PRHSPSC PKT 05-12-2003
City ofFèdèralWây
.. . CITY COUNCIL .,. . .
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, May 12,2003.
4:00p.m.
City Hall
Mt. Baker Conference Room
1.
2.
CALL TO ORDER
PUBLIC FORUM
COMMISSION COMMENTS
3.
4.
5.
APPROVAL OF APRIL 14,2003 SUMMARY
COMMITTEE BUSINESS
A. Update on Kenneth Jones Pool
B. Cancellation of West way Townhouses Renovation Project
A 2002 CDBG Capital Project of $34,680; and, Allocation
$160,000 from the Cancelled Project and Additional 2003
CDBG Capital Funds to Westway Street Lighting Program
C. Washington Conservation Corps Interlocal Agreement
D. Interlocal Cooperative Agreement to Provide Law
Enforcement Mutual Aid and Mobilization between the Cities
Of King County, University of Washington Police
and King County
E. Westway Lights Proposal
F. West Hylebos State Park
Information
Action
Faber
O'Donnell
Action
Action
Ikerd
Kirkpatrick
Action
Information
Kirkpatrick
Schroder
6.
PENDING ITEMS
. Internet Safety
. Voice Stress Analysis
. Digital/Video Analysis Equipment
. Pea Patch
. Celebration Park Art Sculpture Program
. Federal Way Coalition of Performing Arts
. Community Center
. Kenwood Pit Property Transfer
7.
8.
NEXT MEETING -JUNE 9, 2003
ADJOURNMENT
Committee Members:
Linda Kachmar, Chair
Mary Gates
Jack Dovey
Staff:
Jennifer Schroder, Director
Mary Jaenicke, Administrative Assistant
661-4041
City of Federal Way
City Council
PARKS. RECREATION. HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, April 14, 2003
4:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Linda Kochmar, Jack Dovey and Mary Gates, Mayor Jean
Burbidge, Council member Eric Faison. Staff: David Moseley, City Manager, Brian Wilson Deputy Director of
Public Safety, Pat Richardson, City Attorney, Kelli O'Donnell, CDBG Coordinator, Kurt Reuter, Park Maintenance
Superintendent, Mary Faber Recreation & Cultural Services Superintendent, B Sanders, Park Planning and
Development Coordinator, John Hutton, Recreation Supervisor, Mary Jaenicke, Administrative Assistant.
Guests: Bill Foulkes, Vice-Chair Parks & Recreation, Donna Welch, Arts Commission.
Chair Kochmar called the meeting to order at 4:03 p.m.
PUBLIC FORUM
None
COMMISSION COMMENT
Donna Welch: Spoke about the new artwork that is hung at the City Hall Art Gallery, and the Knutzen Family
Theatre Art Gallery. The artwork at City Hall is artwork from local Junior and Senior High School students. Last
year, there were no entries; this year they had 34 pieces of artwork submitted. Welch also spoke about the Skate
Park Art Dedication that took place on Saturday, April 12. Council member Gates said the dedication was
wonderful.
APPROVAL OF SUMMARY
Council members Gates and Dovey approved the March meeting minutes as written. Motion passed.
BUSINESS ITEMS
Steel Lake Soccer Field Project Agreement
Sanders reported that the Parks, Recreation and Cultural Services Department have received a grant from the state,
the Interagency Committee for Outdoor Recreation (lAC). The grant is for the renovation of the soccer field at
Steel Lake Park. The department would like to replace the field with artificial turf, which will cut down the
maintenance and long-term costs. The amount of the grant is $400,000. Dovey moved to recommend a "do pass"
to the City Council Authorizing the City Manager to sign an agreement with the lAC to receive grant funds
to renovate Steel Lake Soccer Field and to advertise Requests for Bids for construction of the project. Gates
seconded. Motion passed.
Red. white and Blues Festival Fireworks RFP
Faber stated that the Parks, Recreation and Cultural Services Department issues a Request for Proposal (RFP) for a
fireworks vendor for the Red, White and Blues Event every two years. The budget for the fireworks is $15,000.
The RFP's were sent out to five different vendors, and three proposals were received. Two staff members and a
staff member from the Fire Department rated the proposals. Staff is recommending using the same vendor that has
been used in the past, which is Entertainment Fireworks Incorporated. They had the strongest overall rating. The
contract is $15,000 per year, for two years. Kachmar asked Faber where the spreadsheet was for the proposals.
Faber stated the RFP's are large and not easily comparable because the rating is based on a number of elements, and
all the proposals were for $15,000. Faber said they looked at who offered overall the best proposal. Kachmar
stated that in the future it would be appropriate for the Council to be able to view the rating system. Dovey moved
to recommend to Council a "do pass" to authorize staff to negotiate a two-year contract with Entertainment
Fireworks Inc. for a total of $30,000 or $15,000 annually, and place this item before City Council on May 6,
2003 for approval. Motion passed.
King County Developmental Disabilities Grant
Faber reported stated that this is a grant that provides funding for the Community Pathways program. This will
allow the Parks, Recreation and Cultural Services Department to receive funds for the Horticulture and Swimming
and Fitness programs, for people with developmental disabilities in the Federal Way area. The amount of the grant
is $2, 100. Dovey moved to recommend to Council a "do pass" to accept this agreement and to place this item
before City Council on May 6, 2003 for approval. Gates seconded. Motion passed.
PARKS, RECREA nON, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, April 14, 2003 Summary
Page 2
Update on Kenneth Jones Pool
Faber introduced John Hutton, the Recreation Supervisor. Hutton will supervise the Kenneth Jones Pool operations.
Faber distributed a time-line that she has been working on with King County and their staff. Faber stated that the
original date of transfer of the pool was July 1,2003. The County begins their summer swim program June 23. The
County has requested that the City of Federal Way take over the transfer June 23. The department is currently
working through an amendment with King County to move forward and accept the transfer of King County Pool
effective June 23. Faber also reported that the department is in the process of hiring staff. They will be hiring an
Aquatics Coordinator, AssistantCoordinator and a Pool Operator. Seasonal positions for the pool are also currently
opened. The Aquatics Coordinator will also manage the seasonal beach operations at Steel Lake. Equipment
inventory is currently being taken at this time. Prior to June 23, the department needs to be able to take registration
for the summer programs. The databases cannot b.e merged, so staff needs to be in the building around May 15, to
take registrations. The opening celebration is scheduled to take place on June 25. Fabér stated that the pool is
scheduled to be closed on June 21 and 22 to allow for job training with new staff, and to fin,ish last minute repairs.
Faber feels it would be difficult to hold an opening day celebration on the first day of operation. Council member
Faison asked what types of improvements will be made on the facility. Faber stated they would focus on the front
lqbby, bathrooms and floor improvements. The front counter will be ADA accessible. They will also add some.
landscaping to the outside of the facility. The improvements will be minor. $15,000 has been set aside for the
repairs. Faison stated that costs should be minimized, given the fact that we will be turning the pool over in the
future. Kochmar asked if there would be a fee structure change for residents. Faber answered that the City is
adopting King County's price structure, unless there is a specific reason to change the price stiucture. Faison asked
if this was an agreement that we have with the County. Faison wants City staff to review fee structures for residents
vs. non-residents. Faber answered that the department did not want to change a lot about the pool in the fIrst
quarter, so the department could understand the business of running the pool. D~ring the fall quarter, they would
determine price structures, and changes that would need to be done. Gates stated that resident v. non-resident use
should be one of the first things studied. Dovey stated that demographics should be studied during the fall quarter.
Faber will provide demographic information to the Council Committee in the fall.
2003 Human Services Commission work Plan
O'Donnell reviewed the 2003 Human Services Commission Work Plan. The commission will be focusing on
awareness and education of the Human Service programs that are available in our community. The commission
wants the community to be aware of the services, and want the residents to use the available programs. Council
member Gates requested that item seven be amended. Gates stated that attentiön should also be paid to Federal,
State and County Government. Dovey said he was concerned about asking commissioners to monitor Federal,
County and State Governments. He feels that asking volunteers to attend these meetings is asking them to do more
than Council should be asking them. Dovey stated that City staff should be monitoring what's happening at State,
Federal and King County meetings, and reporting back to the Commission. Item seven was changed to read "Staff
and commission members will continue working closely with all levels of government by: monitoring meetings
where human services funding decisions are made, alerting the Council to those decisions, and emphasizing the
need to maintain a strong level of Human Services funding in the City budget process." Kachmar emphasized that
the commission's focus needs to be redirected to all levels of government, not just city government. Council
member Dovey requested that the staff encourage all members of the Human Services Commissioners to volunteer
to be lead on work plan items. Council member Gates moved to approve the Human Services Commission's
2003 Work Plan as amended by the Committee and forward to the full Council for approval on May 6, 2003.
Dovey seconded. Motion passed.
Parks Commission 2003/2004 Work Plan
Reuter corrected item number 10 to read Lakota Park playground. Reuter reviewed the Parks Commission
2003/2004 Work Plan. Council member Dovey asked if there was land available for a Downtown Park. Reuter
stated that at this time it is a more conceptual type of project. Reuter stated the Parks Commission would be relying
on the Community Development Services staff to help guide the process and provide feedback on what they can and
cannot do with the designated park space. Council member Gates requested that item number lObe amended to
have the word new taken out. Item ten will read to say "Parks CIP includes for2003, funding for a play area at
Lakota Park Playground. Commission to recommend the placement and location and play equipment elements."
Vice Chair Foulkes stated that the commission would develop a master plan for Lakota Park. The playground
would not be built until there is a layout for the entire park. Foulkes stated the playground would be installed one
time, and the master plan will work around that playground. Gates requested that the 4th quarter box on item lObe
shaded also. Council member Faison asked if city staff would hire consultants to master plan the downtown park, or
if staff would master plan. Reuter stated that city staff and the Parks commission have nöt gotten that far in the
process. Faison asked if funds were budgeted for consultants to work on this project. Reuter stated there are not
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, April 14, 2003 Summary
Page 3
budgeted funds at this time. Reuter stated that this item was added to the work plan last week. Faison wanted to
know why the Downtown Park is scheduled for 4th quarter instead of an ongoing project. Vice-Chair Foulkes stated
that there were too many other projects to work on. Reuter also stated that the commission wanted to start the
project before the end of this year, but that the majority of the work would not start until next year. Gates moved to
recommend to Council a "do pass to accept the Parks Commissions 200312004 work plan as amended, and to
place this item on councils May 6 Council Agenda under consent. Dovey seconded. Motion passed.
2003 Interlocal Agreement for Waterfowl Management Program
Reuter reported we have had this Interlocal Agreement for the past two years and that it is a very successful
program. There has been a significant reduction in the geese problem at Steel Lake park, Celebration park and other
locations. There is one major change to the agreement. The city's contribution is $2,930.00. The fee is decreased
from last year due to the fact that another city has been added to the Interlocal Agreement. Dovey moved to
approve the 2003 Interlocal Agreement for Waterfowl (Canada Goose) Management Program and forward
to full Council at the May 6 meeting for consideration to authorize the City Manager to execute the Interlocal
Agreement. Gates seconded. Motion passed.
Amendment to extend Facility Maintenance Contractors (FMC) Contract
Dovey moved to recommend a "do pass" to full Council and to authorize the City Manager to accept this
amendment to extend the Facility Maintenance Contractors (FMC) contract for an additional one year for an annual
cost of $20,258.56 and a grand total of $60,701.20 and place this item before Council on May 6, 2003. Gates
seconded. Motion passed.
Amendment to extend Myers Master Lawn Care Contract
Dovey moved to recommend a "do pass" to full Council and to authorize the City Manager to accept this
amendment to extend the Myers Master Lawn Care contract for an additional one year for an annual cost of
$22,418.36 and a grand total of$65,932.18 and place this item before Council on May 6, 2003. Gates seconded.
Motion passed.
Dumas Bay Centre. Roof Maintenance System. Final Acceptance and Release of Retainage
Dovey moved to place this item on Councils May 6 consent agenda with a "do pass" recommendation to accept the
Dumas Bay Centre, roof maintenance system contract as complete and authorize staff to release retainage. The
amount of retain age to release to Commercial Industrial Roofing Inc. is $2,371.10. Gates seconded. Motion passed.
Valley Special Response Team
Deputy Wilson reported that this is an Interlocal Agreement between Auburn, Federal Way, Kent, Renton, Tukwila
and the Port of Seattle for creation of the Valley Special Response Team. Wilson stated the department has been
participating in the regional response on a mutual aid basis for the past nine months. This agreement will provide
an efficient application of service for special critical incidents and special response capabilities. Council member
Gates asked how the responses are prioritized. Wilson stated there is a risk assessment that is done for each incident
that occurs. If the incident fits the criteria, then it is used. Gates moved to approve and accept this request for
an Interlocal Agreement between Auburn, Federal Way, Kent, Renton, Tukwila, and the Port of Seattle for
the creation of the SRT, and forward to full Council for consideration at its May 6, 2003 meeting. Dovey
seconded. Motion passed.
Special Olympics Washington
Deputy Wilson stated this is a resolution request to establish support for the Washington Association of Sheriffs and
Police Chiefs fund raising efforts for Special Olympics. This is a charity that has been sanctioned by that
organization and the Federal Way Police. Concern was expressed that this may be misconstrued as the type of
fundraising that solicits donations on the phone, and 90% of the donation goes to the solicitor, and 10% goes to the
actual charity. Moseley stated that the department does not participate in phone solicitation, and participates in the
annual Cops and Lobsters fundraiser. Moseley stated that this resolution could be pulled of the consent agenda, and
have a brief presentation to clarify the issue. Gates moved to approve and accept this request for a Resolution
of the city council of the City of Federal Way, Washington, endorsing the Washington Association of Sheriffs
and Police Chiefs designation of Special Olympics Washington as an Official Non-Profit Charity
Organization, and forward to full Council for consideration at its May 6, 2003 meeting. Dovey seconded.
Motion passed.
Purchase of Storage Trailer for Traffic Cones
Deputy Wilson stated that this trailer would enable the department to store traffic cones that are used for several
purposes. Wilson said the cones constantly have to be moved. This trailer will allow the department to hook up the
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, April 14, 2003 Summary
Page 4
trailer and go. The total price of the storage trailer is $3,173.70. Dovey moved to approve the purchase ofthe
storage trailer and authorizing the purchase of the trailer will cost the city $3,173.70 from the Traffic
Account. There will be savings in overtime costs in the upcoming years as a result of this acquisition. Please
forward to full Council for consideration at its May 6, 2003 meeting. Gates seconded. Motion passed.
PENDING ITEMS
None
NEXT MEETING
May 12,2003,4:00 p.m. in the Mt. Baker Conference Room
ADJOURNMENT - Meeting adjourned at 5:20p.m.
5.B
CITY OF FEDERAL WAY
. CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE
Date:
From:
Via:
Subject:
May 5, 2003 A09-.
Kelli O'Don ell G Coordinato~vr-
David M anager
Cancellation es ay Townhouses Renovation Project, a 2002 CDBG
Capital Projec of $34,680; and, Allocation $160,000 from the Cancelled
l Project and Additional 2003 CDBG Capital Funds to Westway Street
Lighting Program
Background
The City received notification from the Multi-Service Center that they would not be able
to utilize their 2002 Community Development Block Grant (CDBG) award of $34,680 for
the Westway Townhouses Renovation Project. Additionally, Federal.Way received an
additional $231,155 in 2003 CDBG funds for capital projects due to the 2000 Census.
Based on the significant amount of capital funds unallocated combined with the
approach of the 2004 funding cycle, staff brought four options to the April 14, 2003,
Human Services Commission meeting for review (Attached).
A public hearing will be scheduled at the City Council to accept public input for
consideration before any Council action.
Recommendation Process
Police Chief Kirkpatrick briefed the Commission on the "Weed and Seed" effort in
Westway and the history of the "Building the Bridge" effort in Westway by a coalition of
businesses, community activists and non-profit agencies in Federal Way.
During discussion of the Westway Street Lighting Program, the Commission noted that
if the project were approved they would like the final design to be brought back for
Commission review and recommendation to the City Council. The Cqmmission
reviewed the three other options presented by staff.
Commission Recommendation
At the April 21, 2003, Human Services Commission meeting the Commission
recommended the cancellation of the Westway Townhouses Renovation project, a 2002
CDBG capital project of $34,680; and, allocation of $160,000 from the cancelled project and
additional 2003 CDBG capital funds to the Westway Street Lighting Program with final design to
be brought back for Commission/Council review and approval.
The Commission deferred making a recommendation on the remaining funds until a later date.
Committee Recommendation
ß~\
The Committee recommends cancellation of the Westway Townhouses Renovation
Project, a 2002 CDBG capital project of $34,680; and, Allocation of $160,000 from the
cancelled project and additional 2003 CDBG capital funds to the Westway Street Lighting
Program. This recommendation is forwarded to the full City Council for consideration
at the June 3, 2003, meeting following a public hearing on the allocation of CDBG
funds.
ß-L
(253) 661-4000
Federal Way, WA 98063-9718
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
April 14,2003 .
Human Services Commission ~
Kelli O'Donnell, CDBG Coordinatofl »7
Allocation of Additional 2003 CDBG Capital Funds
As was reported at previous Human Services Commission meetings, Federal Way's 2003 CDBG
allocation increased significantly due to the application of the 2000 Census data to the allocation
formula. Additionally, the Multi-Service Center has informed the City that they will not be able to utilize
the $34,680 allocated to the Westway Townhouses Renovation due to the 20-year change of use
restriction. Attached (Attachment 1) is the Final CDBG 2003 Allocation Summary Sheet that outlines the
amount of funding currently available and the allocations following the implementation of the 2003
Contingency Plan as updated on March 18, 2003. This includes the cancellation of the Ocean Ridge
Apartments Childcare and allocation of $103,050 to the Multi-Service Center Employment Project.
The City of Federal Way now has $231,155 available to allocate in 2003 to capital projects. Due to the
approach of the 2004 funding cycle and the considerable amount of funds available for allocation now, I
would like to put forward the following four options, or combination thereof, for the Commission's
consideration:
Option 1: Westway Street Lighting Program $160,000
Federal Way has previously recognized the need for infrastructure improvements in the West Way.
neighborhood and has assisted on a number of projects. The draft Area Benefit map (Attachment2)
indicates that the two census. block groups encompassing Westway now qualify for CDBG projects
serving the residents. The 2000 Census information has been received down to the Block Group and
indicates that over 45.2% of the Westway residents meet HUD's definition of low- and moderate-income
income. I have not been able to receive verification of the Area Benefit map from King County, but I am
confident that it will qualify. -
Police Chief Anne Kirkpatrick has been invited to attend Monday's Human Services Commission
meeting to update the Commission on the community effort in Westway. A Coalition has formed called
"Building the Bridge." It was initiated by St. Francis Hospital and Capital One and has grown to include a
wide variety of agencies, individuals, and businesses in Federal Way. The coalition has been active
since last May and is hoping to have a positive impact on Westway and use a successful model to take
to other communities in Federal Way. Federal Way's Police Department has initiated the .Weed and
Seed" process in Westway through a strong law enforcement presence with a zero tolerance of crime
and the criminal element. These .weeding" efforts have been successful in reducing the police
responses in Westway and efforts are now under way to .seed" the neighborhood. Street lighting
throughout the Westway community has been identified as a high priority for public safety and the
community. The Public Works Department has put together a preliminary estimate of the cost to install
streetlights throughout Westway at a cost of $160,000. (Attachment 3) Should the Commission/Council
recommend that this project be funded, an application will be completed by Public Works.
HSC 042103 2003 Capital Alloc
ß-5
Maryanne Zukowski will be available at the meeting to respond to questions regarding the Public Works
proposal and Chief Kirkpatrick will brief the Commission on the Westway "Building the Bridge" effort at
the beginning of the meeting.
Pros: This project can be "ready to go" quickly and provide needed improvements to a qualifying
neighborhood. The cost is within the amount of funds available and will provide a visible enhancement
. to the community. The Westway "Building the Bridge" effort involves a coalition of a community activists,
businesses, and agencies to assist the neighborhood. The anticipated success will be utilized by the
coalition in other communities in Federal Way. Investment of CDBG funds in Westway may assist the
momentum of the overall project.
Cons: While this project has been identified as a high need by public safety, public 'Works and the
, Westway "Building the Bridge" coalition, it may not be the highest need for the entire community of
Federal Way. Unfortunately, a city wide needs assessment will not be completed until after the
allocation of 2004 CDBG funds.
Commissioner Notes:
Option 2: Multi-Service Center -Employment Project for Remainder of 2004 $51,525
Fund the Multi-Service Center pilot program through the remainder of 2004. This project was funded for
a 12-monthpilot project starting when the project goes under contract. It is anticipated that the project
will begin in June of 2003 and will be completed in May of 2004. This would leave the remainder of 2004
unfunded unless the Commission chooses to fund an application as part of the 2004 CDBG process.
Since the project will just be under contract when the funding decisions are made for 2004, we will not
have any additional data from the implementation of the project. Additionally, funding this project
through 2004 would give 18 months worth of data to evaluate upon completiôn. Further funding of the
program would then fall into the regular funding cycle should the Multi-Service Center choose to reapply
for future CDBGfunds.
Pros: This project is "ready to go." A slightly longer program will provide additional data to e\(aluate the
effectiveness of the investment and put the program into the regular funding cycle.
Cons:
Commissioner Notes:
HSC 042103 2003 Capital Alloc
2
ßJ.\
Option 3: Federal Way Housing Repair Program
$5,000-$231,155
This program invests in the community's housing stock. Federal Way has a number of aging
neighborhoods that would benefit from this program. A marketing program could target specific
neighborhoods with volunteers to distribute information to the homeowners or a portion of planning and
administration funds could be utilized to mail information to property owners
Pros: This program is available to qualifying homeowners throughout Federal Way and is "ready to go"
An additional benefit currently is that the funds will roll into following years if not fully utilized.
Repayments of loans from the program are returned to the City for reallocation in future years.
Cons: The CDBG Consortium is looking at the Housing Repair policies in an effort to reduce
administration costs. There could be changes to the program in the near future that may eliminate some
of the above benefits.
Commissioner Notes:
.-------
Option 4: Allocate Funds as Part of the 2004 Process
$0-$231,155
The City could choose to leave these funds as unallocated and make funding decisions for part, or all, of
the funds available during the 2004 CDBG process. This would allow more flexibility based upon the
applications received for 2004.
Pros: Allows more funding to 2004 projects.
Cons: Delays CDBG funds being expended. Federal Way should also receive an increased amount of
CDBG funds in 2004 and there may not be adequate applications to allocate all of the funds available.
Commissioner Notes:
--.-----....--.-.-----. -- - ..---------- -.-------- ---...--...---..- ----..----.------- ._- ..,..-- . _.- ----- ---.--...
A decision does not need to be made at the April Commission meeting. Further discussion or research
into any other options proposed by the Commission could be brought back to the May meeting. If the
Commission agrees on any of the above options, a recommendation to the City Council will enable the
funds to be allocated in May.
Please contact me at (253) 661-4153 or kellio@fedway.org if you have any questions regarding the
above options or any CDBG projects or programs. 5,.5
Attachment .1
;ity of Federal Way
FINAL CDBG 2003 ALLOCATION SUMMARY SHEET
Estimate Final
Estimate
Final
~DBG Funds Available for 2003 Allocation:
Share of 2003 Entitlement Grant Allocation:
Share of Recaptured Funds
Additional Recaptured Funds (CO0412 75K; C02924 25K)
Reallocation of Canceled 2002 MSC-Westway Project
Program Income
Total Available
$506,564
$31,930
$100,000
$89,170
$727,664
$743,993
$31,930
$100,000
$34,680
$89,170
$999,773
Portion allowable for Public Services
Portion allowable for Planning/Administration
Remainder for Capital Projects
~DBG Funds Allocated in 2003 Projects
$95,640
$64,771
$108,266
$90,048
$801,459
$999,773
Project Title
Project
Number
Public
Services
Adjustedl
Planningl Final
Admin Amount
Federal Way Domestic Violence Unit
Community Health Centers of King County - Dental
Access Program
Emergency Feeding Program
Federal Way Norman Center YMCA - CARES Child
Care Subsidy Program
Federal Way Senior Center - Adult Day Care
Institute for Family Development PACT (Parents and
Children Together) ..
C03389
$20,000
$20,000
C03393
C03257
$11,000
$5,000
$11,000
$5,000
C03406
C03258
$47,735
$12,500
$47,735
$12,500
,. ""~~':J:WI"""""
l . . MJI!<?'¡& 1t.:¥~
Friends of Youth Griffin Home - Rehab
FUSION Transitional Housing for Women & Children
Children's Therapy Center - Building Addition
City of Federal Way Thompson Property -
Neighborhood Park Development C03373
Community Housing Assistance Program, Ocean Ridge
Apartments Childcare - Reallocated to MSC- Canceled
Employment Project ($99,999) C03374
Multi-Service Center - Employment Project TBD
King County Housing Repair Program C03633
Housing Repair Program Delivery C03519
Unallocated C03582
$12,031
$15,000
$207,254
$30,000
$75,000
$75,000
$103,050
$102,000
$18,000
$231 ,155
$103,050
$102,000
$18,000
$231,155
Adjusted Subtotal, Capital
Adjusted Subtotal, Public Service
Adjusted Subtotal, Planning & Administration
Adjusted TOTAL ALLOCATED (must not exceed available)
$801,459
$108,266
$90,048
$999,773
2003 REV Summary Sheet
ß.-~
Allocation Add Cap 2003 Summary Sheet
Attachment 2
II
City of Federal Way
Areas with Greater than
45.2% of Residents
Classified Low &
Moderate Income
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of residef'1($ cIa$$ifiOO low or
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4ß..5~ Low/Moderate Income
L3J S().60~ Low/MOderate Income
- 60-71% Low/Modofatð Income
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Attachment 3
(206) 661-4000
P.O. Box 9718
Federal Way. WA
98063-9718
Department of Public Works
i nte roffi ce
MEMORANDUM
TO: Kelli O'Donnell, CDBG Coordinator J{'~'.
. FROM: Maryanne Zukowski, P.E, Public Works Department
SUBJECT:
2003 Turnback Funds
Community Development Block Grant (CDBG) Program
Project Proposal for "West Way Street Lighting Program"
DATE:
4-10-03
Thank you for the opportunity to meet with you and discuss proposed options for use of available
funds for the 2003 grant year window. The City of Federal Way Public Works Department has
agreed to be the sponsoring agent for submittal ofthis Capital Project. The request for the use of
the 2003 funds is at the request ofthe public safety teams, citizens, and elected officials of the
City of Federal Way. .
0
The total grant request from the CDBG Program is $160,000.00 towards the design and
construction costs of the project. .
Our plan proposes:
}> Illumination lighting standards that meet the needs of a total neighborhood
revitalization project.
}> A capital project to address local and public safety needs and meets an economic
objective in a low to moderate-income area.
}> Installation of street lighting to provide preventative measures towards crime
increases and public safety.
}> Alleviate an existing maintenance issue of existing sub-standard street lighting.
Thank you for this opportunity. The full project is addressed in the grant application submitted at
your request. .
Cc: Cary Roe, P.E. Public Works Director
Rick Perez, P.E. Traffic Engineer
C:\Technical Memorandum Memo.doc
B-~
5.C
City of Federal Way
Parks, Recreation and Cultural Services Department
MEMORANDUM
Date:
May 2, 2003
To:
PRHSPS Council Committee
From:
Via:
. L
Steve Ikerd, Pr perty Services Manager ~~
David Mos anager
Subject:
Washington Co servation Corps Interlocal Agreement
Background
As part of the mitigation plan for Celebration Park the city is required to have a fIVe-year plan in
which to establish an 80% cover of native vegetation within designated areas. Within this
mitigated area there can be no exotic plants such as Scot's broom or Himalayan blackberry.
Unfortunately there has been a wide spread establishment of Scot's broom and other species
which the Parks Department has been attempting to eradicate with seasonal and volunteer help
over the past three years. We have been very successful in reaching the 80% native cover, but are
still battling the exotics. The drawback to using seasonal help for this task is they are not
available for many other Park and Facility task, which ends up getting deferred.
In an attempt to resolve this situation we looked into contracting for the next two years and found
it to be cost prohibitive from the private sector. We discovered the Washington Conservation
Corps (WCC), which is part of the State Ecology Department, have crews that specialize in this
type mitigation work. WCC will provided a six member crew, which includes a supervisor,
transportation, equipment, tools and experience for an "at cost" rate. The interlocal rate for this
service and equipment is $3500 per week, which breaks down to approximately $14.58 and hour.
After accessing the site and the amount of workload remaining, I recommend allocating up to five
weeks per year (2003, 2004) to the WCC interlocal agreement for a total often weeks and a grand
total of $35,000. Funding for these services will be covered out of the 2003 facility maintenance
contract account. Parks will continue to use volunteers to supplement related task.
Recommendation
Staff recommends the PRHSPS Council Committee to place the following recommendation on
the May 20, 2003 Council Consent Agenda: To accept the interlocal agreement with the
Department of Ecology, Washington Conservation Corps for the amount of $35,000 for a one
year period.
Committee Recommendation
Motion to place this item on Councils May 20th consent agenda with a "do pass"
recommendation to accept the interlocal agreement with the Department of Ecology, Washington
Conservation Corps for the amount of $35,000 for a one-year period.
Committee Chair.
Committee Member
Committee Member
&\
IIIDII
--....
.-
SI""" SI"I
",11111 If
COLOGY
wee AGREEMENT NO. wee -16-00~
WASHINGTON CONSERVATION CORPS
SPONSOR CONTRACT
Ins CONTRACT, made by and between the State of Washington Department of Ecology Conservation Corps,
ereinafter referred to as the "DEPARTMENT," and that entity whose name appears in item 1, below,
ereinafter referred to as the "SPONSOR."
. SPONSOR: City of Federal Way 2. CONTACTS
ADDRESS: 33530 1st Way South DEPT. PROJECT lEADER Nicholas Mott (360) 1J07-691J6
PO Box 9718 !>PON!>OR CONTACT Steve Ikerd (253) 661-1J079
Federal Way, WA CREW !>UPERvnOR
98063-9718 OTHER
!>PON!>OR fISCAL OffICER
L PROJECT TITLE/DESCRIPTION: Celebration Park
5. PROJECT LOCATION: City of Federal Way
5. SCOPE OF WORK: Wetland maintenance and other work as needed
7. PERIOD OF PERFORMANCE:
CONTRACT BEGINS: 1J/1/03 CONTRACT ENDS: 1J/30/04
B. MAXIMUM BUDGET REIMBURSED
to DEPARTMENT
Provided by DEPARTMENT Cost Provided by SPONSOR/DONATIONS COST
:C Crew labor for 10 weeks $0 $ 35,000
Total DEPARTMENT Cost $0 Total SPONSOR CO!>T $ 35,000
Above cost
Not to be
Exceeded
). Special Terms and
mdi tions
ŒI No 0 Yes (See
XVII.)
,. Biennial Closures: In accordance with biennial closing procedures, the sponsor must REMARKS
! imburse the DEPARTMENT no later than June 30 , 2004 for services or material
Ipplied under this contract when submitted for payment on properly itemized vouchers
'orm A-19).
AFRS ACCOUNT CODE
AN!> APPN PROG PROJECT !>UB PROJ ORG CO. OBJ !>UB AMOUNT
OE fUND INOE IHOE PROJ PHAS INOE OBJ
X X X
-
C:-'L
~ONSIDERATION OF THE GENERAL TERMS AND CONDITIONS OF THIS CONTRACT. THE PARTIES AGREE AS FOllOWS:
All rights and obligations of the parties to this contract shall be subject to and governed by those General Terms and Conditions
contained in the text of this contract instrument and Section XVII. 'SPECIAL TERMS AND CONDITIONS." .
In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedeñce in the following order: (a) Applicable Federal & State Statutes & Regulations, (b) Special Terms and Conditions, and
(c) General Terms and Conditions. .
This contract and its appendices, if any, contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this contract shall be deemed to exist or to bind any of the
parties hereto.
. This contract shall be subject to the written approval of the authorized representative of the DEPARTMENT and shall not be
binding until so approved. Only the authorized representative by writing (delegation to be made prior to action) shall have the
expressed, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this contract. Furthermore,
any alteration, amendment, modification, or waiver of any clause or condition of this contract is not effective or binding unless
made in writing and signed by the authorized representative.
AUTHORITY AND PURPOSE:
A. Authority
The Legislature enacted Chapter 43.220 RCW which created the Washington Conservation Corps, hereinafter referred to as
the "WCC," and named the DEPARTMENT as one of six state agencies having implementation authority.
B. Purpose. .
The purpose of this contract is to establish a formal understanding between the DEPARTMENT and the SPONSOR to
accomplish the project described in Section 7. "SCOPE OF WORK"
This contract is designed to specify the kinds and amounts of goods and services to be used and/or exchanged by the
DEPARTMENT and the ~PONSOR to their mutual benefit through a WCC project.
The SPONSOR acknowledges that participation in the WCC program shall not result in the displacement of currently
employed workers, including partial displacement such as reduction in hours of nonovertime work, wages, or other
employment benefits, nor in the impairment of existing contracts for services.
DEFINITIONS:
A "SPONSOR Contact" shall mean the person who serves as the SPONSOR's lead on the project and shall cooperate with all
parties concemed to promote successful completion of the project described in Section 7. 'SCOPE OF WORK.'
B. "SPONSOR Work Director" shall mean the person who specifies work to be performed onsite; outlines, describes, and
delegates work to be accomplished; supplies necessary orientation and training for use of special equipment and
procedures; and is responsible for directing WCC crew supervisor(s) regarding specific project tasks as described in Section
7. "SCOPE OF WORK"
C. "DEPARTMENT Project Leader' shall mean the person who is responsible for developing and facilitating the project and shall
serve as liaison between the DEPARTMENT and SPONSOR. PROJECT LEADER assumes ultimate responsibility to ensure
adequate coordination of the project. . .
D. "Corps Mell1ber" shall mean an individual enrolled in the WCC program. Corps members shall not be considered regular
state employees. Provisions of law relating to civil service, hours of work, rate of compensation, sick leave, unemployment
compensation, state retirement plans. and vacation leave do not apply to the Corps members. However, medical aid and
state industrial insurance will be provided by the DEPARTMENT for each Corps member.
E. "Crew Supervisor" shall mean the person who is responsible for matters relating to personnel administration and overall
project direction. He/she supervises Corps members (generally four or more) regarding work to be accomplished and is
responsible for individual crew safety, daily crew supervision and discipline, completes Corps member training plans, and
provides a written evaluation of each Corps member's job performance and skills acquired after two months and at
termination of employment.
. SCOPE OF WORK:
Both parties agree to complete in a satisfactory and proper manner the services described under the Section 7. "SCOPE OF
WORK" of this contract, and to provide materials and supplies' necessary to ensure satisfactory completion of the project,
including any special equipment required by special. work conditions, and to procure any necessary permits such as right of
entry. The DEPARTMENT agrees to provide Corps members who will be used to complete said work. All equipment
provided by either the DEPARTMENT or the SPONSOR shall be returned to the provider within fifteen (15) days after
termination of this contract, unless otherwise specified in Section XVII. "SPECIAL TERMS AND CONDITIONS."
. C:-5
I. PERFORMANCE:
A. TIme for Performance: Any work performed prior to the effective date of this SPONSOR CONTRACT, or continuing after the
completion date of same, unless otherwise agreed upon in writing herein, will be in violation of this contract and will be at the
SPONSOR's expense.
B. Compliance With All Laws: The SPONSOR agrees to observe all federal and state laws, regulations, and policies affecting
performance under this contract.
C. Release of Information or Materials: The SPONSOR will not release any information or materials developed pursuant to this
contract without prior written authority from the DEPARTMENT.
D. Final Report Evaluation: Within 15 days after termination of this contract, the SPONSOR shall provide the DEPARTMENT
with a written evaluation of the project. At a minimum, the following shall be evaluated:
1. Benefit to Corps members
2. Environmental benefits
3. Department cooperation/coordination
4. Whether the overall goals and objectives of the project were obtained.
5. Suggestions for program improvement.
6. Revised estimates of alternate supplier cost and SPONSOR
cosVdonation
.. TERMINATION OF CONTRACT:
A. Termination by SPONSOR for Cause: If the DEPARTMENT fails to fulfill in a timely and proper manner its obligations under
this contract, or if DEPARTMENT shall violate any of the covenants, agreements, assurances, or stipulations of the contract,
SPONSOR shall have the right to terminate this contract by giving written notice specifying the effective termination date to
the DEPARTMENT at least seven (7) days before such date.
B. Termination by DEPARTMENT for Cause: If SPONSOR fails to fulfill in a timely and proper manner its obligations under this
contract, or if SPONSOR shall violate any of the covenants, agreements, assurances, or stipulations of the contract,
DEPARTMENT shall have the right to terminate this contract by giving written notice specifying the effective termination date
to the SPONSOR at least seven (7) days before such date.
r Termination by DEPARTMENT or SPONSOR for Convenience: Either Party may terminate this contract by giving the other
Party written notice of such termination and specifying the effective date thereof at least ten (10) days before the effective
date of such termination. In that event, all finished or unfinished documents and other materials as described above shall be
delivered to DEPARTMENT for its review. After the review at the option of DEPARTMENT such documents or material or
portions thereof shall become its property. .
D. Insufficient Fundinq: In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this contract and prior to normal completion, either Party may terminate the contract under Section
IX.C. "Termination by DEPARTMENT or SPONSOR for Convenience" clause, subject to renegotiation under those new
funding limitations and conditions.
. LIABILITY:
A. When direct supervision is provided by the DEPARTMENT employed crew supervisor, the DEPARTMENT agrees that WCC
members working under this contract are agents of the DEPARTMENT, and therefore the DEPARTMENT shall be liable for
personal injury or property damage caused by WCC Corps member negligence. .
B. When direct supervision is provided by the SPONSOR, the SPONSOR agrees that WCC Corps members working under this
contract are agents of the SPONSOR
C. To the extent that the Constitution and laws of the State of Washington permit, all parties to this contract shall be responsible
for damage to persons or property resulting from the negligence on the part of itself, its employees, its agents, or its officers.
None of the parties assume any responsibility to the other parties for the consequences of any act or omission of any person,
firm, or corporation not a party to this contract.
. NON-DISCRIMINATION:
The DEPARTMENT and the SPONSOR agree to be bound by all federal and state laws, regulations, and policies against
òiscrimination and agree not to discriminate in employment, either directly or indirectly, because of a person's age, sex, sexual
ntation, marital status, creed, color, national origin, or the presence of any sensory, mental, or physical handicap, unless
IIdSed upon a bona fide occupational qualification.
c-~
DISPUTES:
Except as otherwise provided in this contract, when a bona fide dispute arises between the DEPARTMENT and the SPONSOR
and it cannot be resolved, either party may request a dispute resolution with the DEPARTMENT. The parties agree that this
dispute resolution process shall precede any action in a judicial tribunal. Either party's request for a dispute resolution must:
A. be in writing;
B. state the disputed issues;
C. state the relative positions of the parties;
D. state the SPONSOR's name, address, and WCC Agreement number;
E. be mailed to the DEPARTMENT or SPONSOR within thirty (30) days after the party could reasonably be expected to have
knowledge of the issue(s) which are now in dispute.
. INVOICE VOUCHERS:
Reimbursable expenditures under the terms and conditions of this contract shall in no event exceed the amount set forth
herein. The SPONSOR shall reimburse the DEPARTMENT for services performed when submitted on a properly itemized
voucher (Form A-19) in accordance with Section 9. "MAXIMUM BUDGET' Reimbursement shall be made by the SPONSOR
within thirty (30) days of receipt of said voucher.
I. AMENDMENTS:
Changes in the scope of this contract which cause an increase or decrease in the cost of, or the time required {or the
performance of any part of the scope of work under, this contract, shall be accomplished by written amendmeht and
executed by both parties prior to implementation.
I. SUBCONTRACTS:
The SPONSOR shall not enter into subcontracts for any of the work çontemplated under this contract without obtaining prior
written approval of the DEPARTMENT'S PROJECT LEADER.
/. RECORDS RETENTION:
Both parties shall maintain books, records, documents and other evidence of accounting procedures and practièes which
sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of the SPONSOR
CONTRACT These records shall be subject at all reasonable times to inspection, review,. or audit by duly auth()rized
personnel for six years after the contract end date.
I. SPECIAL TERMS AND CONDITIONS:
Special terms and conditions of this contract contained in the box below Œ.J are not Dare made a part of this contract (requires initials).
I / I
DepartrnentSponsor
I. ENTIRE CONTRACT:
This document contains the entire and integrated contract between the parties, and no statement, promise, inducement or ~greement
made by the DEPARTMENT or its agents or employees that is not contained in this written contract shall be valid or bindirjg. No
alteration, addition, or modification of any of the terms or conditions of this contract shall be effective if not in writing and s~ned by the
authorized representatives of the SPONSOR and the DEPARTMENT
NATURES:
)NSOR
DEPARTMENT
BY:
TITLE: Field Operations Coordinator
_E:
IE:
DATE: 4/15/03
Pre-Approved as to form by the Assistant Attorney General
>gy.is an Equal Opportunity and Affirmative action employer. For special accommodation needs. contact the Washington Conservation Corps at (206) 407-6947,
roo number is (206) 407-6006. /. .
~5
SoD
City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
May 5, 2003
Subject:
Parks, Recreation, Human Services & Public Safety Council Committee
Anne E. Kirkpatrick, Chief of Police OC.¡é
Brian J~Wilson, D uty Chief of Police ¿ -
David e nger
Interlocal Coop rallve Agreement to Provide Law Enforcement Mnlnal Aid ""d
Mobilization Between the Cities of King County, University of Washington Police,
and King County
To:
From:
Via:
INTRODUCTION:
Attached are the following documents:
1. Interlocal Cooperative Agreement to Provide Law Enforcement Mutual Aid and Mobilization
Between the Cities of King County, University of Washington Police, and King County.
2. Addendum "A" King County Mutual Aid Response Protocols for Law Enforcement.
The Washington Association of Sheriffs and Police Chiefs (W ASPC) has proposed legislation to establish a
regional and state wide law enforcement mobilization plan. This plan is modeled after the Washington State
Fire Services Resource Mobilization Plan and requires jurisdictions in each County to establish interlocal
agreements to participate in the plan. It is currently on Governor Locke's desk for signature.
This cooperative Interlocal Agreement and Mutual Aid Response Protocols provide for law enforcement
mutual aid and mobilization between cities in King County, University of Washington Police, and King
County.
BACKGROUND:
Local police resources can be quickly ov~rwhelmed in a severe emergency or terrorist attack. While police
departments have had mutual aid agreements in place for several years, there has never been a statewide
policy for mutual aid and subsequent cost recovery. The Washington State Association of Sheriffs and
Police Chiefs has taken the lead on developing the Washington State Law Enforcement Mutual
Aid/Mobilization Plan, hereinafter referred to as the Plan.
The Emergency Management Division, State Military Department will use the Plan as the basis for
mobilization of police service resources in Washington State in response to major law enforcement incidents
or other critical events. It should provide the framework for developing legislation and funding resources
when mobilization occurs.
0-\
As policing becomes more complex and the demands on local police become greater, it has become
imperative to develop and fonnalize a statewide plan for mutual aid and mobilization when local resources
become overwhelmed. The United States government has also required in its "First Responder Initiative
Grant Process" that lòcal jurisdictions must have a plan for response, be participants in mutual aid
agreements, and fonnu1ate a statewide mutual aid system. This proposed Plan would meet those
requirements and enable the City of Federal Way to avail itself to those funds if needed.
Start-up Costs:
No direct costs associated with the adoption of the Interlocal Agreement or participation in the regional and
statewide mobilization plan. The City of Federal Way is the sole decision maker regarding what resources
and/or assistance is provided under the Interlocal agreement and the Plan.
Committee Recommendation:
Authorize the City Manager to enter into an Interlocal Cooperative Agreement to Provide Law Enforcement
Mutual Aid and MobiHzation Between the Cities of King County, University of Washington Police, and King
County.
&_tii\Y M~.. (¡Ftj~MNïïø.;~: ,...
. ,
.. ...'..' y
, . .
. ' ....
..'
~2-
2
INTERLOCAL COOPERATIVE AGREEMENT .
TO PROVIDE LAW ENFORCEMENT MUTUAL AID AND MOBILIZA TÏON
BETWEEN THE CITIES OF KING COUNTY, UNIVERSITY OF WASHINGTON
POLICE, AND KING COUNTY
1. DATE OF AGREEMENT AND PARTIES. This agreement, dated the first day of
June 2003 for reference purposes only, is entered into by the undersigned municipal
corporations or towns organized or created under the laws of the State of Washington,
the University of Washington Police Department, and the King County Sheriffs
Office.
2. AUTHORITY FOR AGREEMENT. This Agreement is entered into as an interlocal
agreement pursuant to the Interlocal Cooperation Act as codified in Chapter 39.34 of
the Revised Code of Washington, specifically RCW 39.34.080.
3. PURPOSE OF THE AGREEMENT. Each party has the power, authority and
responsibility to provide police protection for its citizens within its boundaries. On
occasion, the demand for law enforcement services within a jurisdiction may exceed
that department's ability to respond in a timely manner. When that occurs, the police
department or departments of other jurisdictions may be capable of providing backup
law enforcement services. In order to fulfill their respective obligations to their
citizens, the parties desire to provide backup law enforcement services to each other
under the terms and conditions set forth below.
4. MUTUAL AID LAW ENFORCEMENT SERVICES. Each party will to the best of its
ability,-furnish mutual aid law enforcement services to, and at the request of, any other
party whose police department is taxed beyond its ability to respond, and render law
enforcement services in a timely manner. Each jurisdiction shall confer police
authority on those police officers frQm other jurisdictions providing mutual aid law
enforcement services and enforcing the requesting jurisdiction's ordinances. The
mutual aid officers shall proceed at the direction of the requesting department's police
chief or sheriff or their designee. The responding department maintains the discr~tion
to determine whether its own police department will not or cannot provide the
D....5
requested mutual aid services. The responding department also maintains the
discretion to determine at any time during the response that it may stop providing
assistance. Upon determining that it will not respond or that it will stop assisting, the
department shall immediately notify the requesting department of the change in mutual.
aid law enforcement services provided. The responding department shall be the sole
judge of its ability to respond or to remain, and asswnes no liability for deClining to
respond or for leaving.
5. SERVICES INCLUDED. For purposes of this Agreement, mutual aid law
enforcement services shall mean supplemental response to assist at . least one officer
from the primary agency. Such services will typically be of a first responder type of
service such as patrol response. Response protocols for this Agreement are outlined in
"Addendum A".
6. TERM. This Agreement shall be effective on June 1,2003 for one (I) year, regardless
of the date of execution and shall be automatically renewed on May. 31 st of. eaêh
successive year. Any party may terminate its p¡uticipation in this Agreement by giving
60 days notice of termination to all participating parties hereto.
7. INDEPENDENT CONTRACTOR. The parties acknowledge and agree that in the
performance of this Agreement, they are acting as independent contractors and not as
agents of each other. .
8. INDEMNITY AND HOLD HARMLESS. Each jurisdiction which is a party to this
Agreement hereby agrees to accept liability for any act, error. or omission of its own
. employees of whatever kind and nature and from whatever cause arising out of or
connected with the performance of this Agreement, and to indemnify and hold the
other jurisdictions and their employees harmless from any such liability, claim, or
cause of action, including amounts arising out of the perfonnance, by that jurisdiction's
employees, of this Agreement~ All liability for salaries, wages and other compensation
of law enforcement officers shall be that of their respective employers.
9. GOVERNING BODY. This Agreement shall be administered by a joint board, which
consists of the police chief of each named jurisdiction and the King County Sheriff.
Administration of this Agreement includes, but is not limited to, (1) each participant
identifying the resources available to aid participating jurisdictions; (2) review of the
respopse protocols (Addendwn A); and (3) participation in the Regional and/or State
Mobilizàtion efforts. A quorum of the membership is necessary for any modification
of the mobilization plan. Meetings may be called upon the request of any 3 board
members with 30 daysminimwn notice.
. 10. COUNTERPARTS. This Agreement shall be signed in counterparts and, if so sigIied~
shall be deemed one integrated agreement.
o-~
11. MODIFICATION. The parties may amend, modify, or supplement this Agreement
only by written agreement executed by all the parties hereto.
12. MERGER AND ENTIRE AGREEMENT. This Agreement merges and supersedes all
prior negotiations, representations and/or agreements between the parties relating to the
subject matter of this Agreement and constitutes the entire contract between the parties.
Signature page immediately following
D-5
INTERLOCAL COOPERATIVE AGREEMENT
TO PROVIDE LAW ENFORCEMENT MUTUAL AID AND MOBILIZATION
BETWEEN THE CITIES OF KING COUNTY, UNIVERSITY OF WASHINGTON
POLICE, AND KING COUNTY
SIGNATURE PAGE
CITY OF
Algona
CITY OF
Auburn
By:
By:
Date
Date
CITY OF .
Bellevue
CITY OF
Black Diamond
By:
By:
Date
Date
CITY OF
Bothell
CITY OF
Burien
By:
By:
Date
Date
CITY OF
Carnation
CITY OF
Clyde Hill
By:
By:
Date
Date
CITY OF Covington CITY OF Des Moines
By: By:
Date Date
CITY OF Duvall CITY OF Enumclaw
By: By:
Date Date
Ð-(P
CITY OF
By:
Federal Way
Date
CITY OF
Kenmore
By:
Date
CITY OF
Kirkland
By:
Date
CITY OF
By:
Maple Valley
Date
CITY OF
Mercer Island
By:
Date
CITY OF
By:
Normandy Park
Date
CITY OF
By:
Pacific
Date
CITY OF
Renton
D-l
CITY OF
Issaquah
By:
Date
CITY OF
Kent
By:
Date
CITY OF
Lake Forest Park
By:
Date
CITY OF
Medina
By:
Date
CITY OF
Newcastle
By:
Date
CITY OF
North Bend
By:
Date
CITY OF
Redmond
By:
Date
CITY OF
Sammamish
By: By:
Date Date
CITY OF SeaTac CITY OF
By: By:
Date Date
CITY OF Seattle CITY OF Shoreline
By: By:
Date Date
CITY OF Snoqualmie CITY OF Tukwila
By: By:
Date Date
CITY OF
Woodinville
CITY OF
By:
By:
Date
Date
County of King
Port of Seattle
By:
By:
David G. Reichert Date
King County Sheriff
T. M. Kimsey
Chief of Police
Date
County of King - Airport Police
By:
Ron Grifflll Date
KC Airport Police Chief
University of Washington Police
By:
Weldon Ihrig Date
Executive Vice President
Ç)~"t
ADDENDUM "A"
KING COUNTY MUTUAL AID
RESPONSE PROTOCOLS
FOR LAW ENFORCEMENT
I.
Authority
All parties to the King County Mutual Aid Agreement will ensure a process is
established to commit manpower and resources.
II.
Request For Mùtual Aid
1. In the event of major disorder or other law enforcement operation the first law
enforcement resoUrces to be used shall be those of the primarily responsible
agency. In the event that such resources are inadequate to control the situation
by the primarily responsible agency, or there is a need for a specialized unit, a
request for mutual aid under this plan will be made directly to an assisting
agency. Such requests for assistance shall, if possible, specify the number of
police officers and types of equipment required, where and to whom such
officers are to report, and where and to whom the equipment should be
delivered.
2. Rendering assistance under the terms of this agreement shall not be mandatory,'
except that if assistance can't be rendered, the requestee should immediately
inform the requestor if, for any 'reason, assistance can't be rendered. It is
understood that consideration as to whether assistance can be provided or not
must be determined by the requestee~
3. In the event of mobilization under this agreement, the primarily responsible
agency shall assume incident command, unless the primarily responsible
agency specifically requests that a different law enforcement agency fulfill this
responsibility, or unless the scope of the problem is multi-jurisdictional, in
which case a unified command shall be established, This shall include directing
1
D-~
the assignment of all personnel and equipment. The assignment of duties to
officers of assisting agencies shall be made by the incident commander of the
primary responsible agency unless that responsibility is delegated to a different
law enforcement agency as indicated above.
4. The primary responsible agency shall have the responsibility of establishing a
command post and notifying all assisting agencies at the -earliest possible time
of its location. The Incident Commander shall establish a-command post in
such a manner as to provide an area suitable for the staging and directing of all
resources.
Arrests
Arrest policies will be determined by the Incident Commander in charge of the
event. Transportation of prisoners to jail facilities will be coordinated by the
Incident Commander.
The primarily responsible agency will be responsible for providing supplies that are
reasonably needed to sustain the responding officers in enforcing the law and
maintaining order. Each agency will be responsible for any repairs and/or damages
done to their own vehicles as a result of participation in mutual aid.
III.
Insurance
No signatory shall be held liable to another signatory for damages, loss of
equipment, injury to personnel, or payment of compensation arising as a result of
assistance rendered under the terms of this agreement.
IV.
Commissions & Authority
Full-time, paid, commissioned officers who are responding to any call for mutual
aid shall be automatically commissioned by virtue of the mutual aid agreement,
through the, commissioning authority of the primarily responsible agency and,
therefore, shall be empowered to. exercise the same police authority during the time
of the mutual aid as though they were full-time commissioned officers of the
primarily responsible agency. This provision shall apply whether the mutual aid
request is of: .
(a) A formal nature between department heads;
(b) A less formal nature through agreemel)t of watch commanders or shift
supervisors; or,
(c) When the officers of one jurisdiction cross jurisdiction boundaries to aid
or assist the officers of another jurisdiction signatory to this agreement.
If signatory agencies have reserve officers or part-time officers, in addition to full-
time paid, commissioned officers, they shall normally be exempt from the
automatic commissioning, except those reserve officers working under the
2
Q-}D
immediate supervision of a full-time officer. Reserve or part~time officers may be
extended automatic commissIoning at the direction of the department head who
requests mutual aid, PROVIDED HOWEVER, that such determination should be
worked out in advance among the heads of the signatory agencies.
V.
Command
The underlying' principle of mutual aid is that other agencies are serving as a
resource to another agency's . request. Therefore, the Chief of Police or hislher
designee (Sergeant, Lieutenant, CaP.tain, etc.) of the requesting agency maintains
incident command and is aided by those resources sent in response to this request
for aid. In the event that the emergency is of such a nature that it exceeds the
individual jurisdictional boundaries, a unified command s,hall be established until
the mutwù aid situation ceases to exist and operations return to normal boundaries.
Whenever significant resources from ~ther agencies must be mobilized and brought
into a jurisdiction in order to resolve a given problem, even when the scope of the
problem is such that it is physically contained within the boundaries of the specific
. single jurisdiction requesting mutual aid, it is expected that an appropriate incident
command staff be developed and that the senior staff officers responsible for the
mutual aid assets will fill roles within the inCident command structure. Successful
mutual aid operations must be based upon professional respect and also upon
acknowledgement of the fact tha~ the Incident Commander in charge also is
responsible and legally liable for his decisions and actions. It must also be borne in
mind that those in charge of mutual aid assets are still free to accept or refuse to
carry out requests requiring specific missions, which would utilize and exhaust the
assets for which they are responsible.
VI.
Control
While the question of technical command and responsibility is one, which requires
specific designation of an Incident Commander, the exercise of. control over
responding mutual aid unitS and combinations of units brings up an entirely
different set of concerns. . Wherever possible, the supervisor or staff officer in
charge of a group of responding units from an assisting agency would report to the
Incident Commander as liaison and be assigned to specific tasks or missions,. for
which he/she would use his own departmental personnel. NOTE: Because of the
possibility that reserve officers will be used in many responses to requests for
mutual aid, it is important to establish and record their presence and to verify the
fact that they are certified reserves within the scope of the definition of the "Peace
Officer Powers Act," and have met the requirements established by the Washington
Criminal Justice Training Commission. Reserve officers should generally work
under supervisors or regular officers from their own agencies, but under some
circumstances (depending on the.scope of the operation), might be configured into
3
0-1\
a special reserve contingent for handling special assignments such as roadblock,
.evacuation, fixed-point traffic control, etc.
VII.
Press Relations
It shall .be the responsibility of the requesting agency in conj~ction with the
Incident Commander to establish a press area and to assign a public information
officer to handle immediate inquires during any given incident. All releases of
information through the public 'information function should be approved by the
Incident Commander.
VIII. Record Keeping
It shall be the responsibility of the Incident Commander to establish a Planning and
Intelligence Section. The Planning and Intelligence Section will keep an accurate
log of what mutual aid agencies, personnel and vehicles are involved in the
emergency, and during what periods, along with the assignments, which they were
given and any actions, which they took. A formal written Incident Action Plan and
After Action Report will be completed by the Planning and Intelligence Section
and the requesting agency following the incident.
. The King. County Chiefs Association through the Regional Operations Committee
shall annually update and review plans and policies, and make recommendations
for change. .
4
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S.E
City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
05-12-03
Subject:
Parks, Recreation, Human Services & Public Safety Council Committee
Anne E. Kirk~.trick, Chief of Police 0 f-t::..
David M~nger
W estway Lig~~~'p01al
To:
From:
Via:
Background:
The purpose of this memorandum is to request the installation of three (3) streetlights in the Westway
development. This is in conjunction with our efforts to clean up and reseed the Westway area. The Proposed
plan is to provide three (3) direct bury, not metered, concrete pole luminaire streetlights, mounting height of
35 ft, 150 watt bulbs and would be owned/maintained by PSE (Into light). The locations proposed are at the
entrance of the cul-de-sac intersection of 22nd Ave SW and SW 334th St., mid block of SW 333rd St (park
location), and mid block of SW 334th St. (park location).
Start-up Costs:
The written quotation for all the work to install the three (3) lights by PSE/Intolight is $10,038.35, which will
be charged to the Federal Way Department of Public Safety Westway accounting code. This money was set-
aside at the beginning of the budget year specifically for improvements to the Westway area.
Committee Recommendation:
Motion to approve and accept this request for the three Westway Lights, and forward to full Council for
consideration at its May 20, 2003 meeting.
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee
[-\
5.F
PARKS, RECREATION AND CULTUAL SURVICES
MEMORANDUM
Date: May 12,2003
To: PRHSPS . ittee , f) ---
Via: Davi? Mosele ',a ge~4 / y.---
From: JennIfer Schro r, Duecto Li:/¡vr
RE: West Hylebos ate Park. .
The purpose of this memorandum il~o inform the Council of discussions that have taken place with
Washington State Parks staff regarding the future of the West Hylebos State Park.
Background: In March of this year Parks Director; Rex Derr requested a meeting with the City and the
Friends of the Hylebos. On April 2, staff along with Mayor Burbidge, Chris Carrel, Representative Skip
Priest and Senator Tracey Eide met with State Parks Director Rex Derr and several members of his staff.
Mr. Derr explained the State Parks Centennial Vision 2013 and how the West Hylebos State Park fits
within that Vision. .
State Parks sees their role as stewards of parks that are of statewide significance. Unfortunately there is no
criterion or definition that describes what types of parks qualify as having statewide and/or regional
significance. Mr. Derr did emphasize that the West Hylebos is a unique and wonderful natural resource,
but one that tends to function as a local park, rather than what is traditionally a state park.
There was discussion of the condition of the boardwalk and concern that State Parks has not invested in the
upkeep of the park. State Parks staff explained that funding for repairs is based on a competitive process.
Priority for funding is based on health and safety, number of visitors annually, value of project to generate
revenue, and leverage of funding through partnerships.
Chris Carrel stated that the Friends of the Hylebos are interested in using the Marckx house for their office
needs and public information/interpretive center for the Hylebos. Currently there is a State Parks employee
residing in the home.
The meeting concluded with agreement for staff from State Parks, Friends of the Hylebos and the City meet
to explore partnership options as well as explore the benefit of the transfer of the West Hylebos State Park
to the City of Federal Way. Included with this memorandum is a copy ofa letter from Frank Boteler,
Deputy Director of State Parks, dated April 16th, which summarizes three options for the City and State
Parks to consider; Status Quo, Turnover to Federal Way or Partnership.
The Partnership option describes an agreement between State Parks, Friends of the Hylebos and the City.
This option gives the City administrative responsibilities while State Parks would submit for capital
funding for the immediate needs. They would also try to obtain future funding for a large interpretive
center. The difficulty for State Parks is that they cannot guarantee capital funding. They expressed that
documenting a partnership will help a capital project score well, but there is a backlog of major
maintenance needed in Washington State Parks estimated at $40 million. Capital facilities needs are
estimated at $300 million over 10 years.
State Parks capital budget has no funding identified for the repair of the boardwalk estimated by them to be
$250k. However, our legislators; Senator Tracey Eide, Representative Mark Miloscia and Representative
Skip Priest did place $250K for the West Hylebos State Park boardwalk and $1 06K for the completion of
the City's Hylebos Cabins Park Parking Lot project in the Capital Budget for consideration.
The State Parks Commission meeting will be held on May 15th in Walla Walla. State Parks Staff will be
discussing the three options presented in Mr. Boteler's letter, and specifically the option to consider the
transfer of the park to the City of Federal Way.
Staff Recommendation: This item is presented to the Council as information only and not for action.
Staff will report back to the Committee regarding whether the State Parks Commission directs their staff to
pursue discussions with the City on either the partnership or transfer options. The city currently owns
approximately 40 acres of open space land that is contiguous to the West Hylebos State Park.
F-\
March 31, 2003
TO:
Jennifer Schroder, Director
Federal Way Parks and Recreation Department
FROM:
Rex Derr, Director
SUBJECT:
April 2, 2003 Meeting on West Hylebos Wetlands
Thanks for requesting the agenda for the above meeting.
I recently asked staff to organize a discussion with people most closely associated with
the West Hylebos park property so, as the new State Park's Director, I could hear their
"vision" for the wetlands that our property ownership is part of. Of special interest is
whether the community vision compliments the new State Parks Centennial Vision-2013
(below) adopted by the State Park's Commission on January 30,2003.
State Parks Centennial Vision -:- 2013
In 2013, the Washington State Parks system will be composed solely of
recreational, natural, cultural, and historic resources of statewide and
regional significance; provide interpretation and recreation opportunities
that attract visitors from nearby regions and across the state; managed to
provide opportunities for recreation, learning, and enjoyment, 'while
protecting resources; all to offer access to premier and unique destinations
that are of uncommon quality,' and, to offer access to a diverse array of
ands, waters, wildlife, culture, and hìstory of the state.
Second, if the community and state park visions are complimentary, I'd like to know how
the community wants to proceed to fulfillment, and what role they would like state parks
to play.
Frankly, I am impressed with the enthusiasm that community interests display about the
area and wonder if State Parks can keep up with that, in light of the growing demands for
renovation and service in other areas of the state park system.
Thank you for inviting any interested individuals to the meeting, please share this
communiqué with them. I'm looking forward to meeting any folks interested in the West
- Hylebos Wetlands.
\
{== -- 2-
STATE OF WASHINGTON
WASHINGTON STATE PARKS AND RECREATION COMMISSION
7150 Cleanwater Lane. P.O. Box 42650 . Olympia, Washington 98504-2650 . (360) 902-8500
Internet Address: http://www.parks.wa.gov
TDD (Telecommunications Device for the Deaf): (360) 664-3133
April 16, 2003
. ~
Chris Carrel, Executive Director
Friends of the Hylebos Wetlands
Jennifer Schroder, Director
Federal Way Parks and Recreation Department
Dear Jennifer and Chris:
It was good meeting with you on April 10. Our agency recognizes that the current state of West
Hylebos State Park is a source of frustration to some local citizens. We want to improve the
situation. Our interests lies in preserving this significant green space,.. realizing the areas full
potential to offer environmental education~. opportUnities, and being good neighbors.
Given the l~mited budgets and outstanding needs of the state. parks system, park .staff has
implemented creative ideas and methods to bring more resources to administer the area. In spite
of the fact that the park has not been budgeted by the Legislature, park staff have maintained the
trail conidor, kept the area clean, provided on-site security, and provided temporary sanitary
I
facilities. .
In response to our two earlier meetings, I have crafted three options (below) for your
consideration. Please understand that implementation of options 2 or 3 will require. approval by
our comnllSSlOn.
1. Status Quo: State Parks continues with its current role. We have listed West Hylebos
projects in our capital funding needs list (e.g., parking lot paving, permanent sanitary
facilities, and hook up to city sewer). Unfortunately, given our backlog of pressing priorities
at parks which serve greater numbers of people, it is unlikely that these projects will be
funded in the near future. In addition, State Parks occupancy of the residence will continue
as a source of irritation to some local residents. We will continue to levy the vehicle parking
fee.
2. Turnover to Federal Way: State Parks transfers the park to the City of Federal Way (with
the exception of one parcel which will revert back to the Marckx family per deed restrictions)
at the end of the calendar year. Although the. City has expressed in interest in this, it
demands reconstruction of the boardwalk trail (rough estimate cost of $110,000). Since this
trail item is not in the current capital budget under evaluation by the legislature, it is higWy
unlikely that we could support it during the next biennium.
~.
~~
0
'. ..
3. Partnership: We implement an effective partnership which draws upon the strengths of each
of our organizations (and others) in achieving a shared vision for the area. In the
relationship, city parks would take over management of the area with state parks offering to
support a portion of capital needs as a challenge cost share to stimulate additional funding.
The Friends could work directly with city parks in providing environmental learning
opportunities.
.Toachieve this, State Parks would sign a Memo of Agreement (MOA) turning administration
of the area over to the City to be managed as a state/local natural area. Parks will place 1/3
of the estimated cost of needed capital projects (e.g. city sewer hookup, trail reconstruction,
environmental interpretive center, toilet building, ...) within the high priority portion of our
capital budget request when it is apparent that the remaining 2/3 is available as a match.
Through this mechanism, for instance, State Parks could provide significant support for the
construction of a regional environmental learning center with on-site, full-time state park
interpreters. In this partnership we would be turning the houses over to the City at the end of
the calendar year and remove the vehicle parking fee. State parks would work in partnership
with the city for submitting grant applications for park improvements. Signage, brochures,
and capital facilities would have the logos of all three partners.
If we are to pursue option three it will clearly take more work to sketch out the details. From my
experience, this works best if we first develop a memorandum of understanding which identifies
our shared vision and goals for the area. Then we develop further agreements which identify the
details of our individual commitments to achieving those goals. And, we complete the process
by developing a proactive yearly operational agreement. Early on in the process, I would need to
confer with our commission to access their willingness to pursue option 3.
sm~J , ðd
Franklin E. Boteler
Deputy Director
F-~