11-16-2022 - Senior Advisory Agenda PacketCITY OF
Federal Way
Centered on Opportunity
SENIOR ADVISORY COMMISSION
In -Person Meeting
November 161h, 2022
Hylebos Room, 2pm
Notice - A Zoom Meeting is available for this meeting of the Senior Advisory Commission.
Listen live to the meeting: 888-788-0099 or 253-215-8782 and use Meeting ID: 830 6127 8099
Watch from the Zoom mobile app using Meeting ID: 830 6127 8099 and Passcode: 336301
1. CALL TO ORDER
2. PUBLIC COMMENT
Comment limit - 3 minutes
3. COMMISSIONER COMMENTS
4. COMMISSION BUSINESS
Topic
A. Approval of October 191h, 2022 Meeting Minutes
B. Utility Tax Rebate Program
C. Airport Presentation
D. Approval of Annual Work Plan
E. Approval of Change to Bylaws Concerning Chair
Elections
F. Senior Advisory Commission Facebook
G. Senior Resource Fair
S. STAFF REPORT
6. OTHER BUSINESS
7. NEXT MEETING
December 20th, 2022 at 2:00pm in the Hylebos Room
8. ADJOURN
Action
Est.
Presenter
or Info
Time
Action
5Min
Chair Bostic
Sherri Nelson, Finance
Info
15 Min
Administrative Assistant
Info
20 Min
Bill Vadino, Policy Advisor
Action
5 Min
Amy Glandon
Action
5 Min
Amy Glandon
Action
5 Min
Chair Bostic
Action
60 Min
Vice -Chair North
Amy Glandon, Executive Assistant to Council, 253-835-2401
Deputy Mayor Susan Honda, 253-835-2401
CITY OF
Federal Way
Centered on Opportunity
SENIOR ADVISORY COMMISSION
SUMMARY
Wednesday, October 19t", 2022
Hylebos Conference Room
Commissioners Present: Chair Lana Bostic, Vice -Chair Catherine North, Commissioner Kenneth
Pratt, Commissioner Frank Fields, Commissioner Cheryl Volheim,
Commissioner Sue Ellebrecht, Commissioner Vicky Foreman
Absent: Commissioner Tammy Dziak
Staff Present: Deputy Mayor Susan Honda, Amy Glandon, Bill Vadino (arrived
2:03 p m)
Citizens Present: Pastor Colleen Chinen, Gwynne McCay (PEERS), Tony Campbell (PEERS
Kent), Debbie Harvey
1. CALL TO ORDER
The meeting was called to order at 2:00 p.m.
2. PUBLIC COMMENT
Debbie Harvey commented that she has been volunteering since she has left the
Commission, and that she met with Min Feng. Min specializes in helping seniors with
various issues. She presented different flyers and resources from the Senior Center. She
noted that appointments can be made, but that they will also take walk-ins if she is
there. She brought a copy of an AARP magazine article that talks about recruiting
people to aid in seniors, especially with their prescriptions.
3. COMMISSIONER'S COMMENTS
• Chair Lana Bostic noted that she went to the Federal Way Senior Center for lunch after
the previous meeting. She stated that they have lunches and ice cream socials, and that
everyone is welcome. She also encouraged the Commission to attend the various
shows at the Performing Arts and Events Center (PAEC).
Vice -Chair Catherine North noted that she was hoping that someone from the Federal
Way Senior Center would be a vendor at the Resource Fair, and possibly pass out the
various flyers and resources that they have to those in attendance. Deputy Mayor
Susan Honda replied that they are willing to come to a Commission meeting as well,
and that it would be a good advertising opportunity for them.
Commissioner Sue Ellebrecht brought up a concern that the food bank contains
outdated food. Chair Lana Bostic said that she would look into it, but had not seen
anything to that effect before.
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4. COMMISSION BUSINESS
A. APPROVAL OF SEPTEMBER 215T, 2022 MEETING MINUTES
Chair Lana Bostic moved approval of the September 21', 2022 Meeting Minutes as
presented; second by Commissioner Frank Fields. Motion passed unanimously.
B. AIRPORT PRESENTATION / GUEST.• BILL VADINO, POLICYADVISOR
Chair Lana Bostic introduced Policy Advisor Bill Vadino, and thanked him for his
attendance at the Commission meeting again. Mr. Vadino passed out a presentation to
everyone in attendance, and noted that the contents of today's presentation would be
brought before the Land Use & Transportation Committee Meeting (LUTC) in
November. He noted that all the work is going towards the Sustainable Airport Master
Plan (SAMP), and that the public review of this has been delayed into 2023. The current
SAMP contains projects such as 19 additional gates, a new passenger terminal, high-
speed taxi turnoffs, added cargo facilities and over 30 additional projects to improve
safety, efficiency, and access. He noted that there are two opportunities for seniors and
the public to participate in the SAMP process: the public comment on the NEPA by FAA
analysis and public comment on the SEPA analysis. The NEPA analysis should be
released in early 2023, and the SEPA will follow after that. He noted about the current
Day/Night Level Calculations (DNL) that covers the first 3 miles outside the airport
measuring sounds, and that there is currently noise meters measuring noise within
Federal Way at different locations in a hope to include an additional 3 miles of
information, taking the DNL to 6 miles rather than 3. He reiterated that research on Air
Quality will be released from the Board of Health in late October -early November. Mr.
Vadino noted that the addition of a new airport site has been narrowed down to 3
possible locations including Pierce County South, Pierce County East, and Thurston
County Central. Commissioner Kenneth Pratt noted that there has been a big fight from
Pierce County on the location of the airport there, and Deputy Mayor Susan Honda said
that standing up and having voices heard makes the change. Mr. Vadino said that the
need for the new airport is in the North End, so hopefully the added pressure of South -
End residents will encourage Paine Field to act instead. As he closed, he encouraged
the use of reporting in the Port of Seattle's app and reporting features online. He said
that without letting them know, they won't be able to make a change. Chair Bostic
thanked Mr. Vadino again for his presentation.
C. PEERS PRESENTATION / GUESTS.• GWYNNEMCCAY& TONYCAMPBELL, PEERS
Chair Lana Bostic introduced Gwynne McCay and Tony Campbell as representatives
from the non-profit, PEERS. Ms. McCay introduced herself as the director of the Kent
PEERS program. Mr. Campbell introduced himself as a liaison who works directly with
clients at the library in Kent. Mr. Campbell noted that PEERS works to connect people
to resources that they may not have realized are out there, and that they need now. Ms.
McCay shared her previous experiences with homelessness and stated that she stayed
at a library, and found stability in the resources they were able to assist her with. She
said that their goal is to remove the shame and embarrassment about needing assisting.
She said that they are in the business of building connections with the community. Ms.
McCay noted that there is currently no one at the Federal Way Library as they recently
lost the person who was staffing that location, but hopes to have someone in place by
Page 2 of 4
the beginning of December to continue assistance. In the interim, all PEERS advisors will
help as they can. Chair Bostic asked whether they have the ability to assist clients where
English is not the primary native language, and Mr. Campbell noted that they utilize
Language Line and Google Translate for interpretation services. Mr. Campbell also
noted that PEERS is part of the program that brings library books to those experiencing
homelessness, along with mobile medical services and internet services. Ms. McCay said
that it is about removing any of the barriers that may be causing issues for the
community. Commissioner Frank Fields asked whether PEERS utilizes volunteers, and
Mr. Campbell said that they do, specifically at the Kent location. He noted there are a
lot of opportunities for volunteering if anyone is interested. Chair Bostic thanked Ms.
McCay and Mr. Campbell for coming to the Commission meeting and presenting
information about their program.
D. SENIOR RESOURCE FAIR
Vice -Chair Catherine North noted that she, along with Commissioners Vicky Foreman
and Cheryl Volheim, attended the Auburn Senior Resource Fair in September. They
hosted approximately 35 vendors, and while there, the three of them chose 11 different
vendors that they were interested in having attend the Federal Way Senior Resource
Fair. She said that they were very interested in being part of it, especially when finding
out that it would be held at the PAEC, and put together their contact information to
send to them. Vice -Chair North recommended that because there is so much interest,
that the table fee should be raised from $75 for a corporation and $25 for non -profits
to $100 for a corporation and $50 for non -profits. She noted that there would be a need
of approximately $1000 to cover the various fees associated with renting the PAEC, and
that getting deposits soon should be the focus.
**Commissioner Sue Ellebrecht briefly left the meeting at 2:59pm**
The list that Vice -Chair North and Commissioners Foreman and Volheim created
contained 41 possible vendors, and that some may need to be cut from the list if there
is 100% interest. Pastor Colleen Chinen noted that the group PICA should be contacted
and invited as they do a lot of work with seniors, primarily in the Pacific Islander
community.
**Commissioner Sue Ellebrecht returned to the meeting at 3:02pm**
Deputy Mayor Susan Honda said that contacting El Centro de la Raza would be a good
vendor, as they are an "umbrella agency" working with a variety of people and needs.
Vice -Chair North noted that the Commission needed to go to the PAEC to see the lay-
out and see how to utilize the space. Deputy Mayor Honda recommended holding an
upcoming meeting there so that we could do that simultaneously. Vice -Chair North
commented that she did not see how important a theme might be, as even when a
theme is given, it is not repeated throughout the event. In that spirit, during the
subcommittee meeting, they narrowed down the theme ideas to five, including one
simply "No Theme". A handwritten vote was taken by the Commissioners present on
the theme, and the result was no theme at all. She noted that the subcommittee will be
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meeting again on Friday, October 2V at 1:30pm at the Food Court at the Commons
Mall. She welcomed anyone wanting to attend. Commissioner Volheim volunteered to
speak with PEERS to have them there, possibly with sharing a table with the library.
E. ANNUAL WORK PLAN
Chair Lana Bostic introduced this item of Commission Business, and asked Amy Glandon
to discuss this item further as she was unfamiliar with it. Ms. Glandon introduced the
Annual Work Plan by reading through the Commission Bylaws, stating that an Annual
Work Plan should be presented and approved by Council. She noted that the last work
plan that was created was in 2019 for the 2020 year. Ms. Glandon passed out a copy of
the previous work plan, and recommended looking at the list and putting together a
real plan based on what can actually get accomplished in the upcoming year. She said
that the meeting today would be the building of the work plan, and that it would be
presented at the Commission meeting in November for approval, then to the Parks &
Recreation, Human Services, & Public Safety Committee meeting in December (if it
takes place), then to be put on the Consent Agenda for Council to approve from there.
The Commissioners reviewed the previous work plan, and discussed the items that
would be instrumental in the upcoming year to work on. Ms. Glandon said that she
would draft the new work plan and send it out to the Commission. She also noted that
at the City Council meeting on October 18t", the Council had requested that the Senior
Commission do a quarterly report to Council on what they have been doing to aid the
senior community, and to make sure that is included in the work plan. Deputy Mayor
Susan Honda said that those reports should begin in January with the New Year.
S. STAFF REPORT
• Chair Lana Bostic asked whether the Commission was going to working with Avalon
Care again for a senior event at Christmas. Deputy Mayor Susan Honda noted that this
was previously Jeri -Lynn's, and Amy Glandon said that she would contact Avalon to get
that started. Chair Bostic also noted that the Tool Library would be having a clothing
exchange on Saturday, November 19t", 2022 from 10-2. She said that clothing could be
donated, and that they would like to have things on hangers already.
• Deputy Mayor Susan Honda showed a flyer that she received regarding a free
shredding event taking place on Saturday, October 22nd, 2022 from 9-1 at the BECU
Pavilions Neighborhood Financial Center.
• Commissioner Frank Fields noted that Mayor Ferrell and Police Chief Andy Hwang
came out to SHAG and had a meeting where they talked through safety issues and
what the future plans were regarding senior safety. He said that it was a good turnout
with a lot of explanation.
6. NEXT MEETING — Wednesday, November 161", 2022 at 2:00pm in the Hylebos Room.
7. ADJOURN —The meeting adjourned at 4:01 pm.
Attest:
Amy Glandon, Executive Assistant to Council
Approved by Senior Advisory Commission:
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CITY OF FEDERAL WAY
SENIOR ADVISORY COMMISSION
2023 Annual Work Plan
Item Months Who
1. Prior Year Review
January
Staff &
Commission
2. Spreadsheet for Brochure Locations, including
January -
Staff &
Last Contact Information
December
Commission
3. Add Additional Commissioners to Commission
January-
Staff &
December
Commission
March, June,
4. Provide Quarterly Reports to City Council
September,
Commission
December
5. Continue to have Guest Representatives at
January -
Meetings for Senior Aid
December
Staff
6. Revision and Reprinting of Brochure
April &
Staff &October
Commission
7. Senior Health & Resource Fair
May
Staff &
Commission
8. Federal WayMirror Outreach for Senior Coverage
g
January -
Commission
December
9. City Website updating, including additional
January -
content
December
Staff
11Page
SENIOR ADVISORY COMMISSION 2023 ANNUAL WORK PLAN
Prior Year Review
The Commission will discuss processes and tasks from the previous year and review
ways to streamline efforts and to create ongoing impact in the future years. Staff will
work with Commissioners to ensure recommendations are in alignment with the City's
processes before implementing changes or recommending to City Council for approval.
readsheet for Brochure Locations. includina Last Contact Information
In additional to continually reloading locations with printed brochure, a spreadsheet will
be created to keep track of where Commissioners are placing brochures. This
spreadsheet will be utilized to identify prospective locations for placing senior resources.
Add Additional Commissioners to Commission
It is the goal of the Senior Advisory Commission to fill all currently vacant Commissioner
positions to keep the Commission at full strength.
Provide Quarterly Reports to City Council
On a quarterly basis, the Commission will present their current activities that have
impacted the Senior Community of Federal Way. This will be done at the regular City
Council Meetings in March, June, September and December.
Continue to have Guest Representatives at Meetings for Senior Aid
Partnering with the community and bringing together those who are working directly or
indirectly with seniors, the goal will be to have a guest representative at each monthly
meeting. By having these guests, it will create more opportunity for the Senior Advisory
Commission to be present in the community, and create a broader reach for aid to
seniors within the community.
Revision and Reprinting of Brochure
Periodic updates to the current information and addition of new information to the
Senior Resource Guide will be made prior to printing. During the printing process, three
bids will be received, and the lowest, most responsive bidder will be chosen and voted
on by the Commission.
Senior Health & Resource Fair
In May 2023, the Senior Advisory Commission will host the first annual Senior Health &
Resource Fair. This Fair will be held at the PAEC and will showcase vendors with ties to
the senior community. This Fair will be used to reach aging seniors, create additional
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community outreach, navigate aging in place, and highlight the different resources
available to the senior community as a whole within Federal Way.
Federal Way Mirror Outreach for Senior Coverage
Commissioners will reach out to the Mirror to encourage the growth of senior -related
issue coverage. The hope of this outcome is to have more regular coverage of seniors
within Federal Way.
City Website Updating, including Additional Content
Periodic updates to the current information and addition of new information to the
City's website for the Senior Advisory Commission will be made. This will include
pictures of senior events attended by the Commissioners and resources with hyperlinks.
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