PRHSPSC PKT 08-11-2003
CityôfFederal Way
CITY COUNCIL
UMAN SERVICES &- PUBLIC SAFETY COMMITTEE
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Monday, August 11, 2003
4:00
City.
Mt. Baker Conference Room
Infonnation O'Donnell
Action Sanders
Action Schroder
Committee Members:
Linda Kachmar, Chair
Mary Gates
Jack Dovey
CALL TO ORDER
PUBLIC FORUM
COMMISSION COMMENTS
APPROVAL OF JULY 14,2003 SUMMARY
COMMITTEE BUSINESS
A. Update on the 2004 CDBG Progress
B. Accept Dumas Bay Restoration Project
C. Grandview Park Off-Leash Area Development Agreement
PENDING ITEMS
. Celebration Park Art Sculpture Program
. Federal Way Coalition of Performing Arts
. CommunÏty Center
NEXT MEETING -SEPTEMBER 8, 2003
ADJ OURNMENT
Staff:
Jennifer Schroder, Director
Mary Jaenicke, Administrative Assistant
661-4041
City of Federal Way
City Council
PARKS. RECREATION. HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
. Monday, July 14, 2003
4:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Linda Kochmar, and Mary Gates, Mayor Jean Burbidge, Staff:
David Moseley, City Manager, Donna Hanson, Assistant City Manager, Anne Kirkpatrick Director of Public Safety,
Karen Jorgenson, Assistant Citx Attorney, Jennifer Schroder, Director Parks, Recreation and Cultural Services, Mary
Faber Recreation and Cultural Services Superintendent, John Gamache, Knutzen Family Theatre Coordinator, Rob
Ettinger, Dumas Bay Centre Coordinator, Kelli O'Donnell, Human Services Coordinator, Mary Jaenicke,
Administrative Assistant.
Guests: CT. Purdom, Chair Parks & Recreation
Excused Absence: Council member Jack Dovey
Chair Kochmar called the meeting to order at 4:05 p.m.
PUBLIC FORUM
None
COMMISSION COMMENT
C.T. Purdom, Chair of the Parks and Recreation Commission reported on his recent trip to Denver with the City
Council, and City Manager. They toured five Community Centers. Purdom stated it was very enlightening to listen
to the staff at those facilities. The key question asked at each facility was "what would you change?" The staff
members stated they would increase the size of the leisure pool and the fitness areas.
APPROVAL OF SUMMARY
Council members Gates and Kochmar motioned to approve the June meeting minutes as written. Motion
passed.
BUSINESS ITEMS
Dumas Bav Centre!Knutzen Familv Theatre Marketinf Profram
Faber introduced John Gamache, Knutzen Family Theatre Coordinator, and Rob Ettinger, Dumas Bay Centre
Coordinator to the Committee. Staff presented the two-year marketing plan for the facility. The power point
presentation showed how they would present these facilities to the greater community and beyond, to bring business
to the facility. Chair Kochmar asked that staff keep in mind that the City does not have an outdoor amphitheatre, and
she would like to move this forward sometime in the future. Gates suggested that perhaps the new Community
Center would have a plaza that could be used as a venue for an outdoor concert. This would allow staff the
opportunity to see if this type of venue would be successful.
Arts Commission Member Replacement
Faber reported that Joe Martinez has moved out of the Federal Way area. Martinez has verbally discussed this with
the Chair of the Arts Commission. The commission has not received a formal resignation in writing. Martinez has
four unexcused absences in 2003. Faber has spoken with Martinez to confirm this. At the July 3, 2003 Arts
Commission meeting the Commission passed a motion to recommend to Council that Joe Martinez be removed from
the Commission, and Alternate member Ted Nelson be appointed to member status. Gates moved to recommend
to Council a "do pass" to remove Arts Commissioner Joe Martinez from the Commission and appoint Ted
Nelson as a voting member of the Arts Commission, to fill the unexpired term of Commissioner Joe Martinez
through December 31, 2004, and forward to Full Council on August 5, 2003. Kochmar seconded. Motion
passed.
Intera2encv Afreement between State ofWashinfton. Washinfton State Patrol. City of Federal Way
Department of Public Safety to Train Narcotics Canine Team Traininf
Kirkpatrick stated that this is a request that allows the agency to enter into an agreement that Washington State Patrol
train the new canine handler. The training is for five weeks at the Shelton State Patrol Academy. This covers the
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, July 14, 2003 Summary
Page 2
cost of the training and food and lodging. This canine will be trained to sit when he finds drugs. Gates moved to
approve and accept this request for an Interagency Agreement between State of Washington, Washington
State Patrol, and the City of Federal Way Department of Public Safety for Narcotics Canine Team Training,
and forward to full council for consideration at its August 5, 2003 meeting. Kochmar seconded. Motion
passed.
MOU between Bellevue Police Dept.. Federal Way Dept. of Public Safety. Kirkland Police Dept.. Tacoma
Police Dept.. and Washinfton State Patrol to provide framework for the use of HGI Stinfer-eQuipped Bait
Vehicles by the Parties of this MOU.
Kirkpatrick reported that the MOD would allow the depaÌ1ment to use their bait car. A bait car is a car that the
department puts into the community, hoping that it will be stolen. The car has a global positioning system, which is
monitored by the State Patrol communication dispatch center. Once the car is stolen, it immediately triggers to the
communication center in Olympia. The Washington State Patrol will contact our Department telling them that the car
is in motion, and will give them directions to where the car is. The Public safety department also has the ability to
stop the engine via remote control. The cost associated with this car is gasoline and an extra battery. Council
member Gates suggested switching the bait car with the other cities bait car, so that car does not become known in
the City. Kirkpatrick stated she would forward this idea onto Commander McCall. Gates motioned to approve
and accept this request for a MOD between Bellevue Police Dept., Federal Way Dept., of Public Safety,
Kirkland Police Dept., Tacoma Police Dept., and Washington State Patrol, and forward to full Council for
consideration at its August 5, 2003 meeting. Kochmar seconded. Motion passed.
West Hvlebos Creek Trail Feasibilitv Project
Schroder reported that CH2MHILL, along with Bruce Dees and Associates was selected to explore the feasibility for
a trail within the West Hylebos Creek Basin area. The Parks and Recreation department held two public meetings to
solicit input from the community and from the property owners whom would be directly impacted by the trail. A
direct mailing to'property owners within 300 feet of the proposed area of the West Hylebos Basin was also sent. The
feedback has not been favorable. People were concerned about having a trail in a secluded area, and the transients in
that area. Staffwas concerned about the sensitivity of the area. The trail would be too narrow and staff was also
concerned about safety. The Parks and Recreation Commission wanted to know Qle community's interest and needs
for trails. A web survey was conducted, and the conclusion of that survey is that there is still a strong interest of
trails in the community. The commission reviewed the results of the public meetings and the web survey and
. recommended that the city not pursue a trail within the West Hylebos Creek. The Parks Commission is in support of
stream restoration and acquisition and preservation of this area. Council member Gates requested that the
recommendation be changed to say that a trail system would not be pursued at this time. Gates motioned to
recommend a "do pass" to the City Council to accept the Parks Commissions recommendation to not pursue a
trail system at this time in the West Hylebos Creek and forward to full Council at its August 5, 2003 meeting.
Kochmar seconded. Motion passed.
Community Gardens Proposal Follow Up .
Schroder reported that the Parks and Recreation Commission had reviewed the request for a Community Garden
from Barbara Reid. This project was originally presented by Reid to the Parks and Recreation Commission in
September 2002. After a discussion, the commission decided to recommend to council committee that no further
action be taken regarding this program. Reid was informed of the commission's decision and their reasoning behind
this decision. The commission's decision and recommendation was never forwarded to Council Committee. The
Parks and Recreation Commission would like to move forward in writing to the Council Committee that no further
action is taken regarding this program. The commission has reported back to Reid their decision. Staff has
researched this type of program with cities that currently have this type of program. This is a costly program to setup
and it is not in the budget at this time. If Council decides that this is something they would like the commission to
consider doing, this program would have to be moved forward as a new program in the next budget cycle. Chair
Kochmar requested that Schroder send Reid and H. David Kaplan a letter with a copy ofthis memo. Gates stated
that a facility they toured in Colorado had pea patches that people could rent. This is something to think about in the
future. A community center has parking, water and restroom facilities. Purdom stated that a pea patch/community
garden is a good concept, but it is not something that could be done at this time.
Federal Way's Festival Days Memorandum of Understandinf
The 2003 Federal Way's Festival Days will take place the weekend of August 22, 23 and 24. Schroder stated that
the attached MOD still has some details that need to be worked out. The structure of the format is the same as in
past years. The fun run, parade route and beer garden details need to be finalized. Staff is requesting that the
PARKS, RECREA nON, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, July 14,2003 Summary
Page 3
document be approved in draft form and authorize the City Manager to approve and sign the agreement when the
final form is completed. Gates does not like the concept of a beer garden. Hansen stated that the City Manager's
office received notice on Friday that the organizers had decided to go on with the beer garden. City Manager
Moseley met with them and recommended that they not do a beer garden. Both Hansen and Reuter have placed calls
asking if there would be a beer garden, and they have not been called back. Mayor Burbidge asked if the City would
be considered a co-sponsor of the beer garden. Jorgenson stated that we are not co-sponsoring the beer garden, but
the reality is that we are linked to the event. Appleby's does need to provide proof that the City of Federal Way is
named on their insurance. A lengthy discussion was held regarding the beer garden, and how the City of Federal
Way could separate themselves from the beer garden. The beer garden is on private property with an existing liquor
license and sponsored by a private company. The Council committee stated they do not want a beer garden
associated with this event. Schroder stated that the park staff and police would not be providing services at the
SeaTac Mall. Gates moved to recommend a "do pass" to the City Council authorizing the City Manager to
execute the Federal Way's Festival Days Memorandum of Understanding when finalized, provided that the
Memorandum of Understanding and the related publicity adequately separates the City of Federal Way from
the activities occurring on Private Property, and to place this item under consent on the August 5, 2003
agenda. Kochmar seconded. Motion passed.
Transfer of West Hvlebos State Park
Schroder reported that a copy of the Mayors signed letter to State Parks regarding the interest to take over the
property was placed in their mailboxes.
Kenwood Pits
The documents have been signed for the property transfer, and they are waiting for King County to record it.
ANNOUNCEMENTS
Chair Kochmar reported that she met with staff from King County Sexual Assault Resource Center; and they would
like to remind the police to be sure to refer victims of sexual assault. Kochmar requested that Schroder pass this
onto Chief Kirkpatrick.
Kochmar stated that the local youth soccer teams feel as if they are not getting adequate time available to them at
Celebration Park. She stated that the complaint is not coming from the premier teams, but rather from the recreation
teams. Schroder stated that the recreation department does not set their schedules, but she would pass this
information onto George Pfeiffer.
Schroder reported that the Request for Bid for the renovation of the sand fields at Steel Lake were sent out on July 9,
and wi1l close on July 23. Schroder stated that the Parks department would like to present this to Council for bid
award on August 5. To begin construction in a timely manner, the council committee approved placing the time
before full Council on August 5, 2003.
NEXT MEETING
August 11,2003,4:00 p.m. in the Mt. Baker Conference Room
ADJOURNMENT - Meeting adjourned at 5:05p.m.
S.A
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS; RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE
Date:
From:
Via:
Subject:
Background
The 2004 Community Development Block Grant (CDBG) Proposed Use of Funds will
be forwarded to the Parks, Recreation, Human Services & Public Safety Committee in
September for consideration. The complete recommendation was delayed to re-open
for CDBG capital applications because insufficiênt applications were received in the
initial application process. Staff would like to review proposed projects and progrart:1s
with the Committee now in order to identify any questions or concerns before
consideration of the final recommendation in September. Final recommendations for
Federal Way's 2004 CDBG program are due to King County on September 22, 2003.
Recommendation Process
The total amount of funds available for the year 2004 is estimated at $1,066,216.
Federal regulations limit the amount of CDBG funds that can be allocated for public
service programs and planning and administration activities. The Human Services
Commission made their recommendations for the public service programs and planning
and administration based on the June 10 estimates of funds available in the following
categories:
Total
$ 90,884
$ 119,425
$ 855,907
$1,066,216
Planning and Administration
Public Service
Capital Projects
Public Service Programs:
The Human Services Commission has finalized their recommendation for the 2004
Public Service Programs as well as 2004 Planning and Administration. The -
Commission reviewed public service applications at weekly meetings in June and held
a public hearing on July 14. Attachment A includes: The proposed funding levels for
public service programs listed in the 2004 CDBG Proposed Use of Funds as of July 14,
2003; the draft 2004 Conditions of Funding and 2004 Contingency Plan for public
service programs; and the 2004 application summaries for the proposed public service
programs.
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Planning and Administration:
On June 16, the Human Services Commission reviewed the proposed 2004 CDBG
Planning and Administration Budget Staff Recommendation (Attachment B). Staff has
, requested that the administration budget be expanded to include a .5 FTE
Administrative Assistant position. The additional staffing is requested to meet the
reporting and record keeping requirements of Federal Way's growing CDBG program.
The request for additional staffing will require approval by the City Council as part of the
mid-biennium budget review. The Commission recommended approval of the proposed
use of planning and administration funds.
Capital Projects:
The Human Services Commission will be reviewing the CDBG capital applications
received on August 4, 2003, and make preliminary funding recommendations. A public
hearing is scheduled for 7:00 p.m. on August 18, 2003, to accept public comment on
the proposed projects and recommended funding levels. The Commission will finalize
their recommendation for funding of the 2004 CDBG capital projects following the public
hearing. Attachment C is the list of the 2004 CDBG capital applications received and
the application summaries. The preliminary funding levels will be presented at the
PRHS&PS Committee meeting on August 11.
I look forward to reviewing the 2004 CDBG program with the PRHS&PS Committee.
Copies of the 2004 CDBG applications for public service programs and capital projects
are in binders in the City Council office for your review. Please let me know if you have
any questions or concerns before the Committee meeting at kellio@fedway.órg or (253)
661-4153.
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,.'TeJlmmary ~UU4 \.;utS\j ~roposPI'1 use OT t-unds as of JUly 14, 2003
Project/Program
Capital Projects
Abused Deaf women's Advocacy Service
A Place of Our Own
Federal Way Housing Repair Program
Emergency Grants, Deferred Payment & Affordable
Monthly Payment Home Repair Loans
Multi-Service Center
Employee Development Services Federal Way
Unallocated 2004 Capital Funds
Capital Projects Sub-totals
Project/Program
Public Services
Big Brothers Big Sisters of King and Pierce Counties
Federal Way mentoring Program (BBBSKPC-FWMP)
Catholic Community Services
Katherine's House Transitional Housing
City of Federal Way. City Attorney's Office [1]
Federal Way Domestic Violence Unit
Community Health Centers of King County
Federal Way Dental Access
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V
07/31/20035:02 PM
Request
Max Request
Min. Request
$ 37,500
$ 20,000
$
$
120,000
$
$
103,050
Max.¡ $
Min. $
260,550
20,000
Request
$
$
$
$
35,000
10,000
38,930
15,000
$
$
$
$
$
City CDBG Funding Strategy & Rationale
#3: Address human service needs
Acquisition or construction of new space in a mixed-use facility to
be used by the Abused Deaf Women's Advocacy Services for direct
services to clients.
#3: Address human service needs
Emergency grants, affordable monthly payment loans and deferred
payment housing repair loans for low- and moderate-income
homeowners.
#3: Address human service needs
Funds will be used to increase economic opportunities of low- and
moderate-income Federal Way residents by raising their level of
employability and helping them progress toward family wage jobs.
-I availableto allociti-=-$855,907
City CDBG Funding Strategy & Rationale
17,5001#3: Address human service needs
Funds wilt provide financial assistance toward recruiting, matching,
and maintaining youth mentors in Federal Way.
5,0001#3: Address human service needs
Funds will be used for case management and staffing costs for on-
site services for transitional housing for single women in recovery
from drug/alcohol abuse.
-1#3: Address human service needs
Funds are requested for a part-time domestic violence victim
advocate, and a part-time investigator.
15,0001#3: Address human service needs
Funds will be used to provide operative, preventative, restorative,
and emergency dental care to low- and moderate-income Federal
Way residents.
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Elder-Health Northwest
Connection Adult Health Care
Emergency Feeding Program
Federal Way Emergency Feeding Program
Federal Way Norman Center YMCA
r"Ttmmmary ':;VV't \"UCU I""roposeo use aT runos as aT "'UlY 14, ¿UU,)
$
$
CARES Program {Children Active in Recreation and
Education Services
Federal Way Senior Center
Adult Day Care
Federal Way Youth & Family Services
The Family Support Program
Institute for Family Development
PACT (Parents and Children Together)
Korean Women's Association
'We are Family" Parenting Skills Training
MultiCare Health System
Adult Day Health - Auburn
Public Services Sub-totals
Project/Program
Planning and Administration
City of Federal Way - Human Services
Planninç¡ and Administration
Planning and Admin. Sub-totals
GRAND TOTALS
$
$
$
$
$
$
$ 242,984
Request
r-
"$ 90,884
$
$
8,000/#3: Address human service needs
The grant funds will help provide health and social services to frail
elders and individuals with chronic illnesses or disabilities.
$
6,0001#3: Address human service needs
Provide nutritionally balanced and culturally sensitive food packs to
Federal Way residents in emergency hunger situations.
$
32,4251#3: Address human service needs
The grant will be used to provide childcare scholarships for low to
moderate-income families in Federal Way who need quality
childcare for their school age children.
12,5001#3: Address human service needs
The grant would fund services for senior citizens experiencing
dementia/Alzheimer disease and other limitations.
$
$
-1#3: Address human service needs
Funds will be used to increase advocacy services to both Spanish
and Russian-speakin adults in the City of Federal Way.
10,000 #3: Address human service needs
Funds will be used to deliver in-home counseling, skill building and
support services to high risk children and their families in the City of
Federal Way.
5,0ÕÕ #3: Address human service needs
Funds will be used to provide parenting skills training to non-English
speaking Korean parents in Federal Way.
$
$
$
8,0001#3: Address human service needs
The grant funds will be used to support a day health program that
provides health and rehabilitative services to functionally,
physically, mentally or cognitively impaired adults and elderly
119,425lavallable to allocate est. as of 6/12/03 - $119,425
$
Proposed
City CDBG Funding Strategy & Rationale
$
90,8841#3: Activity 4: AdministerCityisuCDBG program.
Funds will support grant administration and special planning
ro'ects.
90,884 available to allocate est. as of 6/12/03 - $90,884
$
$
210,3091$1,066,216 - Total available to allocate as of 6/12/03
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07/31/200' ~'02 PM
[1] The Human Services Commission strongly urges the City Council to fund this program through the General Fund.
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Draft 07/14/03
2004 CDBG ALLOCATIONS PROCESS
Funding Conditions for Capital Projects and Public Service Projects
The first condition applies to all capital funded projects. The second condition applies to all
2004 CDBG projects funded. Following that are specific conditions for projects recommended
for funding. The specific condition(s) address concerns that Staff and the Commission
discussed as they reviewed the applications.
All 2004 CDBG Capital Projects
1. Federal Way 2004 CDBG Capital Projects will contract with the King County Department
of Community and Human Services.
All 2004 CDBG Projects
2. An environmentál review of Federal Way-awarded CDBG projects must be completed by
King County before contracts will commence. All projects must comply with Community
Development Block Grant Program Regulations (24 CFR Part 570) and applicable King County
Consortium policies as outlined in the King County Consolidated Housing & Community
Development Plan for 2000-2003, as amended. All CDBG projects shall comply with all
applicable federal, state, and City laws including, without limitation, all City codes, ordinances,
resolutions, standards and policies, as now exist or hereafter adopted or amended including
land use and/or building permit requirements and processes.
Abused Deaf Women's Advocacy Services (ADWAS) A Place of Our Own Project.
a.
Verification that at least 51 % of the clients qualify as low- and moderate-income under
the Official HUD income Guidelines or that the project qualifies under another CDBG
National Objective.
b.
Documentation that funding sources have been committed to complete the project.
Multi-Service Center Employee Development Services Project
a.
Subject to condition b, the Multi-Service Center Employee Development Services Project
is funded for the portion of the 2004 fund year remaining following completion of the
2003 CDBG contract for Federal Way Employee Development Services. Funding will be
pro rata for the portion of the 2004 calendar year remaining.
b.
This award is conditioned on the 2003 Multi-Service Center Employee Development
Services Project meeting, or exceeding, the 2003 performance measures for the 1st, 2nd,
and 3rd quarter of the contract and assurance from the applicant that the 4th quarter
performance measures and 2003 outcome measures will be met.
Big Brothers Big Sisters of King and Pierce Counties - Federal Way Mentoring Program
a.
A data collection form to collect low- and moderate-income information is approved by
CDBG staff.
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Page 1 of 2
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Draft 07/14/03
Catholic Community Services - Katherine's House Transitional Housing for Homeless
Single Women in Recovery
a.
Verification of commitment of operating funds from other sources for 2004 sufficient to
maintain the program at the current level.
Community Health Centers of King County - Federal WaY.,Dental Access
a.
Federal Way Dental Access Program funding is contingent upon the Federal Way Dental
Access Program receiving funding from Federal Way's 2004 Human Services General
Fund for a minimum of $15,900. '
b.
Funds awarded, as part of Federal Way's 2004 CDBG progrâm, must be used to provide
additional units of service above that provided by a 2004 Federal Way Human Services
General Fund award.
Emergency Feeding Program - Federal Way Emergency Feeding Program
a.
Federal Way Emergency Feeding Program funding is contingent upon the, Federal Way
Emergency Feeding Program receiving funding from Federal Way's 2004 Human
Services General Fund for a minimum of $7,800.
b.
Funds awarded, as part of Federal Way's 2004 CDBG program, must be used to provide
additional units of service above that provided by a 2004 Federal Way Human Services
General Fund award.
c.
Funds awarded are contingent upon verification that the 2001 and 2002 audits of the
Church Council of Greater Seattle (CCGS) noted no internal control structure or
operational matters of concern and that those noted in the 2000 Audit have been
addressed.
Institute for Family Development - PACT (Parents and Children Together)
a.
Institute for Family Development - PACT funding' is contingent upon the PACT Program
receiving funding for Federal Way's 2004 Human Services General Fund for a minimum
of $3,000.
b.
Funds awarded, as part of Federal Way's 2004 CDBG program, must be used to provide
additional units of service above that provided by a Federal Way 2004 Human Services
General Fund award.
Korean Women's Association - "We Are Family" Parent Skills Training
a.
A data collection form to collect low- and moderate-income information is approved by
CDBG staff.
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Draft 07/14/03
CITY OF FEDERAL WAY
2004 CDBG CONTINGENCY PLAN
The allocation process for 2004 Community Development Block Grant (CDBG) funds is based upon an
estimate of Federal Way's 2004 CDBG funds. The City will not know its exact grant amount until after
Congress passes the HUD Appropriation Bill. This is expected to occur by December 2003. For this
reason, the allocation process includes a contingency plan. The plan allows for adjustment up or down
based upon the final grant amount.
SHOULD THE GRANT AMOUNT INCREASE OR ADDITIONAL FUNDS BECOME AVAILABLE:
Capital Projects - The City will apply the increase in the amount of CDBG funds as follows:
þ> If additional funds are received in excess of the $XX,XXXX of unallocated capital funds, funds will
be carried over to the 2005 CDBG program year unless the Human Services Commission requests
new applications for funds and/or additional Council action is taken to allocate funds.
Public Service Programs - The City will apply the increase in the amount of CDBG funds as follows:
þ> Any additional CDBG public service funds will be allocated to:
1. The first $5,000 of additional funds available will be allocated to Federal Way Youth and
Family Services, Family Support Program to increase the Russian Family Advocate services;
and
2. The second $5,000 of additional funds available will be allocated to Big Brothers Big Sisters
, of King and Pierce Counties, Federal Way Mentoring Program; and
3. Any additional public service funds received will be allocated proportionately to the public
service programs recommended for funding in 2004 up to their requested level of funding.
These programs are: Big Brothers Big Sisters of King and Pierce Counties, Federal Way
Mentoring Program; Catholic Community Services, Katherine's House Transitional Housing
for Homeless Single Women in Recovery; Elder-Health Northwest, Connection Adult Health
Care; Federal Way Norman Center YMCA, CARES Program; Institute for Family
Development, PACT; MultiCare Health System, Adult Day Health-Auburn; and
4. If additional public service funds are received, funds will be carried over to the 2005 CDBG
program year unless Human Services Commission requests new applications for funds
and/or additional Council action is taken to allocate funds.
Planning and Administration - The City will apply the increase in the amount of CDBG funds as follows:
1. Any additional funds for planning and administration activities will be allocated to Planning and
Administration to cover-administrative costs for Federal Way's CDBG program; and
2. Additional funds not needed for administration of Federal Way's CDBG program will be applied
toward the costs of additional planning activities consistent with the King County Consortium
Consolidated Housing and Community Development Plan; and
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Draft 07/14/03
3. Additional funds received not needed for planning and administration activities will be allocated
to capital projects in accordance with the priority order listed above.
SHOULD THE GRANT AMOUNT DECREASE:
Capital Projects - The City will decrease the amount of CDBG funds allocated for capital projects as
follows:
1. Any unallocated capital funds available will be decreased before reductions ~re made to specific
projects.
2. Decreases will be made to all 2004 CDBG Capital Projects in proportion to the percentage
decrease in grant funds. These projects are: TBD.
Public Service Programs - The City will decrease the amount of CDBG funds allocated for public service
programs as follows: '
1. Decreases will be made to all public service programs in proportion to the percentage decrease in
grant funds until they reach the $5,00Ominimum funding level. These programs are: Big Brothers.
Big Sisters of King and Pierce Counties, Federal Way Mentoring Program; Catholic Community
Services, Katherine's, House Transitional Housing for Homeless Single Women in Recovery;
Community Health Centers of King County, Federal Way Dental Access; Elder~Health Northwest,
Connecti<?n Adult He~lth Care; Emergency Feeding Program, Federal Way Emergency Feeding
Program; Federal Way Norman CenterYMCA, CARES Program; Federal Way Senior Center, Adult
Day Care; Institute for Family Development, PACT; MultiCare Health System, Adult Day Health-
Auburn. '
Planning and Administration - The City will decrease the amount of CDBG funds allocated for CDBG
planning and administration as follows:
1. Funds for additional planning activities will be reduced first; then
2. Funding for CDBG administrative activities will be decreased.
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2004 CDBG APPLICATION SUMMARY
Category:
Request:
Big Brothers Big Sisters of King & Pierce Counties - Federal Way Mentoring
Program (BBBSKPC-FWMP)
Public Services
$35,000
Title:
Applicant:
,Big Brothers Big Sisters of King &' Pierce Counties (BBBSKPC)
One Sentence Use of Funds
Funds will provide financial assistance toward recruiting, matching, and maintaining youth
mentors in Federal Way. .
Eligible Activity:
National Objective:
ESA:
Local Strategy
#3: Address human servicèS needs, which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of life.
Public Services
Low/Mod Income Benefit - Limited Clientele - Agency Maintains Proof
Exempt '
Project Description
Big Brothers Big Sisters has been serving Federal Way youth since the 1970's. For the past six
years, BBBSKPC has worked closely with the Federal Way School District and Rotarians on
mentoring services. The program targets any Federal Way child who would like and/or benefit
from having a one-to-one mentor; and, adult and high school volunteers interested in providing
youth with a positive, consistent, and caring role model. The primary goal of the program is to
match Federal Way youth waiting for a mentor and nurture the relationship, while providing
successful existing matches with quality support. BBBSKPC three-year strategic goal is to
serve 80 Federal Way children each year through 2005.
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
The applicant cites the Washington Kids Count report that states that Washington remains one
of seven states that showed an overall increase in the percentage of high-risk children from a
decade ago and that 31 % of Washington children are not living with two parents. Approximately
89% of the Federal Way children served by Big Brothers Big Sisters live in single-parent homes
and 84% come from families who are low income.
According to a Public/Private Ventures research report: 52% of youth who participate in
professionally supported one-to-one mentoring programs like BBBSKPC improve school
attendance, 37% earn higher grades, 37% feel better about school, 37% have improved
relationships, 46% were able to resist drugs; and 30% decreased the use of violence to express
anger or frustration.
The agency reports that they currently serve 38 Federal Way youth and project expansion to
serve a total of 83 Federal Way youth if funds are secured. The performance and outcome
measures are relevant to the funds requested and the proposed service.
{\~\
1+ #a CI1 rÞtUtf It -?
rab 41
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The agency is requesting $35,000 to serve 83 Federal Way residents in 2004. The funds
requested represent 48% of the budget to serve Federal Way residents and represent 4% of the
agencies overall budget. Funds would be used for additional staffing to increase the number of
Federal Way youth matched with mentors and ongoing support. The expenditures appear to be
reasonable.
The agency's funding base is primarily through grants and private fund raising. The agency
notes that the two-year economic decline has reduced the agency's budget and staffing
substantially, which is apparent in the program budget. The agency is focusing on restructuring
and moving to a new national service delivery model and anticipates a return to growth.
Capacity of Applicant (to manage and/or provide long-term operating support) ,
Big Brothers Big Sisters has been serving Federal Way residents since 1970 and been in the
puget Sound region since 1957. The agency has the experience and history necessary to meet
the significant challenge of securing long-term operating funds in the current economy.
Project Revenue Sources
Federal Way CDBG
Federal Way General Fund
Other Federal
State
King County
Other Cities
United Way of King County
F u ndraising/Gra ntsl other
TOTAL COST
$ 35,000
$ 0
$ 0
$ 0
$ 0
$ 30,000
$ 131,431
$ 665,451
$ 861,882
2003 CDBG Funds Budgeted $ 0
2003 General Funds Budgeted $ 0
2004 CDBG % of Overall Budget 4%
2004 Program Cost FW Only 48%
f\-fD
Æ~ (abfS
2004 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
Katherine's House Transitional Housing for Homeless Single Women in Recovery
Public Services
$10,000
Applicant:
Catholic Community Services
One Sentence Use of Funds
Funds will be used fot case management and staffing costs for on-site services for transitional
housing for single women in recovery from drug/alcohol abuse.
Eligible Activity:
National Objective:
.ESA:
Local Strategy
#3: Address human services needs, which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of life.
Public Services
Low/Mod Income Benefit - Limited Clientele - Agency Maintains Proof
Exempt
Project Description
Katherine's House is a six-bed facility built in 2001 that provides structured family-style living
with intensive case management to homeless, chemically dependent women in recovery. The
program is designed to help women return to independent living as productive members of their
community. Residents may stay up to two years. They must participate in treatment, mental
health counseling, vocational training, job search, and other life skills. Applicants must be
homeless single women, 18 years or older, with a history of drug/alcohol abuse with at least 60
days current sobriety. Priority is given to women exiting the King Count Regional Justice
Center.
The program objective is to provide safe, affordable housing for homeless drug-addicted ex-
offenders and supportive case managemènt that will enable them to re-enter our communities
as healthy citizens. The applicant is collaborating with the Regional Justice Center to track
recidivism and transition success rates for five years for women participating in the program.
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
The applicant states that in King County the female inmate population has increased 20% over
the past 10 years, of which 35% have committed drug/alcohol related offenses. Another 35%
were charged with crimes related to their addiction. Roughly 70% of these women are
homeless when they are released into south King County. Including Katherine's House, there
are only two transitional programs and one nine-bed shelter in all of South County. King County
recently closed their in-patient treatment center due to budget cuts resulting in a loss of 208
beds. In 2002, Washington State DASA reports a 75% treatment gap rate for this population
and indicates 44% of CPS referrals involved parental substance abuse. The program
addresses these demonstrated needs by combining transitional housing with supportive
services and outpatient treatment.
Catholic Community Services has a long history of providing human service programs
throughout King County. Katherine's House is a new program that received initial operating
funds from the Bureau of Justice. Since these funds have expired, the agency is seeking
operating funds from a variety of sources. Ç\- \ \
Ilk~ 14- - 10
rab 51
The agency has provided outcome measures relevant to the funds requested and the proposed
service. Staff will request confirmation from King County that the 12-step program included in
the Katherine's House curriculum is appropriate for use of CDBG funds.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels) .
The agency is requesting $10,000 to serve two Federal Way residents in 2004. Funds would be
used for a portion of the salary for the resident manager for case management support. Two
Federal Way residents would represent 16.66% of the twelve clients served in 2004. The
$10,000 the applicant has requested represents 5.7% of the overall cost ofthe program. The
expenditures appear to be reasonable.
The agencies funding base includes increased support from United Way, private foundations,
and requested funding from South King County cities, the State and County. The expenses are
projected to exceed revenues in 2004 should all funding be secured and the program has been
operating on a deficit since 2002. The agency is focused on securing on-going operating funds
to address this challenge. How the agency intends to address this should additional funds not
be secured would be an appropriate question. .
.Capacity of Applicant (to manage and/or provide long-term operating support)
The agency operates three Family Centers and Catholic Community Services provides
emergency assistance for basic needs, mental health counseling, and numerous other services
throughout King County. In addition to Katherine's House, CCS operates transitional housing
with supportive services for homeless families, teens, and two homeless men's shelters. In
2002 CCS staff served over 250 women as they left the Regional Justice Center. CCS has the
experience and history necessary to meet the significant challenge of securing long-term
operating funds in the current economy.
Project Revenue Sources
Federal Way CDBG
Federal Way General Fund
Other Federal
State
King County
Other Cities
United Way of King County
Fees for Service
F undraising/Grants
TOTAL COST
$ 10,000
$ '0
$ 0
$ 30,000
$ 20,000
$ 29,000
$ 30,000
$ 7,000
$ 49,000
$175,000
2003 CDBG Funds Budgeted $ 0
2003 General Funds Budgeted $ 0
2004 CDBG % of Overall Budget 5.7%
2004 Program Cost FW Only 34%
i\-\L
Mtt~ 4-11
Tab 61
2004 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
Federal Way Domestic Violence Unit
Public Services
$38,930
Applicant:
City of Federal Way - Legal Services (CFW - Law)
One Sentence Use of Funds
The Federal Way Domestic Violence Unit (DV Unit) is requesting funding for a part-time
domestic violence victim advocate, and a part-time investigator, and interpreter's service for
non-English speaking victims. .
Eligible Activity: Public Service
National Objective: Low and moderate Income Benefit - Limited Clientele - Presumed Benefit
ESA: Exempt
Local Strategy
# 3: Address human service needs that focus upon self-support systems that empower families
and communities to contribute to their own well being and enhance the quality of their lives.
Project Description
The Federal Way Domestic Violence Unit is responsible for the prosecution of domestic
violence cases that occur in Federal Way. .In addition, the DV Unit provides Domestic Violence
Advocates for residents of Federal Way who are victims of domestic abuse. Victim advocates
help victims of domestic violence through the legal process, assisting in the development of
safety plans, and gathering additional evidence for prosecution. Advocates inquire about
physical injuries while assessing victim safety and refer victims to other agencies that may be
able to provide shelter or financial aid. Advocates assist victims in obtaining No Contact Orders;
participate in court appearances; and accompany victims and witnesses to attorney interviews,
court interviews, court hearings, trails, and follow-up photos of injuries.
In addition to funding for a part-time advocate, the proposal requests funding for a part-time
investigator to contact witnesses, gather statements, and serve subpoenas. Funding is
requested for interpreter services for victims whose primary language is not English.
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
The application describes the need for the program by noting domestic violence crimes make up
a substantial portion of the misdemeanor crimes prosecuted by the criminal division of the Law
Department. In 2002, the Law Department reviewed 3,421 police reports for charging
decisions. Of these, 600 involved domestic violence offenses. The DV Unit prosecutes
domestic violence offenses and assists victims in navigating the legal system, safety planning,
and making choices about their own lives to take control back from abusers through the use of
domestic violence advocates. The goal of the legal advocacy services is to avoid repeat
offenses of domestic violence in their families. Most victims have little or no experience when
faced with difficult legal or support service choices.
The performance measures and outcome measures are realistic based upon the past history of
the program. This program provides a proactive approach to domestic violence in an effort to
hold batterers accountable while providing support to victims.
P\-13
14 ff A. Ú1 t1/Ltuf A- - b-
rab 61
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The City assumed responsibility for the prosecution of domestic violence from King County in
1997. Federal Way funds one FTE to provide victim assistance, which was originally funded
with CDBG funds. (The full-time position was originally funded through CDBG in 1998 and was
transferred to the city's budget in 1999). The part-time FTE has been funded with CDBG funds
since 1999. A reduction in funding would impact the legal advocacy and support services
available to Federal Way residents.
CDBG funding for this program was reduced in 2003 to $20,000 that currently pays for the
salary and benefits of the part-time victims advocate (.40 FTE). If fully funded, the 2004 CDBG
application would pay salary and benefits for. 75 FTE of a victim advocate, provide funding for
an investigator, and $500 for interpreter services. The personnel costs and interpreter services
are eligible for CDBG funding. The request represents 20% of the budget for the Domestic
Violence Unit in the Federal Way Law Department.
This program is funded solely between the City of Federal Way and CDBG funds. Federal Way
residents are served exclusively by the program so it would not be feasible to receive funding
from surrounding communities. Other funding opportunities may be available but are highly
competitive in the current economic client with shrinking budgets and higher human service
needs. The expenditure levels are rea'listic based upon the past history of the program and
provides a high volume of services to residents dealing with domestic violence issues in Federal
Way.
Capacity of Applicant (to manage and/or provide long-term operating support)
The domestic violence victim advocate(s) have assisted with domestic violence cases in
Federal Way since 1998. The program has shown growth over the time it has been funded with
CDBG and has provided a valuable service to Federal Way residents. The City has shown its
commitment to this program by providing General Fund dollars for the fulHime victim advocate
and the daily operating costs of both positions.
Project Revenue Sources
Federal Way CDBG $ 38,930
Federal Way General Fund $156,893
TOTAL COST $195,823
2003 CDBG Funds Budgeted $20,000
2003 HS General Funds Budgeted $0
2004 CDBG % of Overall Budget 19.8%
2004 CDBG % of FW Program Cost 19.8%
f\ -lY
t4+/tt CWn udl f7 - ß
r a b 71
CITY OF FEDERAL WAY
2004 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
Dental Access
Public Services
$15,000
Applicant:
Community Health Centers of King County (CHCKC)
One Sentence Use of Funds
CHCKC will use Federal Way CDBG funds to provide operative, preventative, restorative, and
emergency dental care to low-and moderate-income Federal Way residents.
Eligible Activity:
National Objective:
ESA:
Local Strategy
#3: Address human services needs, which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of life.
Public Services
Low/Mod Income Benefit - Limited Clientele - Agency Maintains Proof
Exempt
Project Description
Federal Way Dental Access provides operative, preventative, restorative and emergency dental
care to low and moderate-income Federal Way residents. Services are provided on a sliding-
fee scale, according to family size and income. No one is denied care because of an inability to
pay. There are currently only two other public health clinics, in addition to the three CHCKC
sites, that use sliding fees for uninsured and underinsured clients in south King County.
CHCKC sites are the only ones to accept adults between 18 and 60 years of age.
Interpretation services are provided free of charge for clients with limited English speaking
ability, hearing impairment and sight impairment. The Federal Way Community Dental Center
has an emergency walk-in clinic one morning a week at which only urgent cases are served.
The patients are seen based upon the severity of their case at the emergency clinic.
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
Approximately 98% of the patients served in 2002 through this program had family incomes at
or below 50% of King County median income and almost 31% of the Federal Way dental
patients in 2002 had no dental coverage. CHCKC projects similar income levels in 2003 and
2004. The CHCKC cites a health department random sample of 2nd and 3rd grade children in
King County that states that children from African American, Hispanic, and Asian/Pacific
Islander communities are 300% as likely as White children to have untreated caries. The
Census 2000 data shows Federal Way's population has increased 23% since 1990 with
Hispanic, African American and.'Asian/Pacific Islander communities more than doubling.
Community Health Centers of King County (CHCKC) provides interpreter services at no
additional charge to clients.
The applicant states that the benefits of improved dental care include: better school attendance
for children, less job absenteeism for adults, and better nutrition for seniors. The costs of
preventative dental care are a fraction of the cost of restorative and emergency dentistry.
Increase in the need for services is expected due to non-citizens no longer being eligible for
Medicaid, Basic Health coverage not providing .dental or interpretation expenses, and the
potential loss of State funding in covering these expenses after June 30, 2003. '
+\-\5
~01 YWM-f 14 -I c.¡:
rr a b 71
The agency has provided outcome measures that are proportionate to the funds requested from -
Federal Way with the funds covering only 3.27% of the servicés delivered to Federal Way
residents. CHCKC expects to serve 2,111 clients in 2003 at their Federal Way site.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The agency is requesting increase of $4,000 (36%) above the 2003 CDBG allocation due: to
increased costs of providing dental care to uninsured Federal Way residents; the expansion
from 1.6 FTE dentists to 2.00 FTE dentists at the Federal Way Community Dental Center; and,
the increased costs for interpretation expenses due to the loss of Medicaid coverage for non-
citizen. residents.
The City funds the Dental Access program through both CDBG and Human Services Fund
programs. The CDBGaward has been used to fund a portion of one dentist's salary at the
Federal Way clinic. The City's CDBG contribution supports a small portion of the overall
progr~mbudget (1.95%). Funds provided by Federal Way CDBG will support 108 dental visits
in 20<14 to 51 patients.
The agency has a diverse funding base including funding from all levels of government and
private funding sources. CHCKC receives funding from a number ot cities in King County. The
budgetin this application shows Federal Way only, because this budget is for the Federal Way
dental clinic only, Federal Way also comprise 4% of Auburn's Community Dental Center
patients and 3% of Kent Community Center Dental patients. These patients are not included in
this application. Municipal funding is allocated to the site with the greatest proportion of
clientslencounters from that city. Federal Way clients make up 4 out of 5 clients at the Federal
Way Community Dental Center.
Capacity of Applicant (to manage and/or provide long-term operating support)
CHCKC is a well-established agency with a solid record of accomplishment for providing quality
health and dental services, and exceeding. contract goals. The agency has demonstrated its
ability to develop and maintain long-term operating support for their programs. CHCKC has
provided dental care services since 1993 when they opened their first dental clinic in Federal
Way.
Additional information will be requested to ensure that supplanting is not an issue for this
agency.
Project Revenue Sources
Federal Way CDBG
Federal Way General Fund
Other Federal
State
King County
United Way of King County
Fees for Service
Fundraising/Grants
TOTAL COST
$ 15,000
$ 15,900
$ 34,672
$ 25,825
$ 0
$ 4,500
$601,633
$ 68,840
$766,370
2003 CDBG Funds Budgeted
2003 General Funds Budgeted
2004 CDBG % of Overall Budget
2004 Program Cost FW Only
2004 CDBG % of FW Program Cost
$11,000
$15,900
1.95%
$458,700
3.27%
t\-l ~
f41/ztCh fY lJA1l- 4 -l S-
If a b 81
2004 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
ElderHealth Northwest Connection Adult Day Health Care
Public Services
$10,°9°
Applicant:
ElderHealth Northwest
One Sentence Use of Funds
The grant funds will help provide health and social services to frail elders and individuals with
chronic illnesses or disabilities.
Eligible Activity: Public Services
National Objective: Low and Moderate Income Benefit- Limited Clientele - Presumed Benefit
- Elderly Persons & Severely Disabled Adults
ESA: Exempt
Local Strategy
#3: Address human services needsJhat focus upon self-support systems that empower families
and communities to contribute to their own well-being and enhance the quality of their lives.
Project Description -
ElderHealth Connections is a community-based adult day health care program that provides frail
elders and individuals with chronic or terminal illnesses or dis~bilities with the support they need
to remain living independently in the community. Participants attend the program during the day
then return to their homes or their families for the evening. Services include: health care by
nurses and preventative care coordinated with physicians, nutritious meals, occupational
therapy, rehabilitative and exercise programs, programs for clients with Alzheimer's and/or
dementia, case management, and individual or family counseling.
Funds would be used to defray the cost of a full-time nurse position at the ElderHealth
Connection program. The nurses provide health care and oversight that is critical to the safe
and effective operation of the adult day program.
Feasibility
Demonstrated Need and Effect of Project (including perfonnance and outcome measures)
The applicant notes that according to the Washington State Department of Social and Health
Services the population of people 85 and older is growing about six times faster than the
general population. According to the Alzheimer's Association, about 50% of all individuals over
85 have Alzheimer's disease or some form of dementia. About 75% of frail elders in our
community rely on informal care from family caregivers rather than institutional care as
tabulated by the Institute for Health and Aging.
ElderHealth Connections serves this growing population with health services, assistance with
activities of daily living, and social support to help people avoid living in nursing homes or
isolation. ElderHealth expects to serve 21 Federal Way residents in 2004 as stated in their
~- }\
~fVLúd- A- -I ~
If a b 81
Performance Measures and demographics. The Performance Measures and Outcome
Measures should be adjusted slightly if funding is awarded.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
CDBG funds are requested to fund a portion of a full-time nurse's salary. The agency is
requesting $10,000 from Federal Way, which represents 1.17% of the program cost.
ElderHealth projects that they will servø 21 Federal Way residents in 2004 representing 17% of
the population served. ElderHealth receives federal, state and county funding and United Way
as well as fees from service. The program budget shows limited funding from cities. The
application states that funds were received from Federal Way in 2002 and 2003 although the
program was not funded in 2003 by Federal Way's Human Services General Fund or CDBG
funds. Staff will verify this reference with the applicant. Renton is the only. South King County
city providing fu'1ding although numerous cities are served.
The program budget appears reasonable in relation to the number of clients served with health
care in addition to adult day care services.
Capacity of Applicant (to manage project and/or provide long-term operating support)
ElderHealth Northwest has been providing adult day health services for over 25 years. The
agency has the proven capacity to provide services for frail elderly, individuals with chronic or
terminal illnesses or disabilities. The agency has secured funding from various government
entities and United Way. The program has received limited support from municipalities in South
King County. .
Project Revenue Sources
Federal Way CDBG
County
Federal
State
Respite
Other Cities
Fees for Service
United Way
Total Cost
$ 10,000
$ 45,941
$ 51,684
$563,654
$ 29,264
$ 12;000
$126,413
$ 25.909
$864,865
2003 CDBG Funds Budgeted $0
2003 General Funds Budgeted $0
2004 CDBG % of Overall Budget 1.17%
2004 Program Cost FW Only $144,850
2004 CDBG % of FW Program Cost 6.9%
f\-l~
4-+ktch~ -/7
l!ab 11
2004 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
Emergency Feeding Program - Federal Way
Public Services
$6,000
Applicant:
Emergency Feeding Program (EFP)
One Sentence Use of Funds
Coordination of food distribution, referral agency collaboration, resource development, and
purchase of food to distribute to .Federal Way residents in emergency hunger situations.
Eligible Activity:
National Objective:
ESA:
Local Strategy
#3: Address human services needs, which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of life.
Public Services
Low/Mod Income Benefit - Limited Clientele - Nature/Location
Exempt
Project Description
The Emergency Feeding Program serves Federal Way residents in crisis hunger situations with
pre-packed nutritionally-balanced food bags. Food is available as: a two-day, regular or special-
diet; and/or seven-day infant packs. Federal Way Youth and Family ServicesNalley Cities
,Counseling and Consulting, Multi-Service Center, and Federal Way Public Health provide
referrals to locations where food packs are available. Federal Way residents may also access
food at Salvation Army of Des Moines, Christian Faith Center of SeaTac, and other locations in
South King County. The program also provides information and referral services to assist
clients in accessing other needed services.
The Emergency Feeding Program provides special no-cook food packs for homeless ,
individuals, families and youth, as well as low-sodium, diabetic, high protein liquid, and Asian
and Latino food packs.
Feasibility ,
Demonstrated Need and Effect of Project (including performance and outcome measures)
According to statistics provided by the applicant from the U.S. Conference of Mayors, requests
for emergency food assistance rose' ~ 9% in 2002. Close to half a million people in Washington
State live below the poverty level. With Washington holding at 2nd worst unemployment in the
nation, the need for emergency assistance in our region continues to rise. Additionally,
thousands of families are now reaching the 5-year T ANF limit in a time of high unemployment.
Emergency Feeding Program provided 488,036 meals to people in 2002. South King County
accounted for 49% of the total food distributed.
Emergency Feeding Program is experiencing increases in requests for services and it is
anticipated that this trend will continue with spending reductions in state, county and city
budgets which typically impact the social and human services arena first.
EFP expects to serve 400 Federal Way residents providing 2,400 meals. The program is on the
right track with outcomes. The outcomes for this program include short-term hunger reduction
and increased awareness of clients of community resources.
Ç\-I~
~~ 4-/J
rr a b 91
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The Emergency Feeding Program was funded for $7,800 in 2003 and 2004 from the Human
Services General Funds. The agency is requesting a total of $13,800 from the Federal Way but
states that the total cost of program delivery in Federal Way is $12,500. The agency is
requesting an increase of $1,000 (20%) above the 2003 CDBG allocation of $5,000 to help
offset the decrease from private funding sources, although no decrease is noted in the budget
for 2003 or 2004. Staff will contact EFP for further information.
In order to be eligible for CDBG funds, the applicant must receive City of Federal Way Human
Services General Funds at the same level as 2003. CDBG funds awarded must be for an
increased level of service in order to not be considered supplanting. Additional technical
assistance is required with the agency to separate the clients served with each funding source.
The agency has a diverse funding base including funding from the federal and state levels of
government and private funding sources. EFP receives funding from a number of cities in King
County. The Emergency Feeding Program is a program of the Church Council of Greater
Seattle (CCGS). The 2000 Audit cover letter from the CCGS noted internal control structure
and operational matters of concern. Staff will request information on how these concerns have
been addressed. An operational deficit is reported for 2002. Staff will request additional
information on how this deficit will be addressed.
Capacity of Applicant (to manage and/or provide long-term operating support)
EFP is an established agency that has collaborated with numerous agencies to expand
emergency feeding services throughout South King County. Contract goals for their Human
Services General Fund contract for 2002 were slightly short of projected but the 1st quarter of
2003 has seen a significant increase in numbers served. The agency has demonstrated its
ability to develop and maintain long-term operating support for their prog~ams.
Additional information will be requested to ensure that supplanting is not an issue for this
agency and resolve budget concerns noted above.
Project Revenue Sources
Federal Way CDBG
Federal Way General Fund
Other Federal
State
King County
Other Cities
Foundations
Other
In-Kind
TOTAL COST
$ 6,000
$ 7,800
$ 40,188
$ 49,271
$ 0
$138,749
$ 12,000
$252,000
$300,729
$806,737
2003 CDBG Funds Budgeted $5,000
2003 General Funds Budgeted $7,800
2004 CDBG % of Overall Budget . 62%
2004 Program Cost FW Only $12,500
2004 CDBG % of FW Program Cost 40%
1\- 2-1)
4ffa ChrwM- ¡r - ! 1
rab 101
2004 CDBG- APPLICATION SUMMARY
Title:
Category:
Request:
CARES Child Care Subsidy Program
Public Services
$44,554
Applicant:
Federal Way Norman Center YMCA
One Sentence Use of Funds
The grant will be used to.provide childcare scholarships for low to moderate-income families in
Federal Way who need quality childcare for their school age children.
Eligible Activity: Public Services
National Objective: Low and Moderate Income Benefit - Limited Clientele - Agency Maintains
Proof
ESA: Exempt
Local Strategy
#3: Address human services needs that focus. upon self-support systems that empower families
and communities to contribute to their own well-being and enhance the quality of their lives.
Project Description
The target population for the CARES program is low to moderate income working families with
school age children in the city of Federal Way. The funds from the CARES program provide
critical bridges for families who no longer qualify for state assistance yet are unable to meet
their family's basic needs with their current level of income. The YMCA's responsibility to
provide financial assistance is now even greater as the state DSHS program has recently
changed the eligibility guidelines leaving many families with no alternative except the CARES
program or . leaving their child home alone after school.
The CARES program's purpose is to:
. Help children develop physically, emotionally and socially through a variety of safe,
developmentally appropriate and challenging experiences;
. Encourage in children an awareness and appreciation of their community and their
world;
. Foster the six core values of the YMCA: respect, responsibility, honesty, caring, faith
and fun;
. Support and strengthen the family unit.
From 1992 to 1998, the City of Federal Way Parks, Recreation, and Cultural Services
Department administered the program. From January 1999-2001, the Multi-Service Center
(MSC) assumed administration of the program, with the local YMCA providing service delivery
supervision. The YMCA assum~d responsibility for program administration and service delivery
supervision for the CARES program in 2002. Program services will be provided at the Federal
Way Norman Center YMCA, participating Federal Way public school sites and authorized
program sites.
~-2\-
1+ I-!-a c hMfA1.J A - ~ð
Irab 101
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
The application describes the need for after school programming due to the increased rates of
violent juvenile crimes such as assaults and robberies between the hours of 3 p.m. to 6 p.m.
Compared to óther hours of the day, the crime rate increases by 300%. The YMCA provides a
safe and nurturing program. The applicant notes that over 57% of Washington mothers of
children under age six are in the labor force according to a Fight Crime: Invest in Kids report.
The YMCA served 30 clients in 2002 with 2,954 days of service. The unduplicated clients
served are projected to increase from 38 to 48 children. Based on past performance, the,
performance measures and projected outcomes may need to be adjusted if fully funded. For
the 2002 contract period, the agency met the unduplicated clients projection and exceeded the
sessions of care projections. Contract performance for the first quarter of 2002 is not yet
available. The program is on the right track with development of outcome measures and the
days of services should be adjusted based on past performance.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levèls)
CDBG funds will be used for the following: (1) YMCA staff (.25 FTE) to provide day-to-day
program operation (18.5% of budget); (2) administrative expenses to operate program (5.8% of
budget); and, (3) direct allocation of scholarships to low and moderate-income families (75% of
budget). The funds requested from the City represent 100% ofthe program budget, and
Federal Way residents represent 100% of the caseload.
The applicant requested $44,554 to provide direct services to 48 children. This is a monthly
cost of $77.35 per child. The YMCA states that the average monthly cost for school age
childcare in South King County is $370 according to Child Care Resources.
The agency is requesting a decrease of $3,181 (6.6%) below the 2003 award of $47,735. The
2003 program award was increased by $8,595 due to an increase in the federal allocation of
CDBG funds. The contract amendment to implement the 2003 increase has not been received
from King County yet. Additional technical assistance should be provided to the applicant to
determine an accurate funding level to request for 2004 and performance measures for 2004 if
fully funded.
Capacity of Applicant (to manage project and/or provide long-term operating support)
The YMCA has demonstrated its capacity to provide childcare services for children of low- and
moderate-income families. The agency has a proven track record of managing successful
programs and has the capacity to administer the CARES program. The YMCA has relied on
CDBG funds for operating support for the program that was originally implemented by the City
of Federal Way.
Project Revenue Sources
Federal Way CDBG $44,554
2003 CDBG Funds Budgeted
Federal Way Share
$47,735
100%
Total Cost
$44,554
f\- 22.
/1 {fa Cf1 fYUfA;f 14 - d-- /
jrab 11/
a.&b.
2004 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
Federal Way Senior Center - Adult Day Car/Nutrition
Public Services
$25,000
Applicant:
Federal Way Senior Center
One Sentence Use of Funds
The grant would fund additional meals for low-income seniors and additional services for senior
citizens experiencing dementia/Alzheimer disease and other limitations.
Eligible Activity: Public Services
National Objective: Low and Moderate Income Benefit - Limited Clientele - Presumed Benefit
- Elderly persons
ESA: Exempt
Local Strategy
#3: Address human services needs that focus upon self-support systems that empower families
and communities to contribute to their own well-being and enhance the quality of their lives.
Project Description
The Federal Way Senior Center currently averages 30 hot meals a day of which 20 are for low-
income seniors. The proposed project would increase the daily average of hot meals to 50 hot
meals per day of which 35would be for low-income senior citizens. The applicant is
requesting funding for a cook at 1/2 FTE. The additional staffing would be required to increase
the service to the proposed level. Additionally, the applicant would like to maintain their adult
day care for low-income senior citizens at an average of 5 seniors per day. To accomplish this,
continued funding for a portion of an adult day care coordinator is requested.
The target population is the greater community of Federal Way,.which includes the City of
Federal Way and the surrounding unincorporated areas. The Federal Way Senior Center's
primary goal is to break down isolation, create a sense of community, promote new
relationships, and provide information and resources of other senior activities. The applicant
works with other senior centers to share information, food, programs, and resources.
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
The applicant notes that the 2000 Census reports 7.8% of the 83,200 Federal Way residents, or
6,323, are aged 65 or older. The Emergency Food Assistance Program estimates that 11.9% of
Washington households are food insecure and 4.6% are food insecure with hunger (1999
figures), translating into about750 ò~ more Federal Way seniors who are food insecure and 290
or more seniors who are food insecure with hunger.
The applicant was not able to establish a database for Alzheimer and dementia diseases noting
that one of the main reasons no quantitative information is available is this disease was not
previously covered by Medicare. With the additional funding from Medicare, the applicant plans
to implement a new database.
A-L~
41f~ A - d-.J
rab 111
a.&b.
The adult day care program of the Federal Way Senior Center was funded with 2003 CDBG
funds. The applicant stated in the 2003 application that funds were requested to increase the
average adult day care services from 10 to 15 seniors per day. The first quarter report has not
been requested due to delays in contracting. Staff will contact the applicant to determine the -
current utilization of the program. This may impact the performance measures. Outcome
measures submitted with the 2003 application are more on track than those provided with the
2004 application. These issues can be addressed with technical assistance to the agency.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
CDBG funds are requested to fund a part time cook and a part time adult day care coordinator
to increase the number of meals available to seniors daily and to maintain the number of adult
day care clients that can be served. The applicant has been serving the Federal Way
community since 1974. The Federal Way Senior Center relies on volunteers for maintenance
and repair, administration, and general service keeping the costs of services low. The agency
has been successful in fundraising for their existing program.
The program currently receives funding from King County, Federal Way General Fund, and fund
raising activities. The applicant mentions funding from Medicare in the application but has not
indicated revenues on the program budget. The expenditures are reasonable due to the
Federal Way Senior Center's utilization of volunteers to run a number of their programs. The
program budget shows no funding for 2004.from Federal Way's General Fund although they
have been funded for 2004 for the nùtrition program. The agency will be contacted to resolve
these issues.
Capacity of Applicant (to manage project anellor provide long-term operating support)
The Federal Way Senior Center has demonstrated its capacity to provide services to low-
income seniors. The agency has a proven track record of managing successful programs with
the use of volunteers and fundraising activities. The Federal Way Senior Center has the
capacity to raise long-term operating support for the program but may require technical
assistance for CDBG reporting. .
Project Revenue Sources
Federal vyay CDBG
Federal Way General Fund
County
F undraising/G ra nts/Fees
Membership
Other
Total Cost
$ 12,500*
$ 12,500
$ 25,000
$ 62,700
$ 2,000
$ 600
$115,300
2003 CDBG Funds Budgeted
2003 General Funds Budgeted
2004 CDBG % of Overall Budget
2004 Program Cost FW Only
$12,500
$12,500
?
?
*See note under fiscal evaluation.
'{\-1--Y
IHI~ /f - ;;23
¡rab 121
2004 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
The Family Support Program - Family Advocacy Services
Public Services
$41,600
Applicant:
Federal Way Youth & Family Services (FWYFS)
One Sentence Use of Funds
Funds will be used to increase advocacy services to both Spanish and Russian-speaking adults
in the City of Federal Way.
Eligible Activity:
National Objective:
ESA:
Local Strategy
#3: Address human services needs, which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of life.
Public Services
Low/Mod Income Benefit - Limited Clientele - Agency Maintains Proof
Exempt
Project Description
CDBG funding is requested to expand Family Advocacy Services to Russian/Ukrainian and
Spanish speaking families in the City of Federal Way. The bi-lingual/bi-cultural families that are
targeted are primarily low-income immigrants with few resources or knowledge of resources in
the community. In addition to poverty, high levels of violence, crime, and transience often
characterize the communities in which these families live. Families served include single
parents, grandparent primary caregivers, foster and adoptive parents, friend and neighbor
caregivers, and extended families.
Goals for Family Advocacy Services are: 1) Strengthen communities and empower families to
help themselves. 2) Build networks and linkages, decrease isolation, and advocate for serVices
and systems that support families' abilities to be self-supportive and raise health children. 3)
Increase the ability of families to support and nurture their children. This is accomplished
through referrals to appropriate services, assistance in filling out applications for services,
translation and interpretation, improved parenting skills and parent support through parent
education and support.
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
The applicant notes the growing need for interpreter services at Federal Way Public Health to
both Hispanic and Russian/Ukrainian families served in Federal Way. Federal Way DSHS
office reports that 25% of the families served are Russian/Ukranian and the Federal Way School
District data states that an average of 57% of Hispanic children qualified and accessed the Free
& Reduced Lunch Program, of whjch\15% were learning English as a second language. The
data provided is qualitative but may be supported by an analysis the 2000 Census data. In
addition to direct service, FWYFS plans to use the informal family networks of the immigrant
communities served to transfer the skills taught to the larger immigrant community.
The agency has provided performance measures relevant to the funds requested that may need
to be refined if funding is awarded. FWYFS currently receives funding from the Human
Services General Fund funding for the Laurelwood Family Support Center. If funding is
J\~Z5
1Hft;t~ It - ;L Ý
rab 1'21
awarded, performance measures will need to be structured to ensure supplanting issues do not
develop in the future.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The agency is requesting $41,600 to serve 260 unduplicated clients with 1,120 hours of
services. Funds would be used for the addition of a .50 FTE Hispanic Family Advocate and .50
FTE Russian Family Advocate. Federal Way residents represent 74% of the clients expected to
be served in 2004. The $41,600 requested is 11 % of the overall budget for the program and
38% of the cost of delivery of the program in Federal Way.
The programs funding base includes King County, Federal Way General Fund, United Way,
private foundations, and the Federal Wáy School District. The amount requested from Federal
Way does not match the program budget.
Capacity of Applicant (to manage and/or provide long-term operating support)
The program budget shows the program operating in a deficit in 2002 and 2003. The agency is
focused on reaching long-term financial stability that includes building community partnerships
and diversifying funding sources. FWYFS is a subsidiary of Valley Cities Counseling and
Consultation that has been serving the Federal Way community since 1973.
Project Revenue Sources
Federal Way CDBG
Federal Way General Fund
Other Federal
State
King County
Other Cities - Kent
United Way of King County
Fundraising/Grants
TOT At COST
$ 41,600
$ 5,000
$ 0
$ 0
$ 42,079
$ 20,000
$ 75,816
$ 235.849
$ 420,344
2003 CDBG Funds Budgeted
2003 General Funds Budgeted
2004 CDBG % of Overall Budget
2004 CDBG % of FW Program Cost
0
$5,000
11%
38%
t\-2tp
4-fJttCftYrUMI ;q - ;;L-S-
rab 13[
2004 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
PACT (Parents and Children Together)
Public Services
$14,400
Applicant:
Institute for Family Development
One Sentence Use of Funds
Funds will be used to deliver in-home counseling, skill building and support services to high risk
children and their families in the City of Federal Way who are referred because of child and
family problems and their lack of involvement/success with other community programs.
Eligible Activity:
National Objective:
ESA:
Local Strategy
#3: Address hum~n services needs, which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of life.
Public Services
Low/Mod Income Benefit - Limited Clientele - Agency Maintains Proof
Exempt
Project Description
PACT is an in-home family counseling, skill building and support service designed to work with
multi-problem children and families who are falling through the cracks of our community service
systems and who are at high risk of abuse and neglect, family conflict and violence, school
problems, delinquency and other social and behavioral problems. The agency "targets" children
and families who are not participating, or have not been successful, in other community
programs. The primary goals of the program are to: strengthen families and improve outcomes
for children by improving family functioning and parenting skills, improving children's behavior at
home and school by helping families access ongoing informal and formal community supports.
Services are highly accessible, flexible, skills-oriented and individually tailored to meet the
unique needs and situations of each family. Specially trained in-home counselors use a range
of research-based interventions and are available to families 24 hours a day, 7 days a week to
ensure safety, teach skills and help families utilize skills in the natural environment.
The PACT program addresses human service needs by providing a holistic, in-home approach
that involves individual and family counseling, teaching of parenting and other life skills in the
natural environment, working with at-risk children and youth in the home and in school, and by
helping families develop linkages with community support. One of the goals of the program is to
empower families and enable them to function more effectively in the home and community.
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
According to the applicant, the PACT program addresses gaps in services that were identified
by the united Way South King County Assessment Regional Profile (9/15/2001). The program
address two of the four recommended areas of emphasis for South King County: 1) increase
services for children and teens that experience violence in their household or peer relationships,
and 2) increase youth violence prevention and anger management programs. The PACT
program also targets and serves multi-problem families and notes that the Regional Profile
indicated that South King County continues to have one of the highest referral rates for Child
Protective Services in the state with more families with "multiple issues including mental health
problems, substance abuse and lack of housing" being seen.
~-21
I/H-a-ChfYlWl;! If --;LV
, jrab 131
The agency has provided outcome measures relevant to the funds requested and the proposed
service. The performance measures stated in question 21 appear to be for all CDBG fund, not
just the City of Federal Way. The response to question 13 state that grant funds would be used
to provide services to five families (15-20/high-risk children and parents) with an estimated 40
hours of service per family. . .
The Federal Way Human Services General Fund funded this program in 2003/2004 for $3,000
per year. The applicant states that they met their 2003 goals in March. Additional services are
provided in Federal Way due to the receipt of Social Venture Partners funding that will expire in
2004. Performance Measures must be coordinated with General Fund goals to avoid
supplanting issues in the future.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The agency is requesting $14,400 to serve six families in the City of Federal Way. Funds would
be used for a portion of salaries for the in-home family counselor, supervisory and management
staff, and support staff for the proposed program. Funds would also be used to pay for other
program costs such as rent and office costs. Iffundedat the proposed level, six families would
receive approximately 40 hours of service each at a cost of $2,400 per family.
The agencies funding base includes increased support form United Way, private foundations,
and requested funding from South King County cities. The amount requested is 23% of the cost
reported for delivery of the program in Federal Way. IFP is seeking funding from municipalities
and private foundations to meetthe loss of funding from Social Ventures Partners noted above.
The program budget shows the expenditures and revenue growing in 2004.
Capacity of Applicant (to manage and/or provide long-term operating support)
The agency has over 18 years of experience offering in-home services to high-risk and at..risk
children, youth, and families. The U.S. Office of Juvenile Justice and Delinquency Prevention
and the Center for Substance Abuse Prevention have recognized their programs as national
models. The applicant states that increased funding and expansion of services has allowed the
hiring and training of additional staff to provide services to more children and families. The.
agency is expected to continue to be successful in receiving long-term operating support from
United Way and other foundations.
Project Revenue Sources
Federal Way CDBG
Federal Way General Fund
Other Federal
State
King County
Other Cities
United Way of King County
Fundraising/Grants
TOTAL COST
$ 14,400
$ 3,000
$ 0
$ 0
$ 0
$ 83,286
$ 60,000
$ 38,000
$198,686
2003 CDBG Funds Budgeted
2003 General Funds Budgeted
2004 CDBG % of Overall Budget
2004 CDBG % of FW Program Cost
$12,031
$ 3,000
23%
7%
(\-2~
1HfðtCP1 M1M;f Pr'-;L 7
Tab 141
2004 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
"We Are Family" (WAF) Domestic Violence Program
Public Services
$41,600
Applicant:
Korean Women's Association (KWA)
One Sentence Use of Funds
Funds will be used to provide parenting skills training to non-English speaking Korean parents in
Federal Way.
Eligible Activity:
National Objective:
ESA:
Local Strategy
#3: Address human services needs, which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of life.
Public Services
Low/Mod Income Benefit - Limited Clientele - Agency Maintains Proof
Exempt
Project Description
CDBG funding is requested target Korean Female victims and children of domestic violence of
Korean residents of Federal Way. The project will also assist Korean parents who are
interested in learning how to deal with their American born and raised children who can speak
and understand the American culture better than they do. Many of the Korean teenagers take
advantage of their parents who have trouble with the English language and culture. This carries
over to school with kids playing the school system against their parents.
The proposed program would offer parenting classes to 20 participants: half of them from
KWA's current clients and the other half from the community. Additional information is needed
from the applicant to understand how this program fits in with the existing services offered
through Federal Way General Fund for DV counseling and intervention.
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
Korean Women's Association has served Federal Way victims of domestic violence and
assisted in the conviction of 3-5 batterers that have abused their children. The applicant states
that there 12% of Federal Way's population is Korean. (Ed. note: According to the 2000
Census, Federal Way has an Asian population of 12.3% and a Korean population of 5.3%.) The
agency reports that they have been working with the Federal Way School District regarding the
need to address teenage behavioral problems in the Korean community.
Performance Measures would need to be revised if this program is funded. The demographics
indicate that 15% of the clientele would be above the 80% median income and would not qualify
for CDBG funds under the category of limited clientele-agency maintains income verification.
Coordination with the General Fund contract would be required if funded to ensure that
supplanting does not occur in the future.
~--2~
f4 ffq en fYl.RA1il rl - d- ~
rab 141
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The programs funding base inèludes Federal, State, County, and City of Federal Way General
Fund. It appears that Washington State Sexual Assault Funds will be significantly reduced in
2004. This could result in a supplanting issue if services are not clearly delineated from other
services offered by KWA. Korean Women's Association may benefit from seeking foundation
and grant funds to balance their funding sources. The expenditures appear to be reasonable for
the funding requested.
Capacity of Applicant (to manage and/or provide long-term operating support)
Korean Women's Association was founded in 1972 to address domestic violence issues. of the
military wives. Since then, KWA has expanded to serve the general AsianPacific Islander
community and offers 22 different social services. They have been. successful in serving this
segment of the Federal Way community.
Project Revenue Sources
Federal Way CDBG
Federal Way General Fund
Other Federal
State
King County
Other Cities
United Way of King County
FundraisinglGrants
TOTAL COST
$ 5,000*
$ 7,000
$ 0
$ 61,683
$ 7,500
$ 29,500
$ 0
$ 0
$110,683
*Not included in program budget.
**As stated in 04.
2003 CDBG Funds Budgeted
2003 General Funds Budgeted
2004 CDBG % of Overall Budget**
2004 CDBG % of FW Program Cost
0
$7,000
6.1%
71.4%
'-
rx~ 3D
11-# A c/;l ¡1UAA:f
CITY OF #~
Federal Way
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
(3-1
June 12, 2003
Human Services Commission
Kelli O'Donnell, CDBG Coordinator
2004 Community Development Block Grant (CDBG) Planning and Administration
Budget -- Staff Recommendation
Introdllction and R:!Ickgrollncl
As part of your funding recommendations to the City Council, the Commission will make a
recommendation regarding the use of 2004 CDBG Planning and Administration funds. This
memo includes: background information on how the CDBG Planning and Administration funds
have been used in previous years and the staff recommendation for Use of the 2004 CDBG
Planning and Administration funds.
The total estimated amount of CDBG funds available to the City for 2004 is $855,907. Of this,
$90,721 is earmarked for planning and administration of the City's CDBG Program. The budget
proposed by staff utilizes the full amount of estimated CDBG Planning and Administration funds
available, which is consistent with past years. The 2000 Census resulted in an increase in the
overall amount of CDBG funds available to Federal Way and the amount available for planning
and administration.
Fligibl~ II~e~ of PI:!Inning :!Ind Admini$tration Fund~
Planning and Administration is one of three categories that the Department of Housing and
Urban Development (CDBG) has deemed as an eligible use of CDBG funds. Eligible uses of
Planning and Administration dollars include: personnel and related administrative costs used to
administer the CDBG program, planning projects such as studies, analyses, data gathering and
preparation of written plans and action items. Administrative costs include the cost of required
legal ads, office supplies, and travel and training. The proposed use of the City's 2004
Planning and Administration Funds is consistent with the HUD eligibility guidelines.
Propo~Ad II$e of 200.4 CORn PI~nning al1ð Admini~tr~tion F~lOd$
The proposed 2004 budget is outlined below, with the 2002 and 2003 budget provided for
comparison purposes. Below are the estimated costs and descriptions of each budget
category.
CDBG Plannin and Administration Bud et
Budget Category
2002 2003
$62,206 $62,756
$ 3,850 $,3,850
$ 0 $23,442
, $66,ÔS'6 $90;048
Personnel Costs
Program Operating Costs
Consultant and Purchased Services
; .
"TorAL: ' , ' '
..--.-------.-.---,---'-.-'--.-----. ..--..--.-----.--, '-'-'-----
\\-3\
Proposed
2 04
$85,384
$ 5,500
$ 0
, ", '
. ",' '
.:.__. $~J(~;~~~ .
iHfACh~ ß - ;}-
Budget Category Descriptions
Personnel Costs - Includes the majority of the salary and benefits for the CDBG Coordinator
(1.0 FTE). An increase in administrative staff has been recommended to the City Manager for
2004 to increase the Administrative Assistant position to .5 FTE. This position was formerly
funded for $2,500 annually to cover additional hours during peak times for the CDBG Program
such as the annual allocation and contracting processes. The growth of Federal Way's CDBG
Program requires additional administrative assistance to meet reporting and record keeping
requirements. The expansion of this position will require approval' by the City Council as part of
the mid-biennium budget review. Funds available for planning and administration that are not
programmed will be added to Federal Way's CDBG Capital funds.
Program Operating Costs - Includes legal advertising, training, mileage reimbursement, and
supplies necessary for administering the CDBG program. Training funds for the Human
Services Commission are also included in this amount. '
Consultant and Purchased Services - Includes special project funds for consultant or
purchased services. In past years, these funds have been used for updates to the Human
Services Comprehensive Plan, outcomes technical assistance,to agencies, and development of
the CDBG/Human Services photo display board. In 2003, the Human Services Commission
recommended that additional P&A funds be applied toward the cost of a Consolidated Housing
and Community Development Plan. An additional $20,000 was received from the Consortium
to apply toward the Consolidated Plan. Additional funding is budgeted in the 2004 General
Fund to complete the Plan.
Local Strategy Addressed
The proposed use of 2004 CDBG Planning and Administration funds is consistent with the
City's CDBG Strategies, as noted below.
Strategy #3 - Address human services needs which focus upon self-support systems that
empower families and communities to make contributions to their own well-being and enhance
the quality of their lives. Provide technical assistance, planning and administrative services to
increase performance levels of CDBG program participants.
Activity #4 -- Planning and administration funds will be used to administer the City's CDBG
program and when additional planning funds are available, special planning projects will be
considered.
Staff Recommendation
Staff recommends using the full amount of 2004 CDBG Planning and Administration Funds.
available ($90,884) for the administration of the City's CDBG program as outlined above.
Staff will present the planning and administration budget during your budget deliberations at
your next meeting. If you have any questions about the planning and administration budget
before then, please call me at (253) 661-4153 or E-mail at kellio@fedway.org.
~-3'L
City of Federal Way
2004 CDBG Capital Applications as of July 18, 2003
Applicant
ProjectlProgram
Request
Est. of Funds
Available.
Pi
~ \ I
\jJ
\Y
Capital Projects $ 743,993
1 Abused Deaf Women's Advocacy Servtces (ADWAS) A Place of Our Own. . $ 87,500
2 Birth to Three Development Center' . , Acquisition of Parent & Program Support Services Bfdg $ 150,000
3 Boys & Girls Clubs of King County #1 Federal Way Youth Development Center $ 199,999
4 Boys & Girls Clubs of King County #2 Federal Way Boys & Girls Club Outdoor Playground Construct. $ 56,000
5 Children's Therapy Center CTC . The Bridge to a Brighter Future $ . 50,000
6 Federal Way Community Caregiving Network FUSION. Transitional Housing Program for Women & Their Children $ 29,803
7 Intercommunity Mercy Housing Appian Way Apartments Community Center $ 75,000
8 KC Housing & Community Development Housing Repair Program FW $ 120,000
9 Korean Women's Association International Place Apartments . $ 360,460
10 Lutheran Community Services Northwest !ntergenerationaJ Campus. Community Services Building $ 10,000
11 Multi-Service Center #1 Employee Development Services. FW $ 103,050
12 Multi.Service Center #2 Garden Park Apartments $ 150.000
Un allocated 2003 Capital Funds $ 90,721
Additl Recaptured & Program Income $ 21,193
Capital Project Funds $ 1,391,812 $ 855,907
~
~
Q
t
-
Revised: 07/25/2003 8:23 AM
i?t - 3~
ItffCt~ t:/- ~
~ab 11
2004 CDBG APPLICATION CAPITAL PROJECT SUMMARY
Title: A Place of Our Own
Category: Capital Project
Request: $37,500 $87,500
, Minimum: $20,000
Applicant: Abused Deaf Women's Advocacy Services (ADWAS)
One Sentence Use of Funds
Funds will be used for acquisition and construction of new space in a mixed-use facility to be
used by the Abused Deaf Women's Advocacy Services for direct services to clients.
Eligible Activity: Public Facility
National Objective: Low and Moderate Income Benefit - Limited Clientele - Agency Maintains
Proof
ESA: To Be Determined
Local Strategy
#3: Address human services needs which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of their lives.
Project Description
"A Place of Our Own" is being developed so that culturally and linguistically appropriate services
and supportive housing can be offered in the same location. This is not possible in the current
leased space. The newly constructed building will house the agency's programs and'
administration in 9,200 sf (less than 500 sf is administrative space). ADWAS has provided
services to Deaf and Deaf-Blind victims/survivors of domestic violence and sexual assault since
1986. ADWAS services include 24/7 crisis line; crisis intervention; long-term individual therapy
and support groups; and numerous support services (See 7.B. in Application). Twenty
transitional housing units and a six-unit emergency shelter will be built in the remaining 21,100
sf of the four-story building. "A Place of Our Own" will be the first project of its type in the nation
and will be a model for the 15 organizations that have replicated ADWAS services nationally.
The Federal Way funding would be applied to aCQuisition and construction of the 8,700 s.f. area
for direct services including a community-training room, therapy room, advocacy room,
children's program room, and associated outdoors play space. These spaces are on the ground
and second floors. In addition to the facility, an emergency shelter and two transitional units are
on the second floor. The remaining transitional housing units will be located on the third and
fourth floors. The commercial/public entrance is located off of Roosevelt Way. All spaces will
be configured for visual communication using American Sign Language (i.e. larger unpartitioned
spaces to allow seating in-the-round and maximum visibility). There will be TTY's in every unit
and office; lights systems that signal doorbells, telephone rings, fire alarms, babies crying;
vibrating alert systems for Deaf-Blind clients and a security system that is specifically designed
for Deaf and Deaf-Blind individuals. Hall lighting and tactile signage will accommodate the
additional needs of Deaf-Blind clients.
Feasibility
Demonstrated Need and Effect of Project
ADWAS was founded following the death of a Deaf woman to domestic violence in 1985. The
applicant notes that the Deaf community is approximately 1 % of the population according to
Washington DSHS. In addition, 15,000 people are born profoundly deaf and others lose their
hearing to the extent of needing to use American Sign Language as their primary language.
Domestic violence is experienced in the Deaf community at the same rate as the hearing
population according to the applicant. ADWAS was the first organization in the nation to serve
this community 18 years ago providing culturally and linguistically appropriate services to this
~~35
~~ (!-3
trab 11
underserved population. Since formation, ADWAS has provided services to 800 families and
has trained staff in 15 other cities to replicate the agency mode. Annually, ADWAS serves
approximately 100 households statewide. From 2000 through 2002, 10% of ADWAS annual
clients have been from Federal Way. ADWASstatistical information gathered over the past 10
years indicates that its clients do not use hearing based shelters and transitional housing to
escape family violence because these organizations do not: use American Sign Language,
provide housing that is accessible to Deaf and Deaf-Blind individuals, understand Deaf culture
and its relevancy to providing services, have a strong connection to the Deaf and Deaf-Blind
communities, and, do not understand the accessibility issues Deaf and Deaf Blind people face
every day and how they impact victims/survivors.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The estimated 2004 demographics provided indicate that 10% of ADWAS's ~Iients are expected
to come from Federal Way. Federal Way is being requested to fund 5.1 % of the project. +he
project has requested funding from a number of cities that has not yet been 3v:arded and relies
heavily on a capital camp3ign by the agency. Staff h3s asked the agency for 3n update on the
amount of funds raised from the capital c3mpaign to date. The project budget appears
reasonable. The agency has requested funding for acquisition andlGJ: construction costs and
indicated that they would qualify using the Limited Clientele-Agency Maintains Records national
objective. The aQency is aware of the CDBG requirements for construction and has included'
related costs in their estimates. Since initial application. ADWAS has received commitments of
funding from Federal Home Loan Bank and the City of Renton. FundinQ has also been .
requested from the CTED Community Services Facility ProQram and the City of Seattle CDBG
request has been increased. ADWAS has reduced their projected bank debt in order to mitiQate
hardship in the event Section 8 subsidies disappear in the future and will have the YWCA act as
property manaQer in the first year of operation to address facility manaQement capacity
concerns. These chanQes were made to address cònéerns raised by City and State housinQ
sources. It may be more cost effective for the agency, assuming Federal 'Nay funds are
a'.\'arded, to fund a portion of the building that qu3lifies as serving b3ttered spouses or severely
disabled adults. This 'Nould reduce the record keeping requirements of the 3pplicant.
Capacity of Applicant (to manage and/or provide long-term operating support)
ADWAS has been in existence for 18 years and is expanding to provide emergency shelter and
transitional housing in addition to expanding space for their existing programs. ADWAS has
executed an agreement with New Beginnings, an experienced provider of housing for victims of
domestic violence, to assist in property management during the first year of operation. The
agency has a variety of funding sources for operating support including DSHS, City of Seattle,
King County, United Way, Women's Funding Alliance,fundraising/grants, and the Federal
Department of Justice. The operating budget assumes ongoing support from the majority of
agencies listed and the possibility of an increase in support when the expansion is complete.
This may be overly. optimistic in the current budget crisis at alileyeis of government. How the
agency would address any reductions in funding would be an appropriate question.
Project Revenue Sources April July
Federal Way CDBG $ 37,500 $ 87,500
Other CDBG Funds $ 194,900 $ 216,254
Bank Loan $ 200,000 $ 200,000
State - CTED $ 0 $ 400,000
Capital Campaign $1 ,276.776 $ 805.421
TOTAL COST $1,709,176 $1~709,175
2003 Funds Received
Federal Way Share.
$0
5.1%
1\-3~
4ffa~ e-«
If a b 21
2004 CDBG APPLICATION CAPITAL PROJECT SUMMARY
Title:
Category:
Request:
Minimum:
Acquisition of Parent & Program Support Services Bldg
Capital Project
$150,000
$100,000
Applicant:
Birth to Three Developmental Center
One Sentence Use of Funds
Funds will be used for acquisition of parent and program support services building to allow for
proper zoning compliance and expansion.
Eligible Activity: Public Facility
National Objective: Low and Moderate Income Benefit - Limited Clientele - Agency Maintains
Proof
ESA: To Be Determined
local Strategy
#3: Address human services needs which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of their lives.
Project Description
Birth to Three currently operates out of two separately owned ,buildings on separate properties.
The south building is owned by Birth to Three and zoned as a school. The north building is
currently leased and is considered an office and is in violation of zoning codes. The Executive
Director has been working with Federal Way's Department of Community Development
Services to rectify the situation and has been advised that purchasing the property is the only
viable solution. Following acquisition of the north building, Birth to Three Development Center
will move the property line to surround both buildings and classify the entire property as a
school..
In addition to resolving the above zoning issues, acquisition of the building used for parent and
program.support services will enhance the agency's ability to effectively serve the growing
needs of children with developmental delays. The project will: 1) Reduce operating costs; 2)
allow for future hook ups to sewage; 3) allow for future renovations and additions; and, 4) allow
for repaving of the parking areas to address current parking shortages during peak hours.
Feasibility
Demonstrated Need and Effect of Project
Birth to Three Developmental Center started in 1966 and has a mission, "To nurture infants and
toddlers with developmental disabilities and to provide early intervention services for children
and families, enhancing development for a lifetime." Services include: special education,
occupational, physical and speech therapy, family support services, a pre-literacy project, and
toddler play groups. Over 54% of the children served come from low-income families. Birth to
Three contracts with Federal Way School District to serve all Federal Way children under the
age of three determined to have a 25% or more delay in an area of development. The applicant
cites studies that show that children who receive eàrly intervention services are far less likely to
require special education once they reach kindergarten. For every dollar spent on these
services before age three, more than seven dollars will be saved over the course of a child's
lifetime. Due to the recent closure of a Pierce County early intervention facility and more than
22% growth of South King County as a whole, Birth to Three expects to more than double their
caseload in the coming year. Approximately 50% of the children served by the agency will
continue to come from Federal Way. ~~3,
4# C{ ~ é- --y-
If a b21
The building proposed for acquisition is currently leased by Birth to Three and houses: the
parent resource library, pre-literacy program, parent meeting and transition rooms, curriculum
planning offices including 13 direct program staff and 4 administrative staff, and parking. This
building is currently in violation of zoning and the agency mustresolve the zoning issues in
, order to be able to continue to utilize the space for these services. Additional benefits will result
in the project as noted above. '
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
Currently 59% of Birth to Three's clients are Federal Way residents. The agency is requesting
funding for approximately 46% of the project. The applicant states that allocation of CDBG
funds by Federal Way will be used to leverage private grants from foundations and individuals.
This project is likely to have additional costs assoCiated with the required environmental review
of CDBG projects under the National Environmental Protection Act. Associated costs would
reduce the amount of grant funds available for acquisition.
The agency has been working closely with the City of Federal Way to resolve the current zoning
issue. Discussions have identified the proposed acquisition and boundary line adjustment to
resolve the zoning issue. A pre-application conference has not been initiated by the Birth to
Three. A pre-application conference is held between the applicant and the Federal Way
Community Development Review Committee. The committee is composed of representatives
from the City's Planning and Building Division, Public Works Department, Federal Way Fire
Department, and Lakehaven Utility District. The preapplication conference aids the applicant in
preparing a complete project proposal, informs them of the procedures and requirements of the
City code, and identifies policies or regulations that apply to the proposal. Issues such as
applicable site design requirements, necessary permits, design options, and answers to related
questions are discussed at the conference. Staff would recommend that a preapplication
conference be required as a col1dition of funding~ There may be additional costs or
requirements that have not been identified through preliminary discussions without formal plans. '
Capac.ity of Applicant (to manage and/or provide long-term operating support)
Birth to Three received an $83,000 block grant from King County in 1990/91 to purchase its
education and therapy treatment building. The agency is well established and has varied
funding for operations. Acquisition of the, program support services building is expected to
reduce operating costs.
Project Revenue Sources
Federal Way CDBG
Other CDBG Funds
Private Fundsll,nkind
TOTAL COST
$ 150,000
$ 0
$178.196
$ 328,196
2003 Funds Received
Federal Way Share
$0*
46%
*This program receives operating support from the City of Federal Way General Fund. It is
budgeted to receive $21,000 a year for 2003/2004.
\\-3~
¡J¡-fft{~ e -~
r a b 31
2004 CDBG APPLICATION CAPITAL PROJECT SUMMARY
Title:
Category:
Request:
Minimum:
Federal Way Youth Development Center (YDC)
Capital Project
$199,999
Applicant states cannot be funded at a reduced level.
Applicant:
Boys & Girls Clubs of King County*
*Note: This is the top priority of the two applications submitted by the applicant.
One Sentence Use of Funds
Funds will be used to construct the Federal Way Youth Development Center, which is a
partnership between the Boys & Girls Clubs of King County and the Federal Way School
District, dedicated to teen programming, and located on the Truman Alternative High School
Campus in downtown Federal Way.
Eligible Activity: Public Facility
National Objective: Low and Moderate Income Benefit - Limited Clientele - Agency Maintains
Proof
ESA: To Be Determined
Local Strategy
#3: Address- human services needs which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of their lives.
Project Description
The Boys and Girls Club Youth Development Center (YDC) is a joint project with the Federal
Way School District to improve the learning environment at Truman High School. The project is
patterned after 11 "Big Picture" schools in a national school reform effort funded through the Bill
and Melinda Gates Foundation. The YDC will support youth academic success through
assistance with schoolwork, technology access, and educational curriculums and programs
during after school and weekend hours when the targeted youth are most vulnerable.
The YDC is a 16,000 sq.ft. facility to provide after school educational and recreational support.
Programming will include recreation, leadership, art, social skills, health and life skills, computer
skills training, assistance with job placement, and entrepreneurial training.
Feasibility
Demonstrated Need and Effect of Project
The Federal Way School District approached the Federal Way Boys & Girls Club to form a
partnership to turn around a "failing" school - Truman High School. In pervious years, no more
than 8% of the Truman students had passed the math portion of the Washington Assessment of
Student Learning. In 2002, only 1 % of the school's 10th graders passed. The school's dropout
rate is twice the state average. The Youth Development Center (YDC) was proposed as a
critical component to the Federal Way School District's effort to improve the learning
environment at Truman.
Fiscal Evaluation (including appropriate funding sources, cost~effectiveness, realistic
expenditure levels)
The budget appears to be well developed and reasonable. This project is a collaboration with
the Federal Way School District. The land will be leased from the School District for $1 a year
and the facility will be used by the School District during school hours. The shared use will
~-Y\
~fht~ è --7
If a b 31
provide some. income for maintenance and operation of the facility. The Federal Way CDBG
application requests 5.2% of the funding for the project and projects 86% of the clients served
will be Federal Way residents. This is $3.8 million project and the Federal Way Boys & Girls
Club has secured $967,500 in funding as of application. The lease agreement with the school
district sets out dates that funding goals must be met for the project to move forward.
Capacity of Applicant (to manage and/or provide long-twm operating support)
The Federal.Way Boys and Girls Club was founded in 1978 and provides a wide variety of
programs to Federal Way youth. The upgrades to the existing club and the construction of the
Youth Development Center are also supported by the Boys and Girls Club of King County that
has a 57-year history of providing effective positive programs for King County youth.
Project Revenue Sources
Federal Way CDBG
Other CDBGFunds
State Grants
FW School District
Foundation Grants
Corporate
Individuals.
FW Board of Directors
In Kind
Private Fundsllnkind
TOTAL COST
$ 199,000
$ 0
$ 100,000
$ 289,250
$ 385,000
$ 400,000
$2,334,348
$ 108,250
$ 55,000
$ 178.196
$3,872;247
2003 Funds Received
Federal Way Share
$0
5.2%
~-L-(b
frffa~ e - 5r
Tab ,41
2004 CDBG APPLlCArlON CAPITAL PROJECT SUMMARY
Title:
Category:
Request:
Minimum:
Federal Way Boys and Girls Club Outdoor Playground Construction
Capital Project
$56,000
$50,000
Applicant:
Boys & Girls Clubs of King County*
*Note: This is the lower priority of the two applications submitted by the applicant.
One Sentence Use of Funds
Funds will be used to construct the Federal Way Boys and Girls Club playground and expanded
picnic areas.
Eligible Activity: Public Facility
National Objective: Low and Moderate Income Benefit - Limited Clientele - Agency Maintains
Proof
ESA: To Be Determined
Local Strategy
#3: Address human services needs which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of their lives.
Project Description
The existing Boys and Girls Club facility will be re-focusing its programming on youth from
Kindergarten to 8111 grade after construction of the Youth Development Center targeted to serve
youth 9111 through 12th grade. The proposed project is to construct a playground and expanded
picnic area. This will include site preparation and installation of playground equipment and
additional picnic tables for youth involved in Boys and Girls Club programs especially drop-in
programs and before and after school day care.
Feasibility
Demonstrated Need and Effect of Project
The applicant reports that Federal Way has a high number of juvenile offenders and juvenile
crime. The existing club provides before and after school child care for children of working
parents and summer day camp programs at low cost to meet the critical need for child care in
the Federal Way area. Also benefiting from this supervision are the youth in the drop in
program, which takes the place of childcare for the lowest income families. This assures youth
are supervised during high-risk hours and involved in productive skill building activities. Access
to outdoor playground equipment will provide opportunity for younger youth to work on large
muscle development, coordination, flexibility, and strength in a supervised environment.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
This project is requesting 85% funding from Federal Way CDBG and states that 86% of the
clients benefiting are Federal Way residents. The budget does not include any permits. The
applicant has been asked'whetherthey have checked with the Department of Community
Development to make sure that none are required. The majority of expense is for the purchase
of the actual playground equipment. Competitive bids will need to be utilized should this project
be awarded funds.
The proposed project assumes that the majority of labor will be volunteer. Capital projects that
utilize CDBG funds for construction may be subject to federal labor standards provisions
~~ L\ \
fJr~~-1
rrab ~
including Davis-Bacon wage rates. Construction work performed by volunteers on CDBG
assisted projects must be approved by U.S. Department of Housing and Urban Development
(HUD) in advance. Staff has requested information from King County on the approval process
for volunteers and asked the applicant to consider revising the budget to include labor using the
Federal Fair Wage rates.
Capacity of Applicant (to manage and/or provide long-term operating support)
The Federal Way Boys and Girls Club was founded in 1978 and provides a wide variety of
programs to federal Way youth. The upgrades to the existing club and the construction of the
Youth Development Center are also supported by the Boys and Girls Club of King County that
has a 57-year history of providing effective positive programs for King County youth.
Project Revenue Sources
Federal Way CDBG
Other CDBG Funds
Private Fundsllnkind
TOTAL COST
$
$
$
$
56,000
0
10.000
66,000
2003 Funds Received
Federal Way Share
*
85%
*The Federal Way Boys & Girls Club was awarded $123,755 towards remodeling the Club
areas utilized by the before and after school program. This is a separate project.
1\-Y2-
~ t1 -10
rab 51
2004 CDBG APPLICATION CAPITAL PROJECT SUMMARY
Title:
Category:
Reqúest:
Minimum:
CTC - The Bridge to a Brighter Future
Capital Project
$50,000
$30,000
Applicant:
Children's Therapy Center
One Sentence Use of Funds
Funds will be applied to th~ cost of renovating and enlarging the Children's Therapy Center to
enable children access to t~e services needed to maximize their potential.
Eligible Activity: Public Facility
National Objective: Low and Moderate Income Benefit - Limited Clientele - Agency Maintains
Proof
ESA: To Be Determined
Local Strategy
#3: Address human services needs which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of their lives.
Project Description
Children's Therapy Center (CTC) provides pediatric therapy and early intervention services for
South King County children with developmental delays and neuromuscular disorders. The
current facility is a converted home that was designed to serve about 150 children per month.
CTC is now serving over 250 children per month, which greatly limits the agency's ability to
effectively serve all of the children being referred to the agency. Additionally, a federal law
requires centers like CTC to provide services for children with disabilities in locations where
typically developing children participate (Natural Environments). As one strategy to comply with
the law, CTC has decided to expand their programs and services to include typically developing
children.
In order to continue to meet the early intervention needs of South King County children, CTC
must add a second story of about 3,000 square feet to the existing facility. The downstairs will
consist of two large classrooms for inclusive playgroups, three therapy rooms, each uniquely
designed to meet the developmental needs of young children, one therapy room designed for
older children with special needs, a medical exam room and a multi-purpose room for
educational and recreation groups.
The second floor will include room for therapists, teachers, and family resource coordinators to
have workspace, keep reference materials, and hold team meetings. The space will also
include a computer room, conference room, and parent room as well as a kitchen and bathroom
where children with disabilities can practice their "life and self help skills." This project has been
expanded since the 2003 CDBG application to expand the original addition and to purchase and
renovate an adjacent property. This will allow the program to expand services to children over
three years old. The 2004 CDBG request will be applied toward completing the original
renovation project. Items remaining to be funded include the playground, elevator and
landscaping.
Ç\-4 ~
Mm~(!-!I
frab 51
Feasibility
Demonstrated Need and Effect of Project
The applicant cites an unnamed recent Health and Human Services Community Assessment
that states that South King County is the fastest growing region in King County, has the largest
percentage of children and consequently the most children with developmental disabilities.
Another area of concern is the large percentage of ethnic minority, immigrant and low-income
families who statistically have a higher percentage of children with developmental delays and
disabilities. The application also states that the significant number of women receiving
inadequate prenatal care' combined with a very large percentage of teenage mothers results in a
high number of pre-term, low-weight and special needs babies.
The applicant states that they are not able to serve over 100 children who were referred last
year. . Children have to wait 30 to 60 days after a referral before they can access services and
there are no other agencies in the community to take the overflow.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels) .
The estimated 2004 demographics provided indicate that 5% of CTC's clients are expected to
come from Federal Way. Federal Way is being requested to fund 4% ofthe¡expanded $2 '
million project. In addition to 2003 Federal Way CDBG funds, this project has received funding
from: King County $165,000; Auburn $50,000; Renton $50,000; and Kent $100,000. CTC also
has $298,500 in funding requests pending including an additional $50,000 from the City of Kent
CDBG funds. The budget appears reasonable. The relocation costs included in the budget will
not be necessary, as the purchased property is not occupied.
Capacity of Applicant (to manage and/or provide long-term operating support)
The CTC has been in existence for 23 years and has been through five expansions. The
program has diversified sources of operating funds.
Project Revenue Sources
Federal Way CDBG
Other CDBG Funds
Pending Funding Requests
Foundations
Individuals
Corporations
Fundraising
Service Groups
TOTAL COST
$ 50,000
$ 395,000
$ 298,500
$ 319,500
$ 373,000
$ 457,000
$ 39,000
$ 68.000
$2,000,000
2003 Funds Received
Federal Way Share
$30,000
4%*
*Including 2003 CDBG Award from Federal Way
¡\-/4Y
fIJr~ ~ -- f :J-
Tab 61
2004 CDBG APPLICATION CAPITAL PROJECT SUMMARY
Title:
Category:
Request:
Minimum:
FUSION - Transitional Housing Program for Women & Their Children
Capital Project
$29,803
$25,000
Applicant:
Federal Way Community Caregiving Network
One Sentence Use of Funds
Funds will be used for real property improvements including: new windows, doors, cabinets,
sinks and bathtubs.
Eligible Activity: Public Facility ,
National Objective: Low and Moderate Income Benefit - Limited Clientele - Homeless
persons.
ESA: To Be Determined
Local Strategy
#1: Develop a range of housing opportunities aimed at increasing the supply of affordable
housing to accommodate the projected growth in low- and moderate-income households.
Create housing opportunities for seniors, youth, and special needs groups and impact the
availability of transitional housing and emergency shelter.
Project Description
F,USION has purchased eight transitional housing units with Federal Way CDBG funds since
1995 and plans to acquire a ninth unit by the end of 2003. Homeless families are housed in
FUSION condominiums and are responsible for paying 30% of their resources for case
management services, capped at $300. The agency covers the phone and condominium dues
and 50% of utilities. The program serves as a bridge between emergency housing and public
housing for women and their young children. Families are screened and placed by the South
King County YWCA and can stay for a period of six months to one year. The goal of the
program is to assist families in achieving self-sufficiency by providing low cost housing and
other services as needed. All units are located in Federal Way.
The proposed project is for improvements to the units including screen/patio doors, kitchen and
bathroom sinks, as well as new bathtubs and cabinetry. These improvements are proposed to
maintain a high quality program for the clients and to maintain the value of the existing units.
Feasibility
Demonstrated Need and Effect of Project
The applicant cites City of Federal Way Human Services Comprehensive Plan statistics noting
that about 13% of the Federal Way population is at median income or below and that more than
150 homeless childrer;t-were enrolled in the Federal Way School District in 1995. The Plan also
states that many Federal Way residents are at risk due to low incomes and high housing costs.
The applicant notes that since there are no emergency shelters in Federal Way, the homeless
rely on regional services such as the Federal Way Community Caregiving Network (FWCCN)
for motel vouchers. Approximately 75% of the calls the FWCCN receives on their emergency
assistance phone line for shelter are from women and children.
Ç\ ~q5
Mf~ (!! -I -3
[Tab 61
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The proposed budget does not provide sufficient detail to determine if the proposed
rehabilitation of the units is eligible for CDBG funds. Additional information on the proposed
improvements by unit with a detailed budget including labor has been requested. This project
must utilize Federal Fair Wages and bidding requirements. The applicant has been asked
whether these requirements were considered in their cost estimates. FUSION is requesting the
Federal Way CDBG funds for 86% of the project although the demographics provided indicate
that only 46% of the clients served in 2001 were Federal Way residents. 2002 demographic
information has also been requested.
Capacity of Applicant (to manage and/or provide long-term operating support) .
FUSION is volunteer-run agency. As additional units are added to the agency's portfolio,
concern increases regarding the capacity of the agency to raise annual operating funds to
support each unit. Those costs include operating and maintenance expenses for each. unit and
a contract with South King County YWCA for case management. This is not a yet a major
concern as the agency has slowly increased their program to eight units. FUSION began their
transitional housing program in 1993.
Project Revenue Sources
Federal Way CDBG $ 29,803
Private Fundsllnkind $ 5.000
TOTAL COST $ 34,803
2003 Funds Received
Federal Way Share
$0*
86%
*This program received $207,254 in 2003 for acquisition of two units of transitional housing.
f\, Lf to
Ma-~ é-/<f
r a b 71
2004 CDBG APPLICATION CAPITAL PROJECT SUMMARY
Title:
Category:
Request:
Minimum:
Appian Way Apartments Community Center
Capital Project
$75,000
Applicant states cannot be funded at ?I reduced level.
Applicant:
It:ltercommunity Mercy Housing
One Sentence Use of Funds
Funds will be used for design and construction of a new community center that will serve as a
location for the provision of services for homeless and extremely low-income families living in
the West Hill and Star Lake areas of Southwest King County.
Eligible Activity: Public Facility
National Objective: Low and Moderate Income Benefit - Limited Clientele - Agency Maintains
Proof
ESA: To Be Determined
local Strategy
#3: Address human services needs which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of their lives.
Project Description
The proposed project is to build a community center at Appian Way Apartments located in Kent
near S. 260th & SR 99. Appian Way Apartments consists of 150 units of apartments that are
affordable to households earning less than 30% & 50% of Area Median Income. Currently, one
two-bedroom apartment is utilized for supportive services, activities and programs serving 209
children and 210 adults. Intercommunity Mercy Housing is proposing the development of a
3,000 sq. ft. community center. Programs offered at the community center would also be
available to other residents of the West Hill neighborhood. The new community center would
replace an existing office building and include two large meeting rooms, a kitchen, counseling
rooms, administrative offices, and a computer laboratory room. Planning for the facility has
begun with input from the Appian Way residents and will be designed with input from Federal
Way Youth and Family Services who is a service partner.
Feasibility
Demonstrated Need and Effect of Project
The applicant states that their ability to provide supportive services to the current residents of
Appian Way and the surrounding community is limited by the current space available. There is
also a high need for services with 150 units of housing serving households with 30% and 50%
of Area Median Income on site. The applicant has operated a program for approximately 419
clients but is limited on services that can currently be provided.
While the applicant has deJn90strated the need for the project in general, the amount of benefit
to Federal Way residents is ùnclear. The demographics provided assume 1,000 clients
annually based on additional area residents being served. A map showing the proposed service
area with city borders identified has been requested. The housing may serve Federal Way
residents if they move into apartments outside of the city limits to find affordable housing. This
has not been adequately documented in the application. Employment and school attendance
does not determine residency.
1\ --y l
It/~ ¿ -l~
rr a b 71
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
This project is requesting 7.5% funding from Federal Way CDBG and states that 30% of the
clients benefiting. are Federal Way residents. The budget appears feasible. It does not appear
that any funding has been secured for this project to date.
Capacity of Applicant (to manage and/or provide long-term operating support)
Intercommunity Mercy Housing (IMH) owns, develops, and manages affordable housing for low-
income families and children. Intercommunity is part of the Mercy Housing System, a nation-
wide non-profit with a mission "to create and strengthen healthy communities through the
provision of quality, affordable, service-enriched housing for individuals and families who are
economically poor." IMH has experience with development, design, and property management
of community space and common areas like the one proposed at Appian Way.
Project Revenue Sources
Federal Way CDBG
Other CDBG Funds
Foundations/Grants
Corporations
Individuals
TOTAL COST
$ 75,000
$ 150,000
$ 475,000
$ 50,000
$ 250.000
$1,000,000
2003 Funds Received
Federal Way Share
$0
7.5%
~-4~
4~c!-1/.p
r a b 91
2004 CDBG APPLICATION CAPITAL PROJECT SUMMARY
Title:
Category:
Request:
Minimum:
International Place Apartments
Capital Project
$360,460
$277,300
Applicant:
Korean Women's Association
One Sentence Use of Funds
Funds will be used to acquire the property for the project and construct infrastructure outside of
the building envelope.
Eligible Activity: Public Facility
National Objective: Low and Moderate Income Benefit - Limited Clientele - Homeless
persons.
ESA: To Be Determined
Local Strategy
#1: Develop a range of housing opportunities aimed at increasing the supply of affordable
housing to accommodate the. projected growth in low- and moderate-income households.
Create ho~sing opportunities for seniors, youth, and special needs groups and impact the
availability of transitional housing and emergency shelter.
Project Description
Funding is being requested for site acquisition, parking lot construction, and utility extensions for
International Place Apartments, a 42-unit senior housing project for low-income elders. The
proposed project is a four-story structure with 41 one-bedroom apartments and 1 two-bedroom
manager's unit The project will have on-site parking and services. This project is being
mirrored after a similar project developed by the Korean Women's Association, the Pacific Villa
project in Tacoma. Pacific Villa is a 25 unit HUD 202 project that has been operating since
1998. HUD provides an operating subsidy to HUD 202 projects in exchange for a commitment
to limit rents. International Place rents will be limited to 30% of household income and only low-
income tenants will be accepted.
Since application, the project has been rejected for the 2003 round of HUD 202 funding due to
the proposed site, which had too much truck traffic and no close grocery stores appropriate for
seniors. The applicant has requested that the 2004 CDBG application still be considered for
site acquisition to locate a more appropriate site in Federal Way. The applicant intends to re-
apply for HUD 202 funding in 2004 and has been told that they have a strong application in
other regards.
Feasibility
Demonstrated Need and Effect of Project
The applicant cites 2000 Census data for Federal Way that shows that the elderly have
increased as a percentage of the total population from 6.2% in 1990 to 7.6% in 2000 and that
poverty has increased among elders from 4.5% in 1990 to 6.5% in 2000. Median rents are also
increasing faster than median household income with a third of renters paying more than 35% of
their household income for rent. The King County Consortium's Consolidated Plan states that
7,264 elderly households in the Consortium area are in need of housing assistance. The
applicant also notes that they currently have a waiting list of 100 persons, the majority of which
are from Federal Way.
~ --Li \
v1fftL~ ~ -/7
r ab 91
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
This project is currently relying on HUD 202 selection as noted above for the majority of funding
and will also seek funding from the Washington Housing Trust Fund and King County. The
applicant is requesting 7% of the project be funded by Federal Way 2004 CDBG funds and
states that 82% of the clients benefiting will be from Federal Way. If completed as proposed,
the project would create 41 additional units of low-income senior housing in Federal Way.
Capacity of Applicant (to manage and/or provide/ong-term operating support)
The Korean Women's Association has successfully built and operated the Pacific Villa complex
in Tacoma and states that the have no vacancies and few problems. The KWA plans to utilize
Quantum, a professional management company, to operate the complex when complete. The
Korean Women's Association was established in 1972 and has been successful in providing
culturally and linguistically appropriate services to a variety of low-income populations.
Project Revenue Sources
Federal Way CDBG
HUD 202
WA Housing Trust Fund
King County Housing
Korean Women's Assoc.
TOTAL COST
$ 360,460.
$3,780,273
431,213
516,808
10,000
$5,098,754
2003 Funds Received
Federal Way Share
$0
7%
t\- 53
4~~ ~ -If
rrab 101
2004 CDBG APPLICATION CAPITAL PROJECT SUMMARY
Title:
Category:
Request:
Minimum:
IntergenerationalCampus - Community Services Building
Capital Project
$10,000
$ 5,000
..
Applicant:
Lutheran Community Services Northwest
One Sentence Use of Funds
Funds will be used to cover architectural fees associated with the development of a Community
Services Building to provide licensed childcare, chore services for elderly/disabled individuals,
refugee and immigrant support services, and a health clinic.
Eligible Activity: Public Facility
National Objective: Low and Moderate Income Benefit - Limited Clientele - Agency Maintains
Proof; and, Limited Clientele - Presumed Benefit - Elderly .
ESA: To Be Determined .
Local Strategy
#3: Address' human services needs which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of their lives. .
Project Description
This project is the pre-design and design phase for the new construction of a multi-service
facility in the City of SeaTac. The facility will house an extended hour childcare center (75-100
slots), refugee and immigrant mental health counseling services, chore services for the
elderly/disabled, and a health clinic. These uses will account fór approximately 14,000 gross
square feet of the 32,000 gross square foot facility. The remaining space will be used for
administration and other social services. Lutheran Community Services Northwest, a private
non-profit organization that provides social services to consumers of all religious and cultural
backgrounds, will operate the facility. The Community Services Building is part of a largêreffort
to create a multigenerational campus that will include 80 units of low-income senior housing that
is not funded through this request.
Feasibility
Demonstrated Need and Effect of Project
The applicant demonstrates the need for the program by citing the 20-year population growth in
South King County (55%), along with the high percentage of low-income families (over 7% of
families and 10% of children' live below 30% of median income). Additionally, 52% of King
County's public assistance recipients live in South King County and Child Care Resources
reports only one licensed childcare slot for every two children in need of services in South King
County. Finally, an average of 3,000 refugees and immigrants relocate to the South King
County area annually. The application did not address the needs of Federal Way residents
specifically.
It is estimated that this program will serve 635 Federal Way residents. This represents 11.5% of
the number of clients who will be served sub-regionally. The estimates are based on current
service statistics from current Lutheran Community Services clients. The projected benefit to
Federal Way residents has increased from the projection of 180 Federal Way residents in the
2002 CDBG application.
~-5\
I4ffa ~ (! -- ! If .
rab 1°1
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The applicant estimates that 5.1 % of the clients served will be Federal Way residents. If this
request is fully funded in addition to the $30,000 awarded in 2002; Federal Way's contribution
would be 1.3%. The budget summary (question 22) shows varied funding although oAly
$788,330 is secured.
The project budget appears sound.and has been revised since first application due to better
estimates and actual expenses including permitting and mitigation costs and utilities. The
budget has also been increased to include furnishings and equipment, the cost of the capital
campaign and the costs of a bridge loan if needed.
Capacity of Applicant (to manage and/or provide long-term operating support)
LSS is a large, well-established nonprofit organization. They constructed a new facility in
Seattle in 1998 with private and public funds. The applicant receives operating funds from the
State of Washington and through client fee$. Operating funds will also be generated from fees
assessed to high-income clients who use the agency's childcare center.
The impetus for the childcare component of the project was an Around the Clock Childcare
Committee that was formed in 1997-1998 by King County elected officials to address the need
for extended childcare in the SeaTac area. A SeaTac childcare committee that recommended
that the childcare center be operated by LSS is now developing the childcare component.
Because the applicant does not have experience operating a childcare center, Child Care
Resources will provide training and consultation in management/administration, curriculum
development, and operation.
Project Revenue Sources
Federal Way CDBG
LATCH Lease Prepaymnt
Bank Mortgage
ELCA In-Kind Land
CDBG Secured
CDBG Requested
State CTED 2003-05
Capital Campaign
TOTAL COST
$ 10,000
$ 273,280
$ 854,000
$ 341,600
$ 173,450
$ 141,595
$ 128,100
$1,227,130
$3,149,155*
$30,000
1.3%
, 2000 Funds Received
Federal Way Share
*This program receives operating support from the City of Federal Way General Fund. It is
budgeted to receive $21,000 a year fpr 2003/2004.
**Question 22 is not equal to the project budget.
'Ç\ ~S L
A1f~ (! -~c
Tab 111
2004 CDBG APPUCA TION CAPITAL PROJECT SUMMARY
Title:
Category:
Request:
Employee Development Services - Federal Way
Capital
$103,050
Applicant:
Multi-Service Center
One Sentence Use of Funds
The grant will be used to increase economic opportunities of low- and moderate-income Federal
Way residents by raising their level of employability and helping them progress toward family
wage jobs.
Eligible Activity:
(CBDO)
National Objective: Low and Moderate Income Benefit - Limited Clientele - Agency Maintains
Proof
ESA: Exempt
Local Strategy
#3: Address human services needs that focus upon self-support systems that empower families
and communities to contribute to their own well-being and enhance the quality of their lives.
Employment Services by a Community Based Development Organization
Project Description
This program will target low-to moderate-income Federal Way residents who are either seeking
employment or are in danger of losing their job due to poor work habits. .Employment skill
building àctivities will help increase their employability and their likelihood of obtaining a family
wage job. Participants will undergo.a holistic, comprehensive assessment of their strengths and
work and life experience, identify barriers to finding and keeping a job" and develop goal based
individual development plans. Assessment may include tests like the WOIS, CASAS,
SkilCheck, and other tools as appropriate. Instruction and support will be in individual or group
format, depending on need. MSC's current Job Awareness curriculum will be adapted to meet
identified needs of residents unemployed or who are having problems on the job. Topics
include basic workplace behavior, teamwork, accepting constructive feedback, leadership skills,
communication, taking ~nitiative, resume building, interviewing and job search. Those more
ready to work will jump to job search and interviewing, while others will participate in a workshop
format. All will have access to a monthly Job Clinic for peer support, speakers from the
business community and participant generated topics of interest.
Federal Way businesses will be encouraged to hire work-ready participants and will be provided
employer-targeted services such as: examinatiòn of their hiring needs, workforce strengthening,
worker turnover reduction, increased employee productivity, employee wage progression and
use of the Earned Income Tax Credit. Workplace Literacy is a critical need for many
businesses with high turnover and/or low productivity and this program proposes Workplace
Literacy classes for interested Federal Way employers, which impacts employee advancement
and wage progression, a win-win for Federal Way economic opportunity
~/53
It~~.,;tl
rrab 111
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
Data from, Census 2000 indicates that 7% of Federal Way residents (5,561) over the age of 18
did not complete high school. This is likely an extremely low estimate, as people with lower
literacy skills often do not participate in census activities., In King County, 13% of the adult
population is estimated to be functionally illiterate (reading at or below eighth grade reading
levels). Many area employers now rely on pre-employment testing to ensure that workers are
capable of performing at higher levels than previously expected. A majority of adult students
between the ages of 18-54 participating in our program and residing in Federal Way are working
to improve their skills in order to both obtain and retain a living wage job. The participant
individual development plan will spell out step-by-step their responsibility in achieving their self-
designed self-sufficiency goals. Learning to set goals and obtaining the resources to meet
goals will build self-sufficiency skills and the ability to seek out answers to problems. Gainfully
employed residents and a strong business workforce build stronger communities.
The performance and. outcome measures are appropriate for the amount of funding requested
for a full year. Data is not yet available from the 2003 Employment Services program to
evaluate. Since the program was funded as a 2003 project for 12 months that will end after
June 2004, the Commission may choose to fund the program from thè end of the 2003 contract
through the end of 2004. If so, funding and performance measures would need to be adjusted
proportionately.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
This project would be fully funded by Federal Way's CDBG program out of the available capital
funds for 2004 and serve Federal Way residents exclusively. When this program was funded as
a 2003 CDBG project, it was done as a pilot project. The Commission may wish to ask the
applicant if they plan to diversify funding in the future if the project is successful. The program
sets a goal of serving 75 clients with 56 individual development plans. This translatès to a cost
of $1,374 per client or $1,840 per development plan. The budget appears to be reasonable with
the majority of expenses being personnel to provide the training and oné..on-one services
described above.
Capacity of Applicant (to manage project and/or provide long-term operating support)
The MSC has been providing services for South King County and Federal Way since 1971.
They provide an array of emergency services, support services, and transitional housing and
have vast experience in implementing programs. The long-term operating support of the
Federal Way Employment Development Services program has not been identified by the
agency.
Project Revenue Sources
Federal Way CDBG $103,050
2003 Funds Received
Federal Way. Share
$103,050
100%
Total Cost
$103,050
~~s~
f('H~ e. -;;1;;>-
rab 121
2004 CDBGAPPLICATION CAPITAL PROJECT SUMMARY
Title:
Category:
Request:
Minimum:
Garden Park Apartments
Capital Project
$150,000
$125,000 .
Applicant:
Multi-Service Center
One Sentence Use of Funds
Funds will be used to purchase the Garden Park Apartments to retain affordable housing.
Eligible Activity: Public Facility
National Objective: Low and Moderate Income Benefit - Limited Clientele - Homeless
persons.
ESA: To Be Determined
Local Strategy
#1: Develop a range of housing opportunities aimed at increasing the supply of affordable
housing to accommodate the projected growth in low- and moderate-income households.
Create housing opportunities for seniors, youth, and special needs groups and impact the
availability of transitional housing and emergency shelter.
Project Description
Funding is being requested for site acquisition of the Garden Park Apartments located in
Federal Way consisting of 85 one- and two-bedroom units. Following acquisition, the Multi-
Service Center will complete rehabilitation of the apartment complex including new flooring,
cabinets, doors, paint, and appliances in addition to general maintenance and repairs. Due to a
high vacancy rates, the renovations will be accomplished through movement of tenants within
the complex. Units will be leased to clients with 50% to 60% of the median income.
The applicant will be working with the police department to assure any current or future criminal
behavior and,'elements are removed from this property. Quantum Management will provide
property management services.
Feasibility .
Demonstrated Need and Effect of PrQject
The applicant notes that Federal Way has doubled in population and households are generally
more affluent than nearby communities but its employment base is mainly in the service and
retail area. According to the South County "Economic Engine" Report of 2002, Federal Way
had 32.6% of its households earning less than $50,000 a year. In addition, while Federal Way
had a working population over 51 ,000, the number employed was only 27,323. The Multi-
Service Center notes the need to maintain current housing stock as stated in the City of Federal
Way Comprehensive Plan. The MSC has purchased and renovated similar projects in South
King County including Mansard Estates, Victorian Place II, and White River Apartments.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The agency is requesting 2% CDBG funds from Federal Way although the project will have
100% Federal Way residents. The applicant is requesting a commitment from the City of
Federal Way to provide additional incentives for commitments from King County and DCTED.
The project will also benefit from deferred developer fees, cash flow during rehab, and interest
from bonds.
~~ss
~ dvYJ urI- ~ - ;;t 3
rab 121
Capacity of Applicant (to manage and/or provide long-term operating support)
The Multi-Service Center was founded in 1971 as a community action agency. The agency has
provided housing services to homeless individuals and families since its inception. Currently the
agency has 180 housing units throughout South King County. The MSC has a proven record of
accomplishment providing affordable housing in addition to. many numerous support programs.
Funds from Equity proceeds will be used to set up a working capital operating reserve. In
addition, annual replacement reserves will be established on each unit.
Project Revenue Sources
Federal Way CDBG
DCTED
King County
WSHFC Bonds
Deferred Dev. Fee
Equity Proceeds
Cash Flow (Rehab)
Interest on Bonds
TOTAL COST
$ 150,000
$ 899,000
$ 932,500
$3,460,000
$ 407,077
$1,603,926
$ 26,525
$ 60,110
$7,539,137
2003 Funds Received
Federal Way Share
$0
2%
~-5~
5.B
City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
MEM 0 RAND UM
Date:
To:
Via:
From:
Subject:
August 5, 2003
PRHSPS Cæu' rnmittee
David Mo e anager
B Sanders, Par lanning & Development Coordinator t ~~4t4
Accept Dumas Bay Restoration Project
Background:
The first phase of restoration work at Dumas Bay Centre has been completed and the City
is prepared to fonnally accept the construction contract as complete.
The restoration work began in October of 2002 and included:
. Construction work to improve drainage on-site and keep it ITom flowing over
the edge of the bluff, thereby reducing erosion ofthe bluff.
. Removal of hard surfaces such as asphalt and stone planting beds. Construction
of narrow crushed stone walking paths.
. Import and placement of topsoil to create new landscape beds, and installation
of more than 11,000 native plants. Installation of irrigation system.
. Removal of old, unstable gazebo and fencing along the top of the bluff, and
replacement with a new gazebo and fencing.
. Design of interpretive signage and purchase of a salmon sculpture to draw the
connection for the public between the site and the health of Dumas Bay.
The initial budget for the project was for $5l6,882. The construction portion ofthe
project was awarded to Athletic Fields, Inc., for $148,665.41. A contingency amount of
$15,000 was available for this project, of which $4,552.77 was used, leaving $10,447.23
unused. Five percent of the construction amount has been retained by the City until
project acceptance and release by other agencies.
The work perfonned by Athletic Fields has 'been of consistently high quality and was
perfonned within the scope of the contract and schedule.
Staff Recommendation: Staff recommends that the project be accepted and that steps
be taken to release the retainage held by the City.
Committee Recommendation: Motion to recommend a "do pass" to accept the Dumas
Bay Centre Restoration construction contract by Athletic Fields, Inc. as satisfactorily
completed.
, ,
APPROVAL OF COMMITTEE REPORT:
":
,
'.,<, ,
Committee Chair
Committee Member
Committee Member
,,"
ß~\
5.C
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
MEMORANDUM
Date:
To:
From:
Via:
Subject:
August 11, 2003 ~9-
PRHSPS Council Committe. .. ?
Jennifer SChræirector ,
David Mose Man er
Grandview ar Off-Leash Area Development Agreement
Background
Eight cities (Auburn, Burien, Des Moines, Federal Way, Kent, Renton, SeaTac, and Tukwila) and King
County formed a Task Force to locate and/or construct an area/park where citizens can take their dog to run
off-leash (chronology leading up to this proposal attached). The attached Interlocal Agreement represents a
collaborative effort to respond to our citizens needs for an off-leash area in South King County.
The attached agreement authorizes the City of Federal Way to participate, along with King County and the
other eight Task Force member cities, in one-time capital funding in the amount of $35,699, for
improvements necessary to convert a portion of Grandview Park for an off-leash area. King County is in
the process of transferring the park to the City ofSeaTac. City ofSeaTac will enter into a Park Use
Agreement with a non-profit organization called "S.O.D.A" (Serve our dog area) to operate the park as an
off-leash dog area, including the responsibility for the daily operation and maintenance. The proposed
Grandview Park Off-leash area will be the only one of its kind in South King County.
Funding
The project budget for start up costs is estimated to be $35,699. The capital improvements include,
fencing, signage, waste dispenser and bags, control gate and a sanican. The agreement calls for King
County to contribute 50% ofthe funding, and for the participating cities to pay a pro-rata share based on
$.05/population. The 2000 Census data is used for this calculation. Federal Way's 2000 census
population was 83,259; therefore Federal Way's 'share comes to $4,163. Staff recommends funding this
one time capital contribution of$4,163 from the 2003 Park Operations Division budget.
Committee Recommendation: To place this item on the September 2nd consent agenda with a "do pass"
recommendation to the City Council authorizing the City Manager to sign the Agreement Regarding
Development and Operations ofa Grandview Park Off-Leash Dog Area and, to authorize allocating $4,163
from the 2003 Park Operations Division budget to fund the city's share in capital improvements at
Grandview park for the off-leash area..
Committee Chair
Committee Member
itt~e Member
L~\
Off-Leash Area Development Chronology Summary
October 10, 2000 the Parks Commission held a public meeting to determine public interest and views for
an "off-leash dog area" (OLDA). The commission also looked at existing offleash areas in the region and
reviewed the size and cost to operate these facilities. The commission's findings were that there is public
interest for an off-leash dog area and the demand for an offleash area extends beyond the city's boundary.
The Commission recommended to the PRHSPS Council Committee that the OLD A be addressed as a
regional issue.
December 11,2000, at the PRHSPS Council Committee's monthly meeting, the committee agreed with the
Commissions findings and directed staff to look at the possibility of a regional off-leash area in south King
County.
January of200l, Parks and Recreation Directors within the south King County area formed a task force in
response to its citizen's request for an off-leash area. The task force cities include Auburn, Burien, Des
Moines, Federal Way, Kent Renton, Tukwila and SeaTac. Additionally, King County Parks staff and King
County Animal Control staff also served on the Task Force.
March 5,2002, Parks Commission forward to the City Council a motion of support of the South King
County Task Force recommendation to develop a regional off-leash dog area and to continue the city's
participation to work with the South King County Task Force to evaluate sites and to develop a regional
OLA funding plan for maintenance and operation and development.
April 16, Council approved the City's participation to work with the South King County Task Force to
evaluate sites and to develop a regional aLA funding plan for maintenance, operation and development.
April 25, 2002, Task Force held two public open house meetings to provide information on Grandview
Park as a possible dog off leash area and to obtain citizen comments. Over 200 citizens attended and spoke
in favor ofa off-leash area at Grandview Park
May 1,2002, Task Force submitted grant application to lAC for state funding for capital improvements at
Grandview Park, i.e., fencing, signage, litter control receptacles and other minor improvements. The
project did not rank high enough for funding.
December 2002, King County Parks advertised a public invitation for interested parties to submit proposals
to operate any entrepreneurial idea at any King County, park and/or facility. S.O.D.A. (Serve our dog area)
is a non-profit organization that participates in the upkeep of the off-leash area in Marymoor Park. It
submitted an application to King County to operate the proposed off-leash area as a vendor, under the
Request for Proposal.
January - March 2003, the task force explores the ability of King County and each of the 8 member cities,
to share in the funding ofthe basic capital improvements necessary to facilitate an off-leash area at
Grandview Park. Basic improvements include fencing, signage, waste dispenser and bags, gate and a
sanican. These expenses are estimated to be approximately $36,000.
April - June City of Seatac and King County negotiate transfer of'Grandview Park to the City of Seatac.
July 1 - The SeaTac City Council approved to place on the consent calendar July 8th the following:
Resolution authorizing the City Manager to: (1) to accept the deed for Grandview Park ftom King County;
(2) to enter into a Park Use Agreement with S.O.D.A. to operate the park as an off-leash dog area; and (3)
to authorize the City Manager to negotiate and enter into an Agreement among the eight Task Force cities
and King County.
L-2-
AGREEMENT REGARDING DEVELOPMENT AND OPERATION
OF A GRANDVIEW PARK OFF-LEASH DOG AREA
THIS AGREEMENT is made and entered into, effective as of the date of the last
signature affixed to any counter part hereof, by and between the following Washington
municipal corporations: City of Auburn ("Auburn"), City of Burien ("Burien"), City of
Des Moines ("Des Moines"), City of Federal Way ("Federal Way"), City of Kent
("Kenf'), City of Renton ("Renton"), City of Tukwila ("Tukwila"), City of SeaTac
("SeaTac"), collectively referred to herein as the "Cities", and King County (the
"County"). The Cities and County may also be referred to herein individually as a
"Party" or collectively as the "Parties".
1. PURPOSE. The Parties have participated as members of an Off-Leash Task
Force for the purpose of promoting and facilitating the development and operation of a
regional off-leash dog area (hereinafter referred to as the "OLA") for public use in South
King County at Grandview Park within SeaTac. The purpose of this Agreement is to
provide for the said development and operation of the OLA.
2. CONDITION PRECEDENT. The Parties acknowledge that the County
holds the deed to Grandview Park, located within the city limits of SeaTac, subject to a
right of reversion to the United States if the property ceases to be used as a public park.
The County has closed the Park to public use due to financial difficulties. SeaTac has
declined to accept ownership of the Park due to similar financial difficulties. The Park is
now subject to the said reversion unless it be reopened to public park uses. Accordingly,
notwithstanding any contrary provision of this Agreement, the same shall not become
effective or enforceable until the County provides a deed placing ownership of the
Grandview Park in SeaTac.
The funding and other obligations of this Agreement shall be null and void unless Serve
Our Dog Areas (S.O.D.A.), a Washington non-profit corporation enters into an agreement
with SeaTac for development and operation of the off-leash dog area at Grandview Park,
generally in the fonn ofthe July 11, 2003 draft prepared by SeaTac.
3. AUTHORITY. This Agreement is entered into by the Cities and the
County pursuant to authority ofRCW 39.34.080 which provides that public agencies may
contract among themselves for perfonnance of any governmental activity which each is
authorized by law to perform, such as public parks and park activities.
4. PROPERTY DESCRIPTION. The Grandview Park, which is cotenninous
with the off-leash dog area, is legally described in Exhibit A, and is depicted on Exhibit
B, attached hereto and incorporated herein by this reference.
5. TERM OF AGREEMENT. This Agreement shall be effective as of the effective
date of the companion Agreement for Development and Operation of an Off-Leash Dog
Area at Grandview Park as described at Section 2, above. This Agreement shall then
Page I
&5
continue for the term of twelve (12) months. The Parties hereto shall have the option to
renew this Agreement for a second term of five (5) years, or such other tenn as may be
identical to the extension or term of a new Agreement between SeaTac and S.O.D.A.
6. FUNDING. The Parties hereby promise and agree to provide the cash
contributions itemized on Exhibit C hereto, which is incorporated herein by this
reference. Such funds shall be paid by the Parties to Kent which shall be the Parties'
fiscal agent pursuant to Section 9, below.
7. LIABILITY. The Parties expressly provide that no liability shall attach to any
party by reason of entering into this Agreement, except as expressly provided herein, and
that the benefits and responsibilities provided by this Agreement shall not establish any
special relationship or third-party benefit to any person or entity not a Party to this
Agreement.
8. INDEMNIFICATION. Each party agrees to be responsible for any and all
claims, damages, or other liabilities including costs of defense and attorneys' fees arising
out of the acts or omissions of its officers, employees, volunteers, and/or agents in the
perfonnance of the obligations of each party under this Agreement. The provisions of
this Section shall survive the expiration or tennination of this Agreement.
9. FISCAL AGENT. Kent shall be responsible for accepting, retaining, and
disbursing all of the Parties' funds contributed pursuant to this Agreement. In disbursing
funds to S.O.D.A., or directly to vendors and material suppliers, Kent shall coordinate
with SeaTac as to the propriety of such disbursements pursuant to the Agreement
between SeaTac and S.O.D.A. and actual improvements contracted or constructed at
Grandview Park.
10. SUPERVISION OF OPERATIONS. SeaTac shall enter into an
Agreement with S.O.D.A. for development, operation, and maintenance of the off-leash
dog area at Grandview Park. SeaTac shall also be responsible for oversight and
supervision of all development, operations, and maintenance perfonned by S.O.D.A.
pursuant to the said Agreement and shall, upon request of any Party hereto, provide
written information as to any and all such activities.
11. MAINTENANCE OBLIGATION. The Cities hereby agree to each provide a
maximum of sixteen (16) hours of personnel time and sixteen (16) hours of equipment
and tool use for the purpose of necessary maintenance beyond the capabilities of
S.O.D.A., or for mutually agreed capital construction projects and/or special maintenance
or restoration projects. Personnel time may include paid staff and/or volunteer time. All
City staff and volunteers who operate power equipment pursuant to this Section shall be
trained and certified in the safe operation of such equipment.
&y
Page 2
12. DESIGNATED REPRSENTATIVES. Each Party shall initially be
represented by their respective Directors of Parks and Recreation, or equivalent, for the
purpose of mutually discussing and resolving all matters arising pursuant to this
Agreement or development, operation, and maintenance of the OLA. Any unresolved
disagreements in regard to interpretation or effect of this Agreement or in regard to
development, operation, and maintenance of the OLA shall be submitted to the
jurisdiction of the King County Superior Court at Kent, Washington. The Parties may,
from time to time, appoint or reappoint representatives, by written notice to all other
Parties.
13. AUDITS AND INSPECTIONS. Any and all records and documents with
respect to matters governed by this Agreement shall be subject, at all times, to inspection,
review or audit by any Party to this Agreement.
IN WITNESS WHEREOF THE Parties hereto have executed this Agreement on
the dates indicated below.
CITY OF AUBURN
CITY OF KENT
By:
By:
Mayor
Mayor
Date:
Date:
Approved as to Form:
Approved as to F onn:
City Attorney
City Attorney
CITY OF BURIEN
CITY OF RENTON
By:
By:
City Manager
Mayor
Date:
Date:
Approved as to F onn:
Approved as to Form:
City Attorney
City Attorney
Page 3 [-5
CITY OF DES MOINES
CITY OF SEATAC
By:
By:
City Manager
City Manager
Date:
Date:
Approved as to Fonn:
Approved as to F onn:
City Attorney
City Attorney
CITY OF FEDERAL WAY
KING COUNTY
By:
By:
City Manager
Title:
Date:
Date:
Approved as to Form:
Approved as to Form:
City Attorney
Deputy Prosecuting Attorney
CITY OF TUKWILA
By:
Mayor
Date:
Approved as to Form:
City Attorney
Page 4
c-{,
EXHIBIT A
Legal Description:
A parcel of land in the NW 1ft of Section 15, Township 22 North, Range 4 East,
Willamette Meridian, King County, Washington, described as follows:
Beginning at the northwest corner of the W % of the NE 1ft NW ~; thence
Easterly in the north line thereof 663.60 feet to the northeast corner of said W Y2;
Thence southerly along the east line thereof to the northwest corner of the west 275 feet
of the SE ~ NE 1ft NW ~ of said Section 15; thence easterly in the north line thereof
275 feet; thence southerly to the southeast corner of said west 275 feet of the SE 1ft NE
~ NW ~; thence westerly along the south line thereof to a point which is 879.74 feet
east of the southwest corner of the NE 1ft NW 1ft; thence South 40° 21' W. 203.85 feet;
Thence South 0° 57' E. 93.0 feet; thence South 75° 00' W. 167.4 feet; thence south 20°
00' E. 32.72 feet; thence South 88° 28' W. to the west line of the SE 1ft NW y.. of said
Section 15; thence southerly along said west line 294 feet; thence westerly 190 feet
along the south line of the north 57 feet of the south 758 feet of the SW ~ NW ~ of said
Section 15; thence northerly 57 feet in a line parallel with the east line of said SW 1ft NW
1ft; thence westerly 20 feet in a line parallel with the north line of said SW 1ft NW 1/4 ;
thence northerly 171 feet in a line parallel with the east line of said SW 1ft NW 1ft; thence
westerly 20 feet in a line parallel with the north line of said SW ~ NW 1ft; thence
northerly 171 feet in a line parallel with the east line of said SW 1ft NW 1ft; thence
westerly 71 feet in a line parallel with the north line of said SW 1ft NW %; thence
northerly 220 feet to a point in the north line of the SW ~ NW ~ of said Section 15, 301
feet westerly of the NE corner thereof; thence westerly in said north line 66 feet; thence
northwesterly 230 feet, more or less, to the south line of the north 1090 feet of the NW
1ft NW 1ft of said Section 15 at a point 373 feet west of the east line of said NW 1ft NW
~; thence westerly in said south line 15.29 feet; thence northerly to a point in the south
line of the north 987 feet of said NW 1ft NW 1ft, 391.00 feet west of the east line thereof;
thence westerly in said south line 44 feet; thence northerly 176.56 feet to a point which
is 60 feet south and 433.60 feet west of the intersection of the east line of said NW ~
NW % and the south line of the north 751 feet thereof; thence westerly 63.28 feet in a
line parallel with the south line of said North 751 feet of said NW 1ft NW~; thence
northerly to a point in the south line of the north 430 feet of said NW ~ NW ~, which is
505 feet westerly of the east line of the said NW % NW ~; thence easterly in said south
line 13.73 feet; thence northerly to a point in the south line of the north 339 feet of said
NW 1ft NW ~ which is 493.56 feet westerly of the east line of the said NW ~ NW 1ft;
thence westerly in said south line 185 feet; thence northerly to a point in the south line
of the north 240 feet of said NW 1ft NW ~ which is 682 feet westerly of the east line of
the said NW ~ NW 1ft; thence westerly in said south line to a point in the center line of
Old Military Road; thence northerly in said center line to a point in the north line of the
south 60 feet of said north 240 feet of NW ~ NW ~; thence easterly in said north line to
a point in the west line of the east 113 feet of said NW 1ft NW 1ft; thence southerly in
said west line to a point in the said south line of the north 240 feet of said NW ~ NW 1ft;
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thence easterly in said south line 113 feet to the east line of said NW 14/ NW~; thence
northerly 240 feet in said east line to the point of beginning.
EXCEPT the following described parcels thereof conveyed to Kent School District No.
415 by the United States of America by Quitclaim Deed dated February 1, 1965
described as:
The west 120 feet of the north 648.09 feet of the west % of the NE 1j.¡ of the NW ~ of
Section 15, TSP 22 N, R 4 E, W.M., King County, Washington; and
The south 60 feet, except the east 113 feet thereof, of that portion of the north 240 feet
of the NW ~ of the NW ~ of Section 15, TSP 22 N. R 4 E, W.M., King County,
Washington, lying easterly of the center line of the Old Military Road, less roads; and
That portion of the south 99 feet of the north 339 feet of the NW ~ of the NW ~ of
Section 15, TSP 22N, R 4 E, W.M., King County, Washington, lying easterly of the
center line of Old Military Road, said parcel being described as that part lying easterly of
a line beginning at a point in the north line thereof which is 497.00 feet west of the
northeast corner and running thence southeasterly to the south line thereof at a point
which is 493.56 feet west of the southeast corner; and
That portion of the south 99 feet of the north 438 feet of the NW 1j.¡ of the NW ~ of
Section 15, TSP 22 N, R 4 E, W.M., King County, Washington, lying easterly of the
center line of Old Military Road, said parcel being described as that part lying easterly of
a line beginning at a point in the north line thereof which is 493.56 feet west of the
northeast corner and running thence southeasterly to the south line thereof at a point
which is 491.27 feet west of the s<;>utheast corner; and
That portion of the south 1.00 acre of the north 480 feet of the NW 1j.¡ of the NW ~ of
Section 15, TSP 22 N, R 4 E, W.M., King County, Washington, lying easterly of the
center line of Old Military Road, said parcel being described as that part lying easterly of
a line beginning at a point in the north line thereof which is 505.00 feet west of the
northeast corner and running thence southeasterly to the south line thereof at a point
which is 503.79 feet west of the southeast corner; and
That portion of the south 65 feet of the north 545 feet of the NW 1j.¡ of the NW ~ of
Section 15, TSP 22 N, R 4 E, W.M., King County, Washington, lying easterly of the
center line of Old Military Road, said parcel being described as that part lying easterly of
a line beginning at a point in the north line thereof which is 503.79 feet west of the
northeast corner and running thence southeasterly to the south line thereof at a point
which is 502.12 feet west of the southeast corner; and
That portion of the south 103 feet of the north 648 feet oftbß NW_% of the NW 1j.¡ of
Section 15, TSP 22 N, R 4 E, W.M., King County, Washington, lying easterly of the
center line of Old Military Road, said parcel being described as that part lying easterly of
a line beginning at a point in the north line thereof which is 502.12 feet west of the
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northeast corner and running thence southeasterly to the south line thereof at a point
which is 499.50 feet west of the southeast corner; and
That portion of the south 99 feet of the north 339 feet of the NW y.. of the NW y.. of
Section 15, TSP 22 N, R 4 E, W.M., King County, Washington, lying easterly of the
center line of Old Military Road, said parcel being described as the westerly 185.00 feet
of the part lying easterly of a line beginning at a point in the north line thereof which is
682.00 feet west of the northeast corner and running thence southeasterly to the south
line thereof at a point which is 678.56 feet west of the southeast corner.
,
TOGETHER WITH all right, title and interest the United States of America may have in
the banks, beds and waters of any streams or lakes opposite to or bordering upon said
lands, and in any alleys, roads, streets, ways, strips, gores, railroad rights of way and
irrigation ditch or canal rights of way crossing, abutting or adjoining said lands and in
any means of ingress or egress appurtenant to said lands.
TOGETHER WITH the right of joint use of existing roads over a parcel of land described
in Quitclaim Deed dated February 1, 1965 from United States of America to Kent School
District No. 415. .
TOGETHER WITH Government-owned improvements located thereon.
SUBJECT TO:
Reservations in the United States Patent andto Existing easements for public streets,
alleys, roads and highways, public utilities, railroads and pipelines.
Reservations of roadway easement over that portion of parcel adjoining Old logging
Road contained in Deed dated January 23, 1951, executed by the Midway Corporation,
a Washington Corporation, to Edgar Allen, a single man recorded January 26, 1951,
under Auditor's Field No. 4103463, records of King County, Washington.
Easement for electric transmission line granted by instrument dated January 27,1955,
executed by Midway Corporation, a Washington Corporation to Puget Sound Power and
light Company, a Massachusetts Corporation, recorded January 31, 1955 under
Auditor's File No. 4534889 records of King County, Washington.
Easement No. DA(s) 45-108-eng-771 dated June 4,1962 from Department of the Army
to the State of Washington, State Highway Commission for a buried drainage pipeline
across the access road.
All easements, liens, reservations, exceptions or interests of record or now existing on
the premises above described.
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aLA Joint Agreement
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EXHIBIT B
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DRA WING OF PARK AREA
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EXHIBIT C
Off-Leash Area Development
Cost Share Agreement
Option B: King County portion is 50% $35,697 + 2 = $17,848
Task Force City Population (2000 Census) Cost ex .05)
Auburn 40,314 $2, 016
Burien 31,881 $1,594
Des Moines 29,267 $1 ,463
Federal Way 83,259 $4,163
Kent 79,524 $3,976
Renton 50,052 $2,503
SeaTac 25,496 $1,275
Tukwila 17,181 $ 859
Cities 356,974 $17,849
King County $ 17,848
TOTAL $35,697
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