AG 22-128 - COPIERS NORTHWESTRETURN TO: Thomas Fichtner EXT: 2547
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
I. ORIGINATING DEPT./DIV: information Technology
2. ORIGINATING STAFF PERSON: Thomas Fichtner
EXT: 2547 3. DATE REQ, BY: ASAP
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT
❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT
❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT
❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT
❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE
❑ RESOLUTION
❑ CONTRACT AMENDMENT(AG#):
❑ INTERLOCAL
* OTHER Sales & Services Agreement
5. PROD ECT N AME: Replacement and Reserve for the Oce TDS 750 Large Format Plotter and TC4 Scanner
6. NAME OF CONTRACTOR: CopiersNorthest
ADDRESS: 601 Dexter Avenue North, Seattle, WA, 98109 TELEPHONE (200)282-1200
E-MAIL: jolive@copiersnw.com FAX:
SIGNATURE NAME: John Hines TITLE CFO
7. EXHIBITS AND ATTACHMENTS: IF SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR C fONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE:y IZ tom. COMPLETION DATE:
9. TOTAL COMPENSATION$46,768.50 $49,883.69 (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑YES ONO IF YES. MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED DYES ®NO IF YES, $ 4,587.18 PAID BY: ❑ CONTRACTOR [IN CITY
RETAINAGE: RETAINAGE AMOUNT: ❑ RETAITIAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED
❑ PURCHASING: PLEASE CHARGE TO: 502-1100-046-518-e8-642
10. DOCUMENT/CONTRACT REVIEW INITIAL/ DATE REVIEWED
❑ PROJECTMANAGER __ _
It DIRECTOR
❑ RISK MANAGEMENT (IFAPPLICABLE)
❑ LAW JRC 9/21/2022
INITIAL/ DATE APPROVED
11. COUNCI LAPPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: [/
12. CONTRACT SIGNATURE ROUTING
❑ SENTTO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE
(include dept. support staff if necessarN and feel tree to set notification more than a month in advance if council approval is needed.)
❑ LAW O(
I�SIGNA'IATOR Ltll Ul: At DIRECTOR)
O CITY CLERK
❑ ASSIGNED AG#
COMMENTS:
INITIAL / DATE SIGNEQ
AG
2/201 7
COUNCIL MEETING DATE: October 4, 2022 ITEM #:_ / g
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PURCHASE OF CANON LARGE FORMAT PLOTTERS
POLICY QUESTION: Should the City purchase a Canon ColorWave 3600 and Canon PRO-6100 large format
plotters as a replacement for our existing large format plotters?
COMMITTEE: FEDRAC MEETING DATE: September 27, 2022
CATEGORY:
N Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Thomas Fichtner DEPT: IT
Attachments: 1. Staff Report
2. Colorwave 3600 Sales Agreement & Maintenance Agreement
3. iPF PRO 6100 Sales Agreement
Options Considered:
1. Approve the proposed agreement.
Ho not approve the proposed -agreement and -provide Airectiow to staff.
MAYOR'S RECO.NIIIIENDATION: Option 1. n r
MAYOR APPROVAL: t7 DIRECTOR APPROVAL: d�f
f" in th- I llllt 1:11�r]q!e
COMMITTEE RECOMMENDATION: "I move to forward the proposed purchase with Copiers North West to the
October 4, 2022 Regular Council Meeting Consent-lgenda. "
Committee Member
PROPOSED COUNCIL MOTION: "I move cthp )ved of the proposed Agreement, and authorize the Mayor to
execute said agreement. "
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
IFNCIL A(TIO
APPROVE t*kIw,-
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED— 11/2019
COUNCIL BILL #
First reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: Monday, September 19th, 2022
TO: City Council Members
VIA: Jim Ferrell, Mayor
FROM: Thomas Fichtner
SUBJECT: Replacement of the OCE TDS 750 & HP Z680OPS large format plotters.
Financial cial Iniyacts:
The purchase of a Canon ColorWave 3600 (replaces the OCE TDS 750) costs $35,278.80 to
be paid from replacement reserves. The current reserve amount collected, for the
replacement, is $38,638.
The service agreement for the new plotter has a base rate of $22.14/month and a usage fee
of $0.090 per square foot. Toner and standard paper are included in this agreement. The
current service agreement has a base rate of $99.75/month and a usage fee of $0.082.
The services and consumable materials for the Canon ColorWave 3600 are funded witun
the IT's budget.
The purchase of the Canon PRO-6100 plotter (replaces both the HP Z6800 and HP T7100
plotters) costs $14,725.99 to be paid from reserves. The current reserve amount collected
for both plotters combined is $22,500.
The consumable materials for the Canon PRO-6100 are funded within the IT's budget.
Background Information:
The Oce TDS 750 Plotter and Scanner was originally purchased in September of 2011 for
$28,440.04. This system has a 10-year replacement cycle.
The HP T7100 and Z6800 plotters were purchased in 2011, and 2016, and both have a 7-
year replacement cycle.
The Oce TDS 750 is used by Public Works and Community Development Staff for
scanning and plotting of large format plans. The HP Z6800 is used primarily by GIS,
however, all departments use it for the plotting of large format color plans and graphics.
Both devices will be purchased using the Washington Sate NASP Contract #140595-
06619.
Rev 7/18
COPIERS
NORTHWEST
New Ideas. New Solutions.
601 Dexter Ave N Seattle, WA 98109
P: (206) 282-1200 F: (206) 282-2010 SALES AGREEMENT
www.copiersnw.com
Bill To Name
Address
City, ST, Zip
Phone
PO Number
Sale Type
City Of Federal Way Ship To Name City Of Federal Way
33325 8th Ave Address 33325 8th Ave
Federal Way, WA 98003 City, ST, Zip Federal Way, WA 98003
(253) 835-7000 Phone (253) 835-7000
Delivery Contact Name Erik Earle
NASPO Purchase Price #140595-06619 Delivery Contact Email Erik.Earle@C4ofFederalWay.cpm
tT Contact Name
Brian Pearson
"IT Contact" Is the person with access to your company network settings and passwords A
network survey will be emailed to collect this information and is reauired for setting up your new
device. Delays in completing the survey will impact delivery timelines. Your IT Staff may opt out of
remote connection if you self -manage all network connections. Please email the Remote Support
Team (RSTeam@cvpier5nw.com) for assistance, or call 206-388-1596.
IT Contact small
Brian.Pearson@CityofFederalWay.com
IT Contact Phone
253.835.2552
Qty
Item Number
Model
Description
Unit Price
Total Amount
1
4638CO03AA
CW3600
ColorWave 3600 2 Roll Printer <1>
$22,923.86
1
4569CO06AA
CW3600
CW3600 License <1>
$1,539.02
1
8782BO15AA
CW3600
Scanner Express IV <5>
$2,763.92
1
3772V857
CW3600
ColorWave 3600 Install kit <2> <3>
$695.00
1
4266CO05AA
CW3600
Scanner Express IV Activation License 1 <6>
$845.71
1
45-9400A
ColorWave 2
TDS Initial Supplies (1ea=1ct=2rl)
$60.00
1
9713362A
OCE 3600 M
ColorWave 3000 Initial Supplies A
$50.00
1
F330IC009AA
CW3600
Rear Cover Scanner 2 <6>
$160.00
1
3301CO07AA
CW3600
Rear Receiving Rack 2 <1>
$205.00
1
-45700003AA
CW3600
CW3600 PDF / APPE
$2,800.00
Washington State NASPO Contract # 140595-06619
Order Notes and/or Delivery Instructions
Subtotal
Delivery
Sales Tax
TOTAL
$32,042.51
Included
$3,236.29
$35,278.80
TERMS: COPIERS NORTHWEST, INC., (Seller) retains title to all equipment and supplies listed above until purchase price is paid In full. This is a binding and non -
cancelable contract. In the event Customer defaults on payment the Customer remains liable for this debt and the payment of any legal fees or other cost incurred
in any action to collect this debt, including the forfeiture of down payments. Customer gives Seller security interest in the property purchased in this agreement.
Refer to warranty on reverse side. Changes to the original terms on the back side of this Sales Order are not valid unless initialed by an officer of Copiers Northwest.
All software purchases are Non -Refundable, Non -Returnable. Cash purchases of software items and/or professional services require a minimum 50% payment up
front at the time of the order, to secure the software licenses from the vendor. An additional 25% will be due upon license delivery to the customer, and the final
25% will be due upon SOW completion.
Jim Olive
5/9/2022
Account Manager Order Date
ACCEPTED BY COPIERS NORTHWEST BELOW:
Copiers Northwest Officer
Printed Name
Date
Title
Customers, please provide equipment pick up information and
network installation information on page 3-5 of this document.
ACCEPTE Y CUSTOMER BELOW:
Auaxed Si nature Required Date
t(itt ry,—t
Printed Name Title
Revision 21.04 page 1
DocuSign Envelope ID: 721505CA-3306-4D87-860A-25692DEFFD5D
COPIERS 601 Dexter Ave N 206)282-1200F:(2le,WA-2010 SALES AGREEMENT
NORTHWEST 98109
P: (206) 282-120o F:.copl 2nw.com
www.coplersnw.com
C—." Now ldees. New Solutions.
BIII To Name
Address
City, ST, zip
Phone
PO Number
Sale Type
BILL TO
Cily Of Federal Way
SHIP TO
Ship To Name Ci Of Federal Way
Address 33325 8th Ave
City, ST, zip Federal Way, WA 98003
Phone 253 835-7000
Delivery Contact Name Erik Earle
Delivery ContactEmaill Erik.Earle[@GtyofFederaWay.com
33325 8th Ave
Federal Way, WA 98003
[253 835-7000
NASPO Purchase Price # 140595 -06619
IT Contact Ham
Brian Pearson
`IT Contact' !s the person with access to your rornpany network settings and pa�vords. A
network survey will be emalled tD collect this Infomration and is L QWMd fnr setting up your new
device. Delays In completing the survey will impact dellvery timelines Your IT Staff may opt out of
remoite connection If you self -manage all network connections Please email the Remote Support
Team (RSTeam@wplersnw.com) for assistance, or call 206-368-1596.
IT Contact Email
IT Contact Phnne
Brian. Pearson @CityofFedera lWay.corn
253.835.2552
Qty
1
Item Number
4638CO03AA
Model
CW3600
Description
ColorWave 3600 2 Roll Printer <1>
Unit Price
Total Amount
$22,923.86
1
4569CO06AA
CW3600
CW3600 License <1>
$1,539.02
1
B7828015AA
CW3600
Scanner Express IV <5>
$2,763.92
1
1
.3772V857
4266C005AA
CW3600
CW3600
ColorWave 3600 Install kit <2> <3>
Scanner Express IV Activation License 1 <6>
$695.00
$845.71
1
45-9400A
ColorWave 2E
TDS Initial Supplies (1ea=lct=2rl)
1
9713362A
OCE 3600 MF
ColorWave 3000 Initial Supplies A
1
1
3301CO09AA
3301CO07AA
CW3600
CW3600
(Rear Cover Scanner 2 <6>
(Rear Receiving Rack 2 <1>
$160.00
$205.00
1
•457DC003AA
CW3600
CW3600 PDF / APPE
$2,800.00
Washington State NASPO Contract # 140595-06619
Order Notes and/or Delivery Instructions Subtotal
Delivery
Sales Tax
TOTAL
�J2,2•J�
Included
S5,23L.2^
S.ND
TERMS: COPIERS NORTHWEST, INC., (Seller) retains title to all equipment and supplies listed above until purchase price is paid in full. This is a binding and non -
cancelable contract. In the event Customer defaults on payment the Customer remains liable for this debt and the payment of any legal fees or other cost incurred
in any action to collect this debt, including the forfeiture of down payments. Customer gives Seller security interest in the property purchased in this agreement.
Refer to warranty on reverse side. Changes to the original terms on the back side of this Sales Order are not valid unless initiated by an officer of Copiers Northwest.
All software purchases are Non -Refundable, Non-Retumable. Cash purchases of software Items and/or professional services require a minimum 50% payment up
front at the time of the order, to secure the software licenses from the vendor An additional 25% will be due upon license delivery to the customer, and the anal
25% will be due upon SOW completion.
Jim Olive
Account Manager
519/2D22
Order Date
ACCEPTED BY COPIERS NORTHWEST BELOW:
�o—Gig—a by:
�� 11/1/2022
E+7oRliKeF.si Officer Date
John Hines CFO
Printed Name Title
Customers, please provide equipment pick up infonnatan ano
network installation information on page 3-5 of this document.
ACCEPTED
Y CUSTOMER BELOW:
r
157
zed Si ,wre Required Date
-,, -Y'7-1 r^1 PiC
Printed Name Tie
Revision 21.D4 page 1
31,932.51
3,225.19
35,157.70
Copiers Northwest Sales Order Master Terms and Conditions
1. BY SIGNING THIS SALES ORDER, THE BILL -TO OR PARENT COMPANY ON PAGE ONE OF THIS DOCUMENT AGREES THAT COPIERS
NORTHWEST (CNW) WILL KEEP THIS DOCUMENT ON FILE AS A MASTER TERMS AND CONDITIONS AND NOT REQUIRE ADDITIONAL
COPIES FOR ALL SUBSEQUENT EQUIPMENT ACQUISITIONS BY THE BILL -TO OR PARENT COMPANY. THE BILL -TO OR PARENT COMPANY
MAY RESTRICT FUTURE ACQUISITIONS TO NAMED BUYERS AND/OR DOLLAR LIMITATIONS BY FILLING OUT ADDITIONAL
DOCUMENTATION THAT IS SIGNED BY BOTH THE CUSTOMER AND AN OFFICER OF CNW. THE CUSTOMER UNDERSTANDS THAT THE
MASTER TERMS AND CONDITIONS MAY BE PERIODICALLY UPDATED BY CNW AND ARE INCORPORATED INTO THE ORIGINAL MASTER.
THE CUSTOMER CAN REQUEST A COPY OF THE CURRENT MASTER TERMS AND CONDITIONS AT ANY TIME FROM THEIR ACCOUNT
2. Copiers Northwest, Inc warrants that new equipment acquired pursuant to this equipment order will be free of defects in workmanship and materials for a
period of ninety (90) days from the date of delivery. This warranty does not cover defects or damage resulting for in -transit handling, negligence or improper
operation or maintenance of equipment.
3. Should any failure to conform with this warranty appear within ninety (90) days, Copiers Northwest, Inc. shall, upon notification, correct such
nonconformity. Said correction, at Copiers Northwest, Inc.'s option, shall be made either by repairing any defective part or parts, or by making available a
repaired or replaced part.
4 THIS WARRANTY IS IN LIEU OF ALL WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR OTHER
WARRANTIES, EXPRESS OR IMPLIED. EXCEPT FOR THE WARRANTY OF THE TITLE AND THE WARRANTY AGAINST PATENT
INFRINGEMENT. THIS WARRANTY DOES NOT COVER CONSEMNTIAL DAMAGES.
5. Customer warrants that they have examined the above described goods or a sample or model thereof. Customer does not rely on any warranty with
regard to defects which said examination, under the circumstances thereof, ought to have been revealed to them.
6. No warranties have been made by Seller in reference to the above described goods unless expressly included in this written sales agreement between
Customer and Seller.
7. Copiers Northwest, Inc. shall have no obligation to install equipment accessories or to repair or replace equipment in the event that repair or replacement
are required due to abuse, accident, theft, or damage to the machine caused by repairs performed by someone other than an authorized Copiers Northwest,
Inc representative.
8. Smartboards and other panel televisions and display units are sold "drop at door" and do not include on -site installation.
9. All software installed at Customer's location is governed by software manufacturer's licensing agreement. Maintenance of the licensing agreement is the
Customer's responsibility. Delivery of the software license(s) and/or key(s) to a customer via email, download, or other electronic submission constitutes
delivery and all payment terms apply. Installation services sold on the Sales Order and/or provided in the Statement of Work in conjunction with software
sales are considered separate from the software and are not required to be performed in full by the software Vendor or Copiers Northwest and/or its affiliates
to constitute delivery.
9.1 Without limiting the generality or provisions of section 9 above, in no event will Licensor or any other Licensor Indemnified Parties (including, without
limitation, Licensor's Third -Party Suppliers and Licensors), be liable to any Customer(s) or other Third Parties for any damages whatsoever arising out of,
based on or resulting_ from, any acts or omissions of Reseller and/or any of its Representatives in connection with advertising, marketing and/or promoting
the product, selling and/or distributing product licenses, providing related support services, to any Customer(s) and/or installing or using any of the software
(or any component(s) thereof) including, without limitation, any such damages arising out, based on of or resulting from: (i) Reseller's failure to perform any
of its covenants or obligations under this agreement, or (ii) any repairs or alterations to any of the software (or any component(s) thereof) or any product
done without Licensor's prior written approval.
10. Changes in the operating environment including, but not limited to changes to operating system, network software, software application changes,
hardware and software upgrades, etc. may result in the need for configuration adjustments or other network services to restore functional capabilities. Such
services shall be billed at the then current rate of $98.00* per hour (Remote Support) or $175.00* per hour (On -site Network Tech Dispatched) or deducted
from the customers pre -paid block time program, when applicable.
11. Customer acknowledges that it is Customer's responsibility to maintain a current backup of their program and data files to restore any lost data.
Customer agrees that under no circumstances shall Copiers Northwest, Inc. be held responsible for any loss of data or any consequential damages.
12. CNW will provide one installation connection per machine via the Remote Support Team (RST) included with the acquisition of your CNW copier, printer,
scanner, or fax. The standard installation connection includes the current print drivers and/or any manufacturer -included standard scan utilities. Customer will
provide an active network port, adequate space for the MFP device(s), and a key contact for network installation support, workstation setup and print driver
overview training. Customer also agrees to provide print server access for server based printer applications as well as all required network protocol
information pertaining to the purchased options. If the customer requests an On -Site Network Technician to be dispatched for network assistance, the service
call will be billed at $175.00* per hour and is not included in your lease or service agreement. CNW reserves the right to send an on -site technician for
specialty equipment installations such as production copiers and wide format printers and those installations will not be subject to chargeable service call.
13. CNW, Inc. will provide Remote Support for the product at no charge as itemized A-C below. Some customer requests beyond the normal scope of items A-
C may billed at the current rate of $98.00* per hour (Remote Support) or $175.00* per hour (On -site Network Tech Dispatched) or deducted from the
customers pre -paid block time program, when applicable. CNW will provide hardware related support at no charge for the life of any machine acquired from
CNW as long as it is continuously covered by a CNW Maintenance Agreement and Customer account is in good standing.
The following list of Remote Support services are offered at no charge:
A. Copying, and paper tray configuration as provided by the Manufacturer; does not include Third Party applications or "line of business applications."
B. Sending the Customer online links to self -install OEM drivers and software updates.
C. The reconfiguration of the purchased/leased device network settings after a machine hard failure.
14. Copiers Northwest, Inc. is under no circumstances responsible for any data, documents, images, or any other information stored on or in the device, the
device hard drive(s), or any memory module(s).
*Price is subject to change without notice; please inquire with your account manager or the Remote Service Team for current rates.
mer Initials
Revision 21.04 page 2
COPIERS
NORTHWEST
New Ideas. New Solutions.
601 Dexter Ave N Seattle, WA 98109
P: (206) 282-1200 F: (206) 282-2010
www.copiersnw.com
Bill To:
Phone:
City Of Federal Way
33325 8th Ave
Federal Way, WA 98003
253 835-7000
MAINTENANCE AGREEMENT
Agreement Start Date: Install
Service Term:
Customer No: 103590-F
Account Manager: Jim Olive
Purchase Order No:
Ship To: [City Of Federal
33325 8th Ave
Federal Way, WA 98003
Phone:l(253) 835-7000
Select One Type of Agreement Coverage:
Meter:
Image
Allowance
Overage
Charge
Monthly Minimum
Charge
0 Toner inclusive with metered charges - includes, parts, labor, drums, fuser rollers, toner Black Usage Only $0.090 sq.ft
and developer. Paper and/or staples not included.
❑ Toner exclusive with metered charges - includes labor, parts, drums, and fuser rollers. Color Usage Only $0.090 sq.ft
Paper and/or staples not included.
❑ Toner exclusive non -metered charges - includes labor and parts only. Base: 22.14
TOTAL: $22.14
Data Collection Agent (DCA) - We will contact your IT department to set up a DCA
IT Contact Email: Erik.Earl@CityofFederalWay.com for automated meter readings, automated toner shipments, and to monitor error
codes for service calls as a requirement of this service agreement. Please refer
Backup Key Op Email: Brian. Pierson@CityofFederalWe )m to Term 8 on the reverse of this agreement for additional information.
Select one billing preference from each column:
List of Equipment Covered:
Base Billing
Overage Billing
Make/Model Serial Equip ID Start Meter
I ' Monthly ❑ Monthly
Canon OCE ColorWave 3600
El Quarterly ❑ Quarterly
F.1 Other* ❑ Other*
Additional equipment is listed on Schedule A of this agreement and all terms and conditions of this agreement apply to
'Other Must be Approved by the Contract Billing Group
any equipment listed on Schedule A or any other referenced documents that are part of this agreement.
Remarks:
No Limit to toner, Paper is included, 3628V30236" x 500' - 1 Roll/Box (3" core) NASPO Contract # 140595-06619
Maintenance Agreement
Copiers Northwest, Inc. (CNW)'s factory -trained personnel will render service on the listed equipment during regular business hours in accordance with the terms
and conditions set forth on the front and reverse side of this Maintenance Agreement. This agreement begins at the time of equipment delivery or approved
completed preinspection, unless otherwise specified by the "Agreement Start Date." This Agreement covers emergency calls, as well as routine preventive
maintenance calls during normal business hours. Coverage period is for one year unless otherwise specified. This Agreement will automatically renew in
increments of one year unless CNW is notified in writing 30 days in advance of expiration. This Agreement is non-refundable and non -transferable. The customer
signature of this agreement and CNW's billing or signature of this agreement constitutes CNW and Customer's acceptance of the agreement. Changes to the
original terms on the back side of this Maintenance Agreement are not valid unless initialed by an officer of Copiers Northwest.
ACCEPTED BY COPIERS NORTHWEST
Copiers Northwest Officer
Date
Printed Name Title
page 1 of 2 excluding schedules
ACCEPTED BY CUSTOMER
X-D
tho ed Signature Required Da
►� I /T1�,1��a,�
Printed Name Ti e
Revision 21.04
DocuSign Envelope ID: 721505CA-3306-4D87-86OA-25692DEFFD5D
COPIERS
NORTHWEST
601 Dexter Ave N Seattle, WA 98109
P: (206) 282-1200 F: (206) 282-2010
www.copiersnw.com
Bill To: City Of Federal Way
33325 8th Ave
Federal Way, WA 98003
Phone:(253) 835-7000
MAINTENANCE AGREEMENT
Agreement Start Date: Install
Service Term:
Customer No:
Account Manager: Jim Olive
Purchase Order No:
Ship To: City Of Federal Way
33325 8th Ave
Federal Way, WA 98003
Phone: (253) 835-7000
Select One Type of Agreement Coverage:
fir;
Image
Allowance
Overage
Charge
Monthly Minimum
Charge
0 Toner inclusive with metered charges - includes, parts, labor, drunns, fuser rollers, toner Black Usage Only $0.090 sq.ft
and developer. Paper and/or staples not included.
❑ Toner exclusive with metered charges - includes labor , parts, drums, and fuser rollers. Color Usage Only $0.090 sq.ft
Paper and/or staples not included.
❑ Toner exclusive non -metered charges - includes labor and parts only. Base: 22.14
TOTAL: $22.14
IT Contact Email: Data Collection Agent (DIZA) - We will contact your IT department to set up a DCA
Erik. Ear]@Ci!yofFederalWay.com for automated meter readings, automated toner shipments, and to monitor error
codes for service calls a� a req . Please refer
Badcup Key Op Email: Brian. Pierson @Ci ofFederalWE )m to Term 8 on the reverse of this agreement for additional information.
Select one bMng preference from each column:
List of Equipment Covered:
Base Billing
Overage Billing
Make/Model Serial Equip ID Start Meter
9 Monthly 0 Monthly
❑ Quarterly ❑ Quarterly
❑ Other* ❑ Other*
'Other Must be Approved by the Contract Billing Group
Canon OCE ColorWave 3600
Additional equipment is listed on Schedule A of this agreement and all terms and conditions of this agreement apply to
any equipment listed on Schedule A or any other referenced documents that are part of this agreement.
Remarks:
No Limit to toner, Paper is included, 3628V30236" x 500' - 1 Roll/Box (3" core) NASPO Contract # 140595-06619
Maintenance Agreement Coverage:
Copiers Northwest, Inc. (CNW)'s factory trained personnel will render service on the listed equipment during regular business hours in accordance with the terms
and conditions set forth on the front and reverse side of this Maintenance Agreement. This agreement begins at the time of equipment delivery or approved
completed preinspection, unless otherwise specified by the "Agreement Start Date." This Agreement covers emergency calls, as well as routine preventive
maintenance calls during normal business hours. Coverage period is for one year unless otherwise specified. This Agreement will automatically renew in
increments of one year unless CNW is notified in writing 30 days in advance of expiration. This Agreement is non-refundable and non -transferable. The customer
signature of this agreement and CNW's billing or signature of this agreement constitutes CNW and Customer's acceptance of the agreement. Changes to the
original terms on the back side of this Maintenance Agreement are not valid unless initialed by an officer of Copiers Northwest.
ACCEPTED BY COPIERS NORTHWEST
�Gousignod by:
i
11/1/2022
)gpst. Officer Date
John Hines CFO
Printed Name Title
ACCEPTED BY CUSTOMER
thor d Signature Required Da
117Y1[1tG,tl� Printed Name Ti
page 1 of 2 excluding schedules Revision 21.04
WIDE FORMAT MAINTENANCE AGREEMENT TERMS AND CONDITIONS
1. General Scope of Coverage: This Agreement covers adjustments, repair and replacement of parts as required by
normal use of the equipment, subject to the exceptions in and in accordance with these terns and conditions. This
Agreement does not cover charges for installation of equipment or de -installation of equipment if it is moved by
Customer. If the device is placed outside a Copiers Northwest Inc. (CNW) service area, Customer allows CNW to
choose the servicing provider. Damage to the equipment or its parts arising out of or caused by misuse, abuse,
negligence, attachment of unauthorized components, accessories or parts, use of substandard paper or substandard
supplies or other causes beyond the control of CNW are not covered by this Agreement and may subject Customer to
a surcharge or to cancellation of this Agreement. In addition, CNW may terminate the Agreement if the equipment is
modified, damaged, altered or serviced by personnel other than CNW Authorized Personnel, or if parts, accessories or
components not meeting machine specifications are fitted to [he equipment. This Agreement does not cover charges
for repairs to print controllers other than described in paragraph 3 or repairs due to Customer or third party
modlhcations to seilwsre or hardware.
2. Service Calls: Service calls under this Agreement will be made during normal business hours, 8 a.m. to 5 p.rn.
Monday through Friday, at the installation address shown on the reverse side of this Agreement. Travel and labor time
for service calls after normal business hours, on weekends and on holidays, if and when available, will be charged at
the published overtime rates in effect at the time the service call is made. CNW representatives will not handle,
disconnect or repair unauthorized attachments or components; Customer is responsible for disconnecting and
reconnecting unauthorized attachments or components. Customer hereby indemnifies and holds CNW and its
Representatives harmless for damages to or from any unauthorized parts, components, accessories or equipment
resulting from service performed on CNW equipment Labor performed during a service call includes cleaning and
maintenance of the equipment and the adjustment, repair or replacement of parts described below.
3, Initial Connection Support & Network Services: CNW will provide one installation connection via the Remote
Support Team (RST) with the acquisition of your CNW copier, printer, scanner, or fax. If Customer requests a live
technician for connection, the charges are not included in this maintenance agreement and are billed at the then
current network technician rate of $175/hr. Customer will provide an active network port, adequate space for the MFP
device(s), and a key contact for network installation support, workstation setup and print driver overview training.
Customer also agrees to provide print server access for server based printer applications as well as all required
network protocol information pertaining to the purchased options. CNW will also provide Remote Support of the
product for no charge as itemized: (A) scanning, printing, copying, and paper tray configuration as provided by the
manufacturer (this does not include third party applications); (B) sending the customer online links to self -install
manufacturer driver and software updates; and (C) the reconfiguration of the purchasedlleased device network
settings after a machine hard drive failure, Some customer requests beyond the normal scope of items A-C may be
billed at the current rate of $98.00 per incident (Remote Support) or $175 per hour (On -site Network Tech Dispatched).
4. Repair and Replacement of Parts: All parts necessary to the operation of the equipment, due to normal wear and
tear, with the exception of the parts listed below and subject to the general scope of coverage, will be furnished free of
charge during a service call included in the maintenance service provided by this Agreement Exceptions are
consumable items, drum units, fuser units, and maintenance kits unless otherwise slated in this Agreement
5. Reconditioning: Rebuilding or major overhauls are not covered by this Agreement. In addition, when in its sole
_—discretion CNW determines that alecomdiliohing is_necessary. _as a rqw[I I expetled wesr.and tear oi.mfolials and
age factors caused by normal office environment usage, in order to keep the equipment in working condition, CNW will
submit to the Customer an estimate of needed repairs and their cost which will be in addition to the charge payable
under this Agreement. If the Customer does not authorize such reconditioning, CNW may discontinue service of the
equipment under this Agreement (refunding the unused portion of the maintenance charge) or may refuse to renew
this Agreement upon its expiration. Thereafter, the CNW representative may make service available on a "Per Call"
basis at the published rates in effect at the time of service,
6. Use of CNW Supplies: If the Customer uses other than CNW supplies and if such supplies are defective or
unacceptable for use in CNW machines and cause abnormally frequent service calls or service problems, then CNW
may, at its option, assess a surcharge or terminate this Agreement. In this event, the customer may be offered service
on a "Per Call" basis based upon published rates. It is not a condition of this Agreement, however, that the Customer
use only CNW authorized supplies.
7. Supply Inclusive Contracts: If supplies are included in the service provided under this Agreement, CNW will
supply toner and/or ink (whichever is applicable). If the customers usage of supplies exceeds the manufacturers
normal yields, CNW reserves the right to bill for the excess supplies. This agreement does not include paper
unless specified. CNW reserves the right to charge for supplies, freight, handling, and fuel. Upon termination or
cancelation of a supplies inclusive contract, customer must return any unused supply items provided by CNW under
the agreement
8. DCA: If the large formal machine is unable to output electronic meter reads, the customer agrees to take a manual
reading and provide to CNW via E-info (email Supplies@copiersnw.com for login). If the wideformat is capable of
connecting to the Dale Collection Agent (DCA), and for all other equipment covered by this agreement, Customer
agrees to install the DCA on their network to provide CNW with meter reads, low loner alerts for loner replenishment,
and error codes. If Customer does not install a DCA or utilize E-info, Customer agrees to pay CNW a fee to manually
process meter submissions, toner replenishment, and service calls (email, phone, fax), including but not limited to
CNW estimating the meter usage based on industry standards per model.
9. Electrical: In order to insure optimum performance by the CNW equipment, it is mandatory that specific models be
plugged into a dedicated line, which must comply with manufacturer electrical specifications. These power standards
are required by manufacturer specifications.
10. Charges: The initial non-refundable charge for maintenance under [his Agreement shall be the amount set forth
on the reverse side of this Agreement. The annual maintenance charge with respect to any renewal term, or second or
third term of a multi -term agreement, will be the charge in effect at the time of renewal. CNW reserves the right to
increase the Base Charge and Overage Charge of this agreement upon renewal or annually for a multi -year
agreement Customer shall pay all charges within 15 days of invoice date. Customer agrees to pay all court costs and
any reasonable allomeys fees required by CNW to collect payment on this agreement. Interest will be charged at 1
per month on any unpaid balance. CNW reserves the right to withhold service or cancel this Agreement if a
customers account is over thirty (30) days delinquent. If equipment is moved to a new CNW service territory, CNW
shall have the option to charge, and the Customer agrees to pay the difference in published maintenance charges
between [he current territory and the new territory (on a pro-rata basis). CONTINUED ABOVE
10. CONT'D: If equipment is moved beyond CNW's service territory, CNW reserves the right to cancel, or the Customer
agrees to pay a fair and reasonable up -charge for the continued service, taking into account the distance to Customers
new location and the published rates of CNW for service on a "Per Call" basis. CNW reserves the right to charge
additionally for shipping, freight, handling and fuel.
11. Cancelatlon: This Agreement becomes effective upon the dale indicated in the "Agreement Start Date" space, and
shall continue for the term as specified on the face of this Agreement This Agreement will automatically renew in
increments of 12 months after the initial term has been reached. Customer may cancel by providing CNW a written
intent to cancel 30 days prior to the end of the current term.
12. Event of Default and Termination: The occurrence of the following shall constitute an Event of Default: the
customer fails to pay any portion of the charges for maintenance as provided under the Agreement when due or
Customer fails to duly perform any covenant, conditions, or tens of this Agreement. Upon the Event of Default, CNW
may; (i) refuse to service the equipment, (ii) furnish service on C.O,D. "Per Call" basis based upon published rates in
effect at the time of service; (iii) terminate this Agreement. Within 60 days of the expiration or termination of this
Agreement, CNW shall submit to Customer an itemized invoice for any fees or expenses, including any Per Call fees,
theretofore accrued under this Agreement. In the event customer terminates prior to the expiration of the current term of
this agreement without cause, or in the event CNW terminates this agreement prior to the end of the term due to
Customers material breach, CNW will bill and Customer will be responsible to pay an early termination charge as
liquidated damages, and not a penalty. Early termination charges are the greater of the following: a) billing period base
charge times the number of billing periods remaining in the term or b) average of the prior three billing periods'
maintenance billing times the number of billing periods remaining in the term.
13. Indemnity: Customer shall indemnify, save and hold CNW, its affiliates, officers, directors, shareholders,
employees, agents and representatives and their successors and assigns harmless from and against any liability, loss,
cost, expense or damage whatsoever caused by reason of any breach of this Agreement by Customer or by reason of
any injury whether to body, property, business, character or reputation sustained by CNW Parties or to any other person
by reason of any act, neglect, omission or default by Customer. Customer shall defend any action to which this
indemnity shall apply. In the event Customer fails to defend such action CNW may do so and recover from Customer in
addition, all costs and expenses, including, without limitation, allomeys fees and disbursements, incurred by CNW in
connection with actions taken by CNW or its representatives (I) to enforce any provision of this Agreement; (II) to affect
any payments or collections provided for herein; (III) to institute, maintain, preserve enforce, and foreclose on CNW's
security interest in or lien on the goods, whether through judicial proceedings or otherwise: or (IV) to defend or prosecute
any proceedings arising out of or relating to any CNW transactions with Customer. The foregoing provisions of this
Paragraph shall survive the termination or expiration of this Agreement
14. Full Agreement: This Agreement, along with all schedules, attachments, and supporting documents, constitutes
the entire agreement between [he pates pertaining to the subject matter hereof and supersedes all prior agreements,
understandings, negotiations and discussions, whether oral or written, of the parties, and may not be added to, modified,
supplemented or waived in any way except in writing signed by both parties (other than pricing changes provided for
herein).
15. Successors and Assigns; Termination: This Agreement shall be binding on the parties hereto, their heirs,
successors, and assigns. However, Customer may not assign this Agreement without the consent of CNW.
16. Separability of Provisions: Each provision of this Agreement shaii.4e_9,xWdRW $ep*(e, and, if for any reason
any provision that is not essential to the effectuation of the basic purposes of this Agreement is determined to be invalid
and contrary to any existing or future law, such invalidity shall not impair the operation of or affect those provisions of
this Agreement that are valid.
17. Counterparts and Facsimile Signatures: This Agreement may be executed in several counterparts, each of which
shall be deemed to be an original and all of which together shall constitute one Agreement binding on all parties hereto,
notwithstanding that all the parties have not signed the same counterpart. A faxed, emailed, or electronic signature of
this Agreement bearing authorized signatures may be treated as an original.
18. WAIVER OF JURY TRIAL: ALL PARTIES HERETO HEREBY IRREVOCABLY WAIVE (a) THE RIGHT TO TRIAL
BY JURY; AND (b) THE RIGHT TO INTERPOSE ANY AND ALL COUNTERCLAIMS IN ANY ACTION, PROCEEDING
OR CLAIM ARISING OUT OF OR PERTAINING TO THIS AGREEMENT.
19. Jurisdiction: All parties hereby consent and voluntarily submit to personal jurisdiction in the State of Washington
and in the courts in such State located in King County in any proceeding arising out of or relating to this Agreement.
20. Hold Harmless: In no event shall CNW be liable for any damages whatsoever, including without limitation, special,
incidental, consequential, or indirect damages for personal injury, loss of business profits, business interruption, and
loss of business information arising out of or an inability to use this product CNW is not liable for any claim made by a
third party or made by Customer for a third party.
21. Force Majeure: CNW shall not be liable to Customer for any failure or delay cause by events beyond CNW's
control, including, without limitation, Customers failure to furnish necessary information; sabotage; failure or delays in
transportation or communication; boycotts; embargoes; failures or substitutions of equipment; labor disputes; accidents;
shortages of labor, fuel, raw materials, machinery, or equipment; technical failures; fire; storm; flood; earthquake;
explosion; acts of the public enemy; war; insurrection; riot; public disorder; epidemic; quarantine restrictions; acts of
God; acts of any government or any quasi -governmental authority, instrumentally of agency.
22. NO WARRANTY: CNW DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED INCLUDING ANY IMPLIED
WARRANTIES OF MERCHANTABILITY, TECHNICAL COMPATABILITY, FITNESS FOR USE, OR FITNESS FOR A
PARTICULAR PURPOSE. CUSTOMER AGREES THAT CNW IS NOT RESPONSIBLE FOR DIRECT, INCIDENTAL
OR CONSEQUENTIAL DAMAGES INCLUDING, BUT NOT LIMITED TO, THE LOSS OF USE OF THE EQUIPMENT.
23. Insurance: Customer shall obtain and maintain, at its own expense, insurance relating to claims for injury and/or
property damage (including commercial general liability insurance) based on its use of the equipment, goods and
machinery.
C Omer Initials
Revision 22.05
COPIERS
NORTHWEST
New Ideas. New Solutions.
601 Dexter Ave N Seattle, WA 98109
3: (206) 282-1200 F: (206) 282-2010 SALES AGREEMENT
www.copiersnw.com
Bill To Name
Address
City, ST, Zip
Phone
PO Number
Sale Type!
BILL TO
City Of Federal Way
Ship To Name
Address
City, ST, Zip
Phone
Delivery Contact Name
Delivery Contact Email
SHIP TO
City Of Federal Way
33325 8th Ave
33325 8th Ave
Federal Way, WA 98003
Federal Way, WA 98003
(253) 835-7000
(253) 835-7000
Eric Earle
Purchase
Eric.Earie@CltyofFederalWay.com
IT contact Name
it contact Email
Brian Pierson
Brian. Pierson@CityofFederalvvay.com
"IT contact" Is the person mzh access to your company network settings and passwords. A
network survey will be emailed to collect this information and is Egg&W for setting up your new
device. Delays in completing the survey will impact delivery timelines. Your IT Staff may opt out of
remote connection if you self -manage all network connections. Please email the Remote Support
Team (RSTeam@copiersnw.cem) for assistance, or call 206-388-1596.
IT Contact Phone
253.835.7000
Qty
Item Number
Model
Description
Unit Price
Total Amount
1
Canon WA St
Canon WA State NASPO Contract #140595-06619
1
3871CO05AB
iPF PRO 610C
imagePROGRAF iPF PRO 6100 60"
$12,222.20
1
1156CO02AB
iPF PRO 610C
Maintenance Cartridge MC-30
$94.50
1
1155CO01AB
iPF PRO 610C,Cutter
Blade CT-07
$90.00
1
1708BA11AA
iPF PRO 610[
PRO-6100 1 Year eCarePAK
$968.40
Order Notes and/or Delivery Instructions Subtotal
Contact Erik Earle with ETA. Pick up HP for recycling. Erik.Earle@CityofFederalWay.com Delivery
or Brian.Pierson@CityofFederalWay.com
Sales Tax
TOTAL
$13,375.10
N/C
$1,350.89
$14,725.99
TERMS: COPIERS NORTHWEST, INC., (5efler) retains title W all equipment and supplies listed above until purchase price is paid in full. This is a binding and non -
cancelable contract. In the event Customer defaults on payment the Customer remains liable for this debt and the payment of any legal fees or other cost incurred in
any action to collect this debt, including the forfeiture of down payments. Customer gives Seller security interest in the property purchased in this agreement. Refer
to warranty on reverse side. Changes to the original terms on the back side of this Sales Order are not valid unless initialed by an officer of Copiers Northwest. All
software purchases are Non -Refundable, Non -Returnable. Cash purchases of software items and/or professional services require a minimum 50% payment up front
at the time of the order, to secure the software licenses from the vendor. An additional 25% will be due upon license delivery to the customer, and the final 25% will
be due upon SOW completion.
Jim Olive 9/21/2022
Account Manager Order Date
ACCEPTED BY COPIERS NORTHWEST BELOW:
Copiers Northwest Officer
Date
Printed Name Title
Customers, please provide equipment pick up information and
network installation information on page 3-5 of this document.
ACCEPTE BY CUSTOMER BELOW:
A orrxed S19K.,ture Required Date
Alez
Printed Name Title
Revision 21.04 page 1
DocuSign Envelope ID: 721505CA-3306-4D87-86OA-25692DEFFD5D
COPIERS 601 Dexter Ave N Seattle, WA 98109
282-2010
NORTHWEST P: (206) 282-1200 F:.copi rsnw.c m
New Ideas. New Solutions. www•copiersnw.com
SALES AGREEMENT
'BILL
BIII To Name
Addren
City, ST, Zip
Phone
PO Number
SaleTVpe1
TO%__
City Of Federal Way
tiSHIP
Ship To Name
Address
City, ST, Zip
Phone
Delivery Contact Name
Delivery Contact Email
TO
City Of Federal Way
33325 8th Ave
33325 8th Ave
Federal Way, WA 98003
Federal Way, WA 98003
(253)835-7000
(253)835-7000
Eric Earle
Purchase
Erie. Earle@CityoFFederalWay.com
IT �� Name
Brian Pierson
"IT Co�dr Is the person with access to your company network settings and passwords. A
network survey will be emalled to collect this Information and Is agildmdjor setting up your new
device. Delays in completing the survey will impact delivery drriellnes. Your IT Staff may opt out of
remote connection If you self manage all network connections. Flease emal the Remote Support
'ream (RSTeam@eoplersnw cam) for asastance, or call 206-388-1596.
IT Contact Emall
Bdan.Pierson@CityofFederalWay.com
IT Contact Phone
253.835.7000
QtY
Item Number
Model
Description
Unit Price
Total Amount
1
Canon WA St
Canon WA State NASPO Contract #140595-06619
1
3871CO05AB
1PF PRO 610
imagePROGRAF iPF PRO 6100 60"
$12,222.20
1
1156CO02AB
iPF PRO 610
Maintenance Cartridge MC-30
$94.50
1
1155CO01AB
iPF PRO 610q
Cutter Blade CT-07
$90.00
1
1708DA11AA
iPF PRO 610
PRO-61DO 1 Year eCarePAK
$968.40
Order Notes and/or Delivery Instructions Subtotal
Cant= Erik Earte with ETA. Pick up HP for recycling. Enk.Earie@CltyofFederalWay,com Delivery
or Brian.Pierson@CttyofFederalWay.com
Sales Tax
TOTAL
$13,375.10
N/C
51,350.$9
514,725.99
TERMS: COPIERS NORTHWEST, INC., (Seller) retains title to all equipment and supplies listed above until purchase price is paid in full. This is a binding and non -
cancelable contract. In the event Customer defaults on payment the Customer remains liable for this debt and the payment of any legal fees or other cost incurred in
any action to collect this debt, including the forfeiture of down payments. Customer gives Seller security interest in the property purchased in this agreement Refer
to warranty on reverse side. Changes to the original terms on the back side of this sales Order are not valid unless initialed by an officer of Copiers Northwest Al
software purchases are Non -Refundable, Non -Returnable. Cash purchases of software items and/or professional services require a minimum 50% payment up front
at the time of the order, to secure the software licenses from the vendor. An additional 25% w81 be due upon license delivery to the customer, and the final 25% will
be due upon SOW completion.
Jim Olive 9RA120Z2
Account Manager Order Date
ACCEPTED BY COPIERS NORTHWEST BELOW:
Qoc ¢Sip��nJJc((d by: -r �r % �7
r
� wi.l ' 11/1/ZO2Z
officer Date
John Hines CFO
Printed Name Tide
Customers, pkrse provide equipment pick up Infonnabon and
network Installation information on page 3-5 of this document
ACCEPTE BY CUSTOMER BELOW:
3 1__j.
raed 15 r- Required Date
r
Printed Name Title
Revlsbn 21.134 page+
Copiers Northwest Sales Order Master Terms and Conditions
1. BY SIGNING THIS SALES ORDER, THE BILL -TO OR PARENT COMPANY ON PAGE ONE OF THIS DOCUMENT AGREES THAT COPIERS
NORTHWEST (CNW) WILL KEEP THIS DOCUMENT ON FILE AS A MASTER TERMS AND CONDITIONS AND NOT REQUIRE ADDITIONAL
COPIES FOR ALL SUBSEQUENT EQUIPMENT ACQUISITIONS BY THE BILL -TO OR PARENT COMPANY. THE BILL -TO OR PARENT COMPANY
MAY RESTRICT FUTURE ACQUISITIONS TO NAMED BUYERS AND/OR DOLLAR LIMITATIONS BY FILLING OUT ADDITIONAL
DOCUMENTATION THAT IS SIGNED BY BOTH THE CUSTOMER AND AN OFFICER OF CNW. THE CUSTOMER UNDERSTANDS THAT THE
MASTER TERMS AND CONDITIONS MAY BE PERIODICALLY UPDATED BY CNW AND ARE INCORPORATED INTO THE ORIGINAL MASTER.
THE CUSTOMER CAN REQUEST A COPY OF THE CURRENT MASTER TERMS AND CONDITIONS AT ANY TIME FROM THEIR ACCOUNT
2. Copiers Northwest, Inc warrants that new equipment acquired pursuant to this equipment order will be free of defects in workmanship and materials for a
period of ninety (90) days from the date of delivery. This warranty does not cover defects or damage resulting for in -transit handling, negligence or improper
operation or maintenance of equipment.
3. Should any failure to conform with this warranty appear within ninety (90) days, Copiers Northwest, Inc. shall, upon notification, correct such
nonconformity. Said correction, at Copiers Northwest, Inc.'s option, shall be made either by repairing any defective part or parts, or by making available a
repaired or replaced part.
4 THIS WARRANTY I5 IN LIEU OF ALL WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR OTHER
WARRANTIES EXPRESS OR IMPLIED, EXCEPT FOR THE WARRANTY OF THE TITLE AND THE WARRANTY AGAINST PATENT
INFRINGEMENT, THIS WARRANTY DOES NOT COVER CONSEQUENTIAL DAMAGES.
5. Customer warrants that they have examined the above described goods or a sample or model thereof. Customer does not rely on any warranty with
regard to defects which said examination, under the circumstances thereof, ought to have been revealed to them.
6. No warranties have been made by Seller in reference to the above described goods unless expressly included in this written sales agreement between
Customer and Seller.
7. Copiers Northwest, Inc. shall have no obligation to install equipment accessories or to repair or replace equipment in the event that repair or replacement
are required due to abuse, accident, theft, or damage to the machine caused by repairs performed by someone other than an authorized Copiers Northwest,
Inc representative.
8. Smartboards and other panel televisions and display units are sold "drop at door" and do not include on -site installation.
9. All software installed at Customer's location is governed by software manufacturer's licensing agreement. Maintenance of the licensing agreement is the
Customer's responsibility. Delivery of the software license(s) and/or key(s) to a customer via email, download, or other electronic submission constitutes
delivery and all payment terms apply. Installation services sold on the Sales Order and/or provided in the Statement of Work in conjunction with software
sales are considered separate from the software and are not required to be performed in full by the software Vendor or Copiers Northwest and/or its affiliates
to constitute delivery.
9.1 Without limiting the generality or provisions of section 9 above, in no event will Licensor or any other Licensor Indemnified Parties (including, without
limitation, Licensor's Third -Party Suppliers and Licensors), be liable to any Customer(s) or other Third Parties for any damages whatsoever arising out of,
based on or resulting from, any acts or omissions of Reseller and/or any of its Representatives in connection with advertising, marketing and/or promoting
the product, selling and/or distributing product licenses, providing related support services, to any Customer(s) and/or installing or using any of the software
(or any component(s) thereof) including, without limitation, any such damages arising out, based on of or resulting from: (i) Reseller's failure to perform any
of its covenants or obligations under this agreement, or (ii) any repairs or alterations to any of the software (or any component(s) thereof) or any product
done without Licensor's prior written approval.
10. Changes in the operating environment including, but not limited to changes to operating system, network software, software application changes,
hardware and software upgrades, etc. may result in the need for configuration adjustments or other network services to restore functional capabilities. Such
services shall be billed at the then current rate of $98.00* per hour (Remote Support) or $175.00* per hour (On -site Network Tech Dispatched) or deducted
from the customers pre -paid block time program, when applicable.
11. Customer acknowledges that it is Customer's responsibility to maintain a current backup of their program and data files to restore any lost data.
Customer agrees that under no circumstances shall Copiers Northwest, Inc. be held responsible for any loss of data or any consequential damages.
12. CNW will provide one installation connection per machine via the Remote Support Team (RST) included with the acquisition of your CNW copier, printer,
scanner, or fax. The standard installation connection includes the current print drivers and/or any manufacturer -included standard scan utilities. Customer will
provide an active network port, adequate space for the MFP device(s), and a key contact for network installation support, workstation setup and print driver
overview training. Customer also agrees to provide print server access for server based printer applications as well as all required network protocol
information pertaining to the purchased options. If the customer requests an On -Site Network Technician to be dispatched for network assistance, the service
call will be billed at $175.00* per hour and is not included in your lease or service agreement. CNW reserves the right to send an on -site technician for
specialty equipment installations such as production copiers and wide format printers and those installations will not be subject to chargeable service call.
13. CNW, Inc. will provide Remote Support for the product at no charge as itemized A-C below. Some customer requests beyond the normal scope of items A-
C may billed at the current rate of $98.00* per hour (Remote Support) or $175.00* per hour (On -site Network Tech Dispatched) or deducted from the
customers pre -paid block time program, when applicable. CNW will provide hardware related support at no charge for the life of any machine acquired from
CNW as long as it is continuously covered by a CNW Maintenance Agreement and Customer account is in good standing.
The following list of Remote Support services are offered at no charge:
A. Copying, and paper tray configuration as provided by the Manufacturer; does not include Third Party applications or "line of business applications."
B. Sending the Customer online links to self -install OEM drivers and software updates.
C. The reconfiguration of the purchased/leased device network settings after a machine hard failure.
14. Copiers Northwest, Inc. is under no circumstances responsible for any data, documents, images, or any other information stored on or in the device, the
device hard drive(s), or any memory module(s).
*Price is subject to change without notice; please inquire with your account manager or the Remote Service Team for current rates.
ustomer Initials
Revision 21.04 page 2
COPIERS Customer Owned Equipment Removal Form
NORTHWEST Customer: City Of Federal Way
New Ideas flaw Solutions.
Address: 33325 8th Ave
601 Dexter Ave N Seattle, WA 98109 City, State, Zip: Federal Way, WA 98003
P: (206) 282-1200 F: (206) 282-2010
www.copiersnw.com Phone: (253) 835-7000
Account Rep: Jim Olive
This document must be completed prior to authorizing and scheduling any CUSTOMER OWNED "Trade -Ins" which includes any equipment
customer purchased from CNW or another Vendor. Leased Equipment originating from Copiers Northwest (CNW) does not require any forms.
Customer awned Equipment owy (CNW or otnerj.
Please use the "NON-CNW Leased Equipment Removal Forn+ to authorize removal of NON-CNW leases.
Line
Status
ID #
Make
Model
Serial
1
Customer Owned
HP
T7100 s
MYOCJ2902B
l 2
Customer Owned
HP
Z6800ps
MY64879012
3
Customer Owned
Oce
TDS 750
775000712
4
Customer Owned
and Scanner
[ 5
Customer Owned
i" 6
Customer Owned
i 7
Customer Owned
I 8
Customer Owned
9
Customer Owned
10
Customer Owned
11
Customer Owned
12
Customer Owned
13
Customer Owned
14
Customer Owned
15
Customer Owned
16
Customer Owned
17
Customer Owned
18
Customer Owned
19
Customer Owned
20
Customer Owned
21
Customer Owned
22
Customer Owned
23
Customer Owned
24
Customer Owned
25
Customer Owned
i 26
Customer Owned
�. 27
Customer Owned
28
Customer Owned
29
Customer Owned
30
Customer Owned
31
Customer Owned
32
Customer Owned
33
Customer Owned
34
Customer Owned
Please use a similar format to list additional CUSTOMER OWNED EQUIPMENT on supplementary pages.
THIS SECTION FOR CUSTOMER OWNED EQUIPMENT ONLY:
I the undersigned agree that all equipment marked and/or referred to as "Customer Owned" "Trade In" or "Disposal' is free and clear of any liens or
encumbrances. The title and ownership of this equipment is transferred to Copiers NW, Inc. Copiers NW is under no circumstance responsible for any data,
documents, images, or other information stored on or in the device, the device hard drive(s), or any memory module(s).
ACCEPTED BY COPIERS NORTHWEST EPTED BY CUSTO ER
2 /-3 :z_
Authorized Signature Required / Date Authorized Signature Rq4wrcd / 66
Printed Name / Title Printed +V me I Tltl
Revision 19.05 page 3
DocuSign Envelope ID: 721505CA-3306-4D87-86OA-25692DEFFD5D
Customer Owned Equipment Removal Form
NOR-iHWEST New Sorurto Customer:
•
Address:
601 Dexter Ave N Seattle, WA 98109 City, State, Zip:
P: (206) 282-1200 F: (206) 282-2010
www.copiersnw.com Phone:
Account Rep:
CityOf Federal Way
33325 8th Ave
Federal Way, WA 98003
(253) 835-7000
Jim Olive
This document must be completed prior to authorizing and scheduling any CUSTOMER OWNED "Trade -Ins" which includes any equipment
customer purchased from CNW or another Vendor. Leased Equipment originating from Copiers Northwest (CNW) does not require any forms.
Customer Owned EstudamAnt. Only (CNW or otherl.
Please use the "NON-CNW Leased Equipment Removal F to authorize removal of NON-CNW leases.
Line
Status
ID #
Make
Model
Serial
1
Customer Owned
HP
T7100 s
MYOCJ2902B
2
Customer Owned
HP
Z6800ps
MY64879012
3
Customer Owned
Oce
TDS 750
775000712
4
Customer Owned
and Scanner
5
Customer Owned
6
Customer Owned
7
Customer Owned
8
Customer Owned
9
Customer Owned
10
Customer Owned
11
Customer Owned
12
Customer Owned
13
Customer Owned
14
Customer Owned
15
Customer Owned
16
Customer Owned
17
Customer Owned
18- —
Customer Owned
19
Customer Owned
20
Customer Owned
21
Customer Owned
22
Customer Owned
23
Customer Owned
24
Customer Owned
25
Customer Owned
26
Customer Owned
27
Customer Owned
28
Customer Owned
29
Customer Owned
30
Customer Owned
31
Customer Owned
32
Customer Owned
33
Customer Owned
34
Customer Owned
Please use a similar format to list additional CUSTONER OIYNEC EQ(-1P1•1EN7 on supplementary pages.
THIS SECTION FOR CUSTOMER OWNED EQUIPMENT ONLY:
I the undersigned agree that all equipment marked and/or referred to as "Customer Owned" 'Trade In" or "Disposal" Is free and dear of any liens or
encumbrances. The title and ownership of this equipment is transferred to Copiers NW, Inc. Copiers NW is under no circumstance responsible for any data,
documents, images, or other information stored on or in the device, the device hard d6ve(s), or any memory module(s).
ACCEPTED BY COPIERS NORTHWEST
FpcU gigned by:
�Q#4..* 11/1/2022
33 GE 1Authorized Signature Required / Date
John Hines CFO
Name / Title
Revision 19.05
�CEPTED BY CU570 ER
3
Authorized Signature Rejurea , to
T.r->-, =Rr -t i l . f"1.(- Iart
P'mted iJ rnt• �itlB
Certificate Of Completion
DocuSign-
Envelope Id: 721505CA33064D8786OA25692DEFFD5D
Status: Completed
Subject: Complete with DocuSign: Countersign Requests - Natural Systems Design &
City of Federal Way
Source Envelope:
Document Pages: 11 Signatures: 6
Envelope Originator:
Certificate Pages: 1 Initials: 0
Hayley Gardner
AutoNav: Enabled
601 Dexter Ave N
Envelopeld Stamping: Enabled
Seattle, WA 98108
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
hgardner@copiersnw.com
IP Address: 76.147.220.4
Record Tracking
Status: Original
11/1/2022 2:38:33 PM
Signer Events
John Hines
jhines@copiersnw.com
CFO
Copiers Northwest, Inc.
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events
Holder: Hayley Gardner
hgardner@copiersnw com
Signature
F11%13-UsTumod
by:
/w 761:..rm
3MU1D8M2574:E
Signature Adoption: Pre -selected Style
Using IP Address: 207.170.207.131
Signature
Editor Delivery Events Status
Agent Delivery Events Status
Intermediary Delivery Events Status
Location: DocuSign
Timestamp
Sent: 11/1/2022 2:41:49 PM
Viewed: 11/1/2022 4:12:45 PM
Signed: 11 /1 /2022 4:13:01 PM
Timestamp
Timestamp
Timestamp
s
Timestamp
Certified Delivery Events
Status
Timestamp
Carbon Copy Events
Status
Timestamp
Witness Events
Signature
Timestamp
Notary Events
Signature
Timestamp
Envelope Summary Events
Status
Timestamps
Envelope Sent
Hashed/Encrypted
11/1/2022 2:41:49 PM
Certified Delivered
Security Checked
11/1/2022 4:12:45 PM
Signing Complete
Security Checked
11/1/2022 4:13:01 PM
Completed
Security Checked
11/1/2022 4:13:01 PM
Payment Events
Status
Timestamps