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PRHSPSC PKT 05-12-2003 City ofFèdèralWây .. . CITY COUNCIL .,. . . PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, May 12,2003. 4:00p.m. City Hall Mt. Baker Conference Room 1. 2. CALL TO ORDER PUBLIC FORUM COMMISSION COMMENTS 3. 4. 5. APPROVAL OF APRIL 14,2003 SUMMARY COMMITTEE BUSINESS A. Update on Kenneth Jones Pool B. Cancellation of West way Townhouses Renovation Project A 2002 CDBG Capital Project of $34,680; and, Allocation $160,000 from the Cancelled Project and Additional 2003 CDBG Capital Funds to Westway Street Lighting Program C. Washington Conservation Corps Interlocal Agreement D. Interlocal Cooperative Agreement to Provide Law Enforcement Mutual Aid and Mobilization between the Cities Of King County, University of Washington Police and King County E. Westway Lights Proposal F. West Hylebos State Park Information Action Faber O'Donnell Action Action Ikerd Kirkpatrick Action Information Kirkpatrick Schroder 6. PENDING ITEMS . Internet Safety . Voice Stress Analysis . Digital/Video Analysis Equipment . Pea Patch . Celebration Park Art Sculpture Program . Federal Way Coalition of Performing Arts . Community Center . Kenwood Pit Property Transfer 7. 8. NEXT MEETING -JUNE 9, 2003 ADJOURNMENT Committee Members: Linda Kachmar, Chair Mary Gates Jack Dovey Staff: Jennifer Schroder, Director Mary Jaenicke, Administrative Assistant 661-4041 City of Federal Way City Council PARKS. RECREATION. HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, April 14, 2003 4:00 p.m. SUMMARY In attendance: Council Committee members Chair Linda Kochmar, Jack Dovey and Mary Gates, Mayor Jean Burbidge, Council member Eric Faison. Staff: David Moseley, City Manager, Brian Wilson Deputy Director of Public Safety, Pat Richardson, City Attorney, Kelli O'Donnell, CDBG Coordinator, Kurt Reuter, Park Maintenance Superintendent, Mary Faber Recreation & Cultural Services Superintendent, B Sanders, Park Planning and Development Coordinator, John Hutton, Recreation Supervisor, Mary Jaenicke, Administrative Assistant. Guests: Bill Foulkes, Vice-Chair Parks & Recreation, Donna Welch, Arts Commission. Chair Kochmar called the meeting to order at 4:03 p.m. PUBLIC FORUM None COMMISSION COMMENT Donna Welch: Spoke about the new artwork that is hung at the City Hall Art Gallery, and the Knutzen Family Theatre Art Gallery. The artwork at City Hall is artwork from local Junior and Senior High School students. Last year, there were no entries; this year they had 34 pieces of artwork submitted. Welch also spoke about the Skate Park Art Dedication that took place on Saturday, April 12. Council member Gates said the dedication was wonderful. APPROVAL OF SUMMARY Council members Gates and Dovey approved the March meeting minutes as written. Motion passed. BUSINESS ITEMS Steel Lake Soccer Field Project Agreement Sanders reported that the Parks, Recreation and Cultural Services Department have received a grant from the state, the Interagency Committee for Outdoor Recreation (lAC). The grant is for the renovation of the soccer field at Steel Lake Park. The department would like to replace the field with artificial turf, which will cut down the maintenance and long-term costs. The amount of the grant is $400,000. Dovey moved to recommend a "do pass" to the City Council Authorizing the City Manager to sign an agreement with the lAC to receive grant funds to renovate Steel Lake Soccer Field and to advertise Requests for Bids for construction of the project. Gates seconded. Motion passed. Red. white and Blues Festival Fireworks RFP Faber stated that the Parks, Recreation and Cultural Services Department issues a Request for Proposal (RFP) for a fireworks vendor for the Red, White and Blues Event every two years. The budget for the fireworks is $15,000. The RFP's were sent out to five different vendors, and three proposals were received. Two staff members and a staff member from the Fire Department rated the proposals. Staff is recommending using the same vendor that has been used in the past, which is Entertainment Fireworks Incorporated. They had the strongest overall rating. The contract is $15,000 per year, for two years. Kachmar asked Faber where the spreadsheet was for the proposals. Faber stated the RFP's are large and not easily comparable because the rating is based on a number of elements, and all the proposals were for $15,000. Faber said they looked at who offered overall the best proposal. Kachmar stated that in the future it would be appropriate for the Council to be able to view the rating system. Dovey moved to recommend to Council a "do pass" to authorize staff to negotiate a two-year contract with Entertainment Fireworks Inc. for a total of $30,000 or $15,000 annually, and place this item before City Council on May 6, 2003 for approval. Motion passed. King County Developmental Disabilities Grant Faber reported stated that this is a grant that provides funding for the Community Pathways program. This will allow the Parks, Recreation and Cultural Services Department to receive funds for the Horticulture and Swimming and Fitness programs, for people with developmental disabilities in the Federal Way area. The amount of the grant is $2, 100. Dovey moved to recommend to Council a "do pass" to accept this agreement and to place this item before City Council on May 6, 2003 for approval. Gates seconded. Motion passed. PARKS, RECREA nON, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, April 14, 2003 Summary Page 2 Update on Kenneth Jones Pool Faber introduced John Hutton, the Recreation Supervisor. Hutton will supervise the Kenneth Jones Pool operations. Faber distributed a time-line that she has been working on with King County and their staff. Faber stated that the original date of transfer of the pool was July 1,2003. The County begins their summer swim program June 23. The County has requested that the City of Federal Way take over the transfer June 23. The department is currently working through an amendment with King County to move forward and accept the transfer of King County Pool effective June 23. Faber also reported that the department is in the process of hiring staff. They will be hiring an Aquatics Coordinator, AssistantCoordinator and a Pool Operator. Seasonal positions for the pool are also currently opened. The Aquatics Coordinator will also manage the seasonal beach operations at Steel Lake. Equipment inventory is currently being taken at this time. Prior to June 23, the department needs to be able to take registration for the summer programs. The databases cannot b.e merged, so staff needs to be in the building around May 15, to take registrations. The opening celebration is scheduled to take place on June 25. Fabér stated that the pool is scheduled to be closed on June 21 and 22 to allow for job training with new staff, and to fin,ish last minute repairs. Faber feels it would be difficult to hold an opening day celebration on the first day of operation. Council member Faison asked what types of improvements will be made on the facility. Faber stated they would focus on the front lqbby, bathrooms and floor improvements. The front counter will be ADA accessible. They will also add some. landscaping to the outside of the facility. The improvements will be minor. $15,000 has been set aside for the repairs. Faison stated that costs should be minimized, given the fact that we will be turning the pool over in the future. Kochmar asked if there would be a fee structure change for residents. Faber answered that the City is adopting King County's price structure, unless there is a specific reason to change the price stiucture. Faison asked if this was an agreement that we have with the County. Faison wants City staff to review fee structures for residents vs. non-residents. Faber answered that the department did not want to change a lot about the pool in the fIrst quarter, so the department could understand the business of running the pool. D~ring the fall quarter, they would determine price structures, and changes that would need to be done. Gates stated that resident v. non-resident use should be one of the first things studied. Dovey stated that demographics should be studied during the fall quarter. Faber will provide demographic information to the Council Committee in the fall. 2003 Human Services Commission work Plan O'Donnell reviewed the 2003 Human Services Commission Work Plan. The commission will be focusing on awareness and education of the Human Service programs that are available in our community. The commission wants the community to be aware of the services, and want the residents to use the available programs. Council member Gates requested that item seven be amended. Gates stated that attentiön should also be paid to Federal, State and County Government. Dovey said he was concerned about asking commissioners to monitor Federal, County and State Governments. He feels that asking volunteers to attend these meetings is asking them to do more than Council should be asking them. Dovey stated that City staff should be monitoring what's happening at State, Federal and King County meetings, and reporting back to the Commission. Item seven was changed to read "Staff and commission members will continue working closely with all levels of government by: monitoring meetings where human services funding decisions are made, alerting the Council to those decisions, and emphasizing the need to maintain a strong level of Human Services funding in the City budget process." Kachmar emphasized that the commission's focus needs to be redirected to all levels of government, not just city government. Council member Dovey requested that the staff encourage all members of the Human Services Commissioners to volunteer to be lead on work plan items. Council member Gates moved to approve the Human Services Commission's 2003 Work Plan as amended by the Committee and forward to the full Council for approval on May 6, 2003. Dovey seconded. Motion passed. Parks Commission 2003/2004 Work Plan Reuter corrected item number 10 to read Lakota Park playground. Reuter reviewed the Parks Commission 2003/2004 Work Plan. Council member Dovey asked if there was land available for a Downtown Park. Reuter stated that at this time it is a more conceptual type of project. Reuter stated the Parks Commission would be relying on the Community Development Services staff to help guide the process and provide feedback on what they can and cannot do with the designated park space. Council member Gates requested that item number lObe amended to have the word new taken out. Item ten will read to say "Parks CIP includes for2003, funding for a play area at Lakota Park Playground. Commission to recommend the placement and location and play equipment elements." Vice Chair Foulkes stated that the commission would develop a master plan for Lakota Park. The playground would not be built until there is a layout for the entire park. Foulkes stated the playground would be installed one time, and the master plan will work around that playground. Gates requested that the 4th quarter box on item lObe shaded also. Council member Faison asked if city staff would hire consultants to master plan the downtown park, or if staff would master plan. Reuter stated that city staff and the Parks commission have nöt gotten that far in the process. Faison asked if funds were budgeted for consultants to work on this project. Reuter stated there are not PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, April 14, 2003 Summary Page 3 budgeted funds at this time. Reuter stated that this item was added to the work plan last week. Faison wanted to know why the Downtown Park is scheduled for 4th quarter instead of an ongoing project. Vice-Chair Foulkes stated that there were too many other projects to work on. Reuter also stated that the commission wanted to start the project before the end of this year, but that the majority of the work would not start until next year. Gates moved to recommend to Council a "do pass to accept the Parks Commissions 200312004 work plan as amended, and to place this item on councils May 6 Council Agenda under consent. Dovey seconded. Motion passed. 2003 Interlocal Agreement for Waterfowl Management Program Reuter reported we have had this Interlocal Agreement for the past two years and that it is a very successful program. There has been a significant reduction in the geese problem at Steel Lake park, Celebration park and other locations. There is one major change to the agreement. The city's contribution is $2,930.00. The fee is decreased from last year due to the fact that another city has been added to the Interlocal Agreement. Dovey moved to approve the 2003 Interlocal Agreement for Waterfowl (Canada Goose) Management Program and forward to full Council at the May 6 meeting for consideration to authorize the City Manager to execute the Interlocal Agreement. Gates seconded. Motion passed. Amendment to extend Facility Maintenance Contractors (FMC) Contract Dovey moved to recommend a "do pass" to full Council and to authorize the City Manager to accept this amendment to extend the Facility Maintenance Contractors (FMC) contract for an additional one year for an annual cost of $20,258.56 and a grand total of $60,701.20 and place this item before Council on May 6, 2003. Gates seconded. Motion passed. Amendment to extend Myers Master Lawn Care Contract Dovey moved to recommend a "do pass" to full Council and to authorize the City Manager to accept this amendment to extend the Myers Master Lawn Care contract for an additional one year for an annual cost of $22,418.36 and a grand total of$65,932.18 and place this item before Council on May 6, 2003. Gates seconded. Motion passed. Dumas Bay Centre. Roof Maintenance System. Final Acceptance and Release of Retainage Dovey moved to place this item on Councils May 6 consent agenda with a "do pass" recommendation to accept the Dumas Bay Centre, roof maintenance system contract as complete and authorize staff to release retainage. The amount of retain age to release to Commercial Industrial Roofing Inc. is $2,371.10. Gates seconded. Motion passed. Valley Special Response Team Deputy Wilson reported that this is an Interlocal Agreement between Auburn, Federal Way, Kent, Renton, Tukwila and the Port of Seattle for creation of the Valley Special Response Team. Wilson stated the department has been participating in the regional response on a mutual aid basis for the past nine months. This agreement will provide an efficient application of service for special critical incidents and special response capabilities. Council member Gates asked how the responses are prioritized. Wilson stated there is a risk assessment that is done for each incident that occurs. If the incident fits the criteria, then it is used. Gates moved to approve and accept this request for an Interlocal Agreement between Auburn, Federal Way, Kent, Renton, Tukwila, and the Port of Seattle for the creation of the SRT, and forward to full Council for consideration at its May 6, 2003 meeting. Dovey seconded. Motion passed. Special Olympics Washington Deputy Wilson stated this is a resolution request to establish support for the Washington Association of Sheriffs and Police Chiefs fund raising efforts for Special Olympics. This is a charity that has been sanctioned by that organization and the Federal Way Police. Concern was expressed that this may be misconstrued as the type of fundraising that solicits donations on the phone, and 90% of the donation goes to the solicitor, and 10% goes to the actual charity. Moseley stated that the department does not participate in phone solicitation, and participates in the annual Cops and Lobsters fundraiser. Moseley stated that this resolution could be pulled of the consent agenda, and have a brief presentation to clarify the issue. Gates moved to approve and accept this request for a Resolution of the city council of the City of Federal Way, Washington, endorsing the Washington Association of Sheriffs and Police Chiefs designation of Special Olympics Washington as an Official Non-Profit Charity Organization, and forward to full Council for consideration at its May 6, 2003 meeting. Dovey seconded. Motion passed. Purchase of Storage Trailer for Traffic Cones Deputy Wilson stated that this trailer would enable the department to store traffic cones that are used for several purposes. Wilson said the cones constantly have to be moved. This trailer will allow the department to hook up the PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, April 14, 2003 Summary Page 4 trailer and go. The total price of the storage trailer is $3,173.70. Dovey moved to approve the purchase ofthe storage trailer and authorizing the purchase of the trailer will cost the city $3,173.70 from the Traffic Account. There will be savings in overtime costs in the upcoming years as a result of this acquisition. Please forward to full Council for consideration at its May 6, 2003 meeting. Gates seconded. Motion passed. PENDING ITEMS None NEXT MEETING May 12,2003,4:00 p.m. in the Mt. Baker Conference Room ADJOURNMENT - Meeting adjourned at 5:20p.m. 5.B CITY OF FEDERAL WAY . CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE Date: From: Via: Subject: May 5, 2003 A09-. Kelli O'Don ell G Coordinato~vr- David M anager Cancellation es ay Townhouses Renovation Project, a 2002 CDBG Capital Projec of $34,680; and, Allocation $160,000 from the Cancelled l Project and Additional 2003 CDBG Capital Funds to Westway Street Lighting Program Background The City received notification from the Multi-Service Center that they would not be able to utilize their 2002 Community Development Block Grant (CDBG) award of $34,680 for the Westway Townhouses Renovation Project. Additionally, Federal.Way received an additional $231,155 in 2003 CDBG funds for capital projects due to the 2000 Census. Based on the significant amount of capital funds unallocated combined with the approach of the 2004 funding cycle, staff brought four options to the April 14, 2003, Human Services Commission meeting for review (Attached). A public hearing will be scheduled at the City Council to accept public input for consideration before any Council action. Recommendation Process Police Chief Kirkpatrick briefed the Commission on the "Weed and Seed" effort in Westway and the history of the "Building the Bridge" effort in Westway by a coalition of businesses, community activists and non-profit agencies in Federal Way. During discussion of the Westway Street Lighting Program, the Commission noted that if the project were approved they would like the final design to be brought back for Commission review and recommendation to the City Council. The Cqmmission reviewed the three other options presented by staff. Commission Recommendation At the April 21, 2003, Human Services Commission meeting the Commission recommended the cancellation of the Westway Townhouses Renovation project, a 2002 CDBG capital project of $34,680; and, allocation of $160,000 from the cancelled project and additional 2003 CDBG capital funds to the Westway Street Lighting Program with final design to be brought back for Commission/Council review and approval. The Commission deferred making a recommendation on the remaining funds until a later date. Committee Recommendation ß~\ The Committee recommends cancellation of the Westway Townhouses Renovation Project, a 2002 CDBG capital project of $34,680; and, Allocation of $160,000 from the cancelled project and additional 2003 CDBG capital funds to the Westway Street Lighting Program. This recommendation is forwarded to the full City Council for consideration at the June 3, 2003, meeting following a public hearing on the allocation of CDBG funds. ß-L (253) 661-4000 Federal Way, WA 98063-9718 MEMORANDUM DATE: TO: FROM: SUBJECT: April 14,2003 . Human Services Commission ~ Kelli O'Donnell, CDBG Coordinatofl »7 Allocation of Additional 2003 CDBG Capital Funds As was reported at previous Human Services Commission meetings, Federal Way's 2003 CDBG allocation increased significantly due to the application of the 2000 Census data to the allocation formula. Additionally, the Multi-Service Center has informed the City that they will not be able to utilize the $34,680 allocated to the Westway Townhouses Renovation due to the 20-year change of use restriction. Attached (Attachment 1) is the Final CDBG 2003 Allocation Summary Sheet that outlines the amount of funding currently available and the allocations following the implementation of the 2003 Contingency Plan as updated on March 18, 2003. This includes the cancellation of the Ocean Ridge Apartments Childcare and allocation of $103,050 to the Multi-Service Center Employment Project. The City of Federal Way now has $231,155 available to allocate in 2003 to capital projects. Due to the approach of the 2004 funding cycle and the considerable amount of funds available for allocation now, I would like to put forward the following four options, or combination thereof, for the Commission's consideration: Option 1: Westway Street Lighting Program $160,000 Federal Way has previously recognized the need for infrastructure improvements in the West Way. neighborhood and has assisted on a number of projects. The draft Area Benefit map (Attachment2) indicates that the two census. block groups encompassing Westway now qualify for CDBG projects serving the residents. The 2000 Census information has been received down to the Block Group and indicates that over 45.2% of the Westway residents meet HUD's definition of low- and moderate-income income. I have not been able to receive verification of the Area Benefit map from King County, but I am confident that it will qualify. - Police Chief Anne Kirkpatrick has been invited to attend Monday's Human Services Commission meeting to update the Commission on the community effort in Westway. A Coalition has formed called "Building the Bridge." It was initiated by St. Francis Hospital and Capital One and has grown to include a wide variety of agencies, individuals, and businesses in Federal Way. The coalition has been active since last May and is hoping to have a positive impact on Westway and use a successful model to take to other communities in Federal Way. Federal Way's Police Department has initiated the .Weed and Seed" process in Westway through a strong law enforcement presence with a zero tolerance of crime and the criminal element. These .weeding" efforts have been successful in reducing the police responses in Westway and efforts are now under way to .seed" the neighborhood. Street lighting throughout the Westway community has been identified as a high priority for public safety and the community. The Public Works Department has put together a preliminary estimate of the cost to install streetlights throughout Westway at a cost of $160,000. (Attachment 3) Should the Commission/Council recommend that this project be funded, an application will be completed by Public Works. HSC 042103 2003 Capital Alloc ß-5 Maryanne Zukowski will be available at the meeting to respond to questions regarding the Public Works proposal and Chief Kirkpatrick will brief the Commission on the Westway "Building the Bridge" effort at the beginning of the meeting. Pros: This project can be "ready to go" quickly and provide needed improvements to a qualifying neighborhood. The cost is within the amount of funds available and will provide a visible enhancement . to the community. The Westway "Building the Bridge" effort involves a coalition of a community activists, businesses, and agencies to assist the neighborhood. The anticipated success will be utilized by the coalition in other communities in Federal Way. Investment of CDBG funds in Westway may assist the momentum of the overall project. Cons: While this project has been identified as a high need by public safety, public 'Works and the , Westway "Building the Bridge" coalition, it may not be the highest need for the entire community of Federal Way. Unfortunately, a city wide needs assessment will not be completed until after the allocation of 2004 CDBG funds. Commissioner Notes: Option 2: Multi-Service Center -Employment Project for Remainder of 2004 $51,525 Fund the Multi-Service Center pilot program through the remainder of 2004. This project was funded for a 12-monthpilot project starting when the project goes under contract. It is anticipated that the project will begin in June of 2003 and will be completed in May of 2004. This would leave the remainder of 2004 unfunded unless the Commission chooses to fund an application as part of the 2004 CDBG process. Since the project will just be under contract when the funding decisions are made for 2004, we will not have any additional data from the implementation of the project. Additionally, funding this project through 2004 would give 18 months worth of data to evaluate upon completiôn. Further funding of the program would then fall into the regular funding cycle should the Multi-Service Center choose to reapply for future CDBGfunds. Pros: This project is "ready to go." A slightly longer program will provide additional data to e\(aluate the effectiveness of the investment and put the program into the regular funding cycle. Cons: Commissioner Notes: HSC 042103 2003 Capital Alloc 2 ßJ.\ Option 3: Federal Way Housing Repair Program $5,000-$231,155 This program invests in the community's housing stock. Federal Way has a number of aging neighborhoods that would benefit from this program. A marketing program could target specific neighborhoods with volunteers to distribute information to the homeowners or a portion of planning and administration funds could be utilized to mail information to property owners Pros: This program is available to qualifying homeowners throughout Federal Way and is "ready to go" An additional benefit currently is that the funds will roll into following years if not fully utilized. Repayments of loans from the program are returned to the City for reallocation in future years. Cons: The CDBG Consortium is looking at the Housing Repair policies in an effort to reduce administration costs. There could be changes to the program in the near future that may eliminate some of the above benefits. Commissioner Notes: .------- Option 4: Allocate Funds as Part of the 2004 Process $0-$231,155 The City could choose to leave these funds as unallocated and make funding decisions for part, or all, of the funds available during the 2004 CDBG process. This would allow more flexibility based upon the applications received for 2004. Pros: Allows more funding to 2004 projects. Cons: Delays CDBG funds being expended. Federal Way should also receive an increased amount of CDBG funds in 2004 and there may not be adequate applications to allocate all of the funds available. Commissioner Notes: --.-----....--.-.-----. -- - ..---------- -.-------- ---...--...---..- ----..----.------- ._- ..,..-- . _.- ----- ---.--... A decision does not need to be made at the April Commission meeting. Further discussion or research into any other options proposed by the Commission could be brought back to the May meeting. If the Commission agrees on any of the above options, a recommendation to the City Council will enable the funds to be allocated in May. Please contact me at (253) 661-4153 or kellio@fedway.org if you have any questions regarding the above options or any CDBG projects or programs. 5,.5 Attachment .1 ;ity of Federal Way FINAL CDBG 2003 ALLOCATION SUMMARY SHEET Estimate Final Estimate Final ~DBG Funds Available for 2003 Allocation: Share of 2003 Entitlement Grant Allocation: Share of Recaptured Funds Additional Recaptured Funds (CO0412 75K; C02924 25K) Reallocation of Canceled 2002 MSC-Westway Project Program Income Total Available $506,564 $31,930 $100,000 $89,170 $727,664 $743,993 $31,930 $100,000 $34,680 $89,170 $999,773 Portion allowable for Public Services Portion allowable for Planning/Administration Remainder for Capital Projects ~DBG Funds Allocated in 2003 Projects $95,640 $64,771 $108,266 $90,048 $801,459 $999,773 Project Title Project Number Public Services Adjustedl Planningl Final Admin Amount Federal Way Domestic Violence Unit Community Health Centers of King County - Dental Access Program Emergency Feeding Program Federal Way Norman Center YMCA - CARES Child Care Subsidy Program Federal Way Senior Center - Adult Day Care Institute for Family Development PACT (Parents and Children Together) .. C03389 $20,000 $20,000 C03393 C03257 $11,000 $5,000 $11,000 $5,000 C03406 C03258 $47,735 $12,500 $47,735 $12,500 ,. ""~~':J:WI""""" l . . MJI!<?'¡& 1t.:¥~ Friends of Youth Griffin Home - Rehab FUSION Transitional Housing for Women & Children Children's Therapy Center - Building Addition City of Federal Way Thompson Property - Neighborhood Park Development C03373 Community Housing Assistance Program, Ocean Ridge Apartments Childcare - Reallocated to MSC- Canceled Employment Project ($99,999) C03374 Multi-Service Center - Employment Project TBD King County Housing Repair Program C03633 Housing Repair Program Delivery C03519 Unallocated C03582 $12,031 $15,000 $207,254 $30,000 $75,000 $75,000 $103,050 $102,000 $18,000 $231 ,155 $103,050 $102,000 $18,000 $231,155 Adjusted Subtotal, Capital Adjusted Subtotal, Public Service Adjusted Subtotal, Planning & Administration Adjusted TOTAL ALLOCATED (must not exceed available) $801,459 $108,266 $90,048 $999,773 2003 REV Summary Sheet ß.-~ Allocation Add Cap 2003 Summary Sheet Attachment 2 II City of Federal Way Areas with Greater than 45.2% of Residents Classified Low & Moderate Income .. "'."¡ . :'. ~ i... ; /\ ~/.. 1J:!gend: N C(!I\$US T tact 1',/ Block Group BI~ Groops with 45.2% or grëðter of residef'1($ cIa$$ifiOO low or moderate income: 4ß..5~ Low/Moderate Income L3J S().60~ Low/MOderate Income - 60-71% Low/Modofatð Income g¡!} Tt -8Cß{) Low/Moderate Income SØU/.<:<I: 2000 çi!I'I$I.í$ ~s Mrø om: Man:la.. 2Dó3. CitýofF~WI/i. 33530 Ard Ylay. $.1. FQ.1iI \'by. Vl~ ~4œ (2&) GG1.4OOi) w~u:J,.1t'!4r~'\'f81:lw.u, Thill map .. tP111ðd8d fcK mil II a UIiPht'.a '*'... SØßtBIIon Ott:. .Y. Tilt Cîly of Fedv1IWlI/ II!Ibt no W1ImIOt/ II( to It; IliXVI1C'f. So:;ale: 1 to 62.040 1 Inch equals 5170 Filet 0 1 Mil~ ,".'" .m... 8.,_. .'.m--- A Fe-dent'f Way .~ ¡J<Z<. 'u r<:no\11li;e ct;d fum "mle... na.~ ß-\ Attachment 3 (206) 661-4000 P.O. Box 9718 Federal Way. WA 98063-9718 Department of Public Works i nte roffi ce MEMORANDUM TO: Kelli O'Donnell, CDBG Coordinator J{'~'. . FROM: Maryanne Zukowski, P.E, Public Works Department SUBJECT: 2003 Turnback Funds Community Development Block Grant (CDBG) Program Project Proposal for "West Way Street Lighting Program" DATE: 4-10-03 Thank you for the opportunity to meet with you and discuss proposed options for use of available funds for the 2003 grant year window. The City of Federal Way Public Works Department has agreed to be the sponsoring agent for submittal ofthis Capital Project. The request for the use of the 2003 funds is at the request ofthe public safety teams, citizens, and elected officials of the City of Federal Way. . 0 The total grant request from the CDBG Program is $160,000.00 towards the design and construction costs of the project. . Our plan proposes: }> Illumination lighting standards that meet the needs of a total neighborhood revitalization project. }> A capital project to address local and public safety needs and meets an economic objective in a low to moderate-income area. }> Installation of street lighting to provide preventative measures towards crime increases and public safety. }> Alleviate an existing maintenance issue of existing sub-standard street lighting. Thank you for this opportunity. The full project is addressed in the grant application submitted at your request. . Cc: Cary Roe, P.E. Public Works Director Rick Perez, P.E. Traffic Engineer C:\Technical Memorandum Memo.doc B-~ 5.C City of Federal Way Parks, Recreation and Cultural Services Department MEMORANDUM Date: May 2, 2003 To: PRHSPS Council Committee From: Via: . L Steve Ikerd, Pr perty Services Manager ~~ David Mos anager Subject: Washington Co servation Corps Interlocal Agreement Background As part of the mitigation plan for Celebration Park the city is required to have a fIVe-year plan in which to establish an 80% cover of native vegetation within designated areas. Within this mitigated area there can be no exotic plants such as Scot's broom or Himalayan blackberry. Unfortunately there has been a wide spread establishment of Scot's broom and other species which the Parks Department has been attempting to eradicate with seasonal and volunteer help over the past three years. We have been very successful in reaching the 80% native cover, but are still battling the exotics. The drawback to using seasonal help for this task is they are not available for many other Park and Facility task, which ends up getting deferred. In an attempt to resolve this situation we looked into contracting for the next two years and found it to be cost prohibitive from the private sector. We discovered the Washington Conservation Corps (WCC), which is part of the State Ecology Department, have crews that specialize in this type mitigation work. WCC will provided a six member crew, which includes a supervisor, transportation, equipment, tools and experience for an "at cost" rate. The interlocal rate for this service and equipment is $3500 per week, which breaks down to approximately $14.58 and hour. After accessing the site and the amount of workload remaining, I recommend allocating up to five weeks per year (2003, 2004) to the WCC interlocal agreement for a total often weeks and a grand total of $35,000. Funding for these services will be covered out of the 2003 facility maintenance contract account. Parks will continue to use volunteers to supplement related task. Recommendation Staff recommends the PRHSPS Council Committee to place the following recommendation on the May 20, 2003 Council Consent Agenda: To accept the interlocal agreement with the Department of Ecology, Washington Conservation Corps for the amount of $35,000 for a one year period. Committee Recommendation Motion to place this item on Councils May 20th consent agenda with a "do pass" recommendation to accept the interlocal agreement with the Department of Ecology, Washington Conservation Corps for the amount of $35,000 for a one-year period. Committee Chair. Committee Member Committee Member &\ IIIDII --.... .- SI""" SI"I ",11111 If COLOGY wee AGREEMENT NO. wee -16-00~ WASHINGTON CONSERVATION CORPS SPONSOR CONTRACT Ins CONTRACT, made by and between the State of Washington Department of Ecology Conservation Corps, ereinafter referred to as the "DEPARTMENT," and that entity whose name appears in item 1, below, ereinafter referred to as the "SPONSOR." . SPONSOR: City of Federal Way 2. CONTACTS ADDRESS: 33530 1st Way South DEPT. PROJECT lEADER Nicholas Mott (360) 1J07-691J6 PO Box 9718 !>PON!>OR CONTACT Steve Ikerd (253) 661-1J079 Federal Way, WA CREW !>UPERvnOR 98063-9718 OTHER !>PON!>OR fISCAL OffICER L PROJECT TITLE/DESCRIPTION: Celebration Park 5. PROJECT LOCATION: City of Federal Way 5. SCOPE OF WORK: Wetland maintenance and other work as needed 7. PERIOD OF PERFORMANCE: CONTRACT BEGINS: 1J/1/03 CONTRACT ENDS: 1J/30/04 B. MAXIMUM BUDGET REIMBURSED to DEPARTMENT Provided by DEPARTMENT Cost Provided by SPONSOR/DONATIONS COST :C Crew labor for 10 weeks $0 $ 35,000 Total DEPARTMENT Cost $0 Total SPONSOR CO!>T $ 35,000 Above cost Not to be Exceeded ). Special Terms and mdi tions ŒI No 0 Yes (See XVII.) ,. Biennial Closures: In accordance with biennial closing procedures, the sponsor must REMARKS ! imburse the DEPARTMENT no later than June 30 , 2004 for services or material Ipplied under this contract when submitted for payment on properly itemized vouchers 'orm A-19). AFRS ACCOUNT CODE AN!> APPN PROG PROJECT !>UB PROJ ORG CO. OBJ !>UB AMOUNT OE fUND INOE IHOE PROJ PHAS INOE OBJ X X X - C:-'L ~ONSIDERATION OF THE GENERAL TERMS AND CONDITIONS OF THIS CONTRACT. THE PARTIES AGREE AS FOllOWS: All rights and obligations of the parties to this contract shall be subject to and governed by those General Terms and Conditions contained in the text of this contract instrument and Section XVII. 'SPECIAL TERMS AND CONDITIONS." . In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be resolved by giving precedeñce in the following order: (a) Applicable Federal & State Statutes & Regulations, (b) Special Terms and Conditions, and (c) General Terms and Conditions. . This contract and its appendices, if any, contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this contract shall be deemed to exist or to bind any of the parties hereto. . This contract shall be subject to the written approval of the authorized representative of the DEPARTMENT and shall not be binding until so approved. Only the authorized representative by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this contract. Furthermore, any alteration, amendment, modification, or waiver of any clause or condition of this contract is not effective or binding unless made in writing and signed by the authorized representative. AUTHORITY AND PURPOSE: A. Authority The Legislature enacted Chapter 43.220 RCW which created the Washington Conservation Corps, hereinafter referred to as the "WCC," and named the DEPARTMENT as one of six state agencies having implementation authority. B. Purpose. . The purpose of this contract is to establish a formal understanding between the DEPARTMENT and the SPONSOR to accomplish the project described in Section 7. "SCOPE OF WORK" This contract is designed to specify the kinds and amounts of goods and services to be used and/or exchanged by the DEPARTMENT and the ~PONSOR to their mutual benefit through a WCC project. The SPONSOR acknowledges that participation in the WCC program shall not result in the displacement of currently employed workers, including partial displacement such as reduction in hours of nonovertime work, wages, or other employment benefits, nor in the impairment of existing contracts for services. DEFINITIONS: A "SPONSOR Contact" shall mean the person who serves as the SPONSOR's lead on the project and shall cooperate with all parties concemed to promote successful completion of the project described in Section 7. 'SCOPE OF WORK.' B. "SPONSOR Work Director" shall mean the person who specifies work to be performed onsite; outlines, describes, and delegates work to be accomplished; supplies necessary orientation and training for use of special equipment and procedures; and is responsible for directing WCC crew supervisor(s) regarding specific project tasks as described in Section 7. "SCOPE OF WORK" C. "DEPARTMENT Project Leader' shall mean the person who is responsible for developing and facilitating the project and shall serve as liaison between the DEPARTMENT and SPONSOR. PROJECT LEADER assumes ultimate responsibility to ensure adequate coordination of the project. . . D. "Corps Mell1ber" shall mean an individual enrolled in the WCC program. Corps members shall not be considered regular state employees. Provisions of law relating to civil service, hours of work, rate of compensation, sick leave, unemployment compensation, state retirement plans. and vacation leave do not apply to the Corps members. However, medical aid and state industrial insurance will be provided by the DEPARTMENT for each Corps member. E. "Crew Supervisor" shall mean the person who is responsible for matters relating to personnel administration and overall project direction. He/she supervises Corps members (generally four or more) regarding work to be accomplished and is responsible for individual crew safety, daily crew supervision and discipline, completes Corps member training plans, and provides a written evaluation of each Corps member's job performance and skills acquired after two months and at termination of employment. . SCOPE OF WORK: Both parties agree to complete in a satisfactory and proper manner the services described under the Section 7. "SCOPE OF WORK" of this contract, and to provide materials and supplies' necessary to ensure satisfactory completion of the project, including any special equipment required by special. work conditions, and to procure any necessary permits such as right of entry. The DEPARTMENT agrees to provide Corps members who will be used to complete said work. All equipment provided by either the DEPARTMENT or the SPONSOR shall be returned to the provider within fifteen (15) days after termination of this contract, unless otherwise specified in Section XVII. "SPECIAL TERMS AND CONDITIONS." . C:-5 I. PERFORMANCE: A. TIme for Performance: Any work performed prior to the effective date of this SPONSOR CONTRACT, or continuing after the completion date of same, unless otherwise agreed upon in writing herein, will be in violation of this contract and will be at the SPONSOR's expense. B. Compliance With All Laws: The SPONSOR agrees to observe all federal and state laws, regulations, and policies affecting performance under this contract. C. Release of Information or Materials: The SPONSOR will not release any information or materials developed pursuant to this contract without prior written authority from the DEPARTMENT. D. Final Report Evaluation: Within 15 days after termination of this contract, the SPONSOR shall provide the DEPARTMENT with a written evaluation of the project. At a minimum, the following shall be evaluated: 1. Benefit to Corps members 2. Environmental benefits 3. Department cooperation/coordination 4. Whether the overall goals and objectives of the project were obtained. 5. Suggestions for program improvement. 6. Revised estimates of alternate supplier cost and SPONSOR cosVdonation .. TERMINATION OF CONTRACT: A. Termination by SPONSOR for Cause: If the DEPARTMENT fails to fulfill in a timely and proper manner its obligations under this contract, or if DEPARTMENT shall violate any of the covenants, agreements, assurances, or stipulations of the contract, SPONSOR shall have the right to terminate this contract by giving written notice specifying the effective termination date to the DEPARTMENT at least seven (7) days before such date. B. Termination by DEPARTMENT for Cause: If SPONSOR fails to fulfill in a timely and proper manner its obligations under this contract, or if SPONSOR shall violate any of the covenants, agreements, assurances, or stipulations of the contract, DEPARTMENT shall have the right to terminate this contract by giving written notice specifying the effective termination date to the SPONSOR at least seven (7) days before such date. r Termination by DEPARTMENT or SPONSOR for Convenience: Either Party may terminate this contract by giving the other Party written notice of such termination and specifying the effective date thereof at least ten (10) days before the effective date of such termination. In that event, all finished or unfinished documents and other materials as described above shall be delivered to DEPARTMENT for its review. After the review at the option of DEPARTMENT such documents or material or portions thereof shall become its property. . D. Insufficient Fundinq: In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this contract and prior to normal completion, either Party may terminate the contract under Section IX.C. "Termination by DEPARTMENT or SPONSOR for Convenience" clause, subject to renegotiation under those new funding limitations and conditions. . LIABILITY: A. When direct supervision is provided by the DEPARTMENT employed crew supervisor, the DEPARTMENT agrees that WCC members working under this contract are agents of the DEPARTMENT, and therefore the DEPARTMENT shall be liable for personal injury or property damage caused by WCC Corps member negligence. . B. When direct supervision is provided by the SPONSOR, the SPONSOR agrees that WCC Corps members working under this contract are agents of the SPONSOR C. To the extent that the Constitution and laws of the State of Washington permit, all parties to this contract shall be responsible for damage to persons or property resulting from the negligence on the part of itself, its employees, its agents, or its officers. None of the parties assume any responsibility to the other parties for the consequences of any act or omission of any person, firm, or corporation not a party to this contract. . NON-DISCRIMINATION: The DEPARTMENT and the SPONSOR agree to be bound by all federal and state laws, regulations, and policies against òiscrimination and agree not to discriminate in employment, either directly or indirectly, because of a person's age, sex, sexual ntation, marital status, creed, color, national origin, or the presence of any sensory, mental, or physical handicap, unless IIdSed upon a bona fide occupational qualification. c-~ DISPUTES: Except as otherwise provided in this contract, when a bona fide dispute arises between the DEPARTMENT and the SPONSOR and it cannot be resolved, either party may request a dispute resolution with the DEPARTMENT. The parties agree that this dispute resolution process shall precede any action in a judicial tribunal. Either party's request for a dispute resolution must: A. be in writing; B. state the disputed issues; C. state the relative positions of the parties; D. state the SPONSOR's name, address, and WCC Agreement number; E. be mailed to the DEPARTMENT or SPONSOR within thirty (30) days after the party could reasonably be expected to have knowledge of the issue(s) which are now in dispute. . INVOICE VOUCHERS: Reimbursable expenditures under the terms and conditions of this contract shall in no event exceed the amount set forth herein. The SPONSOR shall reimburse the DEPARTMENT for services performed when submitted on a properly itemized voucher (Form A-19) in accordance with Section 9. "MAXIMUM BUDGET' Reimbursement shall be made by the SPONSOR within thirty (30) days of receipt of said voucher. I. AMENDMENTS: Changes in the scope of this contract which cause an increase or decrease in the cost of, or the time required {or the performance of any part of the scope of work under, this contract, shall be accomplished by written amendmeht and executed by both parties prior to implementation. I. SUBCONTRACTS: The SPONSOR shall not enter into subcontracts for any of the work çontemplated under this contract without obtaining prior written approval of the DEPARTMENT'S PROJECT LEADER. /. RECORDS RETENTION: Both parties shall maintain books, records, documents and other evidence of accounting procedures and practièes which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of the SPONSOR CONTRACT These records shall be subject at all reasonable times to inspection, review,. or audit by duly auth( )rized personnel for six years after the contract end date. I. SPECIAL TERMS AND CONDITIONS: Special terms and conditions of this contract contained in the box below Œ.J are not Dare made a part of this contract (requires initials). I / I DepartrnentSponsor I. ENTIRE CONTRACT: This document contains the entire and integrated contract between the parties, and no statement, promise, inducement or ~greement made by the DEPARTMENT or its agents or employees that is not contained in this written contract shall be valid or bindirjg. No alteration, addition, or modification of any of the terms or conditions of this contract shall be effective if not in writing and s~ned by the authorized representatives of the SPONSOR and the DEPARTMENT NATURES: )NSOR DEPARTMENT BY: TITLE: Field Operations Coordinator _E: IE: DATE: 4/15/03 Pre-Approved as to form by the Assistant Attorney General >gy.is an Equal Opportunity and Affirmative action employer. For special accommodation needs. contact the Washington Conservation Corps at (206) 407-6947, roo number is (206) 407-6006. /. . ~5 SoD City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY Date: May 5, 2003 Subject: Parks, Recreation, Human Services & Public Safety Council Committee Anne E. Kirkpatrick, Chief of Police OC.¡é Brian J~Wilson, D uty Chief of Police ¿ - David e nger Interlocal Coop rallve Agreement to Provide Law Enforcement Mnlnal Aid ""d Mobilization Between the Cities of King County, University of Washington Police, and King County To: From: Via: INTRODUCTION: Attached are the following documents: 1. Interlocal Cooperative Agreement to Provide Law Enforcement Mutual Aid and Mobilization Between the Cities of King County, University of Washington Police, and King County. 2. Addendum "A" King County Mutual Aid Response Protocols for Law Enforcement. The Washington Association of Sheriffs and Police Chiefs (W ASPC) has proposed legislation to establish a regional and state wide law enforcement mobilization plan. This plan is modeled after the Washington State Fire Services Resource Mobilization Plan and requires jurisdictions in each County to establish interlocal agreements to participate in the plan. It is currently on Governor Locke's desk for signature. This cooperative Interlocal Agreement and Mutual Aid Response Protocols provide for law enforcement mutual aid and mobilization between cities in King County, University of Washington Police, and King County. BACKGROUND: Local police resources can be quickly ov~rwhelmed in a severe emergency or terrorist attack. While police departments have had mutual aid agreements in place for several years, there has never been a statewide policy for mutual aid and subsequent cost recovery. The Washington State Association of Sheriffs and Police Chiefs has taken the lead on developing the Washington State Law Enforcement Mutual Aid/Mobilization Plan, hereinafter referred to as the Plan. The Emergency Management Division, State Military Department will use the Plan as the basis for mobilization of police service resources in Washington State in response to major law enforcement incidents or other critical events. It should provide the framework for developing legislation and funding resources when mobilization occurs. 0-\ As policing becomes more complex and the demands on local police become greater, it has become imperative to develop and fonnalize a statewide plan for mutual aid and mobilization when local resources become overwhelmed. The United States government has also required in its "First Responder Initiative Grant Process" that lòcal jurisdictions must have a plan for response, be participants in mutual aid agreements, and fonnu1ate a statewide mutual aid system. This proposed Plan would meet those requirements and enable the City of Federal Way to avail itself to those funds if needed. Start-up Costs: No direct costs associated with the adoption of the Interlocal Agreement or participation in the regional and statewide mobilization plan. The City of Federal Way is the sole decision maker regarding what resources and/or assistance is provided under the Interlocal agreement and the Plan. Committee Recommendation: Authorize the City Manager to enter into an Interlocal Cooperative Agreement to Provide Law Enforcement Mutual Aid and MobiHzation Between the Cities of King County, University of Washington Police, and King County. &_tii\Y M~.. (¡ Ftj~MNïïø.;~: ,... . , .. ...'..' y , . . . ' .... ..' ~2- 2 INTERLOCAL COOPERATIVE AGREEMENT . TO PROVIDE LAW ENFORCEMENT MUTUAL AID AND MOBILIZA TÏON BETWEEN THE CITIES OF KING COUNTY, UNIVERSITY OF WASHINGTON POLICE, AND KING COUNTY 1. DATE OF AGREEMENT AND PARTIES. This agreement, dated the first day of June 2003 for reference purposes only, is entered into by the undersigned municipal corporations or towns organized or created under the laws of the State of Washington, the University of Washington Police Department, and the King County Sheriffs Office. 2. AUTHORITY FOR AGREEMENT. This Agreement is entered into as an interlocal agreement pursuant to the Interlocal Cooperation Act as codified in Chapter 39.34 of the Revised Code of Washington, specifically RCW 39.34.080. 3. PURPOSE OF THE AGREEMENT. Each party has the power, authority and responsibility to provide police protection for its citizens within its boundaries. On occasion, the demand for law enforcement services within a jurisdiction may exceed that department's ability to respond in a timely manner. When that occurs, the police department or departments of other jurisdictions may be capable of providing backup law enforcement services. In order to fulfill their respective obligations to their citizens, the parties desire to provide backup law enforcement services to each other under the terms and conditions set forth below. 4. MUTUAL AID LAW ENFORCEMENT SERVICES. Each party will to the best of its ability,-furnish mutual aid law enforcement services to, and at the request of, any other party whose police department is taxed beyond its ability to respond, and render law enforcement services in a timely manner. Each jurisdiction shall confer police authority on those police officers frQm other jurisdictions providing mutual aid law enforcement services and enforcing the requesting jurisdiction's ordinances. The mutual aid officers shall proceed at the direction of the requesting department's police chief or sheriff or their designee. The responding department maintains the discr~tion to determine whether its own police department will not or cannot provide the D....5 requested mutual aid services. The responding department also maintains the discretion to determine at any time during the response that it may stop providing assistance. Upon determining that it will not respond or that it will stop assisting, the department shall immediately notify the requesting department of the change in mutual. aid law enforcement services provided. The responding department shall be the sole judge of its ability to respond or to remain, and asswnes no liability for deClining to respond or for leaving. 5. SERVICES INCLUDED. For purposes of this Agreement, mutual aid law enforcement services shall mean supplemental response to assist at . least one officer from the primary agency. Such services will typically be of a first responder type of service such as patrol response. Response protocols for this Agreement are outlined in "Addendum A". 6. TERM. This Agreement shall be effective on June 1,2003 for one (I) year, regardless of the date of execution and shall be automatically renewed on May. 31 st of. eaêh successive year. Any party may terminate its p¡uticipation in this Agreement by giving 60 days notice of termination to all participating parties hereto. 7. INDEPENDENT CONTRACTOR. The parties acknowledge and agree that in the performance of this Agreement, they are acting as independent contractors and not as agents of each other. . 8. INDEMNITY AND HOLD HARMLESS. Each jurisdiction which is a party to this Agreement hereby agrees to accept liability for any act, error. or omission of its own . employees of whatever kind and nature and from whatever cause arising out of or connected with the performance of this Agreement, and to indemnify and hold the other jurisdictions and their employees harmless from any such liability, claim, or cause of action, including amounts arising out of the perfonnance, by that jurisdiction's employees, of this Agreement~ All liability for salaries, wages and other compensation of law enforcement officers shall be that of their respective employers. 9. GOVERNING BODY. This Agreement shall be administered by a joint board, which consists of the police chief of each named jurisdiction and the King County Sheriff. Administration of this Agreement includes, but is not limited to, (1) each participant identifying the resources available to aid participating jurisdictions; (2) review of the respopse protocols (Addendwn A); and (3) participation in the Regional and/or State Mobilizàtion efforts. A quorum of the membership is necessary for any modification of the mobilization plan. Meetings may be called upon the request of any 3 board members with 30 daysminimwn notice. . 10. COUNTERPARTS. This Agreement shall be signed in counterparts and, if so sigIied~ shall be deemed one integrated agreement. o-~ 11. MODIFICATION. The parties may amend, modify, or supplement this Agreement only by written agreement executed by all the parties hereto. 12. MERGER AND ENTIRE AGREEMENT. This Agreement merges and supersedes all prior negotiations, representations and/or agreements between the parties relating to the subject matter of this Agreement and constitutes the entire contract between the parties. Signature page immediately following D-5 INTERLOCAL COOPERATIVE AGREEMENT TO PROVIDE LAW ENFORCEMENT MUTUAL AID AND MOBILIZATION BETWEEN THE CITIES OF KING COUNTY, UNIVERSITY OF WASHINGTON POLICE, AND KING COUNTY SIGNATURE PAGE CITY OF Algona CITY OF Auburn By: By: Date Date CITY OF . Bellevue CITY OF Black Diamond By: By: Date Date CITY OF Bothell CITY OF Burien By: By: Date Date CITY OF Carnation CITY OF Clyde Hill By: By: Date Date CITY OF Covington CITY OF Des Moines By: By: Date Date CITY OF Duvall CITY OF Enumclaw By: By: Date Date Ð-(P CITY OF By: Federal Way Date CITY OF Kenmore By: Date CITY OF Kirkland By: Date CITY OF By: Maple Valley Date CITY OF Mercer Island By: Date CITY OF By: Normandy Park Date CITY OF By: Pacific Date CITY OF Renton D-l CITY OF Issaquah By: Date CITY OF Kent By: Date CITY OF Lake Forest Park By: Date CITY OF Medina By: Date CITY OF Newcastle By: Date CITY OF North Bend By: Date CITY OF Redmond By: Date CITY OF Sammamish By: By: Date Date CITY OF SeaTac CITY OF By: By: Date Date CITY OF Seattle CITY OF Shoreline By: By: Date Date CITY OF Snoqualmie CITY OF Tukwila By: By: Date Date CITY OF Woodinville CITY OF By: By: Date Date County of King Port of Seattle By: By: David G. Reichert Date King County Sheriff T. M. Kimsey Chief of Police Date County of King - Airport Police By: Ron Grifflll Date KC Airport Police Chief University of Washington Police By: Weldon Ihrig Date Executive Vice President Ç)~"t ADDENDUM "A" KING COUNTY MUTUAL AID RESPONSE PROTOCOLS FOR LAW ENFORCEMENT I. Authority All parties to the King County Mutual Aid Agreement will ensure a process is established to commit manpower and resources. II. Request For Mùtual Aid 1. In the event of major disorder or other law enforcement operation the first law enforcement resoUrces to be used shall be those of the primarily responsible agency. In the event that such resources are inadequate to control the situation by the primarily responsible agency, or there is a need for a specialized unit, a request for mutual aid under this plan will be made directly to an assisting agency. Such requests for assistance shall, if possible, specify the number of police officers and types of equipment required, where and to whom such officers are to report, and where and to whom the equipment should be delivered. 2. Rendering assistance under the terms of this agreement shall not be mandatory,' except that if assistance can't be rendered, the requestee should immediately inform the requestor if, for any 'reason, assistance can't be rendered. It is understood that consideration as to whether assistance can be provided or not must be determined by the requestee~ 3. In the event of mobilization under this agreement, the primarily responsible agency shall assume incident command, unless the primarily responsible agency specifically requests that a different law enforcement agency fulfill this responsibility, or unless the scope of the problem is multi-jurisdictional, in which case a unified command shall be established, This shall include directing 1 D-~ the assignment of all personnel and equipment. The assignment of duties to officers of assisting agencies shall be made by the incident commander of the primary responsible agency unless that responsibility is delegated to a different law enforcement agency as indicated above. 4. The primary responsible agency shall have the responsibility of establishing a command post and notifying all assisting agencies at the -earliest possible time of its location. The Incident Commander shall establish a-command post in such a manner as to provide an area suitable for the staging and directing of all resources. Arrests Arrest policies will be determined by the Incident Commander in charge of the event. Transportation of prisoners to jail facilities will be coordinated by the Incident Commander. The primarily responsible agency will be responsible for providing supplies that are reasonably needed to sustain the responding officers in enforcing the law and maintaining order. Each agency will be responsible for any repairs and/or damages done to their own vehicles as a result of participation in mutual aid. III. Insurance No signatory shall be held liable to another signatory for damages, loss of equipment, injury to personnel, or payment of compensation arising as a result of assistance rendered under the terms of this agreement. IV. Commissions & Authority Full-time, paid, commissioned officers who are responding to any call for mutual aid shall be automatically commissioned by virtue of the mutual aid agreement, through the, commissioning authority of the primarily responsible agency and, therefore, shall be empowered to. exercise the same police authority during the time of the mutual aid as though they were full-time commissioned officers of the primarily responsible agency. This provision shall apply whether the mutual aid request is of: . (a) A formal nature between department heads; (b) A less formal nature through agreemel)t of watch commanders or shift supervisors; or, (c) When the officers of one jurisdiction cross jurisdiction boundaries to aid or assist the officers of another jurisdiction signatory to this agreement. If signatory agencies have reserve officers or part-time officers, in addition to full- time paid, commissioned officers, they shall normally be exempt from the automatic commissioning, except those reserve officers working under the 2 Q-}D immediate supervision of a full-time officer. Reserve or part~time officers may be extended automatic commissIoning at the direction of the department head who requests mutual aid, PROVIDED HOWEVER, that such determination should be worked out in advance among the heads of the signatory agencies. V. Command The underlying' principle of mutual aid is that other agencies are serving as a resource to another agency's . request. Therefore, the Chief of Police or hislher designee (Sergeant, Lieutenant, CaP.tain, etc.) of the requesting agency maintains incident command and is aided by those resources sent in response to this request for aid. In the event that the emergency is of such a nature that it exceeds the individual jurisdictional boundaries, a unified command s,hall be established until the mutwù aid situation ceases to exist and operations return to normal boundaries. Whenever significant resources from ~ther agencies must be mobilized and brought into a jurisdiction in order to resolve a given problem, even when the scope of the problem is such that it is physically contained within the boundaries of the specific . single jurisdiction requesting mutual aid, it is expected that an appropriate incident command staff be developed and that the senior staff officers responsible for the mutual aid assets will fill roles within the inCident command structure. Successful mutual aid operations must be based upon professional respect and also upon acknowledgement of the fact tha~ the Incident Commander in charge also is responsible and legally liable for his decisions and actions. It must also be borne in mind that those in charge of mutual aid assets are still free to accept or refuse to carry out requests requiring specific missions, which would utilize and exhaust the assets for which they are responsible. VI. Control While the question of technical command and responsibility is one, which requires specific designation of an Incident Commander, the exercise of. control over responding mutual aid unitS and combinations of units brings up an entirely different set of concerns. . Wherever possible, the supervisor or staff officer in charge of a group of responding units from an assisting agency would report to the Incident Commander as liaison and be assigned to specific tasks or missions,. for which he/she would use his own departmental personnel. NOTE: Because of the possibility that reserve officers will be used in many responses to requests for mutual aid, it is important to establish and record their presence and to verify the fact that they are certified reserves within the scope of the definition of the "Peace Officer Powers Act," and have met the requirements established by the Washington Criminal Justice Training Commission. Reserve officers should generally work under supervisors or regular officers from their own agencies, but under some circumstances (depending on the.scope of the operation), might be configured into 3 0-1\ a special reserve contingent for handling special assignments such as roadblock, .evacuation, fixed-point traffic control, etc. VII. Press Relations It shall .be the responsibility of the requesting agency in conj~ction with the Incident Commander to establish a press area and to assign a public information officer to handle immediate inquires during any given incident. All releases of information through the public 'information function should be approved by the Incident Commander. VIII. Record Keeping It shall be the responsibility of the Incident Commander to establish a Planning and Intelligence Section. The Planning and Intelligence Section will keep an accurate log of what mutual aid agencies, personnel and vehicles are involved in the emergency, and during what periods, along with the assignments, which they were given and any actions, which they took. A formal written Incident Action Plan and After Action Report will be completed by the Planning and Intelligence Section and the requesting agency following the incident. . The King. County Chiefs Association through the Regional Operations Committee shall annually update and review plans and policies, and make recommendations for change. . 4 \:)-tL.- S.E City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY Date: 05-12-03 Subject: Parks, Recreation, Human Services & Public Safety Council Committee Anne E. Kirk~.trick, Chief of Police 0 f-t::.. David M~nger W estway Lig~~~'p01al To: From: Via: Background: The purpose of this memorandum is to request the installation of three (3) streetlights in the Westway development. This is in conjunction with our efforts to clean up and reseed the Westway area. The Proposed plan is to provide three (3) direct bury, not metered, concrete pole luminaire streetlights, mounting height of 35 ft, 150 watt bulbs and would be owned/maintained by PSE (Into light). The locations proposed are at the entrance of the cul-de-sac intersection of 22nd Ave SW and SW 334th St., mid block of SW 333rd St (park location), and mid block of SW 334th St. (park location). Start-up Costs: The written quotation for all the work to install the three (3) lights by PSE/Intolight is $10,038.35, which will be charged to the Federal Way Department of Public Safety Westway accounting code. This money was set- aside at the beginning of the budget year specifically for improvements to the Westway area. Committee Recommendation: Motion to approve and accept this request for the three Westway Lights, and forward to full Council for consideration at its May 20, 2003 meeting. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee [-\ 5.F PARKS, RECREATION AND CULTUAL SURVICES MEMORANDUM Date: May 12,2003 To: PRHSPS . ittee , f) --- Via: Davi? Mosele ',a ge~4 / y.--- From: JennIfer Schro r, Duecto Li:/¡vr RE: West Hylebos ate Park. . The purpose of this memorandum il~o inform the Council of discussions that have taken place with Washington State Parks staff regarding the future of the West Hylebos State Park. Background: In March of this year Parks Director; Rex Derr requested a meeting with the City and the Friends of the Hylebos. On April 2, staff along with Mayor Burbidge, Chris Carrel, Representative Skip Priest and Senator Tracey Eide met with State Parks Director Rex Derr and several members of his staff. Mr. Derr explained the State Parks Centennial Vision 2013 and how the West Hylebos State Park fits within that Vision. . State Parks sees their role as stewards of parks that are of statewide significance. Unfortunately there is no criterion or definition that describes what types of parks qualify as having statewide and/or regional significance. Mr. Derr did emphasize that the West Hylebos is a unique and wonderful natural resource, but one that tends to function as a local park, rather than what is traditionally a state park. There was discussion of the condition of the boardwalk and concern that State Parks has not invested in the upkeep of the park. State Parks staff explained that funding for repairs is based on a competitive process. Priority for funding is based on health and safety, number of visitors annually, value of project to generate revenue, and leverage of funding through partnerships. Chris Carrel stated that the Friends of the Hylebos are interested in using the Marckx house for their office needs and public information/interpretive center for the Hylebos. Currently there is a State Parks employee residing in the home. The meeting concluded with agreement for staff from State Parks, Friends of the Hylebos and the City meet to explore partnership options as well as explore the benefit of the transfer of the West Hylebos State Park to the City of Federal Way. Included with this memorandum is a copy ofa letter from Frank Boteler, Deputy Director of State Parks, dated April 16th, which summarizes three options for the City and State Parks to consider; Status Quo, Turnover to Federal Way or Partnership. The Partnership option describes an agreement between State Parks, Friends of the Hylebos and the City. This option gives the City administrative responsibilities while State Parks would submit for capital funding for the immediate needs. They would also try to obtain future funding for a large interpretive center. The difficulty for State Parks is that they cannot guarantee capital funding. They expressed that documenting a partnership will help a capital project score well, but there is a backlog of major maintenance needed in Washington State Parks estimated at $40 million. Capital facilities needs are estimated at $300 million over 10 years. State Parks capital budget has no funding identified for the repair of the boardwalk estimated by them to be $250k. However, our legislators; Senator Tracey Eide, Representative Mark Miloscia and Representative Skip Priest did place $250K for the West Hylebos State Park boardwalk and $1 06K for the completion of the City's Hylebos Cabins Park Parking Lot project in the Capital Budget for consideration. The State Parks Commission meeting will be held on May 15th in Walla Walla. State Parks Staff will be discussing the three options presented in Mr. Boteler's letter, and specifically the option to consider the transfer of the park to the City of Federal Way. Staff Recommendation: This item is presented to the Council as information only and not for action. Staff will report back to the Committee regarding whether the State Parks Commission directs their staff to pursue discussions with the City on either the partnership or transfer options. The city currently owns approximately 40 acres of open space land that is contiguous to the West Hylebos State Park. F-\ March 31, 2003 TO: Jennifer Schroder, Director Federal Way Parks and Recreation Department FROM: Rex Derr, Director SUBJECT: April 2, 2003 Meeting on West Hylebos Wetlands Thanks for requesting the agenda for the above meeting. I recently asked staff to organize a discussion with people most closely associated with the West Hylebos park property so, as the new State Park's Director, I could hear their "vision" for the wetlands that our property ownership is part of. Of special interest is whether the community vision compliments the new State Parks Centennial Vision-2013 (below) adopted by the State Park's Commission on January 30,2003. State Parks Centennial Vision -:- 2013 In 2013, the Washington State Parks system will be composed solely of recreational, natural, cultural, and historic resources of statewide and regional significance; provide interpretation and recreation opportunities that attract visitors from nearby regions and across the state; managed to provide opportunities for recreation, learning, and enjoyment, 'while protecting resources; all to offer access to premier and unique destinations that are of uncommon quality,' and, to offer access to a diverse array of ands, waters, wildlife, culture, and hìstory of the state. Second, if the community and state park visions are complimentary, I'd like to know how the community wants to proceed to fulfillment, and what role they would like state parks to play. Frankly, I am impressed with the enthusiasm that community interests display about the area and wonder if State Parks can keep up with that, in light of the growing demands for renovation and service in other areas of the state park system. Thank you for inviting any interested individuals to the meeting, please share this communiqué with them. I'm looking forward to meeting any folks interested in the West - Hylebos Wetlands. \ {== -- 2- STATE OF WASHINGTON WASHINGTON STATE PARKS AND RECREATION COMMISSION 7150 Cleanwater Lane. P.O. Box 42650 . Olympia, Washington 98504-2650 . (360) 902-8500 Internet Address: http://www.parks.wa.gov TDD (Telecommunications Device for the Deaf): (360) 664-3133 April 16, 2003 . ~ Chris Carrel, Executive Director Friends of the Hylebos Wetlands Jennifer Schroder, Director Federal Way Parks and Recreation Department Dear Jennifer and Chris: It was good meeting with you on April 10. Our agency recognizes that the current state of West Hylebos State Park is a source of frustration to some local citizens. We want to improve the situation. Our interests lies in preserving this significant green space,.. realizing the areas full potential to offer environmental education~. opportUnities, and being good neighbors. Given the l~mited budgets and outstanding needs of the state. parks system, park .staff has implemented creative ideas and methods to bring more resources to administer the area. In spite of the fact that the park has not been budgeted by the Legislature, park staff have maintained the trail conidor, kept the area clean, provided on-site security, and provided temporary sanitary I facilities. . In response to our two earlier meetings, I have crafted three options (below) for your consideration. Please understand that implementation of options 2 or 3 will require. approval by our comnllSSlOn. 1. Status Quo: State Parks continues with its current role. We have listed West Hylebos projects in our capital funding needs list (e.g., parking lot paving, permanent sanitary facilities, and hook up to city sewer). Unfortunately, given our backlog of pressing priorities at parks which serve greater numbers of people, it is unlikely that these projects will be funded in the near future. In addition, State Parks occupancy of the residence will continue as a source of irritation to some local residents. We will continue to levy the vehicle parking fee. 2. Turnover to Federal Way: State Parks transfers the park to the City of Federal Way (with the exception of one parcel which will revert back to the Marckx family per deed restrictions) at the end of the calendar year. Although the. City has expressed in interest in this, it demands reconstruction of the boardwalk trail (rough estimate cost of $110,000). Since this trail item is not in the current capital budget under evaluation by the legislature, it is higWy unlikely that we could support it during the next biennium. ~. ~~ 0 '. .. 3. Partnership: We implement an effective partnership which draws upon the strengths of each of our organizations (and others) in achieving a shared vision for the area. In the relationship, city parks would take over management of the area with state parks offering to support a portion of capital needs as a challenge cost share to stimulate additional funding. The Friends could work directly with city parks in providing environmental learning opportunities. .Toachieve this, State Parks would sign a Memo of Agreement (MOA) turning administration of the area over to the City to be managed as a state/local natural area. Parks will place 1/3 of the estimated cost of needed capital projects (e.g. city sewer hookup, trail reconstruction, environmental interpretive center, toilet building, ...) within the high priority portion of our capital budget request when it is apparent that the remaining 2/3 is available as a match. Through this mechanism, for instance, State Parks could provide significant support for the construction of a regional environmental learning center with on-site, full-time state park interpreters. In this partnership we would be turning the houses over to the City at the end of the calendar year and remove the vehicle parking fee. State parks would work in partnership with the city for submitting grant applications for park improvements. Signage, brochures, and capital facilities would have the logos of all three partners. If we are to pursue option three it will clearly take more work to sketch out the details. From my experience, this works best if we first develop a memorandum of understanding which identifies our shared vision and goals for the area. Then we develop further agreements which identify the details of our individual commitments to achieving those goals. And, we complete the process by developing a proactive yearly operational agreement. Early on in the process, I would need to confer with our commission to access their willingness to pursue option 3. sm~J , ðd Franklin E. Boteler Deputy Director F-~