PRHSPSC PKT 07-14-2003
6.
City Hall
Mt. Baker Conference Room
City of Federal Way
CITY COUNCIL
Monday, July 14,2003
4:00 p.m.
Presentation Faber
Action Faber
Action
Action
Action
Information
Action
Information
Information
Kirkpatrick
Kirkpatrick
Schroder
Schroder
Schroder
Schroder
Schroder
1.
2.
CALL TO ORDER
PUBLIC FORUM
COMMISSION COMMENTS
APPROVAL OF JUNE 9, 2003 SUMMARY
COMMITTEE BUSINESS
A. Dumas Bay Centre/Knutzen Family Theatre Marketing
Program
B. Arts Commission Member Replacement
C. Interagency Agreement between State of Washington,
Washington State Patrol, City of Federal Way
Department ofPubJic Safety to Train Narcotics Canine
Team Training
D. MOU between BeUevue PoJice Dept., Federal Way Dept. of
PubJic Safety, Kirkland Police Dept., Tacoma Police Dept.,
and Washington State Patrol to provide ftamework for the
use of the HGI Stinger-equipped Bait Vehicles by the parties
ofthis MOU
E. West Hylebos Creek Trail Feasibility Project
F. Community Gardens Proposal FoUow Up
Go Federal Way Festival Days Memorandum of Understanding
H. Transfer of West Hylebos State Park
I. Kenwood Pit Property Transfer
30
4.
5.
PENDING ITEMS
. Celebration Park Art Sculpture Program
. Federal Way Coalition of Performing Arts
. Community Center
7.
80
NEXT MEETING -AUGUST 11,2003
ADJ OURNMENT
Committee Members:
Linda Kochmar, Chair
Mary Gates
Jack Dovey
Staff:
Jennifer Schroder, Director
Mary Jaenicke, Administrative Assistant
661-4041
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, June 9, 2003
4:00 porno
SUMMARY
In attendance: Council Committee members Chair Linda Kochmar, Jack Dovey and Mary Gates, Mayor Jean
Burbidge, Staff: David Moseley, City Manager, Donna Hanson, Assistant City Manager, Anne Kirkpatrick Director
of Public Safety, Karen Jorgenson, Assistant City Attorney, Kurt Reuter, Park Operations Superintendent, Bryce
Jensen, Aquatics Coordinator, Mary Jaenicke, Administrative Assistant.
Guests: CT. Purdom, Chair Parks & Recreation, Mark Freitas, Federal Way Fire Department, Andy Lucas, Citizen
Chair Kochmar called the meeting to order at 4:05 pom.
Chair Kochmar motioned to move the Public Forum to after committee business. Gates seconded motion passed.
Chair Kochmar motioned to add Parks 2003 Capital Improvement Program Revision to the agenda as item Eo Gates
seconded, motion passed.
PUBLIC FORUM
None
COMMISSION COMMENT
None
APPROVAL OF SUMMARY
Council members Dovey and Gates approved the May meeting minutes as written. Motion passed.
BUSINESS ITEMS
Update on Kenneth Jones Pool
Reuter introduced Bryce Jensen, the Assistant Aquatic Coordinator at the Kenneth Jones Federal Way Pool. Jensen
reported that the interior of the building is currently being painted. It should be completed today. Phone lines are
being moved, and the front counter is being renovated. Class registration is going well. Some classes are filled with
waitlists. The County is finishing up work on the boiler. The grand opening is scheduled for June 25. Reuter
reported on the changes that are taking place outside of the facilityo The maintenance staff has begun clean up of the
landscaping. A new sign will be installed prior to the grand opening.
Code Amendment Updatine: Chapter 6. Criminal Code
Jorgensen reported that Chapter 6 of the Criminal Code needed to be amended to include stalking. This was
inadvertently omitted when the code was adoptedo Jorgensen stated that the code would be effective in five days
instead of the usual 30 days. Dovey moved approval of the amendment to the Federal Way City Code, Chapter
6, Criminal Code, and forward to full Council for consideration at the June 17,2003 City Council meeting.
Gates seconded, motion passed.
Benton County Jail Services Interlocal Ae:reement
Jorgensen reported that this is an InterIocal Agreement with Benton Countyo The city is not in need of their facilities
at this time, but this agreement would provide the City another facility to house prisoners. The rate is $55 for every
24-hour period. Dovey stated that staff has worked hard to find other alternatives to housing inmates at a lower fee.
This fact needs to be acknowledged at the City Council meeting. Moseley agreed that it is an opportunity to
demonstrate to the community that historically we were using King County services exclusively, and we are now
utilizing other services. This reduces our incarceration costs. Gates moved approve the Benton County Jail
Services Interlocal Agreement and forward to full Council for consideration at the June 17, 2003 Council
meeting. Dovey Seconded. Motion Passed.
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, June 9,2003 Summary
Page 2
Hylebos State Park
Reuter reported that Schroder has been in touch with Frank Boteler, Deputy Director of Washington State Parks. He
has forwarded the city's request to the State Park Commission that the City of Federal Way has an interest to assume
ownership and operation of Hylebos State Park. They have indicated that they would be receptive to a formal
proposal that transfers the Park to the City of Federal Way. Their staff will begin the process for the City to assume
the ownership of the property. This item will be on their August meeting agenda. Washington State Parks has asked
that the City of Federal Way submit a letter to the state park commission indicating our interest to assume the West
Hylebos State Park property. Moseley stated that there are three conditions that need to be put in the letter 1) Money
in the Capital Budget for Boardwalk and Parking Lot improvements. 2) The Marcx House. 3) Eligibility for future
funding.
Parks 2003 Capital Improvement Proe:ram Revision
Reuter reported that a representative from Loss Control Consultants toured all city park facilities. Stan Osborn, Park
Maintenance Supervisor, accompanied the representative on the tour of the play areaso The Olympic View Park play
area was identified as being out of compliance with National Playground Safety Institute Standards. Staff is
requesting to move Olympic View Park to the top of the priority list for playground replacement. It was requested
that staff look into which parks would qualify for CDBG funding, particularly Lakota Park at this timeo If Lakota
Park does qualify, staff needs to act quickly. The committee discussed if the playground should be shut down now.
Chair Kochmar suggested discussing the liability situation with the insurance broker, and then make a management
decision based on that discussion. Gates motioned to r~commend to Council a "do pass" to reprioritize the
approved 2003 Capital Improvement Program funding for playground replacement and use the allocated
funding for Olympic View Park, and to place this item before Council on June 17, 2003, business agenda.
COMMISSION COMMENT
CT. Purdom stated the Parks and Recreation Commission is continuing to work on neighborhood parkso Last month
the commission hosted a public meeting involving the Thompson propertyo There was a good discussion regarding
the merits and demerits of constructing a full size basketball court in that park, and the impact that the court would
have on the parking. The commission will hold a second rneeting in the fall. They will try to hold the rneeting at the
large apartment complex adjacent to the park property. The goal is to try and involve younger children, and discuss
the type of playground that they would enjoy. The commission also discussed having a design charette as part of the
meetingo
PUBLIC COMMENT
Mark Freitas addressed the committee regarding the possibility of a rnerger of multiple fITe districts. He provided
the committee with copies of the Federal Way Fire Department 2002 annual report, and the Fire Districts rnerger
study overview report. Freitas stated that the merger study is being conducted by and administrator from four
different areas. Those areas are: 1) Federal Way Fire Department. 2) Burien Fire Department. 3) Des Moines Fire
Department. 4) North Highline Fire Department. Freitas stated the merger is based on three core values: 1) No
decrease in level of service to the communityo 2) Maintain local community identity and involvement. 3) No hanD to
our employees. The Federal Way Fire Department is a merged department. The Federal Way community was
comprised of 4-5 fire departments, and decided over the years to merge to provide a better level of service to the
community. This is what they are exploring at this time with other communities. Freitas stated the cost of
Government forces the department to look at how they do business, and how they are funded. At this time the
department is in the fact-finding process. There is still a lot of work to be doneo This is a 12-18 month process.
Implementation would take place in 2005.
PENDING ITEMS
Kenwood Pits - Reuter reported that King County approved the transfer of the property, and we are waiting for the
Deed.
NEXT MEETING
July 14, 2003,4:00 p.m. in the Mt. Baker Conference Room
ADJOURNMENT - Meeting adjourned at 5:05pom.
S.B
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
MEMORANDUM
Date:
To:
From:
Via:
Subject:
July 7, 2003
PRHSPS Council Committee
Mary Faber, Recre tion and Cultural Services Superintendent
DavidM e e anager
Arts Commiss n Member Replacement
Backi!round:
The by-laws of the Arts Commission states that if a Commissioner has two unexcused absences
the Commission may request that the Commissioner be removed from the Commission.
Commission Member Joe Martinez has four unexcused absences in 2003. At the July 3,2003
Arts Commission meeting the Commission passed a motion to recommend to Council that Joe
Martinez be removed from the Commission and alternate member, Ted Nelson be appointed to
member statuso
Committee Recommendation:
Motion to recommend to Council a "do pass" to remove Arts Commissioner Joe Martinez ftom
the Commission and appoint Ted Nelson as a voting member ofthe Arts Commission, to fiU the
unexpired term of Commissioner Joe Martinez through December 31,2004, and forward to FuB
Council on August 5, 2003.
AJ»J>ROV AL OF COMMJ'I"n:lf: REPOnT:
Committee Chair
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Committee Member
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City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
July 14, 2003
To:
Parks, Recreation, Human Services & Public Safety Council Committee
From:
Anne E. Kirkpatrick, Chief of Police 0- ~
David ~Dger
Interagency Agreement between State of Washington, Washington State Patrol, and the
City of Federal Way Department ofPubJic Safety for Narcotics Canine Team Training
Via:
Subject:
Backl!:round: To train narcotics canine team to meet Criminal Justice Training Commission standards in
order to provide additional narcotics canine law enforcernent resources in the Puget Sound area. The
training will allow the Canine Handler and the narcotic detection canine to meet minimum CJTC training
standards as set forth in the Washington Administrative Code (WAC) 139-05-915, and be eligible to
successfully participate in a CJTC narcotic canine certification.
Start-up Costs: The City is responsible for aU costs associated with the care and upkeep of the canine,
and for lodging and subsistence costs ofthe Canine Handler should he/she elect to eat meals an,yor lodge
at the WSP Academy during this trainingo
Committee Recommendation: Motion to approve and accept this request for an Interagency Agreernent
between State of Washington, Washington State Patrol, and the City of Federal Way Department of Public
Safety for Narcotics Canine Tearn Training, and forward to full Council for consideration at its JtHy+5, 20030
"'ZJ\A.st 5
APPROV AL OF COMMITtEE I{EPORT:
Committee Chair
Committee Member
Committee Mclilber
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WSP No. CO40068GSC
INTERAGENCY AGREEMENT
BETWEEN
STATE OF WASHINGTON
WASHINGTON STATE PATROL
AND
CITY OF FEDERAL WAY
DEPARTMENT OF PUBLIC SAFETY
THIS AGREEMENT, pursuant to Chapter 39034 RCW, is made and entered into by and
between the Washington State Patrol, hereinafter referred to as 'WSP,1I and the City of Federal
Way Department of Public Safety, hereinafter referred to as "Cityo"
ITIS THE PURPOSE OF THIS AGREEMENT to train a narcotics canine team to meet
Criminal Justice Training Commission standards in order to provide additional narcotics canine
law enforcement resources in the Puget Sound area.
IT IS, THEREFORE, MUTUALLY AGREED THAT:
STATEMENT OF WORK
WSP will provide a minimum of 200 hours of narcotic canine training for one City narcotics canine
team in accordance with WAC 139-05-9150 The majority of the training will be conducted at the
WSP Academy in Shelton.
The City shall designate a commissioned law enforcement officer to train as a canine handler
(Canine Handler)o WSP shall train the Canine Handler prior to this training on how to select a
canine; the Canine Handler is responsible for locating a canine candidate prior to the classo The
WSP will retain the authority to determine, at its sole discretion, whether a canine is unfit for
further training after the canine's acceptance into the program. In the event a canine is unable to
complete the training, a replacement canine, if available, will be assignedo WSP is not
responsible for the selection or provision of a replacement canine.
WSP will work with the Canine Handler to ensure every opportunity is afforded to ensure
successful completion of the trainingo However, the WSP may determine, at its sole discretion,
that the Canine Handler selected by the City does not display the aptitude necessary for the
canine training program.
Through the course of training, the City is responsible for all costs associated with the care and
upkeep of the canine, and for lodging and subsistence costs of the Canine Handler should he/she
elect to eat meals and/or lodge at the WSP Academy during this trainingo
Upon completion of the training the Canine Handler and the narcotic detection canine will have
met minimum Criminal Justice Training Center (CJTC) training standards as set forth in
Washington Administrative Code ~AC) 139-05-915, "Requirements of training for law
enforcement and corrections dog handlers and certification of canine teams" and be eligible to
successfully participate in a CJTC narcotic canine certificationo
Page 1 of 3 ~ '2-
~. . ~
v
INTERAGENCY AGREEMENT BETWEEN THE WASHINGTON STATE PATROL AND CiTY
OF FEDERAL WAY DEPARTMENT OF PUBLIC SAFETY (continued)
PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this Agreement shall commence on
July 1, 2003, and be completed on September 5, 2003 unless terminated sooner as provided
herein.
The training period will be from July 14, 2003 through September 5, 2003, with a one-week
intermission during the week of August 4, 20030 Training will be conducted four days a week. It is
. anticipated that the Canine Handler will accrue 30 hours per workweek of training with an
additional 10 hours being dedicated to commute timeo This will result in approximately 210 hours
of canine specific training timeo .
GENERAL PROVISIONS
WSP staff providing services under the terms of this Agreement shall be under the direct
command and control of the Chief of WSP or designee and shall perform the duties. required by
this Agreement in a manner consistent with WSP policy and regulations, applicable state and local
laws, and the Constitutions of the State of Washington and. the United States. The assignment of
personnel to accomplish the purpose of this Agreement shall be at the.discretioh of the Chief of
WSP or designee. .
NONDISCRIMINATION
In the performance of this Agreement, both parties shall comply with the provisions of Title Viol.
the Civil Rights Act of 1964 (42 USC 200d); Section 504 of the Rehabilitation Act of 1973 (29 USC
794); Chapter 4R60 Revised Code of Washington; and Title I of the Americans with Disabilities.
Act (42 USC 12111-12117), as flOW or hereafter amended. Both parties shall not discriminate on
the grounds of race, color, national origin, sex, religion, màrital status, age, creed, Vietnam-era
and disabled status, or the presence of any sensory, mental, or physical handicaþo
AGREEMENT MANAGEMENT
The work described herein shall be performed under the coordination of Commander Steve Neal
of the City, and Lieutenant Ron Holstrom of WSP, or their successors. They shall provide
assistance and guidance to the other party necessary for the performance of this Agreement.
INDEMNIFICATION .
Each party shall defend, protect and hold harmless the other party from and against all claims,
suits and/or actions arising from any negligent or intentional act or omission of that party's
employees, agents, and/or authorized subcontractor(s) while performing this Agreement.
AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall
not be binding unless they are in writing and signed by personnel authorized to bind each of the
parties.
TERMINATION.
Except as otherwise provided in this Agreement, either party may terminate this Agreement upon
thirty (30) days' written notification to the other party~ If this Agreement is s.o terminated, the
terminating party shall be liable only for performance in accordance with the terms of this
Agreement for performance prior to the effective date of termination.
Page 2 of 3
C,5
< I.
,
INTERAGENCY AGREEMENT BETWEEN THE WASHINGTON STATE PATROL AND CITY
OF FEDERAL WAY DEPARTMENT OF PUBLIC SAFETY (continued)
SAVINGS
In the event funding from state, federal or other sources is withdrawn, reduced or limited in any
way after the effective date of this Agreement and prior to normal completion, WSP may terminate
the Agreement under the Termination clause, subject to renegotiation under those new funding
limitations and conditionso
DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined in the following
manner: The Chief of WSP shall appoint one member to the Dispute Boardo The City shall
appoint one member tÇ> the Dispute Boardo The Chief of WSP and the City shall jointly appoint an
additional member to the Dispute Board. The Dispute Board shall evaluate the dispute and make
a determination of the disputeo The determination of the Dispute Board shall be final and binding
on the parties hereto. If applicable and as an alternative to this process, either of the parties
may request intervention by the Governor, as provided by RCW 430170330, in which event the
Governor's process will control.
ORDER OF PRECEDENCE
In the event of any inconsistency in the terms of this Agreement, unless otherwise provided
herein, the inconsistency shall be resolved by giving precedence in the following order:
1. Applicable federal and state statutes and regulations;
20 Special Terms and Conditions contained in the Statement of Work
3. General Terms'and Conditions contained in this Agreement
40 Any other provisions of the Agreement, whether incorporated by reference or otherwise.
ALL WRITINGS CONTAINED HEREIN
This' Agreement contains all the terms and conditions agreed upon by the partieso No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind any of the parties hereto.
IN WITNESS WHEREOF, the parties have executed this Agreement.
State of Washington
Washington State Patrol
City of Federal Way
Department of Public Safety
Ronal Wo Serpas, Chief
,Signature
Date
Date
Budget and Fiscal Services
OJte
APPROVED AS TO FORM BY THE OFFICE OF THE ATTORNEY GENERAL 2/12/02
Page 3 of 3
L~Y
5.0
City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
July 14, 2003
To:
Parks, Recreation, Human Services & Public Safety Council Committee
Subject:
Anne E. Kirkpatrick, Chief of Police
David M~ger
MOD between Bellevue Police Dept., Federal Way Dept. of Public Safety, Kirkland
Police Dept., Tacoma Police Dept., and Washington State Patrol to provide framework for
the use ofHGI Stinger-equipped Bait Vehicles by the parties of this MOD
{J[-j(-.
From:
Via:
Baclæround: HGI Stinger allows law enforcement agencies to track, locate and immobilize Bait Vehicles
used during covert auto theft operations. When activated by movement or otherwise, the Bait Vehicle wiU
send a message to a server located at WSP's Tacoma/Olympia Communications Center. At that time,
WSP will contact the Bait VehicJe User Agency, and assist them in tracking and locating the Bait Vehicleo
When authorized the WSP Communications Center can send a signal to the Bait Vehicle to interrupt the
ignition system and immobilize the vehicJe in order to allow auto theft suspect apprehension.
Start-up Costs: The parties of this MOU are responsible for installing and maintaining their own Stinger
equipment and Bait Vehicles. WSP will maintain the operating server and associated software.
Committee Recommendation: Motion to approve and accept this request for a MOU between Bellevue
PoJice Dept., Federal Way Dept. of PubJic Safety, Kirkland Police Dept., Tacoma Police Dept., and
Washington State Patrol, and forward to full Council for consideration at its~, 2003.
~iJ u.:st ~ .
APPROVAL OF COMMITTEE REPORT:
Co'mmittec Chair
Committee M~nìber
. .ComitafitéèMember
" . "."::'..." " :,
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WSP No. C040076GSC
MEMOAANDUM OF UNDERSTANDING
BETWEEN
BELLEVUE POLICE DEPARTMENT,
FEDERAL WAY DEPARTMENT OF PUBLIC SAFETY,
KIRKLAND POLICE DEPARTMENT,
TACOMA POLICE DEPARTMENT
AND
WASHINGTON STATE PATROL
This Memorandum of Understanding (MOU), pursuant to Chapter 10.93 RCW fyVashington
Mutual Aid. Peace Officers Powers Act) and Chapter 39.34 RCW (Interlocal Cooperation Act), is .
made and entered into by and between the Bellevue Police Department; the Federal Way
Department of Public Safety; the Kirkland Police Department; the Tacoma Police Department; and
the Washington State Patrol fyVSP)o
The purpose of this MOU is to provide a framework for the use of HGI Stinger-equipped Bait
Vehicles (Bait Vehicles) by the parties to this MOU.
1.
Introduction. HGI Stinger allows law enforcement agendes to track, locate and
immobilize Bait Vehicles used during covert auto theft operations. While using this
system, law enforcement officers from agendes partidpating in this MOU (User Agendes)
place Bait Vehicles in likely auto theft locations. When activated by movement or
otherwise, the Bait Vehicle will send ~ message to a server located at WSP's
Tacoma/Olympia Communications Center. The WSP Communications Center will then
contact the Bait Vehicle User Agency, and assist that agency in tracking and locating the
Bait Vehicle. .
If authorized by the User Agency or some other law enforcement agency with direct line-
of-sight to the Bait Vehicle, the WSP Communications Center may also send a signal to
the Bait Vehicle to interrupt the Bait Vehicle's ignition system and immobilize the vehicle in
order to allow auto theft suspect apprehensiono
2.
Scope of Work. The parties to this MOU agree to the following:
2.1 Definitions
WSP Coordinator. WSP shall provide a Bait Vehicle coordinator (WSP Coordinator) to
coordinate the use of Bait Vehicles by the parties to this MOU. The purpose of the WSP
Coordinator is to ensure that Bait Vehicles are deployed according to this MOU; the WSP
Coordinator shall also ensure that the number of Bait Vehicles deployed will not interfere
with the normal operations of the WSP Communications Center.
Primary Officer. The User Agency primary contact that oversees the deployment of the Bait
Vehicle and ideally is the closest officer to the stolen Bait Vehicle when initiating the stop
and apprehension.
Secondary Officer. The User Agency alternate contact that works with the Primary Officer
during Bait Vehicle deployment and when initiating the stop and apprehension.
User Agency. The party to this MOU that deploys and recovers Bait Vehicles according to
the terms of this MOUo
Page 1 of 6 Q - L
MEMORANDUM OF UNDERSTANDING
STINGER-EQUIPPED BAIT VEHICLES
2.2 Sequence of Events
202.10 Pre-Deployment. User Agéncies must contact the WSP Coordinator prior to Bait
Vehicle deployment to ensure that the number of Bait Vehicles deployed at anyone
time will not exceed WSP Communications Center capabilities. The User Agency
must also provide a Primary Officer and Seconary Officer/alternate contact for the
User Agency that will be contacted by WSP Communications Center if the Bait
Vehicle alarm system is activated. The User Agency shall ensure that the Bait
Vehicle and associated on-board Stinger equipment is functioning properly prior to
Bait Vehicle deployment.
2.2.2. Deployment. The Primary Officer shall provide to the WSP Communications Center
the following information immediately after the Bait Vehicle is deployed and armed:
. Specific Bait Vehicle identifying information
. Location of deployed Bait Vehicle
. Primary Officer and Secondary Officer/alternate user contact information
The WSP Communications Center shall inform the Primary Officer or alternate
whenever a low battery voltage message is received from the Bait Vehicle.
2.2.3. Alarm Activation. The WSP Communications, Center shall inform the Primary Officer
of BaitVehicie alarm activation, including the type of activation and other Bait
Vehicle information as possible. Other law enforcement agencies shall not respond
to Bait Vehicle alarm activation unless requested by the User Agency. The WSP
Communications Center shall notify other law enforcement agencies as appròpriate,
and shall oontinue to monitor the Bait Vehicle until advised otherwise by the User
contact, the Primary Officer, or the WSP Coordinator.
If the Bait Vehicle remains stationary after alarm activation, the User Agency
(preferably the Primary Officer and Secondary Officer) shall survey the Bait Vehicle
location to determine the cause of the alarm. The User Agency shall advise the
WSP Communications Center of when this survey begins, when the User Agency
clears the Bait Vehicle location, and whenlif the Bait Vehicle has been recovered or
redeployed to another location.
2.2.4. Apprehension. The User Agency shall respond to a possible stolen Bait Vehicle
according to its own policies and procedures. The Primary Officer may order the
WSP Communications Center to disable the Bait Vehicle'~ ignition system once the
Primary Officer a) maintains direct line-of-sight to the Bait Vehicle; b) can identify the
Bait Vehicle visually by license number; and c) determines that the Bait Vehicle can
be safely disabled.
The Primary Officer's responsibilities under this section may be passed to another
law enforcement officer if necessary, however, any law enforcement officer that
assumes these responsibilities must be trained in the use of the Stinger system to
disable Bait Vehicles according to his/her law enforcement agency's regulations.
2.2.5. Recovery. The User Agency is responsible for the clean up and recovery of its Bait
Vehicles regardless of which law enforcement agency apprehended the suspect(s).
Page 2 of 6
D--3
MEMORANDUM OF UNDERSTANDING
STINGER-EQUIPPED BAIT VEHICLES
2.3 Maintenance. The parties to this MOU are responsible for installing and maintaining their
own Stinger equipment and Bait Vehicles. WSP shall also be responsible for maintaining
and operating the server and associated software located at WSP.
2.4 Loan ofWSP Bait Vehicles. WSP may loan its own Bait Vehicles to other parties to this
MOU, however any party using WSP Bait Vehicles shall be responsible for operating costs
of the Bait Vehicle and shall follow WSP BaitVehicie Policy during its use. This policy is
attached to this MOU as Exhibit A.
2.5 TråininQo Each party to this MOU shalt ensure that any of its officers that deploy, monitor
and recover Bait Vehicles have received training from the system vendor on its use, or an
equivalent training program that incorporates this information. Likewise, each party to this
MOU shall ensure that its law enforcement officers that assume the Primary Officer's
responsibility for issuing a disablement command have been trained on safely and
effectively stopping Bait Vehicles.
Period of Performance. Subject to its other provisions, the period of performance of this
MOU shall start on the date of the final signature to this MOU, and shall continue for a
period of five (5) years unless terminated sooner as provided herein.
3.
4.
Agency Representatives. The following persons or their successors represent the
parties in matters involving this MOU:
For the Bellevue Police Department:
Chief Jim Montgomery
PO Box 90012
Bellevue W A 98009
For the Kirkland Police Department:
Chief Stan Aston
123 Fifth Avenue
Kirkland W A 98033
For the Washington State Patrol:
WSP Coordinator:
Sergeant Charles H. Akau
Tacoma Criminal Investigation Unit
Telephone: (253) 536-4371
5.
For the Federal Way Department of Public Safety:
Director Ann Kirkpatrick
34008 9th Avenue South
Federal WayWA 98003
For the Tacoma Police Department:
Lieutenant Anthony Abuan
Criminal Investigation Division
930 Tacoma Avenue
Tacoma W A 98402
WSP Tacoma/Olympia Communications Center:
Mr. Robert L. Cutcher
Telephone (253) 536-6210
Hold Harmless. Each party shall indemnify, defend, protect and hold harmless the other
parties from and against all claims, suits and/or actions arising from any negligent or
intentional act or omission of that party's employees or agents while performing under this
MOUo
Page 3 of 6
() -Ii
MEMORANDUM OF UNDERSTANDING
STINGER-EQUIPPED BAIT VEHICLES
6.
Termination. Except as otherwise provided in this MOU, any party may terminate its
participation is this MOU upon thirty (30) days' written notification to the other parties. If a
party's participation in this MOU is so terminated, the terminating party shall be liable only for
performance in. accordance with the terms of this MOU for performance prior to the effective
date of terminationo
IN WITNESS WHEREOF, the parties have executed this MOU.
For the Bellevue Police Department:
For the Federal Way Department of Public Safety:
Signature
Signature
Date
Date
For the Kirkland Police Department:
For the Tacoma Police Department:
Signature
Signature
Date
Date
For the Washington State Patrol:
Ronal W. Serpas, Chief
Date
Approved as to form:
Assistant Attorney General
Date
Budget and Fiscal Services
Date
Page 4 of 6
D~
Exhibit A
WSP BAIT VEHICLE POLICY
A bait vehicle is a specially equipped vehicle used to target and apprehend auto thieves. The
Washington State Patrol and other law enforcement agencies have bait vehicles that are
monitored by Tacoma Communications. Washington State Patrol bait vehicle(s) shall only be
deployed after approval by the Bait Vehicle Coordinator. All personnel using bait vehicle
software, responding to bait vehicle calls, and deploying the bait vehicle shall be familiar with
bait vehicle policy and procedures and receive training approved by the Criminal Investigation
Division (CIO) commander. The bait vehicle shall not be used for any other purpose unless
approved by the CID commander. '
Any law enforcement agency requesting to use the agency bait vehicle shall obtain approval
from the Bait Vehicle Coordinator and sign a Use Agreement contract with the Washington
State Patrol. The contract will require agency bait vehicle policy and procedures to be followed
by the agency and all officers who may respond or deploy the bait vehicle. The contract will
also require all officers responding.to or deploying a bait vehicle to receive training approved by
the department prior to deployment.
The Bait Vehicle Coordinator is the CIO Auto Theft Unit sergeant to whom the bait vehicle is
assignedo
Bait Vehicle Deployment
Bait vehicles should be deployed in areas and at times where auto theft is prevalent. Tacoma
Communications shall be advised when any department-monitored bait vehicle is deployed
statewide. Communications shall be advised of the location, agency contact (this person shall
be available 24 hours a day), bait vehicle information, and any other information required by the
Bait Vehicle Coordinator or Communications. Communications shall immediately advise the
agency contact person whenever a low battery voltage signal is received.
Bait Vehicle Activation
When a bait vehicle is activated, Commu~ications shall advise the deploying agency' contact
person, responsible agency communications center, and local patrols when appropriate. The
information should include the type of activation, vehicle information, and bait vehicle ,location
and direction of travel. Communications shall monitor the bait vehicle until advised otherwise
by the deploying agency contact person, on-duty supervisor, or agency Bait Vehicle
Coordinator.
Bait Vehicle Response (Not Stolen)
Departmental personnel shall not respond to a bait vehicle activation (stolen or not) when the
vehicle is deployed by another agency unless requested by that agency. An activated (not
stolen) bait vehicle indicates a vehicle's door or trunk has been opened or the ignition has been
turned on. At least two officers should respond to this type of call and ensure that no suspects
are inside or near the vehicle. Officers shall advise Communications of the disposition of the
response to include location, occupants, and any damage to the vehicle observed.
Communications shall notify the Bait Vehicle Coordinatoro
Bait Vehicle Response (Stolen)
A stolen bait vehicle shall be treated like any other felonyo Two officers shall respond unless a
supervisor approves otherwise. The primary officer (officer closest to the vehicle) shall advise
Communications of the location and direction of travel when the vehicle is in sight. For the
purposes of disabling or engaging special equipment on the bait vehicle, the primary officer
Page 5 of 6
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MEMORANDUM OF UNDERSTANDING
STINGER-EQUIPPED BAIT VEHICLES
shall be Close enough to accurately determine the identity of the bait vehiCle, its license
number, speed, and other circumstances necessary to safely and effectively stop the vehiCle.
Before an officer decides to disable a bait vehiCle, the officer shall consider the following:
. Roadway type and characteristics
. Pedestrian traffic
. Traffic
. Bridges and overpasses
. . Erratic driving
. Weapons
. Other information known to the officer at the time
Pursuit, Pursuit Immobilization Technique (PIT), and Use of Force policies shall apply.
Officers shall not pursue a bait vehicle unless the bait vehiCle equipment is defeated and
Communications can no longer track the vehiCle. .
The spike strip and PIT maneuver shall not be used unless the bait vehicle cannot be tracked
and the policies governing these procedures are adhered to.
Whenever bait vehicle equipment is defeated, the departmental Bait Vehicle Coordinator,
. deploying agency supervisor, and appropriate law enforcement agency communications shall
be advised to locate the vehicle.
When the Global Positioning System (GPS) is lost, Communications shall provide responding.
officers the last known position and other appropriate information. Officers should respond to
the last known location and request the horn be activated if appropriate.
When a stolen bait vehicle is recovered, it shall not be used again until the mechanical and bait
equipment systems have been deemed working properly by the Bait Vehicle Coordinator.
Page 6 of 6
D-l
5.E
PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT
MEMORANDUM
Date:
To:
From:
Via:
Subject:
July 11, 2003
PRHSPS Council Committee
Jennifer Schroder irector'
David Mos
West Hylebos
--.
The purpose of this memorandum is to forward to the City Council the Parks
Commissions findings and recommendation to not pursue a trail system in the West
Hylebos Creek basin. The foUowing summarizes the history ofthe project, the
community input and the commission's basis for its recommendation.
Project Backeround
The Hylebos Drainage Basin is a significant local and regional environmental resource
within the City of Federal Way. Federal Way has identified Hylebos Creek and the
associated West Hylebos Wetland as resources in need of both protecting and restoring.
Historically, Hylebos Creek has provided locally, significant habitat for many different
aquatic species including salmonoids such as Chinook salmon. Federal Way, King
County, Washington State Parks and local community activist groups have worked
together to develop the West Hylebos Wetlands State Park, one of the headwaters to
Hylebos Creek. Federal Way's Surface Water Utility and Parks Department are
exploring opportunities to co-develop a management plan for a portion of the creek
system that wiJ] maximize resource utilization consistent with common goals such as
public education, involvement and recreation.
CH2MHILL, working with Bruce Dees and Associates was selected to assist in the
development of a long range planning document for Surface Water UtiJity stream
restoration/preservation needs and to explore the feasibiJity for a trail within the corridor
ofthe West Hylebos Creek as a component ofthe City's trail system. Bruce Dees, and
Associates (Bruce Dees) conducted the trail feasibility element covering the Hylebos
Creek Corridor within the City of Federal Way along the west fork from the power line
trail north around the Wetlands of the West Hylebos State Park and south to 373rd with
potential connections identified.
Projects Public Process Summary
The Parks and Recreation Commission held two public meetings to solicit input ftom the
community and from the property owners whom would be directly impacted by the
proposed trail. The meetings were held on September 5 and October 3. Comments
have been primarily of concern of having a trail in a secluded area, and opposition toward
any proposal to connect trail access from the neighborhoods to the west of the creek.
~-\
Based on the public comments received, the Parks Commission asked staff to develop a
trail survey that would soJicit feedback on the community needs for trails, including
feedback on the purpose(s) the community wi]] use trails. The commission was
concerned that in order to make a recommendation on whether to support the proposed
trail in the West Hylebos Creek basin, better understanding is needed of how the
proposed trail fits comprehensively with the citywide community vision/needs for trails.
The Trail Survey was conducted for four weeks (Nov 22 - Dec 20th). Survey was mailed
to all citizens that attended public meetings on the trail and posted on the city's web site.
Total of 196 surveys were received. A copy ofthe survey results is included with this
update.
Commissions findin2,s and recommendation
After reviewing the survey results, citizen input and reviewing the City's policy on trails,
the Parks Commission passed a motion at their February 6th meeting to not pursue
consideration of a trail system in the West Hylebos Creek. Their decision not to pursue
the trail was based on the following findings:
1) Insufficient pubJic support for a trail that would Jink neighborhoods and connect to
the overalJ citywide park system.
2) To minimize impact to the natural habitat a trail would be limited to 5 feet wide,
which does not conform to the city's trail standard of a 12 foot wide trail.
3) Trail would not be visible from surrounding properties and roadways, preventing site
lines into the trail and potentialJy posing an un-safe condition to users.
4) The amount oftransient activity throughout this open space poses un-safe conditions
to users. '
The Parks Commission is however, in support of stream restoration and acquisition as
components to stewardship, protection and education ofthis unique resource.
Committee Recommendation:
Motion to recommend a "do pass" to the City Council to acceptthe Parks Commissions
recommendation to not pursue a trail system in the West Hylebos Creek.
AI)PROVA hÖ It COM MIT'J'RE :REPO RT: .
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S.F
CITY OF FEDERAL WAY
PARKS, RECREATION, AND CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
July 14, 2003
PRHSPS Cæunc 0 mmittee
David Mos ity anager
CoT. Purdom, hair, Park and Recreation commission'f< R
Community Gardens Proposal Follow Up
J
~C,\
During the fall of 2002, the Parks and Recreation Commission discussed the creation of a community
garden in Federal Way. The idea for this project came from Federal Way resident, Barbara Reid, whó
during the September 2002 meeting, came before the commission and presented her idea to create a
"Community Garden" at the Blueberry Farmo
After lengthy discussion, the commission decided to recommend to council committee that no further
action be taken regarding this program. Ms. Reid was informed of the position taken by the
commission and the rationale for this decision. However, the commission's findings and
recommendation was not forwarded to Council Committee last September. Therefore, we are proyiding
you with the commission's recommendation at this timeo
Reasons cited for not recommending the program are as follows:
1. The close proximity to Hylebos creek makes this property a sensitive area. Wetland setbacks
require a minimum distance of two hundred feet from the edge of the wetland to any development. If
this area were to be interpreted as an environmentally sensitive area, it may require an Environmental
Impact Study. The garden would be required to employ organic farming methods with no herbicides or
pesticides being used to controls weeds and insectso
20 To date, the primary user group has been identified as seniorso Lack of restroom facilities and the
uneven terrain of the site would make it difficult for some to be comfortable while there. The parking
area is also unimproved and would require grading. Portable restroom facilities cost approximately
$75 per month to rent.
3. Community Gardens in other cities are fenced to control vandalism and thefto This site would not be
fenced and therefore vulnerable to that type of problemo Transient activity in this area would also pose
a risk of theft and presents other safety issues that would need to be addressedo
4. This program is not on the approved work plan of the commission. This program is also not on the
six year rIP list. The commission would have to reprioritize these plans to accommodate a community
garden programo
50 No funding has been identified for such a program. Staff support from both the parks and recreation
divisions would be required to effectively manage a program of this type. Successful community
garden programs require a substantial amount of staff time. The blueberry farm is currently managed
as open space because we simply do not have the time to maintain the site as a " Blueberry Farm".
~-\
The cost to implement this program would be two fold. The first component is the start up cost and the
second element would be ongoing maintenance and operation. Start up costs would include
construction of raised beds, an irrigation system, perimeter fencing, and the accounting infrastructure
to support processing of rental fees.
The ongoing maintenance and operation costs would include regular spring, summer and fall
maintenance and irrigation water. This would also involve processing the plot rentals, resolving
disputes, managing the security of the site and the basic day to day management of the site.
Staff estimates the initial startup cost to be approximately $55,000 and the ongoing M&O to be
approximately $20,000. These costs assume the garden would be located at a site with restroom
facilities. If not, portable restroom rental costs would need to be added. Cost of this service is
approximately $1,000 per year.
One funding mechanism for this program would require Council to direct staff to divert funding from
existing operationso The other option is to prepare a new program request that would be considered as
part of the 2005/2006 biennium budget.
Ms. Reid raised this issue again in January 2003. She did not go befo.re the commission this time but
rather appealed directly to the PRHSPS Council Committee.
The Parks and Recreation Commission reaffirmed their position at their June 2003 meeting. Citing the
reasons outlined above, the Commission continues to recommend that this program not be considered.
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5.G
CITY OF FEDERAL WAY
PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
MEMORANDUM
Date:
To:
From:
Via:
Subject:
July 14,2003
PRHSPS Council Committee V D
Kurt Reuter, ark °p.erations Superintendent t\ "'-
David M e 0 anager
Federal Way' estiv I Days Memorandum of Understanding
Back£round
The 2003 Federal Way's Festival Days will take place the weekend of August 23,24 and 25. The 2003
event format has undergone some changes. As in the past, a large part of the event will take place at Steel
Lake Park. The most notable changes this year incJudes moving the carnival and some vendors to the Sea-
Tac Mall parking lot. One additional entertainment stage will also be located in the rnall parking lot.
The organizing committee has added a 5K Fun Run to the list of activities as wello This activity will be
staged in the Weyerhaeuser King County Aquatics Center parking lot and take place on the BP A Trail.
Due to changes in the event format, final details of the event are not yet in placeo Minor changes may
occur to the MOU and the attachments. Staff is requesting you approve the document in draft fonD and
authorize the City Manager to approve and sign the agreement when final form is determined.
A copy of the Draft 2003 Memorandum of Understanding and Exhibits A and B are attached for your
review. Exhibit A outJines city resources used to support the event and Exhibit B describes risk
management requirementso
Committee Recommendation
Motion to recommend a "do pass" to the City Council authorizing the City Manager to execute the
Federal Way's Festival Days Memorandum of Understanding when finalized, and to place this item under
consent on the August 5, 2003 agenda.
._---,-----
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Al),I»ROV AJ.. OF COMMrn~F:E JUæORT:
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CommiUce Chair
Committee Memh(~r
COIiunittee Melli her
.._---------, -------" -..--.. ..-.. ,-- -, --- ----, ...-- --- --, -- ,-'-"--' --, --.. -.. --, - ,_..
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Memorandum of Understanding
Federal Way's Festival Days 2003
City of Federal Way and Federal Way Community Council
THIS MEMORANDUM OF UNDERSTANDING (MOD), dated effective this 1 st day of August,
2003, defines the respective responsibilities ofthe City of Federal Way ("Citylf) and the Federal Way
Community Council (lfFWCCIf) in connection with the 2003 Federal Way's Festival Days event.
Recitals:
A.
The FWCC, through the Federal Way's Festival Days Committee, produces an
annpal outdoor event, known as Federal Way Festival Days, in Steel Lake Park and
BP A TraiJ Park, located in Federal Way, Washington ("Event"). The Event incJudes
a parade, food and craft vendors, performances, activities, and a 5 K Fun Run, over a
three (3) day period, August 22,23 and 24, 2003;
B.
The City has formally adopted the Event as an official City-sponsored event pursuant
to Resolution No. 94-166 benefiting the citizens of Federal Way; and
C.
The Federal Way Festival Days Committee will serve as the producer ofthe Event.
The City wiJ1 provide the 10cation and assist with City services as outlined in this
MOUo
NOW, THEREFORE, the parties agree as follows:
I.
City Responsibilities. The City agrees as follows:
1.
The City will provide staff support to set up the Steel Lake Park stage and
canopy;
2.
The City wi]] waive the Special Event Permit fee for use of Steel Lake Park
and BP A Trail Park facilities;
3.
As a City-sponsored event the citywi]] waive application fees for a temporary
business Jicense, temporary sign permit and an electrical permit;
4.
As a City-sponsored event, Federal Way's Festival Days organizers and
FWCC will be covered under the City's insurance program;
5.
The City will provide use of currently available and owned outdoor stage,
bleachers, canopy, portable sound system, flatbed utility trailer, tow vehicJe,
and generator at Steel Lake Park during the Event;
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II.
60
The City wi]] provide maintenance support for site preparation, logistical
support and cJeanup as outlined in the document entitled "2003 Projected
Federal Way's Festival Days Support," attached hereto as Exhibit "A" and
incorporated by this reference.
FWCC Responsibilities. The FWCC sha]]:
1.
Screen all vendors, displayers and other groups participating ("Vendors") for
required permits, required executed Vendor Participation Agreement, and
proof of insurance coverage as outlined in the document titled "Insurance
Requirements for Federal Way's Festival Days," attached hereto as Exhibit
"B" and incorporated by this reference. In addition, all food vendors or other
food handlers are required to obtain Health Department permits. FWCC shan
provide to City liaison, Kurt Reuter, Park Operations Superintendent, by
August 15,2003, a list of all permitted vendors for incJusion in the Event.
Without such certificates, a Vendor may not participate in the Event;
2.
Ensure that the City of Federal Way is named as an additional insured on all
Vendor certificates of insurance. Copies of all insurance certificates wi]] be
provided to the City liaison, Kurt Reuter, Park Operations Superintendent, by
August 15, 2003, for incJusion in the Event. Without such certificates, a
Vendor may not participate in the Event;
3.
Once a Vendor has provided all necessary permits, waivers and insurance,
FWCC shan provide the Vendor with identification (such as a sign to display
inside each booth) indicating compliance with such requirements. FWCC
shan ensure that such identification shan be displayed at an times during the
Event;
4.
Provide a detailed site plan and final time line of the Event by August 15,
2003, to the City liaison, Kurt Reuter, Park Operations Superintendent;
5.
Provide logo identification on an marketing materials developed to promote
the Event;
6.
Provide booth space at the Event for promotion and sale of products by the
City of Federal Way;
7.
Provide volunteer assistance to repair any damage to Steel Lake Park, Steel
Lake Annex and BP A Trail Park that may occur during the Event;
8.
FWCC agrees to indemnify and hold the City, its elected officials, officers,
employees, agents, and volunteers harmless ftom any and an cJaims,
demands, losses, actions and liabilities (including costs and an attorney fees)
to or by any and an persons or entities, incJuding, without ]imitation, their
2
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respective agents, Jicensees, or representatives, arising from, resulting from,
or connected with this MOD to the extent caused by the negligent acts, errors
or omissions of the FWCC, its partners, officers, shareholders, agents,
employees, invitees, or volunteers, or by FWCC's breach of this MOD.
FWCC waives any immunity that may be granted to it under the Washington
State Industrial msurance Act, Title 51 RCW. FWCC's indemnification shall
not be limited in any way by any limitation of the amount of damages,
compensation or benefits payable to or by any third party under workers'
compensation acts, disability benefit acts or any other benefits acts or
programso
This MOU contains the obligations of both parties for Federal Way Festival Days and may not be
changed or modified except by written agreement by both parties.
David Moseley, City Manager
P. O. Box 9718
33530 - 1st Way South
Federal Way, W A 98063-9718
APPROVED AS TO FORM:
City Attorney, Patricia A. Richardson
ATTEST:
City Clerk, N. Christine Green, CMC
Bob Hitchcock, President
Federal Way Community Council
3
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EXHIBIT A
2003 PROJECTED FEDERAL WAY'S FESTIVAL DAYS SUPPORT
PerDÙtslRentals an-Kind Value)
Waiver of Special Events Permit*
Stage and Canopy Rental (based on commercial rental rate)
Liability Insurance **
Generator
Portable Sound System ($100.00 per day)
Canopies: 1 - lOx 20 for Main Stage Dressing Room
$ 800.00
$ 3,000.00
$ 2,500.00
$ 100.00
$ 300.00
$ 100.00
Total
$ 25.00
$ 342.00
$ 30.00
$ 7,197.00
Temporary Business License
Electrical Permit, (On Site Inspection, 4 hours @ $85.50 per hour)
Temporary Sign Permit
*Estimate based on current Special Event Permit fee structure.
**Currentlyunder City insurance, with a $5,000 deductible.
Materials & Supplies an-Kind Cœt)
Garbage bags/Restroom supplies
Miscellaneous supplies
Total
$ 200.00
$ 400.00
$ 600.00
Staff Support an-Kind Value)
Pre-Event Site Preparation
Relocate bleachers and tables
Set up barricades and snow fencing
Mark sprinkler heads and identify water lines
Deliver and setup stage
Deliver and setup canopies
Deliver generator and additional garbage containers
4 people, 4 hours
2 people, 6 hours
2 people, 4 hours
2 people, 4 hours
4 people, 2 hours
2 people, 3 hours
20 hours full-time @ $27.00Ihour v
38 hours part-time @$12.10Ihour v
58 hours
Total:
$ 540.00
$ 459.80
$ 999.80
Eyent Support
Friday:
Monitor park, garbage pick-up
3:00 p.mo- 9:00 p.m.
3 people, 6 hours
Saturday: '
Assist vendors, monitor park, and garbage pick-up
7:00 a.m.-3:30 p.mo
1 :30 p.m.- I 0:00 p.m.
Deliver/set up and take down/return Parade Reviewing Stand
3 people, 8 hours
3 people, 8 hours
1 person, 4 hours
4
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EXIDBIT A (Continued)
Sunday:
Monitor park, garbage pick-up, assist vendors with takedown, and take down canopies
1 1:00 aomo-8:00 p.mo 3 people, 9 hours
26 hours full-time @ $27.00/hour-.l
68 hours part-time @ $ I 20 10/hour -.I
94 hours
Total
$ 702.00
$ 822.80
$1,561.10
Post-Event
Take down stage and other equipment
Park clean-up
Return bleachers and tables
4 people, 4 hours
4 people, 4 hours
4 people, 4 hours
16 hours fu]J-time @ $27.00 /hour-.l
32 hours part-time @ $12010/hour-.l
48 hours
Total
$ 432.00
$ 387.20
$ 819.20
Administration
Park Operations Supt., 25 hours @ $47.00/hour-.l
Total
$ 1,175.00
-.I (Hourly pay rates are based on average wage for superintendent, full time, and temporary seasonal
maintenance workerso Benefit costs of 28% for fun time and 10% for temporary staff are also included.)
Loss of Revenue
Picnics (at capacity)
Tournaments (at capacity)
Total
$ 900.00
$ 390.00
$1,290.00
Total In-Kind
Totall,ost Revenue
GRAND TOTAL:
$12,352.10
$ 1,290.00
$13,642.10
Other Impacts to the City:
4 days 10st use of Steel Lake Softball Fields
Compaction damage of park turf areas
Utilities (water and power consumption) for 4 days
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EXIDBIT B
City of Federal Way Risk Management Division
Insurance Requirements for Federal Way's Festival Days 2003
Insurance Requirements for contracted vendor or booth participants at Federal Way's Festival Days are
as follows:
TYPE OF ACTIVITY AND EXPLANATION INSURANCE REQIDRED
1. Non-profit, information only booth. No insurance needed. Mutual indemnity
, clause only.
2. Non-profit and/or service club sales, game or No insurance needed. Mutual indemnity
exhibit booth, NO FOOD. This category clause only.
includes home based craft seners, entertainers
contracted on a flat fee basis to provide music,
magic shows, Velcro tunnel, gyro-tron and the
like.
3. Non-profit and/or service club FOOD $2,000,000 combined single limit general
BOOTII. Ii ability, products liability and personal &
bodily injury insurance required.
4. Commercial sales booth. $2,000,000 combined single limit general
liability, and personal & bodily injury
insurance requiredo
5. Exceptional overnight use of park facilities as $2,000,000 combined single limit general
approved by the Director of Parks, Recreation liability, and personal & bodily injury
and Cultural Services. insurance required. If liquor will be served,
additional insurance will be required.
60 Commercial FOOD BOOTH or trailer. $2,000,000 combined single limit general
1. Limited and/or retail food classification. liability, products liability and personal &
These are commercial food exhibitors that do bodily injury insurance required.
not utilize a complete kitchen; they sell a
sman number of specialty items, the potential
health risk to the public is low, the
opportunity for human or bacterial
contamination is limited, i.e., popcorn, snow
cones, cotton candy, prepackaged frozen ice
cream.
2. Regular food service classification. These
are commercial food exhibitors that utilize a
complete kitchen; a full menu is available, $2,000,000 combined single limit general
food items may be prepared on site; the liability, products liability and personal &
potential health risk to the public could be bodily injury insurance required.
serious or dangerous if the foods were
improperly prepared; it involves the
preparation of potentiaUy hazardous foods,
ioe., dairy products, meat, fish, cooked
vegetables, etc.
6
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70 Commercial game booth or event, i.eo, $2,000,000 combined single limit general
carnival type games of chance. This category liability, products liability and personal &
includes any ANIMAL rides, petting zoo, bodily injury insurance required.
pony ride, Hama ride and the like.
Insurance Requirements for Federal Way's Festival Days (continued)
TYPE OF ACTIVITY AND EXPLANATION INSURANCE REQUIRED
8. Commercial rides, i.e., carnival rides, $5,000,000 combined single limit general
including helicopter rides, tethered balloon liability, products liability and personal &
rides, bun gee seats and the Jike. bodily injury insurance preferred, minimum of
$2,000,000 required. Other specialized
insurance rnay be required in additiono
NOTE: It is understood that at the discretion of the Management Services Director, based on hislher
knowledge of the events and activities and risks involved, and based upon the above guidelines,
increased levels of insurance may be required for a particular activity or event. An insurance certificates
shaH show the City of Federal Way named as additional insured as insurance coverage pertains to the
activities described above.
7
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