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11-16-2022 - Senior Advisory Agenda PacketCITY OF Federal Way Centered on Opportunity SENIOR ADVISORY COMMISSION In -Person Meeting November 161h, 2022 Hylebos Room, 2pm Notice - A Zoom Meeting is available for this meeting of the Senior Advisory Commission. Listen live to the meeting: 888-788-0099 or 253-215-8782 and use Meeting ID: 830 6127 8099 Watch from the Zoom mobile app using Meeting ID: 830 6127 8099 and Passcode: 336301 1. CALL TO ORDER 2. PUBLIC COMMENT Comment limit - 3 minutes 3. COMMISSIONER COMMENTS 4. COMMISSION BUSINESS Topic A. Approval of October 191h, 2022 Meeting Minutes B. Utility Tax Rebate Program C. Airport Presentation D. Approval of Annual Work Plan E. Approval of Change to Bylaws Concerning Chair Elections F. Senior Advisory Commission Facebook G. Senior Resource Fair S. STAFF REPORT 6. OTHER BUSINESS 7. NEXT MEETING December 20th, 2022 at 2:00pm in the Hylebos Room 8. ADJOURN Action Est. Presenter or Info Time Action 5Min Chair Bostic Sherri Nelson, Finance Info 15 Min Administrative Assistant Info 20 Min Bill Vadino, Policy Advisor Action 5 Min Amy Glandon Action 5 Min Amy Glandon Action 5 Min Chair Bostic Action 60 Min Vice -Chair North Amy Glandon, Executive Assistant to Council, 253-835-2401 Deputy Mayor Susan Honda, 253-835-2401 CITY OF Federal Way Centered on Opportunity SENIOR ADVISORY COMMISSION SUMMARY Wednesday, October 19t", 2022 Hylebos Conference Room Commissioners Present: Chair Lana Bostic, Vice -Chair Catherine North, Commissioner Kenneth Pratt, Commissioner Frank Fields, Commissioner Cheryl Volheim, Commissioner Sue Ellebrecht, Commissioner Vicky Foreman Absent: Commissioner Tammy Dziak Staff Present: Deputy Mayor Susan Honda, Amy Glandon, Bill Vadino (arrived 2:03 p m) Citizens Present: Pastor Colleen Chinen, Gwynne McCay (PEERS), Tony Campbell (PEERS Kent), Debbie Harvey 1. CALL TO ORDER The meeting was called to order at 2:00 p.m. 2. PUBLIC COMMENT Debbie Harvey commented that she has been volunteering since she has left the Commission, and that she met with Min Feng. Min specializes in helping seniors with various issues. She presented different flyers and resources from the Senior Center. She noted that appointments can be made, but that they will also take walk-ins if she is there. She brought a copy of an AARP magazine article that talks about recruiting people to aid in seniors, especially with their prescriptions. 3. COMMISSIONER'S COMMENTS • Chair Lana Bostic noted that she went to the Federal Way Senior Center for lunch after the previous meeting. She stated that they have lunches and ice cream socials, and that everyone is welcome. She also encouraged the Commission to attend the various shows at the Performing Arts and Events Center (PAEC). Vice -Chair Catherine North noted that she was hoping that someone from the Federal Way Senior Center would be a vendor at the Resource Fair, and possibly pass out the various flyers and resources that they have to those in attendance. Deputy Mayor Susan Honda replied that they are willing to come to a Commission meeting as well, and that it would be a good advertising opportunity for them. Commissioner Sue Ellebrecht brought up a concern that the food bank contains outdated food. Chair Lana Bostic said that she would look into it, but had not seen anything to that effect before. Page 1 of 4 4. COMMISSION BUSINESS A. APPROVAL OF SEPTEMBER 215T, 2022 MEETING MINUTES Chair Lana Bostic moved approval of the September 21', 2022 Meeting Minutes as presented; second by Commissioner Frank Fields. Motion passed unanimously. B. AIRPORT PRESENTATION / GUEST.• BILL VADINO, POLICYADVISOR Chair Lana Bostic introduced Policy Advisor Bill Vadino, and thanked him for his attendance at the Commission meeting again. Mr. Vadino passed out a presentation to everyone in attendance, and noted that the contents of today's presentation would be brought before the Land Use & Transportation Committee Meeting (LUTC) in November. He noted that all the work is going towards the Sustainable Airport Master Plan (SAMP), and that the public review of this has been delayed into 2023. The current SAMP contains projects such as 19 additional gates, a new passenger terminal, high- speed taxi turnoffs, added cargo facilities and over 30 additional projects to improve safety, efficiency, and access. He noted that there are two opportunities for seniors and the public to participate in the SAMP process: the public comment on the NEPA by FAA analysis and public comment on the SEPA analysis. The NEPA analysis should be released in early 2023, and the SEPA will follow after that. He noted about the current Day/Night Level Calculations (DNL) that covers the first 3 miles outside the airport measuring sounds, and that there is currently noise meters measuring noise within Federal Way at different locations in a hope to include an additional 3 miles of information, taking the DNL to 6 miles rather than 3. He reiterated that research on Air Quality will be released from the Board of Health in late October -early November. Mr. Vadino noted that the addition of a new airport site has been narrowed down to 3 possible locations including Pierce County South, Pierce County East, and Thurston County Central. Commissioner Kenneth Pratt noted that there has been a big fight from Pierce County on the location of the airport there, and Deputy Mayor Susan Honda said that standing up and having voices heard makes the change. Mr. Vadino said that the need for the new airport is in the North End, so hopefully the added pressure of South - End residents will encourage Paine Field to act instead. As he closed, he encouraged the use of reporting in the Port of Seattle's app and reporting features online. He said that without letting them know, they won't be able to make a change. Chair Bostic thanked Mr. Vadino again for his presentation. C. PEERS PRESENTATION / GUESTS.• GWYNNEMCCAY& TONYCAMPBELL, PEERS Chair Lana Bostic introduced Gwynne McCay and Tony Campbell as representatives from the non-profit, PEERS. Ms. McCay introduced herself as the director of the Kent PEERS program. Mr. Campbell introduced himself as a liaison who works directly with clients at the library in Kent. Mr. Campbell noted that PEERS works to connect people to resources that they may not have realized are out there, and that they need now. Ms. McCay shared her previous experiences with homelessness and stated that she stayed at a library, and found stability in the resources they were able to assist her with. She said that their goal is to remove the shame and embarrassment about needing assisting. She said that they are in the business of building connections with the community. Ms. McCay noted that there is currently no one at the Federal Way Library as they recently lost the person who was staffing that location, but hopes to have someone in place by Page 2 of 4 the beginning of December to continue assistance. In the interim, all PEERS advisors will help as they can. Chair Bostic asked whether they have the ability to assist clients where English is not the primary native language, and Mr. Campbell noted that they utilize Language Line and Google Translate for interpretation services. Mr. Campbell also noted that PEERS is part of the program that brings library books to those experiencing homelessness, along with mobile medical services and internet services. Ms. McCay said that it is about removing any of the barriers that may be causing issues for the community. Commissioner Frank Fields asked whether PEERS utilizes volunteers, and Mr. Campbell said that they do, specifically at the Kent location. He noted there are a lot of opportunities for volunteering if anyone is interested. Chair Bostic thanked Ms. McCay and Mr. Campbell for coming to the Commission meeting and presenting information about their program. D. SENIOR RESOURCE FAIR Vice -Chair Catherine North noted that she, along with Commissioners Vicky Foreman and Cheryl Volheim, attended the Auburn Senior Resource Fair in September. They hosted approximately 35 vendors, and while there, the three of them chose 11 different vendors that they were interested in having attend the Federal Way Senior Resource Fair. She said that they were very interested in being part of it, especially when finding out that it would be held at the PAEC, and put together their contact information to send to them. Vice -Chair North recommended that because there is so much interest, that the table fee should be raised from $75 for a corporation and $25 for non -profits to $100 for a corporation and $50 for non -profits. She noted that there would be a need of approximately $1000 to cover the various fees associated with renting the PAEC, and that getting deposits soon should be the focus. **Commissioner Sue Ellebrecht briefly left the meeting at 2:59pm** The list that Vice -Chair North and Commissioners Foreman and Volheim created contained 41 possible vendors, and that some may need to be cut from the list if there is 100% interest. Pastor Colleen Chinen noted that the group PICA should be contacted and invited as they do a lot of work with seniors, primarily in the Pacific Islander community. **Commissioner Sue Ellebrecht returned to the meeting at 3:02pm** Deputy Mayor Susan Honda said that contacting El Centro de la Raza would be a good vendor, as they are an "umbrella agency" working with a variety of people and needs. Vice -Chair North noted that the Commission needed to go to the PAEC to see the lay- out and see how to utilize the space. Deputy Mayor Honda recommended holding an upcoming meeting there so that we could do that simultaneously. Vice -Chair North commented that she did not see how important a theme might be, as even when a theme is given, it is not repeated throughout the event. In that spirit, during the subcommittee meeting, they narrowed down the theme ideas to five, including one simply "No Theme". A handwritten vote was taken by the Commissioners present on the theme, and the result was no theme at all. She noted that the subcommittee will be Page 3 of 4 meeting again on Friday, October 2V at 1:30pm at the Food Court at the Commons Mall. She welcomed anyone wanting to attend. Commissioner Volheim volunteered to speak with PEERS to have them there, possibly with sharing a table with the library. E. ANNUAL WORK PLAN Chair Lana Bostic introduced this item of Commission Business, and asked Amy Glandon to discuss this item further as she was unfamiliar with it. Ms. Glandon introduced the Annual Work Plan by reading through the Commission Bylaws, stating that an Annual Work Plan should be presented and approved by Council. She noted that the last work plan that was created was in 2019 for the 2020 year. Ms. Glandon passed out a copy of the previous work plan, and recommended looking at the list and putting together a real plan based on what can actually get accomplished in the upcoming year. She said that the meeting today would be the building of the work plan, and that it would be presented at the Commission meeting in November for approval, then to the Parks & Recreation, Human Services, & Public Safety Committee meeting in December (if it takes place), then to be put on the Consent Agenda for Council to approve from there. The Commissioners reviewed the previous work plan, and discussed the items that would be instrumental in the upcoming year to work on. Ms. Glandon said that she would draft the new work plan and send it out to the Commission. She also noted that at the City Council meeting on October 18t", the Council had requested that the Senior Commission do a quarterly report to Council on what they have been doing to aid the senior community, and to make sure that is included in the work plan. Deputy Mayor Susan Honda said that those reports should begin in January with the New Year. S. STAFF REPORT • Chair Lana Bostic asked whether the Commission was going to working with Avalon Care again for a senior event at Christmas. Deputy Mayor Susan Honda noted that this was previously Jeri -Lynn's, and Amy Glandon said that she would contact Avalon to get that started. Chair Bostic also noted that the Tool Library would be having a clothing exchange on Saturday, November 19t", 2022 from 10-2. She said that clothing could be donated, and that they would like to have things on hangers already. • Deputy Mayor Susan Honda showed a flyer that she received regarding a free shredding event taking place on Saturday, October 22nd, 2022 from 9-1 at the BECU Pavilions Neighborhood Financial Center. • Commissioner Frank Fields noted that Mayor Ferrell and Police Chief Andy Hwang came out to SHAG and had a meeting where they talked through safety issues and what the future plans were regarding senior safety. He said that it was a good turnout with a lot of explanation. 6. NEXT MEETING — Wednesday, November 161", 2022 at 2:00pm in the Hylebos Room. 7. ADJOURN —The meeting adjourned at 4:01 pm. Attest: Amy Glandon, Executive Assistant to Council Approved by Senior Advisory Commission: Page 4 of 4 CITY OF FEDERAL WAY SENIOR ADVISORY COMMISSION 2023 Annual Work Plan Item Months Who 1. Prior Year Review January Staff & Commission 2. Spreadsheet for Brochure Locations, including January - Staff & Last Contact Information December Commission 3. Add Additional Commissioners to Commission January- Staff & December Commission March, June, 4. Provide Quarterly Reports to City Council September, Commission December 5. Continue to have Guest Representatives at January - Meetings for Senior Aid December Staff 6. Revision and Reprinting of Brochure April & Staff &October Commission 7. Senior Health & Resource Fair May Staff & Commission 8. Federal WayMirror Outreach for Senior Coverage g January - Commission December 9. City Website updating, including additional January - content December Staff 11Page SENIOR ADVISORY COMMISSION 2023 ANNUAL WORK PLAN Prior Year Review The Commission will discuss processes and tasks from the previous year and review ways to streamline efforts and to create ongoing impact in the future years. Staff will work with Commissioners to ensure recommendations are in alignment with the City's processes before implementing changes or recommending to City Council for approval. readsheet for Brochure Locations. includina Last Contact Information In additional to continually reloading locations with printed brochure, a spreadsheet will be created to keep track of where Commissioners are placing brochures. This spreadsheet will be utilized to identify prospective locations for placing senior resources. Add Additional Commissioners to Commission It is the goal of the Senior Advisory Commission to fill all currently vacant Commissioner positions to keep the Commission at full strength. Provide Quarterly Reports to City Council On a quarterly basis, the Commission will present their current activities that have impacted the Senior Community of Federal Way. This will be done at the regular City Council Meetings in March, June, September and December. Continue to have Guest Representatives at Meetings for Senior Aid Partnering with the community and bringing together those who are working directly or indirectly with seniors, the goal will be to have a guest representative at each monthly meeting. By having these guests, it will create more opportunity for the Senior Advisory Commission to be present in the community, and create a broader reach for aid to seniors within the community. Revision and Reprinting of Brochure Periodic updates to the current information and addition of new information to the Senior Resource Guide will be made prior to printing. During the printing process, three bids will be received, and the lowest, most responsive bidder will be chosen and voted on by the Commission. Senior Health & Resource Fair In May 2023, the Senior Advisory Commission will host the first annual Senior Health & Resource Fair. This Fair will be held at the PAEC and will showcase vendors with ties to the senior community. This Fair will be used to reach aging seniors, create additional 2 1 P a g e community outreach, navigate aging in place, and highlight the different resources available to the senior community as a whole within Federal Way. Federal Way Mirror Outreach for Senior Coverage Commissioners will reach out to the Mirror to encourage the growth of senior -related issue coverage. The hope of this outcome is to have more regular coverage of seniors within Federal Way. City Website Updating, including Additional Content Periodic updates to the current information and addition of new information to the City's website for the Senior Advisory Commission will be made. This will include pictures of senior events attended by the Commissioners and resources with hyperlinks. 3 1 P a g e