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11-08-2022 PRHSPSC MINS - Regular K:\PRHSPS Committee\2022\11-08-2022 Minutes.doc City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, November 8, 2022 5:00 p.m. SUMMARY Committee Members Present: Committee member Assefa-Dawson Committee Members Present via Zoom: Chair Walsh and Norton Council Members Present: Deputy Mayor Honda and Jack Dovey Staff Members Present: Ryan Call, City Attorney, Kurt Schwan, Professional Standards Commander, Sara Bridgeford, Human Services Manager, John Hutton, Parks Director, Jason Gerwen, Parks Deputy Director and Mary Jaenicke, Administrative Assistant II. Guests: Brian Hoffman, General Manager of Spectra Committee member Assefa-Dawson called the meeting to order at 5:00pm BUSINESS ITEMS Chair Walsh moved to forward items K and L to Public Hearing and item M to Council Business to the November 15, 2022 regular Council meeting. Committee member Norton seconded. Motion passed. Public Comment None Approval of Minutes Chair Walsh motioned to approve the October 11, 2022 minutes as written. Committee member Norton seconded. Motion passed. Report on PAEC Operations Spectra General Manager Brian Hoffman provided an update on events that were held at the Performing Arts and Event Center (PAEC) for the month of September. They had approximately 11 usage days. Mr. Hoffman provided comparisons for September 2019, 2021 and 2022. The total number of tickets sold, gross ticket revenue, gross rental revenue and gross food and beverage revenue were up in 2022 from the previous years. There are approximately 19 usage event days for December and many holiday parties. On November 26 there is a free community event Elf. This event is sponsored by the Federal Way Performing Arts Foundation. King County Covid-19 Pandemic Funding for PAEC Staff Hutton presented the background information. The 2022 King County budget included an expenditure restriction to direct county funding toward the City of Federal Way. The budget includes $50,000 reserved for the City of Federal Way Performing Arts and Events Center (PAEC) to support the Arts and Cultural programs and operations during and after the Covid-19 pandemic. Deputy Mayor Honda asked what the money could be used for. Staff Hutton answered that there are not many restrictions on the use of the funding. They have not received the funding but it will probably be used for Arts for Youth or Arts Education programing. Deputy Mayor Honda asked if it could be used for the performing groups to give them some help with paying for using the PAEC. Staff Hutton answered that it’s possible but they lost their Arts Education person due to Covid and they think it would be appropriate to get that Arts Education program up and running. The School District is coming back so they’re trying to invest in Arts for Youth. Committee member Norton moved to forward the proposed acceptance PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, November 8, 2022 Summary Page 2 of the $50,000 funding from King County to the November 15, 2022 consent agenda for approval. Chair Walsh seconded. Motion passed. Saghalie Track Replacement Completion and Release of Retainage Staff Gerwen presented the background information. The Federal Way School District partnered with the City on this project and committed to pay for half of the work. The total cost for the replacement of the rubberized track is $338,321.89. Recreation Manager Cody Geddes secured a grant from King County in the total amount of $150,000. The lifespan of the new track is between 7-10 years. Chair Walsh moved to forward the proposal to the November 15, 2022 consent agenda for approval. Committee member Norton seconded. Motion passed. Jail Services Agreement – Nisqually Jail Commander Schwan presented the background information. This is a multi-year agreement at the cost of approximately $200,000 annually. The Nisqually Jail replaces the Yakima jail because they are no longer accepting Western Washington inmates. The Nisqually jail has 24-hour medical services, medical beds and mental health beds. Committee member Norton moved to forward the Jail Services Agreement with Nisqually Jail to the November 15, 2022 Council consent agenda for approval. Chair Walsh seconded. Motion passed. Jail Services Agreement – SCORE Jail Commander Schwan presented the background information. This is a two-year agreement at the cost of approximately $1,100,000 annually. This is a 15-bed guaranteed agreement. The SCORE has 24-hour medical services, medical beds and are able to transport the subjects for any medical care that they need. Chair Walsh moved to forward the Jail Services Agreement with the SCORE Jail to the November 15, 2022 Council consent agenda for approval. Committee member Norton seconded. Motion passed. Memorandum of Understanding (MOU) Contract Amendment for Fiscal Year (FY) 2019 Edward Byrne Memorial Justice Assistance Grant (JAG) Commander Schwan presented the background information. The only item they’re asking to change is the timeframe of the agreement. They are waiting for the final reimbursement. All other terms and conditions of the original agreement, as amended, will remain in effect. Committee member Norton moved to forward the proposed FY 2019 JAG Grant MOU Contract Amendment to the November 15, 2022 Council consent agenda for approval. Chair Walsh seconded. Motion passed. Fiscal Year (FY) 2021 Edward Byrne Memorial Justice Assistance (JAG) Grant – ScanX Scout Kit Portable X-Ray Purchase Commander Schwan presented the background information. This is a portable x-ray machine for the bomb disposal unit. This allows them to put an object up and take x-rays of it on scene at a safe distance so they can determine what’s inside of it. Chair Walsh move to forward approval of the purchase of X-Ray equipment with FY 2021 JAG Grant funds to the November 15, 2022 consent agenda for approval. Committee member Norton seconded. Motion passed. Agreement Between the Washington Traffic Safety Commission (WTSC) and the Federal Way Police Department to Provide Grant Funding for Traffic Enforcement Commander Schwan presented the background information. This is a grant in the amount $22,000 for reimbursement funds for officer overtime worked on DUI’s, speeding, motorcycle and distracted driving enforcement. This is a grant that they receive annually. Chair Walsh move to forward the proposed agreement to the November 15, 2022 City Council Consent Agenda for approval. Committee member Norton seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, November 8, 2022 Summary Page 3 Public Safety Testing (PST) - Service Agreement Commander Schwan presented the background information. This is a multi-year agreement with Public Safety Testing (PST) for entry-level officer testing and Lieutenant Assessment Center services. The cost of this agreement is approximately $37,000 annually. PST is a private company that they use to do all of their entry level testing. They are also used for the internal Lieutenant Assessment Center process. Committee member Norton moved to forward the Public Safety Testing Service Agreement and Assessment Center Proposal to the November 15, 2022 Council consent agenda for approval. Chair Walsh seconded. Motion passed. South King Housing and Homelessness Partners (SKHHP) 2023 Work Plan and Budget Staff Bridgeford presented the background information. This item was before Council Committee in June for consideration and consultation. There have been no significant changes. The work plan focuses on sustainability of SKHHP and the newly established Housing Capital fund which includes House Bill 1406. Chair Walsh moved to forward the proposed SKHHP 2023 Work Plan and Budget to the November 15, 2022 consent agenda for approval. Committee member Norton seconded. Motion passed. 2023-2024 Human Services Commission Work Plan Staff Bridgeford presented the background information. One of the main bodies of work of the Human Services Commission is the evaluation of applications for social services grant funding and making recommendations to City Council. The processes will include ARPA Social Services, CDBG Capital fund process, 2025-2026 Human Services General Fund and CDBG Human Services Public Services Grant Application. The commission will also be working with staff on the addition of the Human Services chapter to the Comprehensive Plan and will be part of the development of the 2025-2029 Consolidated Plan. Committee member Norton moved to forward the proposed 2023-2024 Human Services Commission Work Plan to the November 15, 2022 consent agenda for approval. Chair Walsh seconded. Motion passed. Other Business None NEXT REGULAR MEETING January 10, 2023 ADJOURNMENT Meeting adjourned at 5:34 p.m.