th Ave SW and SW Dash Point Road Co act Roundabout 1,543 10 1,553 219 16th Ave Trail - S 308th Street to S 288th Street 1,000 3,235 635 3,815 8,685 0 Sound Transit 3 730 897 188 4 815 223 S 314th St rovement 100 218 1,050 2,920 4,288 224 SR 99 9 S 373rd St Roundabout w/Median Control 200 200 540 4,100 5,040 225 21st Ave S 320th St Traffic Signal 200 1,520 1,720 228 Cif wide ADA Retrofit 400 250 250 550 550 406 400 2,800 900 229 S 356th St. - 1st Ave S - SR 99 500 600 300 10,500 9,500 21,400 230 SR 509 4th Ave. S Co act Roundabout 1,000 1,000 1,000 231 Federal Transit Center 1,000 1,000 1,000 232 233 SW 344th St_ @ 27th Ave SW Corr�iact Roundabout Adaptive Trnffice Signal Control System - City Center Stage 2-Detection Upgrade 150 75 920 700 - - - _ - - _ _ 1_070 775 _ - 234 Cit wide Pedestrian Safety System ments 300 1,436 1,736 235 Cat wide RRFB U codes 140 690 830 236 Military Rd S: S 320th St - SR 18 Preservation Proect 45 1,205 1,250 237 SW King Count Re ionalTmj Plan 50 125 125 _ _ 300 2M S 288th St - Pac H S. to 34th Ave S Bile & Fed ments 240 1,650 1,910 3,800 239 Fiber tic Network Loo - 317th to S 272nd 126 2,474 240 SW 340th St - 31st Ave SW - 37th Ave SW - - - 1,805 ___--- __ 515 4400 1,725 _______2,600 8,445 ___ 8445 241 S 348th Preservation 90 1,026 _ 1,116 610 Joint Operations & Maintenance Facility 500 2,000 42,000 _ 44,500 XXX S 320th St at 21st Ave S Grade Separation 25 200 75 300 XXX Local rovement District: Non -Motorized mvement Pro ram 900 300 300 300 1,800 1800 XXX Cit Center Greenwa 100 400 500 400 XXX High Friction Surface Treatments 100 852 952 XXX Cit wide Street Vegetation Mana ement 450 150 150 150 900 900 XXX Ada rive Traffic Control S stem Phase IV 1st Ave S 89 661 750 661 XXX BPATrnil Falension-Cif Center 200 600 2,000 4,100 6,900 6,100 Total Pro"ects $ 51,015 $ 23,475 $ 53,170 $ 65,086 $ 31,409 $ 51,849 $ 42,154 $ 318,157 $ 130,801 Unfunded Needs $ $ $ $ 35,589 $ 13,115 $ 44,436 $ 37,661 $ 130,801 Project Impact on M&OCosts $ 120 1 $ 53 $ 80 $ 88 1 $ 106 $ 99 $ 107 1 $ 653 1 $ 653 245 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnpromment Plan Transportation Systems Project Name: Annual Asphalt Overlay Program Project Description & Justification: Asphalt Overlay projects are based upon the Pavement Management Systemratings. Council Review/Approval: Funds for this programconsist of Real Estate Excise Taxand Motor Vehicle Excise Tax Funds utilized to match grant funded presevation projects. The resurfacing program is necessary to preserve the integrity of the existing street infrastructure and must be done prior to other capital improvements. Projected Expenditures ($1,000's) CIP Funds - Ekpenses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ $ 150 $ 150 $ 150 $ 150 $ 150 $ 150 $ 900 CN:Contract & Contingency 487 1,263 663 663 1,263 1,263 5,602 CN: City Staff/ Consultant / Misc. 150 150 150 150 150 150 900 OTHER Merto 36236 & 36241 & Other 776 6001 600 - 1,976 Total CIP Expenses I $ FT 1,563 1 $1 1,563 1 $ 1,563 1 $ 1,563 1 $ 1,563 1 $ 1,563 1 $ 9,378 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ $ 1,013 $ 1,013 $ 1,013 $ 1,013 $ 1,013 $ 1,013 $ 6,078 Fuel Tax 500 500 500 500 500 500 3,000 SWM Transfer 50 50 50 50 50 50 300 Total CIP Resources $ S 1,563 1 $ 1,563 1 $ 1,563 $ 1,563 $ 1,563 1 $ 1,563 $ 9,378 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ S $ $ $ $ $ $ Expenditure hicrease/(Decrease) Net hupact $ $ $ $ $ $ $ $ 246 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprovement Plan Transportation Systems Project Name: Annual Asphalt Overlay Program for Residential Streets Project Description & Justification: Asphalt Overlay projects are based upon the Pavement Management System ratings. Council Review/Approval: Funds for this program consist ofdedicated 10% Solid Waste Utility Tax 700/. minimum to residential streets per ordinance. The resurfacing program is necessary to preserve the integrity ofthe existing street infrastructure and must be done prior to other capital improvements. Projected Expenditures ($1,000's) CIP Funds - nses I—T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ $ 180 $ 180 $ 180 $ 180 $ 180 $ 180 $ 1,080 CN: Contract & Contingency 1,840 1,940 2,000 2,000 2,000 2,000 11,780 CN: City Staff/ Consultant / Misc. 180 180 180 180 180 180 1,080 Total CIP nses $ - $ 2,200 1 $ 2,300 1 $ 2,360 1 $ 2,360 1 $ 2,360 $ 2,360 $ 13,940 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Misc./Transfers - Solid Waste Utility Tax $ $ 2,200 $ 2,300 $ 2,360 $ 2,360 $ 2,360 $ 2,360 $ 13,940 Total CIP Resources $ $ 2,200 $ 2,300 $ 2,360 $ 2,360 $ 2,360 $ 2,360 $ 13,940 L-T-D hnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ S $ $ $ $ Expenditure Increase/(Decrease) Net hn ct $ $ - $ $ $ $ $ S 247 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprovement Plan Transportation Systems Project Name: S 320th St @ 1st Ave South Project Description & Justification: Add 2nd NB, WB left turn lanes, WB right turn lanes, widen 1st Ave S to 5lanes to 316th The M&O is for ROW maintenance based on scope ofthe project. Council Review/Approval: Authoriation to apply for grant 7/19/2022. Projected Expenditures ($1,000's) CB' Funds - nses IrT-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ $ 150 $ - $ 850 $ - $ $ $ 1,000 ROW: Property Acquisition - 259 206 465 ROW: City Staff/ Consultant / Misc. 44 - - 44 CN: Contract & Contingency - 3,000 2,685 5,685 CN: City Staff/ Consultant / Misc. - - 353 315 668 Total CIP Eipe.ses $ $ 150 1 $ 303 $ 4,409 $ 3,000 $ $ $ 7,862 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CB' Funds - Resources UT-D thru 2022 2023 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ $ - $ - $ - $ 1,000 $ $ $ 1,000 Mitigation/Traffic Impact Funds Received 150 303 906 - 1,359 Grants/Contributions Anticipated - - 3,503 2,000 5,503 Total CIP Resources $ $ 150 1$ 303 1 $ 4,409 1 $ 3,000 1 S $ $ 7,862 UT-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ $ Expenditure Increase/(Decrease) Net hn ct $ $ $ - $ $ $ $ - $ 248 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improvement Plan Transportation Systems I Project Name: SR99 HOV Lanes PH V Project Account: 306-4400-165 Project Description & Justification: This project reconstructs portions ofand widen above mentioned street to provide for HOV lanes curb and gutter, sidewalk, and provisions for bicycles. Modifies existing traffic signal systems, channelization, street lighting systems, and drainage system improvements. Outstanding claim Council Review/Approval: Final Acceptance July 17, 2020.Outstanding claim Projected Expenditures ($1,000's) CIP Funds - &penses I-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Property Acquisition $ 3,420 $ - $ - $ - $ - S S $ 3,420 Consultant Services 2,288 100 100 2,488 Construction 19,543 - 19,543 Construction Management 3,455 3,455 Contingencies 1,670 1,670 Total CIP Eypenses $ 30,376 r $ 100 1 $ 100 1 $ S $ $ $ 30,576 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total User Fee $ 1,465 $ $ $ $ $ $ $ 1,465 Real Estate Excise Tax 4,806 4,806 Utility Tax 598 598 Misc./Transfers -Utility Tax 1,402 1,402 Misc./Transfers -Real Estate Excise Tax 2,133 2,133 Grants/Contributions Received 19,922 19,922 Mitigation/Traffic Impact Funds Received 250 250 Total CIP Resources $ 30,576 1 $ - $ $ $ $ $ $ 30,576 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ - $ $ $ $ $ S $ Expenditure Increase/(Decrease) 120 120 Net ln ct $ 120 $ - $ $ $ $ $ $ 120 249 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprovement Plan Transportation Systems Project Name: SW 340th Street: 37th Ave SW to City Limits Project Account: 306-4400-168 Fonnerly: SW 336th Way/SW 340th Street: 26th Place SW -Hoyt Road Project Description & Justification: Widen to 5 lanes The M&O is for ROW maintenance based on scope of the project Council Review/Approval: 6-Year TIP July 2020; Projected Expenditures ($1,000Is) CIP Funds - EKpenses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Planning / Study $ 310 $ $ $ - $ $ $ $ 310 PE: Preliminary Engineering - 640 640 ROW: Property Acquisition 1,392 1,392 ROW: City Staff/ Consultant / Misc. 397 397 CN: Contract & Contingency 4,673 4,673 CN: City Staff/ Consultant / Misc. - 586 586 Total CIP Expenses $ 310 $ - $ - $ 7,688 $ $ $ $ 7,998 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds -Resources thru 2022 2023 2024 2025 2026 2027 2028 Total Mitigation/Traffic Impact Funds Received $ 310 S $ - $ - $ - $ - $ - $ 310 Unfunded Needs - 7,688 7,688 Total CIP Resources $ 310 $ - $ - $ 7,688 $ $ $ $ 7,998 IrT-D hnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ - $ - $ - $ EKpenditure Increase/(Decrease 8 8 8 24 Net Impact $ $ $ - $ $ 8 $ 8 $ 8 $ 24 250 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improvement Plan Transportation Systems Project Name: City Center Access - Stage 1 Implementation (formerly S320th Street at I - 5) ProiectAccount: 306-4400-177 & Justification: Construct all SB I-5 ramps, secondary exit to S 324th; evend S 324th Street from23rd Ave S to I-5 Improves access to city centerby distributing traffic demand to/fromI-5 between S 320th and S 324th. Council Review/Approval: November 2019 Preferred Alternative Adpoted by City Council. Projected Expenditures ($1,000's) L-T-D CIP Funds - Expenses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ $ $ $ 20,000 S - $ $ $ 20,000 ROW: Property Acquisition - 10,000 10,000 ROW: City Staff/ Consultant / Misc. - - 35,336 35,336 70,672 Total CIP uses $ - $ 20,000 $ 10,000 $ 35,336 $ 35,336 $ 100,672 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources I-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Unfunded Needs $ $ $ $ 20,000 $ 10,000 $ 35,336 $ 35,336 $ 100,672 Total CIP Resources $ $ - $ $ 20,000 S 10,000 $ 35,336 $ 35,336 $ 100,672 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ S $ $ S E,Kpenditure hicrease/ ecrease Net hn ct $ $ - $ $ $ $ $ $ 251 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprowment Plan Transportation Systems Project Name: Citywide Pedestrian Safety Program ProiectAccount: 306-4400-178 & Justification: The intention of the Citywide Pedestrian Safety hnprovements Program is to improve safety forpedestrians crossing roadways. This Program is funded by gas taxrevenue dedicated to transportation safety improvements Council Review/Approval: 1) HSIP Grant Received; 2) T113 grant application. Apply 2023-2024 to grant funded projects. Projected Expenditures ($1,000's) L-T-D CIP Funds - nses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ - $ $ $ 15 $ 30 S 30 $ 30 $ 105 CN: Contract & Contingency 1,551 125 250 250 250 2,426 CN: City Staff/ Consultant / Misc. - 20 40 40 40 140 Total CIP Expenses $ 1,551 1 $ - $ - $ 160 1 $ 320 1 $ 320 $ 320 $ 2,671 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Fuel Tax $ 1,551 $ $ - $ 160 $ 320 $ 320 $ 320 $ 2,671 Total CIP Resources $ 1,551 $ $ - $ 160 $ 320 $ 320 $ 320 $ 2,671 L-T-D hupact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ S S $ $ Expenditure Increase/(Decrease) Net hn ct $ $ $ $ $ $ $ $ 252 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City offederal Way Capital Improvement Plan Transportation Systems I Project Name: Adaptive Traffic Control SystemProject Phase I & 2 Project Account: 30&4400-202 Project Description & Justification: This project is to implement an adaptive traffic control system in the City Center Phase 2 ofthe Project provides adaptive signal control for portions of 348th, Enchanted Pkwy, and Pacific Hwy. The M&O is for annual software maintenance. Project covered first 3 years. Council Review/Approval: Note: Phase I and Phase 2 combined into one project. Project 203 eliminated. Projected Expenditures ($1,000's) L-T-D CIP Funds - EKpenses thru 2022 2023 2024 2025 2026 2027 2028 Total CN: Contract & Contingency $ $ 10 $ $ $ $ $ $ 10 CN: City Staff/ Consultant / Misc. 10 10 Total CIP EKpenses $ - $ 20 $ $ $ $ $ S 20 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds - Resources L-T-D thru 2022 2023 1 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ S 20 $ $ S $ S $ 20 Total CIP Resources S $ 20 $ S $ S $ S 20 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue hicrease/(Decrease) $ S - $ - $ - S - $ - $ - $ - enditure Increase/(Decrease) 45 45 45 45 45 45 270 Net Impact $ $ 45 $ 45 $ 45 S 45 S 45 $ 45 $ 270 253 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprovement Plan Transportation Systems I Project Name: SR509: SW 312th St - 21st Ave SW SRTS Project Project Account: 3064400-204 Project Description & Justification: This project provides an 8 ft. sidewalk and bicycle lane on the south side of Dash Point Rd from the SW 312th Street to 21st Ave SW Council Review/Approval: The M&O is for ROW maintenance based on scope of the project Projected Expenditures ($1,000's) 1rT-D CIP Funds - EXpenses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 326 $ - $ $ S $ S $ 326 CN: Contract & Contingency 2,115 40 2,155 CN: City Staff/ Consultant / Misc. 305 20 325 Total CIP Expenses $ 2,746 $ 60 $ $ $ $ $ $ 2,806 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Misc./Transfers - Xfer 120 Path & Trails $ 370 $ $ $ S $ S $ 370 Misc./Transfers -Lakehaven 536 536 Misc./Transfers - Verizon 30 30 Grants/Contributions Received 1,850 20 L870 Total CIP Resources $ 2,786 1 $ 20 1 $ $ $ $ $ $ 2,806 L-T-D hnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ - $ - $ - S - $ - $ - $ Expenditure Increase/(Decrease 6 6 6 6 6 6 36 Net hn ct $ $ 6 $ 6 $ 6 $ 6 S 6 $ 6 $ 36 254 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improwment Plan Transportation Systems Project Name: S 312th St: Steel Lake Park - 28th Ave S; and 28th Ave S - Truman HS to S 312th Project Description & Justification: This project provides non -motorized improvmments on the south side of S312th Street fromthe entrance to Steel Lake Park to 28th Ave S. And non -motorized improvements along west side of 28th Ave S from Truman HS to S 312th. Council Review/ApprovA: The M&O is for ROW maintenance based on scope ofthe project Projected Expenditures ($1,000's) L-T-D CIP Funds - EKpenses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ $ $ 135 $ $ $ $ 135 CN: Contract & Contingency L100 1,900 3,000 CN: City Staff/ Consultant / Misc. - 300 300 Total CIP Fkpenses $ - S 1,100 $ 2,335 $ $ $ - $ 3,435 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds - Resources thru 2022 2023 2024 2025 2026 2027 2028 Total SWM Transfer $ $ $ 1,100 $ - $ $ $ $ 1,100 Mitigation/Traffic Impact Funds -Anticipated - 1,100 1,100 Unfunded Needs - 1,235 1,235 Total CIP Resources $ $ $ 11100 1 $ 2,335 $ $ $ - $ 3,435 L-T-D hnpact Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) S $ S $ - S - $ - $ - S - enditure Increase/(Decrease 3 3 3 3 12 Net hn ct $ $ $ $ 3 $ 3 $ 3 $ 3 $ 12 255 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improvement Plan Transportation Systems I Project Name: City Center Access Phase I- Environmental process update Project Account: 306-4400-207 Project Description & Justification: Updating the Environmental process forthe City Center Access Improvements Council Review/Approval: The M&O is for ROW maintenance based on scope ofthe project Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2022 1 2023 1 2024 2025 2026 2027 2028 Total PE: Planning / Study $ 3,922 1 $ 500 1 $ 300 $ $ $ $ $ 4,722 Total CIP Fkpenses $ 3,922 $ 500 1 $ 300 1 $ -I $ $ -I $ -I $ 4,722 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ 2,535 $ $ $ $ $ $ $ 2,535 LIFT Sales Tax 500 500 Misc./Transfers - General Fund 403 403 Misc./Transfers - Mitigation/Traffic Impact FeeE 484 484 Mitigation/Traffic Impact Funds Received - 500 300 800 Total CIP Resources $ 3,922 1 $ 500 1 $ 300 1 $ $ $ $ - $ 4,722 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ S $ $ $ Expenditure Increase/(Decrease) Net Impact $ $ - $ $ $ $ $ - $ - 256 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improvement Plan Transportation Systems I Project Name: Street Light LID Conversion Proiect Account: 306- 400-208 Project Description & Justification: Street Light conversion to LID The M&O is for ROW maintenance based on scope ofthe project Prior Council Re%iew/Approval: Phase 1 ofthis project included all City owned street lights. Completed in 2020. Phase 2 ofthis project includes PSE converting city -leased lights. Will continue through 2025+ Projected Expenditures ($1,000's) CIP Funds - EWnses L-T-D thru 2022 1 2023 1 2024 2025 1 2026 1 2027 2028 Total Construction $ 1,970 1 $ 100 1 $ 100 $ 100 1 $ 100 1 $ $ $ 2,370 Total CIP Expenses $ 1,970 $ 100 1 $ 100 1$ 100 1 $ 100 1 $ - $ $ 2,370 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) UT-D CIP Funds -Resources thru 2022 2023 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ 2,051 $ - $ - S - S - $ S $ 2,051 Misc./Transfers - Verizon / PSE Rebate 199 30 30 30 30 319 Total CIP Resources S 2,250 $ 30 $ 30 S 30 S 30 S - $ S 2,370 I,T-D hnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ S $ $ $ $ Expenditure hicrease/ ecrease Net Impact $ - $ $ - $ $ $ - $ $ 257 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improvement Plan Transportation Systems Project Name: Variable Lane Use Control Signs Project Description & Justification: This project will allow the utilization ofvariable lane use control signs to optimize the efficiency of selected intersections around the City. Council Review/Approval: The M&O is for ROW maintenance based on scope ofthe project. Projected Expenditures ($1,000's) L,T-D CIP Funds - Expenses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 166 $ - $ $ S $ $ $ 166 ROW: Property Acquisition 700 11 711 Total CIP Expenses $ 866 $ 11 $ $ $ - $ - $ - $ 877 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds - Resources thru 2022 2023 2024 2025 2026 2027 2028 Total Grants/Contributions Received $ 602 $ - $ $ $ $ $ $ 602 Mitigation/Traffic Impact Funds Received 264 11 275 Total CIP Resources $ 866 $ 11 $ $ $ $ - $ - $ 877 L-T-D Irnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ S $ $ $ Expenditure Increase/(Decrease Net Im ct $ $ $ $ $ $ $ - $ 258 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprovement Plan I Project Name: Adaptive Traffic Control System Project Phase III Proiect Account: 306-4400-216 Project Description & Justification: This project is to expand the adaptive traffic control system to SR 99 and Military Road north of City Center. That was not implemented in Phase 1 and Phase 2 Council Re-view/Approval: The M&O is for software maintenance. Project paid for first 3 years. Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total CN: City Staff/ Consultant / Misc. $ $ 5 $ $ S $ S S 5 Total CIP Ekpenses $ $ 5 1 $ $ I $ $ $ $ 5 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds - Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Mitigation/Traffic hTact Funds Received $ $ 5 $ $ S $ $ S 5 Total CIP Resources $ $ 5 $ S $ $ $ $ 5 I-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ - $ - $ - $ $ S ]Expenditure hicrease/ ecrease 10 10 10 30 Net hn ct $ $ - $ 10 $ 10 $ 10 S $ $ 30 259 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Imprownient Plan Transportation Systems Project Name: 47th Ave SW and SW Dash Point Road Compact Roundabout Project Description & Justification: This project will construct a compact roundabout at the intersection of47th Ave SW and SW Dash Point Road. Council Review/Approval: The M&O is for ROW maintenance based on scope ofthe project. Projected Expenditures ($1,000's) UT-D CIP Funds - Ekpenses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 212 $ - $ $ S S $ $ 212 CN: Contract & Contingency 1,158 5 1,163 CN: City Staff/ Consultant / Misc. 173 5 178 Total CIP Expenses $ 1,543 $ 10 $ $ $ $ - $ - $ 1,553 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 1 2023 1 2024 2025 2026 2027 2028 Total Grants/Contributions Received $ 1,543 $ 10 $ S S $ $ $ 1,553 Total CIP Resources $ 1,543 $ 10 $ $ $ $ $ - $ 1,553 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ - $ - $ - $ - $ - $ - $ Expenditure Increase/(Decrease 2 2 2 2 2 2 12 Net Irn ct $ $ 2 $ 2 $ 2 $ 2 $ 2 $ 2 $ 12 260 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprowment Plan Transportation Systems I Project Name: 16th Ave Trail - S 308th Street to S 288th Street Project Account: 306-4400-219 Project Description & Justification: The project involves construction ofa non -motorized shared -use path along the Pacific Highway South between S 308th Street and S 288th Street The M&O is for ROW maintenance based on scope ofthe project Council Revievv/Approval: Authorization to submit for grant funding 6/21/2020 Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 800 $ 70 $ 70 $ $ $ $ $940 ROW: Property Acquisition 100 500 490 1,090 ROW: City Staff/ Consultant / Misc. 100 100 75 275 CN: Contract & Contingency - 2,210 - 3,267 5,477 CN: City Staff/ Consultant / Misc. - 355 - 548 903 Total CIP Expenses $ 1,000 $ 3,235 $ 635 $ 3,815 $ $ $ $8,685 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ 233 $ 475 $ 155 $ 110 $ S $ $973 Fuel Tax 233 - 155 105 493 Grants/Contributions Received 500 2,285 325 - 3,110 Mitigation/Traffic Impact Funds Received 34 475 - - 509 Grants/Contributions Anticipated - - - 3,600 3,600 Total CIP Resources $ 1,000 1 $ 3,235 $ 635 1 $ 3,815 1 $ $ $ $8,685 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ - $ - $ - $ - $ - $ Expenditure hicrease/ ecrease 3 3 6 6 6 24 Net hn ct $ $ - $ 3 $ 3 $ 6 $ 6 $ 6 $ 24 261 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improvement Plan Transportation Systems Project Name: Sound Transit Proiect Account: 306-44W-000 Project Description & Justification: This Programis for the planning, permitting, design, and construction of Sound Transit Projects in Federal W ay including: Federal Way Link Edension and Tacoma Dome Link E-dension. This Program is funded through Sound Transit. Council Review/Approval: Controlled by Development Agreement and multiple other ILAs Council has approved. Projected Expenditures ($1,000's) CIP Funds - Expenses I,T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Staff Salaries and Benefits $ 3,730 $ 897 $ 188 $ S S $ $ 4,815 Total CIP Eipenses $ 3,730 rS 897 1 $ 188 1 $ I $ I $ I S I $ 4,815 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Crants/Contributions Received $ 3,730 $ 897 $ 188 $ S S $ $ 4,815 Total CIP Resources $ 3,730 $ 897 $ 188 $ S S $ - $ 4,815 IrT-D bripact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ S $ $ S S $ $ Expenditure lncrease/ Decrease Net hn ct $ $ - $ S $ $ $ $ 262 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital lurprowment Plan Transportation Systems Project Name: S 314th Street Improvements Project Description & Justification: Roadway reconstruction and develop to City standards with sidewalks, street trees, and street lights Council Re-&WApprovul: Resolution (#19-770) to accept grant funding 8/13/19. Projected Expenditures ($1,000's) CIP Funds - Expenses UT-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 100 $ 218 $ $ S - $ $ $ 318 ROW: Property Acquisition - - 831 831 ROW: City Staff/ Consultant / Misc. 219 219 CN: Contract & Contingency - 2,500 2,500 CN: City Staff/ Consultant / Misc. - - 420 420 Total CIP Expenses 1 $ 1001,218 $ $ $ 1,0511 $ 2,920 $ L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ 18 $ $ $ S 500 $ 1,420 $ $ 1,938 Fuel Tax - 550 1,500 2,050 Cants/Contnbutions Received 100 200 - - 300 Total CIP Resources $ 118 1 $ 200 $ $ $ 1,050 1 $ 2,920 1 $ - $ 4,288 UT-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ S $ S - $ EKpenditure Increase/(Decrease 8 8 Net hn ct $ $ - $ $ $ $ $ 8 $ 8 263 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprovement Plan Transportation Systems Project Name: SR99 at S 373rd Street Roundabout with Median Control Project Description & Justification: Establish median control throughout the length of the project and construct a roundabout at the intersection of S 373rd Street. The M&O is for ROW maintenance based on scope of the project Council Review/Approval: Authorization to apply for grant 2/4/2020. Projected Expenditures ($1,000's) CIP Funds - Ekpenses UT-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 200 $ 200 $ 40 $ 100 $ $ $ $ 540 ROW: Property Acquisition - - 454 - 454 ROW: City Staff/ Consultant / Misc. 46 - 46 CN: Contract & Contingency - 3,543 3,543 CN: City Staff/ Consultant / Misc. 457 1 457 Total CIP nses I $ 200 $ 200 1 $ 540 1 $ 4,100 1 $ -I $ -I $ L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources UT-D thru 2022 2023 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ $ $ $ 1,100 $ $ $ $ 1,100 Fuel Tax 100 100 Cants/Contributions Received 100 100 400 1,900 2,500 Mitigation/Traffic Impact Funds Received 100 100 140 - 340 Grants/Contributions Anticipated 1,000 1,000 Total CIP Resources $ 200 1 $ 200 1 $ 540 1 $ 4,100 $ $ $ $ 5,040 UT-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ - $ - S - $ E-Kpenditure hicrease/(Decrease) 6 6 6 18 Net hn ct $ $ - $ $ S 6 $ 6 S 6 $ 18 264 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprowement Plan Transportation Systems Project Name: 21st Ave S @ S 320th St Traffic Signal Project Description & Justification: Install a traffic signal and signalized pedestrian crosswalk. The M&O is for ROW maintenance based on scope ofthe project Council Review/Approval: Resolution 20-798 accepting grant Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 200 $ 120 $ $ S $ S $ 320 CN: Contract & Contingency - 1,231 1,231 CN: City Staff/ Consultant / Misc. - 169 169 Total CIP a-penr.es $ 200 1 $ 1,520 1 $ - $ - $ $ $ - $ 1,720 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000Is) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ - $ 345 $ $ S $ S $ 345 LIFT Sales Tax 200 105 305 Grants/Contributions Received - 730 730 Mitigation/Traffic hnpact Funds Received - 340 340 Total CIP Resources $ 200 $ 1,520 $ $ $ $ 1 $ -I $ 19720 L-T-D hnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ - $ - S - $ - S - $ Expenditure Increase/(Decrease 4 4 4 4 4 20 Net hn ct $ - $ - $ 4 $ 4 $ 4 $ 4 $ 4 $ 20 265 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprowment Plan Transportation Systems Project Name: Citywide ADA Retrofits Project Description & Justification: Upgrade specific intersections, streets, and sidwalks in order to meet minimum ADA requirements. Council RevieWApproval: The M&O is for ROW maintenance based on scope of the project Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 100 $ 50 $ 50 $ 50 $ 50 $ 50 $ 50 $ 400 CN: Contract & Contingency 238 169 169 469 469 319 319 2,152 CN: City Staff/ Consultant / Misc. 62 31 31 31 31 31 31 248 Total CIP Dpeiases $ 400 $ 250 $ 250 $ 550 1 $ 550 1 $ 40 S$ 400 1 $ 2,800 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ - $ 150 $ 150 S 150 $ 150 $ 150 $ 150 $ 900 LIFT Sales Tax 200 100 100 100 100 100 100 800 Mitigation/Traffic Impact Funds Received 200 - - - - - - 200 Unfunded Needs - - 450 150 150 150 900 Total CIP Resources $ 400 $ 250 $ 2.50 $ 700 $ 400 $ 400 $ 400 $ 2,800 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ S $ S $ Expenditure Increase/(Decrease) Net hnpact $ $ - $ $ $ S $ S 266 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprowment Plan Transportation Systems Project Name: S 356th St: 1st Ave S - SR 99 Project Description & Justification: Widen to 5 lanes with bike lanes, sidewalks and street lighting. Joint project with SWM to provide widened culvert. The M&O is for ROW maintenance based on scope of the project Council RevieWApproval: Grant application authorization June 2020 Projected Expenditures ($1,000's) CIP Funds - Eypenses UT-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 500 $ 600 $ 300 $ 500 $ - $ S $ 1,900 CN: Contract & Contingency - - - 9,500 9,000 18,500 CN: City Staff/ Consultant / Misc. - 500 500 1,000 Total CIP Eipe.ses I $ 500 $ 600 1 $ 300 1 $ 10,500 1 $ 9,500 1$ $ $ 21,400 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources UT-D thru 2022 2023 2024 2025 2026 2027 2028 Total SWM Transfer $ 300 $ 300 $ 300 S S $ S $ 900 Grants/Contributions Received 200 - - 200 Mitigation/Traffic Impact Funds Received 300 300 Grants/Contributions Anticipated - - - 10.500 9,500 20,000 Total CIP Resources $ 500 $ 600 $ 300 $ 10,500 $ 9,500 1 $ $ $ 21,400 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ S $ - S - $ Expenditure Increase/(Decrease 3 3 6 Net hn ct $ $ - $ $ $ $ 3 $ 3 S 6 267 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprovement Plan Transportation Systems Project Name: SR 509 @ 4th Ave S Compact Roundabout Project Description & Justification: This project will construct a compact roundabout at the intersection of SR 509 and 4th Ave S. Council Review/Approval: The M&O is for ROW maintenance based on scope ofthe project Projected Expenditures ($1,000's) L-T-D CIP Funds - Expenses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ $ $ $ 200 $ $ S $ 200 CN: Contract & Contingency 800 800 Total CIP Ekpenses $ - $ - $ $ 1,000 $ S $ $ 1,000 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources IrT-D thru 2022 2023 2024 2025 2026 2027 2028 Total Unfunded Needs $ $ $ $ 1,000 $ $ S $ 1,000 Total CIP Resources $ $ - $ $ 1,000 $ $ $ $ 1,000 I-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ S $ $ S $ Expenditure Increase/(Decrease) Net hn ct $ - $ - $ $ $ $ $ $ 268 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improvement Plan Transportation Systems Project Name: Federal Way Transit Center Project Description & Justification: Construct dedicated sidewalks in four specific areas and preserve pedestrian access between large blocks within the City Center. Council Review/Approval: The M&O is for ROW maintenance based on scope ofthe project Projected Expenditures ($1,000's) CIP Funds - nses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ $ $ $ 100 $ $ S $ 100 CN: Contract & Contingency 792 792 CN: City Staff/ Consultant / Misc. 108 108 Total CIP nses I $ - $ - $ $ 1,000 $ $ $ - $ 1,000 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources I-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Unfunded Needs $ $ $ $ 1,000 $ $ $ $ 1.000 Total CIP Resources $ $ - $ - $ 1,000 $ - $ - $ $ 1,000 I-T-D hnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ $ S $ Expenditure Increase/(Decrease) Net bn ct $ $ - $ $ - $ - $ - $ - $ 269 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprovement Plan Transportation Systems Project Name: SW 344th St @ 27th Ave SW Compact roundabout Project Description & Justification: This project will construct a compact roundabout at the intersection of SW 344th St and 27th Ave SW. The M&O is for ROW maintenance based on scope of the project Council RevieWApproval: Grant acceptance Resolution 21-804 Projected Expenditures ($1,000's) CIP Funds -&penses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 150 $ 20 $ $ $ $ $ $ 170 CN: Contract & Contingency - 793 793 CN: City Staff/ Consultant / Misc. - 107 107 Total CIP Expe.ses $ 150 $ 920 $ $ - $ - $ - $ - $ 1,070 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ $ 180 $ $ S $ $ $ 180 Misc./Transfers - Mitigation/Traffic Impact Fee 180 180 Grants/Contnbutions Received 150 560 710 Total CIP Resources I $ 150 1 $ 920 1 $ $ $ $ - $ - $ 1,070 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ - $ - S - $ - S - $ Expenditure Increase/(Decrease 4 4 4 4 4 20 Net hn ct $ $ - $ 4 $ 4 $ 4 $ 4 $ 4 S 20 270 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprowment Plan Transportation Systems Project Name: Adaptive Traffic Signal control System - City Center Stage 2 - Detection Upgrades Project Description & Justification: Provide equipment to fully optimize the remaining 9 intersections in the City Center area not completed in Phase 1. Council Review/Approval: Resolution 21-813 to accept grant Projected Expenditures ($1,000's) CIP Funds - Eipenses I-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 75 $ - $ $ S $ S $ 75 CN: Contract & Contingency - 655 655 CN: City Staff/ Consultant / Misc. 45 45 Total CIP Ew.ses $ 75 111111111111116700 $ $ S $ S 775 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds -Resources thru 2022 2023 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ 75 $ 100 $ $ S $ S $ 175 Grants/Contnbutions Received - 600 600 Total CIP Resources $ 75 $ 700 $ $ S S $ $ 775 L-T-D hnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ S $ S Expenditure Increase/(Decrease) Net Impact $ $ $ $ $ $ $ $ 271 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprovement Plan Transportation Systems Project Name: Citywide Pedestrian Safety System Improvements Project Description & Justification: Install mid-blockpedestiran crossing treatments. Council Re-dew/Approval: Resolution 21-804 to accept grant. Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 300 $ 36 $ $ $ $ $ $ 336 CN: Contract & Contingency - 1,225 1,225 CN: City Staff/ Consultant / Misc. - 175 175 Total CIP EW.ses I $ 300 $ 1,436 1 $ - $ - $ - $ - $ - $ 1,736 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) UT-D CIP Funds -Resources thru 2022 2023 2024 2025 2026 2027 2028 Total Fuel Tax $ - $ 288 $ $ $ $ $ $ 288 Grants/Contributions Received 300 1,148 1,448 Total CIP Resources $ 300 $ 1,436 $ $ - $ $ - $ - $ 1,736 UT-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ - $ - $ - $ - S - $ - Expenditure Increase/(Decrease) 2 2 2 2 2 10 Net hn ct $ - $ - $ 2 $ 2 $ 2 $ 2 $ 2 $ 10 272 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnproNement Plan Transportation Systems Project Name: Citywide RRFB Upgrades Proiect Account: 306-4400-235 Project Description & Justification: Upgrade median -mounted rectangular rapid flashing beacons with overhead mountings. Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds -&penses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ $ $ 140 $ - $ $ $ $ 140 CN: Contract & Contingency - 600 600 CN: City Staff/ Consultant / Misc. - 90 90 Total CIP nses I $ - $ - $ 140 1 $ 690 1 $ I $ - $ - $ 830 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds -Resources thru 2022 2023 2024 2025 2026 2027 2028 Total Fuel Tax $ $ $ 140 $ 190 $ $ S $ 330 Grants/Contributions Anticipated - 500 500 Total CIP Resources $ - $ - $ 140 $ 690 $ $ $ S 830 L-T-D hnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ S $ - S - $ Eq)enditure hicrease/ ecrease I 1 1 3 Net hn ct $ - $ - $ $ $ 1 $ 1 $ 1 $ 3 273 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improvement Plan Transportation Systems Project Name: Military Rd S: S 320th St - SR 18 Preservation Project Project Description & Justification: Repave Military Rd S between S 320th St and SR 18, upgrade pavement markers and improve ADA ramps. Council Review/Approval: Resolution to accept grant funds, February 16, 2021. Projected Expenditures ($1,000's) CIP Funds - Eipenses UT-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 45 $ 5 $ $ S $ S $ 50 CN: Contract & Contingency - 1,050 1,050 CN: City Staff/ Consultant / Misc. - 150 150 Total CH' Dipe.ses I $ 45 $ 1,205 $ S $ $ $ S 1,250 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds -Resources thru 2022 2023 2024 2025 2026 2027 2028 Total Misc./Transfers -102 Fund (Overlay) $ 45 $ 605 $ $ S $ S $ 650 Cants/Contributions Received - 600 600 Total CIP Resources $ 45 $ 1,205 $ $ S S $ $ 1,250 UT-D hnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue hicrease/(Decrease) $ $ $ $ S $ S E-Kpenditure Increase/(Decrease) Net hn ct $ $ $ $ $ $ $ $ 274 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprovement Plan Transportation Systems IProject Name: SW King County Regional Trail Plan Proiect Account: 306-4400-237 Project Description & Justification: Develop a plan defining potential routes to connect trails within the City to other regional trails. Council Review/Approval: Resolution 21-808 to accept grant funding. Projected Expenditures ($1,000's) CIP Funds -F nses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Planning / Stud $ 50 $ 125 $ 125 $ - $ - $ $ $ 300 Total CIP Ekpenses $ 50 125 $ 125 $ - $ - $ $ $ 300 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000Is) CIP Funds - Resources UT-D thru 2022 2023 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ 25 $ - $ - $ $ $ $ $ 25 Fuel Tax 5 10 10 25 Grants/Contributions Received 40 105 105 250 Total CIP Resources $ 70 $ 115 $ 115 1 $ $ $ $ - $ 300 L-T-D hnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue hicrease/(Decrease) $ $ $ $ S $ S Expenditure Increase/(Decrease) Net hnpact I $ $ - $ $ $ $ $ $ 275 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improwment Plan Transportation Systems Project Name: S288th Street: Pacific Hwy S to 34th Ave S Bike and Pedestian Improvements Project Description & Justification: Modify the pavement markings to provide bike lanes and center turn lane and add three RRFB's for pedestian crossing. This project will be constructed in two phases. Council Review/Approval: Resoultion to accept grant funding, January 5, 2021. Projected Expenditures ($1,000's) CIP Funds - nses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 240 $ 240 $ 24 $ S $ S $ 504 ROW: Property Acquisition - 60 - 60 CN: Contract & Contingency 1,155 1,655 2,810 CN: City Staff/ Consultant / Misc. 195 231 426 Total CIP Espenses I $ 240 $ 1,650 1 $ 1,910 1 $ $ $ $ S 3,800 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources UT-D thru 2022 2023 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ 20 $ 275 $ 105 $ $ $ $ $ 400 Grants/Contributions Received 200 1,100 1,700 3,000 Mitigation/Traffic hnpact Funds Received 20 275 105 400 Total CIP Resources $ 240 $ 1,650 $ 1,910 $ - $ - $ - $ - $ 3,800 276 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improvement Plan Transportation Systems Project Name: Fiber Optic Network Loop - 317th to S 272nd Project Description & Justification: Provide a fiber optic network loop for redundancy. Telecom network between city facilities, traffic signal network, safe city network, etc. Council Re -&&Approval: Included as part of Sound Transit FWLE Development Agreement. Projected Expenditures ($1,000's) CIP Funds - nses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 126 $ 50 $ $ $ $ S $ 176 CN: Contract & Contingency - 2,128 2,128 CN: City Staff/ Consultant / Misc. - 296 296 Total CIP nses I $ 126 rS 2,474 1 $ I $ $ $ $ - $ 2,600 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources UT-D thru 2022 2023 2024 2025 2026 2027 2028 Total Mitigation/Sound Transit $ 126 $ 2,474 $ $ $ - $ S $ 2.600 Total CIP Resources $ 126 $ 2,474 $ - $ - $ - $ - $ $ 2,600 UT-D hnpact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ - $ - $ - $ - S - $ Expenditure Increase/(Decrease 2 2 2 2 2 10 Net bn ct $ $ - $ 2 $ 2 $ 2 $ 2 $ 2 $ to 277 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprovement Plan Transportation Systems Project Name: SW 340th St: 31st Ave SW - 37th Ave SW Project Account: 306-4400-240 Project Description & Justification: Widen to 5 lanes Council Review/Approval: The M&O is for ROW maintenance based on scope of the project Projected Expenditures ($1,000's) CIP Funds - EKpenses I-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ $ $ $ 555 $ - $ $ $ 555 ROW: Property Acquisition 1,000 422 1,422 ROW: City Staff/ Consultant / Misc. 250 93 343 CN: Contract & Contingency - - 4,000 1,549 5,549 CN: City Staff/ Consultant / Misc. - - 400 176 576 Total CIP Fxpenses $ - $ - $ 1,805 $ 515 $ 4,400 $ 1,725 $ 8,445 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2024 2025 1 2026 1 2027 1 2028 1 Total Unfunded Needs $ $ $ $ 1,805 $ 515 $ 4,400 $ 1,725 $ 8,445 Total CIP Resources $ $ $ - $ 1,805 $ 515 $ 4,400 $ 1,725 $ 8,445 L-T-D InTact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue hicrease/(Decrease) $ $ $ $ $ $ $ $ enditureIncrease/(Decrease) Net hu ct $ - $ - $ - $ - $ - $ - $ - $ - 278 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improvement Plan Transportation Systems Project Name: S 348th Preservation Proiect Account: 306-4400-241 Project Description & Justification: Pavement preservation project on S 348th St from 9th Ave S to Pacific Hwy S. Council Review/Approval: Resolution 21-813 accepting grant funds. Projected Expenditures ($1,000's) I-T-D CIP Funds - Expenses thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ 90 $ - $ $ $ $ $ $ 90 CN: Contract & Contingency 902 902 CN: City Staff/ Consultant / Misc. 124 124 Total CIP Expenses $ 90 '$7 1,026 $ - $ - $ - $ - $ $ 1,116 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 2025 2026 2027 2028 Total Real Estate Excise Tax $ $ 7 $ $ $ $ $ $ 7 Fuel Tax 8 8 Misc./Transfers -102 Fund (Overlay) 171 171 Grants/Contributions Received 90 840 930 Total CIP Resources $ 90 $ 1,026 $ $ S $ $ $ 1,116 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ $ Expenditure Increase/(Decrease) Net Irn ct $ $ $ $ $ $ $ $ 279 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital l nprovement Plan Transportation Systems Project Name: Joint Operations and Maintenance Facility Project Description & Justification: Joint operation and maintenance facility for Public Works, Parks, CD, Police Council Review/Approval: July 2022 preferred site selected. Projected Expenditures ($1,000's) CIP Funds - Expenses UT-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Planning / Study $ 500 $ - $ - $ S $ S $ 500 PE: Preliminary Engineering - 2,000 1,000 3,000 CN: Contract & Contingency 39,000 39,000 CN: City Staff/ Consultant / Misc. 2,000 2,000 Total CIP Eipenses $ 500 rS 2,000 $ 42,000 $ $ $ $ S 44,500 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources UT-D thru 2022 2023 2024 2025 2026 2027 2028 Total Real Estate Excise Tax $ 250 $ 2,000 $ $ $ $ $ $ 2,250 SWM Transfer 250 - 250 Bond Proceeds - - 42,000 42.000 Total CIP Resources $ 500 1 $ 2,000 1 $ 42,000 1 $ $ $ $ $ 44,500 UT-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ S S $ S $ EKpenditure Increase/(Decrease) Net Ihnpact $ $ $ $ $ $ $ $ 280 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improvement Plan Transportation Systems Project Name: BPA Trail Extension - City Center Proiect Account: 306-4400-XXX Project Description & Justification: Construct a shared use path along the north side of S 324th and the west side of 23rd Ave S from 11 th Place S to S 320th or Council Review/Approval: Grant application approved March 2022. Resolution to accept grant November 2022. Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Prelintinary Engineering - $ - $ 200 $ 600 $ 2,000 $ 4,100 $ $ 6,900 Total CIP Expenses $ - $ - $ 200 $ 600 $ 2,000 $ 4,100 $ - $ 6,900 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds - Resources thru 2022 2023 2024 2025 2026 2027 2028 Total LIFT Sales Tax $ $ - $ 50 $ 150 $ - $ - $ $ 200 Grants/Contributions Received - 150 450 - - 600 Unfunded Needs - - - 2,000 4,100 6,100 Total CIP Resources $ - $ - $ 200 1 $ 600 1 $ 2,000 1 $ 4,100 1 $ - $ 6,900 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ - $ S $ $ $ - $ - Expenditure Increase/(Decrease - 2 2 Net Impact $ - $ - $ - $ - $ - $ - $ 2 $ 2 281 CITY OF FEDERAL WAY 2023-24 BUDGET Project Name: CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improvement Plan Transportation Systems S 320th St at 21st Ave S Grade Separation Project Description & .Justitication: Study to evaluate the feasibility of a grade separated pedestrian crossing on 21st Ave S across S 320th St. Council Review/Approval: 17-May-22 Projected Expenditures ($1,000's) CIP Funds - Expenses I-T-D thru 2022 1 2023 1 2024 1 2025 2026 2027 2028 Total PE: Planning / Study 25 1 $ 200 1 $ 75 1 $ $ $ $ $ 300 Total OF Fkpenses $ 25 $ 200 1 $ 75 1 $ $ $ $ $ 300 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources Ir"f-D thru 2022 1 2023 2024 2025 2026 2027 2028 Total Misc./Transfers - Sound Transit CD $ 300 $ $ $ $ $ $ $ 300 Total CIP Resources $ 300 $ $ $ $ $ $ $ 300 L-T-D bripact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ $ Expenditure Increase/(Decrease) Net hn ct $ $ $ $ $ $ $ $ 282 CITY OF FEDERAL WAY 2023-24 BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprowinent Plan Transportation Systems Project Name: Local Improvement District: Non -Motorized Improvement Program Project Account: 30&4400-= Project Description & Justification: Frontage improvements in various locations as part ofL.ocal Improvement Districts. Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds - Expenses L,T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ $ $ $ 75 $ 25 $ 25 $ 25 $ 150 CN: Contract & Contingency 744 248 248 248 1,488 CN: City Staff/ Consultant / Misc. 81 27 27 27 162 Total CIP Expenses $ $ $ $ 900 1 $ 300 $ 300 1 $ 300 1 $ 1,800 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L,T-D thru 2022 2023 2024 2025 2026 1 2027 1 2028 1 Total Unfunded Needs $ $ $ $ 900 $ 300 1 $ 300 1 $ 300 $ 1,800 Total CIP Resources $ $ $ $ 900 $ 300 1 $ 300 1 $ 300 1 $ 1,800 L-T-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ $ Expenditure Increase/(Decrease) Net hn ct $ $ $ $ $ $ $ $ 283 CITY OF FEDERAL WAY 2023-24 BUDGET Project Name: CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprowment Plan Transportation Systems City Center Greenway Project Description & Justification: Consistent with Bike & Pedestrian Plan, provide non -motorized bike boulevard along S 308th St from Pacific Hwv S to ON Center. Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds- Expenses I-T-D thru2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ $ $ 100 $ - $ $ $ $ 100 CN: Contract & Contingency - 358 358 CN: City Staff/ Consultant / Misc. - 42 42 Total CIP Expenses $ $ $ 100 $ 400 $ $ $ $ 500 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) I-T-D CIP Funds -Resources thru 2022 2023 2024 2025 2026 2027 2028 Total Misc./Transfers - Xfer 120 Path & Trails $ $ $ 100 $ - S $ S S 100 Unfunded Needs 400 400 Total CIP Resources $ $ $ 100 $ 400 $ S $ $ 500 L-T-D ]impact on Operating Funds thru2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ $ Expenditure Increase/(Decrease) Net impact $ $ $ $ $ $ $ $ 284 CITY OF FEDERAL WAY 2023-24 BUDGET Project Name: CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital Improvement Plan Transportation Systems High Friction Surface Treatments This project installs a high friction surface treatment at sixlocations with high risk of run -off -the -road Project Description & Justification: collisions, as identified in the Local Road Safety Plan. Locations are: (1) 16th Ave S southeast of SR 99; (2) SR 509 at 26th PI SW; (3) SR 509 west of Redondo Way S; (4) 10th Ave SW south of SW 335th St; (5) Weyerhaeuser Way S at S 349th St; (6) 12th Ave S at S 372nd Way. Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds - Expenses I—T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ $ 100 $ - $ $ $ $ $ 100 CN: Contract & Contingency - 759 759 CN: City Staff/ Consultant / Misc. - 93 93 Total CIP nses $ $ 100 1 $ 852 1 $ $ $ $ $ 952 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000'.$) CIP Funds- Resources UT-D thru 2022 2023 1 2024 1 2025 2026 2027 2028 Total Grants/Contributions Received $ $ 100 $ 852 $ $ $ $ $ 952 Total CIP Resources $ $ 100 $ 852 $ $ $ $ $ 952 L,T-D Impact onOperating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ S Expenditure hicrease/ ecrease Net hnpact $ $ $ $ $ $ $ $ 285 CITY OF FEDERAL WAY 2023-24 BUDGET Project Name: CAPITAL IMPROVEMENT PLAN — TRANSPORTATION SYSTEMS City of Federal Way Capital Improwment Plan Transportation Systems Citywide Street Vegetation Management Project Description & Justification: Removal ofestablished trees causing root damage. Repair ofdamaged sidewalks and re -planting suitable tree species as annronriate. Council Re-iew/Approral: Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2022 2023 1 2024 1 2025 1 2026 1 2027 1 2028 1 Total OTFHR $ $ I $ 1 $ 450 $ 150 1 $ 150 1 $ 150 $ 900 Total CIP Ekpenses $ rs I $ 1 $ 450 1 $ 150 1 $ 150 1 $ 150 1 $ 900 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds -Resources L-T-D thru 2022 2023 1 2024 1 2025 1 2026 1 2027 1 2028 1 Total Unfunded Needs $ $ I $ 1 $ 450 $ 150 1 $ 150 1 $ 150 $ 900 Total CIP Resources $ $ I $ 1 $ 450 1 $ 150 1 $ 150 1 $ 150 1 $ 900 IrT-D Impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ S $ S $ enditure Increase/(Decrease) Net hn ct $ $ $ $ $ $ $ $ 286 CITY OF FEDERAL WAY 2023-24 BUDGET Project Name: CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS City of Federal Way Capital hnprowment Plan Transportation Systems Adaptive Traffic Control System Phase IV (lst Ave S) Project Description & Justification: Adaptive signal control implementation on 1st Ave S Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds - Expenses I-T-D thru 2022 2023 2024 2025 2026 2027 2028 Total PE: Preliminary Engineering $ $ $ 89 $ - $ $ $ $ 89 CN: Contract & Contingency - 578 578 CN: City Staff/ Consultant / Misc. - 83 83 Total CIP Expenses $ $ $ 89 1 $ 661 1 $ $ $ $ 750 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) I-T-D CIP Funds -Resources thru 2022 2023 2024 2025 2026 2027 2028 Total Mitigation/Traffic Impact Funds Received $ $ $ 89 $ - $ $ S $ 89 Unfunded Needs 661 661 Total CIP Resources $ $ $ 89 $ 661 $ S $ $ 750 L-T-D ]impact on Operating Funds thru 2022 2023 2024 2025 2026 2027 2028 Total Revenue Increase/(Decrease) $ $ $ $ - $ - $ - $ - $ - Expenditure Increase/(Decrease) 5 5 5 5 20 Net impact $ $ $ $ 5 $ 5 $ 5 $ 5 $ 20 287 CITY OF FEDERAL WAY 2023-24 BUDGET APPENDICES 288 CITY OF FEDERAL WAY 2023-24 BUDGET CITY OF FEDERAL WAY ORGANIZATION CHART AND OPERATIONS SUMMARY Municipal Court Misdemeanors & Goss Misdemeanors Traffic & Non -traffic Infractions Probation Services Civil Impounds Code Compliance 21 Actual/22 Projected FTE- 16.00/16.00 23/24 Prouosed FIE- 16.00/16.00 Community Development Land Use Management --Permit process Building Permits & Inspection Code Compliance Health & Human Services Comm. Dev. Block Gnt Neighborhood Development Passport Services 21 Actual/22 Projected FTE- 26.88/28.80 23/24 Proposed FIE- 29.50/29.50 Economic Development Business Recruitment 21 Actual/22 Projected FIE- 2.00/2.00 23/24 Proposed FIE- 2.00/2.00 CITIZENS OF FEDERAL WAY iu IPZi7�FY�7 y y CND * City-wide Operations and Budget Administration * Regional Affairs Coordination * Emergency Management *Human Resources *City Clerk 21 Actual/22 Projected FIE- 12.84/12.34 23/24 Proposed FIE- 14.84/14.84 Finance Accounts Payable Accounts Receivable Audit Preparation and Coordination Banking and Investments Budget Process and Reporting Business License Financial Planning andAnalysis Financial Reporting General Accounting Internal Controls Payroll 21 Actual/22 Projected FIE- 10.00/9.00 23/24 Proposed FIE-9.00/9.00 Law Civil Legal Services and Litigation Legislative Support Prosecution Provide Legal Counsel Draft Contracts and Ordinances Negotiate Contracts and Real Estate Transactions Risk Management 21 Actual/22 Projected FIE- 13.50/13.50 23/24 Proposed FIE-13.50/13.50 Police Crime Analysis/Prevention Traffic Safety Educ. & Enfrc. Investigation Patrol Community Safety and Education Programs Field Operation Support Services Animal Control Services Civilian Operation City Council * Represents the People of FW * Adopt Ordinances and Resolutions * Gant Franchises * Levy Taxes and Appropriate Funds * Establish Policies & Guidelines 21 Actual/22 Projected FTE- 4.20/4.20 23/24 Proposed FIE- 4.50/4.50 Public Works * Development Services --Permitting --Inspection * Maint., Operating, & Development of --Public Right -of -Way --Traffic Systems --Surface Water Mgmt. * Solid Waste/Recycling * Fleet Management Actual/22 Projected FIE- 186.00/186.00 21 Actual/22 Projected FIE- 65.00/65.00 24 Proposed FIE- 186.00/186.00 1 23/24 Proposed FIE- 70.00/70.00 Parks, Recreation & Cultural Services * Recr & Athletic Progs * Park maint/operation & Development * Comm Events & Arts * Public Facility Mgt & Development * Open Space Mgmt * Performing Arts and Event Center 21 Actual/22 Projected FIE- 40.26/39.26 23/24 Proposed FIE- 42.26/42.26 Information Technology * Technology Operations -- Customer Support -- Infrastructure Support -- Data and System Security -- Communications -- Technology Refresh * Business Application and Integrations * Geographic Information System Mapping * Audio/Video & Channel 21 * Web/Internet * Safe City 21 Actual/22 Projected FIE- 10.00/10.00 23/24 Proposed FIE- 10.00/10.00 289 CITY OF FEDERAL WAY 2023-24 BUDGET Tacoma 39rd 9T kE =.rk= C-esSrlatrd {Qc. Spacm � � Thalls Fa+d�ioles {sty Fill 4vmmma Fake S+�emtian Csxn..RM ty C4r 0 0 GJrra--flay Grote 0 fiJvr . =3 -e sutmutoo CITY MAP Kent Des !g Seed 1 Wig_ o- -� F-ed era I Wad � U-1 Lake_ I Fife 0 Vie: La for PA agtefianQ FaCPty 0 'heE:t.ay Pocor a10A&0r1 Chy Parks .*MeLzLk Fa* Alder'trom Park AJdrrdare Park Decw arrwe Park } Orim-amn Park 1 comrod0 Pak { OWJ1 POM HWhkMr, Park e 1471k sr i D1W rAI;�Z Au burn * .ham dd gewoo- - 5,D7 - 4 - ML7UN Valf Cunas BaX Grnte Park Cur. as Bay aar0.mary c-r 4w. awiera 7 =rmnrh Lake Park Fiertape'hoods Park La lvr rxow e F ark Lahr-Jlancl Park Lahc+a Park I Lamehroc i Perk rdona Pane MTncw Lake Park r�7 Oey r-.Mm Park P2d1WdL- Pak Sw 31M St sadt Gaud; S* 4m+-a Park S 5acrow Pak eLLei Lace Park -0�w square �'a& WecUE ood Park U nco Pmk iraAs 0 BPh1al caiax mm Pak T7a1 Da--hl - k-:t rtat1 Pen -er-.ke T"1 2azmpxra Pa rk lal i SaghdHr Perk TM � ' west Ca�sTra7 CI WmLH leDos Par$ Ttal: The City is located in southwestern King County, 25 miles south of downtown Seattle, 8 miles north of downtown Tacoma, and has 8 miles of Puget Sound waterfront. Federal Way has easy access to Sea-Tac International Airport (12 miles) and the Ports of Seattle and Tacoma, connected to primary transportation routes at three exits along Interstate 5, as well as access points to State Highways 18, 509, 161 and Pacific Highway/State Route 99. 290 CITY OF FEDERAL WAY 2023-24 BUDGET DEMOGRAPHIC STATISTICS Fiscal Personal Income Per Capita Median Education Level in Years School Unemployment Year Population Sea-Tac-Bel [D] Income [C] Age [C] of Formal Schooling Enrollment (A) Rate (B) 2012 89,460 1 189,431,079,000 26,514 34.9 13.0 20,665 8.1% -------- ---------------- t------------------------------------------------------ ------------------------- ---------------- ---------------- 2013 89,718 199,243,414,000 26,740 34.9 13.0 21,554 7.4% 2014 90,147 �I 213,700,152,000 20,481 35.1 13.0 21,772 6.2% 2015 90,764 227,827,122,000 27,145 35.7 13.0 21,979 5.3% 2016 93,670 245,230,664,000 27,483 35.7 13.0 21,673 4.9% 2017 96,350 267,653,500,000 28,947 35.9 13.0 22,522 4.4% -------- ----------------4------------------- ---------------- ----------------- ------------------------- ---------------- ---------------- 2018 96,690 293,954,143,000 30,288 36.9 13.0 22,309 4.1% 2019 97,840 310,717,787,000 31,438 35.9 13.0 21,922 4.0% 2020 98,340 323,176,255,000 31,744 35.8 13.0 21,922 6.8% 2021 101,700 N/A 32,788 36.2 13.0 21,552 4.2% Population 110,000 100,000 90,000 80,000 70,000 60,000 50,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 (A) Includes public school enrollment. Kindergarten is included though not State mandated (B) Unemployment rates came from ESDWAGOV-Resident Civilian Labor Force & Employment in Federal Way (C) Per Capital Income for Federal Way came https:Hcensusreporter.org/profiles (D) Personal income information is for Seattle -Tacoma -Bellevue area provided by the Bureau of Economic Analysis, information for 2021 not available. 2021 data for Personal Income to be published fall of 2022. Sources: Data was obtained from U. S. Census Bureau Employment Security Department/DATA; U.S. Bureau of Labor Statistics, Local Area Unemployment Statistics US Department of Commerce, Bureau of Economic Analysis School data was provided by the Federal Way School District. 291 CITY OF FEDERAL WAY 2023-24 BUDGET PRINCIPAL TAXPAYERS Taxpayer Type of Business 2021 Assessed Valuation Rank % of Total (A) Assessed Valuation GEP X Star Lake LLC Club Palisades Real Estate Mang ement 151,000,000 1 1.05% ------------------ Federal Way Campus LLC (formerly part of Weyerhauser) Real Estate Management 133,249,100 2 --------- 0.93% Prime Woodley Campus Drive Avanath Federal Way LLC ATR LLC Real Estate Manage Real Estate Mana ement Real Estate Management 114,253,000 88 193 000 87,561,000 3 4 5 0.80% 0.62% 0.61% PRCP-Arcadia LLC_Laka PrideRock Capital Mgmt)___ ____________________ --------- rcadi - LLC ---PrideRock - - RfM Miro Owner LLC Real Estate Management_________ --------------- Real Estate Management __________ M,718,500 — 78,000,000 ___6 7 0.61%___________ 0.54% Merlone Geier Partners Real Estate Investment Trust 71,341,800 8 0.50% Greystone Meadows Apts. Real Estate Management 65,987,000 9 0.46% KNL Vision WA LLC Real Estate Management 62,562,000 10 0.44% Prime Catalina Campus Dr H Real Estate Management 59,500,000 11 0.42% BMF IV WA Retreast Maple Hill__________________________________________________________ Prime Catalina Campus Dr (formerly Alliance Tax Advisors) Real Estate Management_________ Real Estate Management ___________59 500 000 58,000,000 12 13 0.42% 0.40% Cove Apartments LLC (formerly Forest Cove LLC) Real Estate Management 57,293,000 14 0.40% Thrive Communities LLC Real Estate Management 55,208,000 15 0.39% Federal Way Crossings Owner fonnerly Fana Fed Way Crossings LP Shopping Center 47,665,587 _ 16 0.33% $ 1,276,031,987 8.91% Source: King County Assessor's Office. A 2021 and 2012 regular assessed valuation for the City of Federal Way was $14,324,776,457 and $7,087,561,940 respectively. PRINCIPAL EMPLOYERS 2021 Number of % of Total City Taxpayer Type of Business Employees Rank L Employment Federal Way Public Schools Educational Services 2,835 1 5.91% St Francis Hospital Medical Services 1,011 2 2.11% World Vision Inc Christian Relief A ncy-Non rofit 775 3 _ 1.62% Western WA Corp of Seventh Day Ad ---------------------------------- Non -Profit Church Organization ---------------------------------- 650 --------------------- 4 -------------------- ------ 1.36% -------------------- US Postal Service - Bulk Mail Postal Service 625 5 1.30% CitX Of Federal Wa Government Services 443 6 0.92% Wal-Mart #3794 Retail 366 7 0.76% Community Integrated Services ---------------------------------- Health Services ---------------------------------- 364 --------------------- 8 -------------------- _ 0.76% -------------------- Costco Wholesale Corporation -------------------------------- Wholesale ---------------------------------- 321 --------------------- 9 ------------------ 0.67% -------------------- Virginia Mason Federal Way ---------------------------------- Medical Services ---------------------------------- 267 --------------------- 10 -------------------- 0.56% -------------------- Korean Women's Association ---------------------------------- Professional Services ---------------------------------- 261 --------------------- 11 -------------------- 0.54% -------------------- Fred Meyer ---------------------------------- Retail ---------------------------------- 232 --------------------- 12 -------------------- 0.48% -------------------- Home Depot USA Inc. #4703 ---------------------------------- Retail ---------------------------------- 215 --------------------- 13 -------------------- 0.45% -------------------- Wal-Mart #2571 ---------------------------------- Retail ---------------------------------- 212 --------------------- 14 -------------------- 0.44% -------------------- MAKSU Inc. Social Services 210 15 0.44% Sources: City of Federal Way Business License. City of Federal Way Business Licensing was outsourced to State of Washington DOF, effective October 20 Employment Security Department/DATA; U.S. Bureau of Labor Statistics, Local Area Unemployment Statistics Note: Principal Employers - includes both full-time and part-time employees. 292 CITY OF FEDERAL WAY 2023-24 BUDGET MISCELLANEOUS STATISTICAL INFORMATION DECEMBER 31, 2021 LOCAL TAXES ON BUSINESSES Utility Tax- (61/o+ 1.75% Prop 1)....................... 7.75% Utility Tax- Solid Waste (6%+ 10%+ 1.75% Prop 1)........... Admission Tax .............................................. 5.00% Gambling Taxes: Bingo/Raffles......................................... 5.00 % Amusement/Games................................. 2.00 % Punchboard/Pull Tabs ............................. 3.00 % Cardroo............................................. 10.00 % Local Sales Tax (Collected by the State) .............. 10.10% FIREAND E VMGENCYMEDICAL RESPONSE INFORMATION Fire and Emergency Medical Response information reflects the greaterFederal Way area, which is served by South King Fire & Rescue. 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Fire and Other Responses 1,363 968 999 1,148 1,019 3,2131 1,253 4,278 1,093 4,973 Emer ency Medical 12,571 1 12,950 13,847 14,193 16,144 17,109 15,968 16,422 19,101 18,352 PUBLIC EDUCATION 20124 2013 2014 2015 2016 2017 23 Elementary Schools 9.229 9.777 10.054 0 10.253 10.498 10.4 8 Middle Schools Lublic Acade , TAF 5 4 Ili h Schools 6,018 1 6,341 6,299 6,166 5,582 1 6,3 3 Alternative\Int. Acadenry, Open Doors 377 386 385 351 412 4 Total 20,665 21,554 21,772 21,979 21,673 22,5 3,171 Staff members TAXABLE SALES (in millions) 2012 2013 2014 2015 2016 2017 Retail Sales $1,239 $1,355 $1,432 $1,564 $1,673 $1,6 Real Estate Sales $303 $399 $418 $599 $1,062 $8 Source: South King County Fire and Rescue Federal Way Public School WA Office of Superintendent of Public Instruction Citv of Federal Wav Finance Division 2018 2019 i 2020 2021 7 462 1,915 22,309 23,318 2018 2019 $1,733 $1,888 $841----- $1,044 6,327 5,789 333 995 21,922 20,05f 2020 2021 $8951 $1 293 CITY OF FEDERAL WAY 2023-24 BUDGET MISCELLANEOUS STATISTICAL INFORMATION DECEMBER 31, 2021 CAPITAL AS SETS BY FUNCTION Last Ten Fiscal Years 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Transportation Street (Center Line Miles) 248 249 249 249 249 254 254 257 257 257 - Signals WSDOT-owned and maintained --------------------------------------- Signals City -owned & County -maintained 6 --------- 77 6 ------- 77 6 --------- 77 6 ---------- 77 6 --------- 80 6 ---------- 80 6 --------- 81 6 ---------- 81 6 --------- 82 6 ---------- 82 Street lights City -owned and maintained 1,618 1,705 1,728 1,728 1,785 1,857 1,857 2,098 2,134 2,134 Street lights City -owned and PSE-maintaine 644 644 644 644 644 644 644 644 644 644 Street lights PSE-owned and maintained 1,975 1,975 1,978 1,980 1,983 1,986 1,986 2,067 2,067 2,067 Culture & Recreation - Developed Parks - Acreage --------------------------------------- Developed Parks - # of Parks 580 --------- 29 580 --------- 29 589 --------- 30 589 ---------- 30 589 --------- 32 589 ---------- 32 620 --------- 34 853 ---------- 34 853 --------- 34 853 ---------- 34 Undeveloped Parks - Acreage 539 539 539 539 539 539 444 436 436 436 Undeveloped Parks - # of Parks 22 22 22 22 22 22 23 23 23 23 Tennis Courts City -Owned 9 9 9 9 9 9 9 9 9 9 Tennis Courts - Public 25 25 25 25 22 22 17 17 17 17 - Swimming Pools City -Owned --------------------------------------- Swimming Pools County -Owned 2 --------- 3 2 --------- 3 2 --------- 3 2 ---------- 3 2 --------- 3 2 ---------- 3 2 --------- 2 2 ---------- 2 2 --------- 2 2 ---------- 2 Trails - Miles 9 9 9 9 9 9 9 12 12 12 Trails -# of Trails 6 6 6 6 6 6 7 7 7 7 Community Centers/Recreation Facilities 1 1 2 2 3 3 3 3 3 3 Source: City of Federal Way Public Works and Parks Department 294 CITY OF FEDERAL WAY 2023-24 BUDGET MISCELLANEOUS STATISTICAL INFORMATION DECEMBER 31, 2021 OPERATING INDICATORS BY FUNCTION Last Ten Fiscal Years 2012 2013 2014 2015 2016 2017 2019 2020 2021 SECURITY OF PERSONS & PROPERTY Offenses: Forcible Rape (including attempts) 48 35 70 47 46 34 44 32 50 70 Robbery 107 107 135 152 191 169 234 156 132 168 Criminal Homicide 3 6 4 4 9 7 1 3 6 11 Aggravated Assault 150 133 148 178 209 226 173 175 211 273 Vehicle Theft 800 778 869 762 1,080 963 805 634 763 947 Burglary (commercial & residential) - ------------------------------------ Larceny 931 ------------ 3,409 801 ------------ 3,571 816 ---------- 3,912 635 ------------ 3,701 645 ---------- 4,225 664 ----------- 3,699 672 ----------- 3,060 563 ------------ 3,106 745 ------------ 3,056 792 ------------ 3,016 Arson - -------------------------------- Citations: 9 ------------ 7 ------------ 13 14 18 10 14 12 34 31 Traffic 13,023 17,558 13,705 15,466 10,602 10,579 7,619 8,186 6,346 5,402 Red Light Photo 13,455 24,454 24,750 29,812 33,626 38,434 35,781 25,175 23,928 20,324 ECONOMIC ENVIRONMENT Building Related Permits & Values BuildingPermits 598 662 632 633 544 649 580 391 516 734 Estimated Value (In Millions $) $ 58 $ 62 $ 128 $ 198 $ 57 $ 62 $ 86 $ 227 $ 48 $ 108 Other Building Related Permits 2,960 3,827 3,722 3,868 3,429 3,425 3,464 2,927 2,522 2,676 Estimated Value (In Millions $) $ 5 1 $ 6 $ 7 $ 8 $ 8 $ 10 $ 10 $ 44 $ 22 1 $ 28 Source: City of Federal Way Police Department and Community Development Department 295 CITY OF FEDERAL WAY 2023-24 BUDGET BUDGET PROCESS Procedures for Adopting the Original Budget - The City's budget process and the time limits under which the biennial budget must be prepared are defined by the Revised Code of Washington (RCW) 35A.34. These elements, with which the City continues to comply, resulted in the following general work plan and calendar for 2022: During 2022 :Jan Feb I Mad Apr May Jun Jul lAugI Sep Oct Novi Dec! Revenue forecasting Jan. 1 Finance ---------------------------------------- - Internal Dept Reviews Quarterly All Depts Council Financial Reports Monthly Finance I Strategic Planning Feb. 26 City Council - ------------------ --------- - -- ------ 2021 roll-fwd appropriation Apr. 6 Finance ---------------------------------------- ---------- Senior-- Staff Budget Kickoff Jul. 1 Finance ---------------- -------------------- 2022 Midyear Report Jul. 20 Finance ----- ----- ------I -----� ----- ----- ----- I --- -P -- ----- --- - I I I - 2022 Course Corrections Jul. 20 Finance _ - -- -- ----- - ---- Dept HR/PR Staffing Review Jul. -Aug All Depts _ Policy/Project identification Aug -Oct All Depts ----- I F-----h-------- I ----- ----------------- ----- ----- I ------- ------i I ------ ----- Revenue forecast final Aug.1 Finance --------------------------------------------------------- Mayor's Budget Sep. 1 All Depts ---------------------------------------------------------------- ------ County Assessed Value 2 Sep_ 5 Co_Assessor - Set dates for Nov. Hearings Oct. 5 Finance ----- ---- ---- -- ------ - - - - , City Council Study Sessions Oct. 5,7,12,14 All Hands Ad Valorem Rate Hearing Nov. 1 Finance ---------- ------ ---------- ---- Budget Hearings Nov. 1,15 Finance Budget adoption Dec_ 6 Finance _ I - -- I --- ---- ---------- ------ ---------- I I I I I I I I I ----- I -- ----- ----- -- ------ ------L-____ ----- I --- I r I -- ----- ------ --- U_ — Key Deadlines 9/25/21 Propertytax valuationsfrom County, preliminary proposed tax rate 9/30/21 Preliminary Budget filed with City Clerk, post on City website Key Council Meeting Dates: 9/20/22 Presentations to City Council Study Session 9/26/22 Presentations to City Council Study Session 9/29/22 Presentations to City Council Study Session 10/4/22 Presentations to City Council Study Session 10/18/22 Public Hearing and Ordinances on Ad Valorem Tax Rate 10/18/22 1st Budget Public Hearing 11/1/22 2nd Budget Public hearing 11/1/22 Council passes Budget Ordinances adopting Budget and tax rate 11/15/22 Budget adoption, and last month of actuals for audit prep Mid -Biennium Review and Modification - The biennial budget statute referenced above requires jurisdictions electing a biennium budget to perform a mid -biennium review and modification of the adopted budget per RCW 35.34.130. The review and modification shall occur no sooner than eight months after the start nor later than conclusion of the first year of the fiscal biennium. Amending the Budget— As described in the Budget Ordinance, the City Council may increase or decrease the appropriation for a particular fund by ordinance approved by a simple majority. The Mayor is authorized to transfer budgeted amounts between departments within any fund. The Department Directors are authorized to transfer budgeted amounts between accounts within a department. 296 CITY OF FEDERAL WAY 2023-24 BUDGET BUDGET POLICIES OPERATING BUDGET A. OVERALL The budget is a performance, financing and spending plan incorporating recommendations from Department Directors, proposed by the Mayor, and approved by City Council. It contains information and data regarding expected revenues, expected expenditures and expected performance. 2. The Finance Department prepares and annually refines written policies and goals to guide the preparation of performance, financing and spending plans for the budget. Adopted budgets will comply with the Council -adopted budget policies and priorities. 3. A comprehensive business plan, the budget should provide the following critical elements: public policies, financial plan, operations guide, and communications device. 4. The City's budget presentation should display the City's service delivery/performance plan in a Council/constituent-friendly format and will use a program -budgeting format to convey the policies for and purposes of City operations. The Finance Department will make available the line -item format materials on request. 5. Decision making for capital improvements will be coordinated with the operating budget to prioritize the City's limited resources for operating and maintaining facilities in conjunction with annual service delivery. 6. Under the Mayor's direction, Department Directors have primary responsibility for: a) formulating budget proposals in line with Mayor and City Council priority direction, and b) implementing those proposals once they are approved. B. FISCAL INTEGRITY The City will maintain the fiscal integrity of its operating, debt service, and capital improvement budgets which provide services and maintain certain public facilities, streets and utilities. It is the City Council's intent to maximize the level of public goods and services while minimizing the level of debt. 2. The City Council will adopt a balanced budget for all funds. Balanced budget for operating funds means ongoing operating program costs do not exceed the amount of ongoing revenues to finance those costs. The ongoing revenue will be identified along with new program costs including impact from new capital projects. Any available carryover balance will only be used to offset one-time or non -recurring costs. Balanced budget for non -operating funds means total resources equal to or exceed total uses. 3. Fund balances in excess of the amount required to maintain reserve policy will be used to fund one-time or non -recurring costs. 4. Infrastructure funded by restricted revenues shall be only for the projects or purpose for which they were intended. 297 CITY OF FEDERAL WAY 2023-24 BUDGET C. FUND RESERVES 1. The City shall maintain an operating cash flow reserve of $9 million or 17 % of operating expenditures in the General Fund. The purpose of operating cash flow reserve is to maintain a minimum of two month's operating expenditure in reserve to manage the fluctuation in tax receipts, grant revenues, and general cash flow management. 2. The City shall maintain a Strategic Reserve Fund in order to accommodate unexpected operational changes, legislative impacts, or other economic events affecting the City's operations which could not have been reasonably anticipated at the time the budget was prepared. Funding shall be $3 million. 3. The City shall maintain a minimum of $1.125 million in the Parks Reserve Fund for the equipment, turf, and other major needs of the City's Park System. 4. The City will maintain a minimum emergency reserve fund for snow and ice removal of $0.5 million in Street Fund. 5. The City will maintain a minimum emergency reserve fund of $0.1 million in Arterial Street Fund for unexpected natural disaster to restore roads to original condition. 6. The City will maintain a minimum cash flow reserve with the Utility Tax Fund in amount equal to $2.5 million ($1.0 million Proposition 1 and $1.5 million Utility tax). 7. The City will maintain a one-year revenue reserve in the fund and may be spent down ONLY upon the Council' s approval. 8. The City will maintain a minimum $0.2 million reserve in the Hotel/Motel Lodging Tax Fund. 9. The City shall maintain a minimum $1.5 million reserve in the Community Center Fund for general capital and equipment needs. 10. The City shall maintain a minimum of $1.2 million contingent reserve in Traffic Safety Fund. 11. The City shall maintain adequate reserve in Debt Service Fund in accordance with the bond ordinance or a minimum of one-year debt service amount. 12. The City shall maintain a reserve for the future general capital needs for the city buildings or other capital projects in Capital Project Reserve Fund. The Finance Director may transfer excess revenue over expenditure in the General fund to this fund for future use of the City. 13. The City shall maintain a minimum of $1.5 million in a reserve for the general capital needs of the building and equipment in Dumas Bay Centre Fund. 14. The City will maintain a reserve in an amount of not less than 13 weeks of budgeted expenses as recommended by our consultant in the Health Insurance Fund. 15. The City will maintain a reserve in an amount of not less than $0.25 million or annual unemployment expenses in the Unemployment Insurance Fund. 298 CITY OF FEDERAL WAY 2023-24 BUDGET 16. The City will maintain a reserve in an amount of not less than one year's expenses from the prior year or $0.6 million in Risk Management Fund. 17. The City shall maintain an operating reserve within the Surface Water Management Fund in amount not less than 17% of operating expenses from the prior year. Any excess may be transferred to the Capital Project Fund — SWM for future capital projects. 18. The City shall maintain Emergency/Contingent reserve for unexpected catastrophic events or system failures of not less than $0.5 million in Capital Project Fund — SWM. 19. The City will maintain adequate reserves for capital replacement to replace both hardware and software in the Information System Fund. 20. The City will maintain an adequate reserve to replace copy and mailing equipment in the Mail and Duplication Fund. 21. The City will maintain an adequate reserve to provide for perpetual replacement of city vehicles and other capital equipment in the Fleet and Equipment Fund. 22. The City will maintain a reserve of not less than $2.0 million for equipment, roof, and other major upgrades to City Buildings other than Community Center, and Dumas Bay Centre. D. REVENUES Revenue estimates shall not assume any growth rate in excess of inflation. Real growth that occurs will be recognized through budgetary adjustments only after it takes place. In the event that revenues are less than expected, it minimizes the likelihood of severe cutback actions which may be profoundly disruptive to the goal of providing a consistent level of quality services. 2. Investment income earned through the City's pooled reserves shall be budgeted in accordance with the council -approved investment policy. E. CONTRACTUAL SERVICES The City will continue to thoroughly investigate the feasibility of contracting certain public services in accordance with Council Resolution No. 92-103. F. MINIMIZATION OF ADMINISTRATIVE COSTS An appropriate balance will be maintained between resources allocated for direct services to the public and resources allocated to assure sound management, internal controls, and legal compliance. G. RETIREMENT The budget shall provide for adequate funding of the City's retirement system. H. MONTHLY REPORT The budget will be produced so that it can be directly compared to the actual results of the fiscal year and presented in a timely monthly report. 299 CITY OF FEDERAL WAY 2023-24 BUDGET 2. All budget amendments, both revenues and expenditures, will be noted in the monthly report. MULTI -YEAR ESTIMATES With each budget, the City will update expenditure and revenue projections for the next six years. Projections will include estimated operating costs for capital improvements that are included in the capital budget. 2. This budget data will be presented to elected officials in a form that will facilitate budget decisions, based on a multi -year perspective. J. CITIZEN INVOLVEMENT Citizen involvement shall be encouraged in the budget decision making process through public hearings and study sessions. 2. Involvement shall also be facilitated through City boards, task forces and commissions, which shall serve in advisory capacities to the Mayor and City Council. K. FEES Fees shall be phased toward covering 100% of the cost of service delivery, unless such amount prevents an individual from obtaining an essential service. Fees or service charges should not be established to generate money in excess of the cost of providing service. 2. Fees may be less than 100% if other factors (e.g. market forces, competitive position, etc.) need to be recognized. L. NONPROFIT ORGANIZATIONS Future funding decisions regarding nonprofit organizations will be based on guidelines, policies and priorities determined by the City Council and availability of financing based on General Fund spending priorities. II. CAPITAL BUDGET A. FISCAL POLICIES Capital project proposals should include as complete, reliable, and attainable cost estimates as possible. Project cost estimates for the Capital Budget should be based upon a thorough analysis of the project and are expected to be as reliable as the level of detail known about the project. Project cost estimates for the Six - Year City Capital Improvement Plan will vary in reliability depending on whether they are to be undertaken in the first, fifth or sixth year of the Plan. 2. Capital proposals should include a comprehensive resource plan. This plan should include the amount and type of resources required, and the funding and financing strategies to be employed. The specific fund and timing should be outlined. The plan should indicate resources needed to complete any given phase of a project in addition to the total project. 300 CITY OF FEDERAL WAY 2023-24 BUDGET 3. All proposals for the expenditure of capital funds shall be formulated and presented to Council within the framework of a general capital budget and, except in exceptional circumstances of an emergency nature, no consideration will be given to the commitment of any capital funds, including reserve funds, in isolation from a general review of all capital budget requirements. 4. Changes in project estimates for the comprehensive resource plan should be fully reported to the City Council for review and approval. 5. Project proposals should indicate the project's impact on the operating budget, including, but not limited to, long-term maintenance costs necessary to support the improvement. 6. At the time of contract award, each project shall include reasonable provision for contingencies: a. The amount set aside for contingencies shall correspond with industry standards and shall not exceed ten (10) percent, or a percentage as otherwise determined by the City Council of the total contract amount. Project contingencies may, unless otherwise determined by the City Council, be used only to compensate for unforeseen circumstances requiring additional funds to complete the project within the original project scope and identified needs. C. For budgeting purposes, project contingencies are a reasonable estimating tool. At the time of the contract award, the project's budgeted appropriation, including contingency, will be replaced with a new appropriation equal to the approved project contract contingency developed in the manner described above. 7. The City Administration shall seek ways of ensuring that administrative costs of carrying out the Capital Improvement Plan are kept at appropriate levels. 8. The Annual Capital Budget shall include only those projects which can reasonably be accomplished in the time frame indicated. The detail sheet for each budgeted capital project should include a projected schedule. 9. Capital projects which are not encumbered or completed during the fiscal year will be rebudgeted or carried over to the next fiscal year except as reported to and subsequently approved by the City Council. All re -budgeted capital projects should be so noted in the Adopted Capital Budget. Similarly, multi -year projects with unencumbered or unexpended funds will be carried over to the subsequent year(s). 10. If a proposed project will cause a direct negative impact on other publicly -owned facilities, improvements to the other facilities will be required as part of the new project and become a part of the new project's comprehensive costs. 11. Capital projects will not be budgeted unless there are reasonable expectations that revenues will be available to pay for them. B. DEBT POLICIES Short-term lines of credit, tax or Revenue Anticipation Notes may be used only when the City's ability to implement approved programs and projects is seriously 301 CITY OF FEDERAL WAY 2023-24 BUDGET hampered by temporary cash flow shortages. No long-term debt will be used to finance ongoing operational costs. 2. The Finance Director shall identify alternative sources of funding and shall examine the availability of those sources in order to minimize the level of debt. 3. When possible, the City shall use special assessment, revenue, or other self- supporting bonds instead of general obligation debt. 4. Long term general obligation debt will be incurred based upon the ability of the City to incorporate into a balanced budget. This debt shall be limited to those capital improvements that cannot be financed from existing revenues and with an effort to match repayment of debt by those who benefit from the assets financed. The project should also be integrated with the City's long term financial plan and City Improvement Plan. 5. The maturity date for any debt will not exceed the reasonable expected useful life of the project so financed. 6. Fifty percent (50%) of the principal of any long term indebtedness should be retired over 10 years. 7. Current year revenues shall be set aside to pay for the subsequent year's debt service payments to protect bondholders from revenue volatility. 8. The Finance Director shall encourage and maintain good relations with financial and bond rating agencies, and will follow a policy of full and open disclosure on every financial report and bond prospectus. 9. No bond proceeds will be budgeted without accompanying debt service budgeted concurrently. C. CAPITAL IMPROVEMENT PLAN (CIP) POLICIES Transparency in the Capital Improvement Program is a priority. a. The Capital Improvement Plan shall be provided to the City Council in a timely manner to allow time for the Council members to review the proposal with constituents before it is considered for adoption. Council study sessions on the Capital Improvement Plan shall be open to the public and advertised sufficiently in advance of the meetings to allow for the attendance of interested citizens. C. Prior to the adoption of the Capital Improvement Plan, the City Council shall hold noticed public hearings to provide opportunities for citizens to express their opinions on the proposed plan. d. The City Planning Commission shall review the proposed City Improvement Plan and provide its comments on the Plan's contents before the Council considers the Plan for adoption. 2. All projects included in the Capital Improvement Plan shall be consistent with the City's Comprehensive Plan. The goals and policies for services, facilities, and transportation should be followed in the development of the City Improvement Plan. 302 CITY OF FEDERAL WAY 2023-24 BUDGET The Comprehensive Plan service level goals should be called out in the City Improvement Plan. 3. Capital projects shall be financed to the greatest extent possible through user fees and benefit districts when direct benefit to users results from construction of the project. Refer to Debt Policies for further detail. 4. Projects that involve intergovernmental cooperation in planning and funding should be established by an agreement that sets forth the basic responsibilities of the parties involved. 5. The Council will annually review and establish criteria against which capital proposals should be measured. Included among the factors which will be considered for priority -ranking are the following: a. Projects which have a positive impact on the operating budget (reduced expenditures, increased revenues); b. Projects which are programmed in the Six -Year Operating Budget Forecast; C. Projects which can be completed or significantly advanced during the Ten - Year Capital Improvement Plan; d. Projects which can be realistically accomplished during the year they are scheduled; e. Projects which implement previous Council -adopted reports and strategies. 303 CITY OF FEDERAL WAY 2023-24 BUDGET CRITERIA FOR DETERMINING PROJECT INCLUSION/PRIORITY (IN PRIORITY ORDER) Projects which are required by statute or by an existing agreement with another agency. 2. Projects which are essential to public health or safety. 3. Projects which are required to perpetually replace or maintain existing infrastructure. 4. Projects which are urgently needed by some other criteria than public health or safety, e.g. environmental or public service. 5. Projects which have exhibited a high degree of public support. 6. Projects which are grant funded and whose maintenance and replacement can be reasonably assured in long-term budgeting. 7. Projects which, if not acted upon now, would result in the irrevocable loss of an opportunity, or other major alternative actions would have to be initiated. 8. Projects which would preserve an existing capital facility, avoiding significantly greater expenses in the future (e.g. continuation of a ten-year cycle street maintenance program). 9. Projects which would result in significant savings to operating costs. 10. Projects which would fulfill a City commitment (evidenced by previous inclusion in the annual CIP and community support) to provide minimal facilities in areas which are deficient according to adopted standards. 11. Projects which would provide significant benefits to the local economy and tax base. 12. Purchase of land for future projects at favorable prices prior to adjacent development. 13. Purchase of land for future City projects (land banking). 14. Projects which would provide new facilities which have minimal or no operating costs or which have operating costs but have been designated as exceptions to the operating cost policy by previous City Council actions. 15. Projects which would be constructed in conjunction with another agency with the other agency providing for the operating costs. 16. Projects which would generate sufficient revenue to be essentially self-supporting in their operation. 17. Projects which would make an existing facility more efficient or increase its use with minimal or no operating cost increase. 18. Projects which would fulfill City commitment (evidenced by previous inclusion in the annual CIP and community support) to provide greater than minimal facilities. 19. Projects which are grant funded but would require increased operating costs in the General Fund, including reserve for eventual replacement. 20. Projects which are not grant funded and would require increased operating costs in the General Fund, and have not been designated as exceptions to the operating cost policy by previous City Council actions. 304 CITY OF FEDERAL WAY 2023-24 BUDGET BASIS OF ACCOUNTING AND BUDGETING Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of Washington State law, Chapter 43.09 R.C.W., and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City are organized on the basis of funds and account groups. Each fund is a separate accounting entity with a self -balancing group of accounts. There are three broad fund categories, seven generic fund types within those categories and two account groups. A purpose and description of the fund is provided on the fund pages in the Budget by Fund section of this budget document. Basis of Accounting Basis of accounting refers to when revenues, expenditures, expenses, transfers and the related assets and liabilities are recognized and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The accrual basis of accounting is used by proprietary fund types. Under this method, revenues are recognized when earned, and expenses are recognized when incurred. The modified accrual basis of accounting is used by governmental, expendable trust and agency funds. Revenues and other financial resources are recognized when they become susceptible to accrual, i.e., when the related funds become both measurable and available to finance expenditures of the current period. To be considered "available", revenue must be collected during the current period or soon enough thereafter to pay current liabilities. Basis of Budgetinq The City uses the same revenue and expenditure recognition principles for budgeting as for accounting with the exception of depreciation or amortization expenses in proprietary funds. Balanced Budget The state law prescribes a balanced budget where total expenditures and other uses not to exceed total resources (current revenue plus beginning fund balance). The city's budget policy further requires that expenditures not to exceed revenues. Therefore, a balanced budget for Federal Way must meet both conditions. Budgetary Fund Balances Budgetary fund balance is the difference between current liability and current assets of a fund. This is the amount available for appropriations during the budget period. It is different than the fund equity or the net position reported in the entity -wide financial statements as it does not include capital assets or long-term liabilities that are not available or due within current budget period. Scope of Budget and Fund Descriptions Budgets are adopted for the general, special revenue, and debt service funds on the modified accrual basis of accounting. Certain special revenue and capital project funds, however, are budgeted on a project -length basis. For governmental funds, there are no differences between the budgetary basis and generally accepted accounting principles. Budgets for project/grant related special revenue funds and capital project funds are adopted at the level of the individual project and for fiscal periods that correspond to the lives of projects. 305 CITY OF FEDERAL WAY 2023-24 BUDGET Legal budgetary control is established at the fund level; i.e., expenditures for a fund may not exceed the total appropriation amount. The Mayor may authorize transfers of appropriations within a fund, but the City Council must approve by ordinance any increase in total fund appropriations. Any unexpended appropriations for budgeted funds lapse at the end of the year. Appropriations for other special purpose funds that are non -operating in nature, such as capital projects, are adopted on a "project -length" basis and, therefore, are carried forward from year to year without re -appropriation until authorized amounts are fully expended or the designated purpose of the fund has been accomplished. 306 CITY OF FEDERAL WAY 2023-24 BUDGET ACCOUNTING FOR FUNDS The individual funds within each fund type which are included in the City's budget are listed below. General Fund - This fund is used to account for all financial resources except those required to be accounted for in another Fund. Special Revenue Funds - These funds are established to account for proceeds of specific revenue sources that are either designated by policy or are legally restricted to expenditure for specified purposes. Street Fund Arterial Street Fund Utility Tax Fund Utility Tax Proposition 1 Fund Community Development Block Grant Fund Paths and Trails Reserve Fund Technology Fund Affordable & Supp House Sales/Use Tax Fund Community Center Fund Traffic Safety Fund Solid Waste/Recycling Fund Special Contract/Studies Fund Hotel/Motel Lodging Tax Fund Performing Arts & Event Center Fund Jail Fund Reserve Funds — These funds are established to account for special reserves set aside to provide the liquidity to respond to economic opportunity and future capital needs. Strategic Reserve Fund Capital Project Reserve Fund Parks Reserve Fund Debt Service Fund - This fund is to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Capital Project Funds - These funds account for financial resources to be used for the acquisition or construction of major capital facilities. Downtown Redevelopment Fund Surface Water Management Projects Fund Municipal Facilities Fund Transportation Systems Park Project Fund Performing Arts and Event Center Fund Real Estate Excise Tax Fund Enterprise Fund - This Fund is to account for operations that are normally financed and operated in a manner similar to a private business enterprise where the intent of the governing body is that the costs of providing goods and services to the general public on a continuing basis be financed or recovered primarily through user charges. Surface Water Management Fund Dumas Bay Centre Fund Internal Service Funds - These Funds are established to account for the financing of goods and services provided by one department of the governmental unit to other units on a cost reimbursement basis. Risk Management Fund Information Systems Fund Mail and Duplication Services Fund Fleet and Equipment Fund Buildings and Furnishings Fund Health Self Insurance Fund Unemployment Insurance Fund 307 CITY OF FEDERAL WAY 2023-24 BUDGET GLOSSARY OF BUDGET TERMS The following are definitions for common terms found in budget summary statements, as well as an explanation of financial terms, found in this budget document. Accounting System The total set of records and procedures, which are used to record, classify, and report information on the financial status and operations of an entity. Accrual Basis Accrual basis of accounting is used in enterprise and internal service funds and means that transactions are recognized when earned or obligated, not when cash is received or disbursed. Adjusted Budget The budget as revised or amended through supplemental appropriations approved by Council during the year,. Allocation To set designate funds for specific purposes based on dividing by some reasonable method of determining how to be shared. Appropriation An authorization made by the City Council which permits officials to incur obligations against and to make expenditures of budgeted governmental resources. Assessed Valuation The estimated value placed upon real and personal property within the City by the King County Assessor. Used as the basis for levying property taxes and calculating tax rate. Audit A systematic examination of resource utilization concluded in a written report. It is a test of management's internal accounting controls and is intended to: • ascertain whether financial statement fairly present financial positions and results of operations; • identify areas for possible improvements in accounting practices and procedures; • ascertain whether transactions have been recorded accurately and consistently; • and ascertain the stewardship of officials responsible for governmental resources BARS The State of Washington's prescribed Budgeting, Accounting, Reporting Systems Manual for which compliance is required for all governmental entities in the State of Washington. Balanced Budget State law prescribes a balanced budget is total expenditures and other uses no to exceed total resources (current revenue plus beginning fund balance). The City of Federal Way's policy further requires that ongoing expenditures do not exceed ongoing revenues. A balanced budget for Federal Way must meet both conditions. Base Budget Ongoing expense for personnel, contractual services, and the replacement of supplies and minor equipment required to maintain service levels previously authorized by City Council. 308 CITY OF FEDERAL WAY 2023-24 BUDGET Beginning Fund Balance The resources that are unspent from the previous year and are available in the subsequent fiscal year for expenditures. Since these resources are typically available due to under expenditures in the previous year or unexpected revenues, it is prudent to not utilize these resources for ongoing operational expenditures. Benefits Employer contributions paid by the City as part of the conditions of employment. Examples include: health/dental insurance, state public employees retirement system, city retirement system, and employment security. Biennial Budget A budget applicable to a two-year, twenty -four -month fiscal period. Bond (Debtlnstrument) A written promise to pay (debt) a specified sum of money (called principal or face value) at a specified future date (called the maturity date) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds are typically used for long-term debt to pay for specific capital expenditures. Budget A plan of financial operation embodying an estimate of expenditures for a given period and the proposed means of financing them (revenue estimates). In government, a budget is more than a guideline, it's also the legal authorization to spend public funds Budget Amendment A change to a budget adopted in accordance with State law. A budget may be amended to increase expenditures/expenses at the fund level by ordinance without public notice or public hearing requirements, when unanticipated revenues occur or emergencies exist (RCW 35A.33.080 and 35A.33.120). The Mayor is authorized to make budget amendments between organizations of the same fund, as long as there is no change in the total budget for that fund. Budget Calendar The schedule of key dates and milestones which the City follows in the preparation and adoption of the budget. Budgets and Budgetary The City of Federal Way budgets its funds in accordance with Revised Code Accounting of Washington (RCW) 35A.33. In compliance with the Code, annual appropriations are adopted for the General, Special Revenue, Debt Service and Capital Projects Fund. Any unexpended appropriations lapse at the end of the fiscal year. For Governmental Funds, there is no substantial difference between budgetary basis and generally accepted accounting principles. Annual appropriated budgets are adopted at the fund level. Budgetary Control The control or management of a government in accordance with the approved budget for the purpose of keeping expenditures within the limitations of available appropriations and resources. Budget Document The official complete set of statements prepared by the City's Finance Department staff, which presents the proposed comprehensive operating and capital budgets. Community Development Funding provided for the purpose of carrying out eligible community Block Grant (CDBG) development and housing activities. 309 CITY OF FEDERAL WAY 2023-24 BUDGET Capital Expenditures made to acquire, reconstruct, or construct major fixed or capital assets. A fixed asset is a tangible object of a long-term character which will continue to be held or used, such as land, buildings, machinery, furniture, and other equipment. A capital asset must exceed $5,000 in cost and have an expected useful life expectancy of 12 months. For purposes of this definition, a "fixed asset" includes a group of items purchased together that will be used "for a single purpose" and which could not be used effectively by themselves. Capital Facilities Plan A capital facilities plan includes an inventory of existing facilities, a forecast (CFP) of future needs, proposed locations, capacities for new or expanded facilities, and a financing plan. The financing plan outlines the costs, revenues and time schedules for each capital improvement project. In compliance with the Growth Management Act legislation within the State of Washington, the City is preparing such a plan. Capital Improvement A plan for capital expenditures to be incurred each year over a period of Program (CIP) five or more future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount to be expended in each year, and the method of financing those expenditures. Certificates of A certificate of participation represents a divided share of a lease that is Participation assigned or marketed to investors. These debt instruments typically represent general obligation debt but can also be issued by enterprises. Certificate of Deposit A negotiable or non-negotiable receipt for monies deposited in a bank or other financial institution for a specified period at a specified interest rate. Comprehensive Plan A general plan that outlines growth and land use for residential, commercial, industrial, and open space areas. Consumer Price Index A statistical description of price levels provided by the United States (CPI) Department of Labor Statistics. The index is used as a measure of change in the cost of living. Contingency A budgetary reserve set aside for emergencies or unforeseen expenditures for which no other budget exists. Cost of Living An increase in salaries to offset the adverse effect of inflation on Adjustment (COLA) compensation. Councilmanic Bonds Councilmanic bonds refer to bonds issued with the approval of the Council as opposed to voted bonds which must be approved by vote of the public. Councilmanic bonds must not exceed .75% of the assessed valuation. Debt Service Payment of interest and repayment of principal to holders of the City's debt instruments. Deficit (1) The excess of an entity's liabilities over its assets (see Fund Balance) (2) The excess of expenditures or expenses over revenues during a single accounting period. Department Basic organizational unit of City government responsible for carrying out a specific function. 310 CITY OF FEDERAL WAY 2023-24 BUDGET Depreciation (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period. Division A group of homogenous cost centers within a department. Designated Fund Fund balance that is not legally restricted to a specific use, but is Balance nonetheless planned to be used for a particular purpose. For example, the General Fund has a fund balance that is designated for contingency. There is no legal restriction on the use of this fund balance, but it is budgeted to provide financial stability. Enterprise Fund A fund type used to account for operations that are financed or operated in a manner similar to private business enterprise where the intent of the governing body is that costs or providing goods and services be recovered primarily through user charges. Expenditures/ Where accounts are kept on the modified accrual basis (expenditures) or Expenses accrual basis (expenses) of accounting, the cost of goods received or services rendered whether cash payments have been made or not. Where accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the above purposes are made. FEDRAC Finance Economic Development and Regional Affairs Committee, comprised of three city council members, tasked with a policy -level review prior to full council action. Fees A general term used for any charge for services levied by government associated with providing a service, permitting an activity, or imposing a penalty. Major types of fees include business and non -business licenses and user charges. Fiscal Year A twelve (12) month period designated as the operating year by an entity. For Federal Way, the fiscal year is the same as the calendar year. Full -Time Equivalent FTE is a measure of a position by its budgeted hours. For example, 1 FTE Position (FTE) equals 2,080 hours and .75 FTE equals 1,566 hours. Fund An independent fiscal and accounting entity with a self -balancing set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves, and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives. (See the fund divider pages for specific fund category definitions.) 311 CITY OF FEDERAL WAY 2023-24 BUDGET Fund Balance Difference between assets and liabilities (the equity) reported in governmental funds. Fund balances are classified as reserved or unreserved/undesignated. Reserved funds: an account used to indicate that a portion of fund equity is legally restricted for a specific purpose. Unreserved or undesignated funds: the funds remaining after reduction for reserved balances. In addition, many of the special funds are themselves restricted as to use, depending on legal restrictions governing the levy of the funds they contain. General Fund This fund is supported by taxes, fees, and other revenues that may be used to pay the expense and liabilities of the City's general services and programs for citizens that are not separately accounted for in a special purpose fund. General Obligation Bonds for which the full faith and credit of the insuring government are pledged for Bonds payment. Goal A long-range statement of broad direction, purpose, or intent, based on the needs of the community. Grant A contribution of assets (usually cash) by one governmental unit or other organization to another. Typically, these contributions are made to local governments from state and federal governments. Grants are typically made for specified purposes. Growth Management Legislation enacted in 1990 by the State Legislature requiring that all Act (GMA) jurisdictions in the larger counties adopt new comprehensive plans by the end of 1993. This was enacted due to the enormous growth experienced in the State and the lack of uniform guidance for related development. This Act further specified that all plans conform to a broad set of guidelines set out by the State and that they be compatible with the guidelines of both the parent county and neighboring jurisdictions. Eight specific elements, including concurrency, are required to be included in every Comprehensive plan. Concurrency requires that infrastructure be available at the same time as new development. Infrastructure The underlying foundation, especially the basic installations and facilities, on which the continuance and growth of a jurisdiction depends (e.g. streets, roads, water systems) Indebtedness The state of owing financial resources to other financial institutions and investors. Interfund Services Payments for services rendered made by one City department or fund to another. Internal Service Fund billings are included in the category. These billings, however, also include equity transfers to internal service funds in support of "first time" asset acquisitions. Interfund Transfers Contributions from one City fund to another in support of activities of the receiving fund. Loans are not included. 312 CITY OF FEDERAL WAY 2023-24 BUDGET Inter -government Services purchased from other government agencies and normally include Services types of services that only government agencies provide. Internal Control A plan of organization for purchasing, accounting, and other financial activities, which, among other things, provides that: • The duties of employees are subdivided so that no single employee handles a financial action from beginning to end. • Proper authorizations from specific responsible officials are obtained before key steps in the processing of a transaction are completed. • Records and procedures are arranged appropriately to facilitate effective control. Internal Service Fund Funds used to account for the financing of goods or services provided by one department or agency to other departments or agencies of a government, or to other governments, on a cost reimbursement basis. Investment Securities and real estate purchased and held for the production of income in the form of interest, dividends, rentals or base payments. Level of Service Used generally to define the existing services, programs, and facilities provided by the government for its citizens. Level of service in any given activity may be increased, decreased, or remain the same, depending on the needs, alternatives, and available resources. Levy To impose a tax, special assessment or service charge for the support of government activities. The term most commonly refers to the real and personal property tax levy. Levy Rate The rate at which taxes, special assessments or service charges are imposed. For example, the real and personal property tax levy is the rate at which property is taxed per $1,000 of assessed valuation. The rate is determined by calculating the ratio of the maximum amount of property tax revenue allowable under state law and the total assessed valuation within the taxing district. Liability Debt or other legal obligations arising out of transactions in the past which must be liquidated renewed or refunded at some future date. Long -Term Debt Debt with a maturity of more than one year after the date of issuance. Mitigation Fees Fees paid by developers toward the cost of future improvements to City infrastructure, which improvements are required due to the additional demands generated by new development. Modified Accrual Basis Modified Accrual Basis of accounting is used in governmental fund types (general, special revenue, debt service, and capital project funds). Under it, revenues and other financial resource increments are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are generally recognized when they are incurred (bring forth a liability). 313 CITY OF FEDERAL WAY 2023-24 BUDGET Net Interest Cost This is the traditional method of calculating bids for new issues of municipal (NIC) securities. It is computed as either: (a) Dollar Cost: total scheduled coupon payments + bid discount (- bid premium), or (b) Interest Rate: total scheduled coupon payments + bid discount (- bid premium) divided by bond year dollars. Bond year dollars is the sum of the number of years each bond in an issue is scheduled to be outstanding multiplied by its par value. Object As used in expenditure classification, this term applies to the type of item purchased or the service obtained (as distinguished from the results obtained from expenditures). Examples are personnel services, contractual services, and materials and supplies. Objective A specific measurable achievement that may be accomplished within a specific time frame. Operating Budget An operations plan, expressed in financial terms, whereby an operating program is funded for a single year. Per state law, operating budgets lapse at year-end. Performance A performance measure is an indicator of the attainment of an objective. It Measures is a specific quantitative measure of work performed or services provided within an activity or program, or it may be a quantitative measure of results obtained through a program or activity. Personnel Services Includes total wages and benefits. Program Activity A broad function or a group of similar or related services/activities having a common purpose. Proposed Budget The Mayor's recommended budget submitted to the City Council and Public in October of each year. Proprietary Funds Recipients of goods or services pay directly to these funds. Revenues are recorded at the time services are provided, and all expenses incurred in earning and revenues are recorded in the same period. As a result, there is a direct cause and effect relationship between revenues and expenses in these funds. Public Works Trust Fund A state revolving loan fund that provides low interest loans to help local Loans (PWTFL) governments maintain or improve essential public works systems. Rainy Day Reserve The Rainy Day Reserves was established during the 2007/08 mid -biennium budget adjustment where Council authorized setting aside $2 million of the General fund unallocated balance to be used to offset temporary declines in General Fund revenues due to an economic downturn. Real Estate Excise Tax A tax levied on real estate sales and used for payment of debt and capital (REST) purposes. Replacement Reserves A portion of fund equity built up for specific assets for the purpose of purchasing the replacement of those assets. Reserve An account used to indicate that a portion of fund equity is legally restricted for a specific purpose. 314 CITY OF FEDERAL WAY 2023-24 BUDGET Residual Equity Nonrecurring or nonroutine interfund transfers of equity between funds. Transfer Resources Total dollars available for appropriations including estimated revenues, fund transfers, and beginning fund balances. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary (internal service or enterprise) fund. In this budget document, the balance derived excludes asset depreciation expenditures. When depreciation is charged to user organizations, as in internal service funds, the cash balance remaining (ending retained earnings), therefore, represents the asset replacement reserve being accumulated. Revenue Income received by the City in support of a program of services to the community. It includes such items as property taxes, fees, user charges, grants, fines and forfeits, interest income and miscellaneous revenue. Revenue Estimate A formal estimate of how much revenue will be earned from a specific revenue source for some future period; typically a future fiscal year. Salaries and Wages Amounts paid for personal services rendered by employees in accordance with rates, hours, terms and conditions authorized by law or stated in employment contracts. This category also includes overtime, temporary help, and car allowances. Services and Charges Services acquired from and fees/payments made to vendors. These include printing, publications, auditing, police protection, street maintenance, public health programs, office rent, telecommunications, and social welfare programs. Special Revenue Funds Funds that are dedicated for a specific purpose requiring an additional level of accountability and are collected in a separate account outside of the General Fund. Standard Work Year 2,080 hours or 260 days is equivalent of one work year. Strategic Plan A plan outlining the goals and strategies the City will focus on over the next six years. Subsidy Financial assistance Fund subsidy of the Theatre) provided by one fund to another fund (e.g. General Street Fund and Utility Tax Fund to Knutzen Family Supplemental An appropriation approved by Council after the initial budget adoption. Appropriation Supplemental appropriations are approved by Council during the year. Supplies Items used to deliver services, such as office supplies, short-lived minor equipment with no material value, periodicals and books, and generic computer software. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include special assessments, fees, or charges for services. 315 CITY OF FEDERAL WAY 2023-24 BUDGET Tax Rate The amount of tax stated in terms of units per $1,000 of assessed value of taxable property. The tax rate is the result of dividing the tax levied by the assessed value of the taxing district. Transportation A comprehensive program used to identify specific transportation projects Improvement Program for improvement to enhance local, regional, state, and federal (TIP) transportation systems. Unreserved Fund The difference between fund assets and fund liabilities of governmental or Balance similar trust funds that is available for general expenditures. User Fees The payment of a fee for direct receipt of a public service by the person benefiting from the service. Yield The rate earned on an investment based on the price paid for the investment, the interest earned during the period held, and the selling price or redemption value of the investment. 316 CITY OF FEDERAL WA Y 2023-24 BUDGET ACRONYM LIST AA Affirmative Action AAMA American Architectural Manufacturers Association AARP American Association of Retired Persons AASHTO American Association of State Highway and Transportation Officials ACAD Association of Coral Artists and Designers ACLU American Civil Liberties Union ADA Americans with Disability Act A & E Architecture and Engineering AFIS Automated Fingerprint Information System AFSCME American Federal, State, County, and Municipal Employees AICP American Institute of Certified Planners AICPA American Institute of Certified Public Accountants ALEA Aquatic Land Enhancement Account (a WA State grant fund) AOR Association of Oregon Recyclers A/P Accounts Payable APA American Payroll Association APA American Planning Association APWA American Public Works Association A/R Accounts Receivable ARMA Association of Records Managers and Administrators ASCAP American Society of Composers, Authors, and Publishers ASCE American Society of Civil Engineers ASHRAE American Society of Heating, Refrigerating and Air Conditioning Engineers ASPA American Society for Public Administration ASTM American Society for Testing & Materials ATTUG AT&T Users Group AV Assessed Valuation AWC Association of Washington Cities AWRA American Water Resource Association BALD Building and Land Development (King County) BARS Budgeting, Accounting, and Reporting System (State) BPA Bonneville Power Administration BFOQ Bona Fide Occupational Qualifications BN/BC Neighborhood Business and Business Community zone CAC Citizens Advisory Committee CAFR Comprehensive Annual Financial Report CALEA Commission on Accreditation for Law Enforcement Agencies CAR Citizen Action Report CARES Children Active in Recreation and Education Services CBD Central Business District (Downtown) CCMA City -County Communications and Marketing Association CDBG Community Development Block Grant CEAW City Engineers Association of Washington CED Community & Economic Development CFN Community Food & Nutrition Program CFP Capital Facilities Plan / City Facilities Preferred Plan CFW City of Federal Way CHAS Comprehensive Housing Affordability Strategy CIAC Civic Investment Advisory Committee CIP Capital Improvement Program/City Improvement Plan CLRP Comprehensive Long Range Plan CLUP Comprehensive Land Use Plan CMA Certified Management Accountant CMC Certified Municipal Clerk 317 CITY OF FEDERAL WAY 2023-24 BUDGET COE Corps of Engineers, U.S. Army COG Council of Governments COP Certificate of Participation COPP Community Outreach & Policy Planning Department CID Citizen Participation CPA Certified Public Accountant CPI Consumer Price Index CPG Coordinated Prevention Grant CTR Commute Trip Reduction CUP Conditional Use Permit DARE Drug Awareness Resistance Education (Police Department) DART Dial -A -Ride Transit (Service) DBC Dumas Bay Centre DCD Department of Community Development (State) DHHS Department of Health & Human Services DNS Determination of Non -Significance DOE Department of Energy (U.S.) DOL Department of Labor (U.S.) DP Data Processing DRS Department of Retirement Systems DS Determination of Significance DV Domestic Violence EDC Economic Development Council EEO Equal Employment Opportunity EEOC Equal Employment Opportunity Commission EIS Environmental Impact Statement EMD Emergency Management Division (State) EOC Emergency Operations Center EPA Environmental Protection Agency ERP Expert Review Panel ESA Endangered Species Act ESG Emergency Shelter Grant ESUG Eden Systems Users Group ETC Eastside Transportation Committee ETP Eastside Transportation Program FAA Federal Aviation Administration FAUS Federal Aid to Urban Systems FCC Federal Communication Commission FEDRAC Finance Economic Development and Regional Affairs Committee FEMA Federal Emergency Management Act FHWA Federal Highway Administration FIRE Finance, Insurance and Real Estate FLSA Fair Labor Standards Act FTA Federal Transit Administration FTE Full Time Equivalent Employee FWCC Federal Way City Code FWRSF Federal Way Retirement System Fund FWSD Federal Way School District FWZC Federal Way Zoning Code GAAP Generally Accepted Accounting Principles GAC Government Access Channel GASB Government Accounting Standards Board GFOA Government Finance Officers Association (of US & Canada) GIS Geographical Information System GMA Growth Management Act (of 1990) 318 CITY OF FEDERAL WAY 2023-24 BUDGET GMPC Growth Management Planning Council GO General Obligation - as in - "GO Bond" GRIP Graffiti Removal Incentive Program GRVTAP Green River Valley Transportation Action Plan GSPA Graduate School of Public Affairs (University of Washington) HCT High Capacity Transit HEW Health, Education & Welfare (U.S.) HOA Home Owners Association HOV High Occupancy Vehicle HRIS Human Resource Information System HUD Department of Housing & Urban Development (Federal) IAC Interagency Committee (Grant for Outdoor Recreation) IAPMO International Association of Plumbing & Mechanical Officials ICBO International Conference of Building Officials ICMA Institute of Certified Management Accountants ICMA International City Management Association IIMC International Institute of Municipal Clerks IFTE Institute for Transportation and the Environment INPRA International Northwest Parks and Recreation Association INS Immigration and Naturalization Service IPD Implicit Price Deflator IPMA International Personnel Management Association IRS Internal Revenue Service ISTEA Intermodal Surface Transportation Efficiency Act (12/91) ITE Institute of Transportation Engineers JRPC Joint Regional Policy Committee KCC King County Code KCSWDM King County Surface Water Design Manual KCUC King County Utility Council KSAR King County Sexual Assault Resource Center LEOFF Law Enforcement Officers and Firefighters Retirement System LERN Learning Resources Network LID Local Improvement District LIFT Local Infrastructure Financing Tool LLE Lot Line Elimination LOS Level of Service LPG Liquefied Petroleum Gas LRHA Low Rent Housing Authority LTGO Limited Tax General Obligation M&O Maintenance and Operations MAB Modified Accrual Basis MBE Minority Business Enterprise (Federal) MDERT Multi District Emergency Response Team MDNS Mitigated Determination of Non -Significance METRO Municipality of Metropolitan Seattle MFR Monthly Financial Report MIS Management Information Service - ICMA MP Manufacturing Park MPS Mitigation Payment System MRSC Municipal Research and Services Center (of Washington) MVET Motor Vehicle Excise Tax NAES National Association of Executive Secretaries NAGA National Association of Government Archivists NAHRO National Association of Housing and Redevelopment Officials NCL National Civic League 319 CITY OF FEDERAL WA Y 2023-24 BUDGET NEPA National Environmental Policy Act NET Neighborhood Emergency Team NFIP National Flood Insurance Program NHRMA National Human Resources Managers Association NIC Net Interest Cost NIGP National Institute of Government Purchasing NIMS National Incident Management Systems NLAAWS Network of Local Arts Agencies of Washington State NLC National League of Cities NNA National Notary Association NPDES National Pollutant Discharge Elimination System NRPA National Recreation Park Association NSPE National Society of Professional Engineers NTSP Neighborhood Traffic Safety Program NWCAMA Northwest Computer Aided Mapping Association NWOUG Northwest Oracle Users Group O & M Operations and Maintenance OMB Office of Management & Budget (Federal) PAA Potential Annexation Area. PALs Pedestrian Accident Locations PAS Planning Advisory Service PAW Planning Association of Washington PDA Personal Data Assistant PERS Public Employees Retirement System PHA Public Housing Authority PMS Pavement Management System PNBOA Pacific Northwest Basketball Officials Association PO Purchase Order PRCS The Federal Way Department of Parks Recreation and Culture Services PRIMA Public Risk/Insurance Management Association PSFOA Puget Sound Finance Officers Association PSI Professional Secretaries International PSLRTS Puget Sound Light Rail Transit Society PSNUG Puget Sound Novell Users Group PSRC Puget Sound Regional Council PTSA Parent -Teacher -Student -Association PWTFL Public Works Trust Fund Loan QFR Quarterly Financial Report R & D Research & Development RAP Regional Arterial Plan RAS Road Adequacy Standard RCW Revised Code of Washington R/D Retention/Detention REET Real Estate Excise Tax RFB Request for Bid RFP Request for Proposal RFQ Request for Qualifications RJC Regional Justice Center ROW Right -of -Way RTA Regional Transit Authority RTP Regional Transit Project RV Recreational Vehicle SCA Sound Cities Association SCATBD South County Area Transportation Board SEPA State Environment Policy Act 320 CITY OF FEDERAL WA Y 2023-24 BUDGET SKCBA Seattle -King County Bar Association SKCHSC South King County Human Services Council SKCMSC South King County Multi -Service Center SKCRA South King County Referees Association SLA Society of Landscape Architects SOP Standard Operating Procedure SOV Single Occupancy Vehicle SOW Statement of Work SPIRIT Service, Pride, Integrity, Responsibility, Innovation, Teamwork SPRP Site Plan Review Process SPS State Public Service (property) SR99 State Route 99 SSOW Social Services Of Washington SST Streamlined Sales Tax TP Surface Transportation Program SWKC South West King County SWM Surface Water Management SWMM Storm Water Management Model TAC Technical Advisory Committee TAM Transportation Adequacy Measure TBD Transportation Benefit District TCU Transportation, Communications, Utilities TDM Transportation Demand Management/Traffic Demand Management TIA Transportation Improvement Account TIB Transportation Improvement Board TIC True Interest Cost TIP Transportation Improvement Plan TMA Transportation Management Association TNR Transportation Needs Report TSM Transportation System Management UATA Urban Arterial Trust Account UAB Urban Arterial Board UBC Uniform Building Code UCADB Uniform Code for Abatement of Dangerous Buildings UEC Uniform Electrical Code UFC Uniform Fire Code UGB Urban Growth Boundary UHC Uniform Housing Code ULI Urban Land Institute UMC Uniform Mechanical Code UPC Uniform Plumbing Code URISA Urban and Regional Information Systems Association USDA United States Department of Agriculture USDOT United States Department of Transportation USSSA United States Slow -Pitch Softball Association VA Veterans Administration VMT Vehicle Miles Traveled VRM Vehicle Radio Modem W-2 Earnings Statement (IRS) W-4 Withholding Statement (IRS) W-9 Request for Taxpayer Federal Identification Number (IRS) WABO Washington Association of Building Officials WAC Washington Administrative Code WACE Washington Association of Code Enforcement WCFR Washington Citizens For Recycling 321 CITY OF FEDERAL WA Y 2023-24 BUDGET WCMA WCPDA WCPPA W FOA W LPA W/MBE W MCA W MTA W RPA WSAMA WSBA WSCPA WSDOE WSDOT W S LAA WSRA Washington Cities Managers Association Washington Cities Planning Directors Association Washington Council of Public Personnel Administrators Washington Finance Officers Association Washington Lakes Protection Association Woman/Minority Business Enterprise Washington Municipal Clerks Association Washington Municipal Treasurers Association Washington Recreation and Parks Association Washington State Association of Municipal Attorneys Washington State Bar Association Washington Society of Certified Public Accountants Washington State Department of Ecology Washington State Department of Transportation Washington State Local Arts Agencies Washington State Recycling Association 322 CITY OF FEDERAL WAY 2023-24 BUDGET 323