PRHSPSC PKT 03-10-2003
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PARKS, RECREA TJON, HUMANSERVÎCES & PUBLIC SAFE1'Y COMMITTEE
1.
2.
CALL TO ORDER
PUBLIC FORUM
COMMISSION COMMENTS
APPROV AL OF FEBRUARY 10, 2003 SUMMARY
COMMITTEE BUSINESS
Action O'Donnell
Action O'Donnell
Update Faber
Action Reuter
Action Schroder
Action Schroder
Update Schroder
Update Schroder
3.
4.
5.
A. Extension of CDBG Housing and Community Development
Four -Year Strategies through 2004
B. Cancellation & Reallocation of Previously Awarded
Project & Amendment to 2003 CDBG Contingency Plan
C. Kenneth Jones Pool
D. Lakehaven Utility District Sewer Easement
E. 2003 Authorizing Resolution - Grant Application
F. Friends of the Hylebos Wetlands Interest to Donate Land to
The City of Federal Way
G. Community Center Planning Phase
H. Batting Cage Proposal
6.
PENDING ITEMS
. Internet Safety
7.
8.
NEXT MEETING -April 14, 2003
ADJOURNMENT
Committee Members:
Linda Kochmar, Chair
Mary Gates
Jack Dovey
Staff:
Jennifer Schroder, Director
Mary Jaenicke, Administrative Assistant
661-4041
City of Federal Way
CITy COUNCIL
PARKS, RECRl~ATJON, HUMAN SERVJCI~S & J)UBLIC SAFI~TY COMM
City HáH
Mt. Baket Conference Röôm,.,
1.
2.
CALL TO ORDER
PUBLIC FORUM
COMMISSION COMMENTS
APPROV AL OF FEBRUARY 10,2003 SUMMARY
COMMITTEE BUSINESS
3.
4.
5.
A. Extension of CDBG Housing and Community Development
Four -Year Strategies through 2004
B. Cancellation & Reallocation of Previously Awarded
Project & Amendment to 2003 CDBG Contingency Plan
C. Kenneth Jones Pool
D. Lakehaven Utility District Sewer Easement
E. Authorization to Make Application for L WCF Grant for
Lakota Park Property Acquisition
F. Friends ofthe Hylebos Wetlands Interest to Donate Land to
The City of Federal Way
G. Community Center Planning Phase
H. Batting Cage Proposal
6.
PENDING ITEMS
. Internet Safety
7.
8.
NEXT MEETING -April 14,2003
ADJOURNMENT
":;;1:':;""(':::r,~'/:;t",,'"~';;:t' .
Action O'Donnell - ? Il~
Action O'Donnell ~ ~llY
Update Faber i¡ldo?j
Action Reuter'
Action Schroder - 'JIlt
Action Schroder - t\t \
Update Schroder
Update Schroder
Committee Members:
Linda Kochmar, Chair
Mary Gates
Jack Dovey
Staff:
Jennifer Schroder, Director
Mary Jaenicke, Administrative Assistant
661-4041
City of Federal Way
City Council ,
PARKS. RECREATION. HUMAN SERVICES & PUßLIC SAFETY COUNCIL COMMITTEE
Monday, February 10,2003
4:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Linda Kochmar, Jack Dovey and Mary Gates. Staff: Chief
Kirkpatrick, Director Public Safety, Pat Richardson, City Attorney, Mehdi Sadri, Information Systems Manager,
Kelli O'Donnell, CDBG Coordinator, Kathy McClung, Director Community Development, Lydia Assefa-Dawson,
Human Services Manager, Kimberly Paterno, Volunteer & Neighborhood Coordinator, Kurt Reuter, Park
Maintenance Superintendent, Mary Faber Recreation & Cultural Services Superintendent, Rob Ettinger, Recreation
Coordinator, Mary Jaenicke, Administrative Assistant.
Guests: c.T. Purdom, Chair Parks & Recreation, Donna Welch, Arts Commission.
Chair Kochmar called the meeting to order at 4:05 p.m.
PUBLIC FORUM
None
COMMISSION COMMENT .
Arts Commissioner Donna Welch thanked the Council for reappoin~ing her to the commission. Welch also reported
that the Children of the Revolution concert was marvelous.
APPROV AL OF SUMMARY
Council members Gates and Dovey approved the December meeting minutes as written. Motion passed.
BUSINESS ITEMS
Karl Grosch Recognition
Reuter spoke regarding Karl Grosch. Grosch has donated many hours to the City, and served nine years on the
Parks and Recreation Commission. The Parks and Recreation Commission came up with this idea as a way to thank
Grosch for his service to the City of Federal Way, the Federal Way Soccer Association and the Washington State
Youth Soccer Association. The Commission would like to name the new synthetic turf soccer field that will be
installed at Steel Lake Park after Grosch. Parks Chair Purdom stated that the Commission spent a lot of time talking
about Grosch, and his role and what he's done. The commission felt that a plaque or recognition saying thank you
was not enough. He also stated that this was a unanimous recommendation from the Parks and Recreation
Commission. Council member Dovey asked if the City had any procedures in place for the next time this issue may
come up. Reuter answered that Resolution 91-57 addressed this issue. Gates moved to recommend to Council a
"do pass" to accept the recommendation to name the renovated soccer field at Steel Lake Park after Mr. Karl
Grosch, and to place this item before Council at the April 1, 2003 meeting. Dovey seconded. Motion passed.
Purchase of Replacement FilelRecord Server for PS Records Management System
Sadri reported that the City purchased a mid-sized file/records server in 1996 for the department of Public Safety for
the purpose of maintaining the police records system. The system is reaching its capacity. An RFQ was issued in
January for the purchase of the hardware. Seven vendors replied. The lowest quote is from Dasher Technologies
for $35,153.98 including installation, taxes and shipment. Dovey moved to approve the quote from Dasher
Technology in the amount of $35,153.98, for the purchase of Public Safety Records Management System
hardware and forward it to full Council. Gates seconded. Motion passed.
2003 Arts Commission Contract for Services Pro¡:ram
Faber reported that the Arts Commission Contract for Services Program is an ongoing funding program that the Arts
Commission partners with other agencies that provide art services in the community. Local arts agencies complete
an application; the Commission reviews the applications, interviews each agency and develops funding
recommendations. Dovey moved to recommend to Council a "do pass" to approve the recommended funding
for the 2003 Contract for Services Program and place this item before Council on February 18,2003. Gates
seconded. Motion passed.
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, February 10,2003 Summary
Page 2
2003 Arts Commission Work Plan
Faber stated that the Arts Commission held a retreat in November to develop the 2003 Work Plan. The Arts
Commission approved the Work Plan in January, following the adoption of the 2003-2004 budget. Council member
Gates asked where the Celebration Park Loaned Art Program was in the Work Plan. Faber replied that it is not in
the 2003 Work Plan. Faber stated this program was funded for approximately $5,000, and felt that after doing it for
. the rust year, the Arts Commission did not have the staff and fmancial resources to continue the program. Faber
stated they would like to bring it back in the future. Gates asked if the Commission had looked at the Lodging Tax
Committee for a partial funding of the program. Faber stated she would take the idea back to the commission for
review. Council member Dovey asked what the role of the consultant was. Faber answered they use a consultant
for policy development, retreats, and helping with the Cultural Plan. Kochmar requested that Faber edit the Work
Plan to reflect that the Skate Park Art Dedication will take place in March. Dovey moved to accept the 2003 Work
Plan as is and suggest that the Arts Commission put a grant together to the Lodging Committee to get some
funding for Public Art at Celebration Park. Gates seconded. Motion passed.
2002 Kine: County Sustained Support Grant
Faber stated that due to King County's restructuring and funding issues, the grant was not received until December
2002 for 2002 programming. Faber reported that a letter was sent out in advance, so she was aware of what the
funding would be. The budget was planned around the funding. Beginning January 1, 2003 the King County Arts
Commission is no longer functioning. They are now functioning as a Cultural Development Authority of King
County. They have not determined what the on-going programs and services will be. Dovey moved to
recommend to Council a "do pass" to ratify the City Manager's signature and accept the King county
Sustained Support grant for $12,000 for cultural arts programs in 2002, and place this item before Council on
February 18, 2003. Gates seconded. Motion passed.
First Amendment to American Janitorial Services Contract
Faber reported that this contract takes care of janitorial services for the Retreat Centre, Knutzen Family Theatre, and
the lower floor, which is where recreation classes are held. Gates requested that the memo be re-worded to reflect
that the increased compensation is $100,000. Gates noted that the janitorial services for single and double
occupancy rooms increased per room. She asked if Dumas Bay Centre was raising their rates accordingly to cover
their increase. Ettinger reported that their projections do cover the amount, ànd they are not ready at this point to
raise their rates. They are adjusting their cancellation policies. Faber stated that they would go out to bid next year,
and raise their prices accordingly. Dovey moved to recommend to Council a "do pass" to authorize the City
Manager to approve the First Amendment to the American Janitorial Services Contract in the amount of
$100,000, extending the term of the contract for one year and to place this item before Council on February
18, 2003. Gates seconded. Motion passed.
Memorandum of Understanding of a Joint Human Service Funding Program
Assefa-Dawson reported for the past nine years, most South King County cities have been using a joint Human
Services funding application for agencies to use. She reported they are now doing a pilot project to combine the
funding resources so there will be one common funding. The City of Federal Way will write one check at the
beginning of the year to the lead city, and that city wiIl administer the program. Eight South King County cities are
participating. The four agencies that will be used for the pilot project are Crisis Clinic, King County Sexual Assault
Resource Center, Community Health Centers, and King County Coalition Against Domestic Violence. Other cities
have offered to be the lead city. Participating cities will send their portion of the fuDds to that lead city at the
beginning of the year. Each city will be responsible for the monitoring and reviewing of the programs, and to
authorize the lead city to pay the agency. Assefa-Dawson stated this should help the agencies with administrative
cost savings. The cities will have the same reports to review, which will make it easier to notice discrepancies if any
in service delivery and the agencies will be less likely to provide inaccurate reports. If this process goes well, the
cities will enter into contracts for all qualified programs for subsequent years. The MOD is good for one year. The
city can withdraw from the MOD at the end of the year if they are dissatisfied. Dovey move to recommend
approval of the Pilot Joint Funding MOU between South King County Cities for Human Services Funding
for 2003, and continue the project if the program proves successful and beneficial to the cities. This
recommendation is forwarded to the full City Council for approval on February 18, 2003. Gates seconded.
Motion passed.
Neighborhood Matching Fund Status and Revisions
Paterno updated the Committee on the grant projects that were approved last year, and the first part of this year.
She also updated the Committee on the modification to the Neighborhood Matching Fund Guidelines and
. Application. Historically funds have been requested by and granted to neighborhoods for physical improvement,
beautification or safety equipment. The changes being recommended on the guidelines are the types of projects that
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, February 10,2003 Summary
Page 3
qualify, and who can apply. McClung stated that when this project was first developed there was a whole different
staff, and City Manager. They could not find any verification that Council had reviewed the original policy.
Traditionally there were more concrete physical improvements to neighborhoods. Over time this has been changed.
They wanted to make Council aware of the changes to ensure they didn't have any problems with the changes.
Gates stated that this does warrant further discussion. Dovey stated that this was originally setup to encourage the
community to do things in their neighborhood, so they would match labor vs. money. The budget for the
Neighborhood Matching Fund is $15,000.
Amendment to the 2002 CDBG CARES Agreements
O'Donnell reported that the CARES program is funded through the CDBG program. It provides subsidy for before
and after school child care for citizens of Federal Way. In November it was determined that they over calculated
the number of people expected to be served. The YMCA has changed their focus from serving families in
emergency care, which are now referred to DSHS first, to stabilizing the family and keeping the child in the same
school. An amendment to the 2002 CARES program performance measures was requested to reduce the number of
undup1icated clients for 2002 from 56 to 30. It was also requested that the Units of service tracked be changed from
the number of days the childcare is open to the combined number of days care is provided to each child in the
CARES program during the reporting period. Gates moved to approve amendments to the 2002 CARES CDBG
contracts with King County Community Services division and the Federal Way Norman Center YMCA to
change the scope of service to 30 undupJicated clients per year and modify the Units of Service to track the
number of days service provided for the CARES program. To be forwarded to the City council for
consideration at its February 18, 2003 meeting. Dovey seconded. Motion passed.
Authorization to Enter into Contracts with King County and Recipients of Federal Way 2003 CDBG Public
Service Funds
O'Donnell stated that City Council approved public service projects contracts that were recommended by the
Human Services Commission for 2003. King County has given them the contract with the scope of service
provided. 2003 funding from Congress has not been finalized, but King County has decided to proceed with the
2003 public service programs due to the Continuing Resolution passed by congress that have authorized the funding
of the CDBG program at the 2002 levels. This contract includes the 2002 capital project with the City of Federal
Way Public Works Department for the 23rd Avenue S. at 314th Street street improvements. Dovey moved to
authorize the City Manager to execute the Interlocal cooperation agreement for the King County Housing
and Community Development Contract - 2003 and enter into required subcontracts for Federal Way's 2003
CDBG Public Service Programs and forward to the City Council for consideration at its February 18, 2003
meeting. Gates seconded. Motion passed.
Miscellaneous
Moseley reported that interest has been expressed to provide additional funding to the local food bank. Moseley has
spoken with Iwen Wang and Lydia Assefa-Dawson, and there are some year-end savings in the Human Services
budget that could be used.
PENDING ITEMS
. Internet Safety
NEXT MEETING
March 10,2003,4:00 p.m. in the Mt. Baker Conference Room
ADJOURNMENT - Meeting adjourned at 5:10p.m.
5.A
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE
Date:
From:
Via:
Subject:
March 3, 2003 JI-JJ Q...
Kelli O'Donnell, G Coordinat~ ...,.-
David Mo anager
Extension of ommu ity Development Block Grant (CDBG) Housing and
Community Development Four-Year Strategies through 2004
Background
The attached Community Development Block Grant (CDBG) Housing and Community
Development Four-Year Strategies expire at the end of 2003. Staff recommended extending
the Strategies through 2004 at the February 24, 2003 Human Services Commission meeting.
The Strategies would then be updated as part of Federal Way's Human Services Plan!
Consolidated Plan process that was authorized in the 2004 Budget. Additional CDBG funds
may also be available in 2003 to begin an evaluation of Census data, a Needs Assessment
and!or other elements of the Human Services Plan.
The King County Consortium's current Consolidated Housing and Community Development
Plan for 2000-2003 will also be extended through 2004. The extension was requested to allow
time to analyze Census data and prepare a new Consolidated Plan, which will cover 2005
through 2009. Information from the King County CDBG Consortium Consolidated Plan will be
utilized in preparation of Federal Way's Strategies.
The Human Services Commission concurred with Staff and recommended extending the
Community Development Block Grant (CDBG) Housing and Community Development Four-
Year Strategies through 2004.
Committee Recommendation
The Committee recommends extending the Community Development Block Grant
(CDBG) Housing and Community Development Four-Year Strategies through 2004. This
recommendation is forwarded to the full City Council for consideration at the March
18,2003 meeting.
{\-\
. ,.~ ',0,.. 0"',' COMMUNITY DEVELOPMENT, BLOCK GRANT'
HOUSING AND COMMUNITY DEVELOPMENT
FOUR- YEAR STRATEGIES, 2000-2003
The Housing and Community Development Four-Year Strategies evolved from the 1993
Community Development Block Grant (CDBG) Local Program Policies. The strategies were
developed in 1994 and updated in 1995. At that time they were given a four-year term,from
1996 to ]999. They were revisited in 1998 and again in 1999. In May 1999, the strategies were
renewed for another four year term, 2000 to 2003. These strategies provide guidelines for the
allocation of CDBG funds and are consistent with the City's Comprehensive Plan developed
under the Growth Management Act and the Human Services Comprehensive Plan.
GOAL STATEMENT
Service needs for City residents far outweigh the availability of resources. As a relatively newly
incor¡)otatedjurisdiction with a large and diverse population, the City is faced with the challenge
of providing services that address needs in the areas of affordable and special needs housing,
human services and community development.
The City will use CDBG funds to develop a viable community in which quality of life is
enhanced by providing decent housing and a suitable living environment and by expanding
economic opportunities for low- and moderate-income persons.
OBJECTIVES
>- To fund projects which address local needs and strategies
- >- To ensure that the basic human service needs of low- and moderate-income persons are
addressed
}- To adequately address the City's housing needs to accommodate projected growth in low-
and moderate-income households, as well as senior and special needs populations
}- To preserve the existing housing stock
>- To stimulate economic development and strengthen the City's infrastructure
1\-7-
NEEDS
The City of Federal Way has identified housing and non-housing community development needs
through public involvement activities, studies, needs assessments, and planning processes.
1. Public and Community Facilities Improvements - Senior and Community Centers, Child
Care Centers, Parks and Recreation Facilities, and Health and Social Services Facilities
which predominantly serve low- and moderate-income persons and address severe health and
safety problems.
2. Housing - Affordable housing for low- and moderate-income people, seniors, special needs
populations, transitional housing and emergency shelters, and preservation of existing
housing stock.
3. Accessibility - Modifications to community facilities and existing structures to remove
barriers and improve safety conditions especially for elderly and disabled persons.
4. Infrastructure Improvement - Neighborhood revitalization projects such as Surface Water
Improvements, Street, Sidewalk and Pedestrian Crossing Improvements, Transportation
Improvements, and Street Lighting.
5. Public Services - Projects which meet the following City Council human services goals:
~ support basic human needs through funding of emergency services;
~ support a strong service delivery system that increases public safety;
~ provides support that supplements federal, state, and county programs designed to
increase self-sufficiency and independence; and
~ support service models that improve community-based collaboration and build strong
neighborhoods.
6. Planning and Administration - CDBG Program staffing and administration, planning for
affordable housing resource development and potential annexation areas.
.'
.¡\~3
STRATEGIES
The City of Federal Way adopts the following three strategies to guide funding decisions for the
annual Community Development Block Grant allocation.
Strategy #1
Develop a range of housing opportunities aimed at increasing the supply of affordable housing to
accommodate the projected growth in low- and moderate-income households. Create housing
opportunities for seniors, youth, special needs groups and impact the availability of transitional
housing and emergèncy shelters. .
}> Activity 1
Preservation of housing stock in existing neighborhoods has been cited as an important
community value in Federal Way, one which played a large role in the community's
decision to incorporate. The City will maintain a Housing Rehabilitation Loan and Grant
Program to maintain health and safety standards in the homes of low- and moderate-
income households and persons with disabilities.
» Activity 2
According to established service providers, suburban homelessness is increasing. There is
a limited supply of transitional and emergency shelter facilities in South King County to
meet this overwhelmin,.g need. The City will continue to support local and regional
shelter and transitional housing service providers. The City will encourage and support
more homelessness prevention services, including youth shelter services.
» Activity 3
The City will explore a variety of methods to increase the supply of affordable housing
for low- and moderate-income families. The City will:
. Consid~r participating in a South King County regional entity to address housing
needs.
. Assess the value of pooling technical resources between jurisdictions to assist in the
development and implementation of housing policies and programs.
. Look at the benefits of collaborative efforts to coordinate local government money
and resources in a way that will attract greater private and not-for-profit investment
into affordable housing.
. Consider funding homeownership programs such as down payment assistance, sweat
equity, homebuyer education, community land trust or those that reduce development
costs or reduce mortgages.
t\-L\
Strategy #2
Prioritize and fund" projects that strengthen the City's infrastructure and stimulate economic
development. Fifteen percent (15%) ofthe annual CDBG allocation will be targeted toward
projects categorized under this strategy.
> ,Activity I
The City will seek opportunities for public funding of capital facilities, services and
infrastructure by working with the Human Services Commission, and soliciting input
from the Management Team.
> Activity 2
The City will consider funding public and community facilities improvement projects
which address safety and accessibility issues particularly for the well-being of youth,
elderly, and disabled persons.
}> Activity 3
The City will consider funding projects which encourage community development
activities such as job creation, downtown and neighborhood revitalization, and those
activities consistent with the City's Comprehensive Plan and Human Services
Comprehensive Plan.
}> Activity 4
The City will consider funding capital transportation improvement projects which
connect low- and moderate-income housing areas with vital services in the City.
Strategy #3
Address human services needs which focus upon self-support systems that empower families and
communities to make contributions to their own well-being and enhance the quality of their lives.
Provide technical assistance, planning and administrative services to increase perfonnance levels
of CDBG program participants.
-
}> Activity I .
The City recognizes that problems faced by children and their families are complex in
nature and can result in dysfunction and tragedy if not addressed holistically. Solutions
to complex problems often require a variety of interactive approaches designed to create
environments which provide people with the tools to help themselves.
The City will fund projects and agencies with a holistic approach to service delivery and
demonstrate the ability to leverage funds and network with other service providers.
(\-5
}> Activity 2
The social environment for youth is often volatile and filled with life-threatening
circumstances. Collective efforts between local community organjzations, the School
District, and the City, may provide effective solutions that positively impact the young
people in Federal Way.
The City will consider funding projects wWch provide "at-risk'! youth with more
recreational and educational alternatives.
The City will fund projects and public service agencies which assist families with
cWldren in the areas of employment and youth services.
}> Activity 3
The City will participate in regional and local plamûng activities with King County, the
South King County Community Network Board, and other funders and jurisdictions to
coordinate funding approaches, policies and service delivery which facilitate a continuum
of care for people.
}> Activity 4
Planning and administration funds will be used to administer the City's CDBG program
and when additional planning funds are available, special planning projects will be
considered. .
~-lo
S.B
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE
Date:
From:
Via:
Subject:
February 25, 2003 m
Kelli O'DOæ, II, BG Coordinat#,.>'J
David Mo anager
Cancellation & eallocation of Previously Awarded Project & Amendment
to 2003 CDBG Contingency Plan
Background
The City received notification from Community Housing Assistance Program, Inc.
(CHAPA) that they would not be able to utilize their 2003 CDBG award of $99,999 for
the Ocean Ridge Apartments Child Care Project. The 2003 Community Development
Block Grant (CDBG) Contingency Plan states that any increase in capital funds will be
carried over to the 2004 CDBG program year unless the Human Services Commission
requests new applications for funds and/or additional Council Action is taken to allocate
funds. During the 2003 funding process, the Human Services Commission identified a
gap in the availability of employment services in Federal Way. After deliberation, the
Commission put together a process to work with a Community Based Development
Organization (CBDO) to provide one-time CDBG funds for employment services to be
offered in f:ederal Way to eligible recipients. On December 17, 2002, the City Council
authorized the Human Services Commission to request concept papers for an
employment program offering services in Federal Way to Federal Way residents by an
eligible Community Based Development Organization (CBDO).
Recommendation Process
One concept paper was received from the Multi-Service Center, which is an eligible
CBDO. Following review by the Human Services Commission Employment Ad Hoc
Committee, the Multi-Service Center agreed to complete an application to further
explain their proposal. The Multi-Service Center completed the application (Attachment
1) and provided additional information (Attachment 2) in response to questions of the
Human Services Commission (Attachment 3). Revisions were made to the application
to include a job placement element following input from the Employment Ad Hoc
Committee. The proposal would offer services to 75 Federal Way clients and include
one-on-one services such as skill building activities, comprehensive assessment of their
strengths, individual development plans, individual and/or group instruction and
support. The Multi-Service Center will also work with area businesses to develop job
placement opportunities and workplace literacy assessment/instruction.
The Multi-Service Center has extensive experience providing various employment
support services through other programs. Federal Way residents would be referred to
appropriate programs offered outside of the scope of this project by the Multi-Service
Center when eligible or appropriate. Programs include the Community Jobs program,
and classes for English as a Second Language, Adult Basic Education, and General
ß-\
Educational Development. The Multi-Service Center is also knowledgeable of
programs offered by the State, County and other agencies and will refer participants to
other services as needed. .
Commission Recommendation
At the February 24, 2003 Human Services Commission the Commission recommended
canceling the Community Housing Assistance Program - Ocean Ridge Apartments
Child Care Project, a 2003 CDBG Capital Project, for $99,999; and, reallocating 2003
CDBG Capital funds for $99,999 to the Multi-Service Center - Employee Develòpment
Services Project. The Commission also recommended amending the 2003 Community
Development Block Grant Contingency Plan to state that if any additional capital funds
are received, funds will be allocated to the Multi-Service Center Employee Development
Services Project to the requested level of $103,050 (Attachment 4). Final notification of
Federal Way's,2003 CDBG funding is expected in mid-March. Preliminary reports have
indicated that capital funds will exceed the 2003 allocation.
This recommendation is a for a one-year pilot project with the start date to be
determined after notification to proceed is received from King County Housing and
Community Development and a contract between the Multi-Service Center and Federal
Way is executed. .
Committee Recommendation
The Committee recommends canceling the Community Housing Assistance
Program - Ocean Ridge Apartments Child Care Project, a 2003 CDBG Capital
Project, for $99,999; and, reallocating 2003 CDBG Capital funds for $99,999 to the
Multi-Service Center - Employee Development SeNices Project; and, authorizing
the City Manager to enter into a contract with the Multi-Service Center and amend
the 2003 King County Housing and Community Development Contract to include the
Multi-Service Center Employee Development Services Project. .
The Committee further recommends amending the 2003 Community Development
Block Grant Contingency Plan to state that if any additional capital funds are
received, funds will be allocated to the Multi-Service Center Employee Development
Services Project to the requested level of $103,050. This recommendation is
forwarded to the full City Council for consideration at the March 18, 2003 meeting.
ß-L
Revised 02/18/03
Attachment 1
Limit your answers to the space provided, using a minimum font size of 10 points. This form is
available via e-mail attachment or on disk in Microsoft Word for Windows. The application may
also be available to download - check individual city web sites.
1. Title of Proposed Program
Employee Development Services - Federal Way
2. Program Location
1200 S. 336th Street Federal Way, Washington 98003
3. Proposed Use of CDBG Funds (Summarize in one sentence how CDBG funds will be used.)
MSC proposes to use CDBG funds to increase economic opportunities of low- to moderate-income
Federal Way residents by raising their level of employability and helping them progress toward family
wage jobs.
4. Program Cost
(a) CDBG funds requested $ 103,050
(b) Total Program Cost $ 103,050
5. Applicant Name and Address: Authorized Signature of Applicant:
Multi-Service Center
1200 South 336th Street Signature
Federal Way, WA 98003 Dini Duclos, Chief Executive Officer
Name and Title
~ Attach proof of non-profit status if the agency has not Contact Person:
(Must be someone who will be
previously been funded by the City. available to answer question.)
I@ Attach a copy of the board resolution or minutes
authorizing submittal of the application
RESOLUTION ATTACHED
Jan Naughton 253.835.7678 x108
Name (Area Code) Telephone
jann@skcmsc.com 253.835.7511
E-mail address (if applicable) (Area Code) Fax Number
1
ß-3
Revised 02/18/03
6. Summarize current services provided by your agency.
MSC, a Community Action Agency, has been providing services for south King County, including Federal
Way, since 1971. Services include: Energy Assistance (LiHEAP); the Food & Clothing Banks: literacy
Services (ESL, ABE, GED, Citizenship classes, Workplace Literacy, Family Literacy); Employment
Services for employees and employers; Long Term Care Ombudsman Services; and Housing Services,
including Emergency Family Shelter, Transitional Housing for families clean & qualifying individuals,
limited Emergency Financial Assistance, and Permanent Low-Income Housing. MSC utilizes a holistic
service model which views the participant as a whole and provides wrap-around services when needed.
Community linkages and partnerships are a strength of MSC. Specifically, the EmploymentProgram
currently serves as the Community Jobs provider for South County for qualifying families referred by
DSHS. The program also contracts to help link people in rural areas to WorkSource for job search and
other specific services.
7.
How does your agency make its services known to the community?
MSC publishes a semi-annual newsletter highlighting volunteer activities, success stories & program outcomes
to over 8,000 households. Staff, supervisors, program directors, the CEO & the board are active in the com-
munity. MSC presents to civic groups and supports local supports local Community Suppers where potential
customers are present. Staff attend community fairs and other local gatherings. MSC has a.long'history of
networking & partnering with other agencies, often in a leadership capacity and woks with DSHSand energy
vendors with an extensive client outreach. MSC belongs to a large number of coalitions and consortia in various
south County cities. Churches and community centers provide volunteers, meeting space and post information
about services. Area papers give press coverage to special events, ongoing needs, program successes and
services. Flyers and brochures are available in schools, libraries, shops and other public areas. Information
about ro rams services volunteer and em 10 ment 0 ortunities is available online at www.skcmsc.com.
8. Board of Directors information
How many current board members are there?
How many positions are currently vacant?
How many board members are from the City of Federal Way?
How many board meetings were held in the last 12 months?
How many meetings had a quorum present?
22
0
13
9
9
I@ Attach a list of current board members.
I@ Attach the minutes from the last three board meetings.
9. Describe the magnitude of the problem your program is designed to address. Quantify this
need using local, sub-regional, or regional data.
The United Way of King County Community Assessment emphasizes the need to offer programming to help family
wage earners qualify for higher-wage jobs by increasing literacy skills and developing a positive work ethic. 30% of
south County families face rent disparities by earning less than 50% of median income. Lower wage jobs or the
inability to obtain and keep a job contribute to cyclical unemployment and overall family instability. South County
employers report that employee skill deficiencies, such as poor communication skills and poor workplace behavior
& ethics, have a strong correlation to employee turnover. Poor work skills, then, are costly to the employer's profit
line and to employee family stability. Nevertheless, employers also report that in the current economic climate, few
are equipped financially to offer the "training" their poor performing employees need. With the state budget crisis,
programs which support low-wage earners & the support services they need are being cut. This proposed project
offèrs job skills preparation and literacy instruction which impact the business bottom line. The "wrap-around"
service com onent available to MSC ro am artici ants allows families to immerse themselves in needed service.
2
ß-L\
Revised 02/18/03
10. Program Summary: Describe the program for which funding is requested. Include a summary of
the target population, program goals and objectives. If the program is new to the City, give a brief
history.
This program will target low-to moderate.,income Federal Way residents who are either seeking employment or
are in danger of losing their job due to poor work habits. Employment skill building activities will help increase
their employability and their likelihood of obtaining a family wage job. Participants will undergo a holistic,
comprehensive assessment of their strengths and work and life experience, identify barriers to finding and
keeping a job and develop goal based individual development plans. Assessment may include tests like the
WOIS, CASAS, SkilCheck and other tools as appropriate. Instruction and support will be in individual or group
format, depending on need. MSC's current Job Awareness curriculum will be adapted to meet identified needs
of residents unemployed or who are having problems on the job. Topics include basic workplace behavior,
teamwork, accepting constructive feedback, leadership skills, communication, taking initiative, resume building,
interviewing and job search. Those more ready to work will jump to job search and interviewing, while others will
participate in a workshop format. All will have access to a monthly Job Clinic for peer support, speakers from
the business community and participant generated topics of interest. Federal Way businesses will be
encouraged to hire work-ready participants and will be provided employer-targeted services such as:
examination of their hiring needs, workforce strengthening, worker turnover reduction,increasedemployee
productivity, employee wage progression and use of the Earned Income Tax Credit. Workplace Literacy is a
critical need for many businesses with high turnover and/or low productivity and this program proposes
Workplace Literåcy classes for interested Federal Way employers, which impacts employee advancement and
wage progression, a win-win for Federal Way economic opportunity.
11a. How will your program address human service needs which focus upon self-support
systems that empower families and communities to make contributions to their own well-
being and enhance the quality of their lives?
Data from Census 2000 indicates that 7% of Federal Way residents (5,561) over the age of 18 did not complete
high school. This is likely an extremely low estimate, as people with lower literacy skills often do not participate
in census activities. In King County, 13% of the adult population is estimated to be functionally illiterate (reading
at or below eighth grade reading levels). Many area employers now rely on pre-employment testing to ensure
that workers are capable of performing at higher levels than previously expected. A majority of adult students
between the ages of 18-54 participating in our program and residing in Federal Way are working to improve
their skills in order to both obtain and retain a living wage job. The participant individual development plan will
spell out step-by-step their responsibility in achieving their self-designed self-sufficiency goals. Learning to set
goals and obtaining the resources to meet goals will build self-sufficiency skills and the ability to seek out
answers to problems. Gainfully employed residents and a strong business workforce build stronger
communities.
11 b. Indicate one King County Consortium Objective best describes this application
~ Enhance quality of life for families and individuals by supporting health and human services
which predominantly serve low- and moderate-income residents.
- Provide services and facilities to prevent homelessnes5 and to address the needs of families
and individuals when homelessness occurs.
3
6-5
Revised 02/18/03
12. Program Budget: All columns should include total program revenue and expenses except for the last column, representing the grant request.
Federal
State
County
GJ
,
c
Cities (indicate
City name below)
Federal Way
na
na
103,050
Foundations
United Way
Service Fees
Other:
TOTAL REVENUE
" 103,050
PERSONNEL COSTS
Salaries
Benefits
Total Personnel
na
na
~
15,456
69,073
OPERATING SUPPLIES
Office Supplies
Rent and Utilities
Repair & Maintenance
Insurance
Postage & Shipping
Copying & Printing
Telephone
Equipment
Conferencerr ravelrr rai ning
Dues & Fees
Professionat Fees/Contracts
Direct Assistance to Indiv.
Administrative Costs
Other (specify below)
Training, Incentives
Advertising
1,500
2,500
1,200
0
300
1,500
1,200
5,000
1,200
52
0
0
17,125
2,000
600
TOT ALËXPENSeS
NET PROFIT (LOSS)
(revenue - ex"enses) =
103,050
.........
0
.d
53,617
15,456
69,073
1,500
2,500
1,200
0
300
1,500
1,200
5,900
1,200
52
0
0
17,125
2,000
600
103,050
Revised 02/18/03
13. In narrative form, explain the use of CDBG funds as shown in the Program Budget.
Funds will be used to provide staffing to implement this new project in Federal Way. The Employee Services
Specialist will provide the bulk of the direct services, working individually with City residents to build their
employability skills. That person will also work with groups of residents through workshops and the Job Clinic.
They will help residents develop and work on their individual development plans. The Employment Program
Manager & Program Director will do the bulk of the promotion of the program in the community to solicit program
participants and cooperating businesses, through contacting agencies, civic groups, the Chamber, businesses
and media, through both print and in-person contacts. The Instructor will provide Workplace Literacy classes
within interested businesses, in order to strengthen the workforce and build employee skills. The Literacy
Program Manager will provide oversight for the instructor and assist with classes when necessary and assist with
program outreach. The remainder of the funds will support program operations.
14. If the funding request is different from the previous year's funding award, explain the reason
for the difference (increase, decrease or change in program).
This particular program was not funded in previous years. This is a new funding opportunity for the
City and for MSC. This funding will allow MSC to provide targeted services to Federal Way residents
which are not available to Federal Way residents 'at this time. Currently Federal Way residents are
served by the Employment Program if they are eligible for services paid for by a contract. We would
not be serving Federal Way residents under the proposed service that could be provided by another
fu in our. ervi ro osed are din r n fr i i c tracts.
15. Are there significant budget changes from previous years? What are your plans to address
those changes?
NA
16. FTE Level. If requesting funds for personnel, enter the TOTAL number of FTE's for each calendar
year of this program. For example, if the agency's executive director spends 1/8 of his/her time
working with this program and 3 staff spend % of their time each working with this program, include
1/8 + % + 1/2 + 1/2 = 1 5/8 FTE's is the total number of FTE's for the program year.
2002 2003 (proposed)
M 1.~
FTE level
17. How many hours per week constitute full-time employment for a FTE?
40
18. Program Budget - Detailed Personnel Costs. Of the total listed in Question 16, breakout the
positions by job title and indicate which position are being requested for CDBGfunding.
FTE Annual Salary Range CDBG Funds,
Job Title level for 1.0 FTE Requested
(e.g.: 1.5) Min. Max.
1. Employment Services Specialist 1.00 25,500 30,000 38,331
2. Employment Program Manager .20 30,000 35,000 10,824
3. Literacy Program Manager .10 30,000 35,000 4,468
4. Program Director .10 35,000 45,000 7,890
5. Literacy Instructor .12 41,600 52,000 7,560
TOTAL 1.52 ~ should equal Question 16
5 ß-\
Revised 02/18/03
19. What percentage of the agency's total budget is used for indirect administration? ~
This is often given in the agency's annual report or audit. ~
20. Describe how your agency uses volunteers for the program.
Volunteers provide a vital and irreplaceable part of staffing and support for most MSC program areas. Use
of volunteers for the proposed program would center around the contributions businesses might make in
attending the Job Clinics as presenters and in serving as resources for those seeking employment in a
particular field. All Literacy tutors volunteer their services (although Literacy Instructors are paid) and the
Literacy Program is staffed to a great extent by AmeriCorp members. The MSC Literacy Program has
accreditation with the national Literacy Volunteers of America, offering support, affiliation, information and
opportunities for training & conferences. Community volunteers provide presentations & assistance the
EART homeles t mi education ro ram t MSC's Emer e S el er.
21. Peñormance Measures: List two or more quantitative peñormance objectives for the program year. One objective
must be the number of unduplicated City residents to be served. Additional peñormance objectives must be in terms
of measurable units of service, which describe the type of services given (see Appendix E. Service Unit Examples for
guidance). The number of un duplicated city clients served with all funding sources should equal the same number
provided in Question 23.
1st 2nd 3rd 4th Annual
1 Outreach & Marketing 10 20 20 5 55 55
2 Unduplicated Ci Clients Served 0 20 25 30 75 75
3 Individual Develo ment Plans 0 12 17 27 56 56
4 Soft Skill Workshops/Job Clinics 0 5 8 7 20 20
5 Workplc Lit., AssessrnenUClasses 0 0 1 1 2 2
6 Job PlacemenUlmprovement 0 0 4 6 10 10
1
Define each service unit (include the methodology for calculating the service unit)
An outreach & marketing serviée unit is one contact made, press release, visit, group meeting, set of flyers distributed
or letter sent to businesses and agencies to solicit both job seekers and businesses for the project.
An unduplicated City dient is one City resident who participates in a screeninglintake interview.
2
3
5
An Individual Development Plan is a plan made by a City client to outline steps to take toward economic self-
sufficiency
Soft skill workshops are meetings to address employability issues with City clients. A job Clinic is a monthly meeting
open to employees and employers to foster employment opportunities & provide support.
Workplace Literacy Assessmentlinstruction is a hiring-needs worker-retention assessment of a Federal Way business
and a subsequent set of instructional classes conducted to address specific employer & employee needs.
Participants who obtain jobs, obtain a better job or obtain improved wages and/or benefits.
4
6
22. How would performance and outcome measures be modified if the program is funded at a
reduced level?
6
ß-~.
Revised 02/18/03
Should the proposed program be funded at a reduced level, the number of Federal Way residents receiving
service would be reduced, with the corresponding reduction in Individual Development Plans made and
Workplace Literacy opportunities.
7
ß-,
Revised 02118/03
23. Outcome Measures: List one or two measurable outcomes of the proposed program. An outcome measure is a systematic way to assess
the extent to which a program has achieved its intended result. An outcome answers the question, "What has changed in the lives of
individuals, families, or the community?" The following chart is similar to the one used by agencies applying to United Way of King County.
Questions on completing this chart should be directed to the city to which you are applying. Reference Appendix F for an example of a
completed outcomes form.
RESOURCES
StaffNolunteers
Staff certified as Family
Development Specialists
AmeriCorp Members
Tutoring volunteers
Instructors
oJ
-
cr
Collaborations
Schools, DSHS, Community
Trade & Economic Development.
Employment service provider
network throughout Seattle &
South King County, Cities of
Federal Way & Kent, Literacy
Volunteers of America, APPLE
Parenting, Federal Way Cham-
ber Foundation, King County
Library System, Head Start, 21st
Century Learning Centers, State
Board of Community & Technical
Colleges, WorkSource
Community Support
Civic Clubs, Churches, Cor-
porations, Businesses, Page
Ahead Books, Scouts
Other Resources
Computer technology, hardware,
JftV'i/ðle, 3tðte, Fedelðl ' ..
ACTIVITIES
Pre-Employment Services
Outreach
Screening/Intake
Assessment
Goal Setting
Employer Engagement
Employment Preparation
Services
Workshops/Job Clinics
Soft Skill Training
Resume building
Interviewing
Job Search
Employer Assessment
Basic Skills/ESUGED pre.
paration
Employment Maintenance
Services
Workshops, Job Clinics
Individual Follow.up
Workplace Literacy Classes
Data Collection
Regularly scheduled, systematic
collection of statistics,
demographics & outcomes
OUTPUTS
55 Federal Way agencies,
business and other points of
community contact receive
information about the project &
its benefit to Federal Way
75 Federal Way residents
receive Employment related
services
56 Individual Development
Plans completed, following one-
on-one needs assessment
20 soft skill workshops/job
clinics held
2 Federal Way employers.
engaged in WOrkplace Literacy
Assessment & Workplace
Basics class provided
R
OUTCOMES
Participants achieve enhanced
employability skills to aécess
and maintain employment
Participants achieve skills to
maintain employment once hired
& businesses provide
opportunity to enhance
employee retention through
Workplace Literacy classes
Revised 02/18/03
24. Program Demographic Information: Only report the number of city clients served by this program
in the number of clients column. Provide the percentage of the total client population in the
percentage of clients column. For income level use the 2002 HUD Income Guidelines given at
Appendix A. For disabling condition, use the definition provided at Appendix D.
31-50% of median 25 33%
51-80% of median 25 34%
Above 81 % of median
0 0 75 100%
0 0 56 74%
0 0 19 26%
Female-Headed Household 0 0 45 61%
35
35
5
47%
47%
6%
0 0 75 100%
Asian/Pacific Islander 3 5%
Black/African American 15 20%
Hispanic/Latino 8 10%
Native American/ Alaskan
Native
38 50%
11 15%
0 0 75 100%
Disabling Condition 0 0 3 3%
Limited English Speaking 0 0 4 10%
96~1 \
Revised 02118/03
24 (conl) Program Demographic Information: Please use total program numbers for this chart.
Black Diamond
Burien
Covington
Des Moines
Enumclaw
FederalWay
Kent
Maple Valley
Normandy Park
75
100%
Pacific
- Renton
SeaTac
Seattle
Tukwila
Unincorp. K.C.
TOTAL
0
0
75
100%
25. How does your agency determine where clients reside?
As a part of the intake process, basic identifying information is obtained about each program
participant. This includes address. Only Federal Way residents will be served with the funds
requested.
10 ß-\L
Revised 02/18/03
26. Describe how the agency is accessible or is working toward full accessibility in terms of:
a) afford ability (sliding fee scale, scholarships, toll-free phone numbers, etc.):
There are no fees charged as MSC's customer base is primarily low-income; telephones are made available for
customer use to facilitate coordination of services. General literacy services are available at no charge;
scholarships are available for books, materials and testing for the GED. When referrals are made as part of
ongoing case management services, bus tickets are offered (when available) to those already enrolled in MSC
programs who need them to meet referral appointments. In-house referrals from one program to another are
made to insure a holistic approach to self-sufficiency (e.g., employment service customers may access the
Clothing, Bank for appropriate job-interview clothing).
b) cultural and linguistic accessibility, relevance, and sensitivity (ethnicity of program staff, training of
appropriate staff, and translation ~ervices):
Staff and volunteers are fluent in Spanish, Russian, Somali, Arabic, Korean, Cambodian, Vietnamese, French,
and Japanese; translation services through the Fed. Way Health Dept. and the Red Cross are available by
request. The most beneficial linguistic asset is the wide range of cultures and languages represented by
volunteers in our Food Bank, Energy & Literacy programs; it is common as well for customers themselves to
assist with translation. MSC staff and volunteers participate in cultural relevancy and ethnic sensitivity training.
Family Development training addresses these issues, as well. This past year MSC produced customer-centered
brochures for all programs in Korean, Spanish, Russian, French, Cambodian, Bosnian and Somalian.
c) communication and physical accessibility (for persons with physical disabilities):
Agency offices. in Federal Way and Kent in compliance with current ADA standards and are accessible to persons
with disabilities. When acquiring new properties or assessing facilities for program and meeting space, accessibility
based on ADA standards is a priority. Currently, all facilities and service delivery sites are located within one block of
public transportation. MSC recently established a connection to access American Sign Language (ASL)
interpretation as needed from students attending Seattle Central Community College and majoring in the ASL
program.
Does the program provide TTY /TOO phone service for the speech and hearing impaired?
vesl x I NO I
If yes, TTY /TOO
(253) 661-7827
d) transportation (proximity to public transportation, special transportation programs, vouchers, etc.):
All facilities are located within a block of public transportation. Families may be provided bus tickets to access
MSC and to access subsequent referrals to other services. Staff are familiar with local transportation
opportunities & resources (Metro, ADA Access); emphasis is given to identification and coordination of other
eligible services to avoid duplication (e.g., TANF recipients may be eligible for public transportation subsidies
from DSHS).
e) immediacy of services (waiting lists, prioritization of client need, etc.):
Services in all programs are provided to those who meet appropriate eligibility criteria on a first-come-first-
served basis. MSC maintains no formal waiting lists; agency preference is to identify & facilitate appropriate
referrals to other community resources in order to assist customers in meeting immediate needs.
@) f) attach agency policies related to non-discrimination
MSC does not discriminate against any person regarding race, gender, age, ethnicity, religion, physical mental
disability or sexual orientation. This practice is part of the agency's personnel, program, volunteer, and
customer service policies. Cultural practices promoting respect for self and others, individual dignity, human
rights and freedom of expression are encouraged and honored. Customers, volunteers and staff are treated
with equality, respect and dignity in a manner that is culturally sensitive, non-judgmental and confidential.
11
o--t~
Revised 02/18/03
27. National Objectives for the CDBG Program: Programs must meet National Objective #1" for the
CDBG Program - Activities Benefiting Low- and Moderate-Income Persons. Choose the most
appropriate box below (1 or 2) to show how your program meets the national objective. Contact the
City for technical assÎstance if you are not sure which box to check.
1. Area Benefit:
The project must serve either an area which is primarily residential and
. predominantly low- and moderate-income
~ Required Attachment: Attach a map indicating the proposed project location and
boundaries of the area that will directly benefit from the proposed project. With the'
attachment, briefly describe how the boundaries of the service area were determined.
Please contact the City for technical assistance.
~ 2. Limited Clientele: The project must be limited to serving a predominantly low- and
moderate-income clientele (choose one of a, b, or c)
(a) Agency Maintains Client Information Verifying a minimum of their clients are 51 %
Low/Moderate income per Official HUD Income Guidelines (Appendix A).
@I. Attach a 'copy of intake form used to verify client income and household size
What is the annual percentage ollow/moderate income persons served? ~
- (b) Presumed Benefit: The facility will exclusively serve (check one):
- elderly persons (over age 62) - battered spouses
- illiterate adults (not ESL) - persons living with AIDS
- homeless persons - migrant farm workers
- abused & neglected children - severely disabled adults
See Appendix E for the definition
- (c) Nature/Location: Facilities which due to their nature or location can reasonably
be assumed to serve predominantly low- and moderate-income persons (i.e. food
banks, clothing bank, facilities serving residents of public housing)
x
12
~ty
Revised 02/18/03
Attachment Checklist
Attachments required to be submitted with human service program applications'
[@ Proof of non-profit status if your agency has not previously received funding from the City
@¡ A copy of councilor board minutes or resolution authorizingsubmittål of your application may be
submitted after the application due date but no later than May 17, 2002
@¡ Balance sheet
@¡ List of current board members (include name, occupation, home and work address, telephone,
board position, and year term expires)
@¡ Agency policies related to non-discrimination
@¡ Copies of documents required to show your program meets National, Objective #1 for the CDBG
Program
[@ Minutes of the last three board meetings
@¡ Copy of the cover letter from the agency's most recent financial audit.
@¡ Attach a copy of intake form used to verify client income and household size
ß-)5
Revised 02/18/03
Official HUD Income Guidelines for 2002 (effective February 1, 2002)
(Income amounts have been rounded to the nearest 50)
# Persons Per Household
2
3
4
5
6
7
8
King County Median Family Income: $77,900
Moderate Income (below 80% of median)*
$38,100 $43,500 $48,950
$27,250 $31,150 $35,050
$52,500 $58,750 $63,100 $67,450 $71,800
$38,950 $42,050 $45,200 $48,300 .$51,400
Low Income (Below 50% of median)
Extremely Low Income (below 30% of median)
$16,350 $18,700 $21,050
$23,350 $25,250. $27,100 $29,000 $30,850
* Moderate income capped at national average
Note: HUD revises these income guidelines annually. If your agency is awarded CDBG funds for a program
that requires client income screening, your CDBG contract will require use of updatedHUD income
gùidelines.
ß-}~
Revised 02118/03
Contracts will commence on January 1, 2003. Please note that costs incurred prior to the contract start date
will not be reimbursed. Human service programs must be completed by December 31, 2003. Contracts
include conditions relatinQ to a number of federal reQulations and City policies which should be considered
when planninQ your proQram.
.
Competitive Procurement: Agencies which use CDBG funds to purchase goods or services,
including consultant services, must select the vendor or consultant based on a competitive process
consistent with 24 CFR Part 84 for non-profits and/or 24 CFR Part 85 for local governments/state.
agencies.
.
Audit: Agencies which spend $300,000 or more in federal funds in a given year must submit to the
City of Federal Way an independent audit complying with OMB Circular A-133.
.
Insurance Requirements: Agencies will be required to provide evidence of general liability
coverage naming the City and King County as an insured under their policy. Agencies which provide
services by licensed professionals must also provide evidence of professional errors and omissions
coverage. Agencies which transport clients in vehicles must also provide evidence of automobile
coverage. Check with the City to which you are applying for specific coverage levels required.
Consultants and sub-contractors paid under the CDBG contract will also be required to provide evidence
of general liability coverage as well as professional liability errors and omissions coverage (for licensed
professionals} and to name the City and King County as an insured under their policies. There are no
minimum amounts of coverage required for consultants.
ß-\\
Revised 02/18/03
As a general rule, CDBG funds may be used for eligible public services to be provided through a
primarily religious entity, where the religious entity enters into an agreement with the recipient or
subrecipient.from which the CDBG funds ,are derived that, in connection with the provision of such
services:
.
It will not discriminate against any employee or applicant for employment on the basis of religion and
will not limit employment or give preference in employment to persons on the basis of religion.
.
It will not discriminate against any person applying for such public services on the basis of religion
and will not limit such services or give preferenc~ to persons on the basis of religion.
It will provide no religious instruction or counseling, conduct no religious worship or services, engage
in no religious proselytizing and exert no other religious influence in the provision of such public
services.
.
CDBG Program Regulations define persons who have severe disabilities based on the Bureau of the
Census definition. According to this definition, persons who have a severe disability:
.
Use a wheelchair or have used another special aid for six months or longer;
. Are unable to perform one or more functional activities 1 or need assistance with activities of daily
living2 or instrumental activities of daily living3;
.
Are prevented from working at a job or doing housework;
Have a selected condition including autism, cerebral palsy, Alzheimer's Disease, senility or
dementia, or mental retardation; or
.
. Are under 65 years of age and are covered by Medicare or receive SSI
1Functional activities: seeing, hearing, having one's speech understood, lifting and carrying, walking up
a flight of stairs and walking.
2Activities of daily living: getting around inside the home, getting in or out of bed or a chair, bathing,
dressing, eating and using the toilet.
31nstrumental activities of daily living: going outside the home, keeping track of money and bills,
preparing meals, doing light housework and using the telephone.
. B,-l<6
Revised 02/18/03
GUIDE TO DEVELOPING SERVICE UNIT DEFINITIONS AND UNITS OF MEASURE
INSTRUCTIONS: The following are sample definitions and units of measure that may be used as a
basis to develop measurable service units for your program(s). Each program should report the number
of unduplicated clients served, and the type of service provided to the clients. The samples below
identify the type of service provided. If you do not find an appropriate definition here to match your
service, call the City to which you are applying. They will help you identify an appropriate service.
definition. These definitions should be tailored to reflect your unique program design. Remember that
you are sometimes presenting your program to a person who may not be familiar with the service you
are providing. If you use your own unit of measurement, please define.
Adult Day Care: Provision for older adults or the disabled, a place for mental and physical renewal as
well as socialization. Measured by proqram day or hours provided.
Advocacy: Intervention/contact on behalf of a client when the individual or group cannot represent
themselves effectively. Measured by contact or hour. This is calculated by multiplying the number of
persons involved in the contact or session by the number of contacts or sessions.
Case Management: Comprehensive treatment approach for a single individual involving personal
counseling and liaison with other providers to ensure coordination and consistent care. Measured per
session or hour. It is presumed that the case manager will deal with one client at a time. If there is
more than one client, multiply the number of clients by the number of sessions.
Child Care (See also Therapeutic Day Care): Supervised care for children. Measured by child care
hour or day.
Chore Services/In-Home Care: Essential transportation, housekeeping, meal preparation, yard work,
minor home repair, respite, moving and personal care. Measured per hour of service provided.
Clothing Bank: A source of previously used clothing for low- and moderate- income persons.
Measured by visit or number of clothinq units distributed. A visit is counted when individuals referred
from social service agencies pick up the number of clothes authorized.
Counseling (Mental Health, Domestic Violence, Housing, Employment): In-person individual, family or
group consultations with: (1) a professional social worker (with alcohol counseling certification, where
relevant), (2) a psychologist, or a psychiatrist for problem solving, (3) a housing counselor. Specify
individual or group giving the size of the group. Measured per counselinq hour session. This is
calculated by multiplying the number of persons counseled by the number of counseling hours/sessions.
Estimate the length of a session if less than one hour. .
Dental, Care: Emergency and routine dental care performed by a dentist or dental assistant, including
cleaning, education, extractions, fillings, root canals, dentures and follow-up. Measured by patient visit.
'ß~\~
Revised 02118/03
Employment Services: Services in support of a client's obtaining employment including job counseling,
help with job seeking ,and retention skills, job search workshops, development of employability plans,
and individualized job development as needed. Measured by client/service contact. Again, if more than
one persons is served at the same time, multiply service contact by the number of persons served. (See
related definitions - Placement and TrainingIWorkshops/Classes)
Financial Aid: Interim case assistance for bus fare, vouchers to prevent eviction, tuition waiver, and
fees for books and supplies. Measured bY dollar amount or number of vouchers distributed.
Food: Meals, prepared food pack, nutrition services at senior centers or for the homebound, or bags of
food given out at food banks. Measured by meal eQuivalent. The meal equivalent will be negotiated at
the time of contracting.
InterpretationlTranslation: Written and oral interpretations services provided to limited English
speaking persons or the hearing impaired. Measured by client contact.
Legal Services: In person legal help through self-help workshops (where pro se 'legal assistance is
given), lectures with legal information, limited direct representation (where an attorney meets with an
individual representing himself or herself and assists the client directly with court proceedings), or direct
representation by a lawyer. Measured by client contact or session. To calculate, if there are several
persons in a group session, multiply the number of clients times the number of contracts or sessions.
Medical Care: Face-to-face visit with a physician, physician's assistant, or nurse practitioner for
diagnosis and treatment of acute and chronic illness and minor injuries, health screening, preventative
health service, al1d/or linkages to free and low cOst ancillary, specialty, and inpatient health service.
Measured by patient visit. .
Placement: Referrals to the next step in the recovery pattern, educational ladder, or training program.
Measured when the placement occurs.
. Shelter: Night of shelter in: a homeless shelter, a hotel with a voucher, or a safe home. Measured by
bedniQhts. A bednight equals one night of shelter per person.
Support Group: Emotional support, efforts to build self-esteem, information about the dynamics of
social interactions and/or options available to clients as needed. This does not include professional
therapist's intervention. Measured by number of client hours per suPport Qroup session. This is
calculated by multiplying the number of persons in each session by the number of group hours/sessions.
Estimate the length of a session if less than one hour.
Tenant Services: Services designed to prevent eviction by teaching rights and responsibilities of
landlords and tenants aswell as offering a crisis line. Measured by contact or call, depending on service
provided.
Therapeutic Day Care (See Child Care): Day care for children or adults, plus comprehensive
assessment, social work, physical, occupational, speech therapies, special education, foster care
placement and coordination or services with Child Protective Services, doctors, Department of Public
Health as required. Measured by therapeutic care day.
.0-20
Revised 02118/03
TraininglWorkshops/Classes: Classroom instruction to provide skills information in a variety of areas
specified by the agency. Measured by number of client hours per classroom session.
Transitional Housing: Shelter for periods longer than three weeks accomplished either by payment of
short term rent subsidy to avert loss of housing or by provision of short term agency provided housing
for up to one year. In both cases, clients are pre-screened and followed by a case manager. Measured
by bedniqht.
Transportation: Door-to-door transit for the elderly or disabled to appointments. Measured by one-way
trip or total miles driven.
Tutoring: One-on-one teaching to overcome learning problems or illiteracy. Measured by client tutorinq
session or tutorinq hours provided.
Youth Services: A variety of services for persons under the age of 18 with the objective of resolving
serious problems at home, in school or in the community, such as counseling. Measured hour/session
(counseling). .
NOTE:
SESSION:
A session is a face-to-face interaction for no less than 20 minutes.
CONTACT:
A contact is a phone or face-to-face interaction for not more than 15 minutes.
'5-2\
oJ
,
~
"'='VI:S'='U U¿,/ I O/U~
- --- --- - - - -- --- - -- - ------- - - - - - - ------ -- --- --- - - ----- - PRO C E S S -- -- - --- ------- ---- - - -- --- ---- -- --------
-------------0 U T COM E S ---------
RESOURCES
Staff, volunteers, clients, sites,
languages, collaborations,
financial information, service
strategies, etc.
ACTIVITIES
Method used to achieve
outcomes and accomplish
goals (e.g. classes, counseling, .,
training, food bank).
This example was provided by United Way of King County.
OUTPUTS
Units produced by activities
(e.g. # of clients served, # of
counseling hours, # of
volunteers recruited and
trained, and length of services).
Include detailed, descriptive
information, for instance #
hours x # clients x length of
service
. 1.5 hrs. x 20 clients x 10
class sessions
. 4 bags of food x 600
families x 12 months
. 4 training workshops x 20
volunteers x 10 hours
OUTCOMES
Short and intermediate
indicators of progress toward
goals.
Exampl~s:
. improved dental health of
low-income families
. maintenance of existing
capacity of homeless
shelters in East County
. reduction of recidivism
among domestic violence
abusers
Attachment 2
Kelli,
The Human Services Committee had some questions, some of which are not addressable in the Application.
We address the question about a synopsis of proposed service in question #10. of the Application. Between
that and our concept paper they should have a fairly good idea of what we would like to do. Considerable
less space is available in the Application, so we are unable to address all the items described in the Concept
paper.
Hours of service will be our regular agency hours between 8:30 am and 5:00 pm., Monday through Friday.
As always, should there be a need to have an activity on another day this is done on a case~by-case basis.
We have identified a number of75 Federal Way residents to be served. We do not break staff time down
according to service activity within programs. There are no "average" services as all are individualized. We
target numbers of Individual Development Plans and Workshops/Job Clinics in the Service Measures item
in the application.
The budget question will be answered within the Application.
The other questions are around MSC's current Employment & Literacy services and how they relate to this
application. Let me c1~fy:
MSC provides Employment services to the extent that they are funded by specific funding sources. Our
major service, Community Jobs, is funded by the state and is targeted to parents with children who are on
T ANF and who are specifically referred by DSHS. It is not a service open to just anyone in the community.
It is a very specific internship-based program for a particular eligible group which is made possible through
specialized funding. It is defmitely not duplicated in the proposed service. Community Jobs participants
who live in Federal Way would be focusing on specific Community Jobs program services and would not
be served through the proposed Federal Way program.
We have a contract to provide outreach-based service to people in outlying areas of the county to link them
with WorkSource. This does not involve Federal Way residents. At this time MSC has no Employment
service targeted to Federal Way residents. We serve a limited number of "walk-ins" as we have staff time
available, but do not promote our Employment program directly in the community. Although for a long
time MSC has had interest in providing Employment service to Federal Way residents, there has been no
. -mechanism to pay foLi!o This proposed program would allow MSC to focus directly on Federal Way
rèsldents. Literacy services are opento anyone and Federal Waÿ residents do take advantage ofESL, ABE
and GED services. Few of these students dovetail with the Employment program. These Literacy services
are not be a part of the proposed program. MSC does have Workplace Basic Skills. This, too, is contract
based. One contract is with a company located in another community and does not target Federal Way
residents. Another contract is with a Federal Way employer. The services proposed in this application do
not connect with the contracted service, so there would be no mixing of service.
MSC has been awarded other CDBG funding which will be targeted to a much broader geographic area and
not be focused on Federal Way. It is more Employer focused and is a very different program. We would not
engage an Employer in both programs, should that possibility arise.
M~~C looks upon the r~quested funding as a separate service to target a specific population !It Federal Way
which at this point is receiving little Employment service through MSC.
Finally, MSC has some information about employer need as outlined in the 2003 Federal Way economic
forecast. It would be a part of this proposed program to dialogue with Federal Way employers around their
current hiring needs and any interest they might have in working with us.
Do these answers help?
ú-'23
Attachment 3
CITY OF .
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~~ ,~ CITY HALL
33530 1 st Way South
PO Box 9718
January 17, 2003
(253) 661-4000
Federal Way, WA 98063-9718
Dini Duclos, Executive Director
Multi-Service Center
P.O. Box 23699
FederalVVay, VVA 98093-0699
. Re:
Federal VVay Employment Program
Dear Ms. Duclos:
On January 13, 2003, the Human Services Commission Employment Ad Hoc
Committee reviewed the Multi-Service Center Concept Paper for a Federal VVay
Employment Program. The Committee is pleased that the Multi-Service Center has
proposed a concept for a Federal VVay Employment Program. In order to make a
recommendation to the Human Services Commission on the proposed program, the
Committee has asked that I request additional information from the Multi-Service
Center. The information provided in the Concept Paper did not give specific information
on how a Federal Way Employment Program would work. Please provide a brief
explanation of how the proposed Program would be implemented including the.
following details:
The Concept Paper outlined the types of services that may be provided. The
Committee requested specific information on the services proposed for employees and
employers, Please provide a brief synopsis of the specific employment services
. proposed for job seekers, employees, and employers including the expected hours of
service, numbèr of employees served, and/or'percentage of staff time on each activity.
(e.g., Screening and assessment services will be provided to 30 job seekers with an
average of 2 hours of counseling services.) Details of the proposed budget for the
Federal VVay Employment Program would also be appreciated incluçUng the proposed
positions and the amount of funding to be utilized for each of the proposed elements of .
. the program.
The Concept paper states that a number of the proposed services are currently offered
by the Multi-Service Center such as the Employment Program, VVorkplace Basic Skills,
, Adult Basic Education, and a Literacy Program. Please provide statistical information
on the proposed services currently provided by the Multi-Service Center, such as the
number of participants, job placement, and a budget with revenue sources for each
program and current staffing levels.
0-2i
Dini Duclos, Executive Director
Multi-Service Center
Page 2
January 17,2003
Please explain how the funds from a Federal Way Employment Program will be used in
conjunction with the current programs offered by the Multi-Service Center and the
CDBG funds provided by King County for an employment program serving South King
County. How will the Multi-Service Center determine which funding source to utilize for
Federal Way residents? How would the Multi-Service Center insure the recipients of
services provided in a Federal Way Employment Program do not duplicate those
received from federal and state employment services?
The Ad Hoc Committee is also interested in the need for the employer services
recommended in the Concept Paper and the opportunities for job placement in Federal
Way. Does the Multi-Service Center have any statistical infonnation regarding these
--'needsfrom-theFederaIWay business community and potential job openings in Federal
Way?
Please forward the above information to my attention as soon as possible. The
Committee is hoping to review the information received in time to make a
recommendation on the Employment Program Concept Paper at the February 3, 2003,
Human Services Commission meeting. I would be glad to meet with Multi-Service
Center staff regarding the information requested or other aspects of the Employment
Program. Please feel free to contact me at (253) 661-4153 or bye-mail at
kellio@fedway.org.
Sincerely,
oSø-. . [) ~
Kelli O'Donnell
CDBG Coordinator
cc:
Linda Purlee, Program Director Family Support Services, Multi-Service Center
Human Services Commission Employment Ad Hoc Committee Members
\:)-25
Attachment 4
Proposed Amendment
ÇITY OF FEDERAL WAY
2003 CDBG CONTINGENCY PLAN
The allocation' process for 2003 Community Development Block Grant (CDBG) funds is based upon an
estimate of what funds will be available that year. The City will not be informed of its exact grant amount
until December 2002. For this reason, the allocation process includes a contingency plan. The plan allows
for adjustment up or down based upon the final grant amount. '
SHOULD THE GRANT AMOUNT INCREASE OR ADDITIONAL FUNDS BECOME AVAILABLE:
Capital Projects -- The City will apply the increase in the amount of CDBG funds as follows:
~ If additional funds are received, funds will be allocated to:
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L""""',I;>,y,..,,,\~:..~r;!.~,^,~,~"'" ,
will be carried over to the 2004 CDBG program year unless the
Human Services Commission requests new applications for funds and/or additional Council action is
taken to allocate funds.
Public Service Programs - The City will apply the increase in the amount of CDBG funds as follows:
~ Any additional funds will be allocated proportionately to:
(1) Institute for Family Development - PACT (Parents and Children Together) to the requested level
of $12,031, then to
(2) Federal Way Norman Center, YMCA - CARES Childcare Subsidy Program to the requested
level of $55,693.
~ If additional funds are received, funds will be carried over to the 2004 CDBG program year unless
Human Services Commission requests new applications for funds and/or additional Council action is
taken to allocate funds.
Planning and Administration - The City will apply the increase in the amount of CDBG funds as follows:
~ Any additional funds for planning and administration activities will be allocated to Planning and
Administration to cover existing administrative costs for Federal Way's CDBG program. Funds not
needed for administration of Federal Way's CDBG program will be applied toward the costs of
developing a Consolidated Housing and Community Development Plan.
SHOULD THE GRANT AMOUNT DECREASE:
Capital Projects - The City will decrease the amount of CDBG funds allocated for capital projects as
follows:
~ The first $82,254 of decreases will be made to Fusion - FWCCN - Transitional Housing for
Homeless Women & Children; and
'ß-L4
Proposed Amendment
~ Any additional decreases will be made to all 2003 CDBG Capital Projects except Fusion - FWCCN
- Transitional Housing for Homeless Women & Children; in proportion to the percentage decrease
in grant funds. These projects are: Friends of Youth-Griffin Home Rehab; Children's Therapy
Center - Building Addition; City of Federal Way - Thompson Property - Neighborhood Park
Development; Community Housing Assistance Program - Ocean Ridge Apartments Child Care;
Federal Way Housing Repair Program; and, Federal Way - Additional Planning & Administration.
Public Service Programs -- The City will decrease the amount of CDBG funds allocated for public service
programs as follows:
~ Decreases will be made to all 2003 public service programs in proportion to the percentage
decrease in grantfunds. These programs are: Community Health Centers of King County - Dental
Access Program, City of Federal Way, City Attorney's Office - Domestic Violence Unit; Federal Way
Norman Center, YMCA - CARES Child Care Subsidy Program; Emergency Feeding Program -
Federal Way Emergency Feeding Program; Federal Way Senior Center - Adult Day Care; and,
Institute for Family Development - PACT (Parents and Children Together).
Planning and Administration -- The City will decrease the amount of CDBG funds allocated for CDBG
planning and administration as follows:
~ Funding for planning and administrative activities will be decreased.
ß-dl
S.D
CITY OF FEDERAL WAY,
PARKS, RECREATION AND CULTURAL SERVICES
MEMORANDUM
Date:
To:
From:
Via:
Subject:
March 10, 2003
PRHSPS Council Committee ~ ~
Kurt Reuter'~ erations Superintendent l'
David M ele, I nager .
Lakebaven UtI Ity District Sewer Easement
Background:
The Lakehaven Utility District is requesting an easement from the City of Federal Way to
install a force main and sewer line connection to Pump Station 45. The easement being
requested is on park property.
The project involves installation of 600 feet of 6-inch force main and 350 feet of 8-inch
gravity sewer line that is connected to Pump Station 45. The location of the project is in
Coronado Village, tract "A", near the intersection ofSW 325th Street and 25th Avenue
SW. The purpose of the project is to connect a service area within Fooeral Way to the
Lakehaven Utility District Sewer Treatment Plant and disconnect from the City of
Tacoma sewer system. A map of the area is available for your review.
Through processing this request, we have discovered this property is identified as "open
space" and is owned by the City of Fe de real Way. Lakehaven Utility District must be
granted an easement in order for this project to be completed. The property in question
involves a narrow greenbelt and a small area of developed turf that contains a small
children's play structure. This play structure was installed by the Whispering Hills
Residents Association. No additional development ofthis property is being considered by
the city. Lakehaven is required to restore the area to its original condition including the
play structure.
As a follow up, staffwill add this site to our park inventory. We will also research when
the play area was constructed, by whom, and whether or not any agreements concerning
the structure are in place.
Staff Recommendation
The proposed eas~ment will not negatively impact the affected area and will improve
service to Lakehaven customers. Therefore, staff recommends approval of this easement
request.
Commission Recommendation
The Commission reviewed this item at its regular meeting on March 6, 2003, and passed
a Motion to forward to Council Committee with a "do pass" recommendation to
authorize the City Manager to grant the sanitary sewer easement as requested.
D~\
Committee Recommendation:
Motion to recomm,end to Council a "do pass" to authorize the City Manager to grant the
sanitary sewer easement as requested, and to place this item before Council on the April
1, 2003, consent agenda.
\ð- 'L
5.E
PARKS, RECREATION AND CULTUAL SURVICES
MEMORANDUM
Date:
To:
From:
Via:
RE:
March 3, 2003
PRHSPS Counci] committe¡p-' ,
Jen,nifer Schroder n'rector ' .
David Mos ana er
2003 Authoriz g Resolution - Grant Application
Background
The Washington State Interagency Committee for Outdoor Recreation is currently accepting
appJications for the 2003 Land and Water Conservation Fund (LWCF). The state requires that all
applicants submit their standard "Authorizing Resolution" along with a complete application.
As part of the Parks Capital Improvement Plan for 2003/2004, City Council approved funding for
the extension of the BP A Trai] and development of a neighborhood/community park of the ]and
purchased in 2002 and referred to as the Armstrong Property. Staff requests. approval to make
appJication for grant funds in the amount of$182,070. The required ]ocal match is included in
the departments' capital fund for 2004.
The standard "Authorizing Resolution" is attached for your review and approval.
Council Committee Recommendation
Motion to recommend a "do pass" to the City Council authorizing the City Manager to submit a
2003 grant application and Authorizing Resolution for the development of the Armstrong
Property, and forward to Fun Council on March 18,2003.
~-\
lAC MANUAL5L - FEBRUARY 26.2003TANlJARY31, 2003
Al'PUCATION2003 - LWCF
29 I
12. LWCF: Authorizing Resolution
local Agencies only-You may reproduce on your own paper; text may not change.
Organization Name ri toy ()TFE'l'!¡::>T? 1 W~y Resolution No.
Project Name(s) RPA Tr;:4Í 1 Ph¡::¡!=:p TV !C'.hrmnmi ty P¡::¡rk
A resolution authorizing application(s) for federal funding assistance for a land and Water Conservation Fund
(lWCF) program project to the Interagency Committee for Outdoor Recreation (lAC) as provided in the lWCF Act of
1965, as amended.
WHEREAS, our organization has approved a comprehensive plan that includes this project area; and
WHEREAS, under the provisions of lWCF, federal funding assistance is requested to aid in financing the cost of land
acquisition and/or facility development; and
WHEREAS, our organization considers it in the best public interest tò complete the land acquisition and/or
development project described in the application;.
NOW, THEREFORE, BE IT RESOLVED, that:
1. The C'.i ty Mrln¡::¡gpr [MAYOR, DIRECTOR, PRESIDENT, HC ) be authorized to make formal
application to lAC for funding assistance;
2. My fund assistance received be used for implementation of the project referenced above;
3. Our organization hereby certifies that its share of project funding is committed and will be derived from
Ci ty of Federal Way General / Capital Improvement Fund
[ SPONSOR MA TCHING RESOURCES]
4. We acknowledge that we are responsible for supporting all non-cash commitments to the sponsor share should
they not materialize; [if applicable]
5. We acknowledge that any property acquired or facility developed with lAC financial aid must be placed in use as
an outdoor recreation facility and be retained in such use in perpetuity unless otherwise provided and agreed to
by our organization, lAC, and the National Park Service;
6. This resolution becomes part of a formal applicatiòn to lAC; and
7. We provided appropriate opportunity for public comment on this application
8. We acknowledge that lWCF grants are federal funds and, as such, our organization must comply with all
appticable federal laws.
This resolution was adopted by our organization during the meeting held:'
location Federal Way, Washington
Date
Signed and approved by the following authorized representative:
Signed
Title
City Manaqer
Date
Attest:
Approved as to form
£:-1-
/
5.F
CITY OF FEDERAL WAY
PARKS, RECREATION, AND CULTURAL SERVICES DEPARTMENT
MEMORANDUM
To:
Via:
From:
Date:
Subject:
Parks, Recrea' n uman Services and Public Safety Council Committee
David M e anager
Jennifer Schro r, Direct~r ,
March 3,2003
Friends of the Hylebos etlands interest to donate land to the City of
Federal Way
Background
The Friends of the Hylebos Wetlands, working with King County and the Cascades
Lands Conservancy (the partnership) intend to begin negotiating the acquisition of
approximately 80 acres (7 tax parcels) within the West Hylebos Creek salmon habitat
south ofS. 356th Street and west of Pacific Highway. The partnership has raised more
than $675,000 for acquisition.
In order to proceed with acquisition, the partnership needs to identify who will be the
eventual owner of these parcels. King County has made.financial contributions toward
the acquisition but will not accept ownership of lands that are within an urban area.
Cascade Lands Conservancy's mission is to help facilitate acquisitions to protect
sensitive lands and natural resources as an interim owner until the 1and(s) can be accepted
by an appropriate entity.
Chris Carrel, Executive Director of the Friends ofthe Hylebos Wetlands, is requesting on
behalf of the partnership, for the City to accept these properties in donation for the
purpose of open space and conservation purposes.
Policy Question
Is it in the best interest of the citizens of Federal Way to accept ownership and
stewardship responsibilities of the proposed donation ofland identified within the West
Hylebos Creek?
Discussion
In the City's Comprehensive Plan there are five policies that provide the basis to support
acceptance ofthe proposed donation. They are:
Natural Environmental Goals and Policies
NEP6: The City encourages private donations of land or conservation easements
for sensitive areas and their associated buffers.
NEG13: Develop an open space network throughout the City and with adjacent
jurisdictions.
~-\
NEP77: The City should identify an open space plan and develop a program to
acquire or accept donations of these areas for preservation.
Capital Facilities
Parks and Recreation:
For the purposes of parks planning, the recommended Level of Service (LOS)
standard in the City's Parks Plan and this Capital Facilities chapter is 10.9 acres
of City owned parkland per 1,000 population.
Based on the 2002 population figures for Federal Way, the City is providing 10.1
acres of parkland per 1,000 population. To achieve the city's standard of 10.9
acres/population; a total of 68 additional acres is needed.
CFP13: Provide the capital facilities needed to serve future growth anticipated
by the Federal Way Comprehensive Plan
CFP14: Coordinate efforts between the Public Works and Parks Departments in
the acquisition of and planning for public open space, recreation, public
education, and stream preservation within the Hylebos Basin. Departments may
combine resources as appropriate to increase project efficiencies and success rates
in pursuit of grant opportunities. .
Staff Recommendation
Staff recommends accepting the property's identified for acquisition by the partnerships
for open space and conservation purposes. Accepting these parcels would eliminate the
need for the city to purchase easements that are necessary to move forward with the
Public Work's stream restoration project ongoing in this portion ofthe West Hylebos
Creek. Furthermore, accepting this donation would address the citys level of service
current shortfall of 68 acres to meet the standard of 10.9 acres of parkland per 1000
population, and would provide additional land to accommodate the impact of future
growth.
Friends of the Hylebos Wetlands (FOHW) have expressed their interest to be a partner
with the City in ongoing stewardship responsibilities. Open space land is less demanding
of our resources than active recreation properties. Volunteer involvement in maintaining
open space lands has been very successful in the past. The FOHW long-term vision is for
volunteers to plant (re-forest) this open space back to its native plant material.
Staff recommends accepting the property's identified for acquisition by the partnerships
for open space and conservation purposes with the following conditions:
1.
The partnership will be responsible for completing the property purchase
and all titIe-related transactions.
The partnership wi1l show proofthat the property(s) are tree from any
known hazardous materials, based on a Level I Environmental Assessment.
2.
\="-'2-
3.
4.
Clear title with no outstanding liens.
No restrictions prohibiting the city the ability to consider passive
development that accommodates public access and or interpretive elements
consistent with open space park development and that would not cause
derogation to the natural resource, if deemed by the city as a necessary
element to protect either habitat, natural resources within the open space, or
for public education of the open space.
Committee Recommendation:
Motion to place this item Under consent at the April 1, 2003 Council meeting, authorizing
the City Manager to negotiate acceptance of the properties within the West Hylebos
Creek Habitat south of8. 356th Street, and west of Pacific Highway, identified by and
from these partnership Friends of the Hylebos Wetlands, King County and the Cascades.
Lands Conservancy for open space and conservation parkland based on the conditions
presented by staff.
/
Attachments: FOHW Letter January 14,2003
Map of proposed acquisition
\=-5
Directors
Bill Morton
President
Mark Freeland
Vice-President
Teri Hie/ad
Secretary
Julie Brauns
Treasurer
Trisha Bennett
Adele Freeland
Jim Hamilton
Greg Jacoby
Mike McIntosh
Rjrhard Ory, MD
s"
riest
Eric Stamey
Karen Vander Ark
Jim Webster
Staff
Chris Ca"el
Executive Director
Carla Milesi
8ylOO05 Stream
Team Coordinator
Friends of the Hylebos Wetlands
PO Box 24971, Federal Way, WA 98093
253-929-1519. Fax: 253-87+8599
January 14,2003
David Moseley,
City Manager
City of Federal Way
PO Box 9718
Federal Way, W A 98063
Dear Mr. Moseley:
Since Federal Way's incorporation, successive city councils have strongly
supported protection of open space and aggressively pursued opportunities to
preserve open space, when funding is available, or when other opportunities such as
private donations arose. I'm writing regarding an opportunity to add up to 80 acres
of Hylebos Creek open space and salmon habitat to the city's inventory of open
space.
As you may be aware, the Friends of the Hylebos Wetlands, King County, and the
Cascade Lands Conservancy are raising.funds to acquire West Hylebos Creek
salmon habitat south of S. 356th Street. To date, the partnership has raised more
than $675,000 for acquisition and intends to begin purchasing properties this year.
This effort is at a critical juncture where we must determine the eventual ownership
of the open space to be purchased. For that reason, I'd like to request the city
council consider accepting the properties as open space once they are purchased by
the partnership.
The existing partners are not ideal title holders for these open space properties.
While King County has made extraordinary financial contributions to the
preservation project, they are not interested in owning or managing open space
within incorporated city limits.
Cascades Lands Conservancy as a policy prefers to have local organizations or local
governments own habitat that it is involved with acquiring. Friends of the Hylebos
Wetlands, as a small, nonprofit organization is unequipped to own and maintain
large tracts of property.
Therefore, we must seek a more ideal title holder for these properties. The city of
Federal Way, which already owns several open space parcels in the immediate
vicinity, appears to be the best suited to do so. Moreover, such ari action would fit
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within City of Federal Way comprehensive plan policy NE-6, which encourages
donations ofland for sensitive areas and their buffers.
There are seven properties altogether for which the partnership is pursuing
acquisition. They are parcel numbers 29~1049021, 2921049023, 2921049080,
2921049087,2921049104,2921049020,2921049098. Ifthe city of Federal Way is
willing to accept donation of the properties, the partnership will complete property
purchase and all title-related transactions (including but not limited to independent
market appraisals~ Level I environmental assessment, and real estate taxes) prior to
making the donations. This will also include a deed restriction on each property
restricting use of the properties to open space and conservation purposes.
Based on experience with the West HylebosWetlands and city-owned open space
in the area, we don't expect these properties to carry significant maintenance
expenses. However, as a steward of the Hylebos Creek, Friends of the Hylebos
Wetlands will be available to assist meeting maintenance and restoration needs on
these properties.
I understand from discussions with staff that staff will support this proposal to the
council. Please let me know what the next steps are to gain council approval and
what our organization can do to help in that regard. We look forward to working
with the city council and staff to take advantage of this exciting opportunity to
increase the amount of protected open space and salmon habitat in the city.
Thank you for your attention to this matter. Please feel free to call me at 253-929-
1519 if you have questions about the acquisition project. I look forward to hearing
from you.
Yours sincerely,
CJu¡¡ ~
Chris Carrel
Executive Director
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