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Parks Comm MINS 11-03-2022i:\parks comm mtg notes\2022\11-03-2022 minutes.doc CITY OF FEDERAL WAY PARKS AND RECREATION PARKS AND RECREATION COMMISSION November 3, 2022 Hylebos Meeting Room 5:00 p.m. MEETING MINUTES Present: Chair Michael Campsmith, Vice Chair George Vadino, Dave Berger and Karen Brugato Unexcused: Commissioner’s Sabrina Ettinger and Ariel Paull Staff: Jason Gerwen, Parks Deputy Director Keith Niven, Planning Manager and Mary Jaenicke, Parks Adm. Asst. II. Chair Campsmith called the meeting to order at 5:04pm. PUBLIC COMMENT None APPROVAL OF MINUTES Commissioner Berger clarified the difference between non-secular and secular. Staff Gerwen stated that it was not his intent to say that it was a religious event. Staff Jaenicke will make the change to the October minutes. Commissioner Brugato moved to approve the October Parks and Recreation Commission regular meeting minutes as written. Chair Campsmith seconded. Motion passed. COMMISSION BUSINESS Project Prioritization Matrix – Final Score Staff Gerwen reviewed the scoring of the Matrix. The purpose of this project was to prioritize how to spend the King County levy money that we’re collecting. Alderbrook asphalt trail repairs was the top scoring item. It was crossed out because this project is in the proposed budget that will be voted on by Council in November. The re-piping of the Annex restrooms was also crossed out because that site is currently the site designated for the new Maintenance Facility. Staff Gerwen added two important projects that he felt should be added to the matrix as alternate projects. Those projects are the West Hylebos Wetlands bridge replacement and the Sacajawea light pole replacement. Commissioner Berger moved to approve the Project Prioritization Matrix list with the deletions, add the alternatives and allow staff to adjust the list as needs and priorities change. Vice Chair Vadino seconded. Motion passed. Staff Gerwen provided updates on the slide replacement project at the Community Center; there have been some complications with the project and the project completion may be pushed out further. He also provided an update on how the location for the new Maintenance Facility was selected. The current facility is no longer adequate and is unsafe. The decision to use park land for the new facility was not a decision that was taken lightly. It’s necessary to have an adequate facility in order to successfully run the Parks department and the Public Works department; which is something that we don’t currently have. The current facility is not large enough to house both Parks and Public Works. City Council has approved the new location and authorized staff to begin the design work. Parks and Recreation Commission, November 3, 2022 Page 2 i:\parks comm mtg notes\2022\11-03-2022 minutes.doc 2023 Parks & Recreation Commission Workplan Development The commission reviewed the draft of the 2023 work plan. Design review and SEPA review was added to the tasks for the Steel Lake Shop replacement project. The PROS plan is not expired, but was decided to have the plan align with the City’s Comprehensive Plan so it has been added to the 2023 work plan. With the Parks Department having a chapter in the Comprehensive Plan we will receive a small amount of funding that will be used towards Master Planning Brooklake Community Center and Steel Lake Park. Chair Campsmith motioned that with the changes that were discussed to forward the 2023 Work Plan to Council for approval. Vice Chair Vadino seconded. Motion passed. STAFF REPORTS Planning Commission Meeting The joint meeting with the Parks and Recreation Commission and the Planning Commission will be held on Wednesday, May 3, 2023. This joint meeting will take the place of the May 4, 2023 Parks and Recreation Commission meeting. December Parks & Recreation Commission Meeting Chair Campsmith motioned to cancel the December 1, 2022 Parks and Recreation Commission meeting and hold elections at the January 5, 2023 meeting. Commissioner Berger seconded. Motion passed. OTHER BUSINESS Discussion was held regarding recruiting members for the Parks & Recreation Commission. Staff Gerwen will have the fliers re-posted and pushed out thru Constant Contact. NEXT MEETING/AGENDA ITEMS Commission Business Elections Change the By-Laws Possible Recreation Update. Staff Reports None ADJOURNMENT A motion was made by Commissioner Berger to adjourn the meeting in memory of H. David Kaplan. Seconded by Vice-Chair Vadino. Motion passed. Meeting adjourned at 6:07pm.