PRHSPSC PKT 12-09-2002
~/
City ofFederál Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC
Monday, December 9, 2002
4:00 .m.
1.
2.
3.
4.
CALL TO ORDER
PUBLIC FORUM
COMMISSION COMMENTS
5.
APPROVAL OF NOVEMBER 12,2002 SUMMARY
COMMITTEE BUSINESS
A. Authorization for the Human Services Commission to
Advertise for Concept Papers for a CDBG Employment
Program
B. Update on 2001 HomeSight First Homes Program and the
Resolution of 1995 Federal Way Youth and Family Services
(FWYFS) Breach of Contract
C. Amendment to extend Professional Commercial Cleaning (PCCI)
Janitorial Contract
Action
O'Donnell
Information
O'Donnell
Action
Ikerd
6.
PENDING ITEMS
. Internet Safety
7.
8.
NEXT MEETING - January 13, 2003
ADJOURNMENT
Committee Members:
Linda Kochmar, Chair
Mary Gates
Mike Park
Staff:
Jennifer Schroder, Director
Mary Jaenicke, Administrative Assistant
661-4041
City of Federal Way
City Council
PARKS. RECREATION. HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, November 12, 2002
4:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Linda Kochmar, and Mary Gates. Staff: David Moseley, City
Manager, Chief Kirkpatrick, Director Public Safety, Karen Kirkpatrick, assistant City Attorney, Mary Faber,
Superintendent, Recreation and Cultural Services, Lydia Assefa-Dawson, Human Services Manager, Kelli
O'Donnell, CDBG Coordinator, Kathy McClung, Director Community Development, Mary Jaenicke,
Administrative Assistant.
Excused: Council member Michael Park
Guests: Karen Pettingell, Chair Human Services Commission, C.T. Purdom, Chair Parks & Recreation, H. David
Kaplan, citizen.
Chair Kochmar called the meeting to order at 4:05 p.m.
PUBLIC FORUM
H. David Kaplan spoke regarding the Human Services budget proposal. He would like to avoid another Oxford
House situation. He stated that funding should be contingent on the city knowing a definite site, that the city is
aware of the zones, and a public meeting be held before funding is granted.
COMMISSION COMMENT
C.T Purdom, Chair of the Parks & Recreation Commission stated that the commission has held public meetings
regarding the Hylebos Trail. An additional public meeting has been scheduled. In the near future the commission
will be bringing recommendations to the committee. A survey has been developed. When the survey is completed,
it will be available on the website.
APPROVAL OF SUMMARY
Council members Gates and Kochmar approved the October 14 meeting minutes as written. Motion passed.
BUSINESS ITEMS
2003 General Funding Recommendation for Human Services
Assefa-Dawson reported on their recommendation for the 2003 funding for Human Services. The commission
received $718,000 in requests for funding. Initially the commission was working based on $400,000 of funding
available. The Council budget has $412,500 available in additional funding. In addition, the city has funds from
Employee contribution and Defendant Deferral in the amount of $33,338 year-to-date for a total of $445,838. The
Human Services Commission has a funding recommendation totaling $445,838. The Commission also has a
contingency plan in the amount of $14,000 to fund three programs that are not in the original recommendation and
to fully fund one additional program. The funds for the contingency plan will come from employee donation and
defendant deferral between now and the end of the year. Assefa-Dawson reviewed the priorities for the additional
funding. They are 1) an additional $5,000 for King County Sexual assault Resource Center, 2) $2,000 for Catholic
Community Services, 3) $2,000 for FUSION, and 4) $5,000 for Children's Therapy Center. Assefa-Dawson stated
that childcare subsidy is a need that is not being met. The Human Services Commission is funding a childcare
subsidy program through ACAP for $8,000. Council member Gates asked if this was funding in Auburn or Federal
Way. Assefa-Dawson answered that they are located in Auburn. Gates stated that in the future that we may need to
look at funding childcare in Federal Way through the CARES program. We are unsure how many Federal Way
residents are using the ACAP resource. Gates stated that ACAP is a wonderful program, but we have a
responsibility to the citizens of Federal Way. Gates moved approval of the 2003-2004 Human Services
Commission's general fund recommendation including employee donation and defendant deferral in the
amount of $445,838, with a contingency plan of up to $14,000 based on donations collected between now and
the end of the year. This recommendation is forwarded to the full City Council for approval on December 3,
2002. Kochmar seconded. Motion passed.
Seattle & King County Public Health Women Infant Children (WIe) Healthy Habits Grant Authorization
Faber reported this is a recommendation to authorize the City manager to enter into an agreement with Women
Infant and Children (WIC). Faber stated that this program is typically used for medical health services. They are
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, October 14 Summary
Page 2
now expanding their program to women who are eligible to get involved in healthy recreation programming. The
participant will be able to register themse,lves or their children into recreational fitness programs. WIC will provide
a subsidy for that type of recreational activity. This is an opportunity for the City to help serve low-income familie's
and promote health, fitness and well-being. Gates moved to recommend to Council a "do pass" to authorize the
City Manager to accept this agreement, and to place this item before Council on December 3, 2002.
Kochmar seconded. Motion passed.
Capital One Services. Inc.. Donation to Federal Way Police Department
Chief Kirkpatrick stated the Capital One Services Company has given the Public Safety Department a grant in the
amount of $1 ,020.48. This grant will be used to purchase two Sony Digital Cameras. These cameras will be used to
by Detectives and Police Support Officers at major crime scenes. Gates moved to approve the acceptance of this
donation of cameras from the Capital One Services Company and forward to Council on December 3, 2002.
Kochmar seconded. Motion passed.
DUI/Seat Belt Overtime Funding for the "Drive Hammered-Get Nailed" Campaign
Chief Kirkpatrick stated that this is a grant from the Washington Traffic Safety Commission. This grant is to cover
overtime cost for officer time for DUI and seat belt enforcement for the Holiday Season. The targeted emphasis
enforcement will begin November 18 and extend through December 1, 2002. The department is eligible for an
$8,000 grant. Gates moved to approve to accept the funds from the Washington Traffic Safety Commission in
the amount of $8,000. The additional enforcement will increase the safety of our citizens by increasing seat
belt usage and removing intoxicat~d drives off our streets. Forward to Council on December 3, 2002.
Kochmar seconded. Motion passed.
PENDING ITEMS
. Internet Safety
NEXT MEETING
December 9,2002,4:00 p.m. in the Mt. Baker Conference Room
ADJOURNMENT
Meeting adjourned at 4:28p.m.
S.A
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE
Date:
From:
Via:
Subject:
November 26, 2002 .
Kelli O'Donnell, CDBG coo~. tor~
David Moseley, City Manag r ~
Authorization for the Human ervices Commission to Advertise for
Concept Papers for a CDBG Employment Program
Background
In September 2003, the City Council adopted the 2003 Community Development Block Grant
(CDBG) Proposed Use of Funds (Attachment 1). The City of Federal Way has been notified
that Community Housing Assistance Program, Inc. (CHAPA) - Ocean Ridge Apartments Child
Care project funded for $99,999 is canceling the project. The limited partner of the project is
unwilling to grant a lien on the property which is required for capital projects over $25,000.
Additionally, the 2000 Census figures will be used to compute each entitlement jurisdiction's
formula amount for 2003 and beyond. Preliminary calculations (based on the 2002 federal
appropriation level, because the 2003 appropriation has not yet been established) show that the
King County Consortium is slated for an increase of about 16%. Whether the increase
materializes will depend on the appropriation level when Congress adopts the HUD
appropriation bill for 2003. Adoption of this legislation is expected in January of 2003 when
Congress reconvenes. In the event that the 2000 Census figures are used and the
appropriation level is maintained at the 2002 level, Federal Way should see a significant
increase in CDBG funding for 2003.
The 2003 CDBG Contingency Plan states that any increase in capital funds will be carried over
to the 2004 CDBG program year unless the Human Services Commission requests new
applications for funds and/or additional Council action is taken to allocate funds. During the
Human Services General Fund application process, the Commission was made aware of the
need for employment and job search services. The Human Services Commission has begun
researching alternatives in anticipation of the need to allocate the above capital funds. CDBG
regulations allow Community Based Development Organizations (CBDO), as defined by HUD,
to carry out employment support services for eligible recipients that are not subject to the
normal public services cap of 15%. This is one of the few exceptions to utilize capital funds for
public service projects. The Commission would like to pursue an employment program that is
operated in Federal Way and serves Federal Way clients exclusively. The Multi-Service Center
(MSC) is an eligible CBDO in Federal Way with experience in employment programs. The
Multi-Service Center has indicated that they are interested in putting together a proposal for an
employment program specific to Federal Way (Attachment 2).
Commission Recommendation
The Human Services Commission Ad Hoc Committee on a Job Search/Employability Project
reviewed background information on November 18 (Attachment 3). The Committee reported to
the Human Services Commission that the Multi-Service Center had been funded in 2003 for a
similar program through the King County Consortium. The Commission would like to request a
concept paper for an employment program specific to Federal Way's residents and business
community that is delivered in Federal Way from any eligible CBDO. The Commission would
f\~\
also like to see an employment program include a job clinic, job shadowing, a job coach, and
request that private foundations or benefactors be invited to sponsor and/or mentor individuals
going through the program. The Human Services Commission recommended that the Chair of
the Ad Hoc Committee and staff meet with the Multi-Service Center to explore a possible
employment program (See attachment 2). Based upon this exploratory meeting, the Multi-
Service Center has developed a draft project summary for an Employee Development Services
Program (Attachment 4) that outlines the need for an employment program in Federal Way, a
program description, the agency's qualifications, and the benefits to Federal Way of such a
program.
The Human Services Commission recommended that the Parks, Recreation, Human Services,
and Public Safety Committee be updated on the project to ascertain whether the City Council
would support requesting concept papers for an employment project with the expectation of
allocating up to $150,000 of CDBG capital funds if an acceptable employment project is
developed for the City of Federal Way. The Human Services Commission will review submittals
if the Council authorizes the Commission to request concept papers for a CDBG employment
program. If the Commission receives a proposal that addresses their goals, a final project will
be negotiated with the agency to be brought forward to the City Council for a public hearing and
final authorization.
If you have any questions or comments, please contact me at 253.691.4153 or bye-mail at
ke"i.odonnell~ci.federal-way.wa.us. Julie Grant, Vice Chair of the Human Services
Commission and Ad Hoc Committee Chair, will also be in attendance at the December 9
Committee meeting to answer any questions of the PRHS&PS Committee Members.
Committee Recommendation
Motion to authorize the Human Services Commission to request concept papers regarding an
employment program eligible under 24 CFR 570.204, and all applicable Community
Development Block Grant Program Regulations and King County CDBG Consortium policies, to
be offered in the City of Federal Way to eligible residents from qualified Community Based
Development Organizations. To be forwarded to the City Council for consideration at the
December 17,2002 meeting. '
. PPROVALOF't'..
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Project/Program
2003 CDBG Use of Funds Adopted September 17,2002
City CDBG Funding Strategy & Project Description
Capital Projects
Friends of Youth [1]
Griffin Home Rehab
FUSION. FWCCN [2]
Transitional Housing Homeless Women & Children
Children's Therapy Center [1]
Building Addition
City of Federal Way. Thompson Property [3]
J(' I Neighborhood Park Development
LP
Community Housing Assistance Program [1]
Ocean Ridge Apartments Child Care
Federal Way Housing Repair Program
Emergency Grants, Deferred Payment & Affordable
Monthly Payment Home Repair Loans
Federal Way. Additional Planning & Administration
Administration of Federal Way CDBG
Program/Consolidated Housing and Community
Development Plan
Unallocated Capital Funds
Capital Projects Sub-totals
Request
Max Request
Min. Request
$ 15,000
$ 15,000
$
$
$
$
$
$
$
$
$
$
$
$
Max,¡ $
Min. $
600,000
280,000
$
15,0001#1: Develop a range of housing opportunities
Renovation of McEachern House - one of two houses at the Griffin
Home site that has served teenage boys for 30 years.
207,2541 #1: Develop a range of housing opportunities
Funds will be used to purchase two condominiums for housing
families in transition in the Federal Way community.
$
$
30,0001#3: Address human service needs
Funds will be used for construction costs of a building addition that
will enable CTC to meet the large and growing demand for
intervention services.
'75]'õõj#2: Strengthens City's infrastructure and stimulate economic
development
Funds to develop the Thompson Property neighborhood park to
serve the immediate area at the 2200 block of South 333rd Street.
$
$
99,9991#3: Address human service needs
Funds will be used for construction costs of an affordable childcare
facility in Federal Way serving up to 20 children ages 0-
Kindergarten.
120,0001#3: Address human service needs
Emergency grants, affordable monthly payment loans and deferred
payment housing repair loans for low- and moderate-income
homeowners.
$
$
20,0001#3: Address human service needs
Funds will be used to administer the City's CDBG program and be
applied towards the cost to prepare a Consolidated Housing and
Community Development Plan for Federal Way
$
567,2531 available to allocate - $567,253 (7/15/02 estimate)
(2003 CDBG estimate + recaptured funds see allocation worksheet)
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[1] See attached conditions recommended by the staff
[2] This project includes $107,254 of 2003 CDBG funds and the reallocation of $100,000 from the following projects: 1) $75,000 Washington State Youth Soccer Assoc. Project (COO412) canceled by
applicant 12/01: 2) $25,000 from the DAWN Shelter Expansion (CO2924) canceled by applicant 2/02.
[3] Eligible as economic development. Fifteen percent of the annual CDBG allocation will be targeted toward projects categorized under this category ($82,770).
11/26/2002 1 :42 PM
2003 CDBG Use of Funds Adopted September 17,2002
Project/Program
Public Services
City of Federal Way - City Attorney's Office [1]
Federal Way Domestic Violence Unit
Community Health Centers of King County
Federal Way Dental Access
Emergency Feeding Program [1]
Federal Way Emergency Feeding Program
Federal Way Norman Center, YMCA
CARES Childcare Subsidy Program
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\
...s::.IFederal Way Senior Center [1]
Adult Day Care & Nutrition
Institute for Family Development [1]
PACT (Parents and Children Together)
Hearing, Speech & Deafness Center (HSDC) [1]
Parent-Infant-Program (PIP: Parent Support Program)
Public Services Sub-totals
City of Federal Way - Human ServIces
Planninq and Administration
Planning and Admin. Sub-totals
TOTAL REQUESTS
[1] See attached conditions recommended by the staff.
11/2612
42 PM
$
Request
32,500
$
11,000
$
7,800
$
55,693
$
25,000
,$
12,031
$
$ 126,524 $
$
$ 66,056
$ 792,580 $
City CDBG Funding Strategy & Project Description
$
20,0001#3: Address human service needs
Funds are requested for a part-time domestic violence victim
advocate, and a part-time investigator.
1D5õõj #3: Address human service needs
Funds will be used to provide operative, preventative, restorative,
and emergency dental care to low- and moderate-income Federal
Way residents.
$
$
5,0001#3: Address human services needs
Provide nutritionally balanced and culturally sensitive food packs to
Federal Way residents in emergency hunger situations.
$
39,1401#3: Address human service needs
The grant will be used to provide childcare scholarships for low to
moderate-income families in Federal Way who need quality
childcare for their school age children.
12]õõJ#3: Address human service needs
The grant would fund additional meals for low-income seniors and
additional services for senior citizens experiencing
dementia/Alzheimer disease.
$
$
8,0001#3: Address human service needs
Funds will be used to deliver in-home counseling, skill building and
support services to high risk children and their families in the City of
Federal Way.
-'#3: Address human service needs
Funds will be used to underwrite the parent support group of PIP,
which includes group and individual counseling as well as
necessary interpreter services.
95,640 available to allocate est. as of 7/15/02 - $95,640
$
64,7711#3: Activity 4: Administer City's CDBG program.
Funds will support grant administration and special planning
iProiects. '
64,771 available to allocate est. as of 7/15/02 - $64,771
(Additional funds requested out of capital)
727,6641$727,664 - Total available to allocate per 7115/02 estimate
file://C:\WINDOWS\TEMP\GW}OOOll.HTM
Attachment 2
Kelli ODonnell- Update on Meeting with the Multi-,.Service Center
From:
To:
Date:
Subject:
CC:
Kelli ODonnell
Kevin King; Rick Agnew; Vicki Bunker
11/2512002 12:24 PM
Update on Meeting with the Multi-Service Center
Julie Grant; Kathy McClung; Lydia AssefaDawson
I wanted to give the Employment Ad Hoc Committee a quick update on the meeting with the Multi-Service
Center. Julie Grant and I met with the Multi-Service Center (MSC) staff on Friday, November 22. Dini
Duclos, Executive Director; Linda Purtee, Family Support Services Program Director; ànd, Robin Phillips,
Employment Program Supervisor; at the Multi-Service Center met with us. Here are the highlights:
* The MSC is very interested in putting together a proposal for an employment program tailored to serve
Federal Way residents in Federal Way.
*The MSC has experience in employment services as a Community Jobs site. This is a contracted program
through the State similar to Workfirst. The Community Jobs program has been more successful than Workfirst
due to the programs training and intensive case management.
*The MSC does see a high need for employment services for those that are not eligible through DSHS.
*The MSC is very interested in working with businesses in Federal Way both large and small to develop an
employment program.
*The MSC does not want to have a "pass-through" relationship with another agency to provide employment
services with the exception of the parts of the program that they propose if they wish to subcontract. This is
partially due to the additional administrative requirements that may not be reimbursable.
The MSC will be forwarding a letter on a potential employment program in Federal Way to staff to include in
the agenda materials for the PRHS&PS Committee meeting on December 9.
Please feel free to give me a call or e-mail if you have any questions or concerns regarding the employment
program.
Thanks,
Kelli
Kelli O'Donnell, CDBG Coordinator
City of Federal Way
253.661.4153
A-~S
Attachment 3
CITY HALL
33530 1 st Way South
PO Box 9718
(253) 661-4000
Federal Way, WA 98063-9718
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
November 12, 2002
Ad Hoc Committee Job Search/Employability Project
Julie Grant, Chair
Rick Agnew
Vicki Bunker
Kevin King
Kelli O'Donnell, CDBG Coordinator
Background Information for November 18 Meeting
The Ad Hoc Committee is scheduled to meet at 4:30 p.m. November 18, 2002 in the Mount
Baker conference room. The purpose of the meeting is to define the scope of the project. I am
attaching some background materials for your review prior to the meeting:
Attachment 1: Citation from the Code of Federal Regulations that allows CBDO's to carry out
employment support services that are not subject to the cost limitation for public services (i.e.,
15% cap).
Attachment 2: The project summary and concept paper for the Multi-Service Center
Employment Development Services project funded through the CDBG Consortium-wide
program income.
Attachment 3: Summaries of the 2003-04 Human Services General Fund applications that may
be eligible employment service projects.
Only Commissioner's have been invited to the initial meeting at the request of the Committee
Chair. At Monday's meeting, we will schedule future meetings of the Ad Hoc Committee and
determine when to invite partnering agencies to participate. .
If you have questions or comments, please contact me at (253) 661-4153 or bye-mail at
kelli. o'donnell@ci.federal-way.wa.us.
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http://www.hudclips.org/sub - nonhud/cgi/nph-brs.cgi?d=C24C&s 1 =@docn=+000002803&SECT... 11/0712002
Attachment 1
Sec. 570.204 Special activities by Community-Based Development
Organizations (CBDOs).
(a) Eligible activities. The recipient may provide CDBG funds as
rants or loans to any CBDO qualified under this section to carry out a
neighborhood revitalization, community economic development, or energy
conservation project. The funded project activities may include those
listed as eligible under this subpart, and, except as described in
paragraph (b) of this section, activities not otherwise listed as
eligible under this subpart. For purposes of qualifying as a project
under paragraphs (a) (1), (a) (2), and (a) (3) of this section, the funded
activity or activities may be considered either alone or in concert with
other project activities either being carried out or for which funding
has been committed. For purposes of this section:
(1) Neighborhood revitalization project includes activities of
sufficient size and scope to have an impact on the decline of a
geographic location within the jurisdiction of a unit of general local
government (but not the entire jurisdiction) designated in comprehensive
plans, ordinances, or other local documents as a neighborhood, village,
or similar geographical designation; or the entire jurisdiction of a
unit of general local government which is under 25,000 population;
(2) Community economic development project includes activities that
increase economic opportunity, principally for persons of low- and
moderate-income, or that stimulate or retain businesses or permanent
jobs, including projects that include one or more such activities that
are clearly needed to address a lack of affordable housing accessible to
existing or planned jobs and those activities specified at 24 CFR
91.1 (a) (1) (iii);
(3) Energy conservation project includes activities that address
energy conservation, principally for the benefit of the residents of the
recipient's jurisdiction; and
(4) To carry out a project means that the CBDO undertakes the funded
~ctivities directly or through contract with an entity other than the
grantee, or through the provision of financial assistance tor activities
in which it retains a direct and controlling involvement and
responsibilities.
(b) Ineligible activities. Notwithstanding that CBDOs may carry out
activities that are not otherwise eligible under this subpart, this
section does not authorize:
(1) Carrying out an activity described as ineligible in
Sec. 570.207(a);
~2) Carrying out public services that do not meet the requirements
of Sec. 570.201(e), except that:
(i) Services carried out under this section that are specifically
designed to increase economic opportunities
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[ [Page 47]]
through job training and placement and other employment support
services, including, but not limited to, peer support programs,
counseling, child care, transportation, and other similar services; and
(ii) Services of any type carried out under this section pursuant to
a strategy approved by HOD under the provisions of 24 CFR 91.215(e)
shall not be subject to the limitations in Sec. 570.20l(e) (1) or (2), as
applicable;
(3) Providing assistance to activities that would otherwise be
eligible under Sec. 570.203 that do not meet the requirements of .
~~c. 570.209; or
(4) Carrying out an activity that would otherwise be eligible under
Sec. 570.205 or Sec. 570.206, but that would result in the recipient's
exceeding the spending limitation in Sec. 570.200(g).
(c) Eligible CBDOs. (1) A CBDO qualifying under this section is an
\\-\
;)-
http://www.hudclips.org/sub_nonhudlcgilnph-brs.cgi?d=C24C&s 1 =@docn=+000002803&SECT... 11/07/2002
organization which has the following characteristics:
(i) Is an association or corporation organized under State or local
law to engage in community development activities (which may include
housing and economic development activities) primarily within an
identified geographic area of operation within the jurisdiction of the
recipient, or in the case of an urban county, the jurisdiction of the
county; and
(ii) Has as its primary purpose the improvement of the physical,
economic or social environment of its geographic area of operation by
addressing one or more critical problems of the area, with particular
attention to the needs of persons of low and moderate income; and
(iii) May be either non-profit or for-profit, provided any monetary
profits to its shareholders or members must be only incidental to its
operations; and
(iv) Maintains at least 51 percent of its governing body's
membership for low- and moderate-income residents of its geographic area
of operation, owners or senior officers of private establishments and
other institutions located in and serving its geographic area of
operation, or representatives of low- and moderate-income neighborhood
organizations located in its geographic area of operation; and
(v) Is not an agency or instrumentality of the recipient and does
not permit more than one-third of the membership of its governing body
to be appointed by, or to consist of, elected or other public officials
or employees or officials of an ineligible entity (even though such
persons may be otherwise qualified under paragraph (c) (1) (iv) of this
section); and
(vi) Except as otherwise authorized in paragraph (c) (1) (v) of this
section, requires the members of its governing body to be nominated and
approved by the general membership of the organization, or by its
permanent governing body; and
(vii) Is not subject to requirements under which its assets revert
to the recipient upon dissolution; and
(viii) Is free to contract for goods and services from vendors of
its own choosing.
(2) A CBDO that does not meet the criteria in paragraph (c) (1) of
this section may also qualify as an eligible entity under this section
~f it meets one of the following requirements:
(i) Is an entity organized pursuant to section 301(d) of the Small
Business Investment Act of 1958 (15 O.S.C. 68l(d», including those
which are profit making; or
(ii) Is an SBA approved Section 501 State Development Company or
Section 502 Local Development Company, or an SBA Certified Section 503
Company under the Small Business Investment Act of 1958, as amended; or
(iii) Is a Community Housing Development Organization (CHDO) under
24 CFR 92.2, designated asa CHDO by the HOME Investment Partnerships
program participating jurisdiction, with a geographic area of operation
of no more than one neighborhood, and has received HOME funds under 24
CFR 92.300 or is expected to receive HOME funds as described in and
documented in accordance with 24 CFR 92.300(e).
(3) A CBDO that does not qualify under paragraph (c) (1) or (2) of
this section may also be determined to qualify as an eligible entity
under this section if the recipient demonstrates to the satisfaction of
HOD, through the provision of information regarding the organization's
charter and by-laws, that the organization is sufficiently similar
[['Page 48]]
in purpose, function, and scope to those entities qualifying under
paragraph (c) (1) or (2) of this section.
[60 FR 1944, Jan. 5, 1995]
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3.
Attachment 2
CAPITAL PROJECT REQUESTS
Applicant: Multi-Service Center
Project: Employment Development Services
Location: Federal Way
Amount Requested: $125,000
Amount Recommended: $131,431
Project Summary: The agency requested 2003 CDBG funds to be used as a pilot project for employment
services for low- and moderate-income families through job related training and employment support. The
Employee Development Services (EDS) will, through employer and employee assessment, consultation and
training: I) help targeted south County employers retain entry-level workers, 2) help entry level workers
maintain their jobs and 3) help develop wage progression and career development paths which will benefit both
the employer and their employees, Three to four industry sectors are identified for the pilot - hotels, nursing
homes, health care venues and a distribution company, Support services will be offered for childcare through a
voucher system in conjunction with EDS. Between all customized services provided both in a group fonnat and
those who may receive individual service, approximately 95-125 people could be served.
Need: Pilot project is based on a survey conducted by Renton Technical College of south county cities. The
most frequently mentioned needs cited by citizens, businesses and cities themselves were: language issues
related to English as a second language, general workplace literacy, employee soft skill development, help with
job search and wage progression. The project is consistent with the community development objectives of the
current Consolidated Housing and Community Development Plan. The project reflects a high priority in the
Plan (C3)
Readiness: The project would take approximately four months to staff up and market. It will compliment
existing programs currently being administered through Multi-Service Center (MSC) that are funded from
federal, state, and local funding sources. The project would not trigger complex NEPA requirements.
Feasible: City of Tukwila has contracted with MSC for a variety of activities and the programs prove to be
successful.
Sponsored by an Established Agency: MSC has experience in working with welfare recipients who, as a part
of WorkFirst requirements, are addressing barriers to employment deficiencies in the area of soft skills. DSHS
has certified MSC to provide Work Readiness services to TANF referrals.
Proposed Project Budget
Sources Uses
2003 CWPI Funds $125,000 Professional Fees/Personnel Costs $90,541
Other Funds Committed $0 Support Services (Child Care) 18,917
O&M 15,542
Total: $125,000 Total: $125,000
Recommendation:' Fund at $131,431. The project meets all of the funding criteria. The project can be
implemented promptly and serVes high priority need. The agency qu~lifies as a Corrtmunity Based
DeveIopnientOrganiiation (CBDO) ånd will provide employment-rèlated services. 'It is therefore allowable to
allocate CDBG funds over the estimáted public service ceiling.
Specific Condition under which funding is ~~arded:The project application requested $125,000." The
additi°f!~1 funds awar4edqf$6,43Iaretò bê1ûsed tósupple~ên.t the chiIdcare component of the prOj~~:.
,,' ,',' - ' " "'.~ < ' --' ,,' " "', '...,
JRC cWPI Recs. 2003;dOc Page 6 11/0~/~2'
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Concept Paper for Proposed CBDO Based Services
Presented to the City ofTukwila
By
Multi-Service Center
Proposed Pilot Project: Employee Development Services
CBDO Qualified
The Multi-Service Center is a Community Based Organization which has provided basic human
services to low-income and homeless individuals and families throughout its south King Còunty
service area for over 30 years. MSC's full range of services include: a comprehensive Housing
Department which provides Emergency Family Shelter for homeless families, Transitional
Housing for homeless families and for homeless individuals recovering from substance abuse, a
Food & Clothing Bank, Employment and Literacy services, Energy Assistance and advocacy for
Senior Citizens through the Long Tenn Care Ombudsman Program. MSC served over 30,000
people last year throughout south King County, serving some at MSC's Federal Way office, some
at MSC's Kent office and many throughout the county at other locations through outreach efforts.
MSC is well connected in the community and has strong relationships with other providers, civic
groups, schools and churches. MSC serves on many coalitions and is active in many
collaborations and is a recognized leader in south County. MSC meets the definition of a
Community Based Development Organization and is thereby eligible to apply for CDBG dollars
under the CSC (King County & Small Cities) RFP #2 CBDO Employment Services. As the first
step in this application process, MSC offers the following proposed Pilot Project to the City of
Tukwila: Employee Development Services (EDS)
Groundwork for Pilot Project
In order to build a Pilot Project relevant to south County, MSC surveyed staff of south County
cities to determine: I) When citizens approach the cities regarding employment issues, what are
those issues? 2) When businesses communicate with the cities around employment issues, what
are those issues? and 3) What things would the cities include in a "wish list" with respect to
employment, as it relates to their businesses and their citizenry?
The most frequently mentioned needs cited by citizens, business and the cities themselves were:
language issues related to English as a second language, general workplace literacy, employee
soft skill development, help with job search and wage progression. This is consistent with a
telephone survey of 64 Tukwila businesses completed by Renton Technical College in
cooperation with the Tukwila Business Training Center. This $urvey found that "...entry-Ievel
positions are most frequently found in jobs described by employers as Production/Assembly
(manufacturing) work, WarehouselDistribution, and ServicelHospitality (hoteVmotel)."
According to the survey"... the skill deficiencies most often cited by employers were limited
English proficiency and communication skills in general." Once hired, the survey suggests that
"Turnover of entry-level employees...appears to have a strong con-elation to 'poor work ethic and
a poor attitude' - not poor language proficiency." Attendance, clearly a work ethics issue, was
cited by 40% of those people offering other reasons for tennination. In the survey, 8 out of 10
employers identified in-house training and increases in pay as the most used ways to reduce
employee turnover, yet only lout of 10 planned to offer training and benefits to entry-level
employees in the upcoming year.
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Taking a lead from the infonnation provided by the cities, MSC proposes to draw upon its rich
experience in both Employment and Literacy to craft a Pilot Project grounded in south County
needs, which will enhance economic opportunities for eligible low-income employees through
job-related training, placement and employment support.
Relevant Experience:
Employment Services: MSC's Employment Departinent has experience in working with
welfare recipients who, as a part of Work First requirements, are addressing bauiers to
employment and deficiencies in the area of soft skills. The Employment Department is a
Community Jobs contractor as well as a Welfare to Work contractor. Preparing people for
employment, helping them maintain their Community Jobs internships and assisting with job
search are at the heart of the Employment Department's efforts. Employment staff provides Work
Preparation workshops for current participants to prepare them for the worksite. DSHS has
certified MSC to provide Work Readiness services to TANF referrals. MSC is developing its
Employment Department to focus more on the employer, both to offer Post-Employment support
services to entry-level and other employees, and to provide placement services to employers
seeking work~ready employees. By providing this same Work Readiness support to employers for
their entry-level employees, MSC will help the employer diminish the costs of employee
turnover, increase retention and help them build a stronger workforce. The Employee Support
will be offered as "customized employee support," targeted to the needs of the employer.
Employment-Related Literacy Services: MSC's Literacy Department offers classes in English as
a Second Language, Adult Basic Education and GED Preparation. The Literacy Department is
certified by Literacy Volunteers of America as one of only five accredited affiliates in
Washington State and has presented at state workshops and national conferences about
customized literacy services. The Literacy Department also has experience and a proven track
record in Workplace Literacy, both in the manufacturing sector and, cun-endy, in the health care
sector. DSHS has also certified MSC's Literacy Department to provide ÀBE services to TANF
refen-als. MSC proposes to use its expertise and experience in the area of Literacy to offer
employers a supportive package of services built around Workplace Based Employee Support. By
offering Workplace Basics in the workplace and using workplace materials as the basis, entry-
level employees who lack both English speaking and critical thinking skills will receive
"customized job skills training." Not only will they become more proficient in their jobs but they
will also become more proficient in English and reap the subsequent rewards as they are able to
increase their benefit to the employer, and possibly advance in both position, pay, and future
employability.
Proposed Pilot: Employee Development Services (EDS)
Employee Development Services will, through employer and employee assessment, consllltation
and training: I) help targeted south County employers retain entry-level workers, 2) help entry-
level workers maintain their jobs, and 3) help develop wage progression and career development
paths which will benefit both the employer and their employees. This Pilot is specifically
designed to increase economic opportunity for low-wage workers by providing literacy-based on-
site training to increase employee skills and by providing employment-based soft skills to help
employees maintain employment. Placement of potential employees is also possible as MSC
offers job placement services to job seekers in the community and is a Community Jobs
Contractor with job candidates who are "work ready" upon completing their Community Jobs
Internship. These people would be idea! job candidates for the targeted employer. As a multi-
service agency, MSC has other support services to which employees may be refen-ed, such as
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housing support service, food & clothing bank service, and energy assistance. MSC connects with
other service providers throughout south King County and can provide infonnation & referral for
needed services MSC does not provide directly.
MSC plans to target 3 or 4 industry sectors for the pilot -- Hotels, Nursing Homes, Health Care
Venues and a Distribution company -- in an effort to diversify our Pilot and spread efforts
throughout south King County. rffunded, and upon further refining of the Pilot, these 4 sectors
may be collapsed into 3 target areas. These areas were selected as they have commonalities which
would allow people to move from one to the other and increase their work options. The goal will
be for the Multi-Service Center to provide a "customized program" in each of the sectors. Based
upon the results of the pilot, the program could be expanded in the most successful area(s).
The customized Employee Development work will be done largely in a group fonnat, with
between 8 - 10 people in each group. Workplace Literacy groups would runfor 12 months, while
Soft Skills groups would run 3 - 4 months depending upon negotiations with the employer.
Between all customized services provided both in a group fonnat and those who may receive
individual service, approximately 95 - 125 people could be served. This would be dependent
upon the level of the Employer's involvement and willingness to support their employees in this
economic win-win opportunity for both. Effort would be made to enlist employer "buy-in" to the
Pilot by offering the employees paid work time in which ~o receive service on-site. This
willingness will differ from employer to employer, and MSC will try to target those employers
who are willing to share in the commitment.
Employee Development services will work with the identified employers around four primary
service areas, based on an initial assessment and consultation around company identified needs.
First, the employer may identify employees, individually or by department, who are in need of
soft skill development and who would benefit from Post-Employment training. This training,
provided in a group fonnat, would be customized to the specific needs of both the employer and
the employee. Groups would be ongoing and last from 3 - 4 months, depending on the scheduling
supported by the employer. By supporting the employees attending the group the employer
increases the likelihood that the employee will be retained on the job, thereby reducing the costs
associated with hiring a replacement. The employee learns concepts, which will make them a
more valuable asset to the employer and helps them retain their job.
Second, we will develop with the employer a method by which employees can develop wage
progression within the company, and will work with interested employees to help them develop a
plan to meet their identified goal. Wage progression opportl,lOities help the employer retain
motivated employees and help employees increase income and improve work history.
Third, we will develop with the employer a Career Path within the company and provide
opportunities to share that' path with appropriate employees. Given that the 3 or 4 industry sectors
selected may have similarities in employment opportunities, the Career Path may involve a jump
from one area to the other. This will serve to increase employment opportunities for employees
as they increase their skills and broaden their employment exposure. It will, in like manner, offer
employers a potential group of employees who can move from one industry sector to another with
relevant or complementary experience.
And finally, English as a Second Language and Adult Basic Education will be specifically
designed to work closely with existing company training. If no company training for entry-level
employees exists, then a customized curriculum will be developed around the particular
vocabulary and communication needs most crucial to the job.
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Anticipated Outcomes:
Based on our current experience in the workplace, the following outcomes can be achieved in a
pilot project such as EDS. Research done with specific employers upon project launch will
determine exactly which of these outcomes, or others, are most relevant to the specific worksite.
Direct employee services are customized so that participants increase the likelihood of career
advancement by:
. Earning wage increases and/or bonuses
. Being eligible for promotions
. Receiving employer-generated recognition (certificates, etc.)
. Keeping a position due to modified work behaviors
. Developing career plans, wage progression plans
Services are also customized so that employers develop:
. Employer developed career plans, and
. Employer developed wage progression plans.
. Employee support opportunities to enhance employee retention
Leveraged Advantage:
A significant positive of this Pilot is that it will compliment work already in progress at MSC,
thus allowing MSC to build on other efforts. MSC is currently applying for Post-Employment
funding through the Office of Adult Literacy. This funding will afford Customized Job Skills
Training targeted to TANF and low-income parents to increase their employability. This training
will be targeted to industry sectors, to continue a current endeavor in a nursing home in Des
Moines, and begin work with a hotel in Federal Way. If granted, the funds will begin July 1,2002
and MSC will have 6 months experience in the nursing home-based program and 6 months in the
hotel-based program before starting with the Pilot proposed here. MSC will have the benefit of its
experience with this funding opportunity to help expedite the project proposed here, either
through other hotels in the same chain, or another hotel or nursing home.
Similarly, MSC is utilizing soft skill training for its Community Jobs participants and has a Work
Preparation curriculum certified by DSHS. These group learning opportunities can easily be
customized to the EDS employer identified need as there is substantial focus on the issues
identified by employers as critical in fostering a greater likelihood of being hired on in the first
place and of preventing premature tennination once hired, People in Community Jobs and others
participating in the Work Preparation classes would, along with Community Jobs participants, be
ideal candidates as "new hires" for the targeted Pilot companies. MSC is also currently
developing a process to connect more directly with south County employers by offering both.
Training & Consultation and Placement services. This project is in the developmental stage but is
embraced by MSC as its direction for Employment Related services in the future. There is
currently a plan in the development stages to work with the Federal Way Chamber of Commerce
in a collaborative project directed to area employers.
MSC has experience working with WorkSource in both Auburn and Renton and at one time had a
staff person placed at the Auburn WorkSource Affiliate through a Welfare to Work Pilot Project.
At the current time MSC is part of another Pilot project which focuses on linking low-income
individuals from the outlying rural areas to the Renton and Auburn WorkSource service sites. In
so doing, we are knowledgeable about the services and resources available at both WorkSource
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resources and can educate both employers and employees involved with the Employee
Development Services project as to the rich offerings and supportive economic opportunities
available at both sites.
Support Services:
Support services will be available for participants in Employee Development classes and will be
targeted primarily for Child Care. Finding and securing stable, quality child care is a tremendous
stress upon families, which impacts their ability to perform their daily work tasks and often
prevents them from engaging in growth opportunities. With that in mind, MSC proposes to
partner with Child Care Resources, who has the expertise and experience to help families locate
and engage child care services. The availability of Child Care vouchers will serve as an incentive
to participants to engage in Employee Development classes. In the event an employer requires
that an employee use their own time to attend an Employee Development class, MSC will be able
to offer Child Care vouchers when the employee cannot afford the additional child care costs.
Child Care Resources has established Child Care Scholarship procedures in connection with other
employment-based programs and will draw upon that experience as this Pilot is designed more
fully. Both MSC and Child Care Resources have experience in working in partnership with others
and look forward to a collaboration in this Pilot Project.
AmouDt of fuDdin!! requested:
$125,000
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Additional Information for CBDO Based Services with CDBG Funds
To: Evelyn Boykan, City ofTukwila
From: Multi-Service Center
Linda Purlee
Re: Additional Infonnation Concerning
Concept Paper for 2003 CDBG Funds Submitted by MSC
The following is some additional infonnation you requested for your meeting around the Concept
Paper submitted by MSC.
Preliminary Budget Detail:
Wages
Benefits
Supplies
Phone
Travel
Agency Rent
Indirect
$ 72,055
18,486
300
900
1,500
675
12,167
$106,083
Support Services $ 18,917
This will be used to the extent it will help foster the goals of
working with the employers.
Total: $125,000
Personnel includes:
I full time Employee Development Specialist who will: provide group soft skill training; work
with employers around Career Path development and Wage Progression Plan development;
provide one-on-one counseling with participants around the latter
2 part time Literacy Instructors to plan and provide 2 classes a week of ESL and ABE worksite
instruction at identified businesses.
20% ofthe Literacy Supervisor's time to oversee Literacy instruction and provide outreach to
employers, help employers with Literacy Needs Assessment and coordinate record keeping.
10% of the Employment/Literacy Program Manager's time to oversee overall project, particularly
soft skill, career path and wage progression service, and to market the plan overall to employers
and serve as liaison to jurisdictions.
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Performance Objectives:
I) Identify businesses with which to work
2) Help businesses evaluate needs
3) Negotiate service with business with respect to services needed & time involved
4) Implement classes: ABE, ESL, Soft Skills, Career Path & Wage Progression Plans
5) Evaluate classes, measure progress
The plan is to work with 3 businesses or industry sectors and provide the described services as
identified and negotiated with the businesses.
Timelines:
Month I & 2:
Recruit, hire & orient Employee Development Specialist & Literacy
Instructors
Month I & 2:
Market to employers
Month 2 & 3:
Do Workplace Literacy Assessment and Soft Skills assessments with
employers to help them evaluate needs
Month 2 - 4: 'Negotiate working agreement with potential employer partners
Month 3 & 4:
Begin Workplace Instruction
Monthly thereafter: Evaluate progress
S~rvice by Jurisdiction:
I do not see a way we could predict this at this time. MSC's service area includes all of South
King County and we promote our services throughout the area. In selecting employers with
whom to work we will endeavor to work with employers who stand the greatest chance of having
employees from the broadest segment of south King County. If soft skill services were to be
provided in the community outside the workplace, MSC will work with jurisdictions to help
them with specific identified needs.
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Additional Budget Information for CBDO Based Services with CDBG Funds
8/2/02
To: Evelyn Boykan, City of Tukwila
From: Multi-Service Center
Linda Purlee
Re: Additional Infonnation Around the Budget
Evelyn, since MSC is not using a specific format prescribed by the City ofTukwila for presenting
information around our request for CBDO Based Service Funding, it has come to my attention
that I have not addressed the subject of additional funding resources for our proposed program.
MSC has a wide funding base which,includes Federal, ,~tate, County, City, and private funding
sources, which include civic groups, churches and individual donors. City funding for Literacy
includes the Cities of Kent and Federal Way in the amount of$ 18,050. State funding is in the
amount of$ 31,904. United Way funding is $ 38,614. Throughout the year other undesignated
resources are received in the amount of approximately $ 26,000. The Community Jobs Program
has a special Career Jump program which involves employers from the private sector in the
amount of$ 10,780. The agency has committed $ 91,536 in CSBG funds to the Employment &
Literacy Program, as well as $15,000 from a private foundation. MSC is vigilant about
identifying opportunities for funding, such as the recently offered WIA RFP, for which MSC
applied. .
With this broad support for MSC programs, MSC is able to leverage other funds, piecing together
strong and creative programs and services. MSC has a grant writer who assists with identifying
funding resources and with procuring grants. The Employment Program has a history of funding
from the Wood Family Foundation, which has responded positively to our requests in the past. It
has been attractive to funders to see that both public and private entities support our projects and
programs and MSC is confident that we will continue to receive this support.
MSC is aware that this funding may be for a single year only, and believes that there will be
benefit from this program should it operate only one year. Experiences from that year of
operation will be utilized to apply for subsequent CBDO based CDBG funding if available, or as
a leverage to secure other funding to possibly continue the project. In the event subsequent
CDBG funding was not forthcoming, MSC would endeavor to incorporate momentum gained
into other services provided at the time if at all possible, so as to extend the program as long as
possible.
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2003-04 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS
Attachment 3
Center for Career Alternatives
Low Tech, High Wages Initiative
2001/02 Funding Level:
2003/04 Request:
2003/04 Recommendation:
- $0
$21,172
$¡J
Program Summary: The main target population is low-income job seekers with multiple
barriers to education and/or employment, such as limited English proficiency, illiteracy,
substance abuse or mental health issues. The goal of the program is to assist the clients lead
an independent fife by providing them with job skills training, direct placement, employment and
career development services.
Program Location: 1 in Kent, 3 in Seattle
Demonstrated Need and Effect of Project (include perfòrmance and outcome measures)
The application documents the need for job skills training, because less than 20% of the
residents in King County do not earn income to survive on.
The agency indicates that due to the high population growth in Puget Sound in the 90s, cost-of-
'living has increased and low-tech jobs are at the minimum wage range.
The projected Performance measure is to serve 20 unduplicated clients. The Outcomes are 1)
increase basic literacy skills of youth and adults with low literacy and/or limited English
proficiency; 2) improve participants' employability and job readiness; 3) decrease participants'
barriers to education and employment. Both performance measures and Outcomes are realistic
for the agency.
Fiscal Evaluation:
More than Yz of the Federal Way budget request is for personnel costs, .05% for direct services,
and the rest for operating costs.
Federal Way request of total %age: 9.0%
%age of Federal Way residents served: 1.11 %
Strengths / Weaknesses:
» No Board member from Federal Way
» The agency collaborates with various agencies
» With funding cuts, the agency does not address how they plan to fill thè gaps, or a plan
to address the problem. .
» Don't provide service data for Federal Way for 2002, even though they did not receive
City funds in 2002.
» No indication the average wage increase after going through the program.
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2003-04 HUMAN SERVICES GENERAL FUNO RECOMMENDATIONS
KC Office of Regional Policy & Planning
King County Jobs Initiative
2001102 Funding level:
2003/04 Request:
2003/04 Recommendation:
$0
$20,000
$1'
Program Summary. King County Jobs Initiative was created to train, place and retain low-
income residents of South King County to earn a Minimum of $8.00/hour with health benefits
(higher than the State's $7.00/hour goal). KCJI has contracts with various Community Based
Organizations (CBO's) who have Account Executives at different locations, who provide intake
and assessment, case management, career counseling, various training activities, job
development and placement. In order to remove barriers, the program provides assistance,
such as childcare, transportation, purchase of tools, and tuition payment.
Program Location: Account Executives located in Tukwila, West Seattle, Renton ~ H~-.V'.1v, Cl/L-
(i.œO~'lt fXCOA-(.,'C/ ì I) t=¿Jen:J ¡,-Jci Cû"J.d ~ ;læC¡o-~:'c.:kd.
Demonstrated Need and Effect of Project (include performance and outcome measures)
KCJI has demonstrated the need for employment is great, especially for unemployable or low-
income residents in South King County. The applicant also states that in 1990, 13.3% offamilies
earned less than 50% of the median income for the County, and is estimated that by 2003, it will
climb to 15.7%.
This program was started in 1998, as one of the new County Executive Ron Sims major
initiatives and in response to the welfare Reform, which required people receiving Federal
Assistance to find employment. Modeled after Seattle Jobs Initiative, the County Executive
started this pilot project in South King County, where he felt the need was great.
KCJI collaborates with EPA, King County Housing Authority, METRO, and KC Child Care
Program (which will end it's services on December 31, 2002). It also does outreach and
recruitment at various meetings, job fairs and collaborating with other job placement agencies,
such as Center for Career Alternatives. .
KCJI has been successful at finding placement for clients at an average wage of $10,77/hour. It
has served 950 clients placing 621 in permanent employment. KCJI also reports that 77% of
those placed in employment remain on the job for at least one year.
The Perfomlance Measure is to serve 50 Federal Way residents, with Outcomes of: 1) Clients
will gain marketable skills; 2) clients will have strengthened their abilities to compete for
positions paying more than minimum wage with benefits; 3) low income residents will gain skills
needed to move their families out of poverty and gain self-sufficiency; 4) address the needs of
local employers for workers; 5) reduce poverty in South King County
Fiscal Evaluation:
Up until 2002, the program was fully funded with County funds. As the county starts
experiencing budget crunch, it has turned to the Cities it serves, for assistance or the program
could cease to exist.
Federal Way request of total %age:
%age of Federal W-py residents served:
1.01%
10.00%
1\ - \~
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2003-04 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS
Strengths / Weaknesses:
~ Strong program, especially at removing barriers which prohibit people from becoming
gainfully employed, such as financial assistance, job training and placement
~ Extensive collaboration with various agencies and organizations
. ~ High focus on Outcomes - Contracted CBO's are expected to meet their target
~ No Board of Directors - however, it has a "Steering Committee" which consist of the
Account Executives, Technical Colleges, City Staff and Employment focused agencies
)\- 2-D
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2003-04 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS
South KinQ County Multi-Service Center
literacy Program
2001102 Funding Level: $12,000/$12,000
2003/04 Request: $13,500/$13,500
2003/04 Recommendation: $ /;J.{ (XJ ()
Program Summary: The Literacy Program provides individual and small group tutoring for
adults seeking to increase their basic reading, writing and math skills. They also offer classes
for native and limited English speakers who need help reading, writing, basic math and
speaking and/or understanding English. They offer General Education Development (GED) and
citizenship preparation classes, driver's license preparation, writing letters, and teach how to
write checks. The Multi-Service Center also works with businesses to provide work-related
literacy instruction. The goal is to help people achieve greater self-sufficiency and self-
determination through student-centered assistance. The Literacy Program targets individuals
who are already at the Center for other services and / or those who are intimidated by large
learning institutions.
Program Location: Federal Way and Kent
Demonstrated Need and Effect of Project (include performance and outcome measures)
The applicant notes that according to Washington Literacy, children whose parents lack a high
school diploma are twice as likely to live in poverty than children whose parents graduate from
high school.
The application describes how this program addresses the City human services goal of self-
sufficiency. The need for literacy services is documented using data from the Census, the
Department of Social and Health Services (DSHS), and King County.
In 2002, the program has already exceeded the contract goal for the number of clients served -
65 clients (115%). The proposed 2003 service units are realistic in terms of achievement.
The program is on the right track with outcomes, which are: 1) participants display interest in
and motivation regarding self-determined education goals; 2) participants show improved
literacy skills in reading, writing, math and oral communication; 3) participants report attainment
of personal education goals of Citizen/Community Member, ParenUFamily, and Employee.
Fiscal Evaluation:
All City funds are for Personnel Costs.
Federal Way request of total %age:
%age of Federal Way residents served:
6.47%
58:33%
Strengths / Weaknesses:
~ 10 of the 17 Board members are from Federal Way
~ Performance Measure of Unduplicated Clients served is very low
~ Although they don't have many volunteers for this program, Multi-Service Center has
a strong and active volunteer base to draw from.
~ Collaborates with other agencies and service providers for referral and additional
services
~ As a multi faceted agency, the Multi-Service Center is like a one stop shop for many
of its clients whose needs can be met without having to go to various places.
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lit,
2003-04 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS
Washington Women's Employment & Educ.
Computer Applications
2001/02 Funding Level:
2003/04 Request:
2003/04 Recommendation:
$6,000/$6,000
$6,000/$6,000
$ (PI (X)ú
Program Summary: CACD (Computer Applications and Career Development) is a six-week
computer training and employment program that increases employability and earning capacity
of low-income residents. The training includes database and spreadsheet management,
business presentations, graphics, word processing, and document production using the industry
standard Microsoft software in a simulated workplace environment. The program environment
includes team-based work groups with rotating leadership, time cards, monitored breaks, video-
taped mock interviews with local business leaders and assignments geared toward building a
portfolio appropriate to demonstrate skills during job interviews. After the class is completed,
each participant receives a full year of follow-up transition services and employment assistance
from WVVEE staff. City funds would be used for program staff costs.
Program Location: Kent
Demonstrated Need and Effect of Project (include petformance and outcome measures)
The application speaks to the need for employment support and training programs in South King
County, but does not substantiate the need for services in Federal Way. The City's Human
Services Plan documents the need for employment support and training programs, particularly
with the changes in the Welfare program, which requires recipients to be employed or in
training. ~, :
The agency's proposed 2002 performance measure of unduplicated clients served (6 clients)
has already been exceeded by 283%. The agency proP9ses to serve the same number of
clients again in 2003. The programs Outcomes are: 1) Increase Employment-enhancing skills;
2) increase knowledge of workplace behaviors.
Fiscal Evaluation:
Funds from Federal Way will be used toward an Instructor.
Federal Way request of total %age: 2.35%
%age of Federal Way residents served: 21.37%
Strengths / Weaknesses:
~ One Board Member from Federal Way
~ Searching a way to effectively cut costs and diversify funding sources
~ Even with funding cuts, efforts are being made not to turn anyone away
~ Transportation, accessibility and childcare are barriers for some clients, which have
not been addressed by WWEE yet. .
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2003-04 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS
WashinÇJton Women's Employment & Educ.
Job Readiness I REACH
2001/02 Funding level: $17,5001$17,500
2003/04 Request: $19,000/$19,000
2003/04 Recommendation: $ 1757XJ
I
Program Summary. REACH (Reaching Employability and Achieving Career Habits) helps low-
income Federal Way residents obtain economic self-sufficiency through employment
opportunities. The clients are primarily welfare-dependent single mothers. The program is a
three-week long class providing skills assessment, career exploration, employment search
techniques, life skills, and basic keyboarding and computer literacy. In addition, qualifying
participants are placed in a work experience (UWEX") at a non-profit or public agency for up to
three months allowing them to gain valuable work experience. The participants are monitored
by Wl/VEEstafffor a minimum of one year to document the progress of program participants
and to assist with employment retention. City funds would be used for program staff.
Program Location:_Kent
Demonstrated Need and Effect of Project (include performance and outcome measures)
The application speaks to the need for employment support and training programs in South King
County, but does not substantiate the need for services in Federal Way. The City's Human
Services Plan documents the need for employment support and training programs, and
computer skills are especially critical in today's job market. This program helps equip low-
income residents acquire computer and job search skills.
The program exceeded its 2002 annual goal of 14 clients and is now at 114% of clients served.
The performance measure for unduplicated clients for 2003 is 18 clients. The outcomes to be
measured are the same as those for CACD: 1) increased employment-enhancing skills, and
2) increased knowledge of workplace behaviors. In addition, the application notes that the
program has been highly successful in placing graduates in jobs.
Fiscal Evaluation:
Funds will be for REACH Instructor.
Federal Way request of total %age:
%age of Federal Way residents served:
8.09%
21.01%
Strengths / Weaknesses:
~ One Board Member from Federal Way
» Searching a way to effectively cut costs and diversify funding sources
~ Even with funding cuts, efforts are being made not to turn anyone away
» Transportation, accessibility and childcare are barriers for some clients, not
addressed by V'NVEE yet.
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Attachment 4
PROJECT SUMMARY
DRAFT
1. Applicant: Multi-Service Center
1200 S. 336th Street, Federal Way, W A 98003
253-835-7678 x 101 Fax: 253-835-7511
e-mail dinid(áJskcmsc.com
2. Contact: Dini Duclos, Chief Executive Officer
3. Program Name: Employee Development Services - Federal Way
4. Need for Program:
According to the recent census, the south county geographic region hosts the poorest population
in all of King County, along with the highest number of school age children living in poverty and
the largest TANF caseload. Fully 30% of the population in south County is subject to the
disparity in rents faced by households earning less than 50% of median income. Slightly more
than 85% of all clients seeking assistance through MSC programs are at or below 30% of median
income, 57% of those assisted being from minority, immigrant or refugee populations.
Unemployment throughout King County is at high levels, with Federal Way being no exception.
The recent closure of the Capital One phone bank and the upcoming tennination of Boeing
employees puts additional stress on families as they struggle to keep their heads above water.
While Federal Way has several large employers, it is a community also dominated by the retail
and services industries where wages are quite often at the lower end of the wage scales. People
needing to obtain jobs or find jobs to increase their incomes have a harder time locating or re-
locating within the Federal Way community,
MSC's Employment Program has surveyed staff of south County cities to detennine:
1) When citizens approach the cities regarding employment issues, what are those issues?
2) When businesses communicate with the cities around employment issues, what are those
issues?
3) What things would the cities include in a "wish list" with respect to employment, as it
relate to their businesses and their citizenry.
The most frequently mentioned needs cited by job seekers, businesses and the city staff were:
a. Help with employee soft skills development
b. Help with employee job search and wage progression.
c. Help with general workplace literacy as it affects successful employment
d. Help with language issues related to English as a Second Language and work
perfonnance.
This is consistent with a telephone survey of 64 Tukwila businesses completed by Renton
Technical College, in cooperation with the Tukwila Business Training Center. This survey found
that".. . entry-level positions are most frequently found in jobs described by employers as
Production! Assembly (manufacturing) work, Warehouse/Distribution, and ServicelHospitality
(hotel/moteL)." According to the survey, "...the skill deficiencies most often cited by employers
were limited English proficiency and communication skills in general. Once hired, the survey
suggests that "Turnover of entry-level employees.. . appears to have a strong correlation to 'poor
work ethic and a poor attitude" - not poor language proficiency." Attendance, clearly a work
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ethics issue, was cited by 40% of those people offering other reasons for tennination. In the
survey, 8 out of 10 employers identified in-house training and increases in pay as the most used
ways to reduce employee turnover, yet only lout of 10 planned to offer training and benefits to
entry-level employees in the upcoming year.
Taking the lead from this infonnation, MSC proposes to draw upon its rich experience in both
Employment and Literacy to craft a Pilot Project grounded in Federal Way, which will enhance
economic opportunities for both employers and low- to moderate- income citizens of Federal
Way through job-related education, placement and employment support.
5. Program Description:
MSC proposes to build employability skills of Federal Way residents and:
I. Initiate a process of one-on-one screening and assessment, followed by individual and/or
small group education around employment soft-skills, interviewing and resume building,
job search, and job maintenance. Combined with the one-on-one approach will be a
monthly Job Clinic to reinforce individual effort, share resources and offer peer support.
2. Build a stronger relationship with Federal Way employers by providing Small Business
Training and orchestrating networking opportunities targeted to helping Federal Way
employers maintain th~ir workforce, reinforce job retention and build wage progression
opportunities for their workforce. This group will also serve as a barometer for local
employer needs, to help MSC target prospective job seekers.
3. Match Federal Way residents with employers and support employee retention once hired.
4. Build a network of Federal Way business employees whose role will be to help Federal
Way job seekers access jobs, using creative options such as "live resumes" and "mini
resumes." These employees will have the opportunity to serve as a benefactor in some
capacity by donating time or dollars to the project's efforts..
5. Help Federal Way employers assess the Literacy needs of their employees as it impacts
employer productivity and employee retention.
6. Performance Outcomes & Indicators: (if funding is awarded these Outcomes and
Indicators will be refined to meet local residents and businesses)
Goal: Increase Employment Related Opportunities for Federal Way Businesses and
Federal Way Job Seekers
Outcome #1: Enhanced opportunities for low- and moderate- income Federal Way residents to
access and maintain employment opportunities.
Indicator: Federal Way residents will receive one-on-one job needs screening,
assessment, and support toward obtaining employment.
Indicator: Federal Way residents will participate in Work Readiness classes and/or Job
Clinic to facilitate job search and job retention.
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Outcome #2: Enhanced opportunities for Federal Way businesses to hire DRAo~-!adY
Federal Way residents seeking employment.
Indicator: Businesses will participate in Business Training and Networking
opportunities to help them build and retain a solid workforce,
Indicator: Businesses will tap into a pool of potential work-ready program participants
through participation in the Job Clinic, the Networking Group or through
direct referral from the MSC Employer Specialist.
Outcome #3: Businesses will have an opportunity to examine the impact of their employee
Literacy skills on productivity.
Indicator: Businesses will conduct a Workplace Literacy assessment and have the
opportunity to implement a workplace Literacy component for their
employees,
7. Agency Qualifications for Specialized Funding:
The Multi-Service Center has provided basic human services to low-income and homeless
individuals & families for over 30 years. Starting as a grassroots organization in Federal Way,
MSC's mission has remained the same since its founding: "helping people achieve greater self-
sufficiency and exercise self-determination." Over the years MSC has added and augmented
services in response to the needs of low-income people, particularly those in Federal Way. MSC's
full range of services include: a comprehensive Housing Department which offers Emergency
Family Shelter for homeless families, Transitional Housing for homeless families & individuals
recovering from substance abuse, and permanent low-income housing. The Federal Way Food &
Clothing Bank is well supported by the local community. The Employment & Literacy programs,
Energy Assistance and Long Term Care Ombudsman Program all serve Federal Way residents.
MSC served over 31,400 people last year, 43% of whom were Federal Way residents. MSC is
well connected in the community and has strong relationships with other providers, civic groups,
schools and churches. MSC serves on many coalitions and is active in many collaborations and is
a recognized leader in south King County. MSC meets the definition of a Community Based
Development Organization and is thereby eligible to apply for CDBG employment targeted
dollars. MSC's Employment Program provides pre- and post-employment services to low-
income individuals as well as an array of employer services, including matching job seekers with
area employers and connecting employees to support services. MSC's Literacy Services include
GED and Citizenship preparation, Adult Basic Education, English as a Second Language, and
WorkPlace Basic Skills. The Literacy Program components are a valuable adjunct to our
Employment Services and more and more MSC is linking the programs in an effort to help
individuals and families to achieve economic self-sufficiency.
8. Agency Expertise to Deliver Program:
MSC's Employment Program has experience work with low- and moderate income people who
are addressing barriers to employment and who have deficiencies in the area of employment soft
skills. MSC's Community Jobs program prepares job seekers for employment and places them in
an internship with an employer. Both employer and intern are supported on an ongoing basis to
ensure internship retention and build both job skills and job retention skills. Several employers
have subsequently hired their interns, based upon this positive experience. Preparing people for
employment and assisting them with job search are at the heart of the Employment Program.
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MSC has strong connections with DSHS, with Work Source and was a Welfare to Work provider
when these federal funds were available a year ago. MSC has expertise in working with people
who have long standing employment difficulties.
MSC is placing additional emphasis on working with the employer, both to offer post-
employment support services to employees and to provide placement services to employers
seeking work-ready employees. In so doing, MSC helps the employer diminish the costs of
employee turnover, increase retention and help them build a stronger workforce. MSC's seeks to
offer "customized employee support" targeted to the needs of the employer.
MSC's experienced Literacy Program also offers employers a supportive package of services
built around the workplace. By offering Workplace Basics in the workplace, using workplace
materials as the basis for helping employees learn both English and critical thinking skills,
employees become more proficient in their jobs. They reap subsequent rewards by increasing
their benefit to the employer, possibly leading to an advance in position or pay, Their overall
employability is enhanced. The employer's workforce is strengthened. In this blending of
Employment and Literacy services, both programs are enhanced.
9. Leveraged Advantage & Benefit to Federal Way:
Utilizing MSC's unique qualification as a Community Based Development Organization will
enable Federal Way to tap into CDBG dollars in a very creative way to enhance economic
development directly for the City of Federal Way. MSC's program will target employment
services specifically to benefit residents and businesses operating in Federal Way and businesses
who employ Federal Way residents.' This project will compliment work already in progress at
MSC, thus allowing MSC to build on our other efforts, while bringing needed Employment
related services to job seekers and businesses in Federal Way.
MSC has a strong relationship with the Federal Way Chamber of Commerce, and Dini Duclos,
MSC Chief Executive Officer is a member ofthe Chamber Board, serves as President of the
Chamber's Education Foundation, and is upcoming Chairperson of the Chamber. The
Employment Program has already approach the Chamber with a training curriculum which could
benefit area businesses, This project will help that project move forward.
MSC also has strong ties with WorkSource in both Auburn and Renton and staff are well versed
in the rich services and resources which Federal Way residents and businesses may avail
themselves. Linking Federal Way residents and businesses to existing resources would be a side
benefit for project participants,
Finally, this project would enable a long standing Federal Way community based agency, (the
Multi-Service Center) to provide services to Federal Way residents and businesses with Federal
Way dollars. Clearly this is a win-win use of Federal Way dollars.
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CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE
Date:
From:
Via:
Subject:
,.
November 27, 2002 ~
Kelli O'Donnell, CDBG Coor in to
David Moseley, City Manag
Update on 2001 HomeSight First Homes Program and the Resolution of 1995
Federal Way Youth and Family Services (FWYFS) Breach of Contract-
Information Only
HomeSight - First Homes Program:
In 2001, the City of Federal Way allocated $150,000 to the HomeSight - First Homes Program for
down payment assistance to first-time homebuyers in Federal Way with incomes below 80% of the
King County median income. Up to $25,000 was to be available at 3% interest with deferred
principal payment for seven years. Funds repaid to the program were to revolve into future loans
of the same type. This was a continuation of a program offered to through CDBG funds in 1999.
Generally, CDBG capital projects are given two years from the time a contract is signed to
complete a project. The HomeSight - First Homes Program is approaching two years since funds
were allocated.
King County has been in negotiations with HomeSight since 2001 for the contract for these
services. HomeSight has requested that the loans be secured in HomeSight's name in order to
qualify as a Community Development Financial Institution. This would give HomeSight the
opportunity to qualify for low-cost loan funds. King County has had repeated meetings with
HomeSight to try to identify a model that would allow HomeSight to hold the title and meet the
security requirements of King County. Per the attached letter, King County has requested
information from HomeSight in order to move forward with a contract by the end of November. A
response had not been received from HomeSight as of November 27,2002.
The Human Services Commission has requested that a letter be sent to HomeSight notifying them
of the City's concern that a contract has not yet been signed for funds allocated in 2001. In the
event that a contract cannot be signed in the near future, the Commission may consider canceling
the project and reallocating the funds. This matter is of particular concern as HomeSight had
informed staff that there is a high demand for down payment assistance in Federal Way.
Resolution of 1995 Federal Way Youth and Family Services (FWYFS) Breach of Contract:
Federal Way Youth and Family Services (FWYFS) used $20,000 in 1995 CDBG pass-through
funds to rehab a property used for social services. Under the terms of the 1995 CDBG
Agreement, the agency was required to use the facility for CDBG eligible uses for a period of 7
years from the date of project completion. The CDBG project was completed in February 1996.
Therefore, the use requirement runs through February 2003. FWYFS discontinued using the
property for eligible purposes in August of 2001. Since that time, FWYFS has merged with Valley
Cities Counseling and Consultation (VCCC).
The CDBG Agreement is executed by King County for capital projects. King County is in
negotiations with VCCC to resolve this matter. Any monetary settlement with VCCC will be
returned to Federal Way to reallocate to a future CDBG project.
ß-\
August 29,2002
Dorothy Lengyel, Executive Director
HomeSight
5117 Rainier Ave South
Seattle, W A 98118-1929
(CCQJ¡pr
Dear Dorothy:
I am writing to follow up on our July 8, 2002 discussion with you and Joe McCarthy regarding
Co\,lnty funding for the FirstHomes Program in South King County.
I thought this was a fruitful meeting, and I hope you agree. Maureen Kostyack, of my staff,
and Peggy Pàhl, of the County Prosecuting Attorney's Office, referred to a potential new
structure for securing County funds invested in this program, similar to the revolving loan fund
agreements that you have signed with the City of Seattle, Hopefully, this Seattle model would
allow you to efficiently service the loans and keep the assets on your books for CDFI purposes,
while still providing King County with the security we need. .
Our understanding of the Seattle model has grown since our meeting, and I expect the model
itself has evolved, At this time, I understand its essence to be this: King County would loan its
funds for a revolving loan fund to HomeSight, which would presumably be a sub-recipient
under the regulations of the HOME Investment Partnerships Program. All of the assets ofthe
revolving loan fund, including the bank account, the notes and deeds of trust for each
homebuyer's 2nd mortgage loan, would be collateral for the King County master loan. More
specifically, HomeSight would endorse the original notes to King County and we would hold
them. HomeSight would assign all the 2nd mortgage deeds originated under the revolving loan
fund to King County, but we would not record the assignment unless and until it becomes
necessary to do so.
Hopefully, this model will allow you to (1) service the loans, and just as importantly, (2) keep
the assets on your books for CDFI purposes. I understand how important the CDFI
designation is for you. You and Joe need to confirm that the Seattle model as I have
outlined it would actually work for CDFI purposes.
Please let us know as soon as possible because there are several steps that we must take before
we can fully implement this model:
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Dorothy Lengyel, August 29, 2002, Page 2
.
Peggy Pahl will be calling Joe about his discussions with HOD and to whom he spoke
because we need to confirm that this model works for the HOME funds. Assuming it
works, we would want to use this structure for all sources of funds awarded by King
County.
We need to obtain the agreement of the effected suburban cities, as their ability to access
their CDBG funds would be different under a master loan agreement.
After obtaining agreement from the suburban cities, we need to develop the specific
documents envisioned under the Seattle model. We are prepared to move quickly and
"tweak" any existing Seattle documents.
Finally, within an agreement, we will need to address reimbursement for your costs of
servicing the loans and the distribution of the loan funds across South King County.
.
.
.
As we discussed, both HomeSight and King County want to resolve these issues quickly. I
would like to execute the agreement by the end of November of this year, or make the funds
available for other projects.
We are prepared to move quickly once we hear from you. Please contact me at 296-8661, or
Eileen Bleeker at 296-8642, as soon as you have determined whether or not this Seattle model
will work for your CDFI purposes.
Sincerely,
Linda Peterson
Program Manager
cc:
Joseph P. McCarthy, Partner, Kantor Taylor McCarthy & Britzmann PC
Sadikifu Akina-James, Manager, Community Services Division
Peggy Pahl, Senior Deputy Prosecuting Attorney, King County
Eileen Bleeker, Housing Project Manager, Housing and Community Development
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CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
MEMORANDUM
Date:
To:
From:
Via:
Subject:
November 25, 2002 ~
PRHSPS Council Committee / .., ~ ¥;r
Steve Ikerd, Facility Manag rr
David Moseley, City Manag
Amendment to extend Professional Commercial Cleaning Inc. (PCCI)
Janitorial Contract
Background:
Professional Commercial Cleaning Inc. (PCCI) has been providing janitorial services to City Hall since
January 2000, for an annual cost of $22,564.00,
Recommendation:
Staff recommends extending their contract for an additional two years for an annual cost of$23,152.00,
which reflects a change due to a prevailing wage increase since the last contract. The total for the two
year contract is $46,304. This contract amendment has been reviewed by the legal department.
Committee Recommendation:
Motion to recommend to Council a "do pass" to authorize the City Manager to accept this
amendment to extend PCCI contract for an additional two years for an annual cost of$23,152
and a grand total of$46,304, and to place this item before Council on December 17,2002.
APPROV AI.. OF COMMITTEE RR]>ORT:
Committee Chair
Committee Member
Committee;, Member
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THIRD AMENDMENT
TO
MAINTENANCE/lABOR AGREEMEN'j'
FOR
JANITORIAL MAINTENANCE SERVICES
This Third Amendment ("Amendment") is dated effective this 1st day of January,
2003, and is entered into by and between the City of Federal Way, a Washington municipal
corporation ("City"), and Professional Commercial Cleaning, Inc., a Washington
("Contractor") .
A. The City and Contractor entered into a Professional Services Agreement dated
effective January 1, 2000, as amended by First Amendment dated effective January 1, 2001,
as amended by Second Amendment dated effective January 1, 2002,whereby Contractor
agreed to provide janitorial maintenance services, (collectively, the "Agreement").
B. Section 17.2 of the Agreement provided that the Agreement may only be
amended by written agreement signed by the parties.
C. The City and the Contractor desire to amend the Agreement to continue the
Services described in Section 1 of the Agreement by extending the term of the Agreement,
and increasing the compensation paid to the Contractor.
NOW, THEREFORE, the parties agree to the following terms and conditions:
1. Term. Section 2 of the Agreement shall be amended to extend the term of the
Agreement until December 31, 2004.
2. Compensation. In consideration of Contractor continuing to provide the
Services described in Section 1 of the Agreement during the extended term of the
Agreement, Section 4.1 shall be amended to increase the compensation paid to the
Contractor by an additional amount not to exceed Forty-six Thousand Three Hundred four
and no /100 Dollars ($46,304.00) The total amount payable to Contractor pursuant to the
original Agreement, the First Amendment, the Second Amendment and this Third
Amendment shall be an amount not to exceed One Hundred Thirteen Thousand Nine
Hundred Ninety-six Thousand and no/100 Dollars ($113,996.000).
3. Full Force and Effect. All other terms and conditions of the Agreement not
modified by this Amendment shall remain in full force and effect.
&L
DATED the effective date set forth above.
ATTEST:
CITY OF FEDERAL WAY
By:
David H. Moseley
City Manager
33530 1st Way South
Federal Way, Washington 98063
City Clerk, N. Christine Green, CMC
APPROVED AS TO FORM:
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Patricia Richardson, City Attorney
Professional Commercial Cleaning, Inc.
By:
Jerry Purdum
Its:
President
39245 148th SE
Kent, WA 98042
(253)639-2900
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