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14-101022FILE ACITY OF FederalWay April 16, 2014 Craig Milton Incite Management Group 7602 Bridgeport Way West, Suite 3B Lakewood, WA 98499 CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. cityofiederalway.. com Re: File #14-101022-00-PC, PREAPPLICATION CONFERENCE SUMMARY West Campus Medical Pavillion, 320151" Avenue South, Federal Way Dear Mr. Milton: Thank you for participating in the preapplication conference with the City of Federal Way's Development Review Committee (DRC) held April 3, 2014. We hope that the information discussed at that meeting was helpful in understanding the general requirements for your project as submitted. This letter summarizes comments given to you at the meeting by the members of the DRC. The members who reviewed your project and provided comments include staff from the City's Planning and Building Divisions and Public Works Department, and representatives from Lakehaven Utility District and South King Fire and Rescue. Some sections of the Federal Way Revised Code (FWRC) and relevant information handouts are enclosed with this letter. Please be advised, this letter does not represent all applicable codes. In preparing your formal application, please refer to the complete FWRC and other relevant codes for all additional requirements that may apply to your project. The key contact for your project is Becky Chapin, 253-835-2641, becky.chapin@cityoffederalway.com. For specific technical questions about your project, please contact the appropriate DRC representative as listed below. Otherwise, any general questions about the preapplication and permitting process can be referred to your key contact. PROJECT DESCRIPTION The applicant proposes to demolish an existing building and construct a new 3-story medical office building with underground and surface parking. Associated site improvements are also included. MAJOR ISSUES Outlined below is a summary of the major issues of your project based on the plans and information submitted for preapplication review. These issues can change due to modifications and revisions in the plans. These major issues only represent comments that the DRC consider most significant to your project and do not include the majority of the comments provided. The major issues section is only provided as a means to highlight critical requirements or issues. Please be sure to read the entire department comments made in the next section of this letter. Mr. Milton April 16, 2014 Page 2 • Planning Division o Land Use Process III with SEPA Checklist Review o Possible Geologically Hazardous Area, Steep Slope Hazard • Public Works Development Services Division The project site lies within a Flood Problem Flow Control area; therefore, the detention system shall be designed to the Level 3 flow control requirements of the 2009 King County Surface Water Design Manual. Public Works Traffic Division o A Transportation Concurrency permit is required per FWRC Chapter 19.90. o Traffic Impact Fee (TIF) payment per FWRC 19.91. o Construct street frontage improvements and dedicate right-of-way (ROW) along the property frontage on SW 320`h Street and I" Avenue South (FWRC 19.135.040). o Revise current proposal to meet access management standards (FWRC 19.135.280). DEPARTMENT COMMENTS Outlined below are the comments made by the representatives of each department present at the preapplication conference. Each section should be read thoroughly. If you have questions, please contact the representative listed for that section. PLANNING DIVISION (Becky. Chapin, 253-835-2641, becky.chapin@cityoffederalway.com) 1. Zoning Designation and Use — Zoning for the subject property is Professional Office (PO). The PO zone permits medical office use pursuant to FWRC 19.240.050. Land Use Application — The proposed improvements will require a Process III Master Land Use review pursuant to FWRC 19.15.030. Process III is an administrative project approval review conducted by city staff with a final decision issued by the Director of Community and Economic Development following review. For Process III review, the Planning Division will notify the applicant of application status within 28 days of submittal. If the application is determined complete, staff will issue a Letter of Complete Application. FWRC limits the review to 120 days from the date of complete application. The 120- day review period will stop any time the applicant has been requested by the city to correct plans, perform required studies, or provide additional information needed to issue a decision. The review period will begin within 14 days following submittal of requested items. Please be advised that any request for corrections and/or additional information must be provided within 180 days of written notification or the land use application will expire. 3. Environmental Review — The project is subject to environmental review under the State Environmental Policy Act (SEPA) as the proposal exceeds flexible thresholds (buildings larger than 12,000 square feet and parking for more than 40 vehicles) pursuant to FWRC 14.15.030(c). The city does utilize the optional DNS method of combined land use and SEPA notifications when environmental checklists are thoroughly completed. The optional DNS process allows a combined project and anticipated environmental determination public notice period that expedites the overall land use application process. An environmental threshold determination made by the Director of 14-101022 Doe, LD. 65289 Mr. Milton April 16, 2014 Page 3 Community and Economic Development must be issued prior to land use or building permit approval. 4. Public Notice and Comment — Process III applications and SEPA determinations require a combined public notice and 14-day comment period. Within 14 days of issuing the Letter of Complete Application, a Notice of Application and Optional DNS will be published in the Federal Way Mirror, mailed to persons within 300 feet of the subject property, posted on the subject property, and placed at the City's three designated notice boards. The applicant is responsible for submitting one set of stamped mailing envelopes for property owners within 300 feet of the subject property. The city's GIS Division can provide this service for a nominal fee. Please see the enclosed handout for further information. 5. Application Fees — Please contact the Permit Center at 253-835-2607 for updated fee schedules for Process III Master Land Use application, SEPA checklist, concurrency, and building permit. 6. Critical Areas — Based on preliminary analysis, it appears that there may be a Geologically Hazardous Area (GHA) to the west of the proposed development. The site plan for formal application submittal must show the topographic contours of the site. FWRC 19.05.070, defines a GHA as being, among other things, a steep slope hazard area, .which is an area with a slope of 40 percent or greater with a vertical relief of 10 or more feet, a vertical rise of 10 feet or more for every 25 feet of horizontal distance. A slope is delineated by establishing its toe and top, and measuring by averaging the inclination over at least 10 feet of vertical relief. Pursuant to FWRC Chapter 19.160, development activities, lands surface modifications, or the installation and maintenance of landscaping may not occur within 25 feet of a GHA unless no reasonable alternative exists, and then only if the development activity or land surface modification will not lead to or create any increased slide, seismic, or erosion hazard. Any proposed development within 25 feet of a GHA is subject to the requirements of FWRC 19.160.010(3), and a geo-technical engineering report that addresses any proposed intrusion into such areas must be submitted with the Process III application. 7. Key Development Regulations — All site improvements must comply with the applicable FWRC development regulations. The following general regulations apply to the proposal. (a) Required Setback — Required setbacks for the front yard setback are as follows: 10 feet if the entry is visible from the right-of-way and front face is 15% glass, 35 feet if landscape buffer and stormwater facilities are located in the front yard, or 50 feet if parking and driving areas are located in the front yard. The side and rear yard setback -is 30 feet. The submitted site plan shows the proposed office building as meeting these setback requirements; however, please be advised that setbacks are measured from the property lines after required dedication. Please see the Public Works section of this letter for information related to any required right-of-way dedication. (b) Lot Coverage — No maximum lot coverage applies; instead the buildable area will be determined by other site development requirements, i.e., required buffers, parking lot landscaping, surface water facilities, etc. 14-101022 Doc. I-D- 65289 Mr. Milton April 16, 2014 Page 4 (c) Maximum Building Height —The height allowed for the office use is 35 feet above average building elevation (AABE) except those portions within 100 feet of a residential zone shall not exceed 30 feet and shall be set back a minimum of 20 feet. As proposed, a portion of the building is located within 100 feet of a Single -Family Residential zone (RS7.2) to the west and that portion of the building is limited to a height of 30 feet. Meeting Follow -Up — Per FWRC 19.110.060 `Exceptions', rooftop appurtenances may exceed the applicable height limitation by a maximum of four feet, if the area of all appurtenances and screening does not exceed 10 percent of the total area of the building footprint. These appurtenances must be located in such a way as to minimize view blockage. Appurtenances that do not meet the standards of this section may be permitted if the director determines that, based on accurate graphic representations provided by the applicant, views from adjacent properties will not be significantly affected. A written modification request to the height limitation is required to be submitted with the Process III application. Please refer to FWRC 19.110.070 for rooftop appurtenances required screening. For your reference, Height of Structure, as defined by FWRC 19.05.080, means the vertical distance measured from the average building elevation around the building segment to the highest point of a flat roof or to the deck line of a mansard roof, or to the mid -point between eave and ridge of the highest principal roof of a gable, hip, gambrel, or similar sloped roof. Average Building Elevation (ABE), FWRC 19.05.010, means the average of the highest and lowest existing or proposed elevations, whichever is lowest, taken at the base of the exterior walls of the structure, or it means five feet above the lowest of the existing or proposed elevations, whichever is lowest. ABE is the elevation from which building height is measured. A41OW 4 OsAda Heigh Lowest Refe ren °ice. "Ohe @exwloh datton(AD E) ®e+aition (d) Parking— Parking requirements from the PO zone charts are 1 space for every 300 sq. ft. of gross floor area. 74 parking spaces would be required, 91 stalls are proposed which exceeds the minimum necessary. Please refer to the enclosed parking lot design criteria for required stall, row, and aisle width, and curb lengths. 8. Clearing, Grading, and Tree and Vegetation Retention — The applicant is required to obtain clearing and grading plan approval as a component of the land use approval. Please consult FWRC 19.120.040(1) for items that are required to be included on the plan. Approval and Notice to Proceed 14-101022 Doc. I D. 65289 Mr. Milton April16,2014 Page 5 shall be required prior to commencing clearing and grading activities on the site. Reference FWRC 19.120.060(2). A tree and vegetation retention plan as required under FWRC 19.120.140(2) must also be submitted with the land use application. The tree and vegetation retention/replacement plan must be prepared by a certified arborist or certified landscape architect. The standards require each development to maintain a minimum tree unit density. The minimum tree density in the PO zone is 20 tree units per acre. The subject property's density would be 27 tree units (20 tree units x 1.34 acres). A tree unit is a value assigned to existing trees retained on the property or replacement trees. The larger the tree, the greater value it is assigned. Required tree density can be composed of retained trees and replacement plantings per FWRC 19.120.130. (Note: required landscaping trees may be counted in tree density). The tree and vegetation plan must clearly show where the 27 tree units are to be located. The formal landscape plan must detail information about tree unit credits and replacement. 9. Landscaping — The Process III application must include a preliminary landscape plan, prepared by a licensed landscape architect, in accordance with the landscape requirements contained in FWRC Chapter 19.125 "Outdoors, Yards, and Landscaping. " Following are the key landscape requirements for the project. (a) North and East Property Line — Type III landscaping eight feet in width shall be provided along all property lines abutting public rights -of -way and access easements. This would include the east and north property lines abutting First Way South and 320a, Street SW, respectively. For your information, Type III landscaping is a mixture of evergreen and deciduous trees, large shrubs, and groundcover, spaced to provide a visual buffer creating a partial visual separation. Existing landscaping can be used to satisfy some of this requirement; however, it is likely that these landscape areas would need to be augmented to satisfy Type III planting requirements. Additionally, please be aware that pursuant to FWRC 19.125.070(5), parking areas adjacent to the public right-of-way shall incorporate berms at least three feet in height within a perimeter landscape area, or alternatively, add substantial shrub plantings to the required perimeter landscape type, to reduce the visual impact of parking areas and screen automobiles. This additional landscape criteria requirement applies to the east property line in the area where parking stalls are facing First Way South. (b) West Property Line — Type I landscaping ten feet in width shall be provided along all perimeter property lines abutting a residential zoning district. Type I landscaping shall consist of evergreen trees, tall shrubs, and groundcover, which will provide a 100 percent sight obscuring screen within three years from the time of planting. The western property line of the subject property is currently heavily wooded along the steep slope area abutting a residential zoning district to the west. In that this native vegetation is mature and dense, it appears the Type I landscape requirement for this perimeter buffer is satisfied. However, additional planting/slope stability measures may need to be addressed if the site is within a GHA and a geotechnical report is required. (c) South Property Line — Type III landscaping five feet in width shall be provided along the south property line. Please note, Lakehaven Utility District has indicated that a 10-foot-wide sewer easement is located along the south property line. Please contact Lakehaven for a list of recommended tree species that are suitable for planting in this area. If the proposed trees do not meet the Type III requirements, the applicant can apply for a modification under FWRC 14-101022 Doc. I.D. 65289 Mr. Milton April 16, 2014 Page 6 19.125.100, which could allow specialized plantings in that area of the utility easement. This modification request must be submitted pursuant to the submittal requirements identified in FWRC 19.125.100(2). (d) Interior Parking Lot Landscaping — Parking lot landscaping is to break up large areas of impervious surfaces, mitigate adverse impacts created by vehicle use areas, facilitate the movement of traffic, and improve the physical appearance of vehicle use areas. Twenty-two square feet of interior lot landscaping per parking space must be provided in accordance with FWRC 19.125.070. Type IV parking lot landscaping is required to be installed at the ends of all rows of parking and disbursed throughout the interior parking area. Landscape islands must be a minimum size of 64 square feet and a width of six feet between stalls and at the ends of rows. The square footage of interior lot landscaping must be listed on the landscape plan, and the interior landscape areas used for this calculation must be identified on the plan. Permanent curbing shall be provided in all landscape areas within or abutting parking areas. Based upon appropriate surface water considerations, other structural barriers may be substituted for curbing, such as concrete wheel stops. 10. Community Design Guidelines —Projects subject to Process III review must comply with the provisions of FWRC Chapter 19.115, "Community Design Guidelines." A written narrative provided in conjunction with the formal Process III application must identify how the proposal complies with the applicable design guidelines, as outlined in the FWRC and as summarized below. (a) Building Fagade Modulation and Screening Options —Pursuant to FWRC 19.115.060(2), all building facades that are both longer than 60 feet and visible from either a right-of-way or residential use or zone shall incorporate at least two of the four following options for modulating and/or screening: ■ FaVade Modulation — A minimum depth of two feet, minimum width of six feet, and maximum width of 60 feet. Alternative methods to shape a building such as angled or curved fagade elements, offset planes, wing walls, and terracing will be considered, provided that the intent of the section is met. • Landscape Screening — Eight -foot -wide Type II landscape screening along the base of the fagade, except Type IV may be used in place of Type II for facades that are comprised of 50 percent or more window area, and around building entrances. • Canopy or Arcade — Minimum length is 50 percent of the length of the fagade using this option. Canopy must extend a minimum of six feet outward from the building with at least 10 feet of clearance as shown below. • Pedestrian Plaza — Plaza square footage is equal to one percent of the gross floor area of the building, but it must be a minimum of 200 square feet. If this treatment is chosen, the plaza should be clearly visible and accessible from South 348t' Street. The above -referenced "two of four" options shall be incorporated along the entire length of the fagade, in any approved combination. Options used must meet the dimensional standards as specified above, but if more than two are used, dimensional requirements for each option may be modified. Additionally, the entire building is subject to the building articulation and scale requirements of FWRC 19.115.060(3). As such, the architectural design of the entire building is required to 14-101022 Doc. LD. 65289 Mr. Milton April 16, 2014 Page 7 consist of architectural features and/or materials variation that create a sense of architectural articulation, and reduce the scale of the structure. Please refer to the list of methods to articulate blank walls identified in FWRC 19.115.060(3)(b). (b) Pedestrian Circulation — Pedestrian pathways and pedestrian areas should be delineated by separate paved routes using a variation in paved texture and color. Approved methods of delineation include: stone, brick or granite pavers; exposed aggregate; or stamped and colored concrete. The method of delineation should be indicated on the site plan. (c) District Guidelines — The district guidelines identified in FWRC 19.115.090(1)(a-f) must be addressed in the site plan and architectural elevations. Major elements of these guidelines include, but are not limited to, the following: • Parking located adjacent to the right-of-way maximizes pedestrian access and circulation. • Entrance facades shall front on, face, or be clearly recognizable from the right-of-way; and shall incorporate windows and other methods of articulation. • Building entrances shall be architecturally emphasized and shall incorporate transparent glass. • Ground -level mirrored or reflective glass is not allowed adjacent to a public right-of-way or pedestrian area. (d) Crime Prevention through Environmental Design (CPTED) — Implementation of CPTED principles (Natural Surveillance, Access Control, and Ownership) for all new development projects are a component of the city's design guidelines. The enclosed CPTED checklist must be submitted with the formal land use application. 11. Garbage/Recycling — The design of the enclosure area should be consistent with the architectural design of the primary structures on the site. The enclosure shall be screened from abutting properties by a 100 percent sight -obscuring fence or wall and appropriate landscape screen. Additionally, a minimum of three square feet of recycling storage space, with a maximum of 1,000 square feet for every 1,000 square feet gross floor area, with a minimum of 65 square feet, must be provided. Please refer to FWRC 19.125.150 for additional requirements. PUBLIC WORKS DEVELOPMENT SERVICES DIVISION (Kevin Peterson, 253-835-2734, kevin.peterson@cityoffederalway.com) Land Use Issues — Stormwater 1. Surface water runoff control and water quality treatment will be required per the 2009 King County Surface Water Design Manual (KCSWDM) and the City of Federal Way Addendum to the 2009 KCSWDM. This project meets the requirements for a Full Drainage Review. At the time of land use site plan submittal, a preliminary Technical Information Report (TIR), addressing the relevance of the project to the eight core and five special requirements of the KCSWDM will be required. A Level 1 downstream analysis shall also be provided in the preliminary TIR. The City has 1" = 100', five-foot contour planimetric maps that may be used for basin analysis. 2. The project lies within a Flood Problem flow control area, thus the applicant must design the flow control facility to meet this performance criteria. The project also lies within an Enhanced Basic 14-101022 Doc. I D 65289 Mr. Milton April 16, 2014 Page 8 Water Quality Area. Water Quality Treatment shall be designed to meet the treatment criteria of the Enhanced Basic Water Quality Menu. 3_ In addition to the KCSWDM, our initial review suggests that FWRC 19.30.120, "Nonconforming Water Quality Improvements" applies to this site. Specifically, the following items are applicable: 1.b. Redevelopment which involves the construction or replacement of a building footprint or other structure having a surface area of 5,000 square feet or more, or which involves the expansion of a building footprint or other structure by 5,000 square feet of surface area or more; Le. Redevelopment which involves the repair or replacement of 5,000 square feet or more of an impervious surface, when such redevelopment is not part of a routine maintenance activity; l.d. Redevelopment which involves the collection and/or concentration of surface and/or stormwater runoff from a drainage area of 5,000 square feet or more; 1.g. Redevelopment, other than normal maintenance or other than the tenant improvements, but including any increase in gross floor area, in any one consecutive 12-month period which exceeds 50 percent of the assessed or appraised value (whichever is greater) of the structure or improvement being redeveloped. The applicant may provide an appraisal of the improvement. The appraisal must be from a source acceptable to the City. The Director may require the applicant to provide an appraisal from a second source acceptable to the City if the assessed valuation appears to be inaccurate or inappropriate. If more than one appraisal is provided by the applicant or required by the City, the greater of the two amounts shall be used. For purposes of this determining value under this section, improvements required pursuant to FWRC Sections 19.30.090 (nonconforming development), 19.30.110 (street/sidewalk improvements), 19.30.120 (nonconforming water quality improvements) and 19.135.030 (street/sidewalk improvements) shall not be counted towards the 50 percent threshold which would trigger application of this subsection; Therefore, water quality treatment will be required for the entire site, including new and existing pollution generating impervious surfaces. Treatment options must be selected from the Enhanced Basic Water Quality Menu provided in the KCSWDM. 4. If infiltration is proposed, soil logs prepared by a licensed geotechnical engineer or septic designer must be provided to verify infiltration suitability. 5. Detention and water quality facilities for private commercial developments outside the City Center Core must be above ground (i.e. open pond); however, underground facilities are allowed only with approval from the City of Federal Way Stormwater Management Division. 6. Show the proposed location and dimensions of the detention and water quality facilities on the preliminary plans. 7. If more than one acre will be disturbed during construction, a National Pollutant Discharge Elimination System (NPDES) permit may be required. Information regarding this permit can be obtained from the Washington State Department of Ecology at h=://www.ecy.wa.ggv/pro-mms/se4tW/index.htmI, or by calling 360-407-6437. 14-101022 Doc. I.D. 65289 Mr. Milton April 16, 2014 Page 9 8. If stormwater is to be conveyed into or across the City -owned property to the west, an easement agreement shall be executed between the property owner and the City, prior to construction of that conveyance system. Right -of -Way Improvements 1. See the Traffic Division comments from Erik Preston, Senior Traffic Engineer for traffic related items. 2. Based on available records and the submitted materials, it appears that this proposal meets the 25 percent threshold criteria for requiring street frontage improvements as identified in Federal Way Revised Code (FWRC) 19.135.030. The applicant/owner may submit an MAI appraisal for the subject property, or King County Assessor's records may be used. Development Services Division will evaluate this data to determine if the project actually meets the City's 25 percent threshold for requiring street frontage improvements. 3. If dedication of additional right-of-way is required to install street frontage improvements, the dedication shall be conveyed to the City through a statutory warranty deed. The dedicated area must have clear title prior to recording. 4. All stormwater treatment and detention requirements outlined above will be applied to new impervious area within the public right-of-way. Building Permit Issues 1. Engineered plans are required for clearing, grading, road construction, and utility work. Plans must be reviewed and approved by the City. Engineering review fees are $824.50 for the first 12 hours of review, and $68.50 per hour for additional review time. A final TIR shall be prepared for the project and submitted with the engineering plans. Both the TIR and the plans will require the signature/seal of a professional engineer registered/licensed in the State of Washington. 2. The Federal Way Development Standards Manual (including standard detail drawings, standard notes, and engineering checklists) is available on the City's website at www.cityoffederalway.com to assist the applicant's engineer in preparing the plans and TIR. 3. Bonding is required for all street improvements and on -site storm drainage and temporary erosion and sediment control measures associated with the project. The bond amount shall be 120 percent of the estimated costs of the improvements. An administrative fee deposit will need to accompany the bond to cover any possible legal fees in the event the bond must be called. Upon completion of the installation of the improvements, and final approval of the Public Works Inspector, the bond will be reduced to 30 percent of the original amount and held for a two-year maintenance period. 4. The developer will be responsible for the maintenance of all storm drainage facilities (including the detention and water quality facilities) and street systems during the two-year maintenance period. During that time, the Public Works Inspector will make periodic visits to the site to ensure the developer's compliance with the maintenance requirements. Upon satisfactory completion of the two-year maintenance period, the remainder of the bond will be released. Maintenance for public roads and subdivision drainage facilities then become the responsibility of the City. Maintenance for 14-101022 Doc. I.D. 65299 Mr. Milton April 16, 2014 Page 10 private roads and drainage facilities, including short plats, remain the responsibility of the individual property owners. When topographic survey information is shown on the plans, the vertical datum block shall include the phrase "DATUM: N.G.V.D.-29" or "DATUM: K.C.A.S.," on all sheets where vertical elevations are called out. Drawings submitted for plan review shall be printed on 24" x 36" or 22" x 34" paper. All final approved drawings shall be drafted/plotted on 24" x 36" or 22" x 34" mylar sheet with permanent black ink. Site plans shall be drawn at a scale of 1" = 20', or larger. Architectural scales are not permitted on engineering plans. 7. Provide cut and fill quantities on the clearing and grading plan. Erosion control measures, per Appendix D, 2009 KCSWDM, must be shown on the engineering plans. 8. The site plan shall show the location of any existing and proposed utilities in the areas affected by construction. PUBLIC WORKS TRAFFIC DIVISION (Erik Preston, 253-835-2744, erik.preston@cityoffederalway.com) Transportation Concurrency Analysis (FWRC 19.90) 1. Based on the submitted materials for 18,687 net new square feet (22,163-3,476) medical office, the Institute of Transportation Engineers (ITE) Trip Generation - 8'h Edition, land use code 720 (Medical -Dental Office Building), the proposed project is estimated to generate approximately 65 new weekday PM peak hour trips. Alternatively, the applicant may submit a site specific trip generation study for the proposed development. 2. A Concurrency permit is required for this development project. The PW Traffic Division will perform Concurrency analysis to determine if adequate roadway capacity exists during the weekday PM peak period to accommodate the proposed development. Please note that supplemental transportation analysis and Concurrency mitigation may be required if the proposed project creates an impact not anticipated in the six -year Transportation Improvement Plan (TIP). 3. The estimated fee for the Concurrency permit application is $3,374.50 (51— 500 Trips). This fee is an estimate and based on the materials submitted for the preapplication meeting. The Concurrency application fee must be paid in full at the time the Concurrency permit application is submitted with land use application. The fee may change based on the new weekday PM peak hour trips as identified in the Concurrency trip generation. The applicant has the option of having an independent traffic engineer prepare the Concurrency analysis consistent with City procedures; however, the fee remains the same. Transportation Impact Fees (TIF) (FWRC 19.91) Based on the submitted materials for 18,687 net new square feet medical office building, the estimated traffic impact fee is g 175,879.82. This amount assumed traffic impact fee credit of $31,762.81 for the existing 3,476 sf office building. Please note, the actual impact fee will be calculated based on the fee schedule in effect at the time a building permit application is filed and must be paid prior to permit issuance. 14-101022 Doc. I.D. 65289 Mr. Milton April 16, 2014 Page 11 Street Frontage Improvements (FWRC 19.135) 1. The applicant/owner would be expected to construct street improvements consistent with the planned roadway cross -sections as shown in Map III-6 of the FWCP and Capital Improvement Program (CIP) shown as Table III-19 (FWRC 19.135.040). Based on the materials submitted, staff conducted a limited analysis to determine the required street improvements. The applicant would be expected to construct improvements on the following streets to the City's planned roadway cross -sections: 1 S` Avenue South is a Principal Arterial planned as a Type "E" street, consisting of a 64-foot street with curb and gutter, six-foot planter strips with street trees, 8-foot sidewalks, and street lights in a 98-foot right-of-way (ROW). Assuming a symmetrical cross section, 6-foot ROW dedication is required. Half -street improvements are required as measured from the street centerline. SW 320`h Street is a Principal Arterial planned as a Type "E" street, consisting of a 64-foot street with curb and gutter, six-foot planter strips with street trees, 8-foot sidewalks, and street lights in a 98-foot right-of-way (ROW). In addition, a larger TIP project at the intersection would add an eastbound left -turn lane and a wider sidewalk (12-foot shared -use path) on the south side of South 320 Street per the Bicycle & Pedestrian Plan. As a result, a total ROW dedication of 11 feet is required to accommodate the planned cross-section and improvement at the intersection. Half -street improvements are also required as measured from the street centerline. 2. The required half -street improvements along the property frontage on SW 320a' Street and I" Avenue South are part of a larger project listed on the current adopted six -year transportation improvement program (TIP). As a result, a modification request to only dedicate the right-of-way and construct the sidewalk/shared-use path and planter strip in the ultimate location may be supported by Public Works staff. 3. The applicant may make a written request to the Public Works Director to modify, defer, or waive the required street improvements (FWRC 19.135.070). Information about right-of-way modification requests is available through the Public Works Development Services Division. These modification requests have a nominal review fee currently at $105.50. Access Management (FWRC 19.135) 1. Please show all neighboring driveways within 150 feet of the proposed driveway(s). 2. Driveway width should be increased to 40 feet to provide a three -lane, two-way driveway. The maximum driveway width for non-residential use is 30 feet for a two-lane two-way driveway and 40 feet for a three -lane two-way driveway (FWRC 19.135.270). Driveway widths may be increased in order to provide adequate width for vehicles that may be reasonably expected to use the driveway, as determined by the Public Works Director. Misc. Safety -related Comments The applicant must submit a Vehicle Turning Diagram to the Public Works Traffic Division. This diagram will show how the appropriate design vehicle (such as: Garbage Truck, Fire Truck, and Ladder - Truck) can enter, maneuver, and leave the site without encroaching onto opposing traffic lanes or mounting a curb. 14-101022 Doc. LD. 65289 Mr. Milton April 16, 2014 Page 12 PUBLIC WORKS - SOLID WASTE AND RECYCLING DIVISION (Rob Van Orsow, 253-835-2770, robv@cityoffederalway.com) Solid Waste & Recycling Design Considerations Solid waste and recycling design considerations include: • Adequate space allocation for interior and exterior garbage, recycling, food waste, waste oil, yard debris, hazardous waste, or biohazard collection containers. Minimum recycling space allocation is established by FWRC 19.125.150. • For basic solid waste and recycling needs within a single enclosure, clear interior dimensions measuring 10' deep by 20' across are recommended, along with a two -door swing -open or roll - open gate that spans the front width of the enclosure. When gate doors are opened, no structure or hardware should remain above grade across the enclosure opening. Gate pins/holes are preferred for holding gates in closed and open positions to ease service access and maximize the life of gate hardware. • Sites may require a larger enclosure, or multiple enclosures, to accommodate on -site user access and/or additional waste types and containers. ■ Plan for user access to interior waste and recycling storage areas/containers, and to exterior containers screened by enclosure(s). • Plan for unobstructed, safe enclosure ingress and egress for service vehicles, directly in line with enclosure openings. Allow appropriate turning radii for service vehicles, and minimize potential `blind spots' during ingress and egress. • Consider landscaping, setbacks and screening requirements [based on FWRC Section 19.125.040 (4) & (5)]. • Note that larger -scale commercial or multi -unit housing developments may see long-term savings from the use of on -site waste compaction equipment. Planning for this equipment may require larger enclosure dimensions, defined overhead clearances, consideration of power utility access, and drainage management. • Mixed -use developments may also benefit from on -site waste compaction equipment. Additional mixed -use development considerations include: o Designated chutes and/or internal facility maintenance areas or services for tenants, o Moving waste and recycling streams from interior units to collection areas, and o Access by business tenants and/or residents to exterior waste and recycling areas. Help with many design parameters related to service access is available via the City's contracted solid waste services provider, Waste Management. Contact: John Davis — Senior Route Manager at 206-786- 4530 (cell). BUILDING DIVISION (Scott Sproul, 253-835-2633, scott.sproul@cityoffederalway.com) International Building Code (IBC), 2012 edition Washington State Amendments WAC 51-50* International Mechanical Code (IMC), 2012 edition Washington State Amendments WAC 51-52* Uniform Plumbing Code (UPC), 2012 edition Washington State Amendments WAC 51-56 & WAC 51-57* 14-101022 Doc_I.D. 65289 Mr. Milton April 16, 2014 Page 13 International Fire Code (ITC), 2012 Washington State Amendments* WAC 51 -54 National Electric Code (NEC), 2012 edition Accessibility Code ICC/ANSI Al 17.1-2009 International Residential Code 2012 Washington State Amendments* WAC 51-51 Washington State Energy Code 2012 WAC 51-11* *Current State Amendments are dated: 06/01/2010 ** As of January 1, 2002, the State amendments now require arc -fault interrupters for 15-20 amp branch circuits serving sleeping rooms in dwelling units (R-l's). Building Criteria Occupancy Classification: B Type of Construction: V-B Floor Area: underground parking 7863, first floor 7863, second floor 7150, third floor 7150, total 30,028 Number of Stories: 4 Fire Protection: Sprinkler system and fire alarm system required Wind/Seismic:Basic wind speed 85 Mph, Exposure B 25# Snow load, Seismic Zone D-1 A complete building permit application and commercial checklist. (Additional copies of application and checklists may be obtained on our web site at: www.cityoffederalway.com.) Submit 5 sets of drawings and specifications. Specifications shall include: 2 Soils report 2 Structural calculations 2 Energy calculations 2 Ventilation calculations. Note: A Washington State Registered architect's stamp is required for additions/alterations (new or existing) of 4,000 gross floor area or greater unless specifically listed as an "exempt" structure per the Revised Code of Washington (RCW). Energy code compliance worksheets are required to be completed and included with your permit application. A wet stamp and signature is required on all sheets of plans and on the cover page of any calculations submitted. Federal Way reviews plans on a first in first out basis; however, there are some small projects with inconsequential review requirements that may be reviewed out of order. This project may require a third party structural review. This is and added cost above permit fees. 14-101022 Doc. I.D. 65289 Mr. Milton April 16, 2014 Page 14 Review Timing The first comment letter can be expected within 6 to 8 weeks of submittal date. Re -check of plans will occur in one to three weeks after re -submittal. Revised or resubmitted plans shall be provided in the same format, size, and amount as the originally submitted plans. Revised/resubmitted drawings shall indicate by means of clouding or written response, what changes have been made from the original drawings. Plans for all involved departments will be forwarded from Community Development Services. Other Permits & Inspections Separate permits may be required for electrical, mechanical, plumbing, fire suppression systems, and signs. Applicants may apply for separate permits at any time prior to commencement of construction. When required, special inspections shall be performed by WABO approved agencies or by agencies approved by the building official prior to permit issuance. Construction must be approved by all reviewing departments prior to final building division inspection. All concerned departments (Planning, Public Works, Electrical, Fire) must sign off before the Building Department can final the structure for occupancy. Building final must be approved prior to the issuance of a Certificate of Occupancy. The City of Federal Way does not issue temporary Certificate of Occupancies. All construction projects may be required to have a pre -construction conference. If a pre -con meeting is required, all subs, the general or representative, the architect or representative, the engineer or representative, electrical contractor and any other interested party, should attend this meeting. Meetings will occur at the Building Department and will be scheduled by the inspector of record for the project. Site -Specific Requirements Separate demo permit required. Separate permit from Labor and Industries for the installation of the elevator. Electrical permits are provided by the City of Federal Way. The information provided is based on limited plans and information. The comments provided are not intended to be a complete plan review and further comments are possible at time of building permit plan review. LAKERAVEN UTILITY DISTRICT (Brian Asbury, 253-946-5407, BAsbury@lakehaven.org) Water A Certificate of Water Availability (application form enclosed) issued separately by Lakehaven may be required to be submitted with any land use and/or building permit applications (check with land use agency for requirement). Certificate is valid for one (1) year from date of issuance. If Certificate is needed, allow 10 work days to issue for typical, 3 work days for accelerated, processing. + Existing water system hydraulic model information for this site/area does not exist. However, hydraulic model information just east of this site indicates that Lakehaven's standard maximum 14-101022 Doc. I.D. 65289 Mr. Milton April 16, 2014 Page 15 allowable system velocity of 10 ft/s is would be exceeded at this subject site at a fire flow rate greater than approximately 2,300+/- gpm. Fire flow capacities greater than 2,300+/- gpm may be accommodated through water system improvements. The site has the following existing water service connections: o Domestic, Commercial: 2" service/meter, SN 4079. • A water service connection application (form enclosed) submitted separately to Lakehaven is required for each new service connection to the water distribution system, or any modification to an existing water service connection (e.g., larger service, irrigation, abandonment of existing service(s), re -activation, etc.), in accordance with standards defined in Lakehaven's current `Fees and Charges Resolution'. Non -single-family properties require separate domestic (per building), irrigation (if irrigated landscaped areas are incorporated into the site development), and fire protection (if required or installed) water service connections & meters. • Installation & satisfactory testing of an approved backflow prevention assembly (BPA) adjacent to each domestic service meter is required pursuant to WAC 246-290-490 & Lakehaven standards. As a high health cross -connection hazard, a reduced pressure backflow assembly (RPBA) is required. Contact Lakehaven's Cross -Connection Control Program Manager (Chris Zoepfl, CZoepfl@Lakehaven.oM, 253-946-5427) for additional information & BPA testing coordination. Installation & satisfactory testing of an approved BPA adjacent to each irrigation service meter is required pursuant to WAC 246-290-490 & Lakehaven standards. As a low cross -connection hazard, either a double check valve assembly (DCVA) or a RPBA is required. Contact Lakehaven's Cross - Connection Control Program Manager (Chris Zoepfl, CZoepf,,Lakehaven.org, 253-946-5427) for additional information & BPA testing coordination. ■ Installation & satisfactory testing of an approved BPA adjacent to each fire -protection service meter is required pursuant to WAC 246-290-490 & Lakehaven standards. As a low cross -connection hazard, a double check detector assembly (DCDA) or a reduced pressure detector assembly (RPDA) is required for 3" & larger connections; for 2" & smaller connections a separate full -flow meter with a Double Check Valve Assembly (DCVA) or RPBA is typical. Contact Lakehaven's Cross - Connection Control Program Manager (Chris Zoepfl, CZoepflQakehay_en.or , 253-946-5427) for additional information & BPA testing coordination. • Based on the proposal submitted, preliminary estimated Lakehaven water service connection fees/charges/deposits (2014 schedule) will be as follows. Actual connection charges will be determined upon submittal of service connection application(s) to Lakehaven. All Lakehaven fees, charges and deposits are typically reviewed & adjusted (if necessary) annually, and are subject to change without notice. o Water Service/Meter Installation Deposit, Domestic: $0, presume existing service/meter to be re -used. o Water Service/Meter Installation Deposit, Irrigation (1" service/meter presumed, actual size TBD): $4,120.00. o Water Service/Meter Installation Fee, Fire -Protection: $240.00. o Capital Facilities Charge(s)-Water: $TBD. These charges will be determined by Lakehaven, based on estimated annual domestic + irrigation water usage provided by the applicant; 14-101022 Doc. LD. 65289 Mr. Milton April 16, 2014 Page 16 $3,492.00 per Equivalent Residential Units (ERU). Water system capacity credits are available for this property from system capacity charges previously assessed, paid directly to Lakehaven, and/or credited to the property for 5.56 ERU. Please contact Lakehaven for further detail. o Charge -Payable -in -Lieu -of -Extension (CPILOE): $N/A. o Latecomer Charge: $N/A. o Service Agreement Charge(s): $N/A. o County Document Recording Fees: $N/A. o ROW Permit Fee (Federal Way): $510.00. o Other (describe): $None anticipated. Sewer Utility conflicts should be identified and coordination should occur as early as possible in the planning process. Project will need to avoid encroachment with existing Lakehaven sewer facilities and easement(s). New perimeter landscape requirements may conflict with existing easement terms & conditions, and if so owner should coordinate any required revisions with the City and Lakehaven early in the pre-design/planning phase to avoid delays in overall project development. List of acceptable trees within Lakehaven easement attached. 0 The site has one (1) existing sewer service connection (SSCP 6115, copy enclosed). • Capping of any existing sewer service connection at/near property line is typically required for any on -site full building demolition; a sewer service connection permit from Lakehaven is required for this. For partial building demolition, protection of any existing sewer service connection will be required. Please contact Lakehaven for further information regarding these issues. A separate Lakehaven sewer service connection permit (application form enclosed) is required for each new connection to the sanitary sewer system or any modification (re -align, abandon, etc.) to an existing sewer service connection, in accordance with standards defined in Lakehaven's current `Fees and Charges Resolution'. Minimum pipe slope for gravity sewer service connections is 2%. In addition to all other sewer service installation standards, installation of a Type 1, 48" monitoring manhole is typically required on the private building sewer line, for all new or modified non- residential connections. Based on the proposal submitted, preliminary estimated Lakehaven sewer service connection charges (2014 schedule) will be as follows. Actual connection charges will be determined upon submittal of service connection application(s) to Lakehaven. All Lakehaven fees & charges are typically reviewed & adjusted (if necessary) annually, but are subject to change without notice. o Sewer Service Connection Permit Fee: $230.00. o Capital Facilities Charge(s)-Sewer: $TBD. These charges will be determined by Lakehaven, based on estimated annual domestic water usage provided by the applicant; $3,117.00 per ERU. Sewer system capacity credits are available for this property from system capacity charges previously assessed, paid directly to Lakehaven, and/or credited to the property for 5.56 ERU. Please contact Lakehaven for further detail. o Charge -Payable -in -Lieu -of -Extension (CPILOE): $N/A. o Latecomer Charge: $N/A. o Service Agreement Charge(s): $N/A. o County Document Recording Fees: $N/A. 14-101022 Doe, ID. 65289 Mr. Milton April 16, 2014 Page 17 o ROW Permit Fee (Agency): $N/A. o Other (describe): $None anticipated. General All comments herein are valid for one (1) year and are based on the proposal(s) submitted and Lakehaven's current regulations and policies. Any change to either the development proposal(s) or Lakehaven's regulations and policies may affect the above comments accordingly. SOUTH KING FIRE AND RESCUE (Chris Ingham, 253-946-7244, chris.ingham@southkingfire.org) The maximum required fire flow for this project will be 1625 gallons per minute. A Certificate of Water Availability shall be provided indicating the fire flow available at the site. A hydraulic fire flow model shall be requested from the water district. This project will require 1 fire hydrant(s). Existing fire hydrants on public streets are available for this project. Existing fire hydrants on adjacent properties shall not be considered unless fire apparatus access roads extend between properties and easements are established to prevent obstructions of such roads. An automatic fire sprinkler system shall be installed in all occupancies requiring where the total floor area included within the surrounding exterior walls on all floor levels, including basements, exceeds 5,000 square feet. Fire walls shall not be considered to separate a building to enable deletion of the required automatic fire -extinguishing system. The system demand pressure (to the source) required in a hydraulically designed automatic fire sprinkler system shall be at least 10 percent less than the correlative water supply curve pressure. A Class I standpipe system is required in buildings where the floor level of the highest story is located more than 30 feet above the lowest level of the fire department vehicle access. Where elevators are provided in buildings four or more stories above grade plane, at least one elevator shall be provided for fire department emergency access to all floors. The elevator car shall be of such a size and arrangement to accommodate a 24-inch by 84-inch ambulance stretcher in the horizontal position. A Fire Alarm System is required. An automatic fire detection system shall be installed in all buildings exceeding 3,000 square feet gross floor area. This fire detection system shall be monitored by a central and/or remote station conforming to the current requirements of the National Fire Protection Association standards and/or the fire chief or designee. All new buildings shall have approved radio coverage for emergency responders within the building based upon the existing coverage levels of the public safety communication system at the exterior of the building. CLOSING This letter reflects the information provided at the preapplication meeting and is intended to assist you in preparing plans and materials for formal application. We hope you found the comments useful to your project. We have made every effort to identify major issues to eliminate surprises during the City's review of the formal application. The completion of the preapplication process in the content of this letter 14-101022 . Doc. I.D. 65289 Mr. Milton April 16, 2014 Page 18 does not vest any future project application. Comments in this letter are only valid for one year as per FWRC 19.40.070 (4). As you know, this is a preliminary review only and does not take the place of the full review that will follow submission of a formal application. Comments provided in this letter are based on preapplication materials submitted. Modifications and revisions to the project as presented for this preapplication may influence and modify information regarding development requirements outlined above. In addition to this preapplication letter, please examine the complete FWRC and other relevant codes carefully. Requirements that are found in the codes that are not addressed in this letter are still required for your project. If you have questions about an individual comment, please contact the appropriate department representative noted above. Any general questions can be directed towards the key project contact, Becky Chapin, 253-835-2641. We look forward to working with you. Sincerely, 1 Becky C i Associat lanner enc: Master Land Use Application Process III Submittal Requirements Parking Lot Design Criteria CPTED Checklist Concurrency Permit Application Lakehaven Handouts c: Kevin Peterson, Engineering Plans Reviewer Erik Preston, Senior Traffic Engineer Scott Sproul, Assistant Building Official Brian Asbury, Lakehaven Utility District Chris Ingham, South King Fire & Rescue 14-101022 Doc. I.D. 65299 CITY OF FEDERAL WAY DEVELOPMENT REVIEW COMMITTEE (DRC) Preapplication Conference Sign -In Sheet West Campus Medical Pavilion 14-101022-00-PC, April 3, 2014 NAME WITH PHONE I 1- J Q [Qh � P.v( /yp-eAj. Cl�vZCA-5 Z�� 3 3 5 Z -43 S e)• f m6� VPe, �� qy� r fefy A Orw ' c � ,�►� v� � v % � � - -tea/ r 1 CITY OF L Federal Way March 11, 2014 Craig Milton Incite Management Group 7602 Bridgeport Way West, Suite 3B Lakewood, WA 98499 CITY HALL 1 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cityoffederalway, com RE: File #14-101022-00-PC; PREAPPLICATION CONFERENCE SCHEDULED West Campus Medical Pavillion, 3201515t Avenue South, Federal Way Dear Mr. Milton: The Community and Economic Development Department is in receipt of your preapplication conference request. The application has been routed to members of the Development Review Committee and a meeting with the project applicant has been scheduled as follows: 9:00 a.m. — Thursday, March 27, 2014 Hylebos Conference Room Federal Way City Hall, 2" Floor 33325 e Avenue South Federal Way, WA 98003 We look forward to meeting with you. Please coordinate directly with anyone else you would like to attend the meeting as this will be the only notice sent by the department. If you have any questions regarding the meeting, please contact me at rebecca.chapin@cityoffederalway.com, or 253-835-2641. Sincerely, Becky Ch pin Assistant Planner Doc. I.D. 65180 41k CITY Federala� Way APPLICATION NO(S) Project Name R8CEIM MAR a 6 2014 MASTER LAND USE APPLICATION �+m OF FEDERAL WAY DEPARTAI ENT OF COMMUNITY DF.VELOPAI ENT SERVICES v� 33325 8`1' Avenue South CDS Federal Way. WA 98003-6325 253-835-2607: Far 253-835-2609 14 - «l 022— 0O Fc Property Address/Location 8 r Parcel Number(s) Project Description PLEASE PRINT Type of Permit Required Annexation Binding Site Plan Boundary Line Adjustment Comp PlanIRezone Land Surface Modification Lot Line Elimination Preapplication Conlcrence Process I ( Director's Approval) Process II (Site Plan Review) Process III (Project Approval) Process IV (Hearing Exmine•'s Decision) Process V (Quasi Judicial Rezone) Process VI SEPA w/Pmject SEPA Only Shoreline: Variance/Conditional Use Short Subdivision Subdivision Variance: Cotnmercial/Residential Required Information 7-ming Designation Comprehensive Plan Designation Value ol` Existing Improvements Value of Piotx-)sed Improvements International Building Code (IBC): Occupa wy Type; Construction Type w n ev.r i[rn I'I•exl e:ralwuv.con7 Date z& ^_ Gr- kr e--r Applicant / COY rp2t' NLillie; -f-V Address: 7�, I$Y s <—J- Cit1.151iIIe:%� c�pD � Lip: 1H1711, Ph011c: Zj-7•- 4-07 S!Y aI Fax: Email: C_ra V9. 61- IA �iNlsv f(j� St�nalti' O Agent (if difli cm than Applicant) Name: Address- City/State: zip: c/ Phone: Fax: Email: Sigiltttu' Owner Atklre:' 3eioSa � `��G f11 k j� Ii p: Phone: ! d4(fl Fax: .1l!�(%�, GijJ e. LS , t✓Q If Si}�natLl •: �[Jf Bulletin #003 —.Ivltay 1. 2011 Page 1 of 1 k:lHandoutsUAlaster Luxl Use Application A PORTION OF NE 1/4 OF SECTION 18, TOWNSHIP 21 N., RANGE 04 - W.M. PARK 50 25 0 50 SCALE: V = 50' SITE INFO PARCEL NUMBER: 926502-0010 SITE ADDRESS: 1321051ST AVE. S FEDERAL WAY, WA 98003 SITE AREA: 60,750 SF (1.34 ACRES) ZONING: PO, (PROFESSIONAL OFFICE) PROPOSED MEDICAL BUILDING _ PARKING GARAGE 7,863 SF FIRST FLOOR 7,863 SF SECOND FLOOR 7,150 SF THIRD FLOOR 7,150 SF TOTAL 30,028 SF SETBACKS FRONT: 50' REAR: 30' SIDE., 30' LANDSCAPE BUFFERS ROW: 8' RESIDENTIAL: 10' ADJACENT: 5' PARKING 1 SPACE PER 300 SF GROSS FLOOR AREA 22,165 SF/ 300: 74 SPACES REQUIRED HANDICAP. 4 SPACES REGULAR: 69 SPACES PARKING GARAGE. 18t SPACES TOTAL: 91 SPACES PROVIDED LANDSCAPE ISLAND: 22 SF PARKING SPACE 2,002 SF REQUIRED 5,000 SF PROVIDED OWNER(CLIENT: CAMPUS CORNER PROPERTIES 320151ST ST S FEDERAL WAY, WA 98003 TEL: ENGINEER: BEYLER CONSULTING 7602 BRIDGEPORT WAY, STE 3D LAKEWOOD, WA 98499 TEL: 253-301-4157 z 0 u u m w G O m 3 E >° vIo u 3� ..O1rn cn y m �rn O Q mom_ �mc w vv Q N Ill V �.. m O H W N y 3 N C O y N W ML. z cn -- =- coo Q c� - a �4 FO- v Z Z N o a to Q V x W� a z 0 � r^ �n s= z a J L U m c CL , Q u m u 3 r� v J W p Lu Q. o� JOB NUMBER 13-269 SHEET 1 OF 1 PSPl . 0 if it w a a . 1111111111 o y�4 H 3N Q 1 I 1 I I I P f � w � 6g > m LLK 3m q id E I I I I 01-11111111111 rrlrrrrrri