10-24-2022 FEDRAC MinutesCITY OF
Federal flay
Finance / Economic Development / Regional Affairs Committee
Tuesday, October 25, 2022 5:00 p.m. — City Hall Council Chambers
SUMMARY MINUTES
CALL TO ORDER: Committee Chair Tran called the meeting to order at 5:01 pm.
COMMITTEE MEMBERS IN ATTENDANCE: Chair Tran, Councilmember Norton and
Councilmember Dovey both by Zoom.
COUNCIL MEMBERS IN ATTENDANCE: Council President Kochmar, Deputy Mayor Honda,
Councilmember Jack Walsh.
STAFF MEMBERS IN ATTENDANCE: Finance Director Steve Groom; Deputy Finance Director
Chase Donnelly; City Attorney Ryan Call; IT Director Thomas Fichtner; Community Relations
Liaison/Contract Autumn Gressett; Parks Director John Hutton; Human Resources Manager
Vanessa Audett; Community Development Director/Interim City Administrator Brian Davis;
Finance Administrative Assistant Sherri Nelson.
PUBLIC COMMENT: None.
A. Approval of Summary Minutes —September 27, 2022 Meeting
Motion to approve the September 27, 2022 minutes as written.
• Moved: Dovey
• Seconded: Norton
• Passed: 3-0
B. 2023 Highline College Small Business Development Center (SBDC) Interagency
Agreement: Presented by Interim City Administrator Brian Davis.
Interim City Administrator Brian Davis presented the partnership agreement for renewal
with Highline College, cost to the City of $24,000.
Motion to forward the proposed request to the November 1, 2022 consent agenda for
approval.
• Moved: Dovey
■ Seconded: Norton
■ Passed: 3-0
C. Employee Retention Incentive Payment Processing Plan: Presented by Human Resources
Manager Vanessa Audett.
Human Resources Manager Vanessa Audette presented the ARPA-funded employee
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retention incentive payment plan for clarification and approval with an emphasis on
consideration of pro -rating part-time employees and eligibility for employees on protected
leave status.
Motion to forward the proposed plan to the November 1, 2022 consent agenda for
approval.
■ Moved: Norton
■ Seconded: Dovey
■ Passed: 3-0
D. Town Square Park & Staircase Electrical: Presented by Community Relations
Liaison/Contract Administrator Autumn Gressett.
Community Relations Liaison/Contract Administrator Autumn Gressett presented the
Town Square Park & Staircase Electrical request seeking approval for electrical outlets for
lights and snowflake decor on the light poles within the Town Square Park & Staircase, cost
of $30,211.44.
Motion to forward the proposed request to the November 1, 2022 consent agenda for
approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0
E. Purchase of Police Vehicle Laptops: Presented by IT Director Thomas Fichtner.
IT Director Thomas Fichtner presented the request to purchase thirteen Getac laptops for
the police patrol cars that were not included in the approved budget under the Information
Technology budget, Equipment Replacement Reserves. The additional amount of
$61,846.47 will be funded from the excess reserves in the IT fund.
Motion to forward the proposed request to the November 1, 2022 consent agenda for
approval.
■ Moved: Dovey
■ Seconded: Norton
■ Passed: 3-0
F. AP Vouchers 09/16/2022—10/15/2022 & Payroll Vouchers 09/01/2022 — 09/30/2022:
Presented by Deputy Finance Director Chase Donnelly.
Deputy Director Chase Donnelly presented a summary of the monthly disbursements.
Motion to forward the vouchers to the November 1, 2022 consent agenda for approval.
• Moved: Norton
■ Seconded: Dovey
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• Passed: 3-0
G. Monthly Financial Report — September 2022: Presented by Finance Director Steve Groom.
Finance Director Steve Groom summarized the September 2022 Monthly Financial Report,
providing an update on the financial status of the city with summary and graphical
information on revenues, expenses, cash position, investments, and current economic
outlook.
Motion to forward the September Financial Report to the November 1, 2022 consent
agenda for approval.
Moved: Norton
■ Seconded: Dovey
• Passed: 3-0
Other: None
NEXT MEETING: November 22, 2022 @ 5:00pm
MEETING ADJOURNED: The meeting was adjourned at 5:48 p.m.
Attest: Approve by Committee:
L Z�Z.Z
Sherri elson, Ad inistrative Assistant II Date
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