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11-07-2022 LUTC PacketCity of Federal Way City Council Land Use & Transportation Committee INovember 7, 2022 City Hall I 5:00 p.m. Zoom Meeting Notice: Pursuant to Governor Inslee's Proclamation 20-28 the Mayor and Council encourage you use one of the following ways to participate in the meeting remotely if you are unable to attend in person: Q WATCH: Click Here to Watch Online Live Streaming Video of the Meeting ® ZOOM: Watch from the Zoom mobile app with meeting: 809 975 640 and passcode: 595617 CALL IN: Listen to the live meeting: (888) 788-0099 or 253-215-8782 Meeting ID: 809 975 640 C PUBLIC COMMENT: Public Comment may be submitted in -person, via email here, or sign-up to provide live comments via zoom here MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS Topic Title/Description A. Approval of Minutes October 3, 2022 B. 27th Ave SW at SW 344th St Compact Roundabout - 85% Design Report and Bid Authorization C. S 348th St NHS Preservation Project 85% Design Status Report and Authorization to Bid D. RESOLUTION: Acceptance of Transportation Grant Funding E. Adaptive Traffic Control System - King County Agreement F. Award 2023 Street Sweeping Services Contract G. Contract Increase for Concrete Beveling Services — Trip Hazard Removal Contract H. TC-3 Development Plan I. Sound Transit Updates Presenter(s) Page Action Council Date or Info 2 Action N/A Barron 4 Action 11/15/22 Consent Huynh 7 Action 11/15/22 Consent Perez 10 Action 11/15/22 RESOLUTION Perez 17 Action 11/15/22 Consent Winkler 27 Action 11/15/22 Consent Winkler 31 Action 11/15/22 Consent Niven 33 Action 11/15/22 Business Smith 45 Info Only N/A 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be December 5, 2022 at 5:00 p.m. 6. ADJOURNMENT Committee Members City Staff Jack Dovey, Chair EJ Walsh, P.E., Public Works Director Jack Walsh, Member Sara Gilchrist Administrative Assistant11 Hoang Tran, Member (253) 835-2700 October 3, 2022 5:00 p.m. City of Federal Way City Council Land Use & Transportation Committee MEETING SUMMARY City Hall Council Chambers Committee Members in Attendance: Committee Chair Jack Dovey, Council Member Hoang Tran, and Council Member Jack Walsh. Other Councilmembers in Attendance: Deputy Mayor Susan Honda, Council President Linda Kochmar, Council Member Erica Norton, and Council Member Lydia Assefa-Dawson. Staff in Attendance: Policy Advisor Bill Vadino, Public Works Director EJ Walsh, Public Works Deputy Director Desiree Winkler, Assistant City Attorney Kent van Alstyne, Sound Transit Liaison Kent Smith, Public Education and Outreach Supervisor Colleen Minion, Environmental Services Contract Coordinator Rebecca Kovar, and Administrative Assistant II Sara Gilchrist. Citizens Presenting: 1. CALL TO ORDER: 5:00 PM 2. PUBLIC COMMENT: 3. COMMITTEE BUSINESS: Topic Title/Description D. 2022 Comprehensive Plan Amendments Rivera Property Site Specific Request Public Works Text Amendments Non -Motorized Transportation *Item D tabled Committee moved to table item D to the November 7, 2022 Consent Agenda for review. • Moved: Dovey • Seconded: Walsh • Passed: 3-0 unanimously A. Approval of Minutes: September 12, 2022 Committee approved the September 12, 2022 LUTC minutes as presented. • Moved: Walsh • Seconded: Dovey • Passed: 3-0 unanimously B. Resolution: 2023-2025 Solid Waste and Recycling Grant Approvals Environmental Services Contract Coordinator Rebecca Kovar presented the Resolution for the 2023- 2025 Solid Waste and Recycling Grant for approval, including background information. Questions and discussion followed. Committee Members City Staff Jack Dovey, Chair EJ Walsh, P.E., Public Works Director Hoang V. Tran, Member Sara Gilchrist, Administrative Assistant II Jack Walsh, Member (253) 835-2706 Committee forwarded Option #1 (Approve the resolution.) to the October 18, 2022 Consent Agenda for approval. • Moved: Tran • Seconded: Walsh • Passed: 3-0 unanimously C. Award 2023 Right -Of -Way Landscape Maintenance Contract Public Works Deputy Director Desiree Winkler presented the 2023 Right -Of -Way Landscape Maintenance Contract for award, including background information. Questions and discussion followed. Committee forwarded Option #1 (Authorization to award.) to the October 18, 2022 Consent Agenda for approval. • Moved: Walsh • Seconded: Tran • Passed: 3-0 unanimously — Tabled 2022 Comprehensive Plan Amendments Rivera Property Site Speeifie Request Public Works Text Amendments Non Meterized Transpertati- E. Project Update on Sound Transit Projects in Federal Way Sound Transit Liaison Kent Smith reported on current activities regarding Sound Transit projects, including details on the current construction sites. Questions and discussion followed. F. Updates on Aviation Noise and Health Issues Policy Advisor Bill Vadino reported on current status of Sea-Tac Airport noise and health issues. Questions and discussion followed. 4. OTHER: 5. FUTURE MEETINGS/AGENDA ITEMS: 6. The next LUTC meeting will be held November 7, 2022 at 5:00 p.m. in City Hall Council Chambers and via Zoom. 7. ADJOURNMENT: The meeting was adjourned at 05:42 p.m. Attest: Sara Gilchrist, Administrative Assistant II Approved by Committee: Date Committee Members Jack Dovey, Chair Hoang V. Tran, Member Jack Walsh, Member City Staff EJ Walsh, P. E., Public Works Director Sara Gilchrist, Administrative Assistant II (253) 835-2706 COUNCIL MEETING DATE: November 15, 2022 ITEM #: B CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 27TH AVE SW AT SW 344TH ST COMPACT ROUNDABOUT - 85% DESIGN REPORT & AUTHORIZATION TO BID POLICY QUESTION: Should the City Council authorize staff to complete design and bid the 27' Ave SW at SW 344' St Compact Roundabout project and return to the LUTC and Council for bid award, further reports and authorization? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov. 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Omar Barron, PE, Senior Civil Engineers �— DEPT: Public Works Attachments: 1. Land Use and Transportation Committee memo dated November 7, 2022 Options Considered: 1. Authorize staff to complete the design and bid the 271h Ave SW at SW 344'h St Compact Roundabout project and return to the LUTC and Council for bid award, further reports and authorization. 2. Do not authorize staff to proceed with this project and provide direction to staff. MAYOR'S RECOMMENDATION: The mayor recommends forwarding Option 1 to the November 15, 2022 City Council Consent Agendar approval, MAYOR APPROVAL: j� A DIRECTOR APPROVAL: C.n7ltlill[ ouncii Initial/Date [nitiaVDa, 61n itn.V�3 COMMITTEE RECOMMENDATION: I move to forward Option 1 to the November 15, 2022 consent agenda for approval. Jack Dovey; Committee Chair Jack Walsh, Committee Member Hoang Tran. Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to complete the design and bid the 27`h Ave SW at SW 344`h St Compact Roundabout project and return to the LUTC and Council for bid award, further reports and authorization. " BELOW TO BE COMPLETED BYCITY CLERKS OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 1/2022 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: November 7, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, PE, Public Works Director Omar Barron, PE, Senior Civil Engineer SUBJECT: 27`h Ave SW at SW 344 h St Compact Roundabout — 85% Design Report & Authorization to Bid Financial Impacts: The cost to the City for the 27th Ave SW at SW 344th St Compact Roundabout was included within the approved budget under Public Works Department Capital Project 436232. In accordance with the approved budget, along with additional proposed funds included in the 2023-2024 budget, this item is funded by a federal Highway Safety Improvement Program grant, REET funds, and Mitigation/Impact fees. Upon completion of the 271h Ave SW at SW 344th St Compact Roundabout, ongoing costs associated with operations and maintenance will be performed and funded through streets maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted during the budget process. Background Information: The primary purpose of this project is to increase safety at the intersection of 27th Ave SW and SW 344th St. This project will control vehicle speeds, add street lighting, and construct ADA- compliant crossings for pedestrians on each leg of the intersection. Minor modifications to the existing storm drainage system will be implement to control stormwater flows through the new configuration of the intersection, The following provides a brief synopsis of the progress to date. Currently, the project design is approximately 85% complete, which includes the following completed tasks: ■ Topographic Survey • Project Design to 85% • NEPA Approval Ongoing tasks include: • Project Design to 100% • Contract Specifications • SEPA Approval • Utility Coordination Rev. 6/2020 November 7, 2022 Land Use and Transportation Committee 2711 Ave SW at SW 344" St Compact Roundabout— 85% Design Report & Bid Authorization Page 2 Financial Summary: ESTIMATED EXPENDITURES: Design $ 170,000 Construction Contract $ 720,000 Construction Contingency (f 10%) $ 72,000 Construction Mgmt. & Inspection (f 12%) $ 108,000 TOTAL ESTIMATED EXPENDITURES $ 1,070,000 AVAILABLE FUNDING: HSIP Grant (federal safety grant) $ 710,000 REET Funds $ 15,000 REET Funds (proposed 2023-2024 budget) $ 160,000 Miti ationlIm act Fees ro osed 2023-2024 budget) $ 180.000 TOTAL AVAILABLE FUNDING $ 1,070,000 COUNCIL MEETING DATE: November 15, 2022 ITEM #: C CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: S 348T" ST NHS PRESERVATION PROJECT — 85% DESIGN STATUS REPORT AND AUTHORIZATION TO BID POLICY QUESTION: Should the City Council authorize staff to complete design and bid the S 348' St NHS Preservation project and return to LUTC and Council for bid award, further report, and authorization? COMMITTEE: Land Use and Transportation Committee MEETING DATE: November 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jeff Huynh,.Ciyil Enineerl�l DEPT: Public Works Attachments: Memorandum to Land Use and Transportation Committee dated November 7, 2022. Options Considered: 1. Authorize staff to complete design and bid the S 348th St NHS Preservation. Project and return to LUTC and Council for bid award, further report, and authorization. 2. Do not authorize staff to proceed with this project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends Option 1 be forwarded to the November 15, 2022 City Council consent agenda for approval. MAYOR APPROVAL: 1 e 11 DIRECTOR APPROVAL: £` ! �+ �' ='"'_ d'nm nor • F„�' L- InitiaMate tmtiaL COMMITTEE RECOMMENDATION: I move to forward Option I to the November 15, 2022 consent agenda for approval. Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to complete design and bid the S 348`h St NHS Preservation Project and return to LUTC and Council for bid award, further report, and authorization. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2020 RESOLUTION # 'CITY OF FEDERAL WAY MEMORANDUM DATE: November 7, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P. E., Public Works Director Y` Jeff Huynh, Civil Engineer-SN SUBJECT: S 348' St NHS Preservation Project — 85% Design Status Report and Authorization to Bid Financial Ininarts The cost to the City for S 348t' St NHS Preservation Project was included within the approved budget under the Capital Improvement Plan for Transportation Systems, Project #36241. In accordance with the approved budget, this item is funded by a National Highway System (NHS) Asset Management grant in the amount of $930,000 and $186,000 from the Arterial Street Funding (102). Upon completion of the project, ongoing costs associated with operations and maintenance will be performed and funded through street maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. Backizround Information: This project provides replacements of existing curb ramps and pedestrian push buttons to meet current ADA standards; full width planing bituminous pavement; HMA pavement repair; 2 %" thick HMA overlay; removal and replacement of existing dual -faced sloped mountable curb; replacement of traffic signal detection loops; channelization; and utility adjustments. The following provides a brief synopsis of the progress on this project to date. Currently the project design is approximately 85% complete, which includes the following completed tasks: • Topographic Survey • NEPA Application & pending approval Preliminary Contract Specifications • 85% Project Design Ongoing tasks include: Utility Coordination • 100% Project Design • Final Contract Specifications Rev. 6/2020 November 7, 2022 Land Use and Transportation Committee S 3481 St NHS Preservation Project — 85% Design Status Report and Authorization to Bid Page 2 Financial Summary: ESTIMATED EXPENDITURES Design $ 90,000 Construction $ 820,000 Construction Contingency $ 82,000 Construction Mana ement & Inspection $ 124,000 Total $1,116,000 AVAILABLE FUNDING NHS Grant $ 930,000 Fund 102 Motor Vehicle Fuel Tax 186.000 Total $1,116,000 After receiving bids, the total project costs will be refined and presented to the Committee and Council for bid award authorization. Staff anticipates bidding this project in January 2023 (pending WSDOT approvals). Construction is anticipated to start in Spring 2023 with estimated substantial completion date in Fall 2023. COUNCIL MEETING DATE: November 15, 2022 ITEM #: D CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: RESOLUTION: ACCEPTANCE OF TRANSPORTATION GRANT FUNDING POLICY QUESTION: Should City Council authorize acceptance of transportation grant funding? COMMITTEE: Land Use & Transportation Committee MEETING DATE: 1 1/7/2022 CATEGORY: ❑ Consent I❑ Ordinance ❑ Public Hearing ❑ City Council Business ® Resolution ❑ Other STAFF REPORT BY: Rick Perez, P.E., City Traffic Engineer DEPT: Public Works Attachments: 1. Staff Report 2. Resolution Options Considered: 1. Approve proposed resolution. 2. Do not approved proposed resolution and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: DIRECTOR APPROVAL: W7-- 1— InitiaVDa[e COMMITTEE RECOMMENDATION: I move to forward the proposed resolution to the November 14, 2022 consent agenda for approval. Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed resolution. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 1/2022 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: November. 7, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor E.J. Walsh, P.E., Public Works Director FROM: Rick Perez, P.E., City Traffic Engineer SUBJECT: Resolution — Acceptance of Transportation Grant Funding Financial Imnacts: The Citywide High Friction Surface Treatments is included in the proposed 2023/2024 budget. Council authorized the application for this grant in February 2022. Grant funding of $952,000 for six locations has been awarded from Washington State Department of Transportation (WSDOT). No matching funds are required. No additional maintenance funds will be required for on -going maintenance beyond existing pavement maintenance. The Pacific Highway Non -Motorized Trail — S 3081h St to S 288th St is in the approved 2021/2022 budget as project #36-219. Grant funding for the portion of S 3081h Street to S 288th Street (excluding the currently funded segment from S 3041h Street to S Dash Point Road) of $3,600,000 has been awarded from Puget Sound Regional Council (PSRC). The required match funds of $671,000 will be funded from the Transportation Capital Fund (306) which averages $2.OM per year of revenue from, REET and TIF. Additional maintenance funds of $3,000 per year will be required for on -going maintenance including cleaning, striping, signing, and lighting. The S 320`" Street — P" Ave S to Pacific Hwy S Preservation Project is proposed to be added to the 2023/2024 budget capital improvement plan. This is a 2026 construction project. Council authorized the application for this grant in March 2022. This project has been awarded grant funding of $1,450,000 from PSRC. The required matching funds of $1,550,000 is proposed to be funded out of the 102 Arterial Overlay Fund which is funded at $1.5 M annually from REET and motor vehicle excise tax (MVET). No additional operation and maintenance funds will be required as this is rehabilitation of existing infrastructure. The BPA Trail — City Center Extension is proposed to be added to the 2023/2024 budget capital improvement plan. This is a 2024-2026 design project. City Council authorized this grant application in March 2022. This project will be awarded grant funding of $600,000 from PSRC. The required matching funds of $200,000 is proposed to be funded out of the Transportation Capital Fund (306) which averages $2.OM per year of revenue from REET and TIF. Additional maintenance funds of $2,000 per year will be required for on -going maintenance. Rev 6/2020 November 7, 2022 Land Use and Transportation Committee Resolution — Acceptance of Transportation Grant Funding Page 2 Background Information: Citywide High Friction Surface Treatments City Council approved applying for this Highway Safety Improvement Program grant from WSDOT in February 2022. The project will apply a more skid -resistant surface material to six higher risk horizontal curves. This project will be designed in 2023 and constructed in 2024. Pacific Highway Non -Motorized Trail — S 3081h Street to S 288" Street City Council approved applying for this Countywide Non -Motorized Program grant from PSRC in March 2022. The project would provide a paved non -motorized trail, add pedestrian scale lighting, and provide crossing improvements, exclusive of the previously -funded portion of the project from S 3041h Street to S Dash Point Road. Design and right-of-way acquisition are already funded. Construction will occur in 2025/2026. S 320" St —1" Ave S to Pacific Hwy S Preservation Project City Council approved applying for this Countywide Preservation Program grant from PSRC in March 2022. This project will grind and inlay the road with a structural overlay and provide associated sidewalk upgrades. This project will be designed in 2025 and constructed in 2026. This project will need to be added to the current Transportation Capital Improvement Plan (CIP). BPA Trail — City Center Extension City Council approved applying for this Countywide Non -Motorized grant from PSRC in March 2022. This project will construct a shared use trail extension along the north side of S 324th / West side of 23rd Ave S, from 11 th Place south to S 320th. This project is currently only funded for design which is anticipated to take place between 2024-2026. A summary of the grant funding is as follows: Project (Funding Phase) Estimated Grant Fund Required City Years of Grant I Project Cost Amount Match Expenditure Citywide High Friction Surface Treatments (Design, Construction) High Safety Improvement (Federal) $952,000 $952,000 $0 2023-2024 Pacific Highway Non -Motorized Trail — S 308`h Street to S 288`h Street Construction _F__$671,000 Countywide Large Jurisdiction $4,271,000 1 $3,360,000 2025-2026 Federal S 3201h Street — I" Ave S to Pacific Hwy S Preservation (Design, Construction Countywide Pavement Preservation $3,000,000 $1,450,000 $1,550,000 2025-2026 (Federal) BPA Trail — City Center Extension (Design) Countywide Non -Motorized Program $800,000 $600,000 $200,000 2024-2026 (Federal) RESOLUTION NO. A RESOLUTION of the City of Federal Way, Washington, authorizing execution of a Local Agency Agreement with the Washington State Department of Transportation to accept grant funding for the following projects: Citywide High Friction Surface Treatments; Pacific Highway Non -Motorized Trail — S 30811 Street to S 28.811 Street; S 320th Street — 1st Ave S to Pacific Hwy S Preservation; BPA Trail — City Center Extension. WHEREAS, the City of Federal Way applied for federal funds from Washington State Department of Transportation (WSDOT) for the purpose of providing high -friction surface treatments on sharp curves throughout the City; and WHEREAS, City of Federal Way applied for federal funds from the Puget Sound Regional Council (PSRC) for the purpose of completing a pavement preservation project on SW 320th Street between 1 st Ave S and Pacific Highway S, constructing a non -motorized trail along the 16th Avenue S alignment between S 308th Street and S 288th Street (aka. Pacific Highway Non -Motorized Trail), and designing the BPA Trail — City Center Extension; and WHEREAS, WSDOT agreed to grant the City of Federal Way federal funds in the total amount of Nine Hundred Fifty -Two thousand and no/100 Dollars ($952,000.00) for High Friction Surface Treatments; and WHEREAS, PSRC agreed to grant the City of Federal Way federal funds in the total amount of One Million Four Hundred Fifty Thousand and no/100 Dollars ($1,450,000.00) for the S 320th Street (1 st Ave S to Pacific Highway S) Preservation; and Three Million Six Hundred Thousand and no/100 Dollars ($3,600,000.00) for the Pacific Highway Non -Motorized Trail Phase II construction (S Dash Point Road to S 288th Street), and Six Hundred Thousand and no/100 Dollars ($600,000.00) Resolution No. 22- Page I of 4 Rev 1/22 for the design of the BPA Trail — City Center Extension provided that the City Council authorizes the Mayor to enter into the required Local Agency Agreements. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Receipt of Federal Funds. The Mayor or his designee is hereby authorized to accept the federal funds in the amount of Nine Hundred Fifty -Two Thousand and no/100 Dollars ($952,000.00) for Citywide High Friction Surface Treatments; One Million Four Hundred Fifty Thousand and no/100 Dollars ($1,450,000.00) for the S 320th Street (1 st Ave S to Pacific Highway S) Preservation; Three Million Six Hundred Thousand and no/100 Dollars ($3,600,000.00) for the Pacific Highway Non -Motorized Trail Phase II construction (S 308th Street to S 2881h Street), and Six Hundred Thousand and no/100 Dollars ($600,000.00) for the BPA Trail — City Center Extension. Section 2. Execution ofthe Local AgencAgreements. The Mayor or his designee is hereby authorized to execute Local Agency Agreements regarding the Citywide High Friction Surface Treatments: S 320th Street (1st Ave S to Pacific Highway S) Preservation; Pacific Highway Non - Motorized Trail Phase II construction (S 3081h Street to S 2881h Street), and BPA Trail — City Center Extension. Section 3. MatchingFunds. unds. Pursuant to the terms of the Local Agency Agreements, the City commits matching funds of up to Zero and no/100 Dollars ($0.00) for the Citywide High Friction Surface Treatments; One Million Five Hundred Fifty Thousand and no/100 Dollars ($1,550,000.00) for the S 320th Street (1st Ave S to Pacific Highway S) Preservation; Six Hundred Seventy -One Thousand and no/100 Dollars ($671,000.00) for the Pacific Highway Non -Motorized Trail Phase II Resolution No. 22- Page 2 of 4 Rev 1 /22 construction (S 308th Street to S 288t}' Street), and Two Hundred Thousand and no/100 Dollars ($200,000.00) for the BPA Trail — City Center Extension design. Section 4. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this resolution. Section 5. Corrections: The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 6. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and'affirmed. Section 7. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 20_. CITY OF FEDERAL WAY: JIM FERRELL, MAYOR ATTEST: STEPHANIE COURTNEY, CMC, CITY CLERK Resolution No. 22- Page 3 of 4 Rev 1/22 APPROVED AS TO FORM: J. RYAN CALL, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 22- Page 4 of 4 Rev 1 /22 COUNCIL MEETING DATE: November 15, 2022 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ADAPTIVE TRAFFIC SIGNAL CONTROL — AGREEMENT WITH KING COUNTY ITEM #:. E POLICY QUESTION: Should City Council approve the agreement with King County as part of the Adaptive Traffic Control System project? COMMITTEE: Land Use and Transportation Committee MEETING DATE: November 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Rick Perez,RE, City Traffic En ineer � DEPT: Public Works Attachments: 1. Staff Report 2. Agreement 3. Exhibit A Options Considered: 1. Approve proposed agreement. 2. Do not approved proposed agreement and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYORAPPROVAL( ►ipf �,► �.$%__DIRECTOR APPROVAL: �Vwr r,-i '.0!7 - ~ Initial/Date COMMITTEE RECOMMENDATION: I move to forward the proposed agreement to the November 15, 2022 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed agreement. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 11/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: November 7, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director Rick Perez, P.E., City Traffic Engineer SUBJECT: Adaptive Traffic Signal Control — Agreement with King County Financial Impacts: The cost to the City for the Adaptive Traffic Control System was included within the approved budget under the Public Works Transportation Capital program. In accordance with the approved budget, this item is funded by Congestion Management and Air Quality grants from PSRC in the amount of $1,600,000, a Highway Safety Improvement Program grant from WSDOT, and $875,000 in Real Estate Excise Tax and Traffic Impact Fee funds. Upon completion of the Adaptive Traffic Control System, future costs will be approximately $20,000 per year due to ongoing costs associated with operations and maintenance, which have been included in the Public Works Traffic Maintenance operating budget since 2021-22. Background Information: The Adaptive Traffic Control System is a system of traffic signals in which real-time traffic data is used to continuously optimize traffic signal timing to reduce delays and fuel consumption. Phase I consisted of 25 traffic signals on S 320' Street between 8' Avenue S -and S Peasley Canyon Road at S 321" Street and all signals in City Center, including two traffic signals owned by WSDOT and two owned by King County. Phase 2 added 18 more intersections south of S 324' Street and east of I" Avenue S, including three traffic signals owned by WSDOT. Phase 3 added 13 more intersections north of S 312' Street and east of V Avenue S, one of which is owned by King County. The following map shows the extent of the project. For continuity of traffic signal coordination, the project includes three traffic signals owned by King County, all of which abut City limits. These are: • S 320' Street / S Peasley Canyon Road at Military Road S; • S 3215t Street at S Peasley Canyon Road; and • 31" Avenue Sat Military Road S. As part of this agreement, the City is committing to operate these traffic signals and install and maintain equipment associated with the adaptive system at these signalized intersections at the City's expense. In addition, the City is committing to the following: • Using King County standards for setting various signal timing parameters (which are similar to the City's); ■ Providing access to the signal management system for the County to monitor signal operations. Rev. 6/2019 November 7, 2022 Land Use and Transportation Committee Adaptive Traffic Signal Control — Agreement with King County Page 2 Additional traffic signals may be added to the scope of this agreement upon written modification of the City's Public Works Director and the County's Director of Road Services Division. The term of the agreement is until cancelled by either party with 60-day notice. Adaptive Traffic Control System Phase I 40 City O Phase II i County ❑ Phase III i WSDOT 0 3 V! in r y ys' SW 312th St 5W 3*1 St sw Carn c 1.0r Kent Tan INTERLOCAL AGREEMENT FOR THE OPERATION AND MAINTENANCE OF TRAFFIC SIGNALS AND RELATED EQUIPMENT FOR FEDERAL WAYS ADAPTIVE TRAFFIC CONTROL SYSTEM This agreement is made and entered into by and between King County, a political subdivision of the State of Washington ("County") and the City of Federal Way ("City"), and hereinafter referred together as the ('Parties"). RECITALS A. The City has a series of Capital Improvement Projects ('Projects") to provide adaptive traffic control systems throughout the City. B. The Projects are proposed to extend beyond the corporate limits of the City into unincorporated areas under the jurisdiction of the County where they could improve traffic signal operations for their respective corridors. C. The County owns and operates certain traffic signals, listed on Exhibit A, along corridors that would be addressed by the Projects. D. The Projects include providing fiber optic communications cable and equipment, replacing County traffic signal equipment, including signal controllers and various components in traffic signal controller cabinets, installing additional vehicle detection, and installing closed circuit television surveillance cameras. E. The Parties find that it would be mutually beneficial for the City and the County to maintain their respective traffic signals and their components, surveillance cameras, and fiber optic communications cable and associated equipment. F. The Parties find that it would be mutually beneficial for the City to manage and maintain the adaptive traffic control system utilized for city streets, and the County -owned traffic signals listed on Exhibit A. G. The Parties are authorized, pursuant to Chapter 39.34 RCW, to enter into an interlocal governmental cooperative agreement of this nature. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants contained herein, the sufficiency of which is hereby acknowledged, the Parties agree as follows: 1. Annlicabillty This Agreement applies to the operation of signal timing and maintenance of City -installed and County - owned traffic signal equipment, communications cable and associated equipment, and surveillance cameras listed on Exhibit A. 2. Transfer of Ownershi Following final inspection and acceptance by the City and County of the Projects installing equipment within County rights -of -way, ownership of City -provided traffic signal equipment, communications cable and associated equipment, and surveillance cameras located within County rights -of -way shall automatically transfer to the County. However, due to federal procurement requirements, said equipment shall remain in service for the duration of its useful life. 3. City Responsibilities 3.1. The City shall pay for the initial purchase, installation, integration, testing, and acceptance of traffic signal equipment, communications cable and associated equipment, and surveillance cameras related to the Agreement as part of the construction of the Projects. 3.2. The City shall provide the County the adaptive traffic control timing parameters to review and approve prior to implementation. 3.3. The City shall operate the traffic signal equipment, communications cable and associated equipment, and surveillance equipment on County roads in accordance with the County approved signal timing parameters and shall be responsible for all costs associated with their operation including but not limited to signal timing generation and implementation. In addition, the City shall respond to public records requests and citizen inquiries regarding traffic signal operations and periodic review of traffic signal timing. 3.4. The City shall not alter the County's clearance intervals at County -owned traffic signals subject to this Agreement without first obtaining written authority from the County to proceed. 3.5. The City may alter traffic signal phasing sequence, cycle lengths, splits, and offsets on a real-time basis to optimize traffic signal operations within the County -approved parameters set in the adaptive traffic control system. The City shall notify the County when alteration to the traffic signal phasing sequence, cycle lengths, splits, and offsets are made as soon as practicable. 3.6. The City shall provide the County with necessary documentation of the County traffic signals' deficiencies as they become apparent during operation of the County traffic signals. The City shall provide this information to the County as soon as practicable. 3.7. The County shall receive full access rights to the City's TACTICS system to remotely monitor and operate the traffic signal timing and traffic flow information for County signals. To that end, the City shall provide access via dedicated workstations at the County Signal Shop and Traffic Management Center and remote Internet access. 3.8. The City shall own and maintain the optic cable that is within the City right-of-way. The County shall own and maintain the optic cable that is within the County right-of-way. Use of the fiber optic cable shall be available to the City, County, and Washington State Department of Transportation as necessary to provide communication between the County and City Traffic Management Centers (TMCs) and allow access to County equipment from the County TMC. 4. County RespgBslbilides 4.1. The County shall own and maintain the fiber optic cable that is within the unincorporated King County right-of-way. The City, County, and Washington State Department of Transportation are permitted to utilize the fiber optic cable. 4.2. The County shall continue to own and maintain the traffic signals located in unincorporated King County listed in Exhibit A. In accordance to Section 2, this includes the accepted and transferred equipment installed by the City's Projects. 4.3. The County, in the event of an emergency, such as acts of nature or vandalism or traffic collisions, shall have the ability to remove its traffic signals from adaptive traffic control system provided by the City to reduce resultant traffic hazards without written authority from the City. In such circumstances, the County shall notify the City of this signal control as soon as practicable. 4.4. The County shall notify the City of modifications the County intends to make to County signals that could impact the operation of the traffic signal at that intersection or impact the operation of the corridor(s) in which that intersection is located prior to the implementation of those changes. In the event a condition exists resulting from acts of nature, third party damage, unknown third party damage, or other reasons, the County may remove any obvious and immediate traffic hazards before notifications to the City. 5. CoordinatiQn 5.1. The City and the County shall cooperate with each other in good faith as to the operation of the adaptive traffic control system. 5.2. The City and the County shall cooperate with each other in good faith to monitor and evaluate the operation of the signal timing to address any problems as they develop. The Parties shall meet quarterly or at any other time upon request by any Party to review traffic pattern changes, detour routes, coordination issues, system changes, and maintenance and operation issues, regarding County signals and the adaptive traffic control system. 6. Data Information and Exchange 6.1. The City and County shall make available to each other such information and data, if available, that may be useful in coordinating the operation and maintenance of the intersections and corridors. This information and/or data includes, but is not limited to, traffic counts, signal status, detector occupancy, timing plans, and video signals. The Parties recognize that certain information and/or data may be time -sensitive and should be provided as quickly as practicable to the other Party. 6.2. The City and County shall agree upon how to configure the data exchange network server to control what information is available to each party. The City and County agree that all data should be made available to each party, unless there is a legal, operation, or proprietary reason for withholding the data or information. 7. Trafflc Signal Addition r Deletion Exhibit A may be modified by adding or deleting intersections applicable to this Agreement upon written modification, signed by the Public Works Director for the City and Director of the County's Road Services Division. 8. Terms of Agreement and Termination 8.1. The term of this Agreement shall begin on the date this Agreement is executed and shall be effective until terminated by either Party. 8.2. The City or the County may terminate this Agreement for any reason by providing sixty (60) days written notice to the other Party. 8.3. The Roads Services Division of the County and the City shall enter into a separate agreement for maintenance and usage of the fiber optic cable that runs through the Parties' rights -of -way to maintain communication between traffic signals and the Traffic Management Centers of each Party. 9. Liabili If a claim, demand, or cause of action arises from the negligent act or failure to act or intentional wrongful act of one of the Parties hereto, or its officers, agents or employees, then that Party shall indemnify, defend, and save the other Party and its officers, agents, and employees harmless therefrom; provided, however, that such provision shall not apply to the extent that damage or injury arises from the fault of the other Party, its officers, agents, or employees. In the case of negligence of both the City and the County, any damages allowed shall be levied in proportion to the percentage of negligence attributable to each Party, and each Party shall have the right to seek contribution from the other Party in proportion to the percentage of negligence attributable to the other Party. Each party hereby waives for itself and its employees any immunity to which it may be entitled under the industrial insurance provisions of Title 51 R.C.W. but only to the extent necessary to indemnify the other party as provided herein, which waiver has been mutually negotiated by -the Parties. Each Party agrees that it is fully responsible for the acts and omissions of its own contractors and subcontractors, their employees and agents, acting within the scope of their employment as such, as it is for the acts and omissions of its own employees and agents. The City shall require each contractor engaged in installation, monitoring and/or other activities described in this Agreement to cover King County as an additional insured under such contractor's general and automobile liability policies, and to include King County as an indemnified party in each such agreement pertaining to activities described herein. City shall provide County certificates of insurance and additional insured endorsements evidencing the aforementioned coverage prior to commencement of any contractor's work described herein. 10. Audits and inspections The records and documents with respect to all matters covered by this Agreement shall be subject to inspection, review, or audit by the City or the County during the term of this Agreement and three years after expiration or termination. 11. Qther Provisions 11.1 The City shall be deemed an independent contractor for all purposes, and the employees of the City, or any of its contractors, subcontractors and their employees shall not in any manner be deemed to employees of the County. 11.2 Nothing contained herein is intended to, nor shall be construed to, create any rights in any party not a signatory to this Agreement, or to form the basis for any liability on the part of the City, the County, or their officials, employees, agents, or representatives, to any party not a signatory to this Agreement. 11.3 Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach and shall not be construed to be a modification of the terms of this Agreement 11.4 If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby if such remainder would then continue to serve the purposes and objectives of the Parties. 11.5 The captions in this Agreement are for convenience only and do not in anyway limit or amplify the provisions of this Agreement. 11.6 This Agreement contains the entire Agreement of the Parties and any representations or understandings, whether oral or written, not incorporated herein are excluded. Nothing in this Agreement shall alter other agreements between the City and the County with respect to the County's provision of traffic signal maintenance services to the City or the shared use of fiber-optic cable for the operation of transit signal priority systems elsewhere in the City. 11.7 This Agreement may be amended only by an instrument in writing, duly executed by the Parties, provided that Exhibit A may be modified as set forth in Section 7, Traffic Signal Addition or Deletion. [signature page follows] IN WITNESS, the Parties execute this Agreement below, effective the last date written below: CITY OF FEDERAL WAY: Jim Ferrell, Mayor KING COUNTY: Dow Constantine, County Executive DATE: STATE OF WASHINGTON ) ) ss. COUNTY OF KING ) ATTEST: Stephanie Courtney, CMC, City Clerk APPROVED AS TO FORM: J. Ryan Call, City Attorney On this day personally appeared before me Dow Constantine, to me known to be the County Executive of King County that executed the forgoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of Notary's signature Notary's printed name 20 Notary Public in and for the State of Washington. My commission expires EXHIBIT "A" TRAFFIC SIGNAL SYSTEM OPERATED BY THE CITY AND MAINTAINED BY THE COUNTY S 320th Street / S Peasley Canyon Road at Military Road S S 321st St at S Peasley Canyon Road 31st Avenue S at Military Road S COUNCIL MEETING DATE: November 15, 2022 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AWARD 2023 STREET SWEEPING SERVICES CONTRACT POLICY QUESTION: Should council authorized award of the 2023 Street Sweeping Services contract to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation MEETING DATE: November 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Desired S. Winkler, P.E., Deputy Director DEPT: Public Works Attachments: 1. Staff Report 2. Bid Tabulations Options Considered: 1. Award the 2023 Street Sweeping Services Contract to McDonough and Sons, Inc., the lowest responsive, responsible bidder in the amount of $273,765.60 for a two-year term, authorize a contingency in the amount of $13,688.28 for total contract authorization of $287,453.88, and authorize the Mayor to execute the contract. 2. Do not award the 2023 Street Sweeping Services Contract and provide direction to staff. MAYOR'S RECOi*iMENDATIONI : Option 1. MAYOR APPROV DIRECTOR APPROVAL: - Initial/Date COMMITTEE RECOMMENDATION: "I move to forward Option I to the November 15, 2022 consent agenda for approval." Jack Dovey, Committee Chair Jack Wash, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move award of the 2023 Street Sweeping Services Contract to McDonough and Sons, Inc., the lowest responsive, responsible bidder in the amount of $273, 765.60 for a two-year term, authorize a contingency in the amount of $13, 688.28 for total contract authorization of $287, 453.88, and authorize the Mayor to execute the contract" (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 11/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: November 7, 2022 TO: City Council VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director„ Desiree S. Winkler, P.E., Deputy Public Works Director w' SUBJECT: Award 2023 Street Sweeping Services Contract FINANCIAL IMPACTS: Budget for street sweeping services was included in the proposed 2023-2024 budget and is paid out of Fund 401 Surface Water Management. This contract will start January 1, 2023 and last for a two-year term. BACKGROUND INFORMATION: One bid was received and opened on October 27, 2022 for the 2023 Street Sweeping Services Contract. The total bid for this contract is as follows: Company McDonough and Sons, Inc. Available Annual Budget Amount Bid Amount $130,882.80 $150,000.00 The lowest responsive, responsible bidder is McDonough and Sons, Inc. with a total bid of $130,882.80. McDonough and Sons, Inc. is our current contract sweeper and has performed well. The proposed award would include $6,000.00 per year for emergency/on-call sweeping. In addition, the contract provides for an annual contract increase not -to -exceed the June Puget Sound consumer price index (CPI) proposed to be covered by a 10% contingency that would only be authorized through contract amendment. The total contract award and contract authorization is proposed as follows: November 7, 2022 Land Use and Transportation Committee Award 2023 Street Sweeping Services Contract Page 2 Description Scheduled Sweeping (January 1, 2023 — December 31, 2023) Emergency / On -Call Sweeping FY 2023 Scheduled Sweeping (January 1, 2024— December 31, 2024) Emergency / On -Call Sweeping FY 2024 Total Contract Contingency* Total Contract Authorization *Note: The contingency is calculated as 10% of the I -year contract expenditure. Bid Amount $130,882.80 $6,000.00 $130,882.80 $6,000.00 $273,765.60 $13,688.28 $287,453.88 City of Federal Way, WA 2023 STREET SWEEPING SERVICES RFB No. 23-001 Bid Opening Date: October 27, 2022 Bid 1 Vendor Name ---> McDonough & Sons, Inc. Location ----------> Ravensdale, WA Cost per Cost per # Time Item Amount Unit Mile Sweeping per Year Total Cost 1 Major Arterial Streets 23.37 Miles $72.50 $1,694.33 12 $20,331.90 2 Minor Arterial Streets 9.33 Miles $72.50 $676.43 12 $8,117.10 3 Collector Arterials 53.84 Miles $72.50 $3,903.40 12 $46,840.80 4 State Routes 15.38 Miles $72.50 $1,115.05 12 $13,380.60 5 Residential Streets 145.56 Miles $72.50 $10,553.10 4 $42,212.40 Total Basic Annual Bid $130,882.80 Cost per Hour 6 Emergency Call out 1 Hours $75.00 n/a BID TOTAL PER YEAR $130,882.80 Bid Signature Yes Addendum Acknowledged n/a Bid Bond Yes Subcontractor List n/a Combined Affidavit and Certification Form Yes Contractor's Compliance Statement Yes Contractor Wage law Compliance Cert Yes Page 1 of 1 COUNCIL MEETING DATE: November 15, 2022 ITEM #: G CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CONTRACT INCREASE FOR CONCRETE BEVELING SERVICES — TRIP HAZARD REMOVAL CONTRACT POLICY QUESTION: Should city council authorize increase of the contract amount of Precision Concrete Services, Inc.'s concrete beveling services (trip hazard removal) contract? COMMITTEE: LAND USE AND TRANSPORTATION MEETING DATE: November 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Desiree S. Winkler. P.E., Deputy Director t` DEPT: Public Works Attachments: 1. Staff Report Options Considered: 1. Approve the proposed increase of Precision Concrete Services, Inc.'s concrete beveling services (trip hazard removal) contract in the amount of $100,000 to a total contract amount of $350,000. 2. Do not approve the proposed contract increase and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: Ritual bcuc 00, initial DIRECTOR APPROVAL::= ci ` InitialfDate COMMITTEE RECOMMENDATION: "I move to forward the proposed contract increase to the November 15, 2022 consent agenda for approval. " Jack Dove , Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move approval proposed increase of Precision Concrete Services, Inc. 's concrete beveling services (trip hazard removal) contract in the amount of $100, 000 to a total contract amount of $350, 000, and authorize the Mayor to execute said amendment. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 11/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: November 7, 2022 TO: City Council VIA: Jim Ferrell, Mayor EJ Walsh, P.E., Public Works Director FROM: Desired S. Winkler, P.E., Deputy Public Works Director'Dok SUBJECT: Contract Increase Concrete Beveling Services — Trip Hazard Removal Contract FINANCIAL IMPACTS: Funding for the Concrete Beveling Services — Trip Hazard Removal contract is included in the proposed Streets Maintenance fund (101) budget for 2023/2024. Streets maintenance funding consists of general funds (utility tax, sales tax, property tax, etc.) and Motor Vehicle Excise Tax (MVET). BACKGROUND INFORMATION: The city has responsibilities for sidewalk maintenance in large portions of the City. The City has on -going maintenance related to uneven sidewalk surfaces that create trip hazards. These trip hazards are primarily a result of tree roots heaving the panels. One way to correct these trip hazards is to saw or grind the "high" side of the panel to be even with the adjacent panel. From the inspections conducted as part of our Americans with Disabilities Act (ADA) Transition Plan, we estimate over $350,000 of trip hazard removal back log on our arterial sidewalk system. Although city staff has the capabilities of completing this type of work, and will continue to do so, the backlog is too much and the assistance of a contractor is needed. The city is prioritizing the arterials in areas of highest pedestrian usage. In early 2021, the city requested bids from all small works contractors listed under "Concrete Sidewalk — Trip Hazard Removal" category. One bid was received. Precision Concrete Cutting, Inc. was the lowest, responsive, responsible bidder. The original contract was executed in the amount of $100,000 and was approved to be amended to increase the contract to $250,000. Task orders completed to date include: SW Campus Drive/S 348th between 7t"Ave SW and Enchanted Parkway; and Pacific Hwy from S 356th to S 312t", SW/S 320th between 21" Avenue SW and 23`d Ave S, and 1 st Avenue between S 356t" and S 312t". Over 1,800 trip hazards were removed. Staff proposes to increase this public works maintenance contract by $100,000 for a new not -to - exceed amount of $350,000.00. Scope and schedule will be agreed upon via task orders with work completed no later than December 31, 2023. COUNCIL MEETING DATE: November 15, 2022 ITEM #: N CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: TC-3 RFP POLICY QUESTION: Should the City release a Request for Proposals (RFP) to solicit developer proposals for the City -owned TC-3 property? COMMITTEE: Land Use & Transportation Committee CATEGORY: ❑ Consent ❑ City Council Business MEETING DATE: ❑ Ordinance ❑ Public Hearing ❑ Resolution d Other STAFF REPORT BY: Keith Niven, Planning Manager Attachments: 1. Staff Report 2. TC-3 Master Plan 3. Development Feasibility Evaluation DEPT: CD Options Considered: 1. Move forward with releasing a Request for Proposals for TC-3 2. Do not move forward with releasing a RFP and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: Ql4,4.10 Initial/Date Digi lysigned Ia DIRECTOR APPROVAL: !W8122M9.18AM C�unci Initial/Date I. aal/Date COMMITTEE RECOMMENDATION: I move to forward the agenda item to the November 15, 2022, Business agenda. Jack lDovey, Committee Chair Jack Walsh, -Committee Member Huang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move approval of the City issuing a Request for Proposals for the City - owned TC-3 property. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED- 1/2022 RESOLUTION # ATTACHMENT 1 — Staff Report CITY OF FEDERAL WAY MEMORANDUM DATE: 7 November 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: Brian Davis, CD Director Keith Niven, Planning Manager SUBJECT: TC-3 RFP _Financial Impacts: The cost to the City for issuing the Request for Proposals is the advertising cost that will be borne by the Community Development Department and is part of the currently -approved, departmental budget. Future costs relating to development will be considered as part of future development agreement discussions. Backp_round Information: The City purchased the old Target building east of the PAEC and just north of the Transit Center (see map) in 2014. For the past eight years, the building has sat empty. The Federal Way community has made the City Center a significant part of its future vision. As documented in the city's Comprehensive Plan, participants in community workshops helped to develop a vision for Federal Way's future. A keystone of that vision is an attractive, multi- faceted City Center providing the setting for commercial, residential, recreational, entertainment and civic activities. Of the land owned by the City, approximately eight acres were envisioned for a hotel and potential development opportunities for office, medical office, higher educational facilities, retail and restaurants, along with arts and entertainment venues. In addition, there was envisioned a smaller component for office or institutional space (Town Center III). The vision for this property further evolved since 2014 to include opportunities for the development of the following: a conference hotel including conference and ballroom space, along with a bar and restaurant space adjacent to the performing arts and convention facility. Additionally, the City is looking for office, specialty retail, market rate housing, space for arts and entertainment including galleries, studios, museums, educational/classroom space, specifically for a culinary arts institute which will support the performing arts and conference facility. Also included is a childcare facility. In early 2022, the City entered into a contract with VIA Architecture to develop a land plan for the property. Through 2022 community outreach, staff heard much support for housing, a public market or community building; and, a relocated City Hall was identified by many. For eight years there has been a lot of talk about the potential and purpose for property and what could or should be developed on it. To move this conversation forward, the City needed to have a clearer vision for what it wants built here. The City entered into a contract with VIA Architecture and Leland Consulting to help develop a plan that reflected the interests of the community and represented the reality of the development market in the City. That plan is Attachment 2 of the Agenda Bill. Next Steps Now that the City has a preferred plan and once it is endorsed by the City Council, the next step would be for the City to seek out potential developers to bring this plan to life. The initial step would be to issue an RFP to solicit development proposals and the process would conclude with the City executing development agreements for the specific development proposals. See process flow chart below: Letter of draft Land Review Intent to Dev. plan RFP — RFPs 4P Award Agrmnt(s) ■ Nov 7 LUTC ■ Advertise: a Review: staff ■ discuss w/ ■ Staff ■ Nov 21 Dec & DAHC Preferred negotiate w/ Council ■ Feb -Mar respondents respondents ■ April: ■ draft DAsto Proposed LUTC:9/23 LOIA(s)to a DAsto Council Council: 10/23 Community Engagement: A key part of the process for developing the preferred Master Plan for TC-3 included public conversations and input from the community. Staff discussion with the community included the following: ■ Farmer's Market (2 Saturdays) ■ Presentation to the Chamber of Commerce • Red, White & Blues 4th ■ Engage FW ■ Kiwanis Salmon Bake ■ Lion's Club Make Music ■ Planning Commission ■ Comprehensive Plan ad hoc Committee ■ Council Downtown ad hoc Committee Mayor's Recommendation: The Mayor recommends issuing the Request for Proposals to solicit development interest in the TC-3 property. ATTACHMENT 2 - Preferred Plan ` -------------- � 133 Units Residential '---------------- P I - I r I t I I r 1_--- 5000 SF Retail I I 2V Units Residential r ' ' I 7000 SF Retail _ I I w 2 Levels of [--------------' I I I t ' ' ` Podium 1-.._____ � 365UnItsResidential i � % �-�} *--------__ ____ Parking 7000 SF Retail I • � ` [ I aJMMW I [ : s 7500SFRetail s s xj' 12BUnit . - - t Hotal ` ' - 2 Levels of t i + `ra. Underground 6000sr= Parking Retail "Z�33,09o5FOffice i� t 4 VIA View from 23rd Ave S fir 1 .. -A •.i � :-� ATTACHMENT 3 — Development Feasibility Evaluation Federal Way Town Center Development Feasibility Evaluation Date October 2022 To Keith Niven, City of Federal Way Kokila Lochan, VIA/Perkins Eastman From Brian Vanneman and Andrew Oliver, Leland Consulting Group Purpose This document evaluates the feasibility of developing the "Town Center 3" site as shown in the preferred development concept prepared by VIA/Perkins Eastman (VIA) in collaboration with City staff during the summer and fall of 2022. Leland Consulting Group (LCG) is a part of the VIA consulting team, which was engaged by the City in 2022 to help to plan the TO site. LCG provides market analysis, financial analysis, and related services for mixed -use real estate projects throughout the US West. This analysis assumes that subsurface environmental and geotechnical conditions at the site are manageable and do not present developers with extraordinary costs, and that zoning will allow the preferred alternative to be built as drawn by VIA. The Preferred Alternative The preferred development alternative includes multiple blocks of "vertical development" (buildings) set within a series of streets and sidewalks, and framing a central, south -facing public plaza. The public plaza could accommodate a Community Center or other public building, as well as festivals and events. This mixed -use town center would be built on about an approximately 7-acre, City -owned site, adjacent to the City's Performing Arts Entertainment Center (PAEC). With the exception of the Community Center building(s) proposed for the central south -facing site, most or all of the buildings would be financed and built by private developers, and therefore it is important for the City to understand the willingness of developers to build the buildings shown in VIA's renderings. The City expects to actively market development of the site to potential developers in 2022 or 2023. The private development is expected to include a mix of uses, including housing, commercial space (retail shops, restaurants, etc.), a hotel, office space, and potentially other uses. Downtown Federal Way The context within which the TO development will take place will be of great interest to potential developers and is of course of interest to the City because the City's ultimate goal is a great downtown. The TO site is expected to build off past downtown revitalization efforts, and also be a catalyst for future development on nearby sites. Downtown Federal Way confers both benefits and challenges to the TO site. There are multiple positive land uses taking place near the TO site, including the PAEC, grand staircase, Town Square Park, a grid of moderate -traffic streets, lodging (La Quinta), recent senior housing, grocery store (Trader Joes), eclectic multi -ethnic dining, and Commons Mall. Sound Transit's transit center, imminent light rail service, parking lot, and planned development on Sound Transit- owned properties south of the transit center, are also generally positive. The Tacoma Link light rail line provides a major differentiator for the TC3 site and will cause developers to give special consideration to opportunities here —there are simply a limited number of sites that are connected to the regional light rail system. In LCG's experience, the Town Square Park is a strong positive and seems to be embraced by families in Federal Way, who can be seen picnicking, enjoying the fountain, and playing in good weather. The activity in Town Square Park is one foundation upon which a successful downtown district can be built, since people attract people. The broad mix of surrounding uses means that future residents, visitors, or employees at the TC3 site would truly be at the heart of a walkable mixed -use district, where many goods, services, and experiences are within a 5-minute walk or drive. In addition, the TC3 site and surrounding areas are part of a federal- and state -designated Opportunity Zone, which allows those who invest in certain real estate projects and businesses in the area to defer and reduce their federal income taxes. This will also be a positive for some developers who have taken the organizational and legal steps to prepare to make investments in Opportunity Zones. Perceived safety issues and market momentum are two concerns. LCG's interviews indicate that some developers perceive that the area can be unsafe at some times of day, with particular concerns about the transit center. In addition, the lack of new market -rate housing and office development in the area means that developers have few "comps" (nearby comparable projects) to use to demonstrate that their projects are likely to be feasible. Housing Housing is a key land use that is shown in the preferred alternative. Most or all of the housing projects shown in the alternative would be mixed -use projects, meaning that the buildings would feature ground floor commercial spaces. This combination of residents living in upper floors and commercial spaces at the ground floor is a key building block for most town centers and urban districts; residents support ground floor businesses financially and their "eyes on the street" create districts that are safer. Active ground floors are critical to creating town center districts that are lively, active, useful, interesting, and will attract residents of the entire city and beyond to spend time in. It will be critical for Federal Way to encourage significant levels of housing development at the Town Center. In LCG's view, the TC3 should have at least several hundred units, and without this amount, it will probably be difficult to attract private developers or make the other parts of the project work. Housing is the land use that most developers will be most interested in building at the site and is the land use that can generate the most land -value revenue for the City via land sales or land leases. The City can also use significant housing development to "pull in" other desired development types, particularly a variety of ground floor commercial spaces, and potentially lodging and office space. Therefore, while LCG views housing as a desirable use for the site, it is also a tool that can help the City to attract other uses. Housing Market. Developers will be interested in housing at this site for reasons that are well - publicized: the Puget Sound region has an extremely strong housing market, with housing demand consistently exceeding supply. This is visible in long-term trends in increasing cost of both rental and for -sale housing in the King and Pierce Counties, and the historically apartment low vacancy rate (3.5% as of mid-2022). The region's population and employment base have consistently grown in recent decades and are projected to continue to grow in coming decades. Housing production has not kept up with this growth, and therefore, most developers and planners expect ongoing demand for housing of all types. In addition, light rail and bus transit are beneficial for housing development. Residents will have the capacity to ride high quality transit to jobs, education, air travel, and other major destinations. Despite long-term trends being favorable for housing development, the rapid rise in interest rates and construction costs over the past few years have made development more financially challenging for developers. Apartments. The type of housing development that will be most feasible at the TO site at a significant scale is rental apartments of between three and seven stories, with some ground floor commercial space. This is the type of housing that has consistently been built at other town centers and transit -oriented development sites throughout the region, including at Lynnwood, Bothell, Woodinville, Northgate, Burien Towne Square, Kent, Auburn, Tacoma, Point Ruston, and University Place Town Center. It is a proven development type that developers and lenders are comfortable with and generates an acceptable return on investment under the right conditions. Despite our belief that mix -use apartment projects should comprise a significant share of the TO development program, these projects will be somewhat "pioneering" at the TO site, since there have been no new market rate apartment projects built in Federal Way in the last decade (one such project is planned or under construction now, more than a mile to the southwest of the TO site). Developers rely heavily on successful nearby "comps" (comparable projects) to demonstrate to investors that apartment rents are adequate to cover the costs of development, and these are limited in Federal Way. Parking is a key consideration in the feasibility of town -center apartment development —and development of all kinds in town centers. This is because town center projects typically require structured (above ground) or underground parking, whereas typical projects built in the suburbs can be surface parked. A single structured parking space costs tens of thousands of dollars per space more than a surface parking space, and therefore adversely affect the feasibility of development. For this reason, LCG recommends that the City not require that housing projects include underground parking —it is simply too expensive given the apartment rents that are likely achievable in this location. Parking for housing projects should largely be provided in above -ground structures. The City should also allow relatively low parking ratios at the TO site (e.g., one space per unit or perhaps even less, depending on the unit size), because of proximity of transit, walkable nature of the district, and cost of parking construction. The City should also allow shared parking between land uses (e.g., apartment residents parking at PAEC parking when not in use for events) for similar reasons. Enabling flexibility and creative parking solutions at the TO site will make more mixed -use development feasible. In order to incentivize housing development at the site, the City should also ensure that its existing multifamily tax exemption (MFTE) program is offered at the site. This tax incentive compensates developers for the higher costs of town center development including high quality materials, ground floor commercial space, parking, high quality surrounding streetscapes, and other higher costs that arise from building on compact sites. Townhomes. Some townhomes (attached housing of two to three stories and 1,500 to 2,500 square feet) may be feasible at the TO site. These townhomes could be owner -occupied or rental. If built, there are likely to be far fewer townhomes (potentially several dozen units) than rental apartments (hundreds of units). While townhomes can be attractive parts of Town Center projects such as Downtown Bothell, they do not include ground floor commercial spaces. They can provide an opportunity to introduce homeownership to Town Centers. It is difficult to determine with certainly whether townhomes are feasible at the site because there are so few recent built examples in close proximity to the site. It is also common for rental apartments to lead housing development in pioneering locations, with owner -occupied housing following, since renters are more willing to take a chance on a place by signing a one-year lease, whereas home buyers typically make a much more careful and potentially risky investment of hundreds of thousands of dollars. They want to be more confident that the area where they are buying is safe, attractive, active, and will retain its value over time. Condominiums. Condominiums (e.g., single -story units within three to seven story buildings) are highly unlikely at the TC3 site for several reasons. Following the great recession in 2007 to 2009, there have been very few condo projects built in Western Washington and the Pacific Northwest due to construction liability issues, much tighter lending requirements, and high construction costs. The main locations where condominiums have been built are places like Downtown Bellevue, with some of the hottest housing markets in the country, where buyers will pay $800 per square foot or more (i.e., at least $800,000 for a 1,000 square foot unit); developers need to achieve these prices in order for these projects to "pencil" (be financially feasible). Developers —and their contractors and architects —face significant construction liability risks when they develop condos, since they must assume that homeowners' associations will sue them for some construction defects (e.g., defects in roof, building envelop, building systems) during the 10-year liability window following project completion. Such lawsuits are often for millions or even tens of millions of dollars. Because of these issues and the condo project bankruptcies that took place during the great recession, lenders are much more conservative about providing financing to condo projects, and to condo buyers. Developers must invest a higher share of their own capital in condo projects, which reduces returns and feasibility. Developers are also pushed to attempt to pre -sell condos units to buyers several years before buildings are complete, which few buyers accept outside of extremely hot markets. Commercial Space. As discussed above, most commercial space will take place on the ground floor of mixed -use buildings, and LCG expects that most of the mixed -use buildings at the TC3 site will include housing on upper floors. A wide range of commercial spaces is possible including restaurants, breweries, bakeries, coffee shops, and other F&B (food and beverage) tenants; healthcare; fitness, yoga, and martial arts; home goods and specialty boutiques; professional office and co -working space (shared office spaces in the model of We Work); banks and financial institutions; and general retail/commercial. Food and beverage tenants are among the most important to attract to town centers, since they create a feeling of activity and vitality and attract patrons from nearby and far away. For hundreds of years, cafes and coffee shops have created opportunities for families and friends to connect in urban districts, across cultures and generations. These tenants have also proven less susceptible than others (e.g., office supplies, shoe stores) to strong competitive from online shopping since the experience of dining together cannot be replicated online. "Experiential retail" (e.g., specialty boutiques) and services that are ideally provided in person (e.g., healthcare, physical therapy) are other categories that are also less susceptible to online competition. One potential ground floor tenant is the UW Tacoma/Highline College's educational HUB. The HUB is currently operating in Federal Way and offering classes, particularly in education. The current HUB space is 8,000 square feet but leadership at Highline College has indicated that over the next decade, the HUB could occupy as much as 24,000 square feet. The HUB would be a unique ground floor use for the Town Center and would help to attract young people to the site. However, much planning and negotiations will need to take place in order to make this potential a reality. At a minimum, the City should let prospective developers know that the HUB is a potential tenant. Larger -footprint tenants (those occupying 20,000 square feet or more, such as grocery stores and pharmacies) are less likely than the commercial tenants described above but could be feasible within the right overall development mix. Some commercial categories such as fashion and upscale home goods will be harder to attract in early years since these tenants typically want to be in malls and other locations such as malls that already have well -established national brands and high levels of foot traffic. Despite the clear desirability of ground floor commercial spaces from a place -making point of view, many (though not all) developers will seek to build very modest amounts since many believe it generally will not generate positive financial returns in the near -term at the TO site. This is because developers generally need triple -net rents of $35 to $40+ per square foot in order to generate an acceptable return for commercial space. Such rents are possible in hot Eastside suburbs such as Kirkland and Redmond, but not currently in Federal Way, where most commercial rents are around in the mid $20s per square foot. Some recent mixed -use projects in Auburn and Des Moines — which either have a very small amount of poorly designed ground floor commercial space or have vacant ground floor commercial space —are cautionary examples for both developers and cities. However, LCG believes that, if the City can find the right developers and craft the right type of partnership agreements, then the parties should be able to find a path towards an acceptable amount of ground floor commercial space that leads to high levels of street -level activity at the TO site. The City may need to consider incentives, such as reducing the value of the land or other incentives to be determined, in order to incentivize developers to build the desired amount of commercial space. Hotel A hotel market analysis was completed for the City by HVS in 2021, indicating that a 125-room hotel at the site should be feasible. While this finding is encouraging, LCG's view is that multiple factors — including nationwide challenges to the hotel business model created by the Covid pandemic, higher construction costs and interest rates, and the cost of structured parking at the site —are likely to create challenges for hotel development in the near- and medium -term (at least the next five years). The pandemic has fundamentally altered hotel occupancy and therefore development feasibility since business and leisure travel have significantly decreased. While both types of travel are on the rebound, business travel remains below historic levels and LCG's view is that this factor, along with the others mentioned above, will challenge the development of new lodging at this site. In addition, the HVS study focused on a surface -parked hotel project. If developers are required to carry the cost of structured parking at the site, this will also seriously challenge feasibility. In the long-term, however, once several hundred housing units, ground floor commercial space, and related parking, are established at the TO site and some of the above issues moderate, the development of a new mid- to upscale -hotel development may become more feasible. For this reason, the VIA/LCG team have placed a potential hotel on the east side of the site, based on the idea that development of the site could proceed from west to east. The west side can be built out first, with a mix of housing, commercial space, Community Center, and other uses, and development of the eastern parcel(s) could take place after the successful occupancy of the west side. Office/Employment Space As described above, a variety of types of office and employment development can take place on the ground floor of mixed -use buildings, including professional services, healthcare, and co -working. Such spaces can be relatively small, often between 5,000 and 20,000 square feet. However, the preferred alternative also shows a large (100,000 square feet+) office building on the east side of the TC3 site, which could also have ground floor retail space. Somewhat like the proposed hotel use, LCG views a large office building as an aspirational use that could come in the later phases of development. To an even greater degree than a hotel, an office building is likely to be infeasible for developers in this site and economic context in the next five to ten years. In the long term, it is possible that these dynamics could change. Similar but to a greater degree than hotels, office real estate has been fundamentally changed by the Covid pandemic. The industry seems to be coalescing on a view that most white-collar workers may be physically present in the office for an average of 2.5 days a week, but organizations are taking a wide range of approaches to the new world of hybrid work, with some opting to allow employees to be 100% remote if they choose that. This lower level of occupancy creates a reduced level of demand for office space, particularly for technology firms, which have driven most office development over the past decade. Even before the pandemic, however, office development demand in the South Sound has been very weak compared to the region's hot office markets in Central Seattle, Eastside, and Northend, where large high tech, biotech, and professional service firms —and their executives and employees — have primarily been located. No new office space has been completed recently (last twelve months) or is under construction in most South Sound submarkets, including Downtown Tacoma. Over the past decade, only one new office building (DaVita, east of I-5) has been built in the City of Federal Way. However, this is a build -to -suit building for a known credit tenant (DaVita). It has 689 surface parking spaces, a ratio of 4.3 spaces per 1,000 square feet of office area. For developers, attempting to build a comparable amount of structured parking spaces at the TC3 site would render office development infeasible. The outlook for office development could be significantly improved in several ways. One is for the City to decide to move its City Hall to the TC3 site. This could provide an "anchor tenant" for an office developer and might enable the developer to overbuild the office building (i.e., include some office space that could be later rented to private employers). Another is for a developer to identify a large corporate tenant interested in occupying space at this site. That is possible but unlikely based on LCG's experience and evidence from build town center projects from around the region; in any case, LCG is not aware of such a tenant at present. A final incentive would be for the City to build a large parking structure that could be occupied by an office building. Since any of these approaches are speculative and would involve a significant expense for the City, LCG has recommended that the office building in the preferred alternative be shown on the eastern half of the site, where it could possibly take place in a later phase of development. Phasing. In the future, the City may reach a decision point at which the initial phases of development — comprising housing, ground floor commercial space, and potentially other uses —are successful and complete. At that point, the City is likely to face a choice between extending these uses to the east or waiting for an indeterminate time period before which aspirational "reach" uses such as lodging and major office can be attracted to the site. It is possible that LCG's view of the market is excessively conservative, and that developers will exceed our expectations for lodging and office uses. However, we believe that the City should be prepared for responses from developers that emphasize housing and some ground floor commercial space and are cautious or nonresponsive to the desire for lodging and major office space in the near - and medium -term. Public Parking The City plans to build approximately 300 parking spaces for the PAEC, in order to replace surface parking that will be developed as housing, ground floor retail, plazas, streets, and potentially other uses. In addition, the City wants to provide some parking for the general public. The public should be able to park in the PAEC spaces during most hours and days —during most day times and many evenings and weekends —when there are no PAEC events. VIA has shown approximately 400 to 430 public parking spaces in the preferred alternative, which includes 300 PAEC/public parking spaces and 100+ public parking spaces. This public parking structure will probably be the City's biggest investments at the TO site since developers are highly unlikely to build public parking where the parking fees will be relatively low. Such development will not generate an acceptable rate of return, and in fact may have negative cash flow depending on how the structure is financed and operated. Based on cost estimates received from general contractors and other development analysts, LCG's assessment is that the total cost (including construction, financing, and soft costs) of a structured, above grade parking space built at negotiated wage rates for public -sector projects is about $55,000, and the total cost of a below grade space is about $86,000 due to the significantly higher costs of design and engineering, excavation, earthwork, retaining walls and stabilization, mechanical venting, and related costs. Therefore, a public parking structure would cost about $23.5 million if above grade and $37.2 million if below grade. Additional design and cost estimation will be necessary to prepare a specific cost estimate. These high costs illustrate the importance of sharing parking, between the general public and PAEC events attendees, and even residents or businesses of private projects. By sharing parking between different land uses that have peak parking demands during different times of the week (e.g., weekdays vs. weekends) and different times of day (e.g., daytime vs. evening), the cost of structured parking for the City and developers can be reduced, and all parties can direct their funds towards essential improvements such as high -quality buildings, streets and plazas, and public buildings. There is obviously a cost advantage to an above -grade structure. There are also advantages to a below - grade structure. Such a structure would free up land for additional residential, commercial, or public development. It can also create a better connection, via ramps and potentially an elevator, from the upper terrace of the site to the south side of the site at the Town Square Park and Sound Transit parking structure. This could create a valuable connection to the site for cars and pedestrians. The City should carefully weigh the design and cost implications of a public parking structure since it is likely to be a major City investment and have significantly influence the design of the site. Community Buildings/Community Center A community building is shown as a part of the preferred alternative, but its size, design, and contents are very much yet to be determined. The building(s) could include public meeting/gathering space, city offices, vendors selling produce, prepared foods, or other products, or other uses. Given this wide range of possibilities, it is impossible for LCG to assess the feasibility of this concept. If well executed, community buildings and centers can make significant positive contributions to town centers. COUNCIL MEETING DATE: N/A ITEM #: 1 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: PROGRESS UPDATE ON SOUND TRANSIT PROJECTS IN FEDERAL WAY POLICY QUESTION: None. COMMITTEE: Land Use and Transportation Committee MEETING DATE: November 7, 2022 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other STAFF REPORT BY: Kent Smith P.E., Sound Transit Liaison C DEPT: Public Works --.. W .. _ . �._-..........--. _ Attachments: Staff Report Options Considered: N/A MAYOR'S RECOMMEtiNjKlo�i N/A MAYOR APPROVAL: rl N/A Com tte Council InitiallDa Initial/Date COMMITTEE RECOMMENDATION: N/A f/ vK_ DIRECTOR APPROVAL: == Initial/Date Jack Dove , Committee Chair Jack Walsh, Committee Member I-loang Tran, Committee Member PROPOSED COUNCIL MOTION: N/A BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE, COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 2/2020 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: November 7, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor EJ Walsh, P.E., Public Works Director" - FROM: Kent Smith P.E., Sound Transit Liaison] SUBJECT: Progress Update on Sound Transit Projects in Federal Way FINANCIAL IMPACTS: None. BACKGROUND INFORMATION: Staff will present the monthly progress update on the Sound Transit projects in the City of Federal Way. Updates for this month include: Federal Way Link Extension: • Deck work for the new girders over SW 320t' St and S 288t' St is ongoing with concrete pouring scheduled for the 1st week of November. • Early landscaping work along 215t Ave S just south of the transit center is set to occur in November. • Stormwater work has started in support of the new street network adjacent to the proposed Federal Way station. • Construction of the first driving surface for the garage expansion is underway. • Utility crossings and key installations along 23`d Ave S and S 317th St are pushed back to the start of 2023. These utilities need to be relocated prior to the roads being rebuilt as concrete roadways or starting the future roundabout at 23`d Ave S and S 317th St. • Work on the End of Line Facility has started with early foundation work. • Landscaping, noise wall construction, and MSE wall construction is ongoing along the corridor. ONIF South: • No major updates since the March LUTC meeting. Tacoma Dome Link Extension: • Staff is continuing to work with Sound Transit on potential environmental constraints in the southern portion of the City.