PRHSPSC PKT 08-12-2002
City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, August 12,2002
4:00 p.m.
City Hall
Mt. Baker Conference Room
AGENDA
l.
2.
CALL TO ORDER
PUBLIC FORUM
COMMISSION COMMENTS
3.
4.
APPROV AL OF JULY 8, 2002 SUMMARY
COMMITTEE BUSINESS
A. 2003 CDBG Proposed Use of Funds; Cancellation &
Reallocation of Previously Awarded Projects
B. King County Office of Emergency Management; Request
Approval to Accept Domestic Preparedness Equipment
Support Program
C. 2002 Local Law Enforcement Blo9f Grant; Request
Approval to Accept the Award ~
Kirkpatrick
5.
Action
Pettingell
Action
Kirkpatrick
Action
6.
PENDING ITEMS
. Safety of2151 Avenue S.W. and 304th Street
. Internet Safety
. Future Development of 5 Acres at Celebration Park
. Lakota Park
. Group Homes
. Historical Society
. Fireworks in the City
7.
8.
NEXT MEETING - Monday, September 9,2002
ADJOURNMENT
Committee Members:
Linda Koclunar, Chair
Mary Gates
Mike Park
Staff:
Jennifer Schroder, Director
Mary Jaenicke, Administrative Assistant
661-4041
City of Federal Way
City Council
PARKS. RECREATION. HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, July 8, 2002
4:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Linda Kochmar, and Michael Park, Staff: David Moseley, City
Manager, Derek Matheson, Assistant City Manager, Donna Hanson, Assistant City Manager, Brian Wilson, Deputy
Director of Public Safety, Pat Richardson, Deputy Director City Attorney, Iwen Wang, Director of Management
Services, Kathy McClung, Director of Community Development Services, Jennifer Teeler, Volunteer and
Neighborhood Program Coordinator, Kimberly Paterno, Volunteer and Neighborhood Program Coordinator, Kurt
Reuter, Parks Superintendent, Jon Jainga, Park Planning and Development Director, Sandra Jurich, Temporary
Administrative Assistant.
Excused: Council member Mary Gates.
Guests: Karen Pettingell, Chair Human Services Commission, Kevin King, Human Services Commission, Donna
Welch, Chair Arts Commission, H. David Kaplan, citizen, Barbara Reid, citizen.
Chair Kochmar called the meeting to order at 4:01 p.m.
PUBLIC FORUM
David Kaplan spoke regarding expenditure of $500,000 for a study of the proposed 1-5 HOV interchange at S. 312th
street. Mr. Kaplan questioned why the city should fund this study. He stated that spending $500,000 on this project
was not a very wise use of city funds. He then outlined a number of other areas in which this money could be better
utilized. They included: improving the security of the boundaries of the West Hylebos park site, increasing the level
of maintenance at the Blueberry Farm, replacing natural turf soccer field at Celebration Park with synthetic turf, and
improving public relations for the PRCS department. Mr. Kaplan noted that the Red, White and Blues Festival was
not listed in some local media guides that published lists of Fourth of July related events and activities. His [mal
comment was that this committee could really make a case for the expenditure of the $500,000 to improve the
quality oflife in Federal Way.
Barbara Reid had similar concerns about consultants retained by the City and the value derived from the various
studies. Barbara addressed the traffic that would exit 1-5 and 3l2th and thé preservation of Steel Lake Park, which is
a family park.
Mike Park advised that the $500,000 is a budget issue that has not been resolved. There is no assurance that the
$500,000 will be allocated. City Council will be looking at it since it is not a Capital allocation, but rather coming
from the General Fund.
Chairperson Koclunar asked that the Parks and Recreation Commission thank Mr. Grosch for all his hard work on
the Commission.
Barbara Reid spoke about the Symphony Benefit Garden Tour this Saturday, July 13th, Tickets are available at
Westfair, Oriental Gardens, and Coffee Europa.
COMMISSION COMMENT
Donna Welch Chair of the Arts Commission advised that there would not be an Arts Commission meeting in July.
Donna also spoke about the Red, White and Blues event. She is anxious to get together with city staff to evaluate
this year's celebration and begin planning for next year.
Karen Pettingell, Chair of the Human Services Commission advised the Committee that there would be an open
hearing on July nod at 1pm in City Hall to hear recommendations for the CDBG 2003 grants.
Kevin King, Human Services Conm1ission spoke about the CDBG money. He stated that the Commission tries their
best to distribute the money, but there is only so much to go around
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, July 8 Summary
Page 2
C. T. Purdom, Chair of the Parks and Recreation Commission, informed the committee there would be no
commission meeting in the month of July. City Council completed interviews and made appointments for the
vacant positions on the Parks and Recreation Commission. The new Commissioners will be welcomed at the
August 151 meeting.
APPROVAL OF SUMMARY
Chair Kochmar and Council member Park approved the June 10th meeting minutes as submitted.
Park seconded. Motion passed.
BUSINESS ITEMS
2001/2002 Capital Improvement Project Lakota Park Soccer Field Li!!:htin!!: Repair Project
Council approved $75,000 to improve the soccer field lighting that was originally installed in 1978. The lights are
in great need of repair and improvement to the playing field for the players' safety during evening practice and
games. Two poles (18 new luminaires) will be added to the north side of the field. We went through a bid process
and five bids were submitted on June 28th. All bids were within the budgeted project amount. T. Miller
Construction of Auburn, Washington was the low bidder at $51,57l.20, which includes Washington State Sales
Tax. We ask that Council approve the bid award to T. Miller Construction, The contingency amount of
$23,428.80 is the balance of the $75,000 allocation for the project.
Park moved to approve the T. MiIler Construction of Auburn, Washington total bid amount of $51,571.20,
which includes Washington State Sales Tax, and to forward this item to Council for consideration at the July
16th Council meeting. Chair Kochmar seconded. Motion carried.
Kine: County Forward Thrust PoollKenneth Jones Pool
Jennifer Schroder prepared a memorandum to provide background information to the Council on the status of the
Kenneth Jones Pool. King County has provided the Kenneth Jones Pool balance sheet that summarizes the
operating costs and revenues for the pool. The most important item on the brief balance sheet is the subsidy level of
$442,727.00. Also noted were the comparative analysis of other cities that have taken over County facilities in the
last couple of years. The analysis includes operating expenses and revenue generation that helps to provide some
idea as to the cost of operating this facility. Attendance figures were alSo included. Parks staff are asking the
Council Committee to consider one of two options: I) to direct the City Manager to inform King County that the
City is not interested in considering the transfer of the Kenneth Jones Pool; and option 2) to direct the City Manager
to continue discussions with King County and provide funding alternatives for the transfer of the Kenneth Jones
Pool as part of the city's 2003/2004 Biennium Budget proposal. Council member Park asked if the balance sheet
included maintenance costs. Kurt Reuter responded that on-going maintenance costs were included, but not major
capital maintenance costs. David Moseley spoke about meetings with the County and sugg.e.sted that if the Council
wanted us to pursue a transfer, we would continue to work with the County for some level of support, either in
Capital contribution for the pool or some kind of operating subsidy. The School District attended one meeting with
King County and stated they had no interest in operating or contributing to the operation of the pool. Chair
Koclunar questioned termination of the agreement and asked the City Attorney to investigate this issue. Chair
Kochmar also questioned the revenue that Bellevue and Issaquah earned and what the fee structure is to generate
that revenue. David Moseley stated that if the Council wished to pursue the transfer of the pool, we would bring
forward some options and alternatives for the Council to consider.
Park moved to approve Option 2 to direct the City Manager to continue discussion with King County and
provide funding alternatives for the transfer of the Kenneth Jones Pool as part of the city' 2003/2004
Biennium Budget proposal for Council consideration at the Council's July 16th meeting. Kochmar seconded.
Motion passed.
Family Fest Memorandum of Understandin!!:
Kurt Reuter advised that the Memorandum of Understanding is virtually identical to last year, Only the dates
changed to August 23, 24, and 25 for this year and some statistics were updated, such as the additional sound
system and 2 additional canopies.
Council member Park moved to approve Family Fest Memorandum of Understanding and forward to full
Council for consideration at the July 16, 2002 Council meeting. Chair Kochmar seconded. Motion carried.
2002 Volunteer and Nei!!:hborhood Pro!!:ram Update
Jennifer Teeler introduced Kim Paterno who is job sharing with Jennifer in the Volunteer and Neighborhood
Program. Kim informed the Committee that we have had 344 volunteers this year, and those volunteers have put in
over 3000 hours. This figure does not include members of the various city commissions. We have twice as many
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, July 8 Summary
Page 3
volunteers as last year at this time. Teeler and Paterno are conducting a Volunteer Needs Assessment with all city
departments to determine how each department can best utilize volunteers. Mr. Grosch is interviewing various City
staff and will make recommendations related to his findings. Jennifer spoke about the volunteer dinner in March.
Some changes have been made, but asked that the Collill1ission make recommendations for improvements. Jennifer
also mentioned we need to find a low cost way to recognize the volunteers who contribute more than 100 hours, and
find some tools for the Volunteer Supervisors who work one-on-one with the volunteers. The volunteer program
has been growing over the past year and is now 50% of the job. The other half of the position is the Neighborhood
Program that includes the CERT program that is disaster preparedness training. We are one of the few cities in the
nation that offers a CERT training program. Other cities have been calling us for direction in setting up a similar
program in their community. In September, another CERT program will be offered, Kim spoke about the
Neighborhood Matching Fund Mini-grant program that provides up to $2,SOO when matched with in-kind donations
and volunteer hours. Two grants have been approved and three grant applications are pending. One pending grant
is for a neighborhood sign and a second sign for "Look Both Ways", and the third grant is for Steel Lake Park.
Chair Kochrnar thanked Jennifer and Kim for their efforts in the Volunteer and Neighborhood Program success and
mentioned that there have been very good comments about the CERT groups.
Tarl!et Corporation GrantJDonation Award
Brian Wilson spoke about the Target Corporation Grant. On April 10th, the Federal Way Police Department was
awarded a $400 donation toward the purchase of an HP Printer Scanner Copier Fax device. The award/donation can
be used to obtain equipment and facilitate general operations of the contract officers at the SeaTac Mall office.
Council member Park moved to authorize the Public Safety Department to accept the donation of $400 from
the Target Corporation, and forward to the full Council for approval on July 16, 2002. Chair Kochmar
seconded. Motion passed.
2002 Bulletproof Vest Partnership Grant
Brian Wilson advised the Commission that the Department is requesting approval to accept the 2002 Bulletproof
Vest Partnership Grant from the federal Office of Justice Programs for $23,244.36 including authorization to
purchase vests totaling approximately $46,488.72. Funding for the vests will be a 50/50 split between the federal
award and the Public Safety Department budget adjustment and saving:; in the 2002 salaries and benefits categories.
Council member Park asked how many vests could be purchased for the $46,488.72. Brian responded that the
Public Safety Department researched the most reasonable and cost effective vests that were of high quality for the
price. They range in price from $500 to $650 each. Council member Park also asked if there was a depreciation
reserve for the vests. Iwen Wang responded that there were no reserves since the cost of each vest is under the
threshold of$l,OOO.
Council member Park moved to accept the Commission's recommendation to accept this request for the 2002
Bulletproof Vest award in the amount of $23,244.36 including authorization to procure vests at an estimated
purchase cost of $46,488.72 using the Federal award and Public Safety Department budget savings of
$23,244.36, and to forward to the full City Council for consideration at the July 16, 2002 meeting. Chair
Kochmar seconded. Motion Passed.
Local Law Enforcement Block Grant (LLEBG) 2002 Application
Brian Wilson advised the Commission that the 2002 LLEBG application period opened on June Sth and will close
July 17th. The Bureau of Justice Assistance has earmarked $76,013 for the City of Federal Way with a local match
of $7,446 identified as 200l budget savings and carried forward into 2002. The total award is $74,459 and is for a
two-year period. The Public Safety Department is in the process of reviewing and prioritizing needs to establish the
most beneficial use of this award and will advise the Commission of the results.
2002 Washinl!ton Traffic Safety Commission Click It Or Ticket Grant
Brian Wilson told the Commission that Washington State was chosen to receive special funding for a "Click It Or
Ticket" campaign and that the Department of Public Safety participated in this venture between 5/20/02 - 6/02/02,
contributing 39.5 hours to the special patrol emphasis. These additional hours will result in a reimbursement request
of$2,024.10 to WTSc.
Council member Park moved to accept the Commission's recommendation to accept this request for the 2002
WTSC "Click It Or Ticket" reimbursement in the amount of $2,024.10, and to fonvard to the full City
Council for consideration at the July 16, 2002 meeting. Chair Kochmar seconded. Motion Passed.
2002 Dry Cleaninl! Contract
Brian Wilson advised the Commission that the Public Safety Department completed a Request for Proposal for
Police Uniform and Plainclothes Dry Cleaning Services, and received eight responses. Regency Cleaners was the
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, July 8 Summary
Page 4
lowest bidder and the most qualified based on the criteria identified in the Request for Proposal. Council member
Park asked if we currently have a contract with another dry cleaner and if this would be a change in dates in the
existing contract we have with the Bel Custom Cleaners. Brian Wilson confirmed that the effective date would be
August 1,2002 through December 3l, 2004. Council member Park requested that the Public Safety Department
ensure there is a termination clause in the contract.
Council member Park moved to accept the Commission's recommendation to award the Dry Cleaning
Services Contract to Regency Cleaners in the annual compensation of $35,000 effective August 1, 2002
through December 31, 2004, and to forward to the full City Council for consideration at the July 16, 2002
meeting. Chair Kochmar seconded. Motion Passed.
Federal Equitable Sharing Agreement
Brian Wilson advised the Commission that the existing 3-year Federal Equitable Sharing agreement is due to expire
on September 30, 2002 and that a new 3-year agreement needs to be executed in order for the Federal Way
Department of Public Safety to continue to receive federal funds from joint drug operations with the FBI and/or
DEA. There are no costs to the City for entering into this agreement. Chair Kochmar asked if the effective date of
the new agreement would be October 1,2002. Brian Wilson confmned that the new agreement would be effective
October 1,2002 through September 30, 2005. Council member Park moved to approve the 3-year Federal
Equitable Sharing Agreement commencing October 1,2002 through September 30,2005 and to forward to
the full City Council for consideration at the July 16,2002 meeting. Chair Kochmar seconded. Motion
Passed.
PENDING ITEMS
. Safety of 21st Avenue S.W. and 304th Street
. Internet Safety
. Future Development of 5 Acres at Celebration Park
. Lakota Park
. Group Homes
. Historical Society
. Fireworks in the City
NEXT MEETING
August 12,2002,4:00 p.m. in the Mt. Baker Conference Room
ADJOURNMENT
Meeting adjourned at 5:00 p.m.
5.A
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE
Date:
From:
August 5,2002
Karen Pettingell, Chair \.()f
Human Servi es Co ission
David Mose ager
2003 CDB Pro sed Use of Funds; Cancellation & Reallocation of
Previously Awarded Projects
Via:
Subject:
Background
The Human Services Commission is pleased to present the 2003 Community
Development Block Grant (CDBG) Proposed Use of Funds. The Council Committee is
asked to review the funding recommendations and forward them to the full City Council
for final approval. Included with this memo is: (1) the 2003 CDBG Proposed Use of
Funds as of July 22, 2002; (2) a Recommendation Comparison; (3) a summary of the
revised estimate of 2003 CDBG funds that includes a breakdown of the amount of
funding available in each funding category for 2003; (4) a contingency plan providing
guidelines for adjusting grant awards should the funds available increase or decrease;
(5) recommended funding conditions for 2003 capital projects and public service
programs; (6) project descriptions for each application, (7) a two-page overview of the
CDBG program guidelines, (8) Correspondence from Washington State Youth Soccer
Association rNSYSA) and Domestic Abuse Women's Network (DAWN) canceling
previously funded projects; and (9) a reference copy of the City's CDBG Funding
Strategies, 2000-2003.
The Council received a copy of the Commission's preliminary recommendations for the
2003 CDBG program based on the original grant estimate with recaptured funds for a
total preliminary allocation of $583,425. On June 24, 2002, the Human Services
Commission passed a motion to cancel the Washington State Youth Soccer
Association (WSYSA) CDBG Project #CO0412 in the amount of $75,000 and to cancel
the Domestic Abuse Women's (DAWN) Shelter Expansion Project (2002 CDBG Project)
in the amount of $25,000. These projects were canceled by the applicants and must be
formally cancelled and the funds reallocated by the City of Federal Way. In addition, on
July 15, the City received a revised grant estimate of $627,664 (detailed in attachment
3). The cancellation of the two projects brings the amount available to distribute for
Federal Way's 2003 CDBG program to $727,664,
Recommendation Process
The total amount of funds available for the year 2003 is estimated at $727,664. Federal
regulations limit the amount of CDBG funds that can be allocated for public service
programs and planning and administration activities, The Human Services Commission
made their recommendations based upon the July 15 estimates of funds available in
the following funding categories:
Ç\-\
$567,253
for capital projects (including $85,088 available to eligible economic
development applications)
for public service programs
for planning and administration activities,
total available for 2003 CDBG Program
$ 95,640
$ 64,771
$727,664
On April 23, 2002, applications were received for capital projects and public service
programs, Thirteen proposals requested a total of $719,024. Of that total, $560,000
was requested for capital projects and $159,024 was requested for public service
programs. One capital project application was submitted which is eligible for the City's
fifteen percent (15%) economic development set-aside.
During weekly meetings, the Commission carefully reviewed each application and
interviewed all applicants before developing a preliminary recommendation. The
Commission then hosted a public hearing to collect citizen comments on the preliminary
recommendations. These comments were considered as the Commission continued
deliberations and voted on the Proposed Use of Funds (Attachment 1). The
Commission faced the difficult task of how to allocate the limited resources to best
assist low- and moderate-income residents of Federal Way. During discussion of the
public service projects, the Commission passed a motion that the Council consider fully
funding the City's Domestic Violence & Victim Advocacy Program from the General
Fund budget.
At the July 22 Commission meeting, the Commission passed a motion to recommend
allocating $485,000 of the capital funds available and carrying forward the balance of
available capital dollars, $82,253, to 2004 unless the Human Services Commission
requests new applications for funds and/or additionàl Council action is taken to allocate
funds, After further research, Staff reported that the City of Federal Way is obligated to
allocate all its 2003 CDBG capital funds in accordance with the King County
Consortium's schedule for submission to HUD and requested that the Commission
reconsider its recommendations, The Human Services Commission finalized the 2003
CDBG Proposed Use of Funds at the July 22, 2002 Commission meeting. The
Commission's recommendation for the allocation of the $95,640 available for public
service programs and the $567,253 available for Capital Projects is detailed in the 2003
CDBG Proposed Use of Funds as of July 22, 2002. (Attachment 1)
The Commission also reviewed the Federal Way Housing Repair program and
recommends continued funding at the $120,000 level for 2003. The 2003 budget for
administering Federal Way's CDBG program is $66,606. An additional $20,000 has
been requested from King County to cover existing administrative costs. Any remaining
funds would be applied toward the cost of developing a Consolidated Housing and
Community Development Plan for Federal Way,
The final amount of the 2003 CDBG entitlement will not be known until December of
2002. The Commission has developed a Contingency Plan should the amount of funds
increase or decrease in any of the funding categories. Please see the Contingency
Plan for detailed information (Attachment 4). In addition, the Commission recommends
~-L-
conditions of funding for the capital projects and public service programs to address
specific concerns identified during the application review process (Attachment 5).,
The Commission is confident that the Proposed Use of Funds complies with local and
federal statutory guidelines. At the same time, it offers a diverse portfolio of projects
and programs that predominantly benefit low- and moderate-income individuals.
Committee Recommendation
The Committee recommends canceling the following projects and reallocating the
funds to 2003
- Washington State Youth Soccer Association (WSYSA), CDBG Project
#CO0412 in the amount of $75,000 and
- DAWN Shelter Expansion, 2002 CDBG Project, in the amount of $25,000.
The Committee further recommends approval of the 2003 Community Development
Block Grant Proposed Use of Funds including the reallocation of funds from
cancelled CDBG projects, as presented by the Human Services Commission and
modified by the Committee. This recommendation is forwarded to the full City
Council for consideration at the September 3,2002 meeting.
ApPROVAL OF COMMITTEE. REPORT: .
Committee Member
Committee Member
Committee Chair
(\-5
2003 CDBG Proposed Use of Funds as of August 5, 2002
Project/Program
Capital Projects
Friends of Youth [1]
Griffin Home Rehab
FUSION. FWCCN
Transitional Housing Homeless Women & Children
Children's Therapy Center [1]
Building Addition
City of Federal Way. Thompson Property [2]
Neighborhood Park Development
Community Housing Assistance Program [1]
Ocean Ridge Apartments Child Care
Federal Way Housing Repair Program
Emergency Grants, Deferred Payment & Affordable
Monthly Payment Home Repair Loans
Federal Way. Additional Planning & Administration
Administration of Federal Way CDBG
Program/Consolidated Housing and Community
Development Plan
Unallocated Capital Funds
Capital Projects Sub-totals
$
$
Request
Max Request
Min. Request
$ 15,000
$ 15,000
Proposed
City CDBG Funding Strategy & Project Description
$
15,0001 #1: Develop a range of housing opportunities
Renovation of McEachern House. one of two houses at the Griffin
Home site that has served teenage boys for 30 years.
125,õõõl #1: Develop a range of housing opportunities
Funds will be used to purchase two condominiums for housing
families in transition in the Federal Way community.
Max_¡ $
Min. $
$
$
$
$
$
$
$
$
$
$
$
$
30,0001#3: Address human service needs
Funds will be used for construction costs of a building addition that
will enable CTC to meet the large and growing demand for
intervention services.
75,0001#2: Strengthens City's infrastructure and stimulate economic
development
Funds to develop the Thompson Property neighborhood park to
serve the immediate area at the 2200 block of South 333rd Street.
$
$
100,0001#3: Address human service needs
Funds will be used for construction costs of an affordable childcare
facility in Federal Way serving up to 20 children ages 0-
Kindergarten.
120,OO~#3: Address human service needs
Emergency grants, affordable monthly payment loans and deferred
payment housing repair loans for low- and moderate-income
homeowners.
$
$
20,0001#3: Address human service needs
Funds will be used to administer the City's CDBG program and be
applied towards the cost to prepare a Consolidated Housing and
Community Development Plan for Federal Way
»
r-+
r-+
Q.)
()
~
3
CD
~
.-+
~
$
$
82,253
567:2531 available to allocate - $567,253 (7/15/02 estimate)
(2003 CDBG estimate + recaptured funds see allocation worksheet)
[1] See attached conditions recommended by the staff
[2] Eligible as economic development. Fifteen percent of the annual CDBG allocation will be targeted toward projects categorized under this category ($82,770).
::Þ
J:
08/01/2002 11: 13 AM
;p
\
lY
. 2003 CDBG Proposed Use of Funds as of August 5, 2002
Project/Program
Public Services
City of Federal Way. City Attorney's Office [1]
Federal Way Domestic Violence Unit
Community Health Centers of King County
Federal Way Dental Access
Emergency Feeding Program [1]
Federal Way Emergency Feeding Program
Federal Way Norman Center, YMCA
CARES Childcare Subsidy Program
Federal Way Senior Center [1] .
Adult Day Care & Nutrition
Institute for Family Development [1]
PACT (Parents and Children Together)
Hearing, Speech & Deafness Center (HSDC) [1]
Parent-infant-Program (PIP: Parent Support Program)
Public Services Sub-totals
City of Federal Way - Human Services
Planninç¡ and Administration
Planning and Admin. Sub-totals
TOTAL REQUESTS
[1] See attache"
1itlons recommended by the staff.
08/011200211:13 AM
$
Request
32,500
$
11,000
$
7,800
$
55,693
$
$
12,031
$
$
$
$
$
Proposed
City CDBG Funding Strategy & Project Description
$
20,0001#3: Address human service needs
Funds are requested for a part-time domestic violence victim
advocate, and a part-time investigator.
11 ,ooõ #3: Address human service needs
Funds will be used to provide operative, preventative, restorative,
and emergency dental care to low- and moderate-Income Federal
Way residents.
$
$
5,0001#3: Address human services needs
Provide nutritionally balanced and culturally sensitive food packs to
Federal Way residents in emergency hunger situations.
$
39,1401#3: Address human service needs
The grant will be used to provide child care scholarships for low to
moderate-income families in Federal Way who need quality
childcare for their school age children.
12;5õõ #3: Address human service needs
The grant would fund additional meals for low-income seniors and
additional services for senior citizens experiencing
dementia/Alzheimer disease.
$
$
8,0001#3: Address human service needs
Funds will be used to deliver in-home counseling, skill building and
support services to high risk children and their families in the City of
Federal Way.
-'#3: Address human service needs
Funds will be used to underwrite the parent support group of PIP,
which includes group and individual counseling as well as
necessary interpreter services.
95,6401 available to allocate est. as of 7/15/02 - $95,640
$
64,7711#3: Activity 4: Administer City's CDBG program.
Funds will support grant administration and special planning
pro/ects.
64,7711avallable to allocate est. as of 7/15/02 - $64,771
(Additional funds requested out of capital)
727,6641$727,664, Total available to allocate per 7/15/02 estimate
City of Fel._.al Way
2003 CDBG Recommendation Comparison
Applicant
Project/Program
Request
Prelim Funding Est. of Funds
6/24/02 Available'
Adj. Funding
7/16/02
7122/02 HSC
Recom.
08/05/02 HSC
Recom.
Capital Projects $ 467,253
1 Friends of Youth Griffin Home. Rehab $ 15,000 $ 15,000 $ 15,000 $ 15,000
2 Fusion Transitional Housing for Women & Children $ 240,000 $ 200,000 $ 225,000 $ 125,000
3 Children's Therapy Center Building Addition $ 30,000 $ 29,946 $ 30,000 $ 30,000
4 City of Federal Way. Parks, Rec & Cult. Svcs Steel lake Soccer Field Renovation $ 100,000 nla nla nla
5 City of Federal Way. Parks, Rec & Cult. Svcs Thompson Property. Neighborhood Park Development $ 75,000 $ 75,000 $ 75,000 $ 75,000
6 Community Housing Assistance Program" Ocean Ridge Apartments Daycare $ 100,000 $ 75,000 $ 82,253 $ 100,000
King County Housing & Community Dev. Federal Way Housing Repair Program $ 120,000 $ 120,000 $ 120,000 $ 120,000
City of Federal Way. Human Services Additional P&A Requested $ 20,000 $ 20,000 $ 20,000 $ 20,000
Addt'l Recaptured Funds. Est. as of 07/08102 $ 100,000
Unallocated Capital Funds $ 82,253
Capital Project Funds $
700,000 $
534,946 $
567,253 $
567,253 $
567,253
:r
-6'"
Applicant
Project/Program
Request
Est. of Funds
Available'
Adj. Funding
7116/02
7122/02 HSC
Recom.
08/05/02 HSC
Recorn.
Public Service Projects
$
95,640
7 City of Federal Way. City Attorney's Office Domestic Violence Investigation and Victim Advocacy $ 32,500 $ 20,000 $ 20,000 $ 20,000
8 Community Health Centers of King County Federal Way Dental Access $ 11.000 $ 11,000 $ 11,000 $ 11,000
9 Emergency Feeding Program Federal Way Emergency Feeding Program $ 7,800 $ 5,000 $ 5.000 $ 5,000
10 Federal Way Norman Center YMCA CARES Program (Children Active in Recreation and $ 55,693 $ 35,000 $ 35,109 $ 39,140
Education Servicesl
11 Federal Way Senior Center Adult Day Care Nutrition $ 25,000 $ 12,500 $ 12,500 $ 12,500
12 Institute for Family Development PACT (Parents and Children Together) $ 12,031 $ 7,214 $ 12,031 $ 8.000
13 Hearing, Speech & Deafness Center Parent. Infant. Program (PIP): Parent Support Program $ 15,000 $
Public Service Funds $ 159,024 $ 90.714 $ 95,640 $ 95,640 $ 95,640
City of Federal Way. Human Services
Planning & Administration
64,771
727,664
þ
.-
õr
C)
::r
3
CD
::J
.-
'Preliminary estimate of funds available..final allocation will not be received until December 2002. Assumes $20,000 additional P&A and $120,000 designated to home repair.
"Application for Special 2002 COBG funds indicated would like to be considered as part of 2003 allocation process.
N
--'--'---- -._~ ."
Attachment 3
CITY OF FEDERAL WAY
2003 CDBG Funding, Revised Estimates
7/15/02
Funding Category Original Estimate Revised Estimate Level of
4/17/02 7/15/02 Increase/(Decrease)
Capital $403,321 $467,253 $ 63,932
Public Service $ 90,714 $ 95,640 $ 4,926
Planning & Admin $ 57,765 $ 64,771 $ 7,006
Cancelled Projects $100,000 $100,000 No Change
not in KC Estimate*
Recaptured Funds $ 31,625 $ 0 ($ 31,625)
not in KC Estimate**
TOTAL $683,425 $727,664 $ 44,239
*The two projects being cancelled as part of Federal Way's CDBG program totaling
$100,000 are not included in County estimate but funds will be available to allocate for
2003.
**Recaptured funds from 2001 CDBG projects not included in the County's April 17
estimate are reflected in additional capital funds in the July 15 estimate.
Based on July 15, 2002 Estimate
Funding Category Estimate Available
to Allocate in 2003
Capital Projects $567,253
Public Service $ 95,640
Planning & Admin $ 64,771
TOTAL $727,664
(\~\
Attachment 4
Draft 07/22/02
CITY OF FEDERAL WAY
2003 CDBG CONTINGENCY PLAN
The allocation process for 2003 Community Development Block Grant (CDBG) funds is based upon an
estimate of what funds will be available that year. The City will not be informed of its exact grant amount
until December 2002. For this reason, the allocation process includes a contingency plan. The plan allows
for adjustment up or down based upon the final grant amount.
SHOULD THE GRANT AMOUNT INCREASE OR ADDITIONAL FUNDS BECOME AVAILABLE:
Capital Projects -- The City will apply the increase in the amount of CDBG funds as follows:
~ If additional funds are received in excess of the $82,253 of unallocated capital funds, funds will be
carried over to the 2004 CDBG program year unless the Human Services Commission requests
new applications for funds and/or additional Council action is taken to allocate funds.
Public Service Programs - The City will apply the increase in the amount of CDBG funds as follows:
~ Any additional funds will be allocated proportionately to:
(1) Institute for Family Development - PACT (Parents and Children Together) to the requested level
of $12,031, then to
(2) Federal Way Norman Center, YMCA - CARES Childcare Subsidy Program to the requested
level of $55,693.
~ If additional funds are received, funds will be carried over to the 2004 CDBG program year unless
Human Services Commission requests new applications for funds and/or additional Council action is
taken to allocate funds.
Planning and Administration - The City will apply the increase in the amount of CDBG funds as follows:
~ Any additional funds for planning and administration activities will be allocated to Planning and
Administration to cover existing administrative costs for Federal Way's CDBG program. Funds not
needed for administration of Federal Way's CDBG program will be applied toward the costs of
developing a Consolidated Housing and Community Development Plan.
SHOULD THE GRANT AMOUNT DECREASE:
Capital Projects - The City will decrease the amount of CDBG funds allocated for capital projects as
follows:
~ Decreases will be made to all 2003 CDBG Capital Projects except Fusion - FWCCN - Transitional
Housing for Homeless Women & Children; in proportion to the percentage decrease in grant funds.
These projects are: Friends of Youth-Griffin Home Rehab; Children's Therapy Center - Building
Addition; City of Federal Way - Thompson Property - Neighborhood Park Development; Community
Housing Assistance Program - Ocean Ridge Apartments Child Care; Federal Way Housing Repair
Program; and, Federal Way - Additional Planning & Administration,
1\-<b
Draft 07/22/02
Public Service Programs - The City will decrease the amount of CDBG funds allocated for public service
programs as follows:
);> Decreases will be made to all 2003 public service programs in proportion to the percentage
decrease in grant funds. These programs are: Community Health Centers of King County - Dental
Access Program, City of Federal Way, City Attorney's Office - Domestic Violence Unit; Federal Way
Norman Center, YMCA - CARES Child Care Subsidy Program; Emergency Feeding Program -
Federal Way Emergency Feeding Program; Federal Way Senior Center - Adult Day Care; and,
Institute for Family Development - PACT (Parents and Children Together),
Planning and Administration -- The City will decrease the amount of CDBG funds allocated for CDBG
planning and administration as follows:
);> Funding for planning and administrative activities will be decreased.
f\-~
Draft 07/22/02
Attachment 5
2003 CDBG ALLOCATIONS PROCESS
Funding Conditions for Capital Projects and Public Service Projects
The first condition applies to all capital funded projects. The second condition applies to all
2003 CDBG projects funded. Following that, are specific conditions for projects recommended
for funding. The specific condition(s) address concerns that Staff and the Commission
discussed as they reviewed the applications.
All 2003 CDBG Capital Projects
1. Federal Way 2003 CDBG Capital Projects will contract with the King County Department
of Community and Human Services.
All 2003 CDBG Projects
2. An environmental review of Federal Way awarded CDBG projects must be completed by
King County before contracts will commence. All projects must comply with Community
Development Block Grant Program Regulations (24 CFR Part 570) and applicable King County
Consortium policies as outlined in the King County Consolidated Housing & Community
Development Plan for 2000-2003. as amended. All CDBG projects shall comply with all
applicable federal, state, and City laws including, without limitation, all City codes, ordinances,
resolutions, standards and policies, as now exist or hereafter adopted or amended including
land use and/or building permit requirements and processes.
Friends of Youth - Griffin Home Rehab
a.
Verification from King County that the project quàlifies under a CDBG National
Objective.
FUSION - FWCCN - Transitional Housing for Homeless Women & Children
a.
The proposed project must comply with King County siting policies as a condition of
funding. King County siting policies are available upon request from the City of Federal
Way CDBG Coordinator.
Children's Therapy Center - Building Addition
a.
Verification that at least 51 % of the total membership qualifies as low- and moderate-
income under the Official HUD income Guidelines or that the project qualifies under
another CDBG National Objective.
b.
A data collection form to collect low- and moderate-income information is approved by
CDBG staff,
~-'G
Page 1 of 2
Draft 07/22/02
Community Housing Assistance Program - Ocean Ridge Apartments Child Care
a.
A security interest in the property is granted to King County as outlined in Policy 2 of the
King County Consortium Consolidated Housing and Community Development Plan, as
amended;
or, alternatively,
The agency submits correspondence why it is not feasible legally for the property owner
to comply with the Consolidated Plan Policy and submits a proposed alternative to the
City of Federal Way for consideration and approval. Any proposed alternative is
contingent upon King County's written approval.
City of Federal Way - City Attorney's Office - Federal Way Domestic Violence Unit
a.
Domestic Violence Unit staff will work with CDBG staff to develop an outcome measure
for 2003.
Emergency Feeding Program - Federal Way Emergency Feeding Program
a.
Federal Way Emergency Feeding Program funding is contingent upon the Federal Way
Emergency Feeding Program receiving funding from Federal Way's 2003 Human
Services General Fund for a minimum of $5,000.
b.
Funds awarded, as part of Federal Way's 2003 CDBG program, must be used to provide
additional units of service above that provided by a 2003 Federal Way Human Services
General Fund award.
Federal Way Senior Center - Adult Day Care & Nutrition
a.
Federal Way Senior Center staff will work with CDBG staff to develop performance
measures for 2003.
Institute for Family Development - PACT (Parents and Children Together)
a.
Institute for Family Development - PACT funding is contingent upon the PACT Program
receiving funding for Federal Way's 2003 Human Services General Fund for a minimum
of $3,000.
b.
Funds awarded, as part of Federal Way's 2003 CDBG program, must be used to provide
additional units of service above that provided by a Federal Way 2003 Human Services
General Fund award.
Hearing, Speech & Deafness Cent-er (HSDC) Parent Infant Program (PIP)
a.
'.'erific3tion that at least 51 % of the total membership qualifies as low and moder3tc
income under the Official HUD income Guidelines or that the project qualifies under
another CDBG National Objective.
b.
A dat3 collection f-orm to collect 10'1.' and moder3te income inf-ormation is approved by
CDBG staff,
A-\ \
Page 2 of 2
Attachment 6
2003 CDBG APPLICATION FOR CAPITAL PROJECTS SUMMARY
Title:
Category:
Request:
Minimum:
Griffin Home - Rehab
Capital Projects
$15,000
$15,000
Applicant:
Friends of Youth
One Sentence Use of Funds:
Renovation of McEachern House, one of two existing buildings at the Griffin Home site that has
served teenage boys for 30 years. The building's systems are tired and outdated and need
significant work
Eligible Activity: Public Facility
National Objective Low and Moderate Income Benefit - Limited Clientele - Presumed
Benefit - abused & neglected children
ESA: To Be Determined
local Strategy
#1: Develop a range of housing opportunities aimed at increasing the supply of affordable
housing to accommodate the projected growth in low- and moderate-income households.
Create housing opportunities for seniors, youth, and special needs groups and impact the
availability of transitional housing and emergency shelter,
Project Description
Griffin Home is one of the few remaining residential programs providing regional 24-hour
comprehensive treatment. The Griffin Home campus in ~enton currently consists of two 1960
era homes, McEachern House and Matsen House. McEachern House provides treatment for
youths with a history of juvenile offenses and contains offices for a specialized therapeutic foster
care program that trains, recruits, and licenses foster care parents for the community, Matsen
House treats sexually abused and abusive boys, and contains an on-site public school staffed
by Renton School District.
Funding is being requested to pay for a portion of the rehab of McEachern House, This work
will be the second phase of a three-phase process of renovation. In phase-one, two new foster
care homes will be built on the 5.5-acre Griffin Home site. Each of the homes will serve four
boys. Once completed the residents of McEachern House and Matsen House will be
transferred to the new facilities temporarily until renovations are complete on each building in
phase two and three of the project. Once all three phases of the project are completed, the
amount of specialized foster care beds will increase from 20 to 50.
Renovation of McEachern House will address the deficiencies of the building's physical
structure. The condition of the facility has placed future DSHS licensing in jeopardy. Proposed
renovation will include: gutting much of the existing building's interior, replumbing, upgrading
the electrical system, reconfiguration of interior spaces, installation of energy efficient windows,
remodeling of the kitchen, replacing the roof, replacing the deck, new flooring and painting
throughout. The focus is toward energy efficient materials and very durable materials that
require low maintenance.
Feasibility
r.. - \'L
Demonstrated Need and Effect of Project .
The application states that since 1987, 80% of residential programs similar to Griffin Home have
closed statewide. According to Washington State DSHS, there are only 6,000 licensed foster
care home and residential program "beds" available in the state but 10,000 youth are seeking
spaces in those programs. For each of the 12 beds at McEachern House, three boys are not
accepted for each one that is. Over the past 46 years, more than 2,000 boys have passed
through the Griffin Home program. With the redeveloped site, it is estimated that a minimum of
5,300 boys can be served in the next 46 years.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The total cost of phase two of the Griffin Home project is $1,371,349. The applicant is
requesting that $15,000 of Federal Way CDBG funds or 1.1% of the project costs.
Demographic information on the residents of the Griffin Home is not available as residents come
from various facilities and backgrounds.. The applicant is requesting $397,500 in CDBG funds
from King County cities and the CDBG Small Cities and Unincorporated funds for 29% of the
estimated cost. Friends of Youth have a capital campaign underway to approximately $4.5
million for the three-part redevelopment of the Griffin Home. The population of Federal Way
represents 4.7% of King County's population (April 2001 figures).
The costs of the remodel appear to be high for the square footage of the building, This may be
somewhat mitigated by the use of more durable construction and fixtures to ensure longer use
with the type of client being served. Additional costs may be associated with remodeling a
building of this age. Review of the final budget would be completed before any CDBG contracts
being completed.
Capacity of Applicant (to manage and/orprovide long-term operating support)
Friends of Youth have the experience and development team to successfully complete this
project. The assembled development team has successfully completed projects similar in
scope.
Project Revenue Sources
Federal Way CDBG 2003
Other CDBG
Private
TOTAL COST
$ 15,000
$ 382,500
$ 973,849
$ 1,371,349
2002 Funds Received
Federal Way Share
$0
1.1%
J\. - t:>
2003 CDBG APPLICATION FOR CAPITAL PROJECTS SUMMARY
Title:
Category:
Request:
Minimum:
FUSION - Transitional Housing for Homeless Women & Children
Capital Project
$240,000 ($120,000 x 2 units)
$160,000 ($80,000 x 2 units)
Applicant:
Federal Way Community Caregiving Network
One Sentence Use of Funds
Funds will be used to purchase two condominiums for housing families in transition in the
Federal Way community.
Eligible Activity: Public Facilities and Improvements
National Objective: Low and Moderate Income Benefit - Limited Clientele - Homeless
persons.
ESA: To Be Determined
Local Strategy
. #1: Develop a range of housing opportunities aimed at increasing the supply of affordable
housing to accommodate the projected growth in low- and moderate-income households.
Create housing opportunities for seniors, youth, and special needs groups and impact the
availability of transitional housing and emergency shelter.
Project Description
This project will assist FUSION in acquiring two condominium units in Federal Way.
The units will be used to provide low cost transitional housing. Homeless families are
housed in FUSION condominiums and are responsible for paying 30% of their
resources for case management services, capped at $300. The agency covers the
phone and condo dues and 50% of utilities. The program serves as a bridge between
emergency housing and public housing for women and their young children. Families
are screened and placed by the South King County YWCA and can stay for a period of
six months to one year. The goal of the program is to assist familie~ in achieving self-
sufficiency by providing low cost housing and other services as needed. The request is
to purchase the eighth and ninth condominium owned by FUSION to serve as
temporary homes for women and their children. All units are located in Federal Way.
If funded, FUSION will locate and purchase the condominium by mid- to late-2003,
Feasibility
Demonstrated Need and Effect of Project
The applicant cites City of Federal Way Human Services Comprehensive Plan statistics noting
that about 13% of the Federal Way population is at median income or below and that more than
150 homeless children were enrolled in the Federal Way School District in 1995. The Plan also
states that many Federal Way residents are at risk due to low incomes and high housing costs.
The applicant notes that since there are no emergency shelters in Federal Way, the homeless
rely on regional services such as the Federal Way Community Caregiving Network (FWCCN)
f\-\L.\
for motel vouchers. Approximately 75% of the calls the FWCCN receives on their emergency
assistance phone line for shelter are from women and children.
The applicant also notes that the six condominiums currently operated for transitional housing
are never vacant for more than a few weeks. In 2001 r 75% of the families served in FUSION
condominiums moved into permanent housing.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The applicant has received cost estimates from a local real estate agent that appear within
reason. The applicant has successfully located condominiums within budget for past CDBG
awards. FUSION also notes that if the zoning restrictions of the City of Federal Way are
removed, condominiums could be purchased at a lower cost.
The demographics for the past year indicate that the program is being utilized by neighboring
cities. As the program grows, requests for funding to neighboring jurisdictions may be in order.
Capacity of Applicant (to manage and/or provide long-term operating support)
FUSION is volunteer-run agency, As additional units are added to the agency's portfolio,
concern increases regarding the capacity of the agency to raise annual operating funds to
support each unit. Those costs include operating and maintenance expenses for each unit and
a contract with South King County YWCA for case management. This is not a yet a major
concern as the agency has slowly increased their program to six units. FUSION began their
transitional housing program in 1993,
Project Revenue Sources
Federal Way CDBG $240,000
Other $ 0
TOTAL COST $240,000
2002 Funds Received
Federal Way Share
None
100%
Ç\ - \.:)
2003 CDBG APPLICATION CAPITAL PROJECT SUMMARY
Title:
Category:
Request:
Minimum:
CTC - The Bridge to a Brighter Future
Capital Project
$ 30,000
$15,000
Applicant:
Children's Therapy Center
One Sentence Use of Funds
Funds will be used for construction costs of a building addition that will enable Children's
Therapy Center to meet the large and growing demand for early intervention services.
Eligible Activity: Public Facility
National Objective: Low and Moderate Income Benefit - Limited Clientele - Agency Maintains
Proof
ESA: To Be Determined
Local Strategy
#3: Address human services needs which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of their lives.
Project Description
Children's Therapy Center (CTC) provides pediatric therapy and early intervention services for
South King County children with developmental delays and neuromuscular disorders. The
current facility is a converted home that was designed to serve about 150 kids per month. CTC
is now serving over 250 kids per month, which greatly limits the agency's ability to effectively
serve all of the children being referred to the agency, Additionally, a federal law requires
centers like CTC to provide services for children with disabilities in locations where typically
developing children participate (Natural Environments). As one strategy to comply with the law,
CTC has decided to expand their programs and services to include typically developing
children.
In order to continue to meet the early intervention needs of South King County children, CTC
must add a second story of about 3,000 square feet to the existing facility. The downstairs will
consist of two large classrooms for inclusive playgroups, three therapy rooms, each uniquely
designed to meet the developmental needs of young children, one therapy room designed for
older children with special needs, a medical exam room and a multi-purpose room for
educational and recreation groups.
The second floor will include room for therapists, teachers, and family resource coordinators to
have workspace, keep reference materials, and hold team meetings, The space will also
include a computer room, conference room, and parent room as well as a kitchen and bathroom
where children with disabilities can practice their "life and self help skills. n
f\-\lø
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
The applicant cites an unnamed recent Health and Human Services Community Assessment
that states that South King County is the fastest growing region in King County, has the largest
percentage of children and consequently the most children with developmental disabilities.
Another area of concern is the large percentage of ethnic minority, immigrant and low-income
families who statistically have a higher percentage of children with developmental delays and
disabilities. The application also states that a significant number of women receive inadequate
prenatal care combined with a very large percentage of teenage mothers results in a high
number of pre-term, low-weight and special needs babies.
The applicant states that they are not able to serve over 100 children who were referred last
year. Children have to wait 30 to 60 days after a referral before they can access services and
there are no other agencies in the community to take the overflow.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The estimated 2004 demographics provided indicate that 5% of CTC's clients are expected to
come from Federal Way. Federal Way is being requested to fund 3% of the project. The
project has been awarded $165,000 from King County CDBG funds contingent upon local
support. CDBG funds are also being requested from other cities totaling $155,000. The
project budget appears high and includes items that are not eligible for CDBG Capital funds
such as $135,000 for a feasibility study and $100,000 for program planning and development.
Capacity of Applicant (to manage and/or provide long-term operating support)
The CTC has been in existence for 23 years and has been through five expansions. The
program has diversified sources of operating funds.
Project Revenue Sources
Federal Way CDBG
Other CDBG Funds
Private Funds/ln-Kind
TOTAL COST
$ 30,000
$ 320,000
$ 650,000
$1,000,000
2002 Funds Received
Federal Way Share
$0
3%
~-ll
2003 CDBG APPLICATION CAPITAL PROJECT SUMMARY
Title:
Category:
Request:
Minimum:
Thompson Property - Neighborhood Park Development
Capital Project
$75,000
$75,000
Applicant:
City of Federal Way Parks, Recreation and Cultural Services
One Sentence Use of Funds
The application requests funds to develop the Thompson Property neighborhood park to serve
the immediate area at the 2200 block of South 333rd Street.
Eligible Activity: Public Facility
National Objective: Low and Moderate Income Benefit - Area Benefit
ESA: To Be Determined
Local Strategy
#2: Prioritize and fund projects that strengthen the City's infrastructure and stimulate economic
development. Approximately 15% of the annual CDBG allocation will be targeted toward
projects categorized under this strategy,
Project Description
The Thompson Property was acquired with CDBG funds in 1997, The City's long-term goal is to
develop this property into a neighborhood park serving this area. The proposed park is in the
identified City of Federal Way CDBG Grant eligible area and is part of U.S. Census Tract
#303.03.
Tract 303.03 Stats:
Population = 7,054
# of households = 3,269
# of single-parent households = 425
# of Households children age 0-18 = 896
Greater than 51 % of the households are low and moderate income.
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
The applicant cites the U.S. Census information provided above noting the large amount of
children in this low- and moderate-income neighborhood.
This neighborhood is landlocked by two very busy roads and two large highways. The children
and families of this neighborhood cannot walk to a nearby park without crossing one of these
major roads. No public park currently serves the 896 children in this neighborhood,
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
No other funding sources are identified for this project. The applicant states CDBG funds will
help the City of Federal Way leverage these funds to incorporate volunteers, develop in-kind
contributions and continue public and private partnerships with many of the park user groups in
order to help reduce development costs.
~-\~
Capacity of Applicant (to manage and/or provide long-term operating support)
The Parks, Recreation and Cultural Services department has managed several CDBG projects
in the past. They include access ramp and restrooms at Dumas Bay Center, an elevator at
Klahanee Senior/Community Center, and a field renovation at Mark Twain Elementary.
Project Revenue Sources
Federal Way CDBG
Other CDBG Funds
Private Funds/In-Kind
TOTAL COST
$75,000
$ 0
$ 0
$75,000
2002 Funds Received
Federal Way Share
$0
100%
~-\~
2003 CDBG APPLICATION FOR CAPITAL PROJECTS SUMMARY
Title:
Category:
Request:
Minimum:
Ocean Ridge Apartments Daycare
Capital Project
$100,000
$ 75,000
Applicant:
Community Housing Assistance Program, Inc,
One Sentence Use of Funds
Funds will be used for construction costs of an affordable childcare facility in Federal Way,
serving up to 20 children ages O-Kindergarten.
Eligible Activity: Public Facilities and Improvements
National Objective: Low and Moderate Income Benefit - Limited Clientele - Agency Verified.
ESA: To Be Determined
Local Strategy
#3: Address human services needs which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of their lives.
Project Description
This proposed project is to renovate one apartment into an affordable licensed childcare facility
to serve up to 20 children ages 0 to 5 years old. The childcare facility will be located at the
Ocean Ridge Apartments, an affordable housing project of 192 units, The proposed facility will
be available to families and individuals earning no more than 51 % of King County median
income. Participants will be eligible for subsidies from the Washington State Department of
Social and Human Services. The applicant has entered into a Letter of Intent to Provide
Daycare Services with Auburn Christian Action Program (ACAP) Child and Family Services,
ACAP Child and Family Services is experienced in providing affordable childcare in South King
County. When renovations are completed CHAPA, as owner of the property, will enter into a
rent-free lease with ACAP to staff and operate the Ocean Ridge childcare facility.
The childcare facility is part of the applicant's overall strategy to offer social service programs to
residents and the community as a whole, Other onsite services at Ocean Ridge include: a
learning center, an onsite public safety program, the APPLE Parenting Program, and ESL
classes.
Feasibility
Demonstrated Need and Effect of Project
The applicant states the proposed project will address the need for additional affordable
childcare services in the area and the shortage of community programs serving families and
children. According to United Way of King County's study titled: "Health and Human Services
Community Assessment 2002-2004 Target Goals," the cost of childcare presents a significant
challenge to working families in King County. The study offered a South County Regional
Profile that cites: a long waiting list for its childcare subsidy program, a shortage of childcare
slots in South King County, less infant care than for other ages, and an affordability gap for
childcare.
¥\-2-0
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The applicant estimates that 65% of the clients served by this project will come from Federal
Way. The City is being asked to fund 58% of the project.
The overall project budget appears reasonable. The project budget includes some costs that
are not CDBG eligible. The applicant will seek supplemental funds for equipment and non-
CDBG eligible items from the State Office of Community Development's Community Services
Facility Program, or other funding source, The applicant has stated that they are prepared to
pay the remainder of the project if additional grant funds cannot be secured.
Due to regulations of the Department of Housing and Urban Development (HUD), CHAPA may
not be an eligible recipient to receive funding for the project. Options for funding the project are
being researched and staff will update the Commission on this issue.
Capacity of Applicant (to manage and/or provide long-term operating support)
Community Housing Assistance Program is a nonprofit organization formed in 1991 currently
serving 8,200 low-income families totaling 32,000 individuals. CHAPA acquired the Ocean
Ridge apartment complex in 2001 and converted it to a tax credit property to provide affordable
housing. The Ocean Ridge Apartment Daycare would be the first CDBG project for CHAPA in
South King County. CHAPA has acted as facilitator for two similar childcare facilities serving
low and moderate-income families in California. The Crescent Village Apartments with 112
units apartment started a daycare in January 1999 and the Mission Village Terrace Apartments
with 84 apartment units started a daycare in 2000, ACAP has provided an operating budget for
the Ocean Ridge Daycare estimating that $105,000 would be received from DSHS of the
$133,300 projected revenue, A reduction in State fundin9 would require other revenue sources
to be secured for operation of the facility.
Project Revenue Sources
Federal Way CDBG $100,000
State, Foundation or CHAPA $ 70,000
TOTAL COST $170,000
2002 Funds Received None
Federal Way Share 58%
~-L\
2003 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
Federal Way Domestic Violence Unit
Public Services
$32,500
Applicant:
City of Federal Way - Legal Services (CFW - Law)
One Sentence Use of Funds
The Federal Way Domestic Violence Unit (DV Unit) is requesting funding for a part-time
domestic violence victim advocate, and a part-time investigator to: help victims of domestic
violence through the legal process, assist in the development of safety plans, and gather
additional evidence for prosecution.
Eligible Activity: Public Service
National Objective: Low and moderate Income Benefit - Limited Clientele - Presumed Benefit
ESA: Exempt
Local Strategy
# 3: Address human service needs that focus upon self-support systems that empower families
and communities to contribute to their own well being and enhance the quality of their lives,
Project Description
The Federal Way Domestic Violence Unit provides Domestic Violence Advocates for residents
of Federal Way who are victims of domestic abuse, Victim advocates receive police reports,
note any witnesses, inquire about physical injuries, and assess victim safety. Advocates
provide safety information and safety planning to victims and refer them to other agencies that
may be able to provide shelter or financial aid. Advocates assist victims in obtaining No Contact
Orders; participate in court appearances; and, accompany victims and witnesses to attorney
interviews, court interviews, court hearings, trails, and follow-up photos of injuries.
In addition to funding for a part-time advocate, the proposal requests funding for a part-time
investigator to contact witnesses, gather statements, and serite subpoenas. Funding is
requested for interpreter services for victims whose primary language is not English,
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
The application describes the need for the program by noting domestic violence crimes make up
a substantial portion of the misdemeanor crimes prosecuted by criminal division of the Law
Department. From November 2001 to present, the Department reviewed 1,712 police reports
for charging decisions, Of these, 334, or 19.5% involved domestic violence offences. The
application states that during 2001, the Department victim advocates assisted with 806 DV
cases. The 2001 CDBG reports indicate that the legal advocate served 403 unduplicated
clients, provided 3,203 hours of advocacy, and referred 41 victims to shelter. The applicant
exceeded the unduplicated client goal of 336; greatly exceeded the 1,040 hours of advocacy
projected, and did not meet the 48 shelter referrals. The 2003 performance measures do not
appear to match the actual numbers for 2001. Staff will work with the applicant to clarify the
2003 performance measures.
Early in 2002, technical assistance was provided to review 2002 outcomes and developing a
data collection tool for personal safety planning. Since that time the full-time domestic violence
{\ ~ 2- '2--
advocate has resigned. Human Services staff will continue to work with the DV Unit to assist
them in developing outcome measures for the program.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The City assumed responsibility for the prosecution of domestic violence from King County in
1997. A one person DV Unit was established with CDBG funds in 1998. The cost of that
position was transferred to the City General Fund in 1999. CDBG funds in 1999-2002
supported an additional part-time position to assist with the workload and broaden the number
of services available to victims. The 2002 awarded funded the victim advocate and investigator
a 1/2 FTE. The 2003 application requests the CDBG funded victim advocate be increased to a
3/4 FTE and the investigator be funded as a 1/4 FTE.
From 1998 to 2002, CDBG has contributed primarily to labor costs. The 2003 CDBG
agreement includes $20,000 for a part-time domestic violence advocate, $12,000 for an
investigator, and $500 for interpreter services. The amount requested represents a 26%
increase ($32,500) in funding for 2003. The application states that additional funding is
requested to adjust the salaries of the victim advocate and investigator to keep up with inflation.
The CDBG funds requested in the answer to question 18 propose a $12.82 an hour salary for
the DV advocate and a $23.08 an hour salary for the investigator. A proposed salary level will
be requested from the applicant and a revised page 5 to reflect the requested salary.
The personnel costs and interpreter services are eligible for CDBG funding.
Capacity of Applicant (to manage and/or provide long-term operating support)
This project is currently in its fifth year of CDBG funding and is applying for a sixth year. The
program has shown growth over the time it has been funded with CDBG and has provided a
valuable service to Federal Way residents. The City has shown its commitment to this program
by providing General Fund dollars for this program staffing and operating costs. According to
the program budget in the application, City general funds allocated to this program are $129,519
in 2002 and will be $143,058 in 2003.
Project Revenue Sources
Federal Way CDBG $ 32,500
Federal Way General Fund $143,058
TOTAL COST $175,558
2002 Funds Received
CDBG Share
$25,742
18.5%
f\~2--3
2003 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
Dental Access
Public Services
$11,000
Applicant:
Community Health Centers of King County (CHCKC)
One Sentence Use of Funds
CHCKC will use Federal Way CDBG funds to provide operative, preventative, restorative, and
emergency dental care to low-and moderate-income Federal Way residents.
Eligible Activity: Public Services
National Objective: Low/Mod Income Benefit - Limited Clientele - Agency Maintains Proof
ESA: Exempt
local Strategy
#3: Address human services needs, which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of life.
Project Description
Federal Way Dental Access provides operative, preventative, restorative and emergency dental
care to low and moderate-income Federal Way residents. Approximately 96% of the patients
served in 2001 through this program had family incomes at or below 50% King County median
income and almost 30% of the Federal Way dental patients in 2001 had no dental coverage.
CHCKC projects similar income levels in 2002 and 2003. Services are provided on a sliding-fee
scale, according to family size and income, No one is d~nied care because of an inability to
pay. Interpretation services are provided free of charge for clients with limited English speaking
ability, hearing impairment and sight impairment.
The applicant states that the benefits of improved dental carè include: better school attendance
for children, less job absenteeism for adults, and better nutrition for seniors. The costs of
preventative dental care are a fraction of the cost of restorative and emergency dentistry.
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
According to statistics provided by the applicant, 32% of Federal Way School District students
receive lunch through the free and reduced cost lunch program. The application also cites the
needs of Federal Way's ethnic/cultural communities and speaks to the need for subsidized
dental care for adults. The proposed performance measures are slightly lower than those
provided in 2001 and contracted in 2002. The agency exceeded 2001 CDBG contracted
service units. The requested funds will be sufficient to provide 108 dental visits to 51 low-
income Federal Way residents.
The application notes that King County's current plans for the 2003 King County budget would
eliminate funding for this project. At this time, CHCKC does not anticipate significant changes in
service delivery due to potential cuts. Fundraising efforts targeting foundations and individual
donations will likely become a larger part of non-service fee revenues.
Þr-2~
The agency has provided outcome measures relevant to the funds requested and the proposed
service.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The agency is requesting increase of $718 (7%) above the 2002 CDBG allocation due to
increased costs of providing services (inflation). The agency is also proposing slightly lower
service levels than provided in the 2002 contract.
The City funds the Dental Access program through both CDBG and Human Services Fund
programs. The CDBG award has been used to fund a portion of one dentist's salary at the
Federal Way clinic. The City's CDBG contribution supports a small portion of the overall
program budget (1.6%). An average dental visit costs approximately $135. The average
subsidized portion for an uninsured client is $92. Funds provided by Federal Way CDBG will
support 120 dental visits in 2003,
The agency has a diverse funding base including funding from all levels of government and
private funding sources. CHCKC receives funding form a number of cities in King County, The
budget in this application shows the cities of Federal Way and SeaTac only, because this
budget is for the Federal Way dental clinic only, The budget does not include revenues and
expenses for the agency's three other dental clinics in King County, The agency's countywide
2003 budget for all of their medical and dental clinics is more than 15 million dollars.
Capacity of Applicant (to manage and/or provide long-term operating support)
CHCKC is a well-established agency with a solid track record of providing quality health and
dental services, and exceeding contract goals. The agency has demonstrated its ability to
develop and maintain long-term operating support for their programs. CHCKC has provided
dental care services in Federal Way for the past seven years.
Project Revenue Sources
Federal Way CDBG
Federal Way General Fund
Other Federal
State
King County
City of SeaT ac
United Way of King County
Fees for Service
Fundraising/Grants
TOTAL COST
$ 11,000
$ 15,915
$ 42,500
$ 24,029
$ 0
$ 0
$ 8,647
$359,120
$ 214,131
$675,342
2002Funds Received
Federal Way Share 2003
$10,262
1.6%
* This program also received $15,450 in Human Services General Fund for each year of the
2001-02 biennium.
1\ -2-5
2003 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
Emergency Feeding Program - Federal Way
Public Services
$7,800
Applicant:
Emergency Feeding Program (EFP)
One Sentence Use of Funds
Provide nutritionally balanced and culturally sensitive food packs to Federal Way residents in
emergency hunger situations.
Eligible Activity:
National Objective:
ESA:
Local Strategy
#3: Address human services needs, which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of life.
Public Services
Low/Mod Income Benefit - Limited Clientele - Agency Maintains Proof
Exempt
Project Description
The Emergency Feeding Program serves Federal Way residents in crisis hunger situations.
They range from families with infants ånd children, to the elderly who may need diabetic or low-
sodium foods, to the homeless family, individual or teen, and to those who need special cultural
foods. The goal is to provide a nutritious two-day supply of six meals via a customized food
pack to meet health and age needs, as well as cultural norms, The program also provides
information and referral services to assist clients in accessing other needed services. The
program's Federal Way distribution sites include Calvary Lutheran Church, Valley Cities,
Federal Way Public Health, Salvation Army and Merit School.
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
According to statistics provided by the applicant, in 2001 Washington State was listed as the 4th
worst in the U,S. for moderate and sever hunger by the USDA and 8th worst in food security.
Emergency Feeding Program is experience increases in requests for services and it is
anticipated that this trend will continue with spending reductions in state, county and city
budgets which typically impact the social and human services arena first. In addition, increasing
numbers of families leaving TANF are asking for help with food. Thousands of families will
reach the 5-year TANF limit in the biennium and increased service requests are expected.
The Emergency Feeding Program was funded for $5,000 in 2001 and 2002 from the Human
Services General Funds. EFP reported that 589 unduplicated Federal Way clients were served
a total of 3,534 meals. The proposed service units for 2003 appear to be low based upon the
past service and increased level of funding. Of the 300 Federal Way clients projected to be
served in 2003, 49% are expected to be 0-17 years old,
In order to be eligible for CDBG funds, the applicant must receive City of Federal Way Human
Services General Funds at the same level as 2002. CDBG funds awarded must be for an
increased level of service in order to not be considered supplanting.
The program is on the right track with outcomes. The outcomes for this program include short-
term hunger reduction and increased awareness of clients of community resources.
A-2-~
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The agency is requesting an increase of $2,800 (56%) above the 2001 general fund allocation
of $5,000 due to increased costs of purchasing food, delivery, and supplies. A .025% COLA
adjustment is also included for salaries, The applicant is requesting $4,600 to be applied to
salaries and $3,200 for direct assistance to individuals.
The agency has a diverse funding base including funding from the federal and state levels of
government and private funding sources. EFP receives funding from a number of cities in King
County. This is the first request for CDBG funds for this program. The applicant has been
asked if they will also be applying for Federal Way's Human Services General Funds. The
emergency Feeding Program is a program of the Church Council of Greater Seattle (CCGS).
The Emergency Feeding Program operates under the 501 (c)3 of the CCGS. A copy of the
agencies most recent balance sheet was not included with the application and has been
requested. The applicant indicates that a balance sheet for the CCGS will be forwarded. The
2000 Audit cover letter from the CCGS noted internal control structure and operational matters
of concern. Staff will request information on how these concerns have been addressed, The
minutes included with the application indicate a deficit of the program at the end of 2001 and the
beginning of 2002, Staff will request additional information on the operating budget for this
program.
Capacity of Applicant (to manage and/or provide long-term operating support)
EFP is an established agency that has collaborated with numerous agencies to expand
emergency feeding services throughout South King County. EFP has exceeding contract goals
for their Human Services General Fund contract for 2001. The agency has demonstrated its
ability to develop and maintain long-term operating suppòrt for their programs.
An organization chart of the program is being requested to assist in determining the capacity of
the applicant in managing the program. This program appears to have grown rapidly over the
past few years and more information is necessary to determine the capabilities of the
management and staffing of the program.
Additional information will be requested to ensure that this is an eligible recipient of funds.
Project Revenue Sources
Federal Way CDBG
Federal Way General Fund
Other Federal
State
King County
Other Cities
United Way of King County
Fees for Service
Fundraising/Grants
Other
In-Kind
TOTAL COST
$ 7,800
$ ?
$ 34,431
$ 49,271
$ 0
$151,541
$ 0
$ 0
$ 25,000
$260,658
$300,729
$829,430
2002 CDBG Funds Received
2002 General Funds Received
Federal Way Share 2003
$ 0
$5,000
.94%
F\-2--,
2003 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
CARES Child Care Subsidy Program
Public Services
$55,693
Applicant:
Federal Way Norman Center YMCA
One Sentence Use of Funds
The grant will be used to provide childcare scholarships for low to moderate-income families in
Federal Way who need quality childcare for their school age children.
Eligible Activity: Public Services
National Objective: Low and Moderate Income Benefit - Limited Clientele - Agency Maintains
Proof
ESA: Exempt
Local Strategy
#3: Address human services needs that focus upon self-support systems that empower families
and communities to contribute to their own well-being and enhance the quality of their lives.
Project Description
The target population for the CARES program is low to moderate income working families with
school age children in the city of Federal Way. The funds from the CARES program provide
critical bridges for families who no longer qualify for state assistance yet are unable to meet
their family's basic needs with their current level of income. The YMCA's responsibility to
provide financial assistance is now even greater as the state DSHS program has recently
changed the eligibility guidelines leaving many families with no alternative except the CARES
program or leaving their child home alone after school.
The CARES program purpose is to:
. Help children develop physically, emotionally and socially through å variety of safe,
developmentally appropriate and challenging experiences;
. Encourage in children an awareness and appreciation of their community and their
world;
. Foster the six core values of the YMCA: respect, responsibility, honesty, caring, faith
and fund;
. Support and strengthen the family unit.
From 1992 to 1998, the City of Federal Way Parks, Recreation, and Cultural Services
Department administered the program. From January 1999-2001, the Multi-Service Center
(MSC) assumed administration of the program, with the local YMCA providing service delivery
supervision. The YMCA assumed responsibility for program administration and service delivery
supervision for the CARES program in 2002. The program has sites in 11 Federal Way
elementary schools.
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
}'-\ - 2- <ö
The application describes the need for the program, although it does not include quantitative
information to demonstrate the magnitude of the scarcity of affordable child care in Federal Way.
The program currently has 14 families on the waiting list for scholarships.
The YMCA increased the services from 30 to 56 clients in 2002 with the addition of two new
sites. Based on past performance, the performance measures and projected outcomes appear
realistic. For the 2001 contract period, the agency met the unduplicated clients projection and
exceeded the sessions of care projections. Contract performance for the first quarter of 2002 is
not yet available. The program is on the right track with development of outcome measures.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
CDBG funds will be used for the following: (1) YMCA staff (.25 FTE) to provide day-to-day
program operation (15% of budget); (2) YMCA staff to provide planning and oversight (10% of
budget); and, (3) direct allocation of scholarships to low and moderate-income families (75% of
budget). The funds requested from the City represent 100% of the program budget, and
Federal Way residents represent 100% of the caseload.
The applicant requested $55,693 to provide direct services to 55 children, This is at a monthly
cost of $84,38 per child. The YMCA provides unsubsidized before and after school childcare for
$365 per month. Therefore, subsidized childcare is provided at a savings of $280.62 per month.
The program is very cost effective.
The agency is requesting an increase of $5,454 (10.8%) above the 2002 award of $50,239,
The 2002 program award was reduced by $3,000 due to a reduction in the federal allocation of
CDBG funds. Additional funds are requested due to increased enrollment resulting from the
opening of two new enrichment programs in the fall of 20b2 as a result of collaboration with the
Federal Way School District. In addition to the scholarship funds allocated through the CARES
program, the YMCA raises funds in the community that are directed to school age scholarships.
Capacity of Applicant (to manage project and/or provide long-term operating support)
The YMCA has demonstrated its capacity to provide childcare services for children of low- and
moderate-income families. The agency has a proven track record of managing successful
programs and has the capacity to administer the CARES program. The YMCA has the
capacity to raise long-term operating support for the program.
Project Revenue Sources
Federal Way CDBG $55,693
2002 Funds Received
Federal Way Share
$50,239
100%
Total Cost
$55,693
r-\-2,
2003 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
Federal Way Senior Center - Adult Day Car/Nutrition
Public Services
$25,000
Applicant:
Federal Way Senior Center
One Sentence Use of Funds
The grant would fund additional meals for low-income seniors and additional services for senior
citizens experiencing dementia/Alzheimer disease.
Eligible Activity: Public Services
National Objective: Low and Moderate Income Benefit - Limited Clientele - Presumed Benefit
- Elderly persons
ESA: Exempt
Local Strategy
#3: Address human services needs that focus upon self-support systems that empower families
and communities to contribute to their own well-being and enhance the quality of their lives.
Project Description
The Federal Way Senior Center currently averages 50 hot meals a day of which 35 are for low-
income seniors. The proposed project would increase the daily average of hot meals to 60 hot
meals per day of which 45 would be for low-income senior citizens. The Federal Way Senior
Center states that they have been experiencing an increa~ed demand for food that is nutritional
and inexpensive. The applicant is requesting funding fora cook at 1/2 FTE. The additional
staffing would be required to increase the service to the proposed level.
Additionally, the applicant would like to expand their adult day care for low-income senior
citizens from 10 patients per day to 15 patients per day. To accomplish this, funding for an
additional 1/2 staff person is requested, '
The target population is the greater community of Federal Way, which includes the City of
Federal Way and the surrounding unincorporated areas. The Federal Way Senior Center's
primary goal is to break down isolation, create a sense of community, promote new
relationships, and provide information and resources of other senior activities. The applicant
works with other senior centers to share information, food, programs, and resources.
Feasibility .
Demonstrated Need and Effect of Project (including performance and outcome measures)
The applicant notes that the 2000 Census reports 7.6% of the 83,200 Federal Way residents, or
6,323, are aged 65 or older. The Emergency Food Assistance Program estimates that 11.9% of
Washington households are food insecure and 4.6% are food insecure with hunger (1999
figures), translating into about 750 or more Federal Way seniors who are food insecure and 290
or more seniors who are food insecure with hunger. According to America's Second Harvest,
~-30
only about 50% of eligible seniors participate in food stamp programs but 62% participate in
congregate meal programs.
The applicant was not able to establish a database for Alzheimer and dementia diseases noting
that one of the main reasons no quantitative information is available is this disease was not
previously covered by Medicare. With the addition of respite care to Medicare coverage, the
applicant anticipates a major demand of this service.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
CDBG funds are requested to fund a part time cook and a part time adult day care coordinator
to increase the number of meals available to seniors daily and the number of adult day care
clients that can be served. The applicant has been serving the Federal Way community since
1974. The Federal Way Senior Center relies on volunteers for maintenance and repair,
administration, and general service keeping the costs of services low. The agency has been
successful in fund raising for their existing program.
The program currently receives funding from King County for congregate meal service.
Capacity of Applicant (to manage project and/or provide long-term operating support)
The Federal Way Senior Center has demonstrated its capacity to provide services to low-
income seniors. The agency has a proven track record of managing successful programs and
has the capacity to expand the program. The Federal Way Senior Center has the capacity to
raise long-term operating support for the program.
Project Revenue Sources
Federal Way CDBG
County
Fees for Service
Fundraising/Grants
Membership
Other
Total Cost
$ 25,000
$ 25,000
$ 29,500
$ 26,100
$ 2,000
$ 8,600
$116,200
2002 Funds Received
Federal Way Share
$0
21.5%
(\-3\
2003 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
PACT (Parents and Children Together)
Public Services
$12,031
Applicant:
Institute for Family Development
One Sentence Use of Funds
Funds will be used to deliver in-home counseling, skill building and support services to high risk
children and their families in the City of Federal Way who are referred because of child and
family problems and their lack of involvement/success with other community programs.
Eligible Activity:
National Objective:
ESA:
Local Strategy
#3: Address human services needs, which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of life,
Public Services
Low/Mod Income Benefit - Limited Clientele - Agency Maintains Proof
Exempt
Project Description
PACT is an in-home family counseling, skill building and support service designed to work with
multi-problem children and families who are falling through the cracks of our community service
systems and who are at high risk of abuse and neglect, family conflict and violence, school
problems, delinquency and other social and behavioral problems. The agency "targets" children
and families who are not participating, or have not been successful, in other community
programs. The primary goals of the program are to: strengthen families and improve outcomes
for children by improving family functioning and parenting skills, improving children's behavior at
home and school by helping families access ongoing informal and formal community supports.
Services are highly accessible, flexible, skills-oriented and individually tailored to meet the
unique needs and situations of each family. Specially trained in-home counselors use a range
of research-based interventions and are available to families 24 hours a day, 7 days a week to
ensure safety, teach skills and help families utilize skills in the natural environment.
The PACT program addresses human service needs by providing a holistic, in-home approach
that involves individual and family counseling, teaching of parenting and other life skills in the
natural environment, working with at-risk children and youth in the home and in school, and by
helping families develop linkages with community support. One of the goals of the program is to
empower families and enable them to function more effectively in the home and community,
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
According to the applicant, the PACT program addresses gaps in services that were identified
by the united Way South King County Assessment Regional Profile (9/15/2001). The program
address two of the four recommended areas of emphasis for South King County: 1) increase
services for children and teens that experience violence in their household or peer relationships,
and 2) increase youth violence prevention and anger management programs. The PACT
program also targets and serves multi-problem families and notes that the Regional Profile
indicated that South King County continues to have one of the highest referral rates for Child
Protective Services in the state with more families with "multiple issues including mental health
problems, substance abuse and lack of housing" being seen.
A ~ 32-
The agency has provided outcome measures relevant to the funds requested and the proposed
service. The performance measures stated in question 21 appear to be for all CDBG fund, not
just the City of Federal Way. The response to question 13 state that grant funds would be used
to provide services to five families (15-20/high-risk children and parents) with an estimated 40
hours of service per family.
The Federal Way Human Services General Fund funded this program in 2001/2002 for $3,000
per year. The 2001 goals were met in the third quarter of the fund year and the 2002 goals
were met in the first quarter of the fund year.
In order to be eligible for CDBG funds, the applicant must receive City of Federal Way Human
Services General Funds at the same level as 2002. CDBG funds awarded must be for an
increased level of service in order to not be considered supplanting.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The agency is requesting $12,031 to serve five families in the City of Federal Way. Funds
would be used for a portion of salaries for the in-home family counselor, supervisory and
management staff, and support staff for the proposed program. Funds would also be used to
pay for other program costs such as rent and office costs. If funded at the proposed level, five
families would receive approximately 40 hours of service each at a cost of $2,406.
The agencies funding base includes increased support form United Way, private foundations,
and requested funding from South King County cities. The amount requested from Federal Way
does not match the grant request. Staff will inquire if this is an error or the applicant intends to
apply for the 2003/2004 Human Services General Funds, The program budget shows the
program doubling in size. .
Capacity of Applicant (to manage and/or provide long-term operating support)
The agency has over 18 years of experience offering in-home services to high-risk and at-risk
children, youth, and families. The U.S, Office of Juvenile Justice and Delinquency Prevention
and the Center for Substance Abuse Prevention have recognized their prògrams as national
models, The applicant states that increased funding and expansion of services has allowed the
hiring and training of additional staff to provide services to more children and families. The
agency is expected to continue to be successful in receiving long-term operating support from
United Way and other foundations.
Project Revenue Sources
Federal Way CDBG
Federal Way General Fund
Other Federal
State
King County
Other Cities
United Way of King County
Fees for Service
Fundraising/Grants
TOTAL COST
$ 12,031
$ 24,061
$ 0
$ 0
$ 0
$139,555
$ 60,000
$ 0
$ 60,000
$295,647
2002 GF Funds Received
Federal Way Share 2003 CDBG
$3,000
4.1%
('\-33
2003 CDBG APPLICATION SUMMARY
Title:
Category:
Request:
Parent-infant-Program (PIP): Parent Support Program
Public Services
$15,000
Applicant:
Hearing, Speech & Deafness Center (HSDC)
One Sentence Use of Funds
CDBG funds will be used to underwrite the parent support group of PIP, which includes group
and individual counseling as well as necessary interpreter services.
Eligible Activity: Public Services
National Objective: Low/Mod Income Benefit - Limited Clientele - Agency Maintains Proof
This program may not qualify for CDBG funds. The applicant applied under Area Benefit but
it is clear from the information provided they do not meet the requirements. Staff will contact the
agency to see if the agency maintains proof that 51 % of their clients are low- and moderate-
income per official HUD Income Guidelines. It does not appear that the agency meets the
requirements for presumed benefits since the demographics provided in the application state
that only two of the 8 Federal Way clients have a disabling condition.
ESA:
Local Strategy
#3: Address human services needs, which focus upon self-support systems that empower
families and communities to make contributions to their own well-being and enhance the quality
of life.
Exempt
Project Description
The Parent-Infant-Program (PIP) is a nationally known, family centered early intervention
program that works with deaf and hard of hearing children, age birth to three years old. PIP
provides a full range of services that include educational training and support services for deaf
and hard of hearing children and their families, audio logical services, couQseling services,
family resource coordination, and outreach services. PIP's primary goal is to provide
educational and emotional support to the entire family to encourage acceptance of their deaf
child and foster communicative competence within the family unit.
The Parent Support Services within PIP encourages and nurtures the development of the critical
relationship between child and parent that is easily damaged when a child has a communication
disability. Through group and individual counseling sessions, this service provides parents the
tools and coping skills they need to fully nurture their hard of hearing child. It also teaches the
coping mechanisms they may need in order to work through the unique challenges faced by
their deaf or hard of hearing child.
Feasibility
Demonstrated Need and Effect of Project (including performance and outcome measures)
According to the applicant, 20% of the population in Puget Sound is affected by hearing or
speech challenges. More than one out of every 1,000 births in Washington State involves a
1\ - 3q
child who is deaf or hard of hearing. Thirty of every 1,000 school-age children have a hearing
loss and almost 13 in every 1,000 children under age 18 have some degree of hearing loss.
Early intervention is critical in providing these children a better chance to overcome the
challenges they face. Untreated, these challenges could result. in communication difficulties,
frustration, damaged relationships between the child and their family members, and difficulty in
developing important, close relationships with peers. The Parent-Infant-Program is designed to
address the needs of these children at the earliest possible point, ages birth to three, and
prepare them to enter school on the same level as their peers.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The agency is requesting $15,000 to cover a majority of the cost of the parent support group
sessions and interpretation services for these sessions. The applicant projects that 8 clients out
of 101 will be from the City of Federal Way with only 50% of Federal Way families utilizing this
service but is requesting 72% of the funding from Federal Way's CDBG program,
Capacity of Applicant (to manage and/or provide long-term operating support)
The agency has granted tax-exempt status in 1939 and has providing services to Seattle and
the surrounding areas for over 60 years. The program receives operating funds from the state,
foundations, and United Way in addition to service fees and other revenues. In 2001, King
County provided $47,659 in funding. King County funding was reduced to $8,775 in 2002 and
no King County funds are projected for 2003. The agency has also seen a reduction in funding
from United Way since 2001. The HSDC states a net loss of $36,390 in 2001 and project
losses in 2002 and 2003.
Project Revenue Sources
Federal Way CDBG
Federal Way General Fund
Other
State
King County
Other Cities
United Way of King County
Fees for Service
Fundraising/Grants
TOTAL COST
$ 15,000
$ ?
$ 10,000
$ 5,000
$ 0
$ 0
$ 145,000
$ 11,500
$ 20,000
$206,500
2002 GF Funds Received
Federal Way Share 2003
$3,000
7,2%
r.,-:f)
Attachment 7
iJiOt c::=...
. EJ:]~
~AY
';;':Xt;..-,...::..<.-...¡,;;....:~;.p;;{.~;-:",::-/",....;;..;.~~i;,'~..:O.VE RV I E.W....;.-",~;j;-:,i"';:,","";"~-.::"',.' ..'.;':f\-,:'.'-;.:.:;-.'"',\:
COMMUNITY DEVELOPMENT BLOCK GRANT
INTRODUCTION
The federal Department of Housing and Urban Development's
(HUD) Community Development Block Grant (CDBG) program
provides an annual grant to entitled cities and counties, The
purpose of this grant is to help develop viable urban communities
by providing decent housing and a suitable living environment, and
by expanding economic opportunities, principally for low- and
moderate-income persons,
The City ofPederal Way receives its CDBG allocation through the
King County CDBG Consortium. The allocation is based upon the
City's population and percentage share of low- and moderate
income individuals. The City implements programs by contracting
for services with its own departments or through area non-profit
agencies.
NAllONAL OBJECTIVES
The Co'mmunity Development Block Grant can be used to carry
out a wide range of community development activities directed
toward revitalizing neighborhoods, economic developme~t, and
providing improved community facilities and public servie:es.
The City funds CDBG programs by means of an annual application
process. Each project or program proposal i~ measured against
locally established goals and three nationally established
objectives. The natiQnal objectives support activities that:
. Benefit low- and moderate-income persons;
. Aid in the prevention or elimination of slums or blight; or
. Meet other commWlity development needs having a particular
urgency because existing conditions pose a serious and .
immediate threat to the health or welfare of the community
where other financial resources are not available to meet such'
needs (i.e. disaster recovery relief).
In general, the City of Federal Way does not exhibit the
characteristics necessary for a project to be justified under the
second or third objectives, Therefore, the vast majority of the
City's CDBG projects are justified under the first objective of low-
and moderate-income benefit.
Source:
Code of Federal Regulations Tide 24, Part 570 (24 CFR 570)
~-3~
The criteria for how an activity may be considered to benefit low-
and moderate-income persons are divided into four subcateg~ries:
. Those involving area benefit,
. Those serving a limited clientele (i,e. the disabled or elderly),
. Those involving housing, and
. Those involvingjob creation or retention.
ELIGIBLE ACTIvmES
Once a project meets a national objective, it must also qualify as an
eligible activity under local and federal requirements. CDBG
funds may be used for activities that include, but are not limited to:
. Acquisition, disposition, or clearance of real property;
. Rehabilitation of residential and non-residential structures;
. Construction of public facilities and improvements, such as
water and sewer facilities, streets, and neighborhood centers;
. Direct human services;
. Homeownership assistance programs;
. Activities relating to energy conservation and renewable
energy resources, and
. Assistance to for-profit businesses to cany out neighborhood
economic development or job creation or retention activities.
IMPLEMENllON OF
ACTIvmES
The City, as a CDBG recipient, can undertake activitiesdireetly, or
can identify a sub-recipient to undertake activities, Sub-recipients
are public or private non-profit agencies, authorities, or
organizations, CDBG assistanée to private for-profit businesses is
allowed With the addition of an extra level of regulatory scrutiny
and performance reporting. Exceptions to this rule include aid
given to microenterprises (businesses employing less than five
persons) and exterior rehabilitation of commercial buildings.
EXAMPLES
Since Federal Way incorporated, a wide variety of programs and
projects have benefited &om complete or partial CDBG funding.
Source:
. Reconstruction of sidewalks for wheelchair accessibility
. Transitional shelter for homeless women and children
. Signalized pedestrian crossing in a lower income neighborhood
. Child care subsidy program
. First time homeownership program
. Domestic Violence Advocacy program
. Public improvements in the International District
. Home repair loan and grant program
Code of Fcderat Regulations Title 24, Part 570 (24 CFR 570)
Y\-3l
/
p/
.~
:' I
.;\
Attachment 8
Rem O'Donnell - RE: Status ofWSYSA Site Acquisition - 2000 CDBG Project
From: "Tony Screws" <wsysaexecutivedirector@wsysa.com>
To: "Kelli O'Donnell" <Kelli.O'Donnell@ci.federal-way.wa,us>
Date: 12/18/2001 10:03 AM
Subject: RE: Status of WSYSA Site Acquisition - 2000 CDBG Project
-"..-....'-"'-'.-" .. ...
._..m.._.....-'"
Memo to: Kelli O'Donnell
From: Tony Screws
Kelli
It is apparent that WSYSA is unable "to secure a location in Federal Way,
at this time, to locate our offices and provide the programs, mentioned.
.in the original request for funds. We will continue to search for a
location in Federal Way, but, feel obligated to request that the funds
be released for other purposes,
WSYSA wishes to express our deep appreciation to Federal Way staff, the
CDBG staff, and the supporters in Federal Way.
Sincerely yours,
Tony SCrews
Executive Director
WSYSA
-Original Message--
From: Kelli O'Donnell fmailto:Kelli.O'Donnell@ci.federal-way.wa.usl
Sent Monday, December 03, 2001 11:18 AM
To: Tony Screws
Cc: Jennifer Schroder, daniel.collins@metrokc.gov;
joshua, go I dfmger@metrokc,gov
Subject: Status of WSYSA Site Acquisition - 2000 CDBG Project
Tony,
I am glad that you were able to meet with Jennifer Schroder last week to
discuss the feasibility of the Steel Lake site for the Washington State
Youth Soccer Association CDBG project. Jeìlnifer mentioned that you both
agreed that it does not appear that this site will be adequate for the
project and she will continue to work with you to identify a site,
Jennifer also passed along your comments that you will not be able to
utilize the 2000 CDBG award,
A written request to cancel this project is needed in order for the
$75,000 committed to your project to be reallocated. I would appreciate
it if you would write a short letter to my attention stating that you
would like to cancel the project due to the inability to secure a site
for the project, Please feel free to call or e-mail if you have any
questions,
I hope that you are successful in locating a site in Federal Way in the
future.
KeIIi O'Donnell, CDBG Coordinator
City of Federal Way
PO Box 9718
Federal Way, WA 98063-9718
f\-3iS
file://C:\ WINDOWS\TEMP\GW}OOO04,IITM
..............._.....m.m. -
1211812001
-
; i .. ...'.
. . I
February 25, 2002
Kelli O'Donnell
CDBG Coordinator, City of Federal Way
33430 - 1st Way South
P.O. Box 9718
Federal Way Washington 98063-9718
RE: Domestic Abuse Women's Network (DA WN) Shelter Expansion Project
Postponed Indefinitely Due to Lack of Operating funds.
Dear Kelli:
After careful consideration, the Board of Directors of the Domestic Abuse
Women's Network decided to postpone the shelter expansion project indefinitely,
due to concerns about our ability to provide operating funds for an expanded
facility. Although we greatly appreciate the $25,000 in CDBG funds the City of
Federal Way agreed to contribute to the project, if cer.tain requirements were
met, we are unable to accept this funding.
As you may recall, DAWN launched a capital campaign in early 2000'+0 expand the
existing shelter from a 25-bed to a 35-bed facility, in an effort to accommodate
requests for shelter services. DAWN's 2001 data indicate we provided 725 shelter
bed nights and 2,139 meals for 13 women and 17 child residents of Federal Way.
However, we turned away requests for shelter from 102 women and 104 child
residents of Federal Way during this same time period. In total '3,733 women and
children in need of shelter services were turned away for lack of capacity. In total,
we provided 9,069 bed nights for a total of 516 women and children. In spite of
the public awareness of domestic violence and the many services offered to
battered women and their children in South King County, the number of clients
seeking shelter services continues to grow.
Domestic Abuse Women's Netwotk
p.o. Box 88007. Tukwila, WA 98138
(425) 656-4305 . Fax: (425) 656-4309 . Advocacy: (425) 656-8423 . 24-Hour Help: (425) 656-STOP (7867)
Member of the Women's Funding Alliance F\- ~
DAWN letter regarding the shelter expansion project
February 25, 2002
Page 2 of 2
..
In making their decision, the Board considered several factors: Although DAWN is
a long-term, financially stable agency, the reserves are slim, leaving very. little room
for budgeting errors, We are in the midst of uncertain times - the world entered
an economic turndown as a result of September 11, 2001. The many initiatives
passed by our state, and the pa,rticularly difficult local recession are impacting the
ability of King County and the State of Washington to fund critical programs.
Although we are not currently aware of any State or King County funding cuts to
our programs, we must anticipate these cuts, and be prepared to implement them, if
and when the time comes. It is important for us to continue to operate our shelter
with maximum efficiency and effectiveness. We fear that at this time an expanded
shelter will jeopardize our ability to turn the lights on, put food on the table, and
provide the staffing and services critical to our excellent program, We need to
hunker down and provide the basics during these difficult times.
We are greatly appreciative of the funding you have granted our agency for the
shelter expansion. We regretfully decline your generous and supportive grant. We
trust you will view our decision as prudent and finically responsible, and befitting of
the times. We hope you will welcome a future DAWN request for capital funding.
We will not make such a request in the future until and unless we have a reserve
fund earmarked for an expanded shelter operating budget.
Please feel free to call me at 425 - 656 -1161, or our Ex'ecutive Director, Terri
Kimball at 425-656-4305 x 251 with any questions or concerns. Thank you, once
again, for your supportive and generous grant. It is our fervent hope that our
decision does not cause the Federal Way CDBG program any undue hardship. We
are more than happy to meet with anyone you suggest to explain our decision, if you
so desire,
Sincerely,
~~
Dawn D'Agostino
Board President
C: Federal Way Human Services Commission
l\-L}O
Attachment 9
",-/."""""":""'C" ';'. "þ "8 '-':'G"""",:""""""""
;:~,,:,,;,,"7:;:.:"<i'~: OMMUNnY~' EVELOPMENT. LOCK- )~ANT:;':<>',~"" ",',;
HOUSING AND COMMUNITY DEVELOPMENT
FOUR-YEAR STRATEGIES, 2000-2003
The Housing and Community Development Four-Year Strategies evolved from the 1993
Community Development Block Grant (CDBG) Local Program Policies, The strategies were
developed in 1994 and updated in 1995. At that time they were given a four-year term, from
1996 to 1999, They were revisited in 1998 and again in 1999, In May 1999, the strategies were
renewed for another four year term, 2000 to 2003. These strategies provide guidelines for the
allocation of CDBG funds and are consistent with the City's Comprehensive Plan developed
under the Growth Management Act and the Human Services Comprehensive Plan,
GOAL STATEMENT
Service needs for City residents far outweigh the availability of resources. As a relatively newly
incorporated jurisdiction with a large and diverse population, the City is faced with the challenge
of providing services that address needs in the areas of affordable and special needs housing,
human services and commwùty development.
The City will use CDBG funds to develop a viable community in wruch quality of life is
enhanced by providing decent housing and a suitable living environment and by expanding
economic opportunities for low- and moderate-income persons,
OBJECTIVES
» To fund projects which address local needs and strategies
» To ensure that the basic human service needs of low- and moderate-income persons are
addressed
». To adequately address the City's housing needs to accommodate projected growth in low-
and moderate-income households, as well as senior and special needs populations
» To preserve the existing housing stock
» To stimulate economic development and strengthen the City's infrastructure
1\-4)
Four-Year Strategies
Page 2 of 5
NEEDS
The City of Federal Way has identified housing and non-housing community development needs
through public involvement activities, studies, needs assessments, and planning processes,
1. Public and Community Facilities Improvements - Senior and Community Centers, Child
Care Centers, Parks and Recreation Facilities, and Health and Social Services Facilities
which predominantly serve low- and moderate-income persons and address severe health and
safety problems,
2. Housing - Affordable housing for low- and moderate-income people, seniors, special needs
populations, transitional housing and emergency shelters, and preservation of existing
housing stock.
3. Accessibility - Modifications to community facilities and existing structures to remove
barriers and improve safety conditions especially for elderly and disabled persons.
4. Infrastructure Improvement - Neighborhood revitalization projects such as Surface Water
Improvements, Street, Sidewalk and Pedestrian Crossing Improvements, Transportation
Improvements, and Street Lighting.
5. Public Services - Projects which meet the following City Council human services goals:
:> support basic human needs through funding of emeÌ'gency services;
~ support a strong service delivery system that increases public safety;
:> provides support that supplements federal, state, and co.unty programs designed to
increase self-sufficiency and independence; and
~ support service models that improve community-based collaboration and build strong
neighborhoods. .
6. Planning and Administration - CDBG Program staffing and administratio~ planning for
affordable housing resource development and potential annexation areas.
f\-'1'L
k:\cd human services\cdbg\bggenral\bgstrats.doc
,.,
Four- Y car Strategies
Page 3 of 5
STRATEGIES
The City of Federal Way adopts the following three strategies to guide funding decisions for the
annual Community Development Block Grant allocation,
Strategy #1
Develop a range of housing opportunities aimed at increasing the supply of affordable housing to
accommodate the projected growth in low- and moderate-income households. Create housing
opportunities for seniors, youth, special needs groups and impact the availability of transitional
housing and emergency shelters.
~ Activity 1
Preservation of housing stock in existing neighborhoods has been cited as an important
community value in Federal Way, one wmch played a large role in the community's
decision to incorporate, The City will maintain a Housing Rehabilitation Loan and Grant
Program to maintain health and safety standards in the homes of low- and moderate-
income households and persons with disabilities.
~ Activity 2
According to established service providers, suburban home1essness is increasing. There is
a limited supply of transitional and emergency shelter facilities in South King County to
meet this overwhelming need, The City will continue to support local and regional
shelter and transitional housing service providers. The City will encourage and support
more homelessness prevention services, including youth shelter services.
~ Activity 3
The City will explore a variety of methods to increase the supply o( affordable housing
for low- and moderate-income families, The City will:
. Consider participating in a South King County regional entity to address housing
needs.
. Assess the value of pooling technical resources between juñsdictions to assist in the
development and implementation of housing policies and programs.
. Look at the benefits of collaborative efforts to coordinate local goverrunent money
and resources in a way that will attract greater private and not-for-profit investment
into affordable housing.
. Consider funding homeownership programs such as down payment assistance, sweat
equity,homebuyer education, community land trust or those that reduce development
costs or reduce mortgages.
~-45
k:\cd human serviœs\cdbg\bggenral\bgstrats.doc
four- Y car Strategies
Page 4 of 5
Strategy #2
Prioritize and fund projects that strengthen the City's infrastructure and stimulate economic
development. Fifteen percent (15%) of the annual CDBG allocation will be targeted toward
projects categorized under this strategy.
» Activity I
The City will seek opportunities for public funding of capital facilities, services and
infrastructure by working with the Human Services Commission, and soliciting input
from the Management Team.
» Activity 2
The City will consider funding public and community facilities improvement projects
which address safety and accessibility issues particularly for the well-being of youth,
elderly, and disabled persons.
» Activity 3
The City will consider funding projects which enco~ge community development
activities such as job creation, downtown and neighborhood revitalization, and those
activities consistent with the City's Comprehensive Plan and Human Services
Comprehensive Plan.
» Activity 4
The City will consider funding capital transportation improvement projects which
connectlow- and moderate-income housing areas with vital services in the City.
Strategy #3
Address human services needs which focus upon self-support systems that empower families and
communities to make contributions to their own well-being and enhance the quality of their lives.
Provide technical assistance, plaruúng and administrative services to increase performance levels
of CDBG program participants.
» Activity 1
The City recognizes that problems faced by children and their families are complex in
nature and can result in dysfunction and tragedy if not addressed holistically- Solutions
to complex problems often require a variety of interactive approaches designed to create
environments which provide people with the tools to help themselves.
The City will fund projects and agencies with a holistic approach to service delivery and
demonstrate the ability to leverage funds and network with other service providers.
f\ - y~
k:\cd human services\cdbg\bggenral\bgstrats,doc
Four- Year Strategies
Page 5 of 5
» Activity 2
The social environment for youth is often volatile and filled with life-threatening
circumstances, Collective efforts between local community organizations, the School
District, and the City, may provide effective solutions that positively impact the young
people in Federal Way.
The City will consider funding projects which provide "at-risk" youth with more
recreational and educational alternatives.
The City will fund projects and public service agencies which assist families with
children in the areas of employment and youth services,
» Activity 3
The City will participate in regional and local planning activities with King County, the
South King County Community Network Board, and other funders and jurisdictions to
coordinate funding approaches, policies and service delivery which facilitate a continuum
of care for people,
» Activity 4
Planning and administration funds will be used to administer the City's CDBG program
and when additional planning funds are available, special planning projects will be
considered.
~~45
k:\cd human serviccs\cdbg\bggenral\bgstrats.doc
S.B
FEDERAL WAY CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
August 12, 2002
From:
Parks, Recreation, Human Services & Public Safety Council Committee
Anne Kirkpatrick, Chief of POl~¿
David Mose~r .
King County Office of Emergency Management; Request Approval to
Accept Domestic Preparedness Equipment Support Program
To:
Via:
Subject:
Back~round:
The State of Washington was awarded $1,538,000 in Federal Fiscal Year (FFY) 2001, under the US
Department of Justice (DOJ), Office of Justice Programs, Office for Domestic Preparedness State Domestic
preparedness Equipment Support Program.' 'fl?e Washington State Military Department was designated the
State Administrative Agency for this grant program. The purpose of the grant funding is to purchase
equipment, in accordance with the strategic plans to ensure that the nation's state and local emergency
responders have the requisite equipment required to properly respond to terrorist incidents involving
weapons of mass destruction (WMD).
Successful response to a terrorist incident may require mutual aid resources from all WMD
equipment recipient agencies in King County. This equipment is considered part ofthe mutual aid
resources available under the mutual aid agreements already in place among law enforcement, fire,
EMS, and hazardous materials service providers. This is a one-time grant and as a final sub-
recipient, the Federal Way Department of Public Safety is requesting authorization to accept this
equipment. We will be responsible for the maintenance, training, and proper storage of this
equipment. This grant will not replace any equipment lost, st9len, or unrepairable. In addition, we
will not hold the Department of Justice, the Washington State Military Department and King County
harmless for any and all damages that may result from this equipment. The equipment is outlined
below:
Line Item Description Unit Qty Total Cost Discipline
Item Cost ,
1 MSA, Air Purifying Respirator-Advantage 1000 $127.62 91 ea $11,613.42 (91) For distribution to
Riot. Facepiece - law enforcement. Federal Way Police Agency
2 MSA, Advantage CBA-RCA canister for APR, used $23.63 9l ea $2,150.33 (91) For distribution to
for chem./bio and riot control, Pkg of 6. Federal Way Police Agency
3 Vehicle Kit consisting of: 1 ea B/C Suit, 1 pr. DSC $79.72 41 ea $3,268.52 (4l) For distribution to
Latex Booties, Ipr Ansell Nitrile gloves, lea Roll Federal Way Police Agency
Chem-Tape, lea Chem/Bio Filter Canister
4 Total Jurisdictional Value of Equipment $17,032.27
Committee Recommendation:
Motion to accept the State Domestic Preparedness Equipment Support Program award of equipment valued
in the amount of $17,032.27 and forward to full Council for consideration at its Au st 20, 2002 meetin .
APPROVAL OF COMMITTEE REPORT:
Committee Chair
ß-t
illcamden/agendal081202/State Domestic Preparedness Equip Sup Program.doc
5.C
FEDERAL WAY CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
August 12, 2002
To:
From:
Parks, Recreation, Human Services & Public Safety Council Committee
Anne Kirkpatrick, Chief of Police a~
David MO~nager .
\
2002 Local Law Enforcement Block Grant (LLEBG); Request Approval to
Accept the Award
Via:
Subject:
Background:
Since our commencement in October 1996, the Department of Public Safety has had the good
fortune to benefit from several LLEBG awards administered by the Bureau of Justice Assistance
(BJA). Once again, I am pleased to announce that we have been granted the 2002 LLEBG award in
the amount of$67,013.00.
BJA earmarked $67,013.00 for the City of Federal Way with a local match of$7,446.00. Our local
match was identified as 2001 Department savings and carried-forward to FY 2002. The total award
is $74,459.00 and is for a two-year period.
The Department of Public Safety's objective is to purchase video cameras, which will mount to the
dashboards of patrol vehicles. This strategy will provide additional community safety by
incorporating technology to gain the maximum advantages for law enforcement. This award will
provide the means needed to equip the Federal Way Police Offiéers with innovative resources to
accomplish this goal.
Currently, we are researching the cost to develop this program and will provide the completed
budget to City Council on September 3, 2002.
Committee Recommendation:
Motion to accept the 2002 LLEBG award in the federal amount of$67,013.00 and local match in the
amount of$7,446.00, for a total award amount of$74,459.00 and approval for purchasing authority
regarding the equipment referenced above, and forward to full Council for consideration at its
September 3,2002 meeting.
APPROVAL OF COMMITTEE REPORT:
Committee Chair
L--\
i/lcamden/agendal081202/200211ebgapplication.doc
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF FEDERAL WAY, WASHINGTON, APPROVING
ACCEPT ANCE OF THE 2002 LOCAL LAW ENFORCMENT
BLOCK GRANT.
WHEREAS, the Bureau Justice Assistance grants Local Law Enforcement Block
Grants to local law enforcement jurisdictions for the purpose of enhancing law enforcement in the
community; and
WHEREAS, the City of Federal Way, Department of Public Safety, has received a
Local Law Enforcement Block Grant (LLEBG) grant each year since 1996; and
WHEREAS, the City of Federal Way, Department of Public Safety, applied for a
LLEBG grant in 2002 for the purpose of providing cameras tò be mounted on the dashboard in patrol
vehicles; and
WHEREAS, the Bureau of Justice Assistance notified the City on June 25, 2002, that
it has been awarded a LLEBG grant in the amount of Sixty-Seven Thousand Thirteen and 00/100
Dollars ($67,013.00); and
WHEREAS, in order to receive the monies in the LLEBG grant the City must provide
matching funds of Seven Thousand Four Hundred Forty-Six and 00/100 Dollars ($7,446,00), and the
City Council must authorize acceptance of the grant by resolution; and
WHEREAS, the City, Department of Public Safety, must notify the Bureau Justice
Assistance of its intent to accept the LLEBG grant by September 24, 2002.
Res. # -' Page 1
c-'-
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Notification of Acceptance of the 2002 Local Law Enforcement Block Grant.
The City Manager or his designee is hereby authorized to notify the Bureau Justice
Assistance that the City of Federal Way accepts the 2002 LLEBG for the purpose of providing
cameras to be mounted on the dashboard in patrol vehicles.
Section 2. Receipt of LLEBG Funds.
The City Manager or his designee is hereby authorized to receive the LLEBG funds of Sixty-
Seven Thousand Thirteen and 001100 Dollars ($67,013.00).
Section 3. Matching Funds Authorized. Pursuant to the terms ofthe LLEBG grant, the City
commits approximately Seven Thousand Four Hundred Forty-Six and 00/100 Dollars ($7,446,00), in
matching funds for the purpose of providing cameras to be mounted on the dashboard in patrol
vehicles.
Section 4. Severability. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any ot~er section, sentence,
clause or phrase of this resolution.
Section 5. Ratification. Any act consistent with the authority and prior to the effective date
of the resolution is hereby ratified and affirmed,
Section 6. Effective Date. This resolution shall be effective immediately upon passage by the
Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, THIS - DAY OF
, 2002.
Res. # -' Page 2
L-5
CITY OF FEDERAL WAY
MA YOR, JEANNE BURBIDGE
ATTEST:
CITY CLERK, N. CHRISTINE GREEN, CMC
APPROVED AS TO FORM:
PATRICIA A. RICHARDSON
INTERIM CITY ATTORNEY,
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
K: \Re5O I u ti on \Po I ice- 2002 Local Law En forcemen tB lockGran t
Res. # -' Page 3
&L-{