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FEDRAC PKT 12-15-1999 CitŸ'ofF~~eraiway "r ..' ;':, :', . City Council ':.., >, " ' Finance/Economic DevelopmentIRegional Affairs Committee";i~.~' ,'~¡'tl .. .. ;.,<~' . " . :\,,;:C~m;Ïlall":~ Mi. Baker Conference':~oonï : (formerly Administration Coriference Room) Wednesday, December 15,1999 12:00 p.m. AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMISSION COMMENT 4. COMMITTEE BUSINESS A. Approval of November 23, 1999 Meeting Summary B. 2000 Solid Waste Grants (Rob VanOrsow) C. Intergovernmental Update (Matheson) D. 2000 Arts Commission Recommendations for Contract Services (Faber) E. 2000 Arts Commission Work Plan (Faber) F. Dumas Bay Centre Contract Renewal for American Janitorial Services (Faber) G. 401 (a) Deferred Compensation Plan (McDougal) H. Establish Authorize Signature for Municipal Court Bank Account (Mosley) I. MontWy Financial Report (Mosley) J. Vouchers (Mosley) 5. COMMITTEE REPORT 6. FUTURE AGENDA ITEMS A. B. 7. NEXT MEETING: January 18, 1999 at 12:00 p.m. >::i~ .."'," Action Action Information Action Action Action Action Action Action Action Committee Members: Mary Gates, Chair Jeanne Burbidge Linda Kochmar City Staff [wen Wang, Management Services Director Sun So, Administrative Assistant (253) 661-4080 ,,' ",:: ',' ",'~~ik' , 1, ' ,"," ': "...-,';¡",' , ,:'" ,:;:~,," City of Federal Way," ,;";~~~~,\.~~: City Council ,>ii,~;}!:::::"'} FinancelEconomic DevelopmentlRegional Affai't¡'&ö~.~~;,' , ,"" Tuesday, November 23, 1999 5:30 p.m. ,,; .,' >';" <~',City'Hall , Council Chambers MINUTES Committee in Attendance: Chair Mary Gates, Members Linda Kochmar and Jeanne Burbidge. Staff Members in Attendance: Marie Mosley, Deputy Director Management Services; Mehdi Sadri, Information Systems Manager; Mari Doring, Financial Analyst; David Moseley, City Manager; Derek Matheson, Assistant to the City Manager; Bob Sterbank, Assistant City Attorney; Kurt Reuter, Recreation Manager; Marwan Salloum, Street System Manager. . Others in Attendance: Michael Hellickson, Council Member Elect; Jim Hamilton, Federal Way Fire Department Administrator; Richard Li, Metropolitan Communication Consultants 1. CALL TO ORDER Chair Mary Gates called the meeting to order at 5:32 p.m. 2, PUBLIC COMMENT None. 3. COMMISSION COMMENT None. 4. COMMITTEE BUSINESS a) Approval of October 26. 1999 meeting minutes A correction to be made on the third line of agenda item g) Message Board Bid A ward to read ...for $24,054.49 which is 20% below the budget. Motion to approve with minor correction by Jeanne Burbidge, seconded by Linda Kochmar. Motion carried. b) Toro Infield Pro 3030 Purchase Kurt Reuter presented the Toro Infield Pro 3030 Purchase to the Committee. He requested the committee to approve a Toro Infield purchase in the amount of $12,295.00 plus tax from unspent funds trom previous capital equipment purchases budgeted for Celebration Park. Motion to approve by Linda Kochmar to forward to December 7tb Council for approval, seconded by Jeanne Burbidge. Motion carried. c) Intergovemment Update Derek Matheson updated the Committee on regional and legislative issues. He highlighted: the 1-695 impact on King 'County Budget; Olympic Pipeline; Suburban Cities Association Legislative Meeting; Housing Target Issue presentation trom City statTrescheduled 12/7 to the GMP Commission; Watersheds; and South King County Human Services Round Table. Also he mentioned: City's zone gambling facilities; Hertoz vs. City of Seattle (gross negligence of improper supervision of police officers); 1-695; Public Health; Son of 1-695, A WC survey; and transportation issues. d) Public Facility Feasibility Study - Scope of Work Derek Matheson gave an overview of the Public Facility Feasibility Study Scope of Work. He stated that the City Council set aside $37,500 of year 2000 hotel/motel tax revenue for a convention/performing arts center feasibility study. The Lodging Tax Advisory Committee prepared the scope of work for the study and is seeking Council authorization to issue a Request for Proposals (RFP) in selecting a consultant to begin work in the first quarter of2000. Motion to approve by Jeanne Burbidge to forward to December 7th Council for approval, seconded by Linda Kochmar. Motion carried. e) EMS Task Force - Appoint Jim Hamilton Derek Matheson presented an overview of the Emergency Medical Services (EMS) Task Force. He introduced Jim Hamilton to the Committee. Jim Hamilton provided information about the EMS Task Force. Staff is recommendtng appointment Jim Hamilton, Fire Department Administrator, as the City's representative on the EMS 2002 Task Force. In addition the Council may wish to shift the City's bargaining position fTom a primary emphasis on the use of County Current Expense (CX) funds for regional services to a primary emphasis on taking the steps necessary to maintain a quality, effective, and more efficient EMS system. Motion made by Linda Kochmar to forward to December 7'h Council for approval, seconded by Jeanne Burbidge. Motion carried. f) Institutional Network Agreement Mehdi Sadri presented an overview of the City's efforts in establishing an Institutional Network (I-Net) agreement with AT&T Cable Services. The agreement implements a private communications network outside of the subscriber system. He introduced Richard Li fTom Metropolitan Communication Consultants in which the City has retained their services to assist with negotiation of the agreement between the City and AT&T Cable Services. The Committee expressed interest in the I-Net agreement to provide communication linkages to and fTom all City buildings, schools, libraries, senior centers, and other facilities in the future. Staff will keep the Committee updated on the progress of I-Net in future meetings. g) Sprint Fiber Optic Franchise for S. 320'\ S. 324'" and SR99 Bob Sterbank presented Sprint Fiber Optic Franchise to the Committee. He stated that Sprint requested a fTanchise in order to locate fiber optic cable within City rights-of-way along S. 320'" Street, between Weyerhaeuser Way and 1-5, and along S. 324'" Street at its intersection with SR99. The purpose for the fiber optic cable is to connect Sprint wireless antennae located on BP A towers with the US West switched telephone network. He highlighted the following proposed franchise terms: equipment; consideration; insurance, and length of the term. Motion to approve by Jeanne Burbidge to forward to December 7'h Council for approval, seconded by Linda Kochmar. Motion carried. h) Western Wireless - Lakota Park Wireless Site Lease Bob Sterbank presented the Committee with an overview of the proposed Western Wireless Lease at Lakota Park. He mentioned terms of the lease as follows: the installation of the 6 foot high panel wireless antenna; lease amount of $975.00 per month; and insurance maintenance of$l million per occurrence and $3 million annually for both commercial general liability and automobile insurance. Some discussion ensued regarding the size of the antenna, safety of park patrons, identifying exact site for the ground mounted equipment cabinet and impact on traffic on Dash Point Road during the installation of the equipment cabinet. Staff displayed a picture of a similar model of the antenna to the Committee. Staff will follow up with Western Wireless to pin point the exact site for the equipment cabinet that will be screened by a solid fence enclosure. Also staff mentioned the disruption in traffic flow on Dash Point Road during the installation of the equipment will be at a minimal or non-existent. Motion to approve by Jeanne Burbidge to forward to December 7th Council contingent on identifying a specific location for the ground mounted equipment for approval, seconded by Linda Kochmar. Motion carried. i) Self-Propelled Asphalt Paver Bid Award Marwan Salloum presented the Self-Propelled Asphalt Paver Bid Award to the Committee, He stated that two bids were received on November 2 from Western Power Equipment for $40,725.00 and the other from Construction Machinery Inc. for $42,670.22. However, Western Power Equipment paver did not meet the advertised bid specification and could not be considered for this purchase. Therefore, staffs recommendation is to award the bid to Construction Machinery Inc. The equipment budget from the Street Maintenance Program ($38,426.00) plus savings from the Message Board purchase ($5,945.51) for a total of $44,37 1.5 I, which is more than needed for the purchase of the paver. Motion made by Linda Kochmar to forward to December 7th Council for approval of awarding the purchase of the Self Propelled Asphalt Paver to the lowest responsive, responsible bidder Construction Machinery Inc. in the amount of $42,670.22, seconded by Jeanne Burbidge. Motion carried. j) Use Tax for Using Natural or Manufactured Gas Marie Mosley presented the Use Tax on Natural or Manufactured Gas to the Committee. She recommended the approval of the natural gas or manufactured gas ordinance which will allow the collection of the use tax from the consumer of outside purchases of natural or manufactured gas. Along with approval of the interlocal agrèement that provides for the collection of this use tax by the Washington State department of Revenue. Upon a question from Council Member Kochmar, Ms,Mosley clarified that this does not implement an additional tax. Rather, this provides for the collection of a use tax ( at the same rate as our current utility tax) on consumers of out of state natural gas purchases. This essentially provides for equitable and comparable rates on in state and out of state purchases of natural gas. Motion made by Linda Kochmar to forward to December 7th Council for approval, seconded by Jeanne Burbidge. Motion carried. k) Monthly Financial Report Marie Mosley reviewed the Monthly Financial Report with the Committee. She highlighted on the sales; utility; and gambling taxes. Also reviewed the attached Summary of Sources and Uses of Operating Funds. Motion made by Jeanne Burbidge to forward to December ,'h Council for approval, seconded by Linda Kochmar. Motion carried. I) Vouchers Marie Mosley presented the vouchers for approval. She infonned the Committee of a clarification to page L-20 regarding a check that was issued on 10/29/99 to Seattle Mack Sales & Services for $116,154.10 which was voided and reissued on 11/3/99 shown on page L-25 as a duplication instead of a double payment. The reason for voiding check was to allow staff more time inspect the equipment before having the transaction completed. Chair Gates noted and initialed the change. Motion made by Linda Kochmar to forward with correction noted to December 7th Council for approval, seconded by Jeanne Burbidge. Motion carried. 5. COMMITIEE REPORT None. 6. NEXT SCHEDULED MEETING December 21, 1999 at 12:00 p.m. in the Mt. Baker Conference Room. 7. ADJOURN Chair Mary Gates adjourned the meeting at 7:00 p.m. Recorded by Sun So Item CITY OF FEDERAL WAY -- CITY COUNCIL FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE From: December 7, 1999 Cary M. Roe, Public Works Director ~ Rob Van Orsow, Solid Waste & Recycling CoordinatorQ ~~~ Date: Subject: Solid Waste and Recycling Division 2000/2001Grant Approvals Executive Summary: Five grants totaling $195,914 are available in 2000/2001 to support waste reduction and recycling programs for area residents and businesses. Public Works Department staff has already filed applications and scopes of work to reserve the available grant funds. This memorandum and its attachments summarize these grant projects. The Committee is requested to review these grants and forward this item for adoption by the City Council. Discussion: The 2000/2001 grants are consistent with grants accepted in prior years. Attachment 1 contains brief descriptions of each grant, its associated source and amount. Attachment 2 provides a summary of grant-funded programs which served the Federal Way community in 1999. As in prior years, the City Council is asked to adopt a resolution to accept the grant projects and funds, and provide authority to enter into agreements with grant agencies. Recommendation for Committee: 1. Approve the 200012001 Solid Waste and Recycling Division grant applications and programs; 2. Direct staff to prepare the appropriate resolution for acceptance of these grants from the . . varIOUS agencIes; 3. Forward this item to the January 4, 2000 City Council meeting consent agenda with a recommendation for adoption of the appropriate Resolution. APPROVAL OF COMMITTEE REPORT: Committee Chair: Mary Gates Committee Member: Jeanne Burbidge Committee Member: Linda Kochmar ß~I Attachment J 2000/2001 SOLID WASTE & RECYCLING GRANT APPLICATIONS AND PROGRAMS 1. 2000-2001 DEPARTMENT OF ECOLOGY COORDINATED PREVENTION (CPG) GRANT The grant focuses on five projects: Home Compost Bin Distribution, Regional Yard Waste Reduction Promotion Project (continuation), Electronics Recycling Project, Waste Reduction and Recycling Options Promotion (which includes production of the annual "Recycling Options" flyer), and Integrated Pest Management outreach, This grant totals $86,538 over two years, and provides 60% funding, with a 40% match requirement. The majority of the match for the CPG projects will be provided by the WRIR Grant, with the balance coming from the LHWMP grant. 2. 2000/2001 KING COUNTY "WASTE REDUCTION AND RECYCLING" PROGRAM GRANT This new grant replaces funding provided by the 1996-1999 grant of the same name. The 2000/2001 King County Waste Reduction and Recycling (WRIR) Grant focuses on the same proj ects outlined above for the CPG grant. This grant totals $41,616 in 2000, The term of this grant is anticipated to extend into 2001, with potential for an additional funding allocation for 2001. 3. 2000 KING COUNTY "CITY OPTIONAL PROGRAM" (BUSINESS RECYCLING PROGRAM) The 2000 King County "City Optional Program" Business Recycling Program Grant allocates $12,182.00 with no match requirement. This grant will focus on waste reduction and recycling outreach to businesses through "on-request" outreach and promotion of model- business recycling practices. 4. 2000 KING COUNTY "CITY OPTIONAL PROGRAM" (RECYCLING EVENTS) The 2000 King County "City Optional Program" Special Recycling Collection Event Grant allocates $13,608.00 with no match requirement. This funding will cover costs for operating two special recycling collection events in Federal Way during 2000 (scheduled for spring and fall). These events will provide residents with a convenient method to recycle a wide variety of recyclable materials that are not nonnally collected at curbside, 5. 2000 LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM GRANT The Seattle-King County Department of Public Health 2000 Local Hazardous Waste Management Program (LHWMP) Grant allocates $41,970.00 with no match requirement. This grant will primarily supplement funding for the Special Recycling Events and Integrated Pest Management outreach, and also support the Regional Yard Waste Reduction Promotion Project. ß-c:L Attachment 2 CITY OF FEDERAL WAY - PUBLIC WORKS DEPARTMENT Solid Waste & Recycling Division 1999 Grant Progress Report L Special Recycling Events Funded by: King County Solid Waste Division "City Optional Program - Recycling Events" Grant, and King County "Local Hazardous Waste Management Program" Grant. Two Special Recycling Collection Events were held: Spring (May 15) which attracted 400 participants, and Fall (September 11) which attracted 386 participants, Both events were held at the South Federal Way Park and Ride. The type and tonnage of materials collected and recycled is shown in the following table, SPRING 99 FALL 99 TYPE OF MATERIALS TONS TONS Appliances 5.44 8.31 AutomobilelMarine Batteries 1.62 1.69 Used Motor Oil/Mhed Petroleum Products 3.00 2.96 Antifreeze .79 1.00 Tires 2.23 2.61 Used Oil Filters .22 .44 Textiles and Reusable Household Goods 1.87 1.87 Scrap Wood! 46.63 32.14 Yard Debris TOTAL TONS 61.8 51.0 NUMBER OF PARTICIPANTS 400 386 n. Business Recycling Program Funded by: King County Solid Waste Division "City Optional Program - Business Recycling Program" Grant. Project Activities through November 1999 for the City of Federal Way's Business Recycling Program are summarized below. City staff completed the following activities, without the use of an' outside consultant as had been used in prior years. A. Phone Book Advertisement City staff coOrdinated with King County on the development of a "Yellow Pages" advertisement in the U.S. West Directory. As a result of this advertisement, 23 businesses contacted the City requesting assistance with recycling issues. The advertisement also generated numerous calls from residents seeking recycling options. 13-3 B. "On-Call" Outreach A total of 75 businesses received "on-ca11" outreach. These businesses were provided with information, recycling containers, and guidance on how to start or maintain waste reduction and recycling programs, as appropriate. C. Business Recycling Information Flyer A flyer promoting waste reduction and recycling practices was produced in late 1999. The flyer also highlights a new inexpensive option for cardboard recycling offered by the franchised hauler. This flyer will be distributed to 1400 businesses at year end. D. Database Support, Reporting and Tracking System All assistance, outreach and follow-up activities were recorded into the Grantor Agency's County-wide tracking system. ID. 1999 Multi-Family Recycling Program Funded by: The King County Solid Waste Division - Waste Reduction and Recycling Grant, and the Department of Ecology - Coordinated Prevention Grant and Referenda 26/39 Grant. This project focuses on boosting recycling rates for the multi-family residential sector. A. Program Implementation Through 1998, proposals which add or expand the level of recycling service were prepared and reviewed with all Multi-family property managers in Federal Way. During 1999, those proposals were actively followed up with the remaining complexes which had yet to make a decision on program implementation. B. Promotional Materials Development In addition to the wide array of promotional materials that were developed as part of the earlier phase of this project, specific materials were developed to assist each complex in overcoming their specific program implementation challenges. C. Equipment Recycling Containers (Bags) The durable, washable woven-plastic recycling bags continue to be distributed to complexes. Each is printed with instructions, as well as a list of what to recycle and discard. These bags require very little space and are considerably less expensive than the three-bin system used in single-family dwellings. Lid Chutes Staff worked with the franchised hauler to modify recycling dumpsters to make them more "recycling mendly" by installing locking lids with specialized chutes and slots for recycling cardboard. These modifications are designed to reduce contami~ation and deter illegal dumpers. This equipment was procured in 1997. In 2000, excess unused equipment may be made available for use in other recycling programs, notably office paper recycling programs at area businesses, or similar multi- family recycling programs offered in unincorporated King County. 3-4 D. Outreach Program City staff continued implementation of the comprehensive outreach program at participating complexes, including: . Developing a customized "Recycling Kick-Off Announcement" letter printed on bright paper and distributed to each resident a few days prior to program implementation, along with a remgerator magnet printed with recycling basics. This letter encourages participation in the recycling program directly trom the complex managers (as opposed to relying only on the City's brochure) and helps to announce the program kick-off date and recruit volunteers. . Distribution of the recycling bags, educational brochures, and translations of the brochure into eight languages to specified residents, as appropriate. . Provision of durable signs posted near recycling dumpsters instructing residents how to recycle; stickers with similar infonnation were affixed to recycling containers prior to delivery. City staff continues to regularly follow-up with managers following program implementation in order to prompt the highest diversion levels possible. E. Expected Diversion ofRecyclables From Multi-Family Complexes The implementation/expansion of recycling services at 53 complexes (as of November 1999) will result in a total diversion of3,515 cubic yards of recyclable material each year. IV. Household Hazardous Waste Education Funded by: King County "Local Hazardous Waste Management Program" (LHWMP) Grant. Staff worked with LHWMP to develop a survey of County residents to determine a baseline level of awareness about pesticide use reduction strategies (known as "Integrated Pest Management," or IPM). This survey will be conducted in late 1999 and early 2000. Its results will help to guide this ongoing project in 2000. The anticipated outcome is a reduction in the generation of waste fuel which then requires disposal as hazardous waste. In addition to a residential IPM focus, City operations will also be reviewed in 2000 to determine how to enact potential improvement in the City's IPM program. This will aid in enabling the City to respond to the listing of salmonids as endangered species. V. Backyard Compost Bin Distribution to Federal Way Residents Funded by: The King County Solid Waste Division - Waste Reduction and Recycling Grant, and the Department of Ecology - Coordinated Prevention Grant An RFP process resulted in retaining RPM, Inc. of Redmond, W A to provide a compost bin "truckload sale" for Federal Way residents. A direct-mail piece was developed and sent to all single- family residents to promote the event. 840 bins were distnòuted during the six-hour event held June 13, 1998, with a remaining 103 bins reserved for distribution on an as-requested basis, The availability ofthe reserved bins is promoted via the "options" brochure, the City's e-mail address, the City's new public access channel bulletin board, and during community events. Through September 1999,69 of the remaining bins were distributed for a total of909 bins distributed during 1998-1999. 13 -3 VI. Waste Reduction & Recycling Options Brochure Funded by: Department of Ecology Coordinated Prevention Grant This brochure infonns Federal Way residents of the 1999-2000 winter yard waste service schedule, while increasing awareness of other available waste reduction, recycling, disposal and household hazardous waste options. Staff completed revisions of the Options for Recycling and Disposal brochure for the latest version, and the City's graphics coordinator completed the layout. More than 19,000 brochures were distributed. vll. Recycling Program Community Outreach and Grant Reporting Administration Funded by: Department of Ecology - Coordinated Prevention Grant, and the SW&R Fund (106) City staff provided information to residents interested in recycling and hazardous materials disposal options on an ongoing basis, A display featuring information on waste reduction and recycling and hazardous waste prevention was set up and staffed at the community events listed below. The display was updated regularly and promotional items such as refillable mugs, automobile litter bags made in part with recycled plastic, and recycled-content writing pens were distributed. These grant- funded items serve to create interest in the infonnation available at the display booth. ~ Federal Way Chamber of Commerce-Business Trade Show at the SeaTac Mall. Federal Way Family Fest Steel Lake Park at Steel Lake Park. Federal Way Community Safety Fair at the SeaTac Mall. International Community Service Expo at the SeaTac Mall. ~ ~ ~ VIII. Yard Waste Reduction (a.k.a. 'Grasscycling') Promotion Campaign and Mower Sales Funded by: The King County Solid Waste Division - Waste Reduction and Recycling Grant, and the Department of Ecology - Coordinated Prevention Grant Grant funds also supported the regional Grasscycling campaign which culminated in March 1999. The campaign resulted in the subsidized sale of mulching lawnmowers and the recycling of old gas mowers in Puget Sound. The events were well received, and again received a lot of media attention -- 22 stories on television alone. Overall, sales were down about 25% fÌ"om 1998, with a total of 3,326 mowers sold (vs. 4,600 in 1998). A summary of the four 1999 events follows: Mower Type GRASS CYCLING CAMPAIGN 1999 Electric Mulchin Mower Sales b Event Location Northgate Tacoma Lake Paine Field Sammamish TOTAL 209 50 280 48 514 86 247 43 (inci. 30 rain checks 108 210 1250 227 Total nwnber of used gas mowers recycled 3,000 (estimated) K:\FEDC\ 1 999\grantsOO. wpd ß-{p CITY OF FEDERAL WAY CITY COUNCIL FINANCE AND ECONOMIC DEVELOPMENT AND REGIONAL AFFAIRS COMMITTEE Date: December 9, 1999 From: Mary Faber, Recreation and Cultural Services Manager Subject: 2000 Contract for Services Program Recommendations Background: The Contract for Services Program is arts funding program for local not for profit arts organizations, The Arts Commission leverages funding they receive by contracting with arts organizations to provide cultural programs and services for the community. Each year the Arts Commission develops funding guidelines and an application and then reviews the requests and makes recommendations to City Council. . Enclosed is a summary of the requests for funding for 2000 and the Arts Commission recommendations. Recommended funding levels are based on the 2000 Arts Commission budget allocation. Committee Recommendation: Approve the Arts Commission's recommendations for funding the 1999 Contract for Services Program, APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member G:\CLERk"\CMTE.REC 3/11/96 fl-! CITY OF FEDERAL WAY ARTS COMMISSION CONTRACT FOR SERVICES 2000 RECOMDA TIONS Organization 2000 1999 1998 Recommend Allocation Allocation Funding Description ation Aria Dance Company 1,500 1,500 N/A Funding will cover the salary of a professional choreographer to work with the group for a Company Repertoire to be presented at Knutzen Family Theater in the SPrin2 of 2000. Federal Way Chorale 3,500 3,000 3,500 Funding will cover the salaries of the professional performance accompanists comprising the chamber orchestra for the Sprin2 and Winter 2000 concerts. Federal Way Community Council 3,500 3,000 4,000 Family Fest entertainers on all stages, as well as wandering entertainers, parade bands, and - demonstrators (i.e. artists-in-action). Also seeking funding for the cost of equipment and technical support required by performers. Center Stage Theatre Arts 10,500 N/A N/A Funding will off-set reduced ticket prices offered to seniors and students from local High Conservatory School and Jr. High School drama departments, also help cover fees of contracted Actors, Directors, Desifmers and Technical Staff. Federal Way Symphony 10,150 14,000 15,000 Funds will support the production of the Sunday Matinee series and cover all or part of the orchestra musicians' fees. Harmony Kings N/A 500 N/A Funds used to employ choral director and fund coaching for competition, specifically choreo2raDhv and techniQue. Jet Cities Chorus 3,000 1,000 1,700 Funding will cover expenses involved with paying our guest artist and with the purchase of tickets to donate to the community. Puget Sound Musical Theatre 5,000 5,500 Funds will be used for the costs of the salaries of contracting the Director, Choreographer, 4,500 Music Director / Conductor, Light Designer and the Sound Designer. TOT ALS 36,650 28,000 29,700 Arts Commission Recommendations : \AR T S C 0 M\PR OGRAMS \CFS B UDG\AlI ocatOO ,doc 0/19/99 mlh j)-c7- CITY OF FEDERAL WAY CITY COUNCIL FINANCE AND ECONOMIC DEVELOPMENT AND REGIONAL AFFAIRS COMMITTEE Date: December 9, 1999 From: Mary Faber, Recreation and Cultural Services Manager Subject: 2000 Arts Commission Work Plan Back2round: The Arts Commission held a retreat in November to develop the 2000 Work Plan. The Work Plan was adopted by the Commission during the December Commission Meeting, A copy of2000 Work Program is enclosed for review. Committee Recommendation: Approve the 2000 Arts Commission Work Plan. APPROVAL OF COMMIITEE REPORT: Committee Chair Committee Member Committee Member G:\CLERKïCMTE.REC 3/11/96 £-/ 1. E. City of Federal Way Arts Commission 2000 Work Plan Public Art Committee A, Maintain City Hall Exhibits and Knutzen Family Theatre Gallery 1. Schedule artists for both galleries for 2000. TImeline: Mists scheduled by Jan. 15, 2000 2. Develop a marketing piece that promotes the exhibits at both galleries. TImeline: January, 2000 3. Develop a marketing piece that promotes the exhibits at both galleries. TImeline: January, 2000 B, Serve in an advisory role with Metro Regional Transit Authority Public Art . 1, Review art proposals for Federal Way Projects, TImeline: Tentatively scheduled for January, 2000. 2. Assist Metro Transit with any public involvement planned for the project. TImeline: On-going C. Implementation of 2% for Art and Public Art Projects at Celebration Park, 1. Review artist submittals and authorize final design. TImeline: Final design submitted to FEDRAC in February, 2000. 2. Host a dedication ceremony for the artwork installation. Timeline: Dedication ceremony planned for September, 2000. D. Develop art plans for upcoming 2% for Art Projects 1. Develop a timeline for public art involvement for the Skateboard Park. TImeline: Commission Review during March, 2000 meeting. 2. Consider opportunities for public art for BPA Phase III. TImeline: Review by Public Art Committee by April, 2000. Develop a plan for a Sculpture Exhibit at Celebration Park. 1, Research other communities outdoor sculpture programs. Timeline: March, 2000 2. Schedule a retreat to develop an overall concept for the Exhibit. TImellne: April, 2000 £-c:2- 2. 3. 3. Develop preliminary budget and project outline and timeline. TImeline: Present infonnation at June Commission meeting, 4. Develop artist prospectus. TImeline: October, 2000 F. Review Draft Public Art Policies and finalize. TImeline: Policies submitted to FEDRAC by June for approval. Cultural Relations Committee A. Update informational Arts Commission brochure TImeline: Print in February, 2000 B. Publish bi-annual newsletter: TImeline: Spring-Summer Edition mailed in March, 2000 Fall/Winter Edition mailed in September, 2000 C. Attend Chamber meetings and bring promotional items for display. TImeline: Monthly as scheduled. D. Sponsor a fundraising and grant writing seminar at KFT for non-profit arts organizations. TImeline: April, 2000 E. Update the Arts Commission informational slide program and develop a compatible version for the City's web pages. TImeline: July, 2000 F. Submit information for the cultural calendar page on a quarterly schedule. TImeline: Quarterly to coincide with the production of the Recreation Brochure. Programs Committee A. Sponsor King County Performance Network Events at the Knutzen Family Theatre. TImeline: Seattle Baroque-January 21 Mojo Big Band-March 4 B, Host reception with Contract for Services Recipients and and City Council. TImeline:Ma~h, 2000 c, Red, White and Blues Festival: 1, Review and develop new ideas for Artists in Action area. 2, Develop the idea of an integrated public art project at the event. TImeline: Artists selected and ideas finalized by March, 2000. £-3 2 4. D. 2001 Contract for Services Program. 1. Develop Update application guidelines, TImeline: June, 2000 2. Publish new guidelines. TImeline: July, 2000 3. Review applications, make recommendations for funding to Commission. TImeline: Review applications in October, approve at Commission Meeting in October E. Continue involvement and funding support of the Summer Sounds on the Beach Concert Series. Time/ine: Summer, 2000 Facilities Committee A. Continue to review/revise Knutzen Family Theatre Policies 1. Host F.W,C.P,A. and get feedback from user groups concerning the facility, policies and pricing TImeline: February, 2000 2. Develop policy for a reduced rental rates for local student recitals, TImeline: Have policy prepared for approval at February, 2000 meeting. B. Continue to educate and promote the facility to the user groups/develop an advocacy role in the community. Ttme/ine: On-going!! C. Assist City staff with storage needs of piano and public event celebrating the addition of the concert grand piano. 1, Review storage piano options and pricing, TIme/ine: February, 2000 Committee Meeting 2, Host a free or low cost public event featuring piano music. TImeline:Fifstquarle~ 2000 D. Develop on-going advocacy with the Council on facility needs. 1. Update F.E.D.RA. Committee on facility schedules and needs. 2. Invite Council members to attend Commission and Committee TImeline: Present facility usage information, 2000 schedule at the February, 2000 FEDRAC Committee. E. Host a piano concert at Knutzen Family Theatre. TImeline: Fall, 2000 ¿,,¿/ 3 5. Cultural Plan Update A small group of Arts Commissioners and members who served on the original Cultural Planning Committee will review the current plan, update and recommend a process for developing a new Cultural Plan. Funding is limited and the Focus Group will also consider funding sources as a part of their review. Timeline: Focus group review second quarter of 2000, updates and recommended process for Developing a new plan by September, 2000. k:\artscom\retwkpln.99 £-.:7 4 CITY OF FEDERAL WAY CITY COUNCIL FINANCE AND ECONOMIC DEVELOPMENT AND REGIONAL AFFAIRS COMMITTEE Date: December 9, 1999 From: Mary Faber, Recreation and Cultural Services Manager Subject: Contract Renewal for American Janitorial Seivices Backeround: Dumas Bay Centre/Knutzen Family Theatre contract with a janitorial company to provide cleaning, linen and room set-up services at Dumas Bay Centre and Knutzen Family Theatre. The current contract is valid thru December 31, 1999. Staff issued a bid for services using businesses on the small works roster. Two companies submitted bids, Professional Commercial Cleaning and American Janitorial Services. The bid document requests companies provide hourly charges for general cleaning of the facility, conference room set-up, linen service, and carpet, window and floor cleaning. Staff reviewed the bids and recommends the City contract with American Janitorial Services. Staff recommends entering into a three year contract to stabilize janitorial costs. Although cleaning charges will fluctuate based on facility usage, the following charges are estimated for the next three years: 2000 $90,400 2001 $99,400 2002 $108,400 The total amount of the three year contract would be $298,200. The bid evaluation materials are included for review. Committee Recommendation: Approve the bid submitted from American Janitorial Services at Dumas Bay Centre and authorize the City Manager initiate a three year contract for custodial and linen service. APPROVAL OF cOM.MITTEE REPORT: Committee Chair Committee Member Committee Member G:\CLERK\CMTE.REC 3/11/96 rl "at -Ight IotIIlmreat setup coat per room for bed linen cost rooms to be set up and cleanup cost setup and cleanup " of bathrooms cleanings for an _rage month per retreat bath linen coat per In an _rage for a....rage month !(comblned) shcmer cleani"" coat at DBC 100m retreat room ITØIth at DBC Professional Commercial Cleanln" Inc, S 7.50 S 49,80 11 S 3,50 S 0,80 176 S 2624,60 American Jani1orial SeIVic:es Inc. S 8.00 S 30,00 11 S 3,65 S 1,30 176 S 2 609,20 A....rage hours of cleaning per month Oncluded Recrution, Buildin" Cleanin" Hourly cleanlna rate DBC & "KFn Professional Commercial Clea.nin<l tnc, S 16,60 151.5 S 2514,90 Amerelan Jani1orial S 19,00 151,5 S 2878,50 Coat for window cleaning for entire building, inside and WIndow Cleani"" coat out Professional Commercial Cleanlnð Inc, S 410,00 Am8rican Janltlorial S 500,00 Connctor Custodial Cleaning set up and clean up per room shower, ba1h and toilet facility clean up bed linen cost Includes mattreaa DBC blank8t coat Bath Linen Coat -hour pads Professional Commercial Cleani¡¡;Olnc, S 16,60 S 7,50 S <\9,80 S 3,50 Yea S 10,00 S 0,60 American Janitorial SeIVic:es S 19,00 S 8.00 S 30,00 S 3,65 Yea S 2.25 S 1,30 The city will conaIder thematerial submitted by Responsiveness of the proposer and other evidence It may obIaJn 10 the written proposal to determine the firm" demonstrated ability with Criteria for bid award Price similar scope of ac:tMty 10 show their ability and TOTALS the purpose and history of successfully completing contracts of scope of service this type, meeting projected deadlines and exPerience in slmiliar work. Professional Commercial Cleanin" Inc, 8O' f, 1 00'1(, 25% 76% American Janitorial 100'1(, 90'1(, 1 00'1(, 95% ~þ CITY OF FEDERAL WAY SMALL WORKS ROSTER QUOTE SHEET FOR DBC/KFT - CUSTODIAL AND HOUSEKEEPING SERVICES ,J VendorNam;Pro-t'~ ~\Qt'\ClI CðTì'l (1l p~rc~ÙÁ'\ Address:' 3()7_~6 ~<?+h f;, e. City/State/Zip: K'P.I\ -\-, lÁ) ('J .~h \ rìg:b h q h>o t Â- TelePhone(ê.~3) (PL3Q- 2.QOO Fax Number: (2..53) tc8Ci- 7-q~-=3() '- C. \pnn;l\3 \J'\C . Cpc.,(1~-i.) ,,' , , Please quote the following options based upon Washington State Public Works Act RCW (39,12), Prevailing Wage Rate and the attàched standards. Contractor to furnish all necessary labor, equipment, and materials. , , Daüylweekly custodial servkes 1 st and 2nd floor cleaning - (includes all janitorial except for items described in Knutzen Family Theatre cleaning and Basement) .. I I i~ I ^ ~O Hours per week ~ X Cost per hour ~ = Total monthly custodial service -' 0 I ?, Basement area cleaning Hours per week L- X Cost per hour ~ = Total monthly custodial service J Lj q a 4 {) Knutzen Family Theatre cleaning- (Theatre, Lobby, rehersal hall, restrooms closest to the Theatre) Hours per week I XCostperhour J &.&'O = Total monthly custodial service .5cJ¿,~D ,fl.etreaL Custodia~ set up and cleanup cost 11 7 - 7.5ó Cost per retreat room for set up and clean up 49J80 .:3 "t)o -l (). cJJ .. ~O Cost per day for retreat shower, bath and toilet facility cleanup and sanitazation Bed linen cost- I flat sheet, I fitted sheet, (or 2 flat sheets) 2 pillow covers & I mattress pad DBC bed blanket cleaning per blanket Bath linen cost - per room - I face towel (l2x 12), I hand towel (l5x25), I bath towel (22x48), All sizes are a mirúmwn standard, General Custodial Maintenance 00 CARPET EXTRACTING AND CLEANING COST /e.![{. CÞ Banquet 3 & 4, 75 CC Banquet I or 2, 75. Conference 1, 3Sd:> Meeting lor 2, .35(;P Theatre, ..3.t:{(f:J all overnight rooms, 2 t.jOð Hallways entering each banquet room, ~oo ontentrance and lobby arell. Plc¡¡::;c d¡;scribe the clcaning methods used in extracting LlJe carpet and your spotting policy: 41000 cost for window cleaning for entire building inside and out. 20 C' ~ ~ cost for stripping and waxing all hard swface floors fer~. '-l- Please return this quote to th ' of Federal Way, Attention: Rob Ettinger, 3200 SW Dash Point Road, Federal Way, WA 98023 by November 24, '. F-3 //-g;¿ - C¡C¡ Dale 7 . ~~--~-~-~-~~~~==._----,-B ~ f¡;~~~----~~--=-- .., --- ------ -----------, , .==>:~~~~1~.~~~s1?i~íl~t5..~--~~~~~-~: . ..-.-.----.+,--.----- - -- - '---------' -----.--- .---.----. .--------.-.---,-.---------- --.--- --_..-_. .----------- ""--'--'-"'-"'~~~m;+h P&1o~'~~-~~;7 éz-..L)~)'~."'- ---------~f~+~QI'C~~)_7~r~~_CQ~J+s- _é~2-~- Ö) ----- ~..- ------ -- ---------C:C(U1~ T ~k~D',~\-m --- - ------- __lli_l'l~melw.~ÚJZb')gq5_:: 4Ól5 ClJf ~ ~ -.'-. .-- -- ------------.--.-- --...---,------.----..-- ,- m -.- ---------.-.-_____.mm --... ---_.~- -----.-- ---- ---- --- - __..mm__'_m_--------.---- ---___--__m--__---- ----0. ____...._n --- ----'-----'--'---.-----' ------- - - -....-.----- -.o- - -.- -. .0. ____m__-_-_- _u_---- ---------------.---------.- - - ----------------.---- _--___m____'__m______----'---- -- - -- ---- --____u_n_- ----- ----.--- ----- -------------..----.-'----__-0.-00__- ----.----- _m__- -_U__U-_'-_Um--------__-__m- ---- -.---.------_u-- n--- ---- 0. ------------------.----- ------ - . --- ----m---- ---- --------- -' m- --- --- - - ---------- --'-----'-'-'--- ,- --.------------u_--_____m____- - ----.------.-.-.-----------'----------------- --- - __n--._. ---- -- -- - __m-__--- -h_- ------ ----------- -----'--'---------_-00___----. -- - - --. ¡::-~.m._...."-' -- --_._,-------,._------- -------- --__-u__m--_--_--------.--.--------' U_--___.__n_--- - --0-.- - - ----- , - 4LcDlJ nt So p ør ù; ~o ~ 0190- SpoJoTJ - Sùpe.r-U¡SòÎ \'Îrnos) L'-I n9 ---Po (do YY> ' (q 'I rs',) II I - rY'Ctnaj-eÆ --) -- F-5 CITY OF FEDERAL WAY SMALL WORKS ROSTER QUOTE SHEET FOR DBCIKFT - CUSTODIAL AND HOUSEKEEPING SERVICES Vendor N &me: A('{\:u ì c. fLf\. lIdA') ì fotclgJ Address: p. c>. Box ~31f Cio//StateJZip: .(~+ LV A , , Telephone: Cd6"ô) gS4 - 04-33 ~e (VI~eS Xrú: ' I qg()~ Fax Nwnber: (~53) 8'S4- oif33 Please quote the following options based upon Washington State Public Works Act RCW (39.) 2), Prevailing Wage Rate and the attàched standards. Contractor to furnish' all ~ la.bor. equipment, and materials. ß ì ) J,'11~ w; /I be fey qc.:J-u. et.-I N>uA"S ~-d.. Tht'S~pn-c-e~ ~ ~ ~ ~ ~ s~v Ices. DlÙl)ÝWØekl1 custodüd senicø 1 st and 2nd floor cJesninS - (inCI~anitorial except for items described in Knutzen Family Theatre cleaning and Basement) Hoursperweek~Costperhour il c:r. 00 = Total monthly custodial service '\5 I\~-ed ~ó. Basement area cleaning ~ + ~~ 1"rct6 ~ ~env>"LI-i ~(![eO--f'.ì^!J Hours per week ~ X Cost per hour ~ := Total monthly custodial service Þ n-e~ Knutzen Famity Theatre cleaning- (Theatre, Lobby, rebersal hall, restrooms closest to the Theatre) ~f£¥e.M--'" ~~~ ies.~tlt'tLf..I~ Hours per week Åfb \"tæ~ X Cost per hour ~ = Total monthly custodial service ~ d£ d RelrØllt Custodial, sd up tlIId clemutp cost f~ '- J 4 4. oD Cost perretrcatroom for set up and clean up (fll~ sd- v-r; cJe~ u.-p 01 ~ ( l ,o\- 6 3D t, 00 Cost per day for retreat shower, bath and toilet facility cleanup and sanitazation ~ 3 ..lø S" Bed linen cost- I flat sheet, 1 fitted sheet, (or 2 flat sheets) 2piUow covers & 1 mattress pad ~ ~ "';). 5' DBC bed blanket cleaning per blanket C:ç.-f fY\QCJ41\e., lJ.)(tSMt b~) 4> r 18 OD Bath linen cost - per room - 1 face towel (l2x12), I hand towel (1545), I bath towel (22x48). All sizes are a minimum standard.' I General Custodial Maintenance 1"to_~~ lt~ ~ 'CARPET EXTRACTING AND CLEANING COST ..H ~ - lJ3anquet 3 & 4, Banquet I or 2, Conference I, Meeting I or 2, Theatre, all overnight rooms, Hallways entering each banquet room. . front entrance and lobby area. Please describe the cleaning methods used in extracting the carpet and your :d~~~~.~ ,J~~ ;:~I~~.~~irLl¥f' ~ &"00, DO cost for window cleaning for entire building inside and out Co ( 4~ lOt) W ~ - tt Ho~. ~ Del' ~ a..r ' fit ~ 1\ ( rtt ttr.I ô1S'. DOr -èost for stripping and waxing all hard swface floors (fòySqrt.t.bbìt\je>ot ú.:Xt ~~ F-lÞo-ts al&'t» , Please return this quote to the City of Federal Way. Attention: Rob Ettinger, 3200 SW Dash Point Road. Federal Way, WA 98023 by November 24, 1999, 2:00 pm /. ~ ~ " SignaturelTitl f authorized e ¡:::& 1(-~'3 -91 Date November 23, 1999 Rob Ettinger, Conference Coordinator City of Federal Way 3200 SW Dash Point Road Federal Way, WA 98023 Dear Mr. Ettinger: Names of the individuals who will be supervising the project and their areas ofresponSlòility are: 1. Bob Fritz, Owner & General Manager of all facilities 2. Yvonne Giron, Retreat Custodial Manager 3. Eric Shoopman, Assistant Manager of all facilities American Janitorial Services Personnel are all highly skilled and trained professionals in the field of Building Maintenance and Sanitation of all facilities. Our blood borne pathogen training consists of literature provided to all personnel to educate them on these situations that may be encountered in the workplace. We also have a form that they sign stating they understand the information that has been provided to them. We also follow-up with on-site supervision to make sure these precautions are strictly adhered to. Our training consists of on the job experience coupled with supervision at all facilities. Our training of management also entailed BSCA (Building Service Contractors of America) seminars and eighteen years offield experience. We also keep our personnel abreast of the most modem techniques and proven chemical usage for effectiveness especially in the area of disinfecting against a broad spectrum of gram negative and gram positive organisms. American Janitorial Service's building orientation consists of six years experience for both Bob Fritz and Yvonne Giron since the opening of Dumas Bay Centre. Bob Fritz in conjunction with Rob Ettinger were instrumental in devising and implementing the facilities' maintenance needs. American Janitorial Service personnel have consistently and successfully executed all contractual obligations at Dumas Bay Centre for all janitorial and housekeeping services for the past three years. ¡:::¡: AMERICAN JANITORIAL SERVICES PO BOX 5311 ~~, VVll 98064-5311 (253) 854-0433 BUSINESS REFERENCES: Dumas Bay Centre City of Federal Way 3200 SW Dash Point Rd FederalWa~ W1\ 98023-2399 Rob Ettinger (253) 835-2000 Les Schwab Tires 758 N. Central Kent, WA 98032 Ken Dessert (253) 852-2950 Kinko's Tukwila 112 Andover Park East Tukwila, W 1\ 98188 John G. Stebbins (206) 244-8884 LINEN FIRM REFERENCE: Western Linen 400 N. 36th, P.o. Box 31547 Seattle, WA 98103 Brian Smithson Loti McDowell 1-800-838-3878 r1 CITY OF FEDERAL WAY MEMORANDUM Date: To: December 9, 1999 Finance, Economic Development and Regional Affairs Committee From: Mary McDougal, Human Resources Manager 401(a) Deferred Compensation Plan Subject: Backl!,round: During initial contract negotiations with the City Manager, David Moseley, he expressed interest in a 401(a) deferred compensation plan. The City did not have the necessary information to determine whether this would be possible, and due to time constraints, agreement was reached which included City contributions on the City Man.ager's behalf to the current 457 deferred compensation plan. Since then, the City has received and reviewed information and has determined that it would be possible to implement a 401(a) deferred compensation plan for the City's contributions on behalf ofthe City Manager. All administrative costs would be borne by the City Manager - there would be no additional cost to the City, nor additional compensation provided to the City Manager over the current agreement. Instead, implementing a 401(a) plan would allow the City Manager to defer additional compensation on a voluntary basis to the City's 457 deferred compensation plan. This requires a change to the City Manager contract to delete the reference to the 457 deferred compensation plan, adoption of a resolution to establish a 401(a) plan, and execution of the necessary plan documents. Attached for your review are the draft documents necessary to adopt a 401 (a) plan for the City Manager. These are currently under review by the Law department. Final copies will be available for your review at the 12/21 City Council meeting or sooner. We do not expect any material changes at that time. FEDRAC Committee Action: Recommend that the City Council amend the City Manager contract to delete the reference to the 457 deferred compensation plan, adopt a resolution to establish a 40 1 (a) plan for the City Manager, and execute the necessary plan documents. I ApPROVAL OF COMl\1I'ITEE ACTION: j . :¡ .; :¡ :i :1 It Committee Chair Committee Member Committee Member -. ... . -- G¡-I -. RESOLUTION FOR A LEGISLATIVE BODY RELATING TO A MONEY PURCHASE PLAN RESOLUTION OF (EMPLOYER NAME). WHEREAS, the Employer has employees rendering valuable services; and WHEREAS, the establishment of a money pyrchase retirement plan benefits employees by providing funds. for retirement and funds for their beneficiarie$ in the event of death' aQd,.. '.' ,¡.'+ "},.~ø ~,:t.. "!:'~~' ,....$0 . '.,., '~ 'r.. (... -' WHEREAS, the Employer desires that its money purchas!ire .' ~è\a~inistered by the ICMA Retirement Corporation and that the funds held such plan bee ICMA Retirement Trust, a trust established by public employers for the collective investme ds held under their retirement and deferred compensation plans: NOW THEREFORE BE IT RESOLVED that the Employer hereby establishes or has established a money purchase retirement plan (the .Plan") in the form of: (Select one) 0 The ICMA Retirement Corporation Governmental Money Purchase & Trust, pursuant to the specific provisions of the Adoption Agreement (executed copy attached hereto). 0 The Plan and Trust provided by the Employer (executed copy attached hereto). The Plan shall be maintained for the exclusive benefit of eligible employees and their beneficiaries; and BE IT FURTHER RESOLVED that the Employer hereby executes the Declaration of Trust of the ICMA Retirement Trust, and attached hereto, intending this execution to be operative with respect to any retirement or deferred compensation plan subsequently established by the Employer, if the assets of the plan are to be invested in the ICMA Retirement Trust. BE IT FURTHER RESOLVED that the Employer hereby agrees to serve as trustee under the Plan and to invest funds held under the Plan in the ICMA Retirement Trust; and BE IT FURTHER that the (use title of official, not name) shall be the coordinator for the Plan; shall receive reports, notices, etc., from the ICMA Retirement Corporation or the ICMA Retirement Trust; shall cast, on behalf of the Employer, any required votes under the ICMA Retirement Trust; may delegate any administrative duties relating to the Plan to appropriate departments; and' BE IT FURTHER RESOLVED that the Employer hereby authorizes (use title not name) to execute all necessary agreements with the ICMA Retirement Corporation incidental to the administration of the Plan. I, , Clerk of the (City, County, etc.) of certify that the foregoing resolution proposed by (Council Member, Trustee, etc.) of , was duly passed and adopted by the (Council, Board, etc.) of the (City, at a regular meeting thereof assembled this , 1999, by the following vote: , do hereby County, etc.) of day of AYES: NAYS: ABSENT: (SEAL) ~ ..~ , ¡"~ \.- þ:' \;',..e~.;;;t ¡,\~-< " ~ '~t~\ ~ C~'k ofthe (City, County, etc,) IC~A Retirement Corporation. P. O. Box 96220 . Washington, DC 20090-6220 . 1-800-326-7272 G -;2-- ~, ... DECLARATION OF TRUST OF ICMA RETIREMENT TRUST ARTICLE I. NAME AND DEFINITIONS Section 1.1 Name: The name of the trust created hereby is the ICMA Retirement Trust. Section 1.2 Definitions: Wherever they are used herein, the following terms shall have the following respective meanings: (d) (a) 'Cf} Cg) (a) By-1aws. The by-laws referred to in Section 4,1 hereof, as 3rT1€nded from time to time.- (b) Deferred Compensation Plan. A deferred co npensation plan established and maintained by a Public Employer for the purpo:;e of providing re1iremerit income and other deferred benefrts to its employees in accordance with the provision of section 457 of the Internal Revenue Code (e) Employees. Those employees who participate in Qualified Plans and/or Deterred Compensation Plans. Employer Trust. A trust created pursuant to é.n agreement betWeen HC and a Public Employer, or an agreement between RC and a Public Employer for administrative services that is not a trust, in either case for the purpose of investing and administering the funds set aside by such Employer in connection with its Deferred Compensation agreements with its . employees or in connection with its Qualified Plan. Investment Contract. A non-negotiable contract entered into by the Retirement Trust with a financial institution that provides for a fixed rate of return on investment. ICMA. The International City/County Management Association. ICMA Trustees. Those Trystees elected by the Public Employers in accordance' with tM provisions of Section 3.1 (a) hereof, who are also members or former members of the Executive Board of ICMA. a~.3.. ,- /' (0) (p) (q) (r) (s) ~- (h) RC Trustees. Those Trustees elected by the Public Employers who, in accordance wfth the provisions of Section 3.1 (a) hereof, are also members or former members of the Board of Directors of RC. . (i) Internal Revenue Code. The Internal Revenue Code of 1986, as amended. (j) Investment Adviser. The Investment Adviser that enters into a contract with the Retirement Trust to provide advice with respect to investment of the Trust Property . ek) Portfolios. The separate commingled pools of investment established by the Investment Adviser to the Retirement Trust, under the supervision of the Trustees, for the purpose of providing investments for the Trust Property. (I) Public Employee Trustees. Those Trustees elected by the Public Employers who, in accordance with the provision of Section 3.1 (a) hereof, are full-time employees of Public Employers. em) Public Employer Trustees. Public Employers who serve as trustees of the Qualified.Plans or Deferred Compensation Plans. (n) Public Employer. A unit of State or local government, or any agency or instrumentality thereof, that has adopted a Deferred Compensation Plan or a Qualified Plan and has executed this Declaration of Trust. Qualified Plan. A plan that is sponsored by a Pùblic Employer for the purpose of providing retirement income 10 its employees and that satisfies the qualification requirements of Section 401 of the Internal Revenue Code. Public Employer Trust. A trust that is established by a Public Employer in connection with i!s Qualified Plan and that satisfies the requirements of Section 501 of the Internal Revenue Code, or a trust established by. a Public Employer in connection with its Deferred Compensation Plan and that satisfies the requirements of Section 457(b) of the Internal Revenue Code. RG. The International City Management Association Retirement Corporation. Retirement Trust. The Trust created by this Decfaration of Trust. . Trust Property. The amounts held in the Retirement Trust as provided in Section 2.3. The Trust Property shall include any income resulting from the investment to the amounts so held. Crl - 2 - '- -' (t) Trustees. The Public Employee Trustees, ICMA .Trustees and RC Trustep,- elected by the Public Employers to serve as members of the Board of Trust€: of the Retirement TrusT. ARTICLE If. CREATION AND PURPOSE OF THE TRUST; OWNERSHIP OF TRUST PROPERTY Section 2.1 Creation: fa) The Retirement Trust was created by the execution of this Declaration of Trust by the ini1iaJ Trustees and Public Employers and is established with respect to each participating Public Employer by adoption of this Declaration of Trust. Ib) The Retirement Trust is hereby expressly made a part of the appropriate Qualified Plan or Deferred Compensation Plan of each Public Employer that execUtes or has executed this Declaration of Trust. Section 2.2 Purpose and Parñcipation: la) The purpose of the Retirement TruSt is to provide for the commingled investment of funds held by the Public Employers in connection with their Deferred Compensation and Qualified Plans. The Trust Property shall be íñveSted in the Portfo./ios, in Investment Contracts, and in other inveStments recommended by the Investment Adviser under the supervision of the Board of Trustees. No part of the Trust Property will be invested in securities issued by Public Employers. (b) Participation in the Retirement Trust is limited to (i) pension and profit-sharing trusts which are maintained by Public Employers and 'that are exempt under seCtion 501 (a) of the Internal Revenue Code because the Qualified Plans related thereto qualify under section 401 la) of the Internal Revenue Code and (ii) deferred compensation plans maintained by Public Employers under Section 457 of the Internal Revenue Code (and trusts maintained by such Public Employers in connection with sÜè:h 457 plans). Seerion 2.3 Ownership of Trust Property: (a) The Trustees shall have legal title to the Trust Property. The Trust Property shall be held as follows: ' (i) tor the Public Employer TruS1€D-s for the exclusive benefit of the Employees; or (ii) in the case of a Deferred Compensation Plan maintained by a Public Employer that has not established a pubric Employer Trust for the plan. for the Publj,c Employer as beneficia! owner of the plan's assets. (b) The portion of the corpus and income of the Retirement Trust that equi1ably belongs to any Public Employer Trust may not be used for or diverted to any purpose c,-3 . - J - .. other than for the exclusive benefit of the Employees (or their beneficiaries) who are entitled TO benefits under such Public Employer Trust. Ie) No employer's' Public Employer Trust may assign any part of its equity or interest in the Retirement Trust, and any .purported assign~nt of such equity or interest shall be void. ARTICLE III. TRUSTEES Section 3.1 Number and Qualificarion of Trustees: (a}The Board of Trustees shall consist of nine Trustees. Five of the Trustees shall be full-time employees of a Public Employer (the Public Employee Trustees) who are authorized by such Public Employer TO serve as Trustee. The remaining four Trustees shall consist of two persons .who, at the time of election to the Board of Trustees, are members or former members of the Exeçutive Board of ICMA, and tWo persons who, at the time of election, are members or former members of the Board of DirecTOrs of RC. One of the ICMA Trustees and one of the RC Trustees shall, at the time of election, be full-time employees of Public Employers. [b) No person may serve as a Trustee for more than tWo terms in any ten-year period. Section 3.2 Election and Term: (a) Except for the Trustees appointed to fill vacancies pursuant to Section 3.5 hereof, the Trustees shall be elected by a vote of a majorrty of the voting Public Employers in accordance with the procedures set forth in the By-Laws. (b) At the first election of Trustees, three Trustees shall De elected for a term of three years, three Trustees shall be elected for a term of tWo years and three Trustees shall be elected for a term of one year. At each subsequent election, three Trustees shall be elected, each TO serve for a term of three years and until his or her successor is elected and qualified. Section 3.3 Nominations: The Trustees who are full-time employees of Public Employers shall serve as the Nominating Committee for the Public Employee Trustees. Tne Nominating CommiTtee shall choose candidates for Public Employee Trustee in accordance with the procedures set forth in the By-Laws. Section 3.4 Resignation and Removal: (a) Any Trustee may resign as Trustee (whhoUl need for prior or subsequent accounting) by an insTrument in writing signed by 1he Truste~ and delivered to the other Trustees and such resignation shall be effective upon such delivery, 'or at a later date according to the terms of the instrument. Any of the Trustees may be removed for cause, by a vote of a majoriLy of the Public Employers.- C, -te - 4 - - '-~ -' (b) Each Public Employee Trustee shall resign his or her position as Trustee withi,- sixty days of the date on which he or she ceases to be a full-time employee 0 Public Employer. Section 3.5 Vacancies: The term of office of a Trustee shall terminate and a vacancy shall occur in the event of his or her death, resignation, removal, adjudicated incompetence or other incapacity to perform the duties of the office of a Trustee. In the case of a vacancy, the remaining Trustees shall appoint such person as they in their discretion shall see fit (subject !O the limitations set forth in this Section), to serve for the unexpired portion of the term of the Trustee whC' has resigned or otherwise ceased to be a Trustee. The appointment shall be made by a written instrument signed by a majorTty of the Trustees. The person appointed must be the same type of Trustee (i.e., Public Employee Trustee, ICMA Trustee or FC Trustee) as the person who has ceoased to be a Trustee. An appointment of a Trus1 ee may be made in anticipation of a vacancy !O occur at a later date by reason of retirement or resignation, provided that such appointment shall not become effec live prior to such retirement or resignation. "Yhenever a vacancy shall occur, until such vacancy is filled as provided in this Section 3.5, the Trustees in office, regardl~ss of their number, shall have all the powers gran~ed to the Trustees "and shall disc 1arge all the dUties imposed upon the Trustees by this Declaration. A written instru nent certifying the existence of a vacancy signed by a majority of the Trustees sh311 be conclusive evidence of the existence of such vacancy. Section 3.6 Trustees Serve in Representative Capacity: By execUting this Declaration, each Public Employer agrees that the Public Empfoyet~ Trustees elected by the Public Employers are authorized to act as agents and repre;entatives of the Public Employers collectively. ARTICLE IV. POWERS OF TRUSTEES Section 4.1 General Powers: The Trustees shall have the power to conduct the business of the Trust and to carry on its operations, Such power shall include, but shall n~H be limited to, the power to: (a) receive the Trust Property from the Public Employers, Public Employer Trustees or the trustee or administrator under any Employer Trust; (b) enter into a contract with an Investment Adviser providing, among other things, for the establishment and operation of the Portfolios, selection of the Investment Contracts in which the Trust Property may be invested, selection of the other investments for the Trust Property and the payment of reasonable fees to the Investment Adviser and to any sub-investment adviser retained by the Investment Adviser; ° (}¡-1 - 5 - (h) (i) (j) -- (c) review annually the performance of the Investment Adviser and approve annually the contract with such Investment Adviser; (d) invest and reinvest the Trust Property in the Portfolios, the Investment ContraCts and in any other investment recommended by the Investment Adviser, but not including securrties issued by Public Employers, provided that if a Public Employer has directed that its monies be invested in one Dr more specified Portfolios or in .an Investment Contract, the Trustees of the Retirement TruSt shall invest such monies in accordance with such direCtions; (e) keep such portion of the Trust Property in cash or cash balances as the Trustees, from time to time, may deem to be in the best interest of the Retirement Trust created hereby without liability for interest thereon; (f) accept and retain for such time as they may deem a"dvisable any securities or other property received or acquired by them as Trustees hereunder, whether or not such securities or Dther property would normally be purchased as investment hereunder; . (9) cause any securities or other property held as part of the Trust Property to b€ registered in the name of the Retirement Trust or in the name of a nominee, and to hold any investments in bearer form, but the books and records of the Trustees shall at all times show that all such investments are a part of the Trust Property; make, execute, acknowledge, and deliver any and all documents of transfer and conveyance and any and all other ins1ruments that may be necessary or appropriate to carry out the powers herein granted; vote upon any stock, bonds, or other securities; give general Dr special proxies or powers of attorney with or without power of substitution; exercise any conversion privileges, subscription rights, or other options, and make any payments incidental theretO; oppose, or consent to, or otherwise participate in, corporate reorganizations or to other changes affecting corporate securities, and delegate discretionary powers and pay any assessments or charges in connection therewith; and generally exercise any of the powers of an owner with respect to stocks, bonds, securities or other property held as part of the Trust Property; enter into contracts or arrangements for goods or services required in conneCtion with the operation of the Reti:ement Trust, including, but not limÌ1ed to, contracts with custodians and contracts for the provision of administrative services; t;-% - 6 - (q) (r) (s) (t) (u) -,.\ , ~- (k) borrow or raise money for the purposes of the Retirement Trust in such amount, and upon such terms and conditions, as the Trustees shall de! advisable, provided that the aggrega-te amount of sych borrowings shall not exceed 30% of the value of the Trust Property. No person lending money to the Trustees shall be bound to see the application of the money lent or to inquire into ITS validity, expediency. or propriety or any such borrowing; (I) incur reasonable expenses as required for the operation of the Retirement Trust and deduct such expenses from of the Trust Property; (m) pay expenses properly allocable to the Trust Property incurred in connection wi1h the Deferred Comp€nS<'Jtion Plans, Qualified Plans, or the Employer Trusts and deduct such expenses from that portion of the Trust Property to which such expenses are properly allocable; (n) payout of the Trust Property all real and personal property taxes, income taxes and other taxes of any and all kinds which, in the opinion of the Trustees, are properly levied, or assessed under existing or future laws upon, or in respect of, 1he Trust Property and allocate any such taxes to the appropriate accounts; (0) adopt, amend and repeal the By-laws, provided that such By-laws are at all times consistent with the terms of this Declaration of Trust; (p) employ persons to make available interests in the Retirement Trust to employers eligible to maintain a Deferred Compensation Plan under Section 457 or a Qualified Plan under Section 401 of the Internal Revenue Code; issue the Annual Report of the Retirement Trust, and the disclosure documents and other literature used by the Retirement Trust; in addition to conducting the investment program authorized in Section 4.1 (d), make loans, including the purchase of debt obligations, provided that all such loans shall bear interest at the current market rate; contract for, and delegate any powers granted hereunder to, such officers, agents, employees, auditors and attorneys as the Trustees may select, provided that the Trustees may not delegate the powers set forth in paragraphs (bJ. (c) and (0) OT this Section 4.1 and may not delegate any powers if such delegation would violate their fiduciary duties; provide for the indemnification of the Officers and Trustees of the Retirement Trust and purchase fiduciary insurance; mainta in books and records, including separate - accounts for each Public Employer, Public Employer Trustee or Employer Trust and such addi1:iona! ~~r - 7 - "'- ' .. -' separate accounts as are required under, and consistent with. the Deferred Compensation or Qualified Plan of each Public Employer; and (v) do all such acts, take all such proceedings. and exercise all such rights and privileges, although no! specifically mentioned herein, as the Trustees may deem necessary or appropriate to administer the Trust Property and to carry out the purposes of the Retirement Trust. Section 4.2 Distribution of Trust Property: Distributions of the Trust property shall be made - to, or on behalf of, the Public Employer or Public Employer Trustee, in accordance with the terms of the Deferred. Compensation Plans, Qualified Plans or Employer Trusts. The Trustees of the Retirement Trust shall be fully protected in making payments in accordance with the directions of the Public Employers, Public Employer Trustees or trustees or administrators of any Employer Trust without ascertaining whether such payments are in compliance with the provisions of the applicable Deferred Compensation or Qualified Plan or Employer Trust. ' Section 4.3 Execution of Instruments: The Trustees may unanimously designate anyone or more of the Trustees to execute any instrument or document on behalf of all, iñcluding bUt not limi1ed to the signing or endorsement of any check and the signing of any applications, insurance and other contracts, and the action of such designated Trustee or Trustees shall have the same force and effect as if taken by all the Trustees. ARTICLE V. DUTY OF CARE AND UABILITY OF TRUSTEES Section 5.1 Duty of Care: In exercising the powers hereinbefore granted to the Trust~s, the Trustees shall perform all acts within their authority for the exclusive purpose of providing benefITs for the Public Employers in connection with non-trusteed Deferred Compensation Plans and for the Public Employer Trustees, and shall perform such acts with the care, skm, prudence and diligence in the circumstances then prevailing that a prudent person aCting in a like capacity and familiar wi1:h such maners would use in the conduct of an enterprise of a like character and with like aims. SeCtion 5.2 liability: The Trustees shall not be liable for any mistake of judgment or other action taken in good faith, and for any action taken or omitted in reliance in good fai1:h upon the books of account or other records of the Retirement Trust, upon the opinion of counsel, or upon reports made to the Retirement Trust by any of ITS officers, employees or agents or by the Investment Adviser or any sub-investment adviser, accountant, appraiser or other expert or consuttant selected with reasonable care by the Trustees, officers or employees of the Retirement Trust. The Trustees shan also not be liable for any loss sustained by the Trusl Property by reason of any invesTment made in good faith and in accordance with the standard of care set fonh in Section 5.1. tj-¡o - 8 - "'-.' , .. Section 5.3 Bond: No Trustee shall be obligated to give any bond or other security for the performance of any of his or her duties hereunder. ARTICLE VI. ANNUAL REPORT TO SHAREHOLDERS The Trustees shall annually submit to the Public Employers and Public Employer Trustees a written report of the transaCtions of the Retirement Trust. including financial statements which shall be certified by independent public accountants chosen by the Trustees. c ARTICLE VII. DURATION OR AMENDMENT OF RETIREMENT TRUST Section 7.1 WIthdrawal: A Public Employer or Public Employer Trustee may. at any time. withdraw from this Retirement Trust by delivering tc the Board of Trustees a written statement of withdrawal. In such statement. the Public Employer or Public Employer Trustee shall acknowledge that the Trust Property 3110cable to the Public Employer is derived from compensation deferred by emplc yees of ~uch Public Employer pursuant to its Deferred Compensation Plan or from ;ontributions to the accounts of Employees pursuant to a Qualified Plan. and shall designate the financial institution iò which such property shall be "transferred by the Trustees of the Retirement Trust or by the trustee or a~ministrator under an Employe r Trust. Section 7.2 Duration: The Retirement Trust shall continue l;ntil terminated by the vote of a majority of the Public Employers. each casting one vote. Upon termination. all of the Trust Property shall be paid out to the Public EmploYE rs. Public Employer Trustees or the trustees or administrators of the Employer Trusts. às appropriate. . Secrion 7.3 Amendment: The Retirement Trust may be am~nded by the vote of a majority of the Public Employers. each casting one vote. Section 7~4 Procedure: A resolution to terminate or amend the Retirement Trust or to remove a Trustee shall be submitted 10 a vote of the Public Employers if: (i) a majorrry of the Trustees so direct. or; (ii) a petition requesting a vote signed by not less than 25 percent.of the Public Employers. is submitted to the Trustees. ARTICLE VIII. MISCELLANEOUS Section 8.1 Governing law: Except as otherwise required by state or local law. this Declaration of Trust and the Retirement Trust hereby created shall be construed and .regulated by the laws of the District of Columbia. Section 8.2 Counterparts: This Declaration may be executed by the Public Employers and Trustees in two or more counterparts. each of which shall bß deemed an original bU1 alJ of which together shall conStITute one and the same instrument. c,~l/ - 9 - " " .. ICMA RETIREMENT CORPORATION GOVERNMENTAL MONEY PURCHASE PLAN & TRUST ADOPTION AGREEMENT The Employer hereby establishes a Money Purchase Plan and Trust to be known as This Plan is an amendment and restatement of an existing defined contribution money purchase plan. Yes No \.~ If yes, please specify the name of the defined contributio"~u~se plan which this Plan hereby amends and restates: c:.?\Yff. I. II. III. IV, V. Employer: The Effective Date of the Plan shall be the first day of the Plan Year during which the Employer adopts the Plan, unless an alternate Effective Date is hereby specified: Plan Year will mean: ( ) The twelve (12) consecutive month period which coincides with the limitation year. (See Section 5.04(i) of the Plan.) () The twelve (12) consecutive month period commencing on and each anniversary thereof. Normal Retirement Age shall be age (not to exceed age 65). ELIGIBILITY REQUIREMENTS: 1. The following group or groups of Employees are eligible to participate in the Plan: MPP Adoption Agreement 03/25/98 All Employees Cr -I? All Full-Time Employees Salaried Employees' Non-union Employees Management Employees Public Safety Employees General Employees Other (specify below) The group specified must correspond to a group of the same designation that is defined in the statutes, ordinances, rules, regulations, personnel manuals or other material in effect in the state or locality of the Employer. 2. The Employer hereby waives or reduces the requirement of a twelve (12) month Period of Service for participation. The required Period of Service shall be - (write N/A if an Employee is eligible to participate upon employment). If this waiver or reduction is elected, it shall apply to all Employees within the Covered Employment Classification. 3. A minimum age requirement is hereby specified for eligibility to participate. The minimum age requirement is (not to exceed age 21. Write N/A if no minimum age is declared.) VI. CONTRIBUTION PROVISIONS 1. The Employer shall contribute as follows (choose one): () Fixed Employer Contributions With Or Without Mandatory Participant Contributions, .. The Employer shall contribute on behalf of each Par- ticipant % of Earnings or $- for the Plan Year (subject to the limitations of Article V of the Plan), Each Participant is required to contribute % of Earnings or $- for the Plan Year as a condition of participation in the Plan. (Write "0" if no contribution is required.) If Participant Contributions are required under this option. a Participant shall not have the right to discontinue or vary , the rate of such contributions after becoming a Plan Participant. MPP Adoption Agreement 03/25/98 G-'/~ 2 -. ~ " , The Employer hereby elects to "pick up" the Mandatory/Required Participant Contribution. Yes No [Note to Employer: A determination letter issued to an adopting Employer is not a ruling by the Internal Revenue Service that Participant contributions that are picked up by the Employer are not includable in the Participant's gross income for federal income tax purposes. The Employer may seek such a ruling. Picked up contributions are excludable from the Participant's gross income under section 414(h)(2) of the Internal Revenue Code of 1986 only if they meet the requirements of Rev. Rul. 81-35,1981-1 C.B. 255. Those requirements are (1) that the Employer must specify that the contributions, although designated as employee contributions, are being paid by the Employer in lieu of contributions by the employee; and (2) the employee must not have the option of receiving the contributed amounts directly instead of having them paid by the Employer to the plan.] ( ) Fixed Employer Match of Participant Contributions. The Employer shall contribute on behalf of each Participant _% of Earnings for the Plan Year (subject to the limitations of Article V of the Plan) for each Plan Year that such Participant has contributed - % of Earnings or $_. Under this option, there is a single, fixed rate of Employer contributions, but a Participant may decline to make the required Participant contributions in any Plan Year, in which case no Employer contribution will be made on the Participant's behalf in that Plan Year. () Variable Employer Match Of Participant Con- tributions. The Employer shall contribute on behalf of each Par- ticipant an amount determined as follows (subject to the limitations of Article V of the Plan): % of the contributions made by the Participant for the Plan Year (not including Participant contributions exceeding _% of Earnings or S ); MPP Adoption Agreement 03/25/98 &;-;1 3 VII. VIII. ./ PLUS % of the contributions made by the Participant for the Plan Year in excess of those included in the above paragraph (but not including Participant contributions exceeding in the aggregate _% of Earnings or $ ). Employer Contributions on behalf of a Participant for a Plan Year shall not exceed $ or % of Earnings, whichever is - more or - less. 2. Each Participant may make a voluntary (unmatched), after-tax contri- bution, subject to the limitations of Section 4.05 and Article V of the Plan. Yes No 3, Employer contributions and Participant contributions shall be contributed to the Trust in accordance with the followin~ payment schedule: EARNINGS Earnings, as defined under Section 2.09 of the Plan, shall include: (a) Overtime Yes (b) Bonuses Yes No No LIMITATION ON ALLOCATIONS. If the Employer maintains or ever maintained another qualified plan in which any Participant in this Plan is (or was) a participant or could possibly become a participant, the Employer hereby agrees to limit contributions to all such plans as provided herein, if necessary in order to avoid excess contributions , (as described in Sections 5.02 and 5.03 of the Plan). 1. If the Participant is covered under another qualified defined contribution plan maintained by the Employer, the provisions of Section 5.02(a) MPP Adoption Agreement 03/25/98 Ç¡'~( $. . 4 \\ ,- IX. through (f) of the Plan will apply unless another method has been indicated below. - " () Other Method. (Provide the method under which the plans will limit total Annual Additions to the Maximum Permissible Amount, and will properly reduce any excess amounts, in a manner that precludes Employer discretion.) 2. If the Participant is or has ever been a participant in a defined benefit plan maintained by the Employer, and if the limitation in Section 5.03 of the Plan would be exceeded, then the Participant's Projected Annual Benefit under the defined benefit plan shall be reduced in accordance with the terms thereof to the extent necessary to satisfy such limitation. If such plan does not provide for such reduction, or if th~ limitation is still exceeded after the reduction, annual additions shall be reduced to the extent necessary in the manner described in Sections 5.02 and 5.02. The methods of avoiding the limitation described in this paragraph will not apply if the Employer indicates another method below. ( ) Other Method. (Note to Employer: Provide below language which will satisfy the 1.0 limitation of section 415(e) of the Code. Such language must preclude Employer discretion. See section 1.415-1 of the Regulations for guidance.) 3. The limitation year is the following 12-consecutive month period: - VESTING PROVISIONS The Employer hereby specifies the following vesting schedule, subject to (1) the minimum vesting requirements as noted and (2) the concurrence of the Plan Administrator. Years of Service Completed Percent Vesting MPP Adoption Agreement 03/25/98 5 t1 ,,/ ~ X. XI. XII. XIII, XIV. XV. Zero One Two Three Four Five Six Seven Eight Nine Ten % % % % % % % % % % % ~ Loans are permitted under the Plan, as provided in Article XIII: Yes No The Employer hereby attests that it is a unit of state or local government or an agency or instrumentality of one or more units of state or local-government. The Plan Administrator hereby agrees to inform the Employer of any amendments to the Plan made pursuant to Section 14,05 of the Plan or of the discontinuance or abandonment of the Plan. The Employer hereby appoints the ICMA Retirement Corporation as the Plan Administrator pursuant to the terms and conditions of thelCMA RETIREMENT CORPORATION GOVERNMENTAL MONEY PURCHASE PLAN & TRUST. The Employer hereby agrees to the provisions of the Plan and Trust. The Employer hereby acknowledges it understands that failure to properly fill out this Adoption Agreement may result in disqualification of the Plan. An adopting Employer may not rely on a determination letter issued by the National or District Office of the Internal Revenue Service as evidence that the Plan is qualified under section 401 of the Internal Revenue Code. In order to obtain reliance with respect to plan qualification, the Employer must apply to the appropriate key district office for a determination letter. In Witness Whereof, the Employer hereby causes this Agreement to be executed on this day of ,19_. EMPLOYER Accepted: ICMA RETIREMENT CORPORATION MPP Adoption Agreement 03/25/98 Cr -/1 6 I " 'J \ By: Title: Attest: \.t ~ "V TItle: Attest: MPP Adoption Agreement 03/25/98 &; -/~ 7 \ ..~ .... - .,' . , i' ICMA RETIREMENT CORPORATION GOVERNMENTAL MONEY PURCHASE PLAN & TRUST BASIC DOCUMENT C; /(f 0 ICMA RETIREMENT CORPORATION GOVERNMENTAL MONEY PURCHASE PLAN & TRUST TABLE OF CONTENTS I. PURPOSE.. ""'" "" """""" .......,.. ................... .................. """"""" 1 II. DEFINITIONS ...."..............................................................,................ 2.01 Account. .....;.................;.......................................................,. 1 2.02 Accounting Date ""'.........................................,........................1 2.03 Adoption Agreement ........................................,....................... 1 2.04 Beneficiary ............................................................................,. 1 2.05 Break in Service ........................................................................2 2.06 Code . ................................................................................,.... 2 2.07 Covered Employment Classification ............................................2 2.08 Disability ".....................................................,........................2 2.09 Earnings .................................................................................2 2.10 Effective Date ...............................................................""""'" 4 2.11 Employee ................................................................................4 2.12 Employer ................................................................................4 2.13 Hour of Service ...............................................................,....... 4 2.14 Nonforfeitable Interest................................................................4 2.15 Normal Retirement Age .............................................................4 2.16 Participant ...............................................................................5 2.17 Period of Service .....................................................,................ 5 2.18 Period of Severence .................................................................. 5 2.19 Plan .......................................................................................5 2.20 Plan Administriator....................................................,.............. 5 2.21 Plan Year ,..............................................................................,.5 2.22 Trust.................................................................................,......5 III. ELIGIBILITY """"""""""""""""""""""""""""""......................6 3.01 Service ...................................................................................6 3.02 Age .........................................................................................6 3.03 Return to Covered Employment Classification ............................., 6 3.04 Service Before a Break in Service ................................................6 IV, CONTRIBUTIONS """"""""""""""""";".........."...........................6 4.01 Employer Contributions """""""""""""""""""""""""""""'" 6 4.02 Forfeitures ............,...,.................................................,...........7 MPP OS/26/98 ~-;o 1 \, ," \Ð ." " ., ." II .; 4.03 Mandatory Participant Contributions ....................................... 7 4.04 Matched Participant Contributions ............................................... 7 4.05 Voluntary Participant Contributions ..................................".......... 7 4.06 Deductible Employee Contributions .............................................. 8 4.07 Military' Service Contribuitons ...........".. ....".. ..............., .......,....... 8 4.08 Changes in Participant Election ..................................................8 4.09 Portability of Benefits ............................................................... 8 4.10 Return of Employer Contributions .............................................. 10 V. LIMITATION ON ALLOCATIONS .....................................................10 5.01 Participants Only in This Plan ...".......................... .................... 10 5.02 Participants in Another Defined Contribution Plan ........................11 5.03 Participant in Defined Benefit Plan ........................"................... 13 5.04 Definitions ............................................................................13 VI. TRUST AND INVESTMENT OF ACCOUNTS ....................................... 17 6.01 Trust.........................................................................."............17 6.02 Investment Powers .........,............."........................................17 6.03 Taxes and Expenses ...........,...................................................20 6.04 Payment of Benefits ...........................................,.................... 20 6.05 Investment Funds ..........................,.......................................20 6.06 Valuation of Accounts ......................,......................................20 6.07 Participant Loan Accounts ......................................................20 VII. VESTING .....................................................,........;......................21 7.01 Vesting Schedule ...................................,............................... 21 7.02 Crediting Periods of Service .....................,............................... 21 7.03 Service After Break in Service .................................................21 7.04 Vesting Upon Normal Retirement Age .......................................22 7.05 Vesting Upon Death or Disability............................................. 22 7.06 Forfeitures ..................................,.........,...............................22 7.07 Reinstatement of Forfeitures ...................................................23 VIII. BENEFITS CLAIM ...............................,...........................,.........." 23 8.01 Claim of Benefits """""""""""""""""""""""""""'"..........23 8.02 Appeal Procedure .............................,..........,........................., 23 IX. COMMENCEMENT OF BENEFITS ...................................................23 9.01 Normal and Elective Commencement of Benefits .......................23 9.02 Restrictions on Immediate Distributions .....................,................ 24 MPP OS/26/98 (¡/~ ii 9.03 Transfer to Another Plan ............................~............................ 25 9.04 De Minimis Accounts .....................................~....................... 26 9.05 Withdrawal of Voluntary Contributions ..................................... 27 9.06 Withdrawal of Deductible Employee Contributions ...................... 27 9.07 Latest Commencement of Benefits............................................. 27 X. DISTRIBUTION REQUIREMENTS ...................................................... 27 10.01 General Rules ............,......................................................... 27 10.02 Required Beginning Date """"""""""'..................".............. 28 1 0.03 Limits on Distribution Periods ................................................28 10.04 Determination of Amount to Be Distributed Each Year ...............28 10.05 Death Distribution Provisions ................................................. 29 10.06 Definitions ........................................................""""""""" 31 XI. MODES OF DISTRIBUTION OF BENEFITS ......................................... 32 11.01 Normal Mode of Distribution .................................................. 32 11.02 Elective Mode of Distribution .......................................:.......... 32 11.03 Election of Mode ...................................................................33 11.04 Death Benefits ...................................................................... 33 XII. SPOUSAL DEATH BENEFIT REQUIREMENTS ...................................33 12.01 Application ..........................................................................33 12.02 Qualified Joint and Survivor Annuity....................................... 33 12.03 Qualified Preretirement Survivor Annuity .............~.................... 34 12.04 Notice Requirements .............................................................34 12.05 Definitions ..............,...........................................................36 12.06 Annuity Contracts ..........................................................,...... 38 XIII. LOANS TO PARTICIPANTS ..................................................,.......38 13.01 Availability of Loans to Participants .........................................38 13.02 Terms and Conditions of Loans to Participants ................."...... 39 13.03 Participant Loan Accounts ....................................,............... 42 XIV. PLAN AMENDMENT, TERMINATION AND OPTIONAL PROVISIONS ..,..........................,................................ -42 14.01 Amendment by Employer ............:.......,.................................42 14.02 Amendment of Vesting Schedule ..............................,............43 14,03 Termination by Employer ..................,...................................44 14.04 Discontinuance of Contributions ............................................44 14.05 Amendment by Plan Administrator ..........................................44 MPP OS/26/98 <"Ct-, JJ- III " ~ ", " , 4.06 Optional Provisions ............................................................... 45 XV. ADMI NISTRA TION "."" ................... ............................................. 45 15.01 Powers of the Employer ........................................................ 45 , 5.02 Duties of the Plan Administrator ............................................ 45 , 5.03 Protection of the Employer .......................................,............ 46 15.04 Protection of the Plan Administrator ........................................46 15.05 Resignation or Removal of Plan Administrator ..........................46 15.06 No Termination Penalty......................................................... 47 15.07 Decisions of Plan Administrator ...............,............................... 47 XVI. MISCELLANEOUS .......................................,...............................47 16.01 Nonguarantee of Employment ................................................. 47 , 6.02 Rights to Trust Assets ........................................................... 47 16.03 Nonalienation of Benefits ......................................................47 16.04 Qualified Domestic Relations Order ......................................... 48 16.05 Nonforfeitability of Benefits ....................................................48 16.06 Incompetency of Payee .........................................................48 16.07 Inability to Locate Payee .......................................................48 16.08 Mergers, Consolidations, and Transfer of Assets .....................49 16.09 Employer Records .................................................................49 16.10 Gender and Number ..............................................................49 16.11 Applicable Law .....................................................................49 MPP OS/26/98 r:; -.P¥ IV ICMA RETIREMENT CORPORATION GOVERNMENTAL MONEY PURCHASE PLAN & TRUST I. PURPOSE The Employer hereby adopts this Plan and Trust to provide funds for its Employees' rètirement, and to provide funds for their Beneficiaries in the event of death. The benefits provided in this Plan shall be paid from the Trust. The Plan and the Trust forming a part hereof are adopted and shall be maintained for the exclusive benefit of eligible Employees and their Beneficiaries, Except as provided in Sections 4.10 and 14.03, no part of the corpus or income of the Trust shall revert to the Employer or be used for or diverted to purposes other than the exclusive benefit of Participants and their Beneficiaries. II. DEFINITIONS 2.01 Account. A separate record which shall be established and maintained under the Trust for each Participant, and which shall include all Participant subaccounts created pursuant to Article IV, plus any Participant Loan Ac- count created pursuant to Section 13.03. Each subaccount created pursuant to Article IV shall include any earnings of the Trust and adjustments for withdrawals, and realized and unrealized gains and losses allocable thereto. The term "Account" may also refer to any of such separate subaccounts. 2.02 Accounting Date, Each day that the New York Stock Exchange is open for trading, and such other dates as may be determined by the Plan Administrator, as provided in Section 6.06 for valuing the Trust's assets. 2.03 Adoption Agreement. The separate agreement executed by the Employer through which the Employer adopts the Plan and elects among the various alternatives provided thereunder, and which upon execution, becomes an integral part of the Plan. . 2.04 Beneficiary. The person or persons designated by the Participant who, subject to the requirements of Article XII, shall receive any benefits payable hereunder in the event of the Participant's death, The designation of such Beneficiary shall be in writing to the Plan Administrator. A Participant may designate primary and contingent Beneficiaries. Where no designated MPP 03/25/98 (¡~;t!? ., ~) . , . . Beneficiary survives the Participant, the Participant's Beneficiary shall be his/her surviving spouse or, if none, his/her estate. 2.05 Break in Service. A Period of Severance of at least twelve (12) consecutive months. In the case of an individual who is absent from work for maternity or paternity reasons, the twelve (12) consecutive month period beginning on the first anniversary of the first date of such absence shall not constitute a Break in Service. For purposes of this paragraph, an absence from work for maternity or paternity reasons means an absence (1) by reason of the pregnancy of the individual, (2) by reason of the birth of a child of the individual, (3) by reason of the placement of a child with the individual in connection with the adoption of such child by such individual, or (4) for purposes of caring for such child for a period beginning immediately fol- lowing such birth or placement. 2.06 Code. The Internal Revenue Code of 1986, as amended from time to time. 2.07 Covered Employment Classification. The group or groups of Employees eligible to make and/or have contributions to this Plan made on their behalf, as specified by the Employer in the Adoption Agreement. 2.08 Disability. A physical or mental impairment which is of such permanence and degree that, as determined by the Employer, a Participant is unable because of such impairment to perform any substantial gainful activity for which he/she is suited by virtue of his/her experience, training, or education and that has lasted, or can be expected to last, for a continuous period of not less than twelve (12) months, or can be expected to result in death. The permanence and degree of such impairment shall be supported by medical evidence. If the Employer maintains a long-term disability plan, the definition of Disability shall be the same as the definition of disability in the long-term disability plan, 2,09 Earnings. . (a) General Rule. Earnings, which form the basis for computing Employer Contributions, are all of each Participant's W-2 earnings which are actually paid to the Participant during the Plan Year; plus any contributions made pursuant to a salary reduction agreement which are not includible in the gross income of the Employee under section, 125, 402(e)(3), 402(h)(1)(B), 403(b), 414(h)(2), or 457(b) of the Code. Unless the Employer elects otherwise in the Adoption Agreement, Earnings shall exclude overtime compensation and bonuses. MPP 03/25/98 C, ,jIt 2 MPP 03/25/98 (b) limitation on Earnings. Notwithstanding the foregoing, effective as of the first Plan Year beginning on or after January 1, 1989, and before January 1, 1994, the annual Earnings of each Participant taken into account for determining all benefits provided under the Plan for any Plan Year shall not exceed $200,000. This limitation shall be adjusted by the Secretary of the Treasury at the same time and in the same manner as under section 415(d) of the Code, except that the dollar increase in effect on January 1 of any calendar year is effective for years beginning in such calendar year and the first adjustment to the $200,000 limitation is effective on January 1. 1990, For Plan Years beginning on or after January 1. 1994, the annual Earnings of each Participant taken into account for determining all benefits provided under the Plan for any Plan Year shall not exceed $150,000, as adjusted for increases in the cost-ot-living in accordance with section 401(a)(17)(8) of the Code. The cost-of- living adjustment in effect for a calendar year applies to any determination period beginning in such calendar year. - If a determination period consists of fewer than twelve (12) months, the annual Earnings limit is an amount equal to the otherwise applicable annual Earnings limit multiplied by a fraction, the numerator of which is the number of months in the short determination period, and the denominator of which is twelve (12). If Earnings for any prior determination period are taken into account in determining a Participant's allocations for the current Plan Year, the Earnings for such prior determination period are subject to the applicable annual Earnings limit in effect for that prior year. For this purpose. for years beginning on or after January 1, 1989. the applicable annual Earnings limit is $200.000. In addition, in determining allocations in Plan Years beginning on or after January 1, 1994, the annual Earnings limit in effect for determination periods beginning before that date is $150.000. (c) Limitations for Governmental Plans. In the case of an eligible participant in a governmental plan (within the meaning of section 414(d) of the Code), the dollar limitation shall not apply to the extent the Earnings which are allowed to be taken into account under the Plan would be reduced below the amount which was allowed to be taken into account under the Plan as in effect on July 1, 1993, For purposes of this Section, an eligible participant is an individual who first became a Participant in the Plan during a Plan Year beginning before the first Plan Year beginning after December 31, 1993. C; -,J 1 3 ., tJ .' 2.10 Effective Date. The first day of the Plan Year during which the Employer adopts the Plan, unless the Employer elects in the Adoption Agreement an alternate date as the Effective Date of the Plan. ' 2.11 Employee. Any individual who has applied for and been hired in an employment position and who is employed by the Employer as a common law employee; provided, however, that Employee shall not include any individual who is not so recorded on the payroll records of the Employer, including any such person who is subsequently reclassified by a court of law or regulatory body as a common law employee of the Employer. For purposes of clarification only and not to imply that the preceding sentence would otherwise cover such person, the term Employee does not include any individual who performs services for the Employer as an independent contractor, or under any other non-employee classification. 2.12 Employer. The unit of state or local government or an agency or instrumentality of one (1) or more states or local governments that executes the Adoption Agreement. 2.13 Hour of Service. Each hour for which an Employee is paid or entitled to payment for the performance of duties for the Employer. 2,14 Nonforfeitable Interest. The interest of the Participant or his/her Beneficiary (whichever is applicable) in that percentage of his/her Employer Contribu- tion Account balance which has vested pursuant to Article VI\. A Participant shall, at all times, have a one hundred percent (100%) Nonforfeitable Interest in his/her Participant Contribution, Portable Benefits, and Voluntary Contribution Accounts. 2.15 Normal Retirement Age. The age which the Employer specifies in the Adoption Agreement. If the Employer enforces a mandatory retirement age. the Normal Retirement Age is the lesser of that mandatory age or the age specified in the Adoption Agreement. 2.16 Participant. An Employee or former Employee for whom contributions have been made under the Plan and who has not yet received all of the payments of benefits to which he/she is entitled under the Plan. A . Participant is treated as benefiting under the Plan for any Play Year during which the Participant received or is deemed to receive an allocation in accordance with Treas. Reg. section 1.410(b)-(3)(a), , 2.17 Period of Service. For purposes of determining an Employee's initial or continued eligibility to participate in the Plan or the Nonforfeitable Interest in the Participant's Account balance derived from Employer Contributions, an MPP 03/25/98 G-/í 4 Employee will receive credit for the aggregate of all time period{s) com- mencing with the Employee's first day of employment or reemployment and ending on the date a Break in Service begins. The first day of employment or reemployment is the first day the Employee performs an Hour of Service. An Employee will also receive credit for any Period of Severance of less than twelve (12) consecutive months. Fractional periods of a year will be expressed in terms of days. Notwithstanding anything to the contrary herein, if the Plan is an amendment and restatement of a plan that previously calculated service under the hours of service method. service shall be credited in a manner that is at-least as generous as that provided under Treas. Regs. section 1.41 0(a)-7(g). 2.18 Period of Severance, A continuous period of time during which the Employee is not employed by the Employer. Such period begins on the .. date the Employee retires, quits or is discharged, or if earlier, the twelve (12) month anniversary of the date on which the Employee was otherwise first absent from service, 2.19 Plan. This Plan, as established by the Employer, including any elected provisions pursuant to the Adoption Agreement. 2.20 Plan Administrator. The ICMA Retirement Corporation or any successor Plan Administrator. 2.21 Plan Year. The twelve (12) consecutive month period designated by the Employer in the Adoption Agreement. 2.22 Trust. The Trust created under Article VI of the Plan which shall consist of all of the assets of the Plan derived from Employer and Participant contribu- tions under the Plan, plus any income and gains thereon, less any losses, expenses and distributions to Participants and Beneficiaries. III. ELIGIBILITY 3.01 Service. Except as provided in Sections 3.02 and 3.03 of the Plan, an Employee within the Covered Employment Classification who has completed a twelve (12) month Period of Service shall be eligible to participate in the Plan at the beginning of the payroll period next commencing thereafter. The Employer may elect in the Adoption Agreement to waive or reduce the twelve (12) month Period of Service. If the Employer maintains the plan of a predecessor employer, service with such employer shall be treated a Service for the Employer. MPP 03/25/98 Ct~~f 5 t, ~ ~ 3.02 Age. The Employer may designate a minimum age requirement, not to exceed age twenty-one (21), for participation. Such age, if any, shall be declared in the Adoption Agreement. 3.03 Return to Covered Employment Classification. In the event a Participant is no longer a member of Covered Employment Classification and becomes ineligible to make contributions and/or have contributions made on his/her behalf, such Employee will become eligible for contributions immediately upon returning to a Covered Employment Classification. If such Participant incurs a Break in Service, eligibility will be determined under the Break in Service rules of the Plan. In the event an Employee who is not a member of a Covered Employment Classification becomes a member, such Employee will be eligible to participate immediately if such Employee has satisfied the minimum age and service requirements and would have otherwise previously become a Participant. 3,04 Service Before a Break in Service. All Periods of Service with the Employer are counted toward eligibility, including Periods of Service before a Break in Service. IV. CONTRIBUTIONS 4.01 Employer Contributions. For each Plan Year, the Employer will contribute to the Trust an amount as specified in the Adoption Agreement. The Employer's full contribution for any Plan Year shall be due and paid not later than thirty (30) working days after the close of the Plan Year. Each Participant will share in Employer Contributions for the period beginning on the date the Participant commences participation under the Plan and ending on the date on which such Employee severs employment with the Employer or is no longer a member of a Covered Employment Classification, and such contributions shall be accounted for separately in his/her Employer Contribution Account. Notwithstanding anything to the contrary herein, if so elected by the Employer in the Adoption Agreement. an Employee shall be required to make contributions as provided pursuant to Section 4.03 or 4.04 in order to be eligible for Employer Contributions to be made on his/her behalf to the Plan. 4.02 Forfeitures. Allamounts forfeited byten:ninated Participants, pursuant to Section 7.06, shall be allocated to a suspense account and used to reduçe dollar for dollar Employer Contributions otherwise required under the Plan for the current Plan Year and succeeding Plan Years. if necessary. Forfeitures may first be used to pay the reasonable administrative MPP 03/25/98 ()-30 6 expenses of the Plan, with any remainder being applied to reduce Employer Contributions. 4.03 Mandatory Participant Contributions. If the Employer so elects in the Adoption Agreement, each eligible Employee shall make contributions at a prescribed rate as a requirement for his/her participation in the Plan. Once such an eligible Employee becomes a Participant hereunder, he/she shall not thereafter have the right to discontinue or vary the rate of such Mandatory Participant Contributions. Such contributions shall be ac. counted for separately in the Participant Contribution Account. Such Account shall be at all times nonforfeitable by the Participant. 4.04 Matched Participant Contributions. If the Employer so elects in the Adoption Agreement, Employer Contributions shall be made on behalf of an eligible Employee for a Plan Year only if the Employee agrees to make Matched Participant Contributions for that Plan Year. The rate of Employer Contributions shall, to the extent specified in the Adoption Agreement. be based upon the rate at which Matched Participant Contributions are made for that Plan Year. Matched Participant Contributions shall be accounted for separately in the Participant Contribution Account. Such Account shall be at all times nonforfeitable by the Participant. 4.05 Voluntary Participant Contributions. If the Employer so elects in the Adoption Agreement, an eligible Employee may make voluntary (unmatched) contributions under the Plan for any Plí:ln Year in any amount up to ten percent (10%) of his/her Earnings for such Plan Year. Such contributions shall be accounted for separately in the,Participant's Voluntary Contribution Account. Such Account shall be at all times nonforfeitable by the Participant. 4.06 Deductible Employee Contributions. The Plan will not accept deductible employee contributions which are made for a taxable year beginning after December 1986. Contributions made prior to that date will be maintained in a Deductible Employee Contribution Account. The Account will share in the gains and losses under the Plan in the same manner as described in Section 6.06 of the Plan. Such Account shall be at all times nonforfeitable by the Participant. 4.07 Military Service Contributions. Notwithstanding any provision of the' Plan to the contrary, contributions, benefits and service credit with respect to qualified military service will be provided in accordance with section 414(u) of the Code. MPP 03/25/98 (;¡ /3/ 7 0, ., ~I '. J '" " If the Employer has elected in the Adoption Agreement to make loans available to Participants, loan repayments will be suspended under the Plan as permitted under section 414(u)(4) of the Code. " 4.08 Changes in Participant Election. A Participant may elect to change his/her rate of Matched Participant Contributions or Voluntary Participant Contributions at anytime or during an election period as designated by the Employer. A Participant may discontinue such contributions at any time or during an election period as designated by the Employer. 4.09 Portability of Benefits. An Employee within the Covered Employment Classification, whether or not he/she has satisfied the minimum age and service requirements of Article III, may transfer or roll over his/her interest in a plan qualified under section 401 (a) or 403(a) of the Code to this Plan, provided: - (a) (1 ) (2) The distribution is on account of termination or discontinuance of the plan or the distribution becomes payable on account of the Employee's separation from service, death, disability or after the Employee attains age fifty-nine and one-half (59- 1/2); and the form and nature of the distribution from the other plan satisfies the applicable requirements under the Code to make the transfer or rollover a nontaxable transaction to the Employee; - The amount distributed from the plan is transferred to this Plan no later than the sixtieth (60th) day after distribution was made from the plan; and (3) In the case of a rollover, the amount transferred to this Plan does not exceed the amount of the distribution reduced by the Employee contributions (if any) to the plan (other than accumulated deductible voluntary contributions). Such transfer or rollover may also be through an Individual Retirement Plan qualified under section 408 of the Code where the Individual Retirement Plan was used as a conduit from the prior plan and the transfer is made in accordance with the rules provided at (1) through (3) of this paragraph and the transfer does not include any personal contributions or earnings thereon the Participant may have made to the Individual Retirement Plan. MPP 03/25/98 t; -3~ 8 " '" The amount transferred shall be deposited in the Trust and shall be credited to a Portable Benefits Account. Such Account shall be one hundred percent (100%) vested in the Employee. The Plan will accept accumulated Deductible Employee Contributions as defined in section 72(0)(5) of the Code that were distributed from a qualified retirement plan and transferred (rolled over) pursuant to section 402(a)(5), 402(a)(7), 403(a)(4), or 408(d)(3) of the Code. Notwithstanding the above, this transferred (rolled over) amount shall be deposited to the Trust and shall be credited to a Deductible Employee Contribution Account. Such Account shall be one hundred percent (100%) vested in the Employee. (b) An Employee within the Covered Employment Classification, whether or not he/she has satisfied the minimum age and service requirement of Article III, may, upon approval by the Employer and the Plan Administrator, transfer his/her interest in another plan maintained by the Employer that is qualified under section 401 (a) ofthe Code to this Plan, provided the transfer is effected through a one-time irrevocable written election made by the Participant. The amount transferred shall be deposited in the Trust and shall be credited to sources that maintain the same attributes as the plan from which they are transferred. Such transfer shall not reduce the accrued years or service credited to the Participant for purposes of vesting or eligibility for any Plan benefits or features. 4.10 Return of Employer Contributions. Any contribution made by the Employer because of a mistake of fact must be returned to the Employer within one year of the date of contribution. v, LIMITATION ON ALLOCATIONS 5,01 Participants Only in This Plan. (a) If the Participant does not participate in, and has never participated in another qualified plan or a welfare benefit fùnd, as defined in section 419(e) of the Code, maintained by the Employer. or an individual medical account, as defined by section 415(1)(2) of the Code. maintained by the Employer, which provides an Annuai Addition, the amount of Annual Additions which may be credited to the Participant's Account for any Limitation Year will not exceed the lesser of the Maximum Permissible Amount or any other limitation contained in this Plan. If the Employer Co~tribution that would otherwise be contributed or allocated to the Participant's Account would cause the Annual Additions for the Limitation Year to exceed MPP 03/25/98 &,-3~ 9 ,. " .' MPP 03/25/98 the Maximum Permissible Amount the amount contributed or al- located will be reduced so that the Annual Additions for the limitation Year will equal the Maximum Permissible Amount. (b) Prior to determining the Participant's actual Compensation for the Limitation Year, the Employer may determine the Maximum Permissible Amount for a Participant on the basis of a reasonable estimation of the Participant's Compensation for the Limitation Year, uniformly determined for all Participants similarly situated. (c) As soon as is administratively feasible after the end of the Limitation Year, the Maximum Permissible Amount for the Limitation Year will be determined on the basis of the Participant's actual Compensation for the Limitation Year. (d) If, pursuant to Subsection (c) or as a result of the allocation of forfeitures, there is an Excess Amount, the excess will be disposed of as follows: (1 ) Any Voluntary Participant Contributions, to the extent they would reduce the Excess Amount, will be returned to the Participant; (2) If after the application of paragraph (1) an Excess Amount still exists, and the Participant is covered by the Plan at the end of the Limitation Year, the Excess Amount in the Participant's Account will be used to reduce Employer Contributions (including any allocation of forfeitures) for such Participant in the next Limitation Year, and each succeeding limitation Year if necessary; (3) If after the application of paragraph (1) an Excess Amount still exists, and the Participant is not covered by the Plan at the end ofthe Limitation Year, the Excess Amount will be held unallocated in a suspense account. The suspense account will be applied to reduce future Employer Contributions (including allocation of any forfeitures) for all remaining Par- ticipants in the next Limitation Year, and each succeeding Limitation Year if necessary; (4) If a suspense account is in existence at any time during a particular Limitation Year, all amounts in the suspense account must be allocated and reallocated to Participants' ac- counts before any Employer or any Employee contributions may be made to the Plan for that Limitation Year. Excess . G - J¿/ 10 Amounts in a suspense account may not be distributed to Participants or former Participants. 5.02 Participants in Another Defined Contribution Plan. (a) MPP 03/25/98 Unless the Employer provides other limitations in the Adoption Agreement, this Section applies if, in addition to this Plan, the Participant is covered under another qualified defined contribution plan maintained by the Employer, or a welfare benefit fund, as defined in section 419( e) of the Code, maintained by the Employer, or an individual medical account, as defined by section 415(1)(2) of the Code, maintained by the Employer, which provides an Annual Addition, during any limitation Year. The Annual Additions which may be credited to a Participant's Account under this Plan for any such limitation Year will not exceed the Maximum Permissible Amount reduced by the Annual Additions credited to a Participant's Account under the other plans and welfare benefit funds for the same limitation Year. If the Annual Additions with respect to the Participant under other defined contribution plans and welfare bene- fit funds maintained by the Employer are less than the Maximum Permissible Amount and the Employer contribution that would other- wise.be contributed or allocated to the Participant's Account under this Plan would cause the Annual Additions for the Limitation Year to exceed this limitation, the amount contributed or allocated will be reduced so that the Annual Additions under all such plans and funds for the Limitation Year will equal the Maximum Permissible Amount. If the Annual Additions with respect to the Participant under such other defined contribution plans and welfare benefit funds in the aggregate are equal to or greater than the Maximum Permissible Amount, no amount will be contributed or allocated to the Participant's Account under this Plan for the Limitation Year. (b) Prior to determining the Participant's actual Compensation for the Limitation Year, the Employer may determine the Maximum Permissible Amount for a Participant in the manner described in Section 5.01 (b). (c) As soon as is administratively feasible after the end of the limitation Year, the Maximum Permissible Amount for the limitation Year will be determined on the basis of the Participant's actual Compensation for the limitation Year. (d) If, pursuant to Subsection (c) or as a result of the allocation of forfeitures, a Participant's Annual Additions under this Plan and such other plans would result in an Excess Amount for a Limitation Year, G~3!7 11 ., ~ '. # the Excess Amount will be deemed to consist of the Annual Additions last allocated, except that Annual Additions attributable to a welfare benefit fund or individual medical account will be deemed to have been allocated first regardless of the actual allocation date. (e) If an Excess Amount was allocated to a Participant on an allocation date of this Plan which coincides with an allocation date of another plan, the Excess Amount attributed to this Plan will be the product of, (1). The total Excess Amount allocated as of such date, multiplied by (2) The ratio of (i) the Annual Additions allocated to the Participant for the limitation Year as of such date under this Plan to (ii) the total Annual Additions allocated to the Par- ticipant for the limitation Year as of such date under this and all the other qualified defined contribution plans. (f) Any Excess Amount attributed to this Plan will be disposed in the manner described in Section 5.01 (d). 5.03 Participant in Defined Benefit Plan. If the Employer maintains, or at any time maintained, a qualified defined benefit plan covering any Participant in this Plan, the sum of the Participant's Defined Benefit Fraction and Defined Contribution Fraction will not exceed 1.0 in any Limitation Year. The Annual Additions which may be credited to the Participant's Account under this Plan for any limitation Year will be limited in accordance with the Adoption Agreement. This Section will not apply in Limitation Years beginning after December 31,1999. 5.04 Definitions. For the purposes of this Article, the following definitions shall apply: (a) Annual Additions: The sum of the following amounts credited to a Participant's account for the Limitation Year: (1) Employer Contributions; (2) Forfeitures; (3) Employee contributions; and (4) Allocations under a simplified employee pension, MPP 03/25/98 &; / Ó(P 12 MPP 03/25/98 t, -, , . }. Amounts allocated, after March 31, 1984. to an individual medical account, as defined ¡nsection 415(1}(2} of the Code, which is part of a pension or annuity plan maintained by the Employer, are treated as Annual Additions to a defined contribution plan. For this purpose, any Excess Amount applied under Sections 5.01 (d) or 5.02(f) in the limitation Year to reduce Employer Contributions will be considered Annual Additions for such limitation Year. (b) Compensation: A Participant's wages, salaries, and fees for professional services and other amounts received (without regard to whether an amount is paid in cash) for personal services actually rendered in the course of employment with the Employer maintaining the Plan to the extent that the'amounts are includible in gross income (including, but not limited to, bonuses, fringe benefits, and reimbursements or other expense allowances under a nonaccountable plan (as described in Treas. Reg. section 1.62- 2(c»), excluding the following: (1) Employer Contributions to a plan of deferred compensation which are not includible in the Employee's gross income for the taxable year in which contributed, or Employer Contribu- tions under a simplified employee pension plan to the extent such contributions are deductible by the Employee, or any distributions from a plan of deferred compensation; and (2) Other amounts which received special tax benefits, or contributions made by the Employer (whether or not under a salary reduction agreement) towards the purchase of an annuity contract described in section 403(b) of the Code (whether or not the amounts are actually excludable from the gross income of the Employee). (3) Notwithstanding the above, for Limitation Years beginning after December 31, 1997, Compensation shall include: (a) any elective deferrals (as defined in section 402(g)(3) of the Code), and (b) any amount which is contributed or deferred by the Employer at the election of the Employee and which is not includible in the gross income of the 'Employee by reason of sections 125 or 457 of the Code. (}-31 13 . ~ MPP 03/25/98 For purposes of applying the limitations of this Article, Compensation for a Limitation Year is the Compensation actually paid or made available during such year. (c) Defined Benefit Fraction: A fraction, the numerator of which is the sum of the Participant's Projected Annual Benefits under all the defined benefit plans (whether or not tenninated) maintained by the Employer, and the denominator of which is the lesser of 125 percent of the dollar limitation determined for the Limitation Year under sections 415(b) and (d) of the Code or 140 percent of the Highest Average Compensation, including any adjustments under section 4~ 5(b) of the Code.. Notwithstanding the above, if the Participant was a participant as of the first day of the first Limitation Year beginning after December 31, 1986, in one (1) or more defined benefit plans maintained by the Employer which were in existence on May 6, 1986, the denominator of this fraction will not be less than 125 percent of the sum of the annual benefits under such plans which the Participant had accrued as of the close of the last Limitation Year beginning before January 1, 1987, disregarding any changes in the terms and conditions of the plan after May 5, 1986. The preceding sentence applies only if the defined benefit plans individually and in the aggregate satisfied the requirements of section 415 of the Code for all Limitation Years beginning before January 1, 1987. (d) Defined Contribution Dollar Limitation: $30,000 or, if greater, one-fourth (1/4) of the defined benefit dollar limitation set forth in section 415(b)(1) of the Code, as in effect for the Limitation Year. (e) Defined Contribution Fraction: A fraction, the numerator of which is the sum of the Annual Additions to the Participant's account under all the defined contribution plans (whether or not terminated) maintained by the Employer for the current and all prior Limitation Years (including the Annual Additions attributable to the Participant's nondeductible Employee contributions to all defined benefit plans, whether or not terminated, maintained by the Employer, and the Annual Additions attributable to all welfare benefit funds. as defined in section 41 9(e) of the Code, and individual medical accounts as defined in section 415(1)(2) of the Code, maintained by the Employer), and the denominator of which is the sum of the maximum aggregate amounts for the current and all prior Limitation Years of service with the Employer (regardless of whether a defined contribution plan was maintained by the Employer). The maximum aggregate amount in any Limitation Year is the lesser of 125 percent &; ,- :?~ 14 MPP 03/25/98 of the dollar limitation in effect under sections 415 (b) and (d) of the Code in effect under section 415(c)(1)(A) of the Code, or thirty-five percent (35%) of the Participant's Compensation for such year. If the Employee was a Participant as of the first day of the first Limitation Year beginning after December 31,1986, in one (1) or more defined contribution plans maintained by the Employer which were in existence on May 6, 1986, the numerator of this fraction will be adjusted if the sum of this fraction and the Defined Benefit Fraction would otherwise exceed 1.0 under the terms of this Plan, Under the adjustment, an amount equal to the product of (1) the excess of the sum of the fractions over 1.0 multiplied by (2) the denominator of this fraction, will be permanently subtracted from the numerator of this fraction. The adjustment is calculated using the fractions as they would be computed as of the end of the last Limitation Year beginning before January 1, 1987, and disregarding any changes in the terms and conditions of the plan madé after May 5, 1986, but using the section 415 of the Code limitation applicable to the first Limitation Year beginning on or after January 1, 1987. The Annual Addition for any Limitation Year beginning before January 1, 1987, shall not be recomputed to treat all Employee contributions as Annual Additions. (f) (g) Employer: The Employer that adopts this Plan. Excess Amount: The excess of the Participant's Annual Additions for the Limitation Year over the Maximum Permissible Amount. An Excess Amount shall include allocable income. The income allocable to an Excess Amount is equal to the sum of the allocable gain or loss for the Plan Year and the allocable gain or loss for the period between the end of the Plan Year and the date of distributions (the gap period). The Plan may use any reasonable method for computing the income allocable to an Excess Amount, provided that the method is used consistently for all Participants and for all corrective distributions under the Plan for the Plan Year, and is used by the Plan for allocating income to Participants' Accounts. (h) Highest Average Compensation: The average Compensation for the three (3) consecutive years of service with the Employer that produce the highest average. A year of service with the Employer is the tWelve (12) consecutive month period defined as the Limitation Year in the Adoption Agreement. Q-39 15 .. ') ,. 0, . ." (k) VI. (i) Limitation Year. A calendar year, or the twelve (12) consecutive month period elected by the Employer in the Adoption Agreement. All qualified plans maintained by the Employer must use the same Limitation Year. If the Limitation Year is amended to a different twelve (12) consecutive month period, the new Limitation Year must begin on a date within the Limitation Year in which the amendment is made. U) Maximum Permissible Amount: The maximum Annual Addition that may be contributed or allocated to a Participant's Account under the Plan for any Limitation Year shall not exceed the lesser of: (1 ) The Defined Contribution Dollar Limitation, or (2) Twenty-five percent (25%) of the Participant's Compensation for the Limitation Year. If a short Limitation Year is created because of an amendment changing the Limitation Year to a different twelve (12) consecutive month period, the Maximum Permissible Amount will not exceed the Defined Contribution Dollar Limitation multiplied by the following frac- tion: Number of months in the short Limitation Year 12 Projected Annual Benefit: The annual retirement benefit (adjusted to an actuarially equivalent straight life annuity if such benefit is expressed in a form other than a straight life annuity or qualified joint and survivor annuity) to which the Participant would be entitled under the terms of the plan assuming: (1 ) The Participant will continue employment until Normal Retirement Age under the plan (or current age, if later), and (2) The Participant's Compensation for the current Limitation Year and all other relevant factors used to determine benefits under the plan will remain constant for all future Limitation Years. TRUST AND INVESTMENT OF ACCOUNTS , 6.01 Trust A Trust is hereby created to hold all of the assets of the Plan for the exclusive benefit of Participants and Beneficiaries, except that expenses and taxes may be paid from the Trust as provided in Section 6.03. The MPP 03/25/98 b; - /0 16 trustee shall be the Employer or such other person which agrees to act in that capacity hereunder. .6.02 Investment Powers. The trustee or the Plan Administrator, acting as agent for the trustee, shall have the powers listed in this Section with respect to investment of Trust assets, except to the extent that the investment of Trust assets is controlled by Participants, pursuant to Section 13.03. MPP 03/25/98 (a) To invest and reinvest the Trust without distinction between principal and income in common or preferred stocks, shares of regulated investment companies and other mutual funds, bonds, loans, notes, d€bentures, certificates of deposit, contracts with insurance companies including but not limited to insurance, individual or group annuity, deposit administration, guaranteed interest contracts, and deposits at reasonable rates of interest at banking institutions including but not limited to savings accounts and certificates of deposit. Assets of the Trust may be invested in securities that involve a higher degree of risk than investments that have demonstrated their investment performance over an extended period of time. (b) To invest and reinvest all or any part of the assets of the Trust in any common, collective or commingled trust fund that is maintained by a bank or other institution and that is available to Employee plans qualified under section 401 of the Code, or any successor provisions thereto, and during the period of time that an investment through any such medium shall exist, to the extent of participation of the Plan, the declaration of trust of such common, collective, or commingled trust fund shall constitute a part of this Plan. (c) To invest and reinvest all or any part of the assets of the Trust in any group annuity, deposit administration or guaranteed interest contract issued by an insurance company or other financial institution on a commingled or collective basis with the assets of any other plan or trust qualified under section 401 (a) of the Code or any other plan described in section 401 (a)(24) of the Code, and such contract may be held or issued in the name of the Plan Administrator, or such custodian as the Plan Administrator may appoint. as agent and nominee for the Employer. During the period that an investment through any such contract shall exist, to the extent of participation of the Plan, the terms and conditions of such contract shall constitute a part of the Plan. (d) To hold cash awaiting investment and to keep such portion of the Trust in cash or cash balances, without liability for interest, in such G ~ 11 . 17 t, 81 >I' . ~ MPP 03/25/98 amounts as may from time to time be deemed to be reasonable and necessary to meet obligations under the Plan or otherwise to be in the best interests of the Plan. (e) To hold, to authorize the holding of, and to register any investment to the Trust in the name of the Plan, the Employer, or any nominee or agent of any of the foregoing, including the Plan Administrator, or in bearer form, to deposit or arrange for the deposit of securities in a qualified central depository even though, when so deposited, such securities may be merged and held in bulk in the name of the nominee of such depository with other securities deposited therein by any other person, and to organize corporations or trusts under the laws of any jurisdiction for the purpose of acquiring or holding title to any property for the Trust, all with or without the addition of words or other action to indicate that property is held in a fiduciary or representative capacity but the books and records of the Plan shall at all times show that all such investments are part of the Trust. (f) Upon such terms as may be deemed advisable by the Employer or the Plan Administrator, as the case may be, for the protection of the interests of the Plan or for the preservation of the value of an invest- ment, to exercise and enforce by suit for legal or equitable remedies or by other action, or to waive any right or claim on behalf of the Plan or any default in any obligation owing to the Plan, to renew, extend the time for payment of, agree to a reduction in the rate of interest on, or agree to any other modification or change in the terms of any obligation owing to the Plan, to settle, compromise, adjust, or submit to arbitration any claim or right in favor of or against the Plan, to exercise and enforce any and all rights of foreclosure, bid for property in foreclosure, and take a deed in lieu of foreclosure with or without paying consideration therefor, to commence or defend suits or other legal proceedings whenever any interest of the Plan requires it, and to represent the Plan in all suits or legal proceedings in any court of law or equity or before any body or tribunal. (g) To employ suitable consultants, depositories, agents, and legal counsel on behalf of the Plan. (h) To open and maintain any bank account or accounts in the name of the Plan, the Employer, or any nominee or agent of the foregoing, including the Plan Administrator. in any bank or banks. (i) To do any and all other acts that may be deemed necessary to carry out any of the powers set forth herein. G -:.iP- 18 6.03 Taxes and Expenses. All taxes of any and all kinds whatsoever that may be levied or assessed under existing or Mure laws upon. or in respect to the Trust, or the income thereof, and all commissions or acquisitions or dispositions of securities and similar expenses of investment and reinvestment of the Trust, shall be paid from the Trust. Such reasonable compensation of the Plan Administrator, as may be agreed upon from time to time by the Employer and the Plan Administrator. and reimbursement for reasonable expenses incurred by the Plan Administrator in performance of its duties hereunder (including but not limited to fees for legal, accounting, investment and custodial services) shall also be paid from the Trust. However. no person who is a fiduciary within the meaning of section 3(21 )(A~ of ERISA and regulations promulgated thereunder. and who receives full-time pay from the Employer may receive compensation from the Trust. except for expenses properly and actually incurred, 6.04 Payment of Benefits. The payment of benefits from the Trust in accordance with the terms of the Plan may be made by the Plan Administrator. or by any custodian or other person so authorized by the Employer to make such disbursement. The Plan Administrator, custodian or other person shall not be liable with respect to any distribution of Trust assets made at the direction of the Employer. 6.05 Investment Funds. In accordance with uniform and nondiscriminatory rules established by the Employer and the Plan Administrator, the Participant may direct his/her Accounts to be invested in one (1) or more investment funds available under the Plan; provided. however, that the Participant's investment directions shall not violate any investment restrictions established by the Employer and shall not include any investment in collectibles, as defined in section 408(m) of the Code. 6.06 Valuation of Accounts. As of each Accounting Date, the Plan assets held in each investment fund offered shall be valued at fair market value and the investment income and gains or losses for each fund shall be determined, Such investment income and gains or losses shall be allocated proportionately among all Account balances on a fund-by-fund basis. The allocation shall be in the proportion that each such Account balance as of the immediately preceding Accounting Date bears to the total of all such Account balances as of that Accounting Date. For purposes of this Article. all Account balances include the Account balances of all Participants and Beneficiaries. 6.07 Participant Loan Accounts. , Participant Loan Accounts shall be invested in accordance with Section 13.03 of the Plan. Such Accounts shall not share in any investment income and gains or losses of the investment funds described in Section 6.05. MPP 03/25/98 (1-13 19 A, ..' -I '0 ., " VII. VESTING 7.01 Vesting Schedule. The portion of a Participant's Account attributable to Mandatory Participant Contributions, Matched Participant Contributions, or Voluntary Participant Contributions, and the earnings thereon, shall be at all times nonforfeitable by the.Participant. A Participant shall have a Nonforfeitable Interest in the percentage of his/her Employer Contribution Account established under Section 4.01 determined pursuant to the schedule elected by the Employer in the Adoption Agreement. 7.02 Crediting Periods of Service. Except as provided in Section 7.03, all of an Employee's Periods of Service with the Employer are counted to determine the nonforfeitable percentage in the Employee's Account balance derived from Employer Contributions. If the Employer maintains the plan of a predecessor employer, service with such employer will be treated as service for the Employer. For purposes of determining years of service and Breaks in Service for purposes of computing a Participant's nonforfeitable right to the Account balance derived from Employer Contributions, the twelve (12) consecutive month period will commence on the date the Employee first performs an hour of service and each subsequent twelve (12) consecutive month period will commence on the anniversary of such date. 7.03 Service After Break in Service. In the case of a Participant who has a Break in Service of at least five (5) years, all Periods of Service after such Breaks in Service will be disregarded for the purpose of determining the nonforfeitable percentage of the Employer-derived Account balance that accrued before such Break, but both pre-Break and post-Break service will count for the purposes of vesting the Employer-derived Account balance that accrues after such Break. Both Accounts will share in the earnings and losses of the fund. In the case of a Participant who does not have a Break in Service of at least five (5) years, both the pre-Break and post-Break service will count in vesting both the pre-Break and post-Break Employer-derived Account balance. In the case of a Participant who does not have any nonforfeitable right to the Account balance derived from Employer Contributions, years of service before a period of consecutive one (1) year Breaks in Service will not be taken into account in computing eligibility service if the number of consecutive one (1) year Breaks in Service in such period equals or exceeds the greater of five (5) or the aggregate number of years of service. MPP 03/25/98 G -'i~ 20 .. . . Such aggregate number of years of service will not include any years of service disregarded under the preceding sentence by reason of prior Breaks in Service. If a Participant's years of service are disregarded pursuant to the preceding paragraph, such Participant will be treated as a new Employee for eligibility purposes. If a Participant's years of service may not be disregarded pursuant to the preceding paragraph, such Participant shall continue to participate in the Plan, or, if terminated, shall participate immediately upon reemployment. 7.04 Vesting Upon Normal Retirement Age. Notwithstanding Section 7.01 of the Plan, a Participant shall have a Nonforfeitable Interest in his/her entire Employer Contribution Account, to the extent that the balance of such Account has not previously been forfeited pursuant to Section 7.06 of the Plan, if he/she is employed on or after his/her Normal Retirement Age. 7.05 Vesting Upon Death or Disability. Notwithstanding Section 7.01 of the Plan, in the event of Disability or death, a Participant or his/her Beneficiary shall have a Nonforfeitable Interest in his/her entire Employer Contribution Account, to the extent that the balance of such Account has not previously been forfeited pursuant to Section 7.06 of the Plan. 7,06 Forfeitures. Except as provided in Sections 7.04 and 7.05 of the Plan or as otherwise provided in this Section 7.06, a Participant who separates from service prior to obtaining full vesting shall forfeit that percentage of his/her Employer Contribution Account balance which has not vested as of the date such Participant incurs a Break in Service of five (5) consecutive years or, if earlier, the date such Participant receives, or is deemed under the provisions of Section 9.04 to have received, distribution of the entire Nonforfeitable Interest in his/her Employer Contribution Account. If a Participant receives a voluntary distribution of less than the entire vested portion of his/her Employer Contribution Account, the part of the nonvested portion that will be treated as a forfeiture is the total nonvested portion multiplied by a fraction, the numerator of which is the amount of the distribution attributable to Employer Contributions and the denominator of which is the total value of the vested Employer Contribution Account. No forfeiture will occur solely as a result of a Participant's withdrawal of Employee Contributions. Forfeitures shall be allocated in the manner described in Section 4.02. 7.07 Reinstatement of Forfeitures. If the Participant returns to the employment of the Employer before incurring a Break in Service of five (5) consecutive MPP 03/25/98 61-,/5 21 years, any amounts forfeited pursuant to Section 7.06 shall be reinstated to the Participant's Employer Contribution Account on the date of repayment by the Participant of the amount distributed to such Participant from his/her Employer Contribution Account; provided, however, that if such Participant forfeited his/her Account balance by reason of a deemed distribution, pursuant to Section 9.04, such amounts shall be automatically restored upon the reemployment of such Participant. Such repayment must be made before the earlier of five (5) years after the first date on which the Participant is subsequently reemployed by the Employer, or the date the Participant incurs a Break in Service of five (5) consecutive years. VIII. BENEFITS CLAIM 8.01 Claim of Benefits. A Participant, Employee or Beneficiary shall notify the Plan Administrator in writing of a claim of benefits under the Plan. The Plan Administrator shall take such steps as may be necessary to facilitate the payment of such benefits to the Participant, Employee or Beneficiary. 8.02 Appeal Procedure. If any claim for benefits is denied by the-Plan Administrator, the Plan Administrator shall notify the claimant in writing of such denial, setting forth the specific reasons and citing reference to specific provisions of the Plan upon which the denial is based. An appeal period of sixty (60) days after receipt of the notification of denial shall be granted, and said notification shall advise the claimant of the appeal procedure. The claimant shall file the appeal with the Plan Administrator. whose decision shall be final, to the extent provided by Section 15.07. IX. COMMENCEMENT OF BENEFITS 9.01 Normal and Elective Commencement of Benefits. A Participant who retires, becomes Disabled or separates from service for any other reason may elect by written notice to the Plan Administrator to have the distribution of benefits commence on any date, provided that such distribution complies with Sections 9.02 and 9.07. Such election must be made in writing during the ninety (90) day period ending on the date as of which benefit payments are to commence. A Participant's election shall be revocable and may be amended by the Participant. The failure of a Participant and the Participant's Spouse to consent to a distribution while a benefit is immediately distributable, within the meaning of section 9,02 of the Plan, shall be deemed to be an election to defer commencement of payment of any benefit. 9.02 Restrictions on Immediate Distributions. Notwithstanding anything to the contrary in Section 9.01 of the Plan, if the value of a Participant's vested MPP 03/25/98 (;¡-1& 22 I, c, <I, .. MPP 03/25/98 Account balance exceeds (or at any time of any prior distribution exceeded) the dollar limit under section 411(a)(11 )(A) of the Code, and the Account balance is immediately distributable, the Participant and the Participant's Spouse (or where either has died, the survivor) must consent to any distribution of such Account balance. The consent of the Participant and the Participant's Spouse shall be obtained in writing during the ninety (90) day period ending on the date as of which benefit payments are to commence. The Plan Administrator shall notify the Participant and the Participant's Spouse of the right to defer any distribution until the Participant's Account balance~ no longer immediately distributable. Such notification shall include a general description of the material features, and an explanation of the relative values of, the optional forms of benefit available under the Plan in a manner that would satisfy section 417(a)(3) of the C~de, and shall be provided no less than thirty (30) and no more than ninety (90) days before the date as of which benefit payments are to commence. However, distribution may commence less than thirty (30) days after the notice described in the preceding sentence is given, provided (i) thedistribution is one to which sections 401 (a)(11) and 417 of the Code do not apply or, if sections 401 (a(11) and 417 of the Code do apply, the waiver requirements of Section 12.O4(a) are met; (ii) the Plan Administrator clearly informs the Participant that the Participant has a right to a period of at least thirty (30) days after receiving the notice to consider the decision of whether or not to elect a distribution (and, if applicable, a particular distribution option); and (iii) the Participant, after receiving the notice, affirmatively elects a distribution. Notwithstanding the foregoing, only the Participant need consent to the commencement of a distribution in the form of the Qualified Joint and Survivor Annuity while the Account balance is immediately distributable. (Furthermore, if payment in the form of a Qualified Joint and Survivor Annuity is not required with respect to the Participant pursuant to section 12.02 of the Plan, only the Participant need consent to the distribution of an Account balance that is immediately distributable.) Neither the consent of the Participant nor the Participant's Spouse shall be required for any form of distribution to the extent that a distribution is required to satisfy section 401 (a)(9) or 415 of the Code. In addition, upon termination of this Plan if the Plan does not offer an . annuity option (purchased from a commercial provider) and if the Employer does not maintain another defined contribution plan, the Participant's Account balance ~iII, without the Participant's consent. be distributed to the Participant. (¡-If 23 An Account balance is immediately distributable if any part of the Account balance could be distributed to the Participant (or Surviving Spouse) before the Participant attains or would have attained (if not deceased) the later of Normal Retirement Age or age sixty-two (62). For purposes of determining.the applicability of the foregoing consent requirements to distributions made before the first day of the first plan year beginning after December 31,1988, the Participant's vested Account balance shall not include amounts attributable to accumulated deductible employee contributions within the meaning of section 72(0)(5)(8) of the Code. 9.03 Transfer to Another Plan. (a) If a Participant becomes eligible to participate in another plan maintained by the Employer that is qualified under section 401 (a) of the Code, the Plan Administrator shall, at the written election of such Participant, transfer all or part of such Participant's Account to such plan, provided the plan administrator for such plan certifies to the Plan Administrator that its plan provides for the acceptance of such a transfer. For purposes of this Plan, any such transfer shall not be considered a distribution to the Participant subject to spousal consent as described in Section 9.02 and Article XII. (b) Notwithstanding any provision of the Plan to the contrary that would otherwise limit a Distributee's election under this Section, a Distributee may elect, at the time and in the manner prescribed by the Plan Administrator, to have any portion of an Eligible Rollover Distribution paid directly to an Eligible Retirement Plan specified by the Distributee in a Direct Rollover. For purposes of this Plan, any such Eligible Rollover Distribution shall be considered a distribution to the Participant subject to spousal consent as described in Section 9.02 and Article XII. (c) Definitions, For the purposes of Subsection (b), the following definitions shall apply: (1 ) Eligible Rollover Distribution. Any distribution of all or any portion of the balance to the credit of the Distributee, except that an Eligible Rollover Distribution does not include: any distribution that is one of a series of substantially equal periodic payments (not less frequently than annually) made for the life or life expectancy of the Distributee or the joint lives or joint life expectancies of the Distributee and the Distributee's designated beneficiary, or for a specified period MPP 03/25/98 ~/'I{ 24 . 'J, 'I' " . of ten years or more; any distribution to the extent such distribution is required under section 401 (a)(9) of the Code: the portion of any distribution that is not includible in gross income; and any other distribution(s) that is reasonably expected to total less than $200 during a year. (2) Eligible Retirement Plan. An individual retirement account described in section 408(a) of the Code, an individual retirement annuity described in section 408(b) of the Code, an annuity plan described in section 403(a) of the Code, or a qualified trust described in section 401 (a) of the Code, that . accepts the Distributee's Eligible Rollover Distribution. However, in the case of an Eligible Rollover Distribution to the Surviving Spouse, an Eligible Retirement Plan is an individual retirement account or individual retirement annuity. (3) Distributee. Participant; in addition, the Participant's surviving spouse and the Participant's spouse who is the alternate payee under a qualified domestic relations ord_er, as defined in section 414(p) of the Code, are Distributees with regard to the interest of the spouse or former spouse. (4) Direct Rollover. A payment by the Plan to the Eligible Retirement Plan specified by the Distributee. 9.04 De Minimis Accounts. Notwithstanding the foregoing provisions of this Article, if a Participant terminates service, and the value of his/her Nonforfeitable Interest in his/her Account is not greater than the dollar limit under section 411 (a)(11 )(A) of the Code, the Participant shall be paid his/her benefits as soon as practicable after such termination, but, in no event, later than the second Plan Year following the Plan Year in which the Participant terminated employment. For purposes of this Section, if a Participant's Nonforfeitable Interest in his/her Account is zero, the Participant shall be deemed to have received a distribution of such Nonforfeitable Interest in his/her Account. A Participant's Nonforfeitable Interest in his/her Account shall not include accumulated Deductible Employee Contributions within the meaning of Section 72(0)(5)(8) of the Code for Plan Years beginning prior to January 1, 1989. 9.05 Withdrawal of Voluntary Contributions. A Participant may make a written election, 'or if married, a Qualified Election, to withdraw a part of or the full amount of his/her Voluntary Contribution Account. Such withdrawals may be made at any time, provided that no more than two (2) such withdrawals MPP 03/25/98 b¡-ff 25 may be made during any calendar year. No forfeiture will occur solely as the result of any such withdrawal. 9.06 Withdrawal of Deductible Employee Contributions. A Participant may make a written election, or if married, a Qualified Election, to withdraw a part of or the full amount of his/her Deductible Employee Contribution Account. Such withdrawals may be made at any time, provided that no more than two (2) such withdrawals may be made during any calendar year. No forfeiture will occur solely as the result of any such withdrawal. 9.07 Latest Commencement of Benefits. Notwithstanding anything to the . contrary-in this Article, benefits shall begin no later than the Participant's Required Beginning Date, as defined under Section 10.06, or as otherwise provided in Section 10.05. x, DISTRIBUTION REQUIREMENTS 10.01 General Rules. (a) Subject to the provisions of Article XII, the requirements of this Article shall apply to any distribution of a Participant's interest and will take precedence over any inconsistent provisions of this Plan. (b) All distributions required under this Article shall be determined and made in accordance with the proposed regulations under section 401 (a)(9) of the Code, including the minimum distribution incidental benefit requirement of section 1.401 (a)(9)-2 of the proposed regulations. 10.02 Required Beginning Date. The entire Nonforfeitable Interest of a Participant must be distributed or begin to be distributed no later than the Participant's Required Beginning Date. 10,03 Limits on Distribution Periods. As of the first Distribution Calendar Year, distributions, if not made in a single-sum, may only be made over one of the following periods (or a combination thereof): (a) The life of the Participant, (b) The life of the Participant and a Designated Beneficiary, (c) A period certain not extending beyond the Life Expectancy of the Participant, or MPP 03/25/98 Q~!JO 26 t, .{I . .' (d) A period certain not extending beyond the Joint and Last Survivor Expectancy of the Participant and a Designated Beneficiary. 10.04 Determination of Amount to Be Distributed Each Year. If the Participant's Nonforfeitable Interest is to be distributed in other than a after the Required Beginning Date: (a) MPP 03/25/98 single sum, Individual Account. (1 ) If a Participant's Benefit is to be distributed over (i) a period not extending beyond the Life Expectancy of the Participant or the Joint Life and Last Survivor Expectancy of the Participant and the Participant's Designated Beneficiary, or (ii) a period not extending beyond the Life Expectancy of the Designated Beneficiary, the amount required to be distributed for each calendar year, beginning with distributions for the first Distribution Calendar Year, must at least equal the quotient obtained by dividing the Participant's Benefit by the Applicable Life Expectancy. (2) For calendar years beginning before January 1, 1989, if the Participant's spouse is not the Designated Beneficiary, the method of distribution selected must assure that at least fifty percent (50%) of the present value of the amount available for distribution is paid within the Life Expectancy of the Participant. (3) For calendar years beginning after December 31, 1988, the amount to be distributed each year, beginning with distributions for the first Distribution Calendar Year shall not be less than the quotient obtained by dividing the Participant's Benefit by the lesser of (i) the Applicable Life Expectancy, or (ii) if the Participant's spouse is not the Designated Beneficiary, the applicable divisor determined from the table set forth in O&A-4 of section 1.401 (a)(9)-2 of the proposed regulations. Distributions after the death of the Participant shall be distributed using the Applicable Life Expectancy in Subsection (1) as the relevant divisor without regard to Proposed Regulations section 1.401 (a)(9)-2. (4) The minimum distribution required for the Participant's first Distribution Calendar Year must be maqe on or before the Participant's Required Beginning Date. The minimum distribution for other calendar years, including the minimum distribution for the Distribution Calendar Year in which the q-5( 27 ., 'I Employee's required beginning date occurs, must be made on or before December 31 of that Distribution Calendar Year. Other forms. If the Participant's Benefit is distributed in the form of an annuity purchased from an insurance company, distributions thereunder shall be made in accordance with the requirements of section 401 (a)(9) of the Code and the proposed regulations thereunder. (b) 10.05 Death Distribution Provisions. Upon the death of the Participant, the following distribution provisions shall take effect: (a) MPP 03/25/98 If the Participant dies after distribution of his/her interest has commenced, the remaining portion of such interest will continue to be distributed at least as rapidly as under the method of distribution being used prior to the Participant's death. . If the Participant dies before distribution of his/her interest commences, the Participant's entire interest will be distributed no later than December 31 of the calendar year containing the fifth (5th) anniversary of the Participant's death except to the extent that an election is made to receive distributions in accordance with (1) or (2) below: (b) (1 ) If any portion of the Participant's interest is payable to a Designated Beneficiary, distributions may be made over the life or over a period certain not greater than the Life Expectancy of the Designated Beneficiary commencing on or before December 31 of the calendar year immediately following the calendar year in which the Participant died; (2) If the Designated Beneficiary is the Participant's surviving spouse, the date distributions are required to begin in ac- cordance with Subsection (1) shall not be earlier than the later of (i) December 31 of the calendar year immediately following the calendar year in which the Participant died, and (ii) December 31 of the calendar year in which the Participant would have attained age seventy and one-half (70-1/2). If the Participant has not made an election pursuant to this Subsection by the time of his/her death, the Participant's Designated Beneficiary must elect the method of distribution no later than the earlier of (i) December 31 of the calendar year in which distributions would be required to begin under this Section, or (ii) December 31 of the calendar year which contains the fifth (5th) anniversary of the C¡-!j;t- 28 . <' date of death of the Participant. If the Participant has no Designated Beneficiary, or if the Designated Beneficiary does not elect a method of distribution, distribution of the Participant's entire interest must be completed by December 31 of the calendar year containing the fifth (5th) anniversary of the Participant's death. (c) For purposes of Subsection (b), if the surviving spouse dies after the Participant, but before payments to such spouse begin, the provisions of Subsection (b), with the exception of paragraph (2) therein, shall be applied as if the surviving spouse were the Participant. (d) For purposes of this Section, any amount paid to a child of the Participant will be treated as if it had been paid to the surviving spouse if the amount becomes payable to the surviving spouse when the child reaches the age of majority. (e) For the purposes of this Section, distribution of a Participant's interest is considered to begin on the Participant's Required Beginning Date (or, if Subsection (c) is applicable, the-date distribu- tion is required to begin to the surviving spouse pursuant to Subsection (b)). If distribution in the form of an annuity irrevocably commences to the participant before the Required Beginning Date, the date distribution is considered to begin is the date distribution actually commences. 10,06 Definitions. For the purposes of this Section, the following definitions shall apply: MPP 03/25/98 (a) Applicable Life Expectancy. The Life Expectancy (or Joint and Last Survivor Expectancy) calculated using the attained age of the Participant (or Designated Beneficiary) as of the Participant's (or Designated Beneficiary's) birthday in the applicable calendar year reduced by one (1) for each calendar year which has elapsed since the date Life Expectancy was first calculated. If Life Expectancy is being recalculated, the Applicable Life Expectancy shall be the Life Expectancy as so recalculated. The applicable calendar year shall be the first Distribution Calendar Year, and if Life Expectancy is being recalculated such succeeding calendar year. (b) Designated Beneficiary. The individual who is designated as the Beneficiary under the Plan in accordance with section 401 (a)(9) of the Code and the proposed regulations thereunder. (c) Distribution Calendar Year, A calendar year for which a minimum distribution is required. For distributions beginning before the C¡ - 53 29 XI. t, ~I Participant's death, the first Distñbution Calendar Year is the calendar year immediately preceding the calendar year which contains the Participant's Required Beginning Date. For distributions beginning after the Participant's death, the first Distñbution Calendar Year is the calendar year in which distributions are required to begin pursuant to Section 10.05 above. (d) Life Expectancy. The Life Expectancy and joint and last survivor expectancy, respectively, as computed by use of the expected return multiples in Tables V'and VI of section 1.72-9 of the income tax regulations. Unless otherwise elected by the Participant (or spouse, in the case of distributions described in Section 10.05(b)(2) above) by the time distributions are required to begin, Life Expectancies shall be recalculated annually. Such election shall be irrevocable as to the Participant (or spouse) and shall apply to all subsequent years. The Life Expectancy of a nonspouse Beneficiary may not be recalculated. Participant's Benefit. (e) (1) The Account balance as of the last Accounting Date in the calendar year immediately preceding the Distribution Calendar Year (valuation calendar year) increased by the amount of any contributions or forfeitures allocated to the Account balance as of dates in the valuation calendar year after such Accounting Date and decreased by distributions made in the valuation calendar year after such Accounting Date, (2) For purposes of paragraph (1) above, if any portion of the minimum distribution for the first Distribution Calendar Year is made in the second Distribution Calendar Year on or before the Required Beginning Date, the amount of the minimum distribution made in the second Distribution Calendar Year shall be treated as if it had been made in the immediately preceding Distribution Calendar Year. (f) Required Beginning Date. The Required Beginning Date of a Participant is the first day of April of the calendar year following the calendar year in which the Participant attains age seventy and one-half (70-1/2), or such later date as permitted under this Section or section 401 (a)(9) of the Code. MODES OF DISTRIBUTION OF BENEFITS MPP 03/25/98 G-:5f 30 , . .. 11.01 Normal Mode of Distribution. Unless an elective mode of distribution is elected in accordance with Article XII, benefits shall be paid to the Participant in the form provided for in Article XII. 11.02 Elective Mode of Distribution. Subject to the requirements of Articles X and XII, a Participant may revocably elect to have his/her Account distributed in anyone (1) of the following modes in lieu of the mode described in Section 11.01: (a) Equal Payments. Equal monthly, quarterly, semi-annual, or annual payments in an amount chosen by the Participant continuing until the Account is exhausted. (b) Lump Sum. A lump sum payment. (c) Period Certain. Approximately equal monthly, quarterly, semi-annual, or annual payments, calculated to continue for a period certain chosen by the Participant. Other. Any other sequence of payments requested by the Participant. (d) 11.03 Election of Mode. A Participant's election of a payment option must be made in writing between thirty (30) and ninety (90) days before the payment of benefits is to commence. 11.04 Death Benefits. Subject to Articles X and XII, MPP 03/25/98 (a) In the case of a Participant who dies before he/she has begun receiving benefit payments, the Participant's entire Nonforfeitable Interest shall then be payable to his/her Beneficiary within ninety (90) days of the Participant's death. A Beneficiary who is entitled to receive benefits under this Section may elect to have benefits com- mence at a later date, subject to the provisions of Section 10,05. The Beneficiary may elect to receive the death benefit in any of the forms available to the Participant under Section 11.02. If the Beneficiary is the Participant's Surviving Spouse. and such Surviving Spouse dies before payment commences, then this Section shall apply to the beneficiary of the Surviving Spouse as though such Surviving Spouse were the Participant. (b) Should the Participant die after he/she has begun receiving benefit payments, the Beneficiary shall receive the remaining benefits, if any, that are payable, under the payment schedule elected by the Participant. Notwithstanding the foregoing, the Beneficiary may Ç¡-55 31 t, , ~ elect to accelerate payments of the remaining balances, including but not limited to, a lump sum distribution. XII. SPOUSAL BENEFIT REQUIREMENTS 12.01 Application. The provisions of this Article shall take precedence over any conflicting provision in this Plan. The provisions of this Article shall apply to any Participant who is credited with any Period of Service with the Employer on or after August 23, 1984, and such other Participants as provided- in Section 12.05. 12.02 Qualified Joint and Survivor Annuity. Unless an optional form of benefit is selected pursuant to a Qualified Election within the ninety (90) day period ending on the Annuity Starting Date, a married Participant's Vested Account Balance ~ill be paid in the form of a Qualified Joint and Survivor Annuity and an unmarried Participant's Vested Account Balance will be paid in the form of a Straight Life Annuity. The Participant may elect to have such annuity distributed upon the attainment of the Earliest Retirement Age under the Plan. - 12,03 Qualified Preretirement Survivor Annuity, If a Participant dies before the Annuity Starting Date, then fifty percent (50%) of the Participant's Vested Account Balance shall be applied toward the purchase of an annuity for the life of the Surviving Spouse; the remaining portion shall be paid to such Beneficiaries (which may include such Spouse) designated by the Participant. Notwithstanding the foregoing, the Participant may waive the spousal annuity by designating a different Beneficiary within the Election Period pursuant to a Qualified Election. To the extent that less than one hundred percent (100%) of the vested Account balance is paid to the Surviving Spouse. the amount of the Participant's Account derived from Employee contributions will be allocated to the Surviving Spouse in the same proportion as the amount of the Participant's Account derived from Employee contributions is to the Participant's total Vested Account Bal- ance. The Surviving Spouse may elect to have such annuity distributed within a reasonable period after the Participant's death. Further, such Spouse may elect to receive any death benefit payable to him/her hereunder in any of the forms available to the Participant under Section 11.02. 12.04 Notice Requirements. (a) In the case of a Qualified Joint and Survivor Annuity as described in Section '12.02. the Plan Administrator shall, no less than thirty (30) days and no more than ninety (90) days prior to the Annuity Starting Date, provide each Participant a written explanation of: (i) the terms MPP 03/25/98 Ç¡-~& 32 ,. ". , MPP 03/25/98 and conditions of a Qualified Joint and Survivor Annuity; (ii) the Participant's right to make and the effect of an election to waive the Qualified Joint and Survivor Annuity form of benefit: (iii) the rights of a Participant's Spouse; and (iv) the right to make. and the effect of. a revocation of a previous election to waive the Qualified Joint and Survivor Annuity. However, if the Participant, after having received the written explanation, affirmativeiy elects a form of distribution and the Spouse consents to that form of distribution (if necessary), benefit payments may commence less than 30 days after the written explanation was provided to the Participant, provided that the following requirements are met: (1 ) The Plan Administrator provides information to the Participant clearly indicating that the Participant has a right to at least 30 days to consider whether to waive the Qualified Joint and Survivor Annuity and consent to a form of distribution other than a Qualified Joint and Survivor Annuity; (2) The Participant is permitted to revoke an affirmative distribution election at least until the Annuity Starting Date, or if later, at any time prior to the expiration of the 7 -day period that begins the day after the explanation of the Qualified Joint and Survivor Annuity is provided to the Participant; (3) The Annuity Starting Date is after the date that the explanation of the Qualified Joint and Survivor Annuity is provided to the Participant; and (4) Distribution in accordance with the affirmative election does not commence before the expiration of the 7 -day period that begins after the day after the explanation of the Qualified Joint and Survivor Annuity is provided to the Participant. (b) In the case of a qualified preretirement survivor annuity as described in Section 12.03, the Plan Administrator shall provide each Participant within the applicable period for such Participant a written explanation of the qualified preretirement survivor annuity in such terms and in such manner as would be comparable to the explanation provided for meeting the requirements of Subsection (a) applicable to a Qualified Joint and Survivor Annuity. The applicable period for a Participant is whichever of the following periods ends last: (i) the period beginning with the first day of the . t7~57 33 Plan Year in which the Participant attains age thirty-two (32) and ending with the close of the Plan Year preceding the Plan Year in which the Participant attains age thirty-five (35); (ii) a reasonable period ending after the individual becomes a Participant; (m) a reasonable period ending after Subsection (c) ceases to apply to the Participant; (iv) a reasonable period ending after this Article first applies to the Participant. Notwithstanding the foregoing, notice must be provided within a reasonable period ending after separation from service in the case of a Participant who separates from service before attaining age thirty-five (35). FÐr purposes of applying the preceding paragraph, a reasonable period ending after the enumerated events described in (ii), (iii) and (iv) is the end of the two (2) year period beginning one (1) year prior to the date the applicable event occurs, and ending one (1) year after that date. In the case of a Participant who separates from service before the Plan Year in which age thirty-five (35) is attained, notice shall be provided within the two (2) year period beginning one (1) year prior to separation and ending one (1) year after separation. If such a Participant thereafter returns to employment with the Employer, the applicable period for such Participant shall be redetermined. (c) Notwithstanding the other requirements of this Section, the respective notices prescribed by this Section need not be given to a Participant if (1) the Plan "fully subsidizes" the costs of a Qualified Joint and Survivor Annuity or qualified preretirement survivor annuity, and (2) the Plan does not allow the Participant to waive the Qualified Joint and Survivor Annuity or qualified preretirement survivor annuity and does not allow a married Participant to designate a non-Spouse Beneficiary. For purposes of this Subsection (c), a plan fully subsidizes the costs of a benefit if no increase in cost or decrease in benefits to the Participant may result from the Participant's failure to elect another benefit. 12.05 Definitions, For the purposes of this Section, the following definitions MPP 03/25/98 (a) Annuity Starting Date: The first day of the first period for which an amount is paid as an annuity or any other form. . (b) Election Period: The period which begins on the first day of the Plan Year in which the Participant attains age thirty-five (35) and ends on the date of the Participant's death. If a Participant separates from seNice prior to the first day of the Plan Year in which age thirty-five Cr~'3t: 34 t, ~I shall apply I' . # MPP 03/25/98 (35) is attained, with respect to the Account balance as of the date of separation, the Election Period shall begin on the date of separation. Pre-age thirty-five (35) waiver. A Participant who will not yet attain age thirty-five (35) as of the end of any current Plan Ye,ar may make a special Qualified Election to waive the qualified preretirement survivor annuity for the period beginning on the date of such election and ending on the first day of the Plan Year in which the Participant will attain age thirty-five (35). Such election shall not be valid unless the Participant receives a written explanation of the qualified preretirement survivor annuity in such terms as are comparable to :the explanation required under Section 13.04(a). Qualified preretirement survivor annuity coverage will be automatically reinstated as of the first day of the Plan Year in which the Participant attains age thirty-five (35). Any new waiver on or after such date shall be subject to the full requirements of this Article. (c) Earliest Retirement Age: The earliest date on which, under the Plan, the Participant could elect to receive retirement benefits. (d) Qualified Election: A waiver of a Qualified Joint and Survivor Annuity or a qualified preretirement survivor annuity. Any waiver of a Qualified Joint and Survivor Annuity or a qualified preretirement survivor annuity shall not be effective unless: (a) the Participant's Spouse consents in writing to the election; (b) the election designates a specific Beneficiary, including any class of Beneficiaries or any contingent Beneficiaries, which may not be changed without spousal consent (or the Spouse expressly permits designations by the Participant without any further spousal consent); (c) the Spouse's consent acknowledges the effect of the election; and (d) the Spouse's consent is witnessed by a Plan representative or notary public. Additionally, a Participant's waiver of the Qualified Joint and Survivor Annuity shall not be effective unless the election designates a form of benefit payment which may not be changed without spousal consent (or the Spouse expressly permits designations by the Participant without any further Spousal consent). If it is established to the satisfaction of a Plan representative that there is no Spouse or that the Spouse cannot be located, a waiver will be deemed a Qualified Election. . Any consent by a Spouse obtained under this provision (or establishment that the consent of a Spous~ may not be obtained) shall be effective only with respect to such Spouse. A consent that permits designations by the Participant without any requirement of further consent by such Spouse must acknowledge that the Spouse G~5f 35 has the right to limit consent to a specific Beneficiary, and a specific form of benefit where applicable, and that the Spouse voluntarily elects to relinquish either or both of such rights. A revocation of a prior waiver may be made by a Participant without the consent of the Spouse at any time before the commencement of benefits. The number of revocations shall not be limited. No consent obtained under this provision shall be valid unless the Participant has received notice as provided in Section 12.04. (e) Qualified Joint and Survivor Annuity: An immediate annuity for the life of the Participant with a survivor annuity for the life of the Spouse which is not less than fifty percent (50%) and not more than one hundred percent (100%) of the amount of the annuity which is pay- able during the joint lives of the Participant and the Spouse and which is the amount of benefit which can be purchased with. the Participant's Vested Account Balance. The percentage of the survivor annuity shall be fifty percent (50%). (f) Spouse (Surviving Spouse): The Spouse or Surviving Spouse of the Participant, provided that a former Spouse will be treated as the Spouse or Surviving Spouse and a current Spouse will not be treated as the Spouse or Surviving Spouse to the extent provided under a qualified domestic relations order as described in section 414(p) of the Code, (g) Straight Life Annuity: An annuity payable in equal installments for the life of the Participant that terminates upon the Participant's death. (h) Vested Account Balance: The aggregate value of the Participant's vested Account balances derived from Employer and Employee contributions (including rollovers), whether vested before or upon death, including the proceeds of insurance contracts, if any, on the Participant's life. The provisions of this Article shall apply to a Participant who is vested in amounts attributable to Employer Contributions. Employee contributions (or both) at the time of death or distribution. 12.06 Annuity Contracts. Where benefits are to be paid in the form of a life annuity pursuant to the terms of this Article, a nontransferable annuity contract shall be purchased from a life insurance company and distributed to the Participant or Surviving Spouse, as applicable. The terms of any annuity contract purchased and distributed by the Plan shall comply with the requirements of this Plan and section 417 of the Code. MPP 03/25/98 Cr~ ~D 36 ~, , " ~) " * " XIII. LOANS TO PARTICIPANTS 13.01 Availability of Loans to Participants. (a) If the Employer has elected in the Adoption Agreement to make loans available to Participants. a Participant may apply for a loan from the Plan subject to the limitations and other provisions of this Article. (b) The Employer shall establish written guidelines governing the granting of loans, provided that such guidelines are approved by the Plan Administrator and are not inconsistent with the provisions of this Article, and that loans are made available to all Participants on a reasonably equivalent basis. 13.02 Terms and Conditions of Loans to Participants. Any loan by the Plan to a Participant under Section 13.01 of the Plan shall satisfy the following requirements: MPP 03/25/98 (a) Availability. Loans shall be made available to all Participants on a reasonably equivalent basis. (b) Nondiscrimination. Loans shall not be made to highly compensated Employees in an amount greater than the amount made available to other Employees. (c) Interest Rate. Loans must be adequately secured and bear a reasonable interest rate. (d) Loan Limit. No Participant loan shall exceed the present value of the Participant's Nonforfeitable Interest in his/her Account. (e) Spousal Consent. A Participant must obtain the consent of his/her Spouse, as defined under Section 12.05 if any, within the ninety (90) day period before the time the Account balance is used as security for the loan. Spousal consent shall be obtained no earlier than the beginning of the ninety (90) day period that ends on the date on which the loan is to be so secured. The consent must be in writing, must acknowledge the effect of the loan, and must be witnessed by a Plan representative or notary public. Such consent shall thereafter be binding with respect to the consenting Spouse or any subsequent Spouse with respect to that loan. A new consent shall be required if the Account balance is used for renegotiation, extension, renewal, or other revision of the loan. &;;& ( 37 MPP 03/25/98 (f) Foreclosure. In the event of default, foreclosure on the note and attachment of security will not occur until a distributable event occurs in the Plan. (g) Reduction of Account. If a valid spousal consent. has been obtained in accordance with Subsection (e), then, notwithstanding any other provision of this Plan, the portion of the Participant's vested Account balance used as a security interest held by the Plan by reason of a loan outstanding to the Participant shall be taken into account for purposes of determining the amount of the Account balance payable at the time of death or distribution, but only if the reduction is used as repayment of the loan. If less than one hundred percent (100%) of the Participant's nonforfeitable Account balance (determined without regard to the preceding sentencè) is payable to the surviving spouse, then the Account balance shall be adjusted by first reducing the nonforfeitable Account balance by the amount of the security used as repayment of the loan, and then determining the benefit payable to the surviving spouse. (h) Amount of Loan. At the time the loan is made, the principal amount of the loan plus the outstanding balance (principal plus accrued interest) due on any other outstanding loans to the Participant or Beneficiary from the Plan and from all other plans of the Employer that are qualified employer plans under section 72(p)(4) of the Code shall not exceed the least of: (1 ) $50,000, reduced by the excess (if any) of (a) The highest outstanding balance of loans from the Plan during the one (1) year period ending on the day before the date on which the loan is made, over (b) The outstanding balance of loans from the Plan on the date on which such loan is made; or (2) The greater of (a) $10,000, or (b) One-half (1/2) of the value of the Participant's Nonforfeitable Interest in all of his/her Accounts under this Plan. For the purpose of the above limitation, all loans from all qualified employer plans under section 72(p)(4) of the Code are aggregated. . G-~J- 38 (, , " .. " .. " MPP 03/25/98 (i) Application for Loan. The Participant must give the Employer adequate written notice, as determined by the Employer. of the amount and desired time for receiving a loan. No more than one (1) loan may be made by the Plan to a Participant in any calendar year. No loan shall be approved if an existing loan from the Plan to the Participant is in default to any extent. CD Length of Loan. The terms of any loan issued or renegotiated after December 31, 1993, shall require the Participant to repay the loan in substantially equal installments of principal and interest, at least monthly, over a period that does not exceed five (5) years from the date of the loan; provided. however, that if the proceeds of the loan are applied by the Participant to acquire any dwelling unit that is to be used within a reasonable time (determined at the time the loan is made) after the loan is made as the principal residence of the Participant, the five (5) year limit shall not apply. In this event, the period of repayment shall not exceed a reasonable period determined by the Employer. Principal installments and interest . payments otherwise due may be suspended during an authorized leave of absence, if the promissory note so provides. but not beyond the original term permitted under this Subsection CD, with a revised payment schedule (within such term) instituted at the end of such period of suspension. (k) Prepayment. The Participant shall be permitted to repay the loan in whole or in part at any time prior to maturity, without penalty. (I) Note. The loan shall be evidenced by a promissory note executed by the Participant and delivered to the Employer, and shall bear interest at a reasonable rate determined by the Employer. (m) Security. The loan shall be secured by an assignment of that portion the Participant's right, title and interest in and to his/her Employer Contribution Account (to the extent vested), Participant Contribution Account, and Portable Benefits Account that is equal to fifty percent (50%) of the Participant's Account (to the extent vested). (n) Assignment or Pledge. For the purposes of paragraphs (h) and (i), assignment or pledge of any portion of the Participant's interest in the Plan and a loan, pledge, or assignment with respect to any insurance contract purchased under the Plan, will be treated as a loan. Other Terms and Conditions. The Employer shall fix such other terms and conditions of the loan as it deems necessary to comply (0) c;-r;3 39 with legal requirements, to maintain the qualification of the Plan and Trust under section 401 (a) of the Code, or to prevent the treatment of the loan for tax purposes as a distribution to the Participant. The Employer, in its discretion for any reason, may fix other terms and conditions of the loan, not inconsistent with the provisions of this Article. 13.03 Participant Loan Accounts. XIV. (a) Upon approval of a loan to a Participant by the Employer, an amount not in excess of the loan shall be transferred from the Participant's other investment fund(s), described in Section 6.05 of the Plan, to the Participant's Loan Account as of the Accounting Date immediately preceding the agreed upon date on which the loan is to be made. (b) The assets of a Participant's Loan Account may be invested and reinvested only in promissory notes received by the Plan from the Participant as consideration for a loan permitted by Section 13.01 of the Plan or in cash. Uninvested cash balances in a Participant's Loan Account shall not bear interest. No person who is otherwise a fiduciary of the Plan shall be liable for any loss, or by reason of any breach, that results from the Participant's exercise of such control. (c) Repayment of principal and payment of interest shall be made by payroll deduction or, where repayment cannot be made by payroll deduction, by check, and shall be invested in one (1) or more other investment funds, in accordance with Section 6.05 of the Plan, as of the next Accounting Date after payment thereof to the Trust. The amount so invested shall be deducted from the Participant's Loan Account. (d) The Employer shall have the authority to establish other reasonable rules, not inconsistent with the provisions of the Plan, governing the establishment and maintenance of Participant Loan Accounts. PLAN AMENDMENT, TERMINATION AND OPTIONAL PROVISIONS 14,01 Amendment by Employer. The Employer reserves the right, subject to . Section 14.02 of the Plan, to amend the Plan from time to time by either: (a) Filing an amended Adoption Agreement to change. delete, or add any optional provision, or MPP 03/25/98 (b) Continuing the Plan in the form of an amended and restated Plan and Trust. G-~tj 40 to, . 0, "f ,. fÞ ; No amendment to the Plan shall be effective to the extent that it has the effect of decreasing a Participant's accrued benefit. Notwithstanding the preceding sentence, a Participant's Account balance may be reduced to the extent permitted under section 412(c)(8) of the Code. For purposes of this paragraph, a Plan amendment which has the effect of decreasing a Participant's Account balance or eliminating an optional form of benefit. with respect to benefits attributable to service before the amendment shall be treated as reducing an accrued benefit. Furthermore, if the vesting schedule of the Plan is amended, in the case of an Employee who is a Participant ås of the later of the date such amendment is adopted or the date it-becomes effective, the nonforfeitable percentage (determined as of such date) of such Employee's right to his/her Employer-derived accrued benefit will not be less than his percentage computed under the plan without regard to such amendment. The Employer may (1) change the choice of options in the Adoption Agreement, (2) add overriding language in the Adoption Agreement when such language is necessary to satisfy sections 415 or 416 Of the Code because of the required aggregation of multiple plans, and (3) add certain model amendments published by the Internal Revenue Service. 14.02 Amendment of Vesting Schedule. Ifthe Plan's vesting schedule is amended, or the Plan is amended in any way that directly or indirectly affects the computation of the Participant's nonforfeitable percentage, each Participant may elect, within a reasonable period after the adoption of the amendment or change, to have the nonforfeitable percentage computed under the Plan without regard to such amendment or change. The period during which the election may be made shall commence with the date the amendment is adopted or deemed to be made and shall end on the latest of: (a) Sixty (60) days after the amendment is adopted; (b) Sixty (60) days after the amendment becomes effective; or (c) Sixty (60) days after the Participant is issued written notice of the amendment by the Employer or Plan Administrator. 14.03 Termination by Employer. The Employer reserves the right to terminate this Plan. However, in the event of such termination no part of the Trust shall be u'sed or diverted,to any purpose other than for the exclusive benefit of the Participants or their Beneficiaries, except as provided in this Section. MPP 03/25/98 br -&:5 41 xv. Upon Plan termination or partial termination, all Account balances shall be valued at their fair market value and the Participant's right to his/her Employer Contribution Account shall be one hundred percent (100%) vested and nonforfeitable. Such amount and any other amounts held in the Participant's other Accounts shall be maintained for the Participant until paid pursuant to the terms of the Plan. Any amounts held in a suspense account, after all liabilities of the Plan to Participants and Beneficiaries have been satisfied or provided for, shall be paid to the Employer in accordance with the Code and regulations thereunder. In the event that the Commissioner of Internal Revenue determines that the Plan is not initially qualified under the Internal Revenue Code, any contribution made by the Employer incident to that initial qualification must be returned to the Employer within one year after the date the initial qualification is denied, but only if the application for the qualification is made by the time prescribed by law for filing the Employef's return for the year in which the Plan is adopted, or such later date as the Secretary of the Treasury may prescribe. 14.04 Discontinuance of Contributions. A permanent discontinuance of contributions to the Plan by the Employer, unless an amended and restated Plan is established, shall constitute a Plan termination. 14.05 Amendment by Plan Administrator. The Plan Administrator may amend this Plan upon thirty (30) days written notification to the Employer; provided, however, that any such amendment must be for the express purpose of maintaining compliance with applicable federal laws and regulations of the Internal Revenue Service. Such amendment shall become effective unless, within such 3O-day period, the Employer notifies the Administrator, in writing, that it disapproves such amendment, in which case such amendment shall not become effective. In the event of such disapproval. the Administrator shall be under no obligation to continue acting as Administrator hereunder. 14,06 Optional Provisions. Any provision which is optional under this PI~n shall become effective if and only if elected by the Employer and agreed to by the Plan Administrator. ADMINISTRATION 15.01 Powers of the Employer. The Employer shall have the following powers and duties: G" ~& MPP 03/25/98 42 t~ . Pi ~~ ." " .. .; . (a) To appoint and remove, with or without cause, the Plan Administrator; (b) To amend or terminate the Plan pursuant to the provisions of Article XIV; (c) To appoint a committee to facilitate administration of the Plan and communications to Participants; (d) To decide all questions of eligibility (1) for Plan participation, and (2) upon appeal by any Participant, Employee or Beneficiary, for the payment of benefits; (e) To engage an independent qualified public accountant, when required to do so by law, to prepare annually the audited financial statements of the Plan's operation; (f) To take all actions and to communicate to the Plan Administrator in writing all necessary information to carry out the terms of the Plan and Trust; and (g) To notify the Plan Administrator in writing of the termination of the Plan. 15.02 Duties of the Plan Administrator. The Plan Administrator shall have the following powers and duties: MPP 03/25/98 (a) T a construe and interpret the provisions of the Plan; (b) To maintain and provide such returns. reports, schedules, descriptions, and individual Account statements, as are required by law within the times prescribed by law; and to furnish to the Employer, upon request, copies of any or all such materials, and further, to make copies of such instruments, reports, descriptions, and statements as are required by law available for examination by Participants and such of their Beneficiaries who are or may be entitled to benefits under the Plan in such places and in such manner as required by law; (c) To obtain from the Employer such information as shall be necessary for the proper administration of the Plan; (d) To determine the amount, manner, and time of payment of benefits hereunder; t;-&~ 43 (e) To appoint and retain such agents. counsel. and accountants for the purpose of properly a~ministering the Plan; (f) To distribute assets of the Trust to each Participant and Beneficiary in accordance with Article X of the Plan; (g) To pay expenses from the Trust pursuant to Section 6.03 of the Plan; and (h) To do such other acts reasonably required to administer the Plan in accordance with its provisions or as may be provided for or required by law. 15.03 Protection of the Employer. The Employer shall not be liable for the acts or omissions of the Plan Administrator, but only to the extent that such acts or omissions do not result from the Employer's failure to provide ac- curate or timely information as required or necessary for proper administration of the Plan. 15.04 Protection of the Plan Administrator. The Plan Administrator may rely upon any certificate, notice or direction purporting to have been signed on behalf of the Employer which the Plan Administrator believes to have been signed by a duly designated official of the Employer. 15.05 Resignation or Removal of Plan Administrator. The Plan Administrator may resign at any time effective upon sixty (60) days prior written notice to the Employer. The Plan Administrator may be removed by the Employer at any time upon sixty (60) days prior written notice to the Plan Administrator. Upon the resignation or removal of the Plan Administrator, the Employer may appoint a successor Plan Administrator; failing such appointment, the Employer shall assume the powers and duties of Plan Administrator. Upon the resignation or removal of the Plan Administrator. any Trust assets invested by or held in the name of the Plan Administrator shall be transferred to the trustee in cash or property, at fair market value, except that the return of T rust assets invested in a contract issued by an insurance company shall be governed by the terms of that contract. 15,06 No Termination Penalty. The Plan Administrator shall have no authority or discretion to impose any termination penalty upon its removal. 15.07 Dec,isions of the Plan Administrator. All constructions, determinations, and interpretations made by the Plan Administrator pursuant to Section 15.02(a) or (d) shall be final and binding on all persons participating in the Plan, given deference in all courts of law to the greatest extent allowed by MPP 03/25/98 ~~&( 44 ... , . ...! " " .. .¡-' .. XVI. applicable law, and shall not be overturned or set aside by any court of law unless found to be arbitrary or capricious. or made in bad faith. .'i. MISCELLANEOUS 16.01 Nonguarantee of Employment. Nothing contained in this Plan shall be construed as a contract of employment between the Employer and any Employee, or as a right of an Employee to be continued in the employment of the Employer, as a limitation of the right of the Employer to discharge any of its Employees, with or without cause. 16.02 Rights to Trust Assets. No Employee or Beneficiary shall have any right to, or interest in, any assets of the Trust upon termination of his/her employment or otherwise, except as provided from time to time under this Plan, and then only to the extent of the benefits payable under the Plan to such Employee or Beneficiary out of the assets of the Trust. All payments of benefits as provided for in this Plan shall be made solely out of the assets of the Trust and none of the fiduciaries shall be liable therefor in any manner. 16.03 Nonalienation of Benefits. Except as provided in Section 16.04 of the Plan, benefits payable under this Plan shall not be subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, charge, garnishment, execution, or levy of any kind, either voluntary or involuntary, prior to actually being received by the person entitled to the benefit under the terms of the Plan; and any attempt to anticipate, alienate, sell. transfer, assíç;¡n, pledge, encumber, charge or otherwise dispose of any right to benefits payable hereunder, shall be void. The Trust shall not in any manner be liable for, or subject to, the debts, contracts, liabilities, engagements or torts of any person entitled to benefits hereunder. 16.04 Qualified Domestic Relations Order. Notwithstanding Section 16.03 of the Plan, amounts may be paid with respect to a Participant pursuant to a domestic relations order, but if and only if the order is determined to be a qualified domestic relations order within the meaning of section 414(p) of the Code or any domestic relations order entered before January 1, 1985. 16.05 Nonforfeitability of Benefits. Subject only to the specific provisions of this Plan, nothing shall be deemed to deprive a Participant of his/her right to the Nonforfeitable Interest to which he/she becomes entitled in accord- ance with the provisions of the Plan. 16.06 Incompetency of Payee. In the event any benefit is payable to a minor or incompetent, to a person otherwise under legal disability, or to a person MPP 03/25/98 ,{t. - t r 45 16.07 16,08 MPP 03/25/98 '. , . -"", who, in the sole judgment of the Employer, is by reason of advanced age, illness, or other physical or mental incapacity incapable of handling the disposition of his/her property, the Employer may apply the whole or any part of such benefit directly to the care, comfort, maintenance, support, education, or use of such person or payor distribute the whole or any part of such benefit to: (a) The parent of such person; (b) The guardian, committee, or other legal representative, wherever appointed. of such person; (c) The person with whom such person resides; (d) Any person having the care and control of such person; or (e) Such person personally. The receipt of the person to whom any such payment or distribution is so made shall be full and complete discharge therefor. Inability to Locate Payee. Anything to the contrary herein notwithstanding, if the Employer is unable, after reasonable effort, to locate any Participant or Beneficiary to whom an amount is payable hereunder, such amount shall be forfeited and held in the Trust for application against the next succeeding Employer Contribution or con- tributions required to be made hereunder. Notwithstanding the foregoing, however, such amount shall be reinstated, by means of an additional Employer contribution, if and when a claim for the forfeited amount is sub- sequently made by the Participant or Beneficiary or if the Employer receives proof of death of such person, satisfactory to the Employer. To the extent not inconsistent with applicable law, any benefits lost by reason of escheat under applicable state law shall be considered forfeited and shall not be reinstated. Mergers, Consolidations, and Transfer of Assets. The Plan shall not be merged into or consolidated with any other plan, nor shall any of its assets or liabilities be transferred into any such other plan, unless each Par- ticipant in the Plan would (if the Plan then terminated) receive a benefit immediately after the merger, consolidation, or transfer that is equal to or greater than the benefit he/she would have been entitled to receive im- mediately before the merger, consolidation, or;transfer (if the Plan had then terminated) ~~1D 46 ~\ f 'I' ... 16.09 Employer Records. Records of the Employer as to an Employee's or - ... Participant's Period of Service, termination of service and the reason therefor, leaves of absence, reemployment, Earnings. and Compensation will be conclusive on all persons, unless determined to be incorrect. 16.10 Gender and Number. The masculine pronoun, whenever used herein, shall include the feminine pronoun, and the singular shall include the plural, except where the context requires otherwise, 16.11 Applicable Law. The Plan shall be construed under the laws of the State where the Employer is located, except to the extent superseded by federal law. The Plan is established with the intent that it meets the requirements under the Code. The provisions of this Plan shall be interpreted in conformity with these requirements. In the event of any conflict between the Plan and a policy or contract issued hereunder, the Plan provisions shall control; provided, however, no Plan amendment shall supersede an existing policy or contract unless such amendment is required to maintain qualification under section 401 of the Code, MPP 03/25/98 C; -;t:/ 47 .~ '" ... ,.. '., ., CITY OF FEDERAL WAY MEMORANDUM DATE: December 15, 1999 TO: FROM: Finance, Economic Development and Regional Affairs Committee Marie Mosley, Deputy Management Services Director-J\\-1 \,\ SUBJECT: Municipal Court Signature Authorization Attached is the resolution to designate the Court Administrator, the Court Services Supervisor and the Accounting Court Clerk, in addition to the City Manager and Management Services Director positions as authorized signers on the Municipal Court Checking Account. Previously, you adopted a resolution authorizing US Bank as the City's qualified depository bank and also designating the City Manager and the Management Services Director as authorized signers on the bank accounts. This resolution adds the above three positions as authorized signers on the municipal court checking account only. In addition, the dollar amount requiring two signatures has been increased from $500 to $1,000. Since the Municipal Court deals primarily with $500, $750 and $1,000 bail, by increasing the limit to $1,000 will require dual signature on anything in excess of the $1,000. This will allow the Municipal Court to operate more effectively as they issue checks that need to have proper signatures. Committee Action: Recommend the resolution be forwarded to the City Council for approval APPROVAL OF COMMITTEE ACTION: Committee Chair Committee Member Committee Member ff) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DESIGNATING THE QUALIFIED PUBLIC DEPOSITORY WHERE CHECKS ARE TO BE DRAWN, DESIGNATING THOSE PERSONS AUTHORIZED TO SIGN CHECKS, DRAFTS OR WARRANTS ON BEHALF OF THE CITY. (REPEALS RESOLUTIONS NO. 89-09, NO. 90-22, NO, 90-30, 94-174 AND NO. 99- 304). THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Repealer. Resolution No. 99-304, adopted October 5, 1999 is hereby repealed. Section 2. City's Depository Bank Designated. US Bank, a national banking association, is hereby designated to be a the qualified public depository bank whereon City checks are to be drawn and certain accounts are to be established from time to time on behalf of the City. Section 3. City's Authorized Signatures. The following designated positions, the City Manager and the Management Services Director, are hereby authorized to open such checking, draft, warrant or other depository accounts for and on behalf of the City, as they shall deem necessary from time to time. A. City Funds, The following designated positions, The City Manager and the Management Services Director, are hereby authorized to sign any checks, drafts or warrants drawn on any accounts, so established. Any checks, drafts or warrants drawn on ff-cl- any accounts so established, in excess of One Thousand Dollars and noli 00 ($1,000.00) must be signed by both the City Manager and the Management Services Director. B. Municipal Court Funds. The following designated positions, the Court Administrator, the Court Services Supervisor and the Accounting Court Clerk, are hereby authorized to sign any checks, drafts or warrants on behalf of the Municipal Court. Any checks, drafts or warrants drawn on the Municipal Court checking account, in excess of One Thousand Dollars and nolI 00 ($1,000.00) must be signed by any two of the designated authorized signatories. Section 4. Reliance on Authorization. US Bank is entitled to rely and act in accordance with the authorizations contained in this resolution until such time as it is notified by a new resolution of the Federal Way City Council amending or repealing this resolution. Section 5. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 6. Ratification. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affirmed. Section 7. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOL VED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, THIS DA Y OF ,1999. ;-1-3 CITY OF FEDEAL WAY MA YOR, RON GINTZ ATTEST: CITY CLERK, N. CHRISTINE GREEN APPROVED AS TO FORM: CITY ATTORNEY, LaNDI K. LINDELL FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. K:\fin\cash\signature resolution /I-! MEMORANDUM Date: November 23, 1999 To: Finance, Economic Development & Regional Affairs Committee From: Marie Mosley. Deputy Management Services Director Subject: November, 1999, Monthly Financial Report Action Requested: Accept the Monthly Financial Report and forward to the December 21st Council meeting for approval. APPROVAL OF COMMITTEE REPORT Committee Chair: Mary Gates Committee Member: Jeanne Burbidge Committee Member: Linda Kochmar -r:- I ~ 40.00 35.00 30.00 25.00 20.00 15.00 10.00 5.00 E[J ERRL ----.-'.-.----.'- .-.-. QlIeslìOJ1~?? Col1taçt; \:Iarie \'losley Mi 1.4063 Tho krau~ 661-4170 ¡'vlar; Doring 661-4096 ......_.............................J " A.City for All of U5 ~~ 1999 Projected Revenues & Expenditures ------ _..-- n. -----.- ..----.......--.-'.-.'..'-...-, ..:~_m.._'.,_---_.. " "~!:'Lu'~_'..m'__'_- --:---.-... I ~ ..~~,~~'.',,:~---~':~:~-~=: ,:,', 0;" ,..:--.~:'--_.....m___. . '[;{;;,L:" , '!;¡, , , Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dee -+- Expenditures , ---- Revenues , , ---...--- ----------.- - III This Re!}()tl Overview Significant Events General Government Revenues 2-5 Expenditures 6-7 Supplemental Schedules 8-13 Attachment A - 14 I 1-2 November 1999 Monthly Financial Report OVERVIEW The Monthly Financial Report is intended to provide an overview of fmancial activity that has taken place in the reporting period. This report focuses mainly on activity incurred in the following operating funds: General, Street, Arterial Street, Utility Tax Projects, Solid Waste & Removal, Paths & Trail, Surface Water Management, Strategic Reserve, Airport Strategic Reserve, Debt Service, and Dumas Bay Centre, The Summary of Sources and Uses (Attachment A) captures financial activity through October for the years 1994 through 1999, SIGNIFICANT EVENTS Mid-biennium Budget Adjustment The City Council adopted the 1999/00 mid-biennium budget adjustment at the December 7th Council Meeting. The major new programs that were adopted for each of the following department include: Community Development - sign code compliance; associate planner; increase intern hours; comprehensive plan update; airport coalition dues; development specialist; Management Services - four vehicles replacement; four copiers replacement; f-C:Z- Parks & Recreation - Wedgewood Park ongoing m&o; Celebration Park maintenance; Public Safety - Jail contract increase; Washington criminal justice training officer; convert temporary data entry to FTE's; traffic reconstruction program; critical incident/hostage Negotiation Equipment; school resource officer; Public Works - convert contracted capital project inspector; traffic counts to update transportation model; comprehensive plan update; and Municipal Court - formation of court. The following capital projects were also adopted: Skateboard Park; City of Federal Way Hylebos; Alderbrook Play Equipment; BP A Trail Phase III; Public Safety and Muni-Court Facility; Downtown Revitalization; and 23rd Avenue South. Property Tax Ordinance In addition to adopting the mid- biennium budget adjustment, Council also approved the 2000 property tax ordinance, The tax property tax rate for the year 2000 is based on CPI-W (3.20%) and results in a total levy amount of $7,030,725 and produces a levy rate of $1.493, The new levy rate is less than the current rate of $1.53. Bulletproof Vest Program The Public Safety Department was recently awarded $8,000 from the Bureau of Justice Assistance for the partial funding of 51 bulletproof vests. The total costs of these vests is estimated at $21,385, GENERAL GOVERNMENTAL REVENUES General governmental revenue collections through November total REVENUE SUMMARY BY MAJOR REVENUE SOURCES Period Ending November 30,1999 November 1999 Monthlv Financial Report $38,549,922, which is $5,174,529 or 15.5% above the year-to-date budget ($33,375,393). Of this amount, $1,761,578 is related to Utility taxes and REET that are reserved for the payment of debt service. When compared to 1998, revenues have increased by $2,131,909 or 5.9%. Attachment A provides a comparison of year-to-date revenues by major sources for 1999 with comparative figures for the past 5 years, . h.. .' ...YfDActuals¡".YTDActuals, "", ~~~;~:;¡Y.ltar-t~Datel'i;:'~;:' ",.. . (uiìdØß\i.~"As%tif'~ . g:¡'»,';':"';':¥ACtuåls ".~: Colì . '~:":get~~rkid" Property Tax 6,634,350 6,176,G08 93.1° 6,176,608 0.0°1c Sales Tax 8,605,426 8,808,183 102.4% 7,849,856 958,327 12.2% Hotel/Motel Lodging Tax 65,000 40,753 62.7% 42,863 (2,110) -4.9° Criminal Justice Sales Tax 1,362,747 1,342,409 98.5% 1,243,019 99,390 8.0°1c Gambling Tax 509,600 1,305,112 256.1% 476,109 829,003 174.1° Utility Tax 4,633,769 4,814,903 103.9% 4,233,955 580,948 13.7% Real Estate Excise Tax 1,200,000 2,260,267 188.4% 1,079,637 1,180,630 109.4% Franchise Fees 494,255 469,923 95.1 % 494,255 (24,332) -4.9°1c Licenses & Permits 123,201 127,867 103.8°1c 114,939 12,928 11.2 5,307 Intergovernmental 4,576,430 4,660,907 101.8°1c 4,274,570 386,337 9.0"lc 208,005 CD Building Permits & Fees 853,193 1,218,890 142.9% 783,371 435,519 55.6° 87,017 CD Pass Thru Fees 85,833 na 85,833 na 9,990 PIN Permits & Fees 223,573 199,179 89.1°1c 201,734 (2,555) -1.3% 18,508 PIN Pass Thru Fees 59,492 na 59,492 na 6,168 SVIIMFees 3,120,302 3,465,534 111.1°1e 3,465,534 0.0°1e 828,141 Refuse Fees 148,524 135,770 91.4% 136,147 (377) -0.3% 12,019 Admin Fees 168,478 154.440 91.7° 154,440 0.0% (32,362 Fines & Forfeits 714,000 775,490 108.6°1e 661,307 114,183 17.3% 64,895 Recreation Fees 551,343 543,773 98.6° 515,704 28.069 5.4° 24,586 Knutzen Theatre Operations 59,030 42,790 72.5° 54,111 (11,321) -20.9% 13,682 Dumas Bay Centre Operations 429,609 467,777 108.9% 356,717 111,060 31.1°1c 59,104 Public Safety 138,432 283,975 205.1% 130,037 153,939 118.4% 23,188 Interest Earnings 1,040,139 968,758 93.1% 789,190 179,567 22.8% 110,573 Miscellaneous Revenue 139,765 141,289 101.1% 141,289 0.0° 40,285 Subtotal Operations 35,791,166 38,549,922 107.7° 33,375,393 5,174,529 15.5 4,828,299 InterfundTransfers 6,019,289 5,309,229 88.2% 5,309,229 0.0% 119,792 Other Financing Sources 1,123,307 247,142 22.0° 247,142 0.0° 55,521 Total Revenues 42,933,762 44,106,293 102.7% 38,931,764 5,174,529 13.3% 5,003,612 . Shows actuals as % of year-to-date budget. For example, 50% means actual revenues were half of what was budgeted for that period. 2 :;::e- - -3 City of Federal Way November 1999 Monthlv Financial Report ~-Î COMPARISON OF 1999 OPERATING REVENUES - BUDGET TO ACTUAL i $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 Jan -~ - - ~ ~-~-~~--- Property tax Property tax revenues collected through November total $6,176,608. Actual taxes received in the current month total $1,582,985, Sales Tax Sales tax received through November of $8,808,183 is $958,327 or 12,2% above the year-to-date budget ($7,849,856). Compared to 1998 year- to-date, sales tax increased $826,031 or 10.3%, Sales tax received in the month of November total $880,787 that is $166,017 or 23.2% above the adopted budget estimate. Compared to November 1998, sales tax increased $141,461 or 19.1%. Retail sales continue to remain the largest source, accounting for 63,8% of all sales tax collections. Year-to-date . " . ~¡~¡<~'\!!¡:,¡":~;~~~~... 28,~:122";::" :":~,~~.t::!';~i: 28;178',- .' . ~.¡ Feb May Jun Jul Aug Sap ~rl :..:'1 1 ..,i . ;,'~'IITotaI1999 BUdgetedi., I' ~,' Revenues 'to . $38.549.922' ' ( L--. ~~-,' ! Oct Noy Dee Mar Apr ---~---------~ -- --_._~- .._----~._- .::r .; l' reporting sales tax on a quarterly basis for part of 1998 versus monthly in 1999. They also have recently moved out of the state, but they continue to have safes throughout the state. Therefore we will still be receiving sales tax from them, but in much smaller monthly remittances. Since their move in April, we have been receiving only a few hundred dollars each month, We expect this to continue for the remainder of the year. Transp/CommlUtility sales taxes collected total $365,059, which is an increase over 1998 of $32,091 or 9.6%. This is due to an overall increase in cellular communication activity, which is also reflected in the increase in cellular utility tax revenues. COMPARISON OF SALES TAX COLLECTIONS BY SIC CODE GROUP YTD Through November Component I 1997 1998 1999 Group Actual i Actual , Actual Retail Trade ! $ 4,900,510 : $ 5,082,881' $ 5,618,155 Services I 655,435 i 778,463 ¡ 830,450 L;onstruction/~ontract! 508,673 ¡ 585,403 ! 914,197 , iNholesaling i 373,241 I 471,067: 517,298 -- ' ~!CommlUtility, 295,869 ! 332,969 i - 365,059 Manufacturing i 288,380 , 393,875 243,150 -.--- Government 97,676 128,155 128,032 Fin/l~slR~E;tate--- 8.2,'162:--104,820' - 107,395 ---~~~----~-- - -~.._-~--- ~--~-~ . Other ; 73,370 ; 104,521 84,446 i ---Tot3' - ------¡$~-7.275,3161 $ -7,982,152 ~ $ 8,808,183 $ Taxable Sales---r-s-ss5,919,507 ¡ $ 939,076,762: $ 1,036,256,785 $ retail sales tax collections are up $535,275 or 10.5% over 1998, attributable to an overall increase in retail activity. Year-to-date construction and contracting activity, which accounts for 10.4% of sales tax collections, is up $328,794 or 56.2% compared to 1998 activity. One construction company is responsible for over 50% of this increase. They are one of the top 10 sales tax revenue contributors over the last 12 months, This increase is further reflected in the City's building permit trends, Manufacturing activity through the end of November has generated $243,150 in revenues. This is down $150,724 when compared to 1998. This is due to a major manufacturing company Change from 1998 $Change 1 % Change $ 535,275 10.5% 51,987 , 6.7% 328,794 . 56.2% 46,231 9.8°1e 32,091 9.6% (150,724) -38.3°1e -.-. (123) .0YIe 2,575 2.5% .--- (20,075) -19.2°1e 826,030 i 10.3% 97,180,022 i 10.3% . ':';;CCiMP,ARI$Olfili' thiöugk'Nô~e;;rGe ~¡~:iÎ"~?'i~¡';';,.:,¡\~,:~;" :j:,'&i, ".(;;og.'.., m,.19P,8,¡[ I .:.:~;i~¡~,1998;¡¡¡~':¡\ ':-.:,!¡~ !Chäilg "Chà.IÍSÎ'~ ,::i;::::i~~l~~j~~:~'....'m. ..,.._:~~I~;,~~~~;,~!:~~2~~~~ ,;,~~;~( ~._:..~!;~':'" ,'~~:,~~1~ S 348th Retail Block ¡ 1,245,474' 1,321,841. 1,493,362 171,520 i 13.0% ~eafacMali --~T-934,7~925~652T- 908,636 (17,017)1" .~ -1.8% ~a3v¡I~~~ ~e~t~;6th BIO~k--~_~1~~:;~~L_1~}~~~ : 1~6:~;~ 1= (~:~~~~~-- -~:~~ Hotels & Motels i 40,075 ¡ 42,794 I 39,366 I (3,428)[ -8.0% The City's largest retail center, South mont~, we received $209,09~ or 348th retail center, which generates 123.8Yo above the monthly estImate about 17% of the City's sales tax has ($93,419), experienced a growth of $171,520 or HotellMotel Lodging Tax 13.0% compared to 1998, due to HotellMotel lodging tax collected increased activity for all retail through November totals $40,753, establishments in the center. Over the which represents activity through last 12 months, a major retailer in this September. This is $2,110 or 4.9% center has remitted the largest amount below budget, but is anticipated to of sales tax revenue in our City. increase once the newly constructed hotels in the area are active (ie: Extended Stay, Marriott). Citv of Federal Way SeaTac Mall is showing a decrease of $17,017 when compared to 1998 activity. A major retailer located in the mall, is number 3 on the list of the top 25 sales tax revenue generated over the last 12 months. Unfortunately that is not enough to offset the decline of retail activity at SeaTac Mall. When compared to 1998, only retail eating and drinking establishments and the theater have increased activity. Utility Tax Utility tax received through November total $4,814,903, which is $580,948 or 13,7% above the monthly budget estimate. Compared to 1998, utility tax receipts have increased $637,729 or 15.3%. Cellular taxes exceed the budgetary estimates by $207,529 or 58.2%, which is consistent with prior months in 1999, This is due to an . Represents monthly historical patterns for the 1999 Adopted BudgeC Real Estate Excise Tax For the year-to-date comparison, real estate excise tax continu(i's to exceed prior year's collections. Through November, revenues total $2,260,267, which is $1,180,630 above budgetary estimates ($1,079,637). For the current increase in the number of cellular communication companies in our area, as well as an overall increase in cellular activity. State Shared Revenue State shared revenues collected total $6,003,318 and are exceeding November 1999 Monthlv Financial Report budgetary estimates by $485,729 or 8.8%. Included in this number is criminal justice sales tax of $1 ,342,4 I 0, which is also exceeding budget by $99,391 or 8,0%, Crimioaljustice-high crime has collected $173,087 through September. This revenue is based on the Cities 1997 crime rate and determines distribution amounts for July and October 1998 and January and April 1999. We are not budgeted to receive any high crime revenue in 1999, based on the 1998 crime rate statistics. We have received a total of $16,506 from the state to assist with the additional costs of implementing and enforcing the new DUI legislation. The DUI assistance is funded through June, 200 I. The statewide distribution of $120,000 will be made to cities quarterly and is based on population. Currently ... the quarterly allocation to Federal Way is $2,774 and is subject to change depending on the City's population when compared to the total incorporated population, The next distribution was expected to occur in October, but will not occur due to an error in calculating the July distribution amount of$5,598. Apparently the error resulted in twice the normal quarterly amount being distributed to both cities and counties. As a result, there will not be a DUI distribution in October. This distribution will recommence in January, 2000 and thereafter through the biennium. Fines & Forfeitures Year-to-date Fines and Forfeitures are exceeding budgetary projections by $114,183 or 17.3%, Revenues are exceeding prior year's activity by $17,705 or 2.3% through November. Parking Infractions through November are exceeding budget by $30,565 or 154.7%. False Alarms collected total $28,426, which is $19,941 or 235.0% above budget estimates. Criminal costs collected year-to-date total $92,844. which is $60,163 or 184.1 % above budget estimates. 4 .:c-5 City of Federal Way . ;,'J::'lt~W<ft:';::::'::".\ Total ,s Building Permits & Plan Check Fees Building permit revenues were up $435,519 or 55,6% when compared to year-to-date budget ($783,371). This does not include pass through revenues of $85,833 for expedited and environmental review, Revenues collected for expedited review are currently not included in the budget. Expenditures related to the expedited services also are not included in the budget. Building permits, which includes mechanical, plumbing and clear/grade permits, total $604,799 through the end of November. This is an increase of $170,271 or 39.2% over the adopted budget ($434,528). Activity for the month of November total $38,018, which is over the adopted budget by $4,917 or 14.9%. Plan check fees collected through November total $373,558, which is $176,098 or 89,2% above the adopted budget ($197,460), For the month of November, plan check fees are above budget ($16,968) by $7,887 or 46.5%, ROW Permits and Fees Overall Public Works permits and fees collected through November total $199,179, which is $2,555 below the adopted budget. This does not include pass through revenues of $59,492 for expedited review. Year-to-date activity is below the prior year by $33,806 or 17.0%. Recreation Fees are exceeding budgetary expectations by $28,068 or 5.4%, When compared to the prior year's activity, fees collected through November have increased by $141,819 or 35.3%. Invoices for related recreation program expenditures incurred during the summer months are now being received and processed. Gambling Tax Gambling tax collections are up $829,003 or 174.1% over the budgetary estimate ($476,109). The increase is $954,308 when compared to 1998 largely due to increased activity at one major card room establishment and the increase in card room rates from II % in 1998 to 20% in 1999. Police Services Revenue collected through November total $283,975. This amount includes Traffic School revenues of $53,025, Explorer program donations of $2,400, a donation from Target of $500 to automate the pawn program, contributions from the Washington Traffic Safety Commission of $2,983, interest earnings of $5,170 and Police Security services of $162,429. Also included is $37,398 of state seizure revenues, which are designated for that specific program. The remaining balance of $20,070 is made up of miscellaneous revenues such as weapons permits, copies and fingerprinting. $124,287 in grant November 1999 Monthly Financial Report '1 revenues was received through third quarter, but are included in other financing sources. Traffic School, Explorer program and state seizure are currently not budgeted revenues. Other Financing Sources/lnterfund Transfers of $5,556,371 consist mainly of interfund transfers in the amount of $5,309,229. Also included are Public Safety grant revenues of $124,287 and Solid Waste of $41,045, a $75,000 contribution to the City's overlay project from the City of Tacoma, $1,000 from Weyerhaeuser for Emergency Preparedness, $1,000 each from Capital One and Weyerhaueser for the Martin Luther King event and $3,810 of contributions to the many Human Services programs (the majority of which are employee contributions). 5 ;1:-& City of Federal Way November 1999 Monthlv Financial Report .-------- COMPARISON OF 1999 OPERATING EXPENDITURES - BUDGET TO ACTUAL :::: ~-Ä~,~~)~it:~." $30,000,000 :'~ "" $15,000,000 Jul Aug Sep ~~ ~i ,q I , ! , ,.j ,..:.i Dee I ITotal1999B~dg8ted II Expenditures II $33,295,812 I ! $25,000,000 $20,000,000 $10,000,000 $5,000,000 $- Jan Feb Mar Apr May Jun Oct Nav --~-----------~----"------,--------- --------------- ------ --, -- EXPENDITURE SUMMARY BY DEPARTMENT Period Ending November 3D, 1999 " mt , :~Actuåls 6,958 39,150 33,801 21,838 100,610 135,093 188,900 911,641 3,324 185,402 49,323 13,242 236,304 257,721 18,785 1,716 101 105,319 3,039,487 5,348,715 2,701,702 ,,'i:,",:' ","," ',:,"'" ~,~",:!:" " YTD, Actuals 'Y~DActuals, 'Adopted'" Year-m-Date ,?,' % YTD' (O'¡ëÎ')IUnder "As%"of.! " ',',,' ,', 'Bud et. ,'¡",Actuals"::, Expended. Budget YTD:Budget' YTD Biicf'et",~' City CouncIl 219,841 180,027 819% 211,156 31,129 14,7% City Manager 587,110 525,596 89,5% 544,527 18,931 3.5% Court Contract 499,472 338,945 67.9% 420,350 81,405 19.4% Municipal Court 300,000 80,927 27.0% 80,927 0.0% Management Services 1,953,969 1,493,265 76.4% 1,548,665 55,400 3.6% Civil/Criminal Legal Services 1,253,692 1,143,838 91.2% 1,143,763 (75) 0.0% Community Development 3,048,376 2,580,329 84.6% 2,785,855 205,526 7.4% Public Safety 12,049,356 10,877,663 90.3% 10,829,681 (47,982) -0.4% Jail Services 875,000 1,169,765 133.7% 718,572 (451,193) -62.8% Parks & Recreation 3,065,364 2,904,175 94.7% 2,818,345 (85,830) -3.0% Dumas Bay Centre Operations 467,436 450,155 96.3% 432,154 (18,001) -4.2% Knutzen Theatre Operations 159,030 111,793 70.3% 145,778 33,985 23.3% Public Works Operations 3,444,273 2,771,941 80.5% 3,139,762 367,821 11.7% PW Asphalt Overlay Program 2,018,311 1,759,401 87.2% 1,759,401 0.0% Solid Waste & Recycling 299,727 215,571 71.9% 263,723 48,152 18.3% Snow & Ice Removal 55,076 20,238 36.7% 48,460 28,222 58.2% Hotel/Motel Lodging Tax 40,000 101 0.3% 101 0.0% Surface Water Management 1,749,884 1,365,451 78.0% 1,582,324 216,873 13.7% Debt Service 5,293,482 5,306,731 100.3% 5,306,731 0.0% Subtotal Operations 37,379,400 33,295,912 89.1 % 33,780,275 484,363 1.4% Interfund Transfers 10,266,219 9,203,481 89.6% 9,203,481 0.0% Other Financing Uses 660,479 57,955 8.8% 57,955 0.0% Total Expenditures 48,306,098 42,557,348 88.1 % 43,041,711 484,363 1.1% 8,050,417 . Shows actuals as % of year-tQ-< ate budget. For example, 50% means actual expenditures were half of what was budgeted for that period. GENERALG EXPENDITU NMENTAL ($37,379,400), Operating expenditures are below the year-to-date budget ($33,780,275), by $484,363 or 1.4%. When compared to 1998, expenditures are up $6,381,116 or 23.7%. ($420,350) by $81,405 or 19.4%. The budget is based on historical trends for the last seven years of the contract. General governmental expenditures through November total $33,295,912 or 89.1 % of the annual operating budget Court Colltract expenditures paid through November total $338,945, which is below the year-to-date budget Community Developmellt Operations has expended $2,580,329 or 84.6% of its annual appropriation ($3,048376). Through November, they are below their budget by $205,525 or 7.4% of the 6 ::c-1 City of Federal Way year-to-date budget ($2,785,855). Other services and charges expended total $559,360, or 83.3% of the total budget $671,938, Parks Operations expenditures total $2,904,175, which is $85,830 or 3.0% above the year-to-date budget estimate ($2,818,435), This is 94.7% of its annual appropriation. Services and charges total $662,831, which is 88.5% of the annual budget ($749,077). This increase over last month reflects the processing of several invoices for contracted services incurred during the summer, such as athletics umpires and camps. Also, services and charges, which include utilities, will increase in the winter months due to the extended use of field lights. Through November, temporary help totals $259,850 or 109,8% of its annual budget ($236,768). The activity in temporary and seasonal help has decreased substantially in November since the busy summer season is over. Dumas Bay Centre operating expenditures total $450,155, which is $18,000 or 4.2% above the year-to-date estimate of $432,155. Operating revenues through the current month total $467,777, which is $111,059 above the budget estimate ($356,717). The Dumas Bay Centre has recovered 103.9% of all operating costs as of the end of November. The Knutzen Family Theatre has operating expenditures through November of $111,793 or 70,3% of the adopted budget ($159,030). The current expenditure saving is $33,985 or 23.3% of the year-to-date budget ($145,778). This year-to-date budget is a straight-line allocation of the annual budget, due to the fact that we do not have a history with which to base future fluctuations in spending. Operating revenues collected total $42,790, which is 72.5% of the annual budget ($59,030). This is below the year-to- date budget, which is also a straight- line allocation, by $11,321 or 20.9%, Public Works Operations are below the November budget estimate ($3,139,762) by $367,821 or 11.7%, and has expended $2,771,941 or 80.5% of its annual appropriation ($3,444,273). This is partially due to the delay of invoices for intergovernmental expenditures, such as King County traffic maintenance and WSDOT state highway maintenance. Both of the above vendors are included in inter-governmental expenditures, which through November total $269,510 or 65.3% of the annual budget ($413,036), Savings can also be found in salaries and benefits, which are only 79.8% expended. The majority of this savings can be attributed to several vacancies within the new Streets Maintenance crew. September was the first month that they had a full crew. SWM Operations are below projections by $216,872 or 13.7% of the November estimate of $1,582,323, Intergovern- mental expenditures total $70,349, which is only 65.4% of the total budget ($107,500). This is also due to the delay of invoices from King County for water utility billing, and a portion of the WSDOT charges for state highway maintenance. Solid Waste & Recycling Division is below their budgeted expenditures by $48,152 or 18.3%. Through November, other services and charges, which make up almost 58% of the total budget, is only 53.1 % expended. In comparison to the same time last year, when other services and charges were expended at about 80.0%. This is due to savings in the following three programs. (l) A large portion of the costs for outside Counsel used for the City's due diligence review prior to the sale of Federal Way Disposal were paid for by the purchaser, saving approximately $15,000. (2) Business November 1999 Monthlv Financial Report recycling outreach expenditures in the current year are lower than originally budgeted. In-house staff now performs this function rather than a higher-cost consultant, reducing this grant-funded expenditure by roughly $5,000, (3) The multi-family recycling program has had little additional interest from area complexes, saving an estimated $15,000 in grant funded implement- ation costs originally budgeted for 1999. Police Services have expended $10,877,663 through November, which is $47,982 or .4% above the budgetary estimate of $10,829,681. Salaries & benefits, which are 67% of their total budget (excluding temporary help, overtime Police security, regular overtime & termination pay), totaled $7,666,567. This is 88.3% of the annual budget ($8,681,503). The departmental excess over the estimated budget is partially due to overtime police security expenditures that have not yet been included in the budget. Overtime Police security totals $73,668 through November, but is offset by revenues collected for the services provided. Jail Service is above November budget estimates ($718,572) by $451,193 or 62.8%. The total expended of $1,169,765 does not include payments for September, October and November services. Other Financing Uses/lnterfund Transfers total $9,261,436 or 84.8% of the annual budget ($10,926,698). The majority of which is made up of interfund operating transfers ($9,203,481). The remaining $57,955 is made up of CM Contingency funds allocated for reconfiguration of City Hall, adult entertainment legal defense and a portion ofreconfiguration charges allocated citywide. 7 -::r- - g- City of Federal Way November 1999 Monthly Financial Report MAJORFINANCINGSOURCES' SALES TAX REVENUES November 1997 through November 1999 $1,050,000 ~------------ ------------ - - - ---- ---- - -- - - - -=~~:--~~~-~-=l I Holiday Season ----------.. ' fmu/mumum m ~m~um~ m I $950,000 $850,000 .i - ' -- $550,000 $650,000 t- O> > 0 Z t- O> U CP C cc 0> i:. .!!¡ cc 0> 1:. CP LL cc ".' Iii ::õ cc CC CC ".' 0> 0> a. it- i:. « :< ~ cc ".' '5 .., cc CC co 0> 0> 0> ò> Q. t; ~ g¡ 0 co ".' ¡; z cc 0> U CP C 0> 0> i:. .!!¡ 0> 0> h CP LL 0> ".' Iii ::;; 0> ".' ~ 0> 0> ".' '% l ~ 0> ".' :;¡ 0> 0> 0> 0> 0> 0> ò> Q. t; ~ g¡ 0 0> 0> > 0 Z LOCAL RETAIL SALES TAX REVENUES 1997.1999 1997 I 1998 I 1999 I 1999Budget Month I Ac1uaI I Actual t Budget. I Actual I $ Variance I'" VarIance ~, '$ 623,386 : $ 638,862 $ 667,688 $ 711,432 $ 43,744 i 6.6% -" 1,013,425. 71,824; 7.6% February 902,478 949,276 941,601 --------,--------l---------- March 640,967 714,640 i 667,002 717,005 50,003 ! 7.5% - -,---.------" April 582,547 575,596 : 601,682 ~3~_- 31,77,8 I 5,3% May i 660,733 ! 655,396 1 706,570 783,051 i 76,481 I 10,8"1\ une i 669,058 i 769,481 I 686,513 772.812 I 86,299 I 12.6"1\ uly ' 678,567 i 645,475 i 656,290 727,701 I 71,411 ' 10,9"1\ I August ! 694,702 i 682,263 i 704,382; - 855,198! 21.4'1\ 150,816 September 735,617 i 850,295 ! 788,583 896,291 I 107,708 13.7'11 October ' 657,100 761,561' 714,775 817,021 : 102,248 14.3"1\ , ~-- 880,787' --- 23.2"1\ November 687,585 739,326 , 714,770 166,017 - I December 793,528 I 800,018 : 755,570 I 0.0% Total 1$ 8,326,269 I $ 8,782,170 I $ 8,605,4261 $ 8,808,1831$ 958,327 12.2"A axable Sales 1$ 979,561,007 1$ 1,033,196,412 i $ 1,012,403,059 I $ 1,036,256,807 I $ 112,744,336 1 12.~ ........ ""'"- "-on.....,....",""",> 8 ;¡:::¡ City of Federal Way November 1999 Monthlv Financial Report COMPARISON OF SALES TAX COLLECTIONS BY SIC CODE GROUP For the Month of November SALES TAX ACTIVITY BY SIC CODE YTD through November 1999 Constr/Contract 10.4% Fin/Ins/Real Estate 1.2% Manufacturing Government 2.8% \ 1.5% Trans/ComlUtii 'M1olesaling 4.1% \ 5.9% ------------ - Other 1.0% Retail Trade 63.8% Services 9.4% . ~---- . ____n~_____---_J 9 ::L:~(O City of Federal Way IIVeh Lic Fees .Fuel Tax OCriminal Justice 0 Equalization . Liquor II MVET November 1999 Monthlv Financial Report STATE-SHARED REVENUES 1994-1999 $7,000,000 $6,000,000 '"', $5,000,000 $4,000,000 $3,000,000 I $2,000,000 I $1,000,000 $- ..,. m m .no - -"..,., .. .. 10 m m ~ <D m m ...... m m a. "U « m m m õ « m m m <X> m m ~ . ";¡I:I" '. UTIUTY TAX ;:S .' :~'\ ,,: .".,1, .J' ,i;,',' Year-fa-date (thru ~g~~, ,~. -'" :-H.~~ 1998 ["".'" 1999.":,,';:! '~.'.1999Budgèt~:'::~'S j "'. .','".,.- - _.__..__._.._~--- :;,~~A:..!.,:;~~~Actua/.)i":'Totallr',- ,!j,BJldget" ¡, Acfual~' 1:$ Variaíièe ."fV~rla~ 1,226,038 ,1,682,486 1,800,058, 1,645,320 1,783,338 S 138,018 8.4% , .._".,-,--_._-~_.- 338,459 489,154: 519,109 ì 472,3~3 ,__5~6,90~- ~4,607___.15.8% 219,832 i 273,627' 315,276 ì 288,389 .__~~9,953~_n11,564~ 4.0% 323,791 : 406,807 , 465,876 425,356 468,009 ' 42,653 10.0% 653,332 I 840,832 955,375 891,506 976,27~ j 84,769 9.5% 117,480: 97,022 : 179,259 144,162 167,718 23,556 16.3% - .-.---- .- 65,505 265,081 . 376,961 ' 387,416 356,362 563,891 207,529 58.2% 1,944' 7,754 i 10,285 11,400 10,559 8,81f---' {1,747} -16.5% 'j, $ .td.~.O63~.\::$;' 3;1.51i'ϧ6l~$~~4,177"'Ï74 i,,$-:i"44.63.3ff,Q¡,~~4¡~.3¡9554~s 4,814;903l.š." ,580;948'1:.:'~~)~:~\~3.~ Electric Gas Garbage Cable Phone Storm Drainage Cellular Pagers ,:~~'!;~~,:;i;r:Ø~!A:~ ': ,i January February March April May June July August September October November December Total ----- 1994 " I $20,749 ' 20,749 20,749 30,511 30,511 30,511 32,363 32,363 32,363 33,509 -----.---- 33,509 33,509 $351,453 ! I I I I 1995 I ,,1996 $34,516 1 $24,556 34,516 24,556 34,516 I 24,556 26,611 I 29,665 26,611 , 29,665 26,611 , 29,665 25,653 : 17,721 25,653 ' 17,721 25,653 17,721 16,661 ' 26,715 ------------ 16,661 26,715 ---.. ----~----- -- 16,661 : 26,715 $322,969 I $301,977 GAMBLING TAX REVENUE 1997 - 1999 - 1997 $31,616 34,403 30,346 36,041 31,106 29,421 26,096 17,016 16,454 23,907 20,591 19,766 $318,763 1999 1999 Budget 1998 Budget Actual $ Variance 1% Variance $28,162 $51,135 $90,611 $39,476 I 77.2% _u 21,305 .54,674~~12.f--~3,243 76.6% 23,162 65,483 104,163 36,700 59.1% 29,496 64,427 130,536 66,109 ' 102.6% 19,025 -56,745--- 150,816 94,073 ' 165.6% 20,121 26,947 145,174 118,227 ..~ 436.7% ~.._~, 34,691 33,606 137,222 103,616 ¡ 306.3% 36,336 35,687 110,061 1-. 74,394 ¡ 206.5% 36,915 27,174 111,146 63,972 ' 309.0% 50,005 32,313 113,612 61,299 251.6% -~ ---. 51,544 27,716 113,612 65,894 309_9% 46,1471---33,491 --.. . -.- 0.0% $398,950 $509,600 $1,305,112 $829,003 I 174,1% -- 10 f~l/ City of Federal War November 1999 Monthlv Financial Report FINES & FORFEITURES By Month $569,871 $599,488 $613,226 $639,830 $680,000 $714,000 1994 1995 1996 1997 1998 1999 Chango from Adopted Month Actual Actual Actual. Actual Actual Budget Actual $ Variance' % Variance ~:~::V ~==- ~~_~3:~~:7 ==- $~~:2 S:~:7 L-~~: -t-------¡ ~--~~~ ~~1~7 ; ~\:~M-- ~::~: ~~------- 44.493 38,296 47,205 46,6731.- ::::1- - 59,851 i_- 87,4181 -27:567í- 46.1% April --.---L-- 56,501 -- 54,415____5~~52 ---- 51,192~___- 57,881J__.. 63,~~409l..-_- 22,6031 35.4% MaY___I_~ 51,202 u- 49,7~~~,5~L_.52,978L--.!~~~~L____6~~~!__----~~-----_:~~T=- -Q.5% June 57,9ã4T 56-.2!!01 46,81_11- - _50,~3._6~CJ60. 6~,1 ¡ 1__- 75,375- 11,494 180% July -------.- 41,965 : ~,3361 -- 48,6811 53,016, 81,666' 61,299 66,411 5,112 8.3% AU9ust___-_.l____~65j94l:- 54,3191 - 63:650'= . 65,748 ì-___- --63,2ÕTI---=__j1ß9~- . _!fjij5~~ -4:0641-- _.- -. 5.7% September ,48,2681 53,235 -- 35,2~ _~56,80'¡_!!!,36~__u 58,95~__~8~~__- __.s..?_~----~~ O"-I<>~~---_:~==: ::- --456°',406850_1:-_- 50,022 4!~86 ~~-~1.~ 59,518 59,561, 431 0.1% November .. '.. 50,281 33,604 45,8101 57,001' 55,157 64,896 9,7381 17.7% December 44,8281 40,1041 ~--30.i69r-------S7~5901 --- 33,327'--- --52,693 - -------~-. ~------ Total $592,1981 $607,932) $560,0531 $622,452i $791,1121 $714,000, $775,490! $114,183~j 17.3% % Change ! 2;7%: .7.9%1 11,1%: 2.7.10/.: ,\1,7%: Budget . Included in Fines & Forfeitures are remittances from District Court for "Shared Court Costs" and "Court Record Services". FINES AND FORFEITURES YTD Through November $900,000 $700,000 -. ..-"""q..-.--- .u. "" -- - "'. - """ -- - . - -- - - -- u - - - $TS'l:'.7!1L - - ~~~.~~ - -! , i . I ,'- -I ! $800,000 .."". """------""-- $300,000 I ...1 $600,000 $500,000 $400,000 $200,000 $100,000 $0 1994 1995 1996 1997 1998 1999 (.;f~Æ~âi¡~I!:~i:),~'. Civil Penalties Traffic & Non-Parking Parking Infrations 001 & Other Misd Criminal Traffic Misd Criminal Costs False Alarms Other 1994 3,8971 389,4831 8,5161 60,411 ! 25,967 I 19,518 ! 3,100 ! 36,478 ¡ 1995 2,380 413,054 9,354 61,178 25,100 15,085 8,285 33,392 1996 1997 1998 Budget YTD Budget 1999 $Var 2,868 1,955 5,997 [ 4,593 3,846 4,735. 889. 352,813 360,447 507,220 : 490,294 453,551 436,551 (17,OOO) 18,758 21,592 29,451 i 17,762 19,753 50,318 : 30,565 56,784 67,474 82,167 : 78,574 72,784 100,899 ' 28,115 20,661 28,713 43,455 I 36,390 32,291 53,799 21,508 20,875 26,508 61,827! 31,519 32,681 92,844 60,162 ! 17,074 5,915 4,875 i 9,952 8,485 28,426 ¡ 19,941 37,138 42,257 22,791 ' 44,915 37,914 7,918 ' (29,996) 11 ::c ~ ( ,;L- City of Federal Way ,.,;",~"j ¡¡"'..,",' ...J. "'.,..~"'~ ' " 'i:,"1.,~r,",',¡','",',,"', ""~::'" . "'>, ',' "'..'!¡,~\~".,r(i.::,V::';', "~~"':":"':,',,1!193"'~"1 :~.~y:,.,:~ Jan.Iary--------,$ --~!()13-$ FebnJary -------~-~!~ _r.1ard1 -__j__~1!:'.- Apil 61,936 - ---------~_~-_"n_____' May 61,353 ---.------ ---- -- June 56,643 --- ---- July 50,760 46,091 55.870 59 , 489 55,740 November 1999 Monthlv Financial Report . . ':~~,,:~r~~~~;~.~~;. 1., ,:' ¡ ,.1t85 1- I .~',1I8T!<..'. :#~I!8I~'~";:%-1_,~,';'" k".¡ . ¡,"Äa,.¡ AawI î' ~ ".'ko,J ~~T':BiiiI¡j.'-":I' t kiù.r' ;:. , - n~:;L_$~-~;:~I~~~:: :$ -~~:::~~~;::;$ ::~.:~:;L~t- ::4 - 5;',2961 3(),!j5() -" , .-.. 48.~7- - _95."l!H [___45,B79 '_~7},B97__1~'fI4B_~_~'951t--~ 63,273.._...36,500 -~~--- _.93,260,___62.566 ~05.2....__~,404L-~34~_,,~ - :::: ---E': - ~ ::E~~ - n_E:~i ~=~:::L"I ~::~I ~u::l--I-~:;~*=1::~ -.. -----" -____'_n__'___" __~n- -- - ---;.... --- ";:T----- 42~5 . 71,299" fIJ,O7256,711- n__1..29è..~__...21,521 ,,_134.7_83: 63,262.L" 88.5 67,002 58.683 37,509 61,053 82,001 75,143 00,216 21,073' 28. , , n" -- "----,, m" - 38,435 fIJ.3S4 42.402 47,776 111,246 67,393 52,:Jœ (15,087) 70,37(): 43'435_:- - 45.163, 32,185" ---~~'-a8- ~_62.48()I-=_87'°1!~-=j4,~7 ¡----- 81,æ7 49,613 47,978 59,337' 69,822 ' Exp ttru November'" 1,167,581 1.318,824 1.585,832 1.855,502 ! 2, 131,388 u- "'---- -- ---u- --------- - Recovery Ratio 35.2% 41,,5% 33.8"10 37.0% 36.8"'" Yr6R~.;.y~io 394% 41.6% 340%-3s:7~¡;-~-~9% ., ExpenditlreS include Commlf1lty Develop-nent Administration (001-5200&1), Plamirg (001-5200-073) a1d Buildirg (001-5200-074). m Building Permits .Plan Check Fees .Zoning Fees 0 Electrical Permits 113: BUILDING PERMIT/ZONING/PLAN CHECK FEES 1994-1999 $650,000 $600,000 i $550,000 $500,000 $450,000" . $50,000 ¡ i; ,f ": "" $- 1994 1998 1999-Adp 1999-Act 1995 1996 1997 12 ~-/$ City of Federal Way November 1999 Monthlv Financial Report i':~~~. 'éf~~A . 1HfrIet~.'. ~i:'fW,.~ft~... '. . .~anuary......-..-..-. ~...-.~. -~~~$ ..16,198$ 22,3~_12,719 $7'041~$.-_-..16'188.!.....~~-,-3061..!.._..1! '3!J.~.-.....~.- 2,987:.1____.18,3% February ~_._~L-- 2,403 L- 10,580 6,797 I . 23,627 8,583_- - 8,437 .-- 13,29~J__- 16,802 ~_~,509 :- 26.4% ~arch_~___~_..! _~~u_~26 _..1.1.c..56~__10,70~ _~,504 _._.1.2,347._--~~I~L-_3..!.¡¡2. $___23,603 L 155.5% ~r~_.____._--:--I..._....1.¡ .4&..... ~5,439...--!.1-,-~2~_.!.4.,751 -- .9"079 T..._19,972.I_o23,7~J-~'~_8I3L$n_~23)1._~1.3% MaL..._..~__¡_! 4,163 :"--.6,955 i~~1 1 2~è~__~,~1 i _26,621 t__12-2.:3~__..1~,147_l!.._(5,O9.!r .29.5% J.':"-e._--_.._~___~4?~~~39 j~7,1311._. 8,283.L_......9,~T__26,3391 no n2(j,478L__...!?'944Ü-- (2,534)]- -12.4% ~~U";:=~==::~~~_n. :~~~~ 1~:~__~~~t:_-;~:: ¡:-)~~_~~:~~L-: ::;~~j----~~:~~¡L_~:~~::)~--- -;::: September.- .1),583 -. _9,997 ; .. -~'()(J6 I 15..2_52 ;- 26,18(JL 2~786 L .!8"531n: 10,345 1 $ _(8~ 1813)-44.2% October 35,280. . (32,125) ._22,~59 14,041. 1~O49 n22,3.26- 19,175. 14,652 ! $ (4,!;;?~) -23~~ November 7,947 11,036 1 27,799 13,524 I 18,019: 28,331 1 20,040: 18,508 $ (1,532) -7.6% u_- ----. --u- -7,193-" 20,14i:--22.63S--1Ù"3ii-;9:Û49 i '-16:468 j - '21:8391- ... . . . . --'---' 0.0% 9,914: 12,0711 14,890: 16,4351 15,735 n---.-.--. "-.----______n. n_...._-_-..-...-- _.--------~------_. Permits/Plan Review/Inspection Fees Through November 50,000 8Zoning/Subdiv Fees OPW Inspection Fees IiIPlan Review Fees 8 ROW Permits 250,000 200,000 150,000 100,000 I I L...... - 1994 1995 1996 1997 1998 1999- 1999- Adp Act _...~---_.._- 13 f-/t-f L~...rceslUses __ginning Fund Balance Operating Revenues Property Taxes Sales Tax Hotel/Motel Lodging Tax Criminal Justice Sales Tax Intergovernmental Real Estate Excise Tax Gambling Taxes Utility Taxes Fines & Forfeitures BUilding Permits/Fees-CD Pass Through Fees-CD ROW Permits/Fees-PW Pass Through Fees-PW Licenses Franchise Fees Recreation Fees Dumas Bay Centre Knutzen Family Theatre Interest Earnings Admin Fee-SWM & Solid Waste SWM Fees Refuse Collection Fees Police ServIces Other Total Operating Revenues Operating Expenditures City Council City Manager Court Contract Municipal Court-Start up agement Services '!Criminal Legal Services Comm. Developement Services Police Services Jail Services Parks & Recreation Public Works City Overlay Program Snow & Ice Removal Solid Waste Hotel/Motel Lodging Tax Surface Water Management Debt Service Dumas Bay Centre Knutzen Family Theatre Total Operating Expenditures Operating Revenues over/(under) Operating Expenditures : Other Financing Sources Other Financing Uses Ending Fund Balance Solid Waste Snow & Ice Arterial Street Utility Tax SWM Path & Trails Strategic Reserve Debt Service Dumas Bay Centre "')lice 1994 "----'.."-- 1996 ATTACHMENT A CITY OF FEDERAL WAY SUMMARY OF SOURCES AND USES OPERATING FUNDS Through November 1994 .1999 Actuals 1996 '.-'- - 1998 1999 Revised Budget '."'- Through Annual November . Actuals Variance" Through Favorable (Unfavorable) November I Dollars ($) Percent ("10) $12,181,738 $11,403,627 $10,331,641 $10,396,188 $16,128,342 $17,264,368 $17,264,368 $17,264,368 $ . 5,515,977 6,937,632 963,044 5,455,399 1,258.755 $317,945 547,370 547,479 118,660 62,900 364,105 389,136 108,267 599,762 2,939,139 137,859 650,738 26,914,167 180,656 345,710 208,282 (1) 1,017,083 654,919 2,900,381 7,550,096 571 ,059 2,878,054 2,202,816 650,914 8,723 131,896 5,786,231 7,275,120 - 996,649 5,187,555 960,277 $304,308 567,828 578,248 156,037 56,966 386,005 372,238 201,868 - 609,170 137,852 2,952,011 133,825 1,018,886 526,054 181,063 21,026,692 6,887,676 3,464,152 111,484 1,563,848 2,016,324 29,109 2,150,560 1,657,809 562,661 719,631 27,381,819 164,404 423,854 237,429 - 1,140,856 767,912 3,254,608 7,558,520 451,167 2,844,634 2,412,940 529,695 6,644 183,070 1,245,103 1,787,279 278,473 - 23,286,688 4,096,231 - 5,462,280 188,505 191,274 971,893 - - 1,702,890 39,284 2,104,645 1,936,991 157,897 1,031,439 II "erfund Loans 60,000 10,000 ~ Unreserved 6,453,366 1,701,760 HTotal Ending Fund Bal,alIC:e > $14,606,161 $10,036,678 5,970,665 7,393,812 - 1,037,765 4,741,795 1,313,992 $273,262 719,799 529.784 535,784 178,598 57,076 399,033 377,861 259,110 - 564,172 141,989 2,934,767 131,931 - 925,661 28,486.866 167,448 444,602 203,530 - 1,293,270 863,320 2,456,004 8,321,974 535,954 2,793,225 2,594,737 858,926 45,406 245,795 1,371,194 649,942 353,163 - 1997 5,521,780 7,275,316 1,148,905 4,484,091 1,671,024 $298,997 3,377,058 554,862 887,291 169,775 51,497 463,232 385,530 318,300 611,430 149,173 2,676,639 131,282 696.715 1,130,106 31;803,002 178,402 486,057 278,169 1,240,990 885,637 2,303,170 8,831,900 642,826 2,397,231 2,729,624 1,602,556 56,292 446,448 1,287,857 719,379 376,476 23,198,490 I 24,463,014 I 294,316 103,530 477,375 2,120,030 1,566,522 2,276,459 6,153 12,555 2,022,389 2,025,496 2,986,805 5,283,482 83,742 13,286 1,082,207 786,441 -I 300,000 300,000 - 10,000 10,000 4,426,795 9,627,526 3,532,267 $10,017,677 I $18;626,696 I $17,236,237 6,288,366 - 5,602,330 213,050 103,239 382,100 1,077,666 50,210 2,050,4ï7 1,618,909 115,131 - Note 1: These expenditures occur primarily during the winter months. 7,339,988 4,368,938 3,578,519 296,991 73,358 470,902 f --(5 6,430,603 7,982,152 - 1,235,388 4,611,464 2,098,821 $350,804 4,134,384 757,785 913,114 45,126 232,985 40,979 45,194 588,047 401,954 329,497 10,102 802,062 152,157 2,938,513 135,103 158,464 2,043,335 36,418;013 182,268 502,982 391,304 1.405,416 1,036,169 2.434,310 9,890,079 833,897 2,453,333 2,940,425 1,796,193 34,602 256,536 1,287,862 1,040,824 360,740 67,856 26,914,796 9,603;217 4,256,897 8,493,776 6,634,350 8,605,426 65,000 1,362,747 4,576,430 1,200,000 509,600 4,633,769 714,000 853,193 223,573 123,201 494,255 551,343 429,609 59,030 1,040,139 168,478 3,120,302 148,524 138,432 139,765 36,791,1 ¡6 - 219,841 587,110 499,472 300,000 1,953,969 1,253,692 3,048,376 12,049,356 875,000 3,065,364 3,444,273 2,018,311 55,076 299,727 40,000 1,749,884 5,293,482 467,436 159,030 37,379,400 I - (1,688;234) 7,142,596 10,926,698 285,378 100,000 2,177,359 1,321,384 21,598 2,000,000 4,447,344 (0) 669,334 300,000 10,000 379,803 $11,712,200 6,176,608 7,849,856 42,863 1,243,019 4,274,570 1,079,637 476,109 4.233,955 661,307 783,371 201,734 114,939 494,255 515,704 356,717 54,111 789,190 154,440 3,465,534 138,1:4'7 130,037 141,289 33,376,393 211,156 544,527 420,350 80,927 1,548,665 1,143,763 2,785,855 10,829,681 718,572 2,818,345 3,139,762 1,759,401 48,460 263,723 101 1,582,323 5,306,731 432,155 145,778 33,780,276 (404,8821 5,556,371 9,261,436 $13,144,421 6,176,608 8,808,183 40,753 1,342,409 4,660,907 2,260,267 1,305,112 4,814,903 775,490 1,218,890 85,833 199,179 59,492 127,867 469,923 543,773 467,777 42,790 968,758 154,440 3,465,534 135,770 283,975 141,289 38,649,922 180,027 525,596 338,945 80,927 1,493,265 1,143,638 2,580,329 10,877,663 1,169,765 2,904,175 2,771,941 1,759,401 20,238 215,571 101 1,365,451 5,306,731 450,155 111,793 33,296,912 6,264,010 5,556,371 9,261,436 - 268,609 85,011 312,825 2,470,260 2,189,027 21,286 2,012,109 5,318,054 103,435 748,150 300 , 000 10,000 4,964,546 $18,803,312 - - - - - - - 958,327 (2,110) 99,390 386,337 1,180,630 829,003 580,948 114,183 435,519 85,833 (2,555) 59,492 12,928 (24,332) 28,068 111,059 (11,321) 179,567 (377) 153,938 6,174,630 31,128 18,931 81,405 55,400 (75) 205,525 (47,982) (451,193) (85,830) 367,821 28,222 48,152 216,872 (18,000) 33,985 484,363 6,668~891 nla nla nla nla nlal nla nlal nla nla nla nla nla nla $6,668,892 12J'OI9912:~ PM 0,0% - 0.0% 12.2% -4.9% 80% 9.0% 109.4% 174.1% 13.7% 17.3% 556% n/a -1.3% nla 11.2% -4.9% 5.4% 31.1% -20.9% 22.8% 0.0% 0.0% -0.3% 118.4% 0.0% 16.6% - 14.7% 3.5% 19.4% 0.0% 3.6% 0.0% 7.4% -0.4% -62.8% -3.0% 117% 0.0% 58.2% 183% 0.0% 137% 0.0% -4.2% 23.3% 1A% -1397.7.'" - 0.0% - 0.0% nla n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a 43.1% .. ..~~ !.~ g,..~~:!'.~ :...~~~~.~~~ ..~.!.t. !~............ ....... .................... ,~!~~ .................................. CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: VOUCHER ..................................,....,..........................................................................................................................................................................................,....,.......................... CATEGORY: BUDGET IMPACT: X CONSENT ORDINANCE BUSINESS HEARING FYI RESOLUTION STAFF REPORT PROCLAMATION STUDY SESSION OTHER Amount Budgeted: $ 376,422.81 Expenditure Amt: $ 376,422.81 Contingency Reqd: ,..,.........................................................................................................................................................,.,............,.............................................,......,................................. ATTACHMENTS: VOUCHER LIST ......................................................,.............................................................,.................................................................,.....""""""""""""""""""""""""""""""""""'" SUMMARY/BACKGROUND: I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of Federal Way, Washington, and that I am authorized to authenticate and certify to said claims. ... ~~,~~.g~~~.~~.~~~~~~..~~~~~~~~................ ........................ ........... .... ..................... .................................................................... ......:........,................. ...... ,....... CITY COUNCIL COMMITTEE RECOMMENDATION: ...~ PPE~.Y. ~..~!~~~.~.~~ ..!~~~~~~..P.~~~!,!~.!.t.ç,~..~~.~ ~~.............................. ........................................................................................ .......... ........ CITY MANAGER RECOMMENDATION: Approve Council Committee recommendation ..................................................................................,.................................................................................................................""""""""""""""""""""""""""""""'" APPROVED FOR INCLUSION IN COUNCIL PACKET: (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED T ABLEDIDEFERREDINO ACTION COUNCIL BILL # ORDINANCE # FIRST READING ENACTMENT READ , RESOLUTION # J-J: 0 chklst lÏ/30/1999 07:17:04 Check List CITY OF FEDERAL WAY Page: 1 ==================================================================================================================================== Check Date Vendor Invoice Inv.Date Description Amount Paid Check Total -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150305 11/15/99 QOO065 US POSTMASTER PWT-BALLOT 11/12/99 PWT:PERMIT 00722-001 129.89 129,89 Voucher: Bank Code: key 150306 11/18/99 005186 1122 COUNTER-DRUG ACTIVITY 243 11/05/99 PS-HELMETS/FACESHIELDS 4,584.00 4,584.00 Voucher: Bank Code: key 150307 11/23/99 001004 MAILMEDIA INC 24210 11/22/99 PKRCS-POSTAGE:WINTER B 4,230,00 4,230.00 Voucher: Bank Code: key 150313 11/30/99 000007 BOISE CASCADE OFFICE PRODUC 494207 10/31/99 MC-OFFICE SUPPLIES 74,14 Voucher: Bank Code: key 514100 10/31/99 MC-OFFICE.SUPPLIES 14,65 453229 10/31/99 MSDP-OFFICE SUPPLIES 72,33 606701 10/31/99 MSDP-OFFICE SUPPLIES 6.34 709557 10/31/99 MSDP-OFFICE SUPPLIES 9,60 417927 10/31/99 LAW-OFFICE SUPPLIES 353,08 467383 10/31/99 LAW-OFFICE SUPPLIES 15.11 322896 10/31/99 CM-OFFICE SUPPLIES 28.23 543795 10/31/99 CM-OFFICE SUPPLIES 13 .16 425033 10/31/99 CDHS-OFFICE SUPPLIES 17,55 314379 10/31/99 MSC-OFFICE SUPPLIES 58,65 382392 10/31/99 CDPL-OFFICE SUPPLIES 194.77 458778 10/31/99 CDB-OFFICE SUPPLIES 52.96 537250 10/31/99 CDB-OFFICE SUPPLIES 11 ,47 400849 10/31/99 MSA-OFFICE SUPPLIES 1.14 485368 10/31/99 MSF-OFFICE SUPPLIES 101,29 486465 10/31/99 MSF-OFFICE SUPPLIES 2.45 532395 10/31/99 MSF-CREDIT:INV 485368 -17,99 532496 10/31/99 MSF-OFFICE SUPPLIES 0,77 355137 10/31/99 MSM&D-COPIER PAPER 718.91 485309 10/31/99 MSM&D-COPIER PAPER 326,78 647709 10/31/99 MSM&D-COPIER PAPER 417,03 633659 10/31/99 LAW-OFFICE SUPPLIES 156.62 382261 10/31/99 PWA-OFFICE SUPPLIES 82,57 399988 10/31/99 PWA-OFFICE SUPPLIES 91.83 517511 10/31/99 PWA-OFFICE SUPPLIES 165,23 581371 10/31/99 PWA-OFFICE SUPPLIES 116,93 639194 10/31/99 SWM-OFFICE SUPPLIES 52,06 656511 10/31/99 PWA-OFFICE SUPPLIES 80,60 685835 10/31/99 PWS-OFFICE SUPPLIES 426,30 826958 11/08/99 PWD-CREDIT:INV 685835 -11,91 687072 10/31/99 PWA-OFFICE SUPPLIES 6.69 705352 10/31/99 PWS-OFFICE SUPPLIES 8,55 383883 10/31/99 PKA-OFFICE SUPPLIES 12,86 652013 10/31/99 PKA-OFFICE SUPPLIES 30,75 493349 10/31/99 PKRCS-OFFICE SUPPLIES 149.33 493647 10/31/99 PKRCS-OFFICE SUPPLIES 16.00 567511 10/31/99 PKRLS-OFFICE SUPPLIES 76.62 620-369 10/31/99 MSM&D-COPIER PAPER 130,71 ------------------------------------------------------------------------------------------------------------------------------------ Page: 1 J-;2- 0 chklst 11/30/1999 07:17:04 Check List CITY OF FEDERAL WAY Page: 2 ==================================================================================================================================== Check Date Vendor Invoice Inv.Date Description Amount Paid Check Total -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150313 11/30/99 000007 BOISE CASCADE OFFICE PRODUC (continued) 423875 10/31/99 PKM-OFFICE SUPPLIES 88,67 446554 10/31/99 PKM-OFFICE SUPPLIES 21,38 653882 10/31/99 PKM-OFFICE SUPPLIES 27,69 336376 10/31/99 PKKFT-OFFICE SUPPLIES 627,92 358928 10/31/99 PS-OFFICE SUPPLIES 121.46 470534 10/31/99 PS-OFFICE SUPPLIES 4.41 570225 10/31/99 PS-OFFICE SUPPLIES 39,13 610729 10/31/99 PS-OFFICE SUPPLIES 20,32 668517 10/31/99 PS-OFFICE SUPPLIES 15,86 498552 10/31/99 PS-OFFICE SUPPLIES 73,31 655357 10/31/99 PS-OFFICE SUPPLIES 11.58 320037 10/31/99 PS-OFFICE SUPPLIES 4,72 322413 10/31/99 PS-OFFICE SUPPLIES 159,27 423948 10/31/99 PS-OFFICE SUPPLIES 20.64 464454 10/31/99 PS-OFFICE SUPPLIES 175.82 492150 10/31/99 PS-CREDIT:INV 464454 -69.99 471739 10/31/99 PS-OFFICE SUPPLIES 9.75 596543 10/31/99 PS-OFFICE SUPPLIES 29,43 602664 10/31/99 PS-OFFICE SUPPLIES 25.73 632787 10/31/99 PS-OFFICE SUPPLIES 2,61 705888 10/31/99 PS-OFFICE SUPPLIES 86.64 399548 10/31/99 MSM&D-COPIER PAPER 326,78 485336 10/31/99 MSM&D-COPIER PAPER 392,13 620209 10/31/99 MSM&D-COPIER PAPER 261,42 620268 10/31/99 MSM&D-COPIER PAPER 477.28 319652 10/31/99 PS-OFFICE SUPPLIES 14.17 422815 10/31/99 PS-OFFICE SUPPLIES 105.45 422826 10/31/99 PS-OFFICE SUPPLIES 35,71 446790 10/31/99 PS-OFFICE SUPPLIES 46,58 454063 10/31/99 PS-OFFICE SUPPLIES 179,58 454615 10/31/99 PS-OFFICE SUPPLIES 9.46 455267 10/31/99 PS-OFFICE SUPPLIES 1. 17 469259 10/31/99 PS-OFFICE SUPPLIES 22,64 614274 10/31/99 PS-OFFICE SUPPLIES 13.54 680467 10/31/99 PS-OFFICE SUPPLIES 5,07 701417 10/31/99 PS-OFFICE SUPPLIES 3.46 705330 10/31/99 PS-OFFICE SUPPLIES 22.03 707571 10/31/99 PS-OFFICE SUPPLIES 0,92 717924 10/31/99 MSDP-OFFICE SUPPLIES 78.09 390242 10/31/99 MSDP-OFFICE SUPPLIES 19,81 412088 10/31/99 MSDP-OFFICE SUPPLIES 130.21 514241 10/31/99 CM-OFFICE SUPPLIES 56.03 211385 10/31/99 PS-OFFICE SUPPLIES 40.73 211348 10/31/99 PS-OFFICE SUPPLIES 19,22 211337 10/31/99 PS-OFFICE SUPPLIES 20.91 350308 10/31/99 PS-OFFICE SUPPLIES 32.53 620444 10/31/99 MSM&D-COPIER PAPER 196,07 688242 10/31/99 PKDBC-OFFICE SUPPLIES 36,86 ------------------------------------------------------------------------------------------------------------------------------------ Page: 2 J-3 "'~"f . 0 chklst 11/30/1999 07:17:04 Check List CITY OF FEDERAL WAY Page: 3 ==================================================================================================================================== Amount Paid Check Total Check Vendor -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ (continued) Date 150313 11/30/99 000007 150314 11/30/99 000016 Voucher: 150315 11/30/99 000032 Voucher: 150316 11/30/99 000041 Voucher: 150317 11/30/99 000043 Voucher: 150318 11/30/99 000049 Voucher: 150320 11/30/99 000051 Voucher: BOISE CASCADE OFFICE PRODUC IKON OFFICE SOLUTIONS Bank Code: key KROLL MAP COMPANY INC Bank Code: key Invoice 386741 706018 117333 349549 063737 045561 A95158 00030315 MURTOUGH SUPPLY COMPANY INC 127678 Bank Code: key NEW LUMBER & HARDWARE COMPA Bank Code: key PRESTON GATES & ELLIS LLP Bank Code: key PUGET SOUND ENERGY INC Bank Code: key 98691 98793 98774 98524 98684 98785 98500 98678 98382 98523 98546 98471 98646 99038 99116 98986 99036 99201 482615 8260446603 8246949404 8259483703 8259483803 8259484203 8259484303 8259484403 8259484503 8259484903 8259485003 8900616001 Inv,Date Description 10/31/99 MSC-CUSTOM STAMP 10/31/99 MSM&D-COPIER PAPER 10/31/99 PWA-OFFICE SUPPLIES 10/31/99 PWA-OFFICE SUPPLIES 11/11/99 MSM&D-COPIER MAINT SVC 10/28/99 DP-FAX MACHINE MAINT 09/16/99 PS-SHREDDER OIL 09/24/99 PWS:ATLAS-FW & AUBURN 11/17/99 PS-C/FOLD TOWELS 11/12/99 11/15/99 11/15/99 11/10/99 11/12/99 11/15/99 11/10/99 11/12/99 11/08/99 11/10/99 11/10/99 11/09/99 11/12/99 11/19/99 11/22/99 11/18/99 11/19/99 11/23/99 PKDBC-ADAPTERS/SWIVEL PKM-PRE-MIX CONCRETE PKM-WOOD STAKES PKM-PRE-MIX CONCRETE PKM-UNDERSHELF HOOKS PKCHB-LIGHT BULBS PWS-COPPER CAP/WATER L SWM-MISC PLUMBING SWM-WIRENUTS SWM-PRIMER/ENAMAL SWM-CHAIN/MISC PLUMBIN MSFLT-SIDEBOARD#48252 MSFLT-PAINT:SIDEBOARD PWS-3/4 CUP HOOK PKCP-REPAIR/MAINT SUPP SWM-DUPLICATE KEYS MC-REPAIR SUPPLIES PKCP-AIR FRESHNERS/ENG 10/21/99 LAW-LEGAL SVC:ADULT LT 11/09/99 11/08/99 11/09/99 11/09/99 11/09/99 11/09/99 11/09/99 11/09/99 11/09/99 11/09/99 11/09/99 PKRLS-FACILITY ELECTRI PS-FACILITY ELECTRICIT PS-FACILITY ELECTRICIT PS-FACILITY ELECTRICIT PS-FACILITY ELECTRICIT PS-FACILITY ELECTRICIT PS-FACILITY ELECTRICIT PS-FACILITY ELECTRICIT PS-FACILITY ELECTRICIT PS-FACILITY ELECTRICIT PS-FACILITY ELECTRICIT 65,11 208.51 56.88 18.96 8,457.82 2,987.47 164.70 45.18 3,197.35 244,35 244.35 97,56 97.56 16,00 25.93 5.36 21,61 6,62 4,58 1. 55 1. 94 13,00 15.32 55,10 145,00 18,56 0,87 16.54 17.50 37.25 29,75 432.48 189.00 189,00 1,501.89 30.87 439,61 181,81 1,077,49 97,94 137,81 193.50 103.44 458.86 14.07 ------------------------------------------------------------------------------------------------------------------------------------ J-1 Page: 3 0 chklst 11/30/1999 07:17:04 Check List CITY OF FEDERAL WAY Page: 4 Check Vendor ==================================================================================================================================== Amount Paid Check Total Date Invoice Inv,Date Description -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150320 11/30/99 000051 150321 11/30/99 000056 Voucher: 150322 11/30/99 000063 Voucher: 150323 11/30/99 000065 Voucher: PUGET SOUND ENERGY INC SIR SPEEDY PRINTING CENTER Bank Code: key CORPORATE EXPRESS OFFICE Bank Code: key US POSTMASTER Bank Code: key 8254576802 9701643800 8254576502 8254579602 8254591802 8254597302 8254597402 8259388402 8259390802 9502193400 8245512002 8259216502 8260439202 8500247100 8500247200 8903141200 9502239800 9600360900 9900833800 9901308000 9901308400 9901997400 9901997500 9901997700 9602122500 8260448402 9900255600 9801816600 9900255600 9900315800 9900315900 9901055800 9901754500 8259460102 19301 94170430 94252570 93095601 94189211 94447670 94473820 BOX #4956 11/08/99 11/04/99 11/08/99 11/08/99 11/08/99 11/08/99 11/08/99 11/08/99 11/09/99 11/08/99 11/09/99 11/08/99 11/09/99 11/09/99 11/09/99 11/08/99 11/10/99 11/09/99 11/09/99 11/08/99 11/08/99 11/08/99 11/08/99 11/09/99 11/09/99 11/09/99 11/08/99 11/11/99 10/11/99 11/11/99 11/11/99 11/15/99 11/11/99 11/17/99 PKM-FACILITY ELECTRICI PKM-FACILITY ELECTRICI PKM-FACILITY ELECTRICI PKM-FACILITY ELECTRICI PKM-FACILITY ELECTRICI PKM-FACILITY ELECTRICI PKM-FACILITY ELECTRICI PKM-FACILITY ELECTRICI PKM-FACILITY ELECTRICI PKM-FACILITY ELECTRICI PWT-STREET LIGHTING PWT-STREET LIGHTING PWT-STREET LIGHTING PWT-STREET LIGHTING PWT-STREET LIGHTING PWT-STREET LIGHTING PWT-STREET LIGHTING PWT-STREET LIGHTING PWT-STREET LIGHTING PWT-STREET LIGHTING PWT-STREET LIGHTING PWT-STREET LIGHTING PWT-STREET LIGHTING PWT-STREET LIGHTING SWM-FACILITY ELECTRICI PKM-FACILITY ELECTRICI SWM-FACILITY ELECTRICI PKM-FACILITY ELECTRICI SWM-FACILITY ELECTRICI PWT-STREET LIGHTING PWT-STREET LIGHTING PWT-STREET LIGHTING PWT-STREET LIGHTING PKM-FACILITY ELECTRICI 11/11/99 MSC-PRINTING SERVICES 11/01/99 11/04/99 10/19/99 11/15/99 11/16/99 11/17/99 CDPL-OFFICE SUPPLIES CDPL-OFFICE SUPPLIES MC:NAVY BLUE CHAIR CDPL-OFFICE SUPPLIES CDPL-OFFICE SUPPLIES CDPL-OFFICE SUPPLIES 11/22/99 PS-PO BOX FEE:BOX#4956 (continued) 280,78 5,42 381.47 72.78 8.86 52,61 6.10 1,305.55 1,689.94 164,91 163.95 237,10 149.09 49.42 177,98 174,53 37,59 111.08 264,53 200,67 178,94 650,58 314,78 655.77 21,64 3,777.79 5,42 4,757,45 137,60 5,42 5,42 89.44 29.98 2,004.87 648,83 22,406.75 648,83 249.64 281.11 357.29 17.57 52,01 10,40 968,02 114.00 114,00 ------------------------------------------------------------------------------------------------------------------------------------ J-5 Page: 4 0 chklst 11/30/1999 07:17:05 Check List CITY OF FEDERAL WAY Page: 5 Check Vendor ==================================================================================================================================== Amount Paid Check Total Date Invoice Inv,Date Description -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150324 11/30/99 000083 Voucher: 150325 11/30/99 000089 Voucher: 150326 11/30/99 000096 voucher: 150327 11/30/99 000101 Voucher: 150328 11/30/99 000104 Voucher: 150329 ~1/3O/99 000106 Voucher: 150330 11/30/99 000109 Voucher: 150331 11/30/99 000112 Voucher: 150332 11/30/99 000119 Voucher: 150333 11/30/99 000142 Voucher: 150334 11/30/99 000163 Voucher: 150335 11/30/99 000197 Voucher: 150336 11/30/99 000201 Voucher: LOCK SHOP (DBA) Bank Code: key NEWS TRIBUNE Bank Code: key LAKEHAVEN UTILITY DISTRICT Bank Code: key PETTY CASH Bank Code: key LOGREYRA, EDELINE M Bank Code: key SELECT TRAVEL INC Bank Code: key 7398 T358465NT T362736NT 420708 17686-02 00999-02 01011-03 16391-03 29264-02 29266-02 29570-01 30752-01 30753-01 30754-01 29614-01 005823 11/17/99 MSFLT-DUPLICATE KEYS # 10/24/99 10/30/99 11/14/99 11/12/99 11/16/99 11/16/99 11/16/99 11/16/99 11/16/99 11/16/99 11/16/99 11/16/99 11/16/99 11/16/99 MC:RFP-PROBATION SVCS MC:RFP-PROBATION SVCS PS-3 MO SUBSCRIPTION PKDBC-SEWER SERVICE PKM-WATER/SEWER SVCS PKM-WATER/SEWER SVCS PKM-WATER/SEWER SVCS PKM-WATER/SEWER SVCS PKM-WATER/SEWER SVCS PKM-WATER/SEWER SVCS PKM-WATER/SEWER SVCS PKM-WATER/SEWER SVCS PKM-WATER/SEWER SVCS PWS-WATER SERVICE 11/23/99 CD-REIM PETTY CASH NOV4-NOVI7 11/17/99 LAW-DIST CT INTERPRETE 911031006 ACTIVE SECURITY CONTROL (DB 11864 Bank Code: key PACIFIC COAST FORD INC Bank Code: key FOCS40692 WMCA-WA MUNICIPAL CLERKS AS MSC-GREEN Bank Code: key CITY OF FED WAY-ADVANCE TRA PS-WHITE Bank Code: key PS-GORDON KING COUNTY DISTRICT COURT Bank Code: key WEST COAST WIRE ROPE Bank Code: key KINKO I S INC Bank Code: key 11/03/99 PS-AIRFARE:MCALLESTER 11/15/99 PS-LOCKSMITH SERVICES 11/18/99 PS-ADJ TIMING/BRAKE LI 11/24/99 MSC:MEMBERSHIP DUES/GR 11/15/99 PS-CALEA CONF/T WHITE 11/12/99 PS-FORENSIC PATHOLOGY/ OCTOBER 19 11/19/99 LAW-DIST CT FILING FEE 269449 11/04/99 SWM:CABLE MAKING SUPPL 5151000467 11/11/99 PS-PRINTING SERVICES 5151000467 11/15/99 PS-PRINTING SERVICES 5151000467 11/15/99 PS-PRINTING SERVICES 4.76 4.76 226.24 173,72 24.00 423,96 851,88 13,40 190,32 414,53 148,75 99,25 13,40 188.35 91,00 188.35 24.60 2,223,83 285.80 285,80 315,00 315,00 334.00 334,00 45.80 45,80 155.08 155,08 80.00 80,00 923,70 253,00 33,800,96 1,176,70 33,800.96 163,09 163.09 92,31 217.20 217.20 ------------------------------------------------------------------------------------------------------------------------------------ J-{P Page: 5 0 chklst 11/30/1999 07:17:05 Check List CITY OF FEDERAL WAY Page: 6 Check vendor ==================================================================================================================================== Amount Paid Check Total Date Invoice Inv,Date Description -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150336 11/30/99 000201 150337 11/30/99 000202 voucher: 150338 11/30/99 000215 Voucher: 150339 11/30/99 000217 Voucher: 150340 11/30/99 000229 Voucher: 150341 11/30/99 000241 Voucher: 150342 11/30/99 000267 Voucher: 150343 11/30/99 000285 Voucher: 150344 11/30/99 000315 Voucher: 150345 11/30/99 000317 Voucher: KINKO'S INC 515100046310/26/99 SW&R-PRINTING SERVICES 5151000467 11/15/99 PWA-PRINTING SERVICES 5151000467 11/12/99 MSF-PRINTING SERVICES 5151000468 11/19/99 PKRLS-PRINT:BASKETBALL 253-835-09 11/04/99 MSTEL-PHONE/DATA SVC 253-815-88 11/04/99 MSTEL-PHONE/DATA SVC 253-815-99 11/04/99 MSTEL-PHONE/DATA SVC 253-661-98 11/16/99 MSTEL-PHONE/DATA SVC 253-946-56 11/16/99 MSTEL-PHONE/DATA SVC U S WEST COMMUNICATIONS Bank Code: key 10/28/99 PKM-SCOURING PADS ZEP MANUFACTURING COMPANY-D 63515632 Bank Code: key FEDERAL EXPRESS CORPORATION 4-893-2474 11/08/99 PS-SHIPPING FEES Bank Code: key FEDERAL WAY CHAMBER COMMERC 24:AG97-20 11/23/99 CM-CHAMBER EXECUTIVE S Bank Code: key 11899BL 11/03/99 PS-CHILD ABUSE PRESENT KING COUNTY SEXUAL ASSAULT Bank Code: key KING COUNTY SHERIFF'S OFFIC 99-165 Bank Code: key 10/26/99 PS-POLYGRAPH SERVICES FEDERAL WAY FIRE DEPARTMENT C665R46435 11/15/99 PKDBC-REFUND RENTAL FE Bank Code: key PACIFIC NORTHWEST TITLE CO Bank Code: key 252179 252183 252184 252185 252186 333277 252145 252174 252176 252177 252178 252180 252182 252181 393519 11/11/99 11/11/99 11/11/99 11/11/99 11/11/99 11/11/99 11/11/99 11/11/99 11/11/99 11/11/99 11/11/99 11/11/99 11/11/99 11/11/99 11/10/99 PWSCIP-TITLE REPORTS PWSCIP-TITLE REPORTS PWSCIP-TITLE REPORTS PWSCIP-TITLE REPORTS PWSCIP-TITLE REPORTS PWSCIP-TITLE REPORTS PWSCIP-TITLE REPORTS PWSCIP-TITLE REPORTS PWSCIP-TITLE REPORTS PWSCIP-TITLE REPORTS PWSCIP-TITLE REPORTS PWSCIP-TITLE REPORTS PWSCIP-TITLE REPORTS PWSCIP-TITLE REPORTS SWM-TITLE REPORTS MUNICIPAL CODE CORPORATION Bank Code: key 27849 27848 11/11/99 MSC-COFIDICATION SVCS 11/11/99 MSC-COFIDICATION SVCS {continued} 11.91 54.93 32.58 211.77 837.90 116,31 116.30 52.85 50,06 102.45 437,97 38,62 38,62 41.55 41.55 6,250.00 6,250.00 150.00 150.00 189.00 189,00 459,37 459,37 54.30 54,30 54.30 54.30 54,30 54,30 54.30 54,30 54.30 54.30 54,30 54,30 54.30 54,30 336,66 1,096,86 519.72 3,064.18 3,583.90 ------------------------------------------------------------------------------------------------------------------------------------ J-1 Page: 6 0 chklst 1ï/30/1999 07:17:05 Check List CITY OF FEDERAL WAY Page: 7 Check Vendor ==================================================================================================================================== Amount Paid Check Total Date 150346 11/30/99 000328 Voucher: 150347 11/30/99 000333 Voucher: 150348 11/30/99 0~0340 Voucher: 150349 11/30/99 000341 Voucher: 150350 11/30/99 000414 Voucher: 150351 11/30/99 000428 Voucher: 150352 11/30/99 000442 Voucher: 150353 11/30/99 000475 Voucher: ERNIE'S FUEL STOPS (DBA) Bank Code: key Invoice 0035387 0036492 0037612 0037613 06149 Inv.Date Description 10/15/99 PS-FUEL FOR VEHICLES 10/31/99 PS-FUEL FOR VEHICLES 11/15/99 MSFLT-FUEL FOR VEHICLE 11/15/99 PS-FUEL FOR VEHICLES 10/31/99 PKM-WATER PLANTS:BPA T BLT LOT SERVICE Bank Code: key WA STATE-INFORMATION SERVIC 1999100216 11/03/99 MS/MC -COMPAQ EN 6500+ Bank Code: key SUNRISE SELF STORAGE Bank Code: key CAFE PACIFIC CATERING INC Bank Code: key WRPA-WA REC & PARK ASSOC Bank Code: key CITY OF BELLEVUE Bank Code: key CUSTOM SECURITY SYSTEMS Bank Code: key UNIT #A08 3397 3400 3402 3421 3422 3423 3424 3425 3426 3427 3401 3403 3404 3405 3406 3407 3409 3410 3411 3412 3413 3450 3451 C1006R4736 3429 11/01/99 PS-STORAGE RENTAL FEE/ 11/05/99 11/08/99 11/08/99 10/29/99 10/29/99 10/29/99 10/29/99 10/29/99 10/29/99 11/09/99 11/08/99 11/08/99 11/08/99 11/08/99 11/08/99 11/08/99 11/08/99 11/08/99 11/08/99 11/08/99 11/08/99 11/16/99 11/17/99 11/22/99 10/29/99 PKDBC-PARAMETRIX 11/4 PKDBC-ASSOC PRESBYTER I PKDBC-FW FIRE DEPARTME PKDBC-WEYERHAEUSER EHS PKDBC-PNLA (ADD ON 331 PKDBC-B STOLTENBERG (A PKDBC-KEY BANK (ADD ON PKDBC-CREDIT:KEYBANK I PKDBC-WEYERHAEUSER IT PKDBC-CITY OF SEATTLE PKDBC-FW SCHOOL DISTRI PKDBC-PERSONALITY/HUMA PKDBC-AVANTA 11/10-13 PKDBC-NW DIST-LUTHERAN PKDBC-ST ANTHONY SCHOO PKDBC-CONTEXT ASSOCIAT PKDBC-SUNGLASS HUT 11/ PKDBC-WEYERHAEUSER WES PKDBC-NW WA SYNOD 11/1 PKDBC-TONY ROMA'S/HOUL PKDBC-LEADERSHIP INSTI PKDBC-PERSONALITY/HUMA PKDBC-WEYERHAEUSER APP PKDBC-REFUND OVERPYMT PKRCS-ARTSCOMM:JURIED PKM-PROCTO 11/12/99 PKM-MEMBERSHIP:PROCTOR CM-MATHESO 11/29/99 CM:LUNCH-PIPELINE FORU PWA-ROE 11/29/99 PWA:LUNCH-PIPELINE FOR 783127 11/01/99 PKM-ALARM MONITORING 3,496.05 3,553.49 1,494,99 3,378.22 564.72 11,922,75 564.72 -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 8,103.65 8,103.65 135.00 135,00 1,060,99 2,424,77 465,30 117,36 40.80 42,30 8.50 -33,29 386,96 91. 3-0 873,75 2,696,85 834,12 785,62 312,64 2,785,92 403,60 552.80 1,487,70 125,02 3,314,25 1,611.40 326,48 534,72 392.76 21,642,62 40.00 40.00 10,85 9,76 20,61 103,00 103,00 ------------------------------------------------------------------------------------------------------------------------------------ J-~ Page: 7 0 chklst 11/30/199907:17:05 Check List CITY OF FEDERAL WAY Page: 8 Check Vendor ==================================================================================================================================== Amount Paid Check Total Date 150355 11/30/99 000570 Voucher: 150356 11/30/99 000618 Voucher: 150357 11/30/99 000630 Voucher: 150358 11/30/99 000724 Voucher: 150359 11/30/99 000730 Voucher: 150360 11/30/99 000754 Voucher: 150361 11/30/99 000784 Voucher: 150362 11/30/99 000792 Voucher: 150363 11/30/99 000808 Voucher: 150364 11/30/99 000854 Voucher: Invoice EAGLE TIRE & AUTOMOTIVE Bank Code: key (DB 48489 48123 48567 48664 48675 48544 48571 48734 48783 48799 48819 48124 47919 48838 48837 48850 48854 Inv,Date Description 11/05/99 10/22/99 11/09/99 11/12/99 11/12/99 11/08/99 11/09/99 11/15/99 11/16/99 11/17/99 11/18/99 10/22/99 11/08/99 11/19/99 11/19/99 11/19/99 11/19/99 PS-CK BRAKES:M50337 #9 PS-LOF/HEADLAMP:M72906 PS-ALIGNMENT:M31803 #5 PS-TIRES:#48613 PS-ALTERNATOR:M59534 # PS-TUNEUP/WIPER BLADES PS-BULBS:M51571 #508 PS-TIRE REPAIR #609 PS-LOF/DOOR PANEL:M621 PS-BATTERY SVC:M72605 PS-HEADLAMP:M77666 #61 PS-LOF:M51083 #508 PS-LOF:M39602 #502 PS-LOF:M51107 #507 PS-LOF:M76612 #607 PS-CREDIT:INV 48837:#6 PS-BLADES/LOF/SERP BEL 11/02/99 PKM-FERTILIZER 11/05/99 SWM-CONCRETE DISPOSAL LLOYD ENTERPRISES INC Bank Code: key HOMEGUARD SECURITY SERVICES 9880752400 11/15/99 PKM-ALARM MONITORING Bank Code: key 9880778400 11/15/99 PKM-ALARM MONITORING ENTRANCO INC Bank Code: key 24915 25031 24916 11/12/99 PW-BEVERLY HEALTH/REHA 11/12/99 PW-EDWARDS DENTAL COMP 11/12/99 PW-PROJECT: PEP BOYS 11/04/99 PWS:COMPRESSED OXYGEN/ 36,01 42.33 408,57 88.27 396.48 574,58 17,72 13,29 130,31 14.40 34.88 22.26 22,26 23,34 383,26 -181.75 131.28 2,157,49 -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ UNITED HORTICULTURAL SUPPLY 7904430 Bank Code: key 45694 955459 OXYGEN SALES & SERVICE INC Bank Code: key PROGRESSIVE TECHNOLOGIES IN S103043000 10/28/99 MSDP-CAMA CARD:911 SYS Bank Code: key BARRY'S TRUCKING & LANDSCAP Bank Code: key 137960 137962 137970 137978 137958 137982 7582977 7678058 11/08/99 11/08/99 11/08/99 11/08/99 11/08/99 11/08/99 PKDBC-POWER WASH GAZEB PKCP-IRRIGATION WORK PKM-LANDSCAPE/HAULING PKM-LANDSCAPE/HAULING PKM-LANDSCAPE/HAULING PKM-LANDSCAPE/HAULING 10/28/99 PKM-LIGHTING SUPPLIES 11/15/99 PKCP-LIGHTING SUPPLIES 11/16/99 PS-ENGRAVE VOL PLAQUE 475.67 475.67 PLATT ELECTRIC SUPPLY Bank Code: key 0 J TROPHY Bank Code: key 16017A 101.03 101,03 19,95 19,95 39,90 352,00 1,242.94 747,53 2,342,47 127,40 127.40 3,008,00 3,008.00 380,10 510.42 380,10 705.90 705,90 678.75 3,361.17 64.62 64,06 93.16 128,68 93.16 ------------------------------------------------------------------------------------------------------------------------------------ J-q Page: 8 0 chklst 11/30/1999 07:17:05 Check List CITY OF FEDERAL WAY Page: 9 Check Vendor ==================================================================================================================================== Inv,Date Description Amount Paid Check Total Date Invoice -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150365 11/30/99 000897 Voucher: 150366 11/30/99 000915 Voucher: 150367 11/30/99 000920 Voucher: 150368 11/30/99 000939 voucher: 150369 11/30/99 000947 Voucher: 150370 11/30/99 000959 Voucher: 150371 11/30/99 000989 Voucher: 150372 11/30/99 001004 Voucher: 150373 11/30/99 001018 Voucher: 150374 11/30/99 001033 Voucher: 150375 11/30/99 001110 Voucher: 150376 11/30/99 001124 Voucher: 150377 11/30/99 001131 Voucher: 150378 11/30/99 001189 Voucher: 75,00 75,00 APA-PUGET SOUND SECTION Bank Code: key CDPL-HARRI 11/19/99 CDPL-PLANNING LAW CONF HAYES, GRETCHEN Bank Code: key JUL15-NOV5 11/16/99 PKRCS-MILEAGE REIMBURS 124,71 124,71 3258635700 11/11/99 PKDBC-BROCHURE PAPER 166,65 166.65 PAPER DIRECT INC Bank Code: key CRYSTAL SPRINGS WATER CO IN Bank Code: key 03-034751 03 -141333 03-151928 03-201483 03-717939 03-125971 03-051490 10/31/99 10/31/99 10/31/99 10/31/99 10/31/99 10/31/99 10/31/99 PKRLS-WATER/COOLER REN PKRCS-WATER/COOLER REN PKDBC-WATER/COOLER REN PKKFT-WATER/COOLER REN PKCP-WATER/COOLER RENT PKM-WATER/COOLER RENTA PKRCS-WATER/COOLER REN 52.68 30,40 142,27 48,06 32,58 37,75 22.27 366,01 . SQUEEGEE CLEAN WINDOW CLEAJoJ 2401 Bank Code: key NORSTAR INDUSTRIES INC Bank Code: key 27133 27369 11/20/99 PS-JANITORIAL SERVICES 1,275,00 1,275.00 FRED MEYER INC Bank Code: key MAILMEDIA INC Bank Code: key 667101 10/21/99 PWS:TRAILER PB220-PT-2 11/15/99 PWS:CHAIN FOR TRAILER 11/05/99 PS-KIDS CLUB SUPPLIES 7,527.07 894,86 8,421.93 37868 37642 37724 NELSON TRUCK EQUIPMENT CO I 208492 Bank Code: key 90,37 90.37 10/05/99 PKRCS-NEWSLETTER/MAILE 09/13/99 PKRCS-NEWSLETTER/MAILE 09/20/99 PKRCS-NEWSLETTER/MAILE 10/29/99 MSFLT:LIGHTBULBS 419,42 370,26 324.79 1,114.47 40.02 40,02 WA STATE-LICENSING/ENGINEER 23201-MILL 11/19/99 PWA:PROF ENGNR LICENSE Bank Code: key 100,00 100.00 AMAYA ELECTRIC Bank Code: key 6218-1 11/12/99 PWA:TRANSFER SWITCH IN 4,669,80 4,669.80 1004-65261 11/05/99 MSTEL-CELL AIR TIME 193,98 193,98 AIRTOUCH CELLULAR Bank Code: key EVERGREEN AUTO ELECTRIC INC 49783 Bank Code: key PETTY CASH Bank Code: key 005821 11/11/99 MSFLT-TRAILER LIGHTS # 62.88 62,88 11/22/99 CD-REIM PETTY CASH 270,45 270,45 -----------------------------------~---------------------------~::;,t5------------------------------------------------------~~;~~-~ 0 chklst 1ï/30/1999 07:17:06 Check List CITY OF FEDERAL WAY Page: 10 Check Vendor ==================================================================================================================================== Amount Paid Check Total Date Invoice Inv.Date Description -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150379 11/30/99 001208 Voucher: 150380 11/30/99 001233 voucher: 150381 11/30/99 001263 Voucher: 150382 11/30/99 001267 Voucher: 150383 11/30/99 001277 Voucher: 150384 11/30/99 001297 Voucher: 150385 11/30/99 001336 Voucher: 150386 11/30/99 001390 Voucher: 150387 11/30/99 001424 Voucher: 150388 11/30/99 001431 Voucher: 150389 11/30/99 001436 Voucher: 150390 11/30/99 001470 Voucher: 150391 11/30/99 001512 Voucher: 150392 11/30/99 001552 Voucher: WA STATE-GENERAL ADMIN DEPT 20-1-79104 11/10/99 PS-MRE-INDIVIDUAL POUC Bank Code: key A T & T BUSINESS SERVICE Bank Code: key 0510678441 10/31/99 MSTEL-LONG DISTANCE SV 0510645149 11/15/99 MSTEL-LONG DISTANCE SV 0510660202 11/07/99 MSTEL-LONG DISTANCE SV 1,196,21 1,196,21 12,00 21,00 13.09 46,09 MICHAELS STORES #8900 Bank Code: key 0686 0689 11/09/99 PS-KIDS CLUB SUPPLIES 11/16/99 PS-ANNIVERSARY SUPPLIE 11/18/99 PKRLS/SP-FOOD:COOKING 09/13/99 PKRCS-PROGRAM SUPPLIES 09/30/99 PKRLS/SP-FOOD:COOKING 10/28/99 PKRCS-PROGRAM SUPPLIES 11/10/99 PKRLS-BINGO PRIZES/FOI 154,51 89.49 244,00 TOP FOODS HAGGEN INC Bank Code: key 62024 37419 44046 37338 62082 11,32 52.08 15.77 42.51 13,04 134.72 JAN5-NOV15 11/15/99 PKRCS-MILEAGE REIMBURS FABER, MARY Bank Code; key FACILITY MAINTENANCE CONTRA 028444 Bank Code: key 11/15/99 PKM-LANDSCAPE MAINT/AL 403.95 403.95 LUCENT TECHNOLOGIES INC Bank Code: key 1202524295 11/12/99 MSTEL-SYS MAINT 408,30 408.30 EAGLE HARDWARE & GARDEN 009 001303394 Bank Code; key 001302698 001105701 001102757 11/12/99 PKDBC-HAIR SNARE/TANK 11/02/99 MSDP-MISC HARDWARE/MC 11/10/99 MSDP-MISC HARDWARE/MC 10/29/99 PKKFT-CLAMPS/PIPE/HAND 11/01/99 PKM-ELEVATOR SVCS 1,561.76 1,561.76 SOUND ELEVATOR Bank Code: key M A SEGALE INC Bank Code: key 94108637 96,09 12.08 15.26 224,06 347.49 5002247 5002274 11/03/99 PWS-CLASS B ASPHALT 11/04/99 PWS-CLASS B ASPHALT 106,82 106.82 TREE RECYCLERS Bank Code: key PKM-OCT 28 10/28/99 PKM-TREE REMOVAL/LK GR 70,05 150.95 221,00 421293 11/08/99 MS/MC-CAT5 WIRE 195.48 195.48 ALLTEL SUPPLY INC Bank Code: key URESCO CONSTRUCTION MATERIA 001-146211 11/17/99 PKM-160' TREATED BOARD Bank Code: key PETTY CASH-KLCC REC DEPT Bank Code: key 005741 11/16/99 PKRCS-REIM PETTY CASH 505.50 505,50 490.27 490,27 11 7.91 11 7,91 ------------------------------------------------------------------------------------------------------------------------------------ J_I/ Page; 10 0 chklst 11/30/1999 07:17:06 Check List CITY OF FEDERAL WAY Page: 11 Check Vendor ==================================================================================================================================== Amount Paid Check Total Date 150394 11/30/99 001630 Voucher: 150395 11/30/99 001669 Voucher: 150396 11/30/99 001793 Voucher: 150397 11/30/99 001843 Voucher: 150398 11/30/99 001856 Voucher: 150399 11/30/99 001928 Voucher: 150400 11/30/99 001936 Voucher: 150401 11/30/99 001988 Voucher: 150402 11/30/99 001990 Voucher: 150403 11/30/99 001993 Voucher: Invoice 113150 110747 108997-80 105437-80 111659 102929-80 108997 107491 112935 112618 110824 111610 108826 104101-02 107013 104130-01 104183-01 103565 106280-03 FOSTER PEPPER & SHEFELMAN P 596805 Bank Code: key BLUMENTHAL UNIFORM CO INC Bank Code: key 00012146 Inv,Date Description 11/09/99 10/29/99 10/28/99 10/29/99 11/05/99 11/05/99 10/20/99 10/20/99 11/15/99 11/15/99 11/15/99 10/29/99 10/20/99 10/20/99 10/20/99 11/08/99 11/08/99 11/08/99 11/05/99 PS-UNIFORM CLOTHING PS-UNIFORM CLOTHING PS-EMER VEHICLE EQUIPM PS-UNIFORM CLOTHING PS-UNIFORM CLOTHING PS-UNIFORM CLOTHING PS-MAP LIGHT W/NECK PS-BLACK BATONS/GROMME PS-UNIFORM CLOTHING PS-UNIFORM CLOTHING PS-UNIFORM CLOTHING PS-UNIFORM CLOTHING PS-UNIFORM CLOTHING PS-UNIFORM CLOTHING PS-UNIFORM CLOTHING PS-UNIFORM CLOTHING PS-UNIFORM CLOTHING PS-UNIFORM CLOTHING PS-UNIFORM CLOTHING 10/20/99 LAW-LEGAL SERVICES RE: 11/01/99 MSA:TAX AUDIT PROGRAM MICROFLEX INC Bank Code: key MORRIS PIHA REAL ESTATE SVC #734/PS-DE 11/18/99 PS-9TH AVE BLDG LEASE Bank Code: key #730KLCC-D 11/22/99 PKRLS-#730 KLCC RENTAL #730KLCC-O 11/22/99 PKRLS-#730 KLCC RENTAL #734/MC-DE 11/19/99 MC-9TH AVE BLDG LEASE #730KLCC-N 11/22/99 PKRLS-#730 KLCC RENTAL ACTION SERVICES CORPORATION 028223 Bank Code: key 028276 COLUMBIA CASCADE COMPANY Bank Code: key 24867-191 10/31/99 SWM-STREET SWEEPING SV 11/07/99 SWM-STREET SWEEPING SV 08/30/99 PKM-TYRESWING SWIVEL A 11/03/99 MSTEL-PAGER LEASE 11/18/99 PKRLS-LINEN SERVICES 11/08/99 PKRLS-CARPET RENTAL 11/08/99 MSFLT:GASKET/VALVE COV 99,90 45,56 162,90 20,63 6,52 93.34 253,36 1,387.91 186.68 16,29 10,32 99,91 93,34 92.80 55,33 423,54 423,54 211.77 129,23 326.00 3,812,87 326,00 -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ PAGENET Bank Code: key 000096432 361. 69 361,69 SERVICE' LINEN SUPPLY Bank Code: key WESTERN LINEN/WELCOME MAT Bank Code: key 1118/3201 19,408,79 462,47 9,51 1,762,16 9,51 21,652.44 113/0575 PRIME EQUIPMENT RENTALS Bank Code: key 2301811 8,399,17 142,53 8,541.70 215.40 215,40 1,231.32 1,231.32 23,43 23.43 63,03 63,03 10.21 10.21 ------------------------------------------------------------------------------------------------------------------------------------ J .... / ;z- Page: 11 0 chklst 11/30/1999 07:17:06 Check List CITY OF FEDERAL WAY Page: I/. Check Vendor ==================================================================================================================================== Amount Paid Check Total Date Invoice Inv.Date Description -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150404 11/30/99 002010 Voucher: 150405 11/30/99 002044 Voucher: 150406 11/30/99 002426 Voucher: 150407 11/30/99 002528 Voucher: 150408 11/30/99 002545 Voucher: 150409 11/30/99 002567 Voucher: 150410 11/30/99 002574 Voucher: 150411 11/30/99 002693 Voucher: 150412 11/30/99 002780 Voucher: 150413 11/30/99 002790 Voucher: 150414 11/30/99 002797 Voucher: 150415 11/30/99 002870 Voucher: 150416 11/30/99 002899 Voucher: KCM INC Bank Code: key PACIFIC SAFETY SUPPLY INC Bank Code: key UNITED GROCERS Bank Code: key EASY GOING OUTINGS INC Bank Code: key PACIFIC AIR CONTROL INC Bank Code: key WEARGUARD Bank Code: key GRAHAM & DUNN, P.C. Bank Code: key SAFELITE AUTO GLASS CORP Bank Code: key FASTSIGNS Bank Code: key 126568 126567 90069 90291 90407 1232001 1317 54107 54108 11/12/99 PWSWM-DRAINAGE IMPROVE 11/12/99 PWSWM-MILITARY RD SO D 11/04/99 SWM:CONE W/RECESSED CO 11/10/99 PWS:UNIFORM CLOTHING 11/15/99 SWM:GLOVES/WORK BOOTS 676,83 885,64 1,562,47 643.-30 158,12 269.39 1,070,81 11/11/99 PKRLS-JANITORIAL SUPPL 176,64 176,64 11/05/99 PKRLS-GUIDED TOUR PROG 270,00 270.00 146,83 1,037.40 11/15/99 PKRLS-HVAC MAINT SVC 11/15/99 PKM-HVAC MAINT SVC 09/30/99 07/25/99 10/28/99 08/31/99 OS/28/99 09/30/99 10/28/99 06/21/99 10/28/99 08/31/99 LAW-LEGAL LAW-LEGAL LAW-LEGAL LAW-LEGAL LAW-LEGAL LAW-LEGAL LAW-LEGAL LAW-LEGAL LAW-LEGAL LAW-LEGAL 1,184,2: 41240132-1 10/30/99 PKM-WORK VEST 51,63 51,63 147282 145266 148546 146790 143114 147275 148544 143820 148541 146791 SERVICES/SW SERVICES SERVICES/SW SERVICES SERVICES/SW SERVICES SERVICES SERVICES/SW SERVICES SERVICES/SW 473.72 855.42 172.62 8,894,11 1,727,44 6,960,08 709.33 738.63 38,00 2,573,65 23,143,00 00438-4084 10/22/99 MSFLT-REPL WINDSHIELD 231. 44 231.44 T19828 CONSTRUCTION TESTING LABS I 6335 Bank Code: key 10/28/99 PKDBC-TEMP PKG SIGNS 410.51 410.51 10/30/99 PWS:SOIL/ENG SERVICES 418.00 418.0C NOV1-NOV12 11/12/99 LAW-DIST CT INTERPRETE 341.25 341.25 108281 0006682-1 0006682-2 11/15/99 MSFLT:TAIL LIGHT 9.70 9.7C 1,408.60 384.33 09/29/99 CDPL-ENV REV:CLARE BRI 09/29/99 CDPL-ENV REV;MACPHAIL J 13 LOMBARDO, MYRIAM Bank Code: key FREEWAY TRAILER SALES INC Bank Code; key ADOLFSON ASSOCIATES INC Bank Code: key 1,792,93 ------------------------------------------------------------------------------------------------------------------------------------ Page: 12 0 chklst 1ï/30/1999 07:17:06 Check List CITY OF FEDERAL WAY Page: 13 Check Vendor =============================================================================================~====================================== Amount Paid Check Total Date Invoice Inv,Date Description -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150417 11/30/99 002933 Voucher: 150418 11/30/99 002962 Voucher: 150419 11/30/99 003001 Voucher: 150420 11/30/99 003014 Voucher: 150421 11/30/99 003048 Voucher: 150422 11/30/99 003070 Voucher: 150423 11/30/99 003093 Voucher: 150424 11/30/99 003103 Voucher: 150425 11/30/99 003111 Voucher: 150426 11/30/99 003137 Voucher: 150427 11/30/99 003138 Voucher: 150428 11/30/99 003174 Voucher: 150429 11/30/99 003204 Voucher: 150430 11/30/99 003236 Voucher: 150431 11/30/99 003254 Voucher: JORGENSEN, RONALD Bank Code: key SEP15-NOV3 11/04/99 PKRLS-TAI CHI PROGRAMS 1,015.20 1,015,20 187.93 187.93 0935602 11/05/99 SWM:CABLE CARRYING CAS 50.00 500.00 550.00 FISHER SCIENTIFIC Bank Code: key SOUTH KING HUMAN SVCS COUNC 223 11/15/99 CD-1999/2000 MEMBERSHI Bank Code: key CDHS-NOV 1 11/17/99 CDHS-SKC SUBREGIONAL P 5:AG99-69 11/08/99 PWSCIP-SW 340/HOYT RD 7,753,42 7,753.42 TRANSTECH ELECTRIC INC Bank Code: key PETTY CASH-PUBLIC SAFETY DE 005803 Bank Code: key 11/22/99 PS-REIM PETTY CASH 209.00 209,00 MCMILLION, KAREN K Bank Code: key NOV9-NOV18 11/22/99 LAW-DEFENSE SCREENER S 400.00 400,00 CASCADE COMPUTER MAINTENANC 9012074 Bank Code: key 11/15/99 MSDP-PRINTER MAINT 325.80 325,80 IRON AGE CORPORATION Bank Code: key 981098P 11/17/99 PWT:SAFETY TOE SHOES 90,08 90,08 29188 11/17/99 PKM-ANNEX WINDOW CLEAN 106,40 106.40 NATIONAL MAINT CONTRACTORS Bank Code: key KING COUNTY-TREASURY DIVIS I 2421039044 11/17/99 SWM:REAL ESTATE TAXES Bank Code: key 2021049181 11/17/99 SWM:REAL ESTATE TAXES 7978200162 11/18/99 PKM-DRAINAGE FEES 6664910460 11/18/99 PKM-DRAINAGE FEES 6664910470 11/18/99 PKM-DRAINAGE FEES NORMED Bank Code: key 12378-3053 11/09/99 PS-GLOVES/DIAMOND GRIP 6.45 6.45 82.09 46,48 16,01 157,48 SAN DIEGO POLICE EQUIPMENT Bank Code: key 528584 528583 11/10/99 PS-PROTECTIVE VESTS 11/10/99 PS-PROTECTIVE VESTS 11/04/99 MSFLT:DIESEL DECAL 235,99 235,99 TRUCKERS SUPPLY INC Bank Code: key 961569 4,668,00 5,446.00 10,114.00 QFC Bank Code: key 5008046 5008017 10/26/99 PS-PROGRAM SUPPLIES 11/16/99 PS-ANNIVERSARY RECEPTI 11/02/99 PS-BENELLI Ml SUPER 90 10/06/99 PS-SUREFIRE TACTICAL L 1.94 1.94 KESSELRING GUN SHOP INC Bank Code: key 1616 2852 100.00 100,00 200,00 1,394,93 775,94 2,170.87 ------------------------------------------------------------------------------------------------------------------------------------ J-/'-/ Page: 13 0 chklst 1Ï/30/1999 07:17:06 Check List CITY OF FEDERAL WAY Page: 14 Check Date Vendor ~~================================================================================================================================== Check Total Invoice Inv.Date Description Amount Paid -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150432 11/30/99 003255 Voucher: 150433 11/30/99 003303 Voucher: 150434 11/30/99 003304 Voucher: 150435 11/30/99 003320 Voucher: 150436 11/30/99 003376 Voucher: 150437 11/30/99 003385 Voucher: 150438 11/30/99 003391 Voucher: 150439 11/30/~ 003466 Voucher: 150440 11/30/9~ 003472 Voucher: 150441 11/30/99 003500 Voucher: 150442 11/30/99 003589 Voucher: 150443 11/30/99 003590 Voucher: 150444 11/30/99 003594 Voucher: 150445 11/30/99 003645 Voucher: 150446 11/30/99 003837 Voucher: 150447 11/30/99 00)846 Voucher: TERRITORIAL SUPPLIES INC Bank Code: key OSBORNE, KRISTA Bank Code: key HWANG, ANDY Bank Code: key KAPUR, URVASHI ASHLEY Bank Code: key KIRICHENKO, ALEX Bank Code: key SHARMA, MEENA Bank Code: key CRAFT OUTLET Bank Code: key 028575 028849 10/25/99 PS-BI-POD/RIFLE SLING 11/19/99 PS-SET LO RINGS; 30MM 11/05/99 PS-REIMB TRAINING EXPE 005748 JUL14-AUG1 11/24/99 MSHR-TUITION REIMBURSE AUG25-SEP2 11/24/99 MSHR-TUITION REIMBURSE CA13540FW 11/16/99 LAW-DIST CT INTERPRETE 109.98 45.43 155.41 377,43 377,43 CAO1944FW IA33694FW 11/12/99 LAW-DIST CT INTERPRETE 11/17/99 LAW-DIST CT INTERPRETE OCT4-NOV16 11/22/99 PKRCS-CLASS COOKING SU 8847 11/10/99 PKRCS-PROGRAM SUPPLIES 504.00 504.00 1,008.00 LIGHTNING POWDER COMPANY IN 168684 Bank Code: key 11/10/99 PS-CRIME SCENE SUPPLIE DAY WIRELESS SYSTEMS INC Bank Code: key WESCOM COMMUNICATIONS Bank Code: key BROWNING-FERRIS INDUSTRIES Bank Code: key MAJOR BRAND APPLIANCES Bank Code: key PARKER, SCOTT Bank Code: key 105128 11/10/99 PS-RADIO REPAIRS/MAINT 09605 11/08/99 LAW-EXPERT RADAR WITNE 30,00 30.00 10099-0781 10/31/99 PS-MEDICAL WASTE DISPO 30 10/29/99 PWS:WASHER DISPOSAL SV SEP30-0CT1 10/20/99 PS-REIMB:COMPUTER CLAS AMERICAN JANITORIAL SERVICE 810 Bank Code: key 11/05/99 PKM-REC CLASSROOM CLEA UNITED PARCEL SERVICE Bank Code: key JOHN E REID & ASSOCIATES Bank Code: key 35,00 35.00 70,00 7641307649 11/13/99 PS-DELIVERY SERVICES 11-5060 11/19/99 PS-INTERVIEW/INTERROGA 43,70 43,70 81,75 81,75 291.80 291,80 38,02 38.02 500.00 500,00 45,95 45,95 5.00 5.00 85,00 85.00 486,25 486,25 11,75 11,75 550,00 550,00 ------------------------------------------------------------------------------------------------------------------------------------ J '/ - ') Page: 14 . .;".. -""',,,°'" 0 chklst 11/30/1999 07:17:06 Check List CITY OF FEDERAL WAY Page: 15 Check Vendor ==================================================================================================================================== Check Total Date Invoice Inv,Date Description Amount Paid -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150448 11/30/99 003922 Voucher: 150449 11/30/99 003925 Voucher: 150450 11/30/99 003956 Voucher: 150451 11/30/99 003977 Voucher: 150452 11/30/99 004052 Voucher: 150453 11/30/99 004093 Voucher: 150454 11/30/99 004113 Voucher: 150455 11/30/99 004128 Voucher: 150456 11/30/99 004135 Voucher: 150457 11/30/99 004194 Voucher: 150458 11/30/99 004218 Voucher: 150459 11/30/99 004230 Voucher: 150460 11/30/99 004246 Voucher: 150461 11/30/99 004258 Voucher: 150462 11/30/99 004270 Voucher: NATIONAL BAG COMPANY INC Bank Code: key LEADERSHIP TOMMORROW Bank Code: key KEY BANK Bank Code: key KEY BANK VISA Bank Code: key 4131616 11/09/99 PS-EVIDENCE SUPPLIES 1,144,17 1,144.17 CD-GUENTHE 11/18/99 CDHS-MEMBHERSHIP:GUENT 50.00 50.00 5:TRANSTEC 11/08/99 PWSCIP-5% RETAINAGE:TR 408:07 408.07 PS-MCCALL 11/12/99 PS-LODGING:POP CONF/MC PS-MCALLES 10/29/99 PS-LODGING:IACP CONF/M PS-MORGAN 11/12/99 PS-LODGING:POP CONF/MO PS-CHANEY 10/29/99 PS-LODGING:IACP CONF/C LAW ENFORCEMENT EQUIPMENT D 11059902 Bank Code: key 11019901 11139907 11/05/99 PS-EOTECH MODEL 400/A6 11/01/99 PS-#7000 DD STEEL BODY 11/13/99 PS-#7000 DD STEEL BODY 809,28 444.40 789,00 533,28 708,34 849.83 1,669,97 3,228,14 U S WEST INTERPRISE Bank Code: key READ P.E" LISA M Bank Code: key 2,575,96 D08-6046-0 11/19/99 MSTEL-DATA COMM LINES 429.75 429,75 4:PARCEL 3 07/16/99 PW-QUAD PARCEL 3 ROW99 MINUTEMAN PRESS INTERNATION 2948 Bank Code: key 3005 POLYGLOT TRANSLATION SERVIC IA31352FW Bank Code: key CA12923FW 1,280,00 1,2.80,00 10/28/99 PKRCS-PRINT:500 FLYERS 11/16/99 PS-PRINTING:PAMPHLETS 11/08/99 LAW-DIST CT INTER PRETE 11/04/99 LAW-DIST CT INTERPRETE 251,29 724,75 976,04 35669 35865 36326 36302 916464 40,00 70,00 110.00 OFFICE DEPOT BUSINESS SVS D 0809902820 11/12/99 PKCHB-PLAN RACK Bank Code: key 536.49 536,49 11/05/99 MSFLT:SANDER EQUIPMENT 11/10/99 MSFLT:SANDER EQUIPMENT 11/18/99 PWS:PLUMBING-SANDER 11/18/99 PWS:CRIMP SANDER PARTS 11/09/99 SWM-GEOTECHNICAL SERVI 69.64 84,40 37,01 118.76 309.81 TIMCO INC Bank Code: key AGRA EARTH & ENVIRONMENTAL Bank Code: key TUTTLE, SARAH Bank Code: key WA STATE-DEPT OF LICENSING Bank Code: key FEDERAL WAY MIRROR Bank Code: key 1,392,86 1,392.86 AUG4-0CT29 10/29/99 PS-MILEAGE REIMBURSEME 69.60 69.60 11/16/99 PS-REMIT CPL FEES 486,00 486,00 005742 001585 001548 11/06/99 MSC-ORDINANCE 99-351 10/23/99 MC:RFP-PROBATION SVCS 37,95 85,05 ------------------------------------------------------------------------------------------------------------------------------------ c/-/tp Page: 15 0 chklst 11/30/1999 07:17:07 Check List CITY OF FEDERAL WAY Page: 16 Check Vendor ==================================================================================================================================== Amount Paid Check Total Date Invoice Inv.Date Description -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150462 11/30/99 004270 150463 11(30(99 OÕ4272 Voucher: 150464 11(30/99 004273 Voucher: 150465 11(30/99 004315 Voucher: 150466 11/30/99 004317 Voucher: 150467 11/30/99 004349 Voucher: 150468 11/30/99 004356 Voucher: 150469 11/30/99 004359 Voucher: 150470 11/30/99 004368 Voucher: 150471 11/30/99 004431 Voucher: 150472 11/30/99 004518 Voucher: 150473 11/30/99 004537 Voucher: 150474 11/30/99 004628 Voucher: 150475 11/30/99 004690 Voucher: 150476 11/30/99 004702 Voucher: FEDERAL WAY MIRROR VALMONTE, ALFREDO D Bank Code: key DAY, JEFFREY K Bank code: key BRENT'S ALIGNMENT & REPAIR Bank Code: key RITZ CAMERA ONE HOUR PHOTO Bank Code: key NATIONAL ORGANIZATION FOR Bank Code: key SUMPTER, KYLE Bank Code: key 001549 001569 001595 001578 CA12834FW 10/23/99 MC:RFP-PROBATION SVCS 10/30/99 MC:RFP-PROBATION SVCS 11/13/99 CDPL-NOTICE:SKYLINE WA 11/06/99 PKRCS-AD:ARTS COMM VAC 11/05/99 LAW-DIST CT INTERPRETE OCT20-NOV5 11/16/99 LAW-PUBLIC DEFENSE SVC 33917 33951 11/09/99 MSFLT-FRONT SUSPENSION 11/15/99 MSFLT-BRAKES #48209 1026095590 10/19/99 MSRM:PICTURE RING REFI 2870 11/15/99 PS-NOVA CONF FEE PS-NOV 8TH 11/08(99 PS-REIMB:RANGE RENTAL CENTURY SQUARE SELF-STORAGE 1752 Bank Code: key SECOA Bank Code: key 701686 MADRONA PLANNING DVLPMT SVC 00001849 Bank Code: key 00001878 11/16/99 SWR:STORAGE RENTAL#E02 11/04/99 PKKFT-FOG MACHINE:THEA 09/29/99 CDPL-PLAN EXP REV:19TH 10/27/99 CDPL-PLAN EXP REV:19TH RIVER OAKS COMMUNICATIONS C AUG23-SEP1 10/01/99 LAW-TELECOMM CONSULTAN Bank Code: key SEP29-0CT2 10/29/99 LAW-TELECOMM CONSULTAN SATARAKA, NEDDY K Bank Code: key CA12990FW WA STATE PATROL IDENTIFICAT 005743 Bank Code: key FEDERAL WAY NUTRITION SERVI 1117FWPD Bank Code: key MARRA, HERBERT A Bank Code: key 11/05/99 LAW-DIST CT INTERPRETE 11/16/99 PS-REMIT FBI FEES 10/29/99 PS-LUNCH:SCHOOL PATROL PS-OCT 199 11/08/99 PS-PRE-EMP PSYCH EXAMS (continued) 69.58 72.90 88.55 207.75 561.78 97,50 97.50 1,750,00 1,750,00 718,16 157,06 875,22 5,41 5.41 300.00 300.00 54.30 54.30 544,50 544.50 685.25 685,25 360,00 870.00 1.230.00 2,422.90 2,218.15 4,641.05 45.00 45.00 648,00 648,00 156,05 156.05 550,00 550,00 ------------------------------------------------------------------------------------------------------------------------------------ <... I /1 Page: 16 0 chklst 11/30/1999 07:17:07 Check List CITY OF FEDERAL WAY Page: 17 Check Vendor ==================================================================================================================================== Amount Paid Check Total Date Invoice Inv.Date Description -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150477 11/30/99 004710 Voucher: 150478 11/30/99 004728 Voucher: 150479 11/30/99 004734 Voucher: 150480 11/30/99 004762 Voucher: 150481 11/30/99 004785 Voucher: 150482 11/30/99 004786 Voucher: 150483 11/30/99 004805 Voucher: 150484 11/30/99 004840 Voucher: 150485 11/30/99 004849 Voucher: 150486 11/30/99 004892 Voucher: 150487 11/30/99 004910 Voucher: 150488 11/30/99 004911 Voucher: 150489 11/30/99 004920 Voucher: 150490 11/30/99 004961 Voucher: 150491 11/30/99 004975 Voucher: VISIONS PHOTO LAB & STUDIO Bank Code: key 904 959 11/03/99 PWS-FILM DEVELOPING SV 11/22/99 SWM-FILM DEVELOPING SV 11/02/99 MSHR:BUTTONS-UNITED WA APR6-NOV16 11/24/99 MSHR-TUITION REIMBURSE 18,19 11 ,32 29.51 120,05 120,05 COLLINS & COMPANY Bank Code: key BEAVIN, MICHELLE Bank Code: key 319 08/13/99 PS-STARTER/BRAKES/LOF 10/29/99 PS-CREDIT:#92184338 10/27/99 PS-TOTE ZIPPER XXL 04/17/99 PS-ADJ CARBURATORS 803 11/04/99 PKRCS-SUPPLIES:ARTIST 09/23/99 PKRCS-SUPPLIES:ART CLA 10/28/99 PKRCS-SUPPLIES:CANDLE 501,31535 501,36681 PS-CLOTHIN 11/10/99 PS-CLOTHING ALLOWANCE 216.00 216.00 SOUTH SEATTLE SPORTS PLAZA Bank Code: key 92184338 92188320 92188239 92177461 11/11/99 MSDP-REWIRE/INSTALL CH 11/05/99 MSFLT-INST HEADLIGHT F 11/22/99 MSFLT-REPL MAP LIGHT 11/08/99 PKCHB-BATH TISSUE/DISI 11/10/99 MSDP-PERMIT TRACKING S 11/11/99 CDA-COLOR LASER LABELS 09/23/99 CDA-COLOR LASER LABELS 10/29/99 CDA-COLOR LASER LABELS 10/29/99 CDA-COLOR LASER LABELS 11/15/99 PKM-BOOT DRYER 10/21/99 PS-BREATH TEST SUPPLY STELLAR INDUSTRIAL SUPPLY Bank Code: key 1204496-00 11/04/99 PKM-RED/BLUE STAKE CHA 475.53 -309.08 16,30 347,66 530.41 DANIEL SMITH INC Bank Code: key UNIVERSITY BOOKSTORE Bank Code: key 11242818 BARBARA GURLEY & ASSOCIATES OCT1-0CT31 11/12/99 CDBG-OUTCOME TECH ASSI Bank Code: key 29.27 29.27 ROBINSON, TOM Bank Code: key EVAC-EMERGENCY VEHICLE Bank Code: key 99190 99187 99202 SAM'S JANITORIAL SERVICE &, 35076 Bank Code: key SYNERTECH SYSTEMS CORPORATI 2651 Bank Code: key FILETEX LLC Bank Code: key 99-73 99-50 99-66 99-67 59.88 46,86 275,00 106,74 275,00 COUNTRY SQUARE Bank Code: key BOSTEC INC Bank Code: key 001491 260,16 132.25 27.10 419.51 4255 101,39 101. 39 35,590,40 35,590,40 27,37 33,62 21,11 14,86 96,96 43.43 43.43 112,80 112,80 55,93 55,93 112,50 112.50 ------------------------------------------------------------------------------------------------------------------------------------ Page: 17 J-/C 0 chklst 1ï/30/1999 07:17:07 Check List CITY OF FEDERAL WAY Page: 18 Check Vendor ==================================================================================================================================== Amount Paid Check Total Date Invoice Inv.Date Description -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150492 11/30/99 004976 Voucher: 150493 11/30/99 004977 Voucher: 150494 11/30/99 005036 Voucher: 150495 11/30/99 005048 Voucher: 150496 11/30/99 005052 Voucher: 150497 11/30/99 005065 Voucher: 150498 11/30/99 005070 Voucher: 150499 11/30/99 005071 Voucher: 150500 11/30/99 005098 Voucher: 150501 11/30/99 005102 Voucher: 150502 11/30/99 005122 Voucher: 150503 11/30/99 005126 Voucher: 150504 11/30/99 005133 Voucher: .150505 11/30/99 005135 Voucher: 150506 11/30/99 005140 Voucher: BAYVIEW INN PARTNERS Bank Code: key BLIMPIE SUBS & SALADS Bank Code: key PS-DEC99 11/23/99 PS-LEASE CONTRACT 10/18/99 CC-FOOD:10/19/99 MTG 11/15/99 CC-FOOD:11/15/99 MTG 11/22/99 PKA-FOOD:POLICIES/PROC 11/17/99 PKRLS-FOOD:YOUTH COMM 11/15/99 PKRCS-FOOD:ARTS COMM G 09/30/99 PKKFT-CARPET CLEANING DUPONT FLOORING SYSTEMS Bank Code: key ALL FOR A GOOD CAUSE, CONSU APR1-SEP28 09/28/99 CDBG-HUMAN SVC UPDATE Bank Code: key 1,745.00 1,745.00 79.46 67.59 55.50 77,41 279,96 4543 9516 884 9966 CAFE DE PARIS Bank Code: key PKRCS-NOV PS-CLOTHIN 11/12/99 PS-CLOTHING ALLOWANCE 65,89 65,89 1224 RANSOM-HARVEY, LATOYNIA Bank Code: key DENNIS R CRAIG CONSTRUCTION 3:AG99-128 11/18/99 PWSWM-MILITARY ROAD SO Bank Code: key 3:D CRAIG COLUMB IA BANK Bank Code: key PYRAMID TIRES 4 LESS & AUTO 5482 Bank Code: key 221648 11/18/99 PWSWM-5% RETAINAGE 11/15/99 MSFLT-RECOVER SEAT #48 11/11/99 MSFLT-LOF:M79412 #4803 11/12/99 SWM:CONDUCTIVITY SOLUT COLE-PARMER INSTRUMENT CaMP 3881055 Bank Code: key GLOBE CORPORATE STAY INTERN 1199000861 11/04/99 PS-PHONE EXPENSES Bank Code: key BARKER ENTERPRISES Bank Code: key 619 10/31/99 PKM-TOPSOIL/SAND 11/12/99 LAW-DIST CT INTER PRETE 11/02/99 CDCI-FREIGHT CHARGE PS-SEP 9TH 09/09/99 PS-SHIRTS W/PRINTING 512,00 512.00 NAM, HWASOOK B Bank Code: key CA04348FW 7,507,50 7,507,50 TX RX SYSTEMS INC Bank Code: key 49271 275,00 275,00 SHIRTZ TO GO Bank Code: key 22,950.09 22,950,09 1,207.90 1,207,90 271.50 28,78 300,28 26,97 26.97 1. 4 9 1. 49 1,640.91 1,640,91 35.00 35,00 91 ,44 91,44 185.56 185.56 ------------------------------------------------------------------------------------------------------------------------------------ '" /1 Page: 18 <~'.'¿'.. ~:~. " 0 chklst 11/30/1999 07:17:07 Check List CITY OF FEDERAL WAY Page: 19 Check Vendor ==================================================================================================================================== Amount Paid Check Total Date Invoice Inv.Date Description -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150507 11/30/99 005162 Voucher: 150508 11/30/99 005165 Voucher: 150509 11/30/99 005179 Voucher: 150510 11/30/99 005181 Voucher: 150511 11/30/99 005182 Voucher: 150512 11/30/99 005187 Voucher: 150513 11/30/99 005188 Voucher: 150514 11/30/99 005192 Voucher: 150515 11/30/99 005197 Voucher: 150516 11/30/99 005202 Voucher: 150517 11/30/99 700143 Voucher: 150518 11/30/99 700745 Voucher: 150519 11/30/99 700781 Voucher: 150520 11/30/99 700782 Voucher: 150521 11/30/99 700783 Voucher: 150522 11/30/99 700784 voucher: NAHRO-NATIONAL ASSOCIATION Bank Code: key CLYDE/WEST INC Bank Code: key CASSEL, DAVID E Bank Code: key LEE, MICHAEL Bank Code: key BILL'S TOWING INC Bank Code: key CDBG-PARKE 11/15/99 CDHS:MEMBERSHIP DUES 00204054 10/29/99 PKM-U BOLTS/COTTER PIN CDB-NOV 22 11/22/99 CDB-MFG HOME INST SEMI CDB-BOOTS 11/05/99 CDB-REIMBURSE WORKBOOT 230,00 230,00 104.91 104.91 29598 10/27/99 PS-TOWING SERVICES PS-OCT 31S 11/12/99 PS-REIMB CLOTHING ALLO LINDSAY, JAMES Bank Code: key SCHNITZER-NEWSEN, GERALDINE PS-NQV 9TH 11/09/99 PS-Volunteer Training Bank Code: key 200.00 200.00 WAHl, SANTOSH Bank Code: key CC LANDSCAPING Bank Code: key DOUGHERTY, MARY PATRICIA Bank Code: key AVANTA Bank Code: key MACPHAIL, WILLIAM Bank Code: key HOWIE, NANCY Bank Code: key SMITH, DEBORAH Bank Code: key CA13540FW 11/10/99 LAW-DIST CT INTERPRETE SWM-NOV 12 11/12/99 SWM:REPAIR SPRINKLER S PKRCS-NOV 11/10/99 PKRCS-JURIST:CELEBRATI 81.43 81.43 C703R28845 11/15/99 PKDBC-REFUND DAMAGE DP 02-38410 11/04/99 CDPL-REFUND 02-38410 206 11/12/99 PKRCS-REFUND REC CLASS 151.76 151.76 53962 11/12/99 PKRCS-REFUND REC CLASS ASSOCIATION OF PRESBYTERIAN C665R27222 11/15/99 PKDBC-REFUND DAMAGE DP Bank Code: key C665R46435 11/15/99 PKDBC-REFUND RENTAL FE 275.00 275.00 STANFORD INSURANCE Bank Code: key 98-0211 11/15/99 CD-SIGN INCENTIVE PROG 212.50 212.50 40,00 40,00 1.368,30 1,368,30 50,00 50,00 141. 40 141. 40 926.67 926,67 15,00 15.00 137.00 137,00 125.00 61. 21 186,21 932.31 932.31 ------------------------------------------------------------------------------------------------------------------------------------ J-~t; Page: 19 0 chklst 11/30/1999 07:17:07 Check List CITY OF FEDERAL WAY Page: 20 Check Date Vendor ====================,=============================================================================================================== Check Total Invoice Inv,Date Description Amount Paid -------- -------- ------------------------------------ ---------- -------- ---------------------- --------------- ------------------ 150523 11/30/99 700785 Voucher: 150524 11/30/99 700786 Voucher: 150525 11/30/99 700787 Voucher: 213 Checks in this report WASHINGTON EDUCATION Bank Code: key 11/15/99 CD-SIGN INCENTIVE PROG 2,000.00 2,000.00 125.04 125.04 99-0032 SAINT ANTHONY SCHOOL Bank Code: key BELLAMY, RENNIE Bank Code: key C800R35104 11/17/99 PKDBC-REFUND DAMAGE DP C936R42517 11/17/99 PKDBC-REFUND DAMAGE DP 128,28 128,28 ------------------ Total Checks: 376,422,81 ------------------------------------------------------------------------------------------------------------------------------------ '-Jl/ Page: 20