PRHSPSC PKT 07-08-2002
Œ'~J
City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, July 8, 2002
4:00 p.m.
City Hall
Mt. Baker Conference Room
AGENDA
1.
2.
CALL TO ORDER
PUBLIC FORUM
Action
Action
Action
Information
Action
Action
Information
Action
Action
Action
J ainga
Reuter
Reuter
Tee1er/Paterno
Kirkpatrick
Kirkpatrick
Kirkpatrick
Kirkpatrick
Kirkpatrick
Kirkpatrick
3.
4.
COMMISSION COMMENTS
APPROV AL OF JUNE 10,2002 SUMMARY
5.
COMMITTEE BUSINESS
A. 2001/2002 Capital Improvement Project Lakota Park
Soccer Field-Lighting Repair Project
B. King County Forward Thrust PoollKenneth Jones Pool
C. Family Fest Memorandum of Understanding
D. 2002 Volunteer and Neighborhood Program Update
E. Target Corporation GrantJDonation Award
F. The 2002 Bulletproof Vest Partnership Grant
G. Local Law Enforcement Block Grant 2002 Application
H. 2002 Washington Traffic Safety Commission Click It
Or Ticket Grant
1. Dry Cleaning Contract
J. Federal Equitable Sharing Agreement
6.
PENDING ITEMS
. King County Funding of Parks and Pools
. Safety of215t Avenue S.W. and 304th Street
. Internet Safety
. Future Development of 5 Acres at Celebration Park
. Lakota Park
. Group Homes
. Historical Society
7.
8.
NEXT MEETING - Monday, August 12,2002
ADJOURNMENT
Committee Members:
Linda Kochmar, Chair
Mary Gates
Mike Park
Staff:
Jennifer Schroder, Director
Mary Jaenicke, Administrative Assistant
661-4041
City of Federal Way
City Council
PARKS. RECREATION. HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITIEE
Monday, June 10,2002
4:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Linda Kochrnar, and Michael Park, Mayor Jeanne Burbidge,
Staff: Donna Hanson, Assistant City Manager, Anne Kirkpatrick, Director of Public Safety, Bob Sterbank, Director
City Attorney, Cary Roe, Director Public Works, Ken Miller, Deputy Director Public Works, Lydia Asseffa-
Dawson, Human Services Manager, Kelli O'Donnell, CDBG Coordinator, Jennifer Schroder, Director, Parks,
Recreation & Cultural Services, Mary Jaenicke, Administrative Assistant.
Excused: Council member Mary Gates.
Guests: Karen PettingeU, Chair Human Services, Kevin King, Human Services Commission, H. David Kaplan,
citizen, Nancy McElenay, Historical Society.
Chair Kochmar called the meeting to order at 4:02 p.rn.
PUBLIC FORUM
David Kaplan spoke regarding the Oxford House issues. He would like the City to review their policy regarding
granting funds for a social service facility, without a site being selected. The grant should be made contingent upon
the approval of a site. The second issue is the waiver of unrelated adults living in the same house. Kaplan also
spoke regarding the upcoming sexual predator bid. Kaplan would like the local group homes to be publicized.
Nancy McElenay from the Historical Society wanted to introduce herself to the Committee. She stated ~e
Historical Society wants to keep moving forward with the program. She spoke regarding needs that the Historical
Society needs. Schroder stated a meeting could be scheduled to update the committee. Schroder stated she would
update the Committee on the Agreement between the City of Federal Way and the Historical Society. Kochmar
suggested that Nancy attend the City Council meeting every once awhile to create public awareness of the Historical
Society.
COMMISSION COMMENT
None
APPROVAL OF SUMMARY
Chair Kochmar and Council member Park approved the May 13 meeting minutes.
Kochmar motioned to change items G and H on the agenda, and to put item D before B. Park seconded. Motion
passed.
BUSINESS ITEMS
Regional Disaster Plan for Public and Private Organization in Kine County
Miller introduced Lauren Nelson, Regional Planning Program Coordinator for King County. Miller stated that state
law requires a plan for emergencies, but there is very little guidance given for non-profit and private companies.
The regional disaster plan was developed to take advantage of the many entities that could be used following a
severe disruption. Participation in the plan provides a legal framework within which organizations in King County
can share resources in times of larger scale emergencies. The Omnibus Legal & Financial Agreement has been
developed to provide the legal platform for resource sharing among participating organizations. Nelson gave a
power point presentation of the Regional Disaster Plan. Park moved to authorize the City Manager to execute
the signatory documentation sheet adopting the Regional Disaster Plan. Authorize the City Manager to
execute the Omnibus Legal & Financial Agreement between the City of Federal Way and other subscribing
members of the Regional Disaster Plan for Public and Private Organization in King County. Forward to the
July 2, 2002 Council Consent Agenda. Kochmarseconded. Motion Passed. .
PARKS, RECREATION, HUMAN SERVICES
&. PUBLIC SAFETY COUNCIL COMMITTEE
Monday, June 10 Summary
Page 2
Yakima County Jail Services Interlocal A!!reements
Sterbank stated that in May 2001, the City received formal notice from King County that they were terminating the
jail contract Agreement with Federal Way and other cities. The County wanted Federal Way out of their jails
permanently. The County has a growing felony population, and would be unable to provide misdemeanor jail
services. The City was approached by Yakima County about a long-term jail contract. Yakima already contracts
with several cities including Federal Way. Yakima wants to build an additional wing to its facility. Yakirna'sjail is
a state-of-the-art facility, which provides alcohol and substance abuse treatment, and psychiatric treatment. The
cities began negotiating with Yakima County. Yakima County has offered the jail services at a lower cost than King
County. A joint contract among the cities and Yakima County was developed to address the long-term jail needs.
The agreement is broken into two separate Interlocal agreements: (1) Interlocal Agreement Between Yakima
County and the Cities; and (2) Interlocal Agreement Among the Cities. The second agreement addresses the
responsibility for unmetjail bed commitments made to Yakima County, or overuse ofa city's estimated use.
Sterbank reviewed the highlights of these two Interlocal Agreements. The Agreement's effective date occurs when. .
it has been executed by a sufficient number of cities to represent 90% of the 440 Minimum Bed Commitment. If the
requisite number of cities does not sign the Agreement by September 1,2002 it is null and void. The Agreement
will expire on December 31, 2009 unless it has been terminated or extended prior to that date. Council member Park
asked if other cities have signed off on this contract. Sterbank answered that yes other cities have already signed the
contract. Chair Kochmar asked Sterbank to verify with Yakima County that they are offering $2 million aggregate
for each city. Chair Kochmar is concerned that the $1 million per occurrence and $2 million in the annual
aggregate would be too low. The Interlocal Agreement among the Cities becomes affective once it has been signed'
by all of the participating cities. The Cities agreement is null and void if Yakirna County is unable to obtain permits
and fmancing of its new jail by September 2002. The cities agreement focuses on how to deal with the .
responsibility of the unused bed commitment. Only those cities that don't meet their EADP number in a given year
will have to pay a proportionate share to Yakima County. The agreement also contains provisions for over usage of
beds. Sterbank stated that this agreement may be terminated with 12 months notice in writing to each other city.
Park asked what would happen if we went over the 5% allowed for using jail beds. Chief Kirkpatrick stated that the
City is maintaining their contracts with Chelan, Fife and Okanogan. Park moved to approve the Interlocal
Agreement Between Yakima County and the Cities, and forward to full Council for consideration at the June
18, 2002, Council meeting; and approve the Interlocal Agreement among the Cities, and forward to full
Council for consideration at the June 18, 2002 Council meeting. Kochmar seconded. Motion passed.
Renton Jail Services Interlocal A!!reement
Sterbank stated that the language in this agreement is the same language as the Fife agreement. The difference in
this contract is the price. The price is $50 per day if it is in excess of four hours or more than 24 hours, and $25 per
day if it is less than four hours. Council member Park moved to approve the Renton Jail Services Interlocal
Agreement and forward to full Council for consideration at the June 18, 2002 Council meeting. Chair
Kochmar seconded. Motion passed.
Citv of Federal Way and City of Bellevue Interlocal Agreement for K9 Trainine
Chief Kirkpatrick stated that this is an Interlocal agreement to formalize their relationship with the City of Belle vue
Police Department. The Public Safety Department is utilizing a Bellevue Master K9 Trainer to train the Cities new
dog. There is no cost to the City of Federal Way for the K9 Training. Council member Park asked what the time
frame is for the training. Kirkpatrick stated that the dog is very advanced and should be ready in about 4 weeks.
The Bellevue Officer has been coming to Federal Way to train Officer Dex in the Federal Way Community.
Council member Park moved to approve the City of Federal Way and City of Bellevue Interlocal Agreement
for K9 Training and forward to full Council for consideration at the June 18, 2002 Council Meeting. Chair
Kochmar seconded. Motion passed.
2002 Human Services Commission Work Plan
Assefa-Dawson stated that the Human Services Commission fmalized its proposed 2002 Work Plan on May 13,
2002. The finalization of the work plan was delayed due to staff turnover. There are nine items on the work plan,
and some of those items have already been completed. Asseffa-Dawson reviewed the work plan. The commission
has hosted a Community Forum, and completed analysis of the 2000 census information for Federal Way. The
commission will be reviewing the CDBG funding options after this meeting. The commission is involved in the
sub-regional human services planning efforts. A lot of information is being shared with the South King County
Council of Human Services. The commission received about 30 applications for CDBG funding, and is in the
process of reviewing those applications. Council member Park moved to approve the Human Services
Commission's 2002 Work Plan, as proposed by the Commission and forward to the full Council for approval
on June 18, 2002. Chair Kochmar seconded. Motion passed.
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, June 10 Summary
Page 3
Renewal of Interlocal Cooperation A!!reements for HOME Consortium and Kin!! County Community
Development Block Grant (CDBG) Consortium
O'Donnell stated there are two Interlocal agreements that the City has participated in with King County. They are
HOME Consortium funds and CDBG funds. Both Interlocal agreements have automatic renewals for three-year
terms. In regards to the CDBG, the City has the option to stand alone as a direct entitlement. Federal Way joined
the King County CDBG Consortium in 1994. Joining the Consortium provided a greater amount ofCDBG funds to
Federal Way residents at lower staff costs with reduced administrative requirements. King County notified the
Human Services Commission that the Counties administrative costs would rise significantly in 2003. It is because
of these rising administrative costs that the Human Services Commission is recommending pursuing direct
entitlement in 2006. This recommendation to return to entitlement in 2006 instead of 2003 was made due to the
lack of time to evaluate staffing needs and federal requirements for the program. Returning to direct entitlement.
would give the city additional funds for planning and administration, and all federal requirements for administering
the CDBG program would become the responsibility of the City. Park stated if the City decided to withdraw from
the Consortium at the end of 2005, what kind of work would need to be done? O'Donnell stated that they currently
do a Human Services Comprehensive Plan. They would start to align that plan with the consolidated plan that is
required as an entitlement community. There are a number of pieces that need to be addressed in the consolidated
plan. They can start fitting those pieces into their comprehensive plan so they can start identifying things that need
to be in there. They need to do a better analysis of staffmg levels, what the actual costs of staffmg the program
would be. Park asked what the pros and con's are of the consortium. O'Donnell stated the pros of staying in the
consortium are: More consolidated administration, County takes on the liability, City has the control of deciding
where to spend the money. If the city leaves the consortium the city would spend a lot more money on the
administration, Direct Liability to HUD and, Reporting Requirements, Monitoring contracts for federal
requirements such as the Federal Fair Wage Act that would include site visits to make sure they're paying
contractors fair wages. O'Donnell stated the main issue with King County is the rising cost of working with them.
Council member Park moved that the City of Federal Way stay in the King County CDBG Consortium, but
do so under protest due to the late receipt of information from King County, the short time frame given for
making a decision, and the rising administrative costs charged by King county for administering the
program. Council member Park moved to recommend to the City Council that the City of Federal Way
initiate the process to be prepared if the city chooses to withdraw from the King county CDBG Consortium at
the end of the 2003-2005 term. Chair Kochmar seconded. Motion Passed.
2003 CDBG Pass- Throu!!:h Acceptance
O'Donnell reported that as part of the city's joint agreement with King County CDBG Consortium, the City must
elect to receive a pass-through of CDBG funds. The City must report to King County where they are going to
allocate the estimated funds available. O'Donnell will not know the fmal2003 CDBG allocation until December
2002. The City of Federal Way's estimated grant is $551,800. $505,094 is the pass-through, and approximately
$47,000 is from program income. O'Donnell reviewed the proposed budget. O'Donnell stated the Human Services
Commission is recommending that City Council request an additional $20,000 for Planning and Administration.
$10,000 would cover the administrative costs of Federal Way's CDBG program, and $10,000 would be applied
toward the cost of the Consolidated Housing and Human Services Plan. Council member Park moved to accept
the Commission's recommendation to accept a pass-through of CDBG funds from King County for the year
2003 - earmarking $120,000 of capital funds for the Federal Way Home Repair Program and requesting an
additional $20,000 for Planning and Administration. Forward to the full City Council for consideration at
the June 18, 2002 meeting. Chair Kochmar seconded. Motion passed.
PENDING ITEMS
Schroder stated she would be attending a task force meeting. The Metropolitan Task Force will be fmalizing their
recommendations, to be forwarded onto Executive Sims. She will report back to the Council what the
recommendations are. Schroder stated it is very likely that they will "moth ball" pools and parks that are within
City limits. Once Schroder has received the information, she will pass it onto Council immediately.
NEXT MEETING
July 8, 2002 - Mt. Baker Conference Room
ADJOURNMENT
Meeting adjourned at 6: 10 p.m.
5.A
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
MEMORANDUM
Date:
To:
From:
Via:
Subject:
June 28, 2002
PRHSPS Council Committee ~ f
Jon Jainga, P~r {l\lanning and Development Manage I {'.
David Mo e ty~anager
2001 / 2002 C ita I Improvement Project
Lakota Park Soccer Field Lighting Repair Project
Background:
As part of the 2001/2002 Budget process, Council approved $75,000 for the Lakota Park Soccer Field'
Lighting Repair Project.
The soccer field lights at Lakota Park were originally installed in 1978. The lights are in great need
of repair and improvement to provide the appropriate amount of foot-candles to the playing field for
the player's safety during evening practices and games. This repair project would greatly improve
and update the soccer field lighting at Lakota Park.
The Project scope consist of the construction and installation of two additional sports field lighting
systems at Lakota Park Soccer Field for evening practices and games. The additional lighting system
shall consist of 18 luminaires to be mounted on 2 steel poles.
May 21, 2002, City Council approval to publicly advertise the Lakota Park Field Lighting Repair
project for the public bid process.
June 8, 2002, Staff publicly advertised the request for bids for the Lakota Park Additional Soccer
Field Lighting project. The city received bid submittals through June 28, 2002.
June 28, 2002, five bids were submitted. Staff opened and read the five bids aloud at City Hall. The
following is a list of the five bids, which includes the contractor's name and their total bid amount
(total bid amount includes Washington State Sales Tax).
I. JR Electric, Kent, W A
2. Rakoz Electric, Chehalis, W A
3. Totem Electric, Tacoma, WA
4. Duchess Construction, Milton, W A
5. T.Miller Construction, Auburn, W A
$69,759.16
$65,576.26
$59,296.00
$52,729.38
$51,576.26
All bids submitted are within the budgeted project amount.
T.Miller Construction of Auburn, W A, is the lowest responsive, responsible bidder.
Committee Recommendation:
Motion to recommend to Council a "do pass" to accept T.Miller Construction of Auburn, W A.,
total bid amount of$51,571.20, which includes Washington State Sales Tax, a project
contingency of$23,428.00 and to place this item before Council on July 16,2002.
APPROVAL OF COMMITTEE REPORT:
r\-l-
Committee Chair
Committee Member
Committee Member
. 5.B
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
MEMORANDUM
DATE:
TO:
VIA:
FROM:
Subject:
- L---
The purpose of this memorandum is to provide background information to the Council on the status of
King County's proposed reductions in park services and to seek Council's interest in considering the
transfer of the King County Forward Thrust Pool located within the City of Federal Way.
Back2:round
King County is estimating a $50 million budget shortfall in their Current Expense Fund for 2003 with an
additional $25 - $30 million shortfall in each of the following two years. The County Executive appointed a
Parks Task Force charged with recommending how the King County Park System should be owned,
operated and funded in the future and how to eliminate the reliance of these parks and facilities on the
County's Current Expense funds. On June 12, the Task Force submitted to the County Executive
recommendations for stabilizing the funding base for operations of the King County Park and Recreation
System.
Included in the recommendations is for the CotiIlty to divest itself of all in-city facilities. This strategy
includes the transfer of all King County pools located within city limits to the local municipality. There are
10 of the County's 15 local pools inside cities. The impact to Federal Way is the King County Forward
Thrust Pool known as the Kenneth Jones Pool. The Kenneth Jones Pool is located on property owned by
the Federal Way School District at the Federal Way High School campus. The pool was built in 1970 and
the County has a 40-year lease with the district.
King County coordinated a meeting in May with staff from the Federal Way School District and with city
staff to talk about the cost to operate the King County Federal Way Pool and alternatives the County is
exploring to keep the pool open in the short term. King County staff specifically wanted to inquire whether
the City and/or the School District is interested in the possibility of accepting transfer of the pool's
ownership.
Kenneth Jones Pool Operation Costs
Based on data provided by King County, the following summarizes the operating costs and revenues for the
Kenneth Jones Pool for 2001:
Y2001 Kenneth Jones Pool
Expenses $674,477
Revenues 231,750
Subsidy 442,727
% Fee recovery 34%
2001 Attendance 79,148
Staff 2.5FfE/I0 Part-time
These figures are significantly more than the pool's
2000 expenditures of$322,391 and revenues of
$164,318 that was provided to the City previously.
Because of the difference, Staff requested data to
back up the new expenditure and revenue numbers,
but due to the way the County tracts costs, they were
only able to provide a summary of direct costs of
$410,257 and the remaining amount is their estimate
for facility maintenance and administrative support and overhead which are accounted for centrally and
allocated to individual facilities. Revenues are eamed from instruction courses, rentals, drop in,
concessions and other miscellaneous activities.
Since the data from King County is a mixture of actual operating cost and other estimated charges, staff
also collected cost information from other cities who have assumed Forward Thrust Pools in the past few
years to provide a comparison and a range of the operating costs. The following table summarizes this
information. This chart also includes each city's capital investment since assuming ownership for both
deferred maintenance projects and enhancements of the respective pools as of2001.
b-, ..=1-
ISSAQUAH BELLEVUE SHORELINE
Year Transferred 95 96 97
*Terms/KC One time 450,000 558,000 563,600
funding
2000 Expenses 791,000 850,000 401,434
2000 Revenues 466,000 355,000 182,596
Subsidy 325,000 495,000 218,838
% Fee Recovery 59% 41% 47%
2000 Attendance 204,000 144,336 97,199
(Year)
Capital to Date 1 million 2-3 million 1.7 million
Average annual
capital investment 143K 330K-500k 340K
Staff 6ITE/20+ Part-Time 8FTE/30 Part-time 4FTE120+ Part-time
POOL OPERA nON COST COMPARISONS
Terms of transfer
Issaquah - King County agreed to $90,000 for 5 years for a total of $450,000 and $125,000 in capital
repairs.
Bellevue - King County agreed to pay the City $139,500 per year for 4 years ($558,000). King County also
agreed to pay $300,000 per year for 4 years toward the construction of a warm water therapy pool
($1,200,000).
Shoreline - King County agreed to pay city $140,900 for four years ($563,600) and $150,000 in capital
repairs.
Conclusion
. King County is likely to close the Kenneth Jones Pool by the end of the year if transfer is not
accepted.
. Federal Way School District has indicated it is not interested in accepting the pool.
. Operating subsidy is likely between $250K - S400K
. Capital cost is likely, the amount necessary for Kenneth Jones Pool unknown at this tim:e.
Options for Council to consider
Option 1: Direct the City Manager to inform King County that the City is not interested in considering the
transfer of the Kenneth Jones Pool.
Option 2: Direct the City Manager to continue discussion with King County and provide funding
alternatives for the transfer of the Kenneth Jones Pool as part of the city's 2003/2004 Biennium Budget
proposal for Council consideration.
Committee Recommendation
Move Option - to the Councils July 16th meeting on the consent agenda for approval.
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
ß-2
s.c
PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE:
July 8, 2002"
To:
Parks, Recreation, Human Services & Public Safety Council Committee
Kurt Reuter, Acting Director~/Þf '
David M~ana¿;
Family Fest Memorandum of Understanding
From:
Via:
Subject
Background .
Family Fest is scheduled the weekend of August 23,24 and 25,2002. As in the past, the event will take
place at Steel Lake Park, on the beach side of the park and the soccer field will be used for parking.
A copy of the 2002 Mernorandurn of Understanding and Exhibits A and B are attached for your review.
Attachment B describes the 2002 Family Fest risk management requirements.
Committee Recommendation
Motion to authorize the City Manager to execute the 2002 Family Fest Memorandum of Understanding
between the City and Federal Way Community Council and forward to full Council on July 16,2002,
with a "do pass" recommendation.
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
('-l
-
-
~-~
I
INTEROFFICE MEMORANDUM
--------------------- ----------------------------------------- ---
-----------------------------------------------------------------------------__--___m --- --
TO:
PARKS, RECREATION, HUMAN SERVICES AND PUBUC SAFETY COMMITTEE
FROM: JENNIFER TEELER AND KIMBERLY PATERNO
SUBJECT: JULY 8TH COMMITTEE MEETING
DATE: 07/03/2002
Attached is a memo pertaining to item SD of your July 8th Committee meeting agenda. This
information should have been included in your packet. Our apologies for any confusion this may
cause.
-- ,- -. .
Date:
From:
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
July 3rd, 2002
Jennifer Teeler and Kimberly Paterno, Volunteer & Neighborhood Program
Coordinators 'í'A" - fJ;J
David Moseley, City Manag~ v
Information Item - 2002 Volunteer and Neighborhood Program Update
Via:
Subject:
Background:
The purpose of this memo is to bring you up to date on the progress and changes in the area of
Volunteer and Neighborhood Programs. This memo will address recruitment and recognition of
volunteers, neighborhood programs including training and the Neighborhood Matching Fund mini-
grant, and marketing our programs and services.
We will be attending your July 8,2002 meeting to give you a brief presentation and answer any
questions you might have concerning the programs.
Volunteer Proç¡rams
Recruitment
In the first half of this year, 344 volunteers contributed over 3,000 hours of service to the City of
Federal Way. These volunteers were recruited primarily through use of the City's website, flyers,
VolunteerMatch (a national website), and email distribution.
In order to better serve the city employees and volunteers, we are currently conducting a volunteer
needs assessment. When completed, this assessment will give us a better understanding of current
and potential volunteer opportunities within the city.
~
We work closely with other city departments to recruit volunteers for them and to provide support in
managing those volunteers and keeping records.
Recognition
Currently the main form of volunteer recognition is the annual volunteer dinner. The February 2002
was a success with over 300 people in attendance. We modified the dinner slightly with more
entertainment provided by Federal Way community members and fewer speeches. We keep track of
cumulative volunteer hours in order to recognize volunteers when they have reached certain
milestones (e.g., a letter of thanks provided after 100 hours). We also encourage volunteer
supervisors to recognize their volunteers in low (or no) cost ways, such as a simple word of thanks.
NeiQhborhood ProQrams
Disaster Preparedness Training
Federal Way's disaster preparedness program has become an important service that we offer to our
citizens, as well as a model for other programs throughout the state. The two prongs of our program
are:
1. Neighborhood Emergency Teams, or NETs, are groups of neighbors who are trained in
basic disaster preparedness by a City employee or volunteer. This training takes place at
K:\JenniferT\Misc\Volunteer and Neighborhood Program Update 2002.doc
meetings held in residents' homes. While we provide information and meeting facilitation, the
organization of the NET is the responsibility of the neighborhood captain.
Community Emergency Response Team, or CERT, training is based on curriculum
developed by the Federal Emergency Management Agency (FEMA). This training, formally
called NET Responders in Federal Way, has become very popular nation-wide. President
George Bush has incorporated CERT as one of four Citizen Corps programs. We recently
attended a meeting at the King County EGC geared toward coordinating CERT efforts
throughout the county. At present, we are one of very few cities who have active CERT
programs. Currently we have 40 graduates of the seven-session CERT course offered by the
City of Federal Way. We are scheduling another course to begin in September. We also offer
"continuing education" classes to CERT graduates. This summer we have scheduled on
Advanced Disaster Psychology, Power Line Safety, and Natural Gas Safety. We would
encourage any City employee to attend the training.
Not only are CERT graduates a valuable resource in case of emergency, they have also proven to be
reliable citizens that can be called on when we need volunteers for special events.
Neighborhood Matching Fund Mini-grant
The Neighborhood Matching Fund mini-grant is a very worthwhile program that matches city funds of
up to $2,500 with in-kind donations and volunteer hours to help community groups improve the
quality of life in a neighborhood or the community as a whole. In the last year, we have been
struggling to market this program to the citizens of Federal Way. We are finally seeing some results
from our efforts with two grants being approved and three grant applications pending since May.
MarketinQ
Marketing the programs that we offer to the citizens of Federal Way is an ongoing task. We are
always updating brochures, flyers, and the City website. We also strive to keep the press informed ot
our activities. We are starting to explore the opportunity of using channel 21 and SeaTac Mali's
Community Corner to reach residents. We also communicate with citizens using email, phone calls,
and newsletters.
Coordinating Volunteer and Neighborhood programs is both challenging and exciting. The programs
that we coordinate constantly evolve to meet the needs of those we serve. We welcome 9Q¥-input
you might have in how we could improve any of the services we provide. . .
K:VenniferT\Misc\Volunteer and Neighborhood Program Update 2002.doc
Memorandum of Understanding
Family Fest 2002
City of Federal Way and Federal Way Community Council
THIS MEMORANDUM OF UNDERSTANDING (MOU), dated effective this 1st day of August
2002, defines the respective responsibilities ofthe City of Federal Way ("City") and the Federal Way
Community Council ("FWCC") in connection with the 2002 Family Fest event.
Recitals:
A.
B.
C.
The FWCC, through the Family Fest Committee, produces an annual outdoor event,
known as Family Fest, in Steel Lake Park, Federal Way, Washington ("Event"). The
Event includes a parade, food and craft vendors, performances and activities over a
three (3) day period, August 23,24 and 25,2002;
The City has formally adopted the Event as an official City-sponsored event pursuant
to Resolution No. 94-166 benefiting the citizens of Federal Way; and
The Family Fest Committee will serve as the producer of the Event. The City will
provide the location and assist with City services as outlined in this MOU.
NOW, THEREFORE, the parties agree as follows:
I.
City Responsibilities. The City agrees as follows:
1.
The City will provide staff support to set up the Steel Lake Park stage and
canopIes;
2.
The City will waive the Special Events Pennit fee for use of Steel Lake Park
facilities;
3.
As a City-sponsored event the city will waive application fees for a
temporary business license, temporary sign permit and electrical permit;
4.
As a City-sponsored event, Family Fest organizers and FWCC will be
covered under the City's insurance program;
5.
The City will provide use of currently available and owned outdoor stage,
bleachers, canopies, portable sound system, flatbed utility trailer, tow vehicle
and generator at Steel Lake Park during the Event;
6.
The City will provide maintenance support for site preparation, and logistical
support and cleanup as outlined in the document entitled "2002 Projected
Family Fest Support," attached hereto as Exhibit "A" and incorporated by
1
L-L
II.
this reference.
FWCC Responsibilities. The FWCC shall:
1.
Screen all vendors, displayers and other groups participating ("Vendors") for
required permits, required executed Vendor Participation Agreement, and
proof of insurance coverage as outlined in the document titled "Insurance
Requirements for Family Fest," attached hereto as exhibit "B" and
incorporated by this reference. In addition, all food vendors or other food
handlers are required to obtain Health Department permits. FWCC shall
provide to Kurt Reuter, Parks Maintenance Superintendent, by August 16,
2002, a list of all permitted vendors for inclusion in the Event. Without such
certificates, a Vendor may not participate in the Event;
2.
Ensure that the City of Federal Way is named as additional insured on all
Vendor certificates of insurance. Copies of all insurance certificates will be
provided to the City liaison, Kurt Reuter, Parks Maintenance Superintendent,
by August 16, 2002, for inclusion in the Event. Without such certificates a
Vendor may not participate in the Event;
3.
Once a Vendor has provided all necessary permits, waivers and insurance,
FWCC shall provide the Vendor with identification (such as a sign to display
in booth) indicating compliance with such requirements. FWCC shall ensure
that such identification shall be displayed at all times during the Event;
4.
Provide a detailed site plan and final time line of the Event by August 16,
2002, to the City liaison, Kurt Reuter, Parks Maintenance Superintendent;
5.
Provide logo identification on all marketing materials developed to promote
the Event;
6.
Provide booth space at the Event for promotion and sale of products by the
City of Federal Way's Parks, Recreation and Cultural Services Department;
7.
Provide volunteer assistance in repairing any damage to Steel Lake Park and
Steel Lake Annex that may occur during the Event;
8.
FWCC agrees to indemnify and hold the City, its elected officials, officers,
employees, agents, and volunteers harmless from any and all claims,
demands, losses, actions and liabilities (including costs and all attorney fees)
to or by any and all persons or entities, including, without limitation, their
respective agents, licensees, or representatives, arising from, resulting from,
or connected with this MOU to the extent caused by the negligent acts, errors
or omissions of the FWCC, its partners, officers, shareholders, agents,
employees, invitees, or volunteers, or by FWCC's breach of this MOU.
FWCC waives any immunity that may be granted to it under the Washington
2
C-3
State Industrial Insurance Act, Title 51 RCW. FWCC's indemnification shall
not be limited in any way by any limitation of the amount of damages,
compensation or benefits payable to or by any third party under workers'
compensation acts, disability benefit acts or any other benefits acts or
programs.
This MOU contains the obligations of both parties for Family Fest and may not be changed or
modified except by written agreement by both parties.
David Moseley, City Manager
P. O. Box 9718
33530 - 1st Way South
Federal Way, WA 98063-9718
APPROVED AS TO FORM:
City Attorney, Bob Sterbank
ATTEST:
City Clerk, N. Christine Green, CMC
Stephen Percival, President
Federal Way Community Council
3
C-L-(
EXHIBIT A
2002 PROJECTED FAMILY FEST SUPPORT
PermitslRentals (In-Kind Value)
*Waiver of Special Events Pennit
Stage and Canopy Rental (based on commercial rental rate)
**Liability Insurance
Generator (s)
Portable Sound System ($100.00 per day)
Canopies: 1-10 x 10 for FWCC information booth
I - lOx 20 for main stage changing room
1 - lOx 10 for Beach Stage
1 - lOx 15 for VIP Parade Viewing Area
1 - lOx 10 for Sound Technician
$ 800.00
$ 3,000.00
$ 2,500.00
$ 100.00
$ 300.00
$ 500.00
Total
$ 25.00
$ 130.00
$ 30.00
$ 7,385.00
Temporary Business License
Electrical Permit
Ternporary Sign Permit
*Based on using a part ofthe park (we do not have a fee structure in place for using the whole park).
**Currently under City insurance, with a $5,000 deductible.
Materials & Supplies an-Kind)
Garbage bags/Restroom supplies
Wetting agent for soccer field
Miscellaneous supplies
Total
$ 200.00
$ 130.00
$ 400.00
$ 730.00
Staff Support (In-Kind Value)
Pre-Event Site Preparation
Relocate bleachers and tables
Erect barricades and snow fencing (120 feet of fencing)
Paint sprinkler heads and identify water lines
Deliver stage, canopies and portable sound system
Setup of stage and canopies
Assist carnival vehicles on-site and setup
Deliver generator, set out garbage containers
4 people, 4 hours
2 people, 6 hours
4 people, 8 hours
3 people, 6 hours
8 people, 16 hours
2 people, 6 hours
2 people, 3 hours
40 hours full-time @ $27.00thour"
60 hours part-time @$12.10thour"
I 00 hours
Total:
$ 1080.00
$ 726.00
$ 1,806.00
Event Support
Friday:
Monitor park, garbage pick-up
11:30 a.m.-IO:OO p.m.
4 people, 10 hours
&5
4
EXHIBIT A (Continued)
Saturday:
Assist with vendors on and off fields, monitor park, garbage pick-up
7:00 a.m.-3:30 p.m.
1:30 p.m.-IO:OO p.m.
Deliver/set up tables and chairs on flatbed trailer for Parade Reviewing Stand
Sunday:
Monitor park, garbage pick-up, assist vendors off fields, take down
canopies
II :00 a.m.-8:00 p.m.
94 hours full-time @ $27.00/hour';
50 hours part-time @ $12.10/hour .;
144 hours
Total
Post-Event
Take down stage
Park clean-up
Return bleachers and tables
Return stage and any other equipment
48 hours full-time @ $27.00 /hour .;
32 hours part-time @ $12.10/hour';
80 hours
Total
Administration
Parks Maintenance Superintendent, 40/hr. X $46.00 .,
Total
4 people, 8 hours
4 people, 8 hours
2 people, 2 hours
4 people, 9 hours
$2,538.00
$ 605.00
$3,143.00
10 people, 2 hours
4 people, 8 hours
4 people, 4 hours
4 people, 3 hours
$1,296.00
$ 387.20
$1,683.20
$ 1,840.00
., (Hourly pay rates are based on average wage for superintendent, full time, and temporary seasonal
maintenance workers. Benefit costs of28% for full time and 10% for temporary staff are also included.)
Loss of Revenue
Picnics (at capacity)
Tournaments (at capacity)
Total
Total In-Kind
Total Lost Revenue
GRAND TOTAL:
Other Impacts to the City:
7 days lost use of Steel Lake soccer fields
4 days lost use of Steel Lake softball fields
Compaction damage of park turf and soccer field
Utilities (water and power consumption) for 4 days
C-lo
5
$ 900.00
$ 390.00
$1,290.00
$16,587.20
$ 1.290.00
$17,877.20
EXHIBIT B
City of Federal Way Risk Management Division
Insurance Requirements for Family Fest 2002
Insurance Requirements for contracted vendor or booth participants at Family Fest are as follows:
TYPE OF ACTIVITY AND EXPLANATION INSURANCE REQUIRED
1. Non-profit, information only booth. No insurance needed. Mutual indemnity
clause only.
2. Non-profit and/or service club sales, game or No insurance needed. Mutual indemnity
exhibit booth, NO FOOD. This category clause only.
includes home based craft sellers, entertainers
contracted on a flat fee basis to provide
music, magic shows, Velcro tunnel, gyro-tron
and the like.
3. Non-profit and/or service club FOOD $2,000,000 combined single limit general
BOOTH. liability, products liability and personal &
bodily injury insurance required.
4. Cornmercial sales booth. $2,000,000 combined single limit general
liability, and personal & bodily injury
insurance required.
5. Exceptional overnight use of park facilities as $2,000,000 combined single limit general
approved by the Director of Parks, Recreation liability, and personal & bodily injury
and Cultural Services. insurance required. If liquor will be served,
additional insurance will be required.
6. Commercial FOOD BOOTH or trailer. $2,000,000 combined single limit general
I. Limited and/or retail food classification. liability, products liability and personal &
These are commercial food exhibitors that do bodily injury insurance required.
not utilize a cornplete kitchen; they sell a
small number of specialty items, the potential
health risk to the public is low, the
opportunity for human or bacterial
contamination is limited, i.e., popcorn, snow
cones, cotton candy, prepackaged frozen ice
cream.
2. Regular food service classification. These
are commercial food exhibitors that utilize a
complete kitchen; a full menu is available, $2,000,000 combined single limit general
food items may be prepared on site; the liability, products liability and personal &
potential health risk to the public could þe bodily injury insurance required.
serious or dangerous if the foods were
improperly prepared; it involves the
preparation of potentially hazardous foods,
i.e., dairy products, meat, fish, cooked
vegetables, etc.
7. Commercial game booth or event, i.e., $2,000,000 combined single limit general
carnival type games of change. This category liability, products liability and personal &
includes any ANIMAL rides, petting zoo, bodily injury insurance required.
pony ride, llama ride and the like
6 &1
Insurance Requirements for Family Fest (continued)
TYPE OF ACTIVITY AND EXPLANATION INSURANCE REQUIRED
8. Commercial rides, i.e., carnival rides, $5,000,000 combined single limit general
including helicopter rides, tethered balloon liability, products liability and personal &
rides, bungee seats and the like. bodily injury insurance prefeI1'ed, minimum
of $2,000,000 required. Other specialized
insurance may be required in addition.
NOTE: It is understood that at the discretion of the Management Services Director, based on hislher
knowledge of the events and activities and risks involved, and based upon the above guidelines,
increased levels of insurance may be required for a particular activity or event. All insurance
certificates shall show the City of Federal Way named as additional insured as insurance coverage
pertains to the activities described above.
C:-~
7
5.E
FEDERAL WAY CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
June 18, 2002
To:
From:
Parks, Recreation, Human Services & Public Safety Council Committee
Anne Kirkpatrick, Chief of policeO t -;l¿
David ~nager
Target Corporation Grant/Donation Award
Via:
Subject:
Received Donation:
The Target Corporation's Assets Protection Division has donated more than $1 million dollars to law
enforcement agencies throughout the country. On April 10, 2002, the Federal Way Police
Department was awarded a donation of $400.00 dollars from the Target Corporation to be used
toward the purchase of a HP Printer Scanner Copier Fax combo device. One of our Sea- Tac Mall
contract officers, Thaddeus Hodge, submitted the original application for this donation. Only two
police departments in our region, Bellevue and Federal Way, were selected this year to receive this
award.
Officer Hodge and Lieutenant Chris Norman accepted this monetary award on June 17, 2002 at the
Mervyns department store at Sea- Tac mall. Mervyns is a subsidiary corporation of the Target
company.
This donation is in the form of a business check and becomes void after 90 days, from May 9, 2002.
This award/donation can be used to obtain the required equipment and facilitate some of the general
operations of the contract officers at the Sea- Tac Mall office.
We respectfully request the Public Safety committee accept this generous donation on behalf of the
Police Department.
Committee Recommendation:
Authorize the Public Safety Department to accept the donation of $400.00 from the Target
Corporation to be used toward the purchase of a HP Printer Scanner Copier Fax combo
device, and forward to full Council for approval at the July 16,2002 Council meeting.
APPROV AL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
G-.l.
i/lcamden/agendalO21102/Info-PSO vehicles to Dodge Inrepids.doc
FEDERAL WAY CITY COUNCIL S.E
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
July 08, 2002
To:
Parks, Recreation, Human Services & Public Safety Council Committee
Anne Kirkpatrick, Chief of POliceO,ç ~
David ~~nager
The 2002 Bulletproof Vest Partnership Grant
From:
Via:
Subject:
Back~round: Since 1999, the Department of Public Safety has had the good fortune to benefit from
several bulletproof vest awards from the Office of Justice Programs (OlP). Once again, I am pleased
to announce that we have been granted an award of $23,244.36 for the 2002 Bulletproof Vest
Partnership Grant Program. Compliance will remain the same as previously required by OJP,
including the local match of 50%. It is our intent to offset this local match with savings carried-
forward to FY 2002 and savings from salaries and benefits.
With the 2001-2002 Mid-Biennium Adjustments approval to increase staffing levels for police
officers and police support officers, several vacancies, and the necessity to replace vests that are or
have exceeded their five-year shelflife, we are anticipating the need for additional bulletproofvests.
The Department has identified Second Chance Body Armor as the vendor. They provide a higher
threat level, as well as a female fitted vest. The Pierce County Sheriff s Office, by means of a bid
process, have already negotiated a contract with Second Chance Body Armor. The City of Federal
Way currently maintains an interlocal agreement with Pierce County. For that reason, our intent is to
piggyback Pierce County's bulletproof vest contract.
The Department is requesting approval to accept the 2002 Bulletproof Vest Partnership Grant for
$23,244.36 including authorization to purchase vests totaling approximately $46,488.72. Funding
for the vest will be a 50% split between the federal award and Department budget adjustment and
saVIngs.
Committee Recommendation:
Motion to approve and accept this request for the 2002 Bulletproof Vest award in the amount of
$23,244.36 including authorization to procure vests at an estimated purchase cost of $46,488.72
using the Federal award and Department budget savings ($23,244.36). Please forward to full
Council for consideration at its August 06, 2002 meeting.
APPROVAL OF COMMITTEE REPORT:
.. .
Committee Chair
Committee Member..
Committee Member
iIlc/agenda/ps/070802/bulletproof vests 2002
\=-J-
5.G
FEDERAL WAY CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
July 8, 2002
To:
Parks, Recreation, Human Services & Public Safety Council Committee
From:
Anne Kirkpa,trick, Chief of Police Qr¿ f({
David ~ager
Local L:W En~c~~ent :IOCk Grant (LLEBG) 2002 Application
Via:
Subject:
Information Only:
Since our commencement in October 1996, the Department of Public Safety has had the good
fortune to benefit from several LLEBG awards administered by the Bureau of Justice Assistance
(BJA). This opportunity has once again presented itself to us.
The 2002 LLEBG application period opened on June 5, 2002 and will close July 17,2002. BJA has
earmarked $67,013 for the City of Federal Way with a local match of $7,446 identified as 2001
budget savings and carried-forward to FY 2002. The total award is $74,459 and is for a two-year
period.
The purpose of this memo is to inform you that it is the Department's intent to make application for
the 2002 LLEBG award. At this time, the Department is in the process of reviewing and prioritizing
our needs to establish the most beneficial use of this award.
Upon notification from BJA that the Department has been awarded this grant, the Department will
return to PRHS&PS Council Committee for authorization to move forward to full City Council.
(;-l-
ill carn denl ag enda/07 0802/200211 e bgapp 1 i cation. doc
S.H
FEDERAL WAY CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
July 8, 2002
Via:
Parks, Recreation, Human Services & Public Safety Council Committee
Anne Kirkpatrick, Chief of POliCQ E ~ K .
David ~nager
2002 Washington Traffic Safety Commission Click It Or Ticket Grant
To:
From:
Subject:
Back~round: Washington State has been chosen as one of thirteen states to receive special funding
for a "Click It Or Ticket" campaign. This highly-visible patrol targeted seat belt enforcement. The
campaign model showed an increase in usage rates for seat belts and child restraints thereby
decreasing death and serious injury on roadways across the nation. The concept starts with a
statewide public information effort to educate motorists about the upcoming seat belt enforcement
wave and is followed by an intensive period of zero tolerance emphasis patrols. This combined
media and enforcement effort has the potential to be the largest mobilization oflaw enforcement in
the history of Washington State. Washington Safety Commission (WTSC) announced the
availability of funds for patrol overtime reimbursements.
Between OS/20/02 - 06/02/02, the Department of Public Safety participated in this worthy venture,
contributing 39.5 hours to the special patrol emphasis. The additional hours will result in a
reimbursement request of$2,024.1 O. WTSC will reimburse the grantees after submission of proof of
payment.
The Department is requesting approval to accept the 2002 WTSC "Click It Or Ticket"
reimbursement of overtime in the amount of $2,024.1 O.
Committee Recommendation:
Motion to approve and accept this request to accept the 2002 WTSC "Click It Or Ticket"
reimbursement in the amount of $2,024.1 O. Please forward to full Council for consideration at its
August 6, 2002 meeting.
APPROV AL OF COMMITTEE REPORT:
:,:::,,:.
Committee Chair
Committee Member
Committee Member
\1-.1-
I/LAlJRAlMS/AGENDAIPS/O70802/02WTSC/Seat Belt Click It Or Ticket
FEDERAL WAY CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
5.1
Date:
July 08, 2002
To:
Parks, Recreation, Human Services & Public Safety Council Committee
From:
Via:
Anne Kirkpatric
David Moseley
, L./' v-
). 1!OI!tJ-.
Subject:
2002 Dry Cleaning Contract
Backf!round: Since 1996, we have provided dry cleaning services for both uniform and plainclothes duty
assignment. We have recently completed a Request for Proposal for Police Uniform and Plainclothes Dry
Cleaning Services and as a result, we received eight responses.
Our recommendation, pending final review from the Legal Department, is to award the contract to Regency
Cleaners for an annual compensation of $35,000.00 per year, effective January I, 2002 through December
31,2004. Payments will be charged against Custodial and Cleaning Services appropriated in the Support
Services Administrative Budget (001-21000-094-521-11-415). Regency Cleaners was the lowest bidder and
the most qualified based on the criteria listed in the Request for Proposal.
Ability and
history of
successfully
completing
Responsiveness contracts of this
of the written type; meeting
quote to the projected
purpose and deadlines and
scope of experience in
service. Price similar work. Total Criteria
Criteria (40%) (30%) (40%) Weight 100%
Bel Custom Cleaners 35% 20% 25% 80%
Best Campus Cleaners 10% 20% 0% 30%
Enviro-Clean Drycleaners 20% 20% 20% 60%
Hillside Plaza Cleaners 10% 10% 0% 20%
Holiday Cleaners 15% 25% 0% 40%
King Cleaners 20% 20% 0% 40%
Pro 2 Cleaners 20% 15% 0% 35%
Regency Cleaners 35% 30% 30% 95%
Committee Recommendation:
Motion to award the Dry Cleaning Services Contract to Regency Cleaners in the annual compensation of
$35,000 effective January I, 2002 through December 31, 2004. Please forward to full Council for
consideration at its August 6, 2002 meeting.
Ä.PPROV AL OF COMMITTEE REPORT:
Committee Member
Committee Chair
Committee Member
iIlc/agendaips/070802/2002 drycleaning
'T-~
5.J
City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
July 08, 2002
To:
Parks, Recreation, Human Services & Public Safety Council Committee
From:
Via:
Anne Kirkpatrick, Chief of Police Q. (, fe J
David Mo~nager .
Federal EqUita~ ~har~g Agreement
Subject:
Background: The existing three-year Federal Equitable Sharing (FESA) is due to expire on
September 30, 2002. In order for the Federal Way Department of Public Safety to continue to
receive federal funds from joint drug operations with the federal agencies (FBI or DEA), a new
three-year agreement must be executed. This is applicable to all local, county, and state police
agencies that want to share cash or property proceeds.
The U.S. Department of Justice gives local, county, and state agencies until October 1, 2002 to
execute the agreement. Federal funds can be used for variety of ways such as to enhance future
investigations to purchase equipment and training. There are tremendous benefits to the City for
having a valid FESA agreement in place. Over the past three years, our agency has received
federally forfeited funds on joint operations with the federal government and expects to continue
sharing proceeds from joint operation. The sharing of assets with the federal government will
enhance the police department's ability to investigate narcotic related crimes.
Start-up Costs: There are no costs to the City for entering into this agreement.
Committee Recommendation:
Motion to approve the three-year Federal Equitable Sharing Agreement with the U.S. Department of
Justice and forward to full Council for consideration at its July 16, 2002 meeting.
APPROVAL OFCöM1\UTTEE REPORT:
Committee Chair
Committee Member
Committee Member
3-~
""::,,",',,,i(IJ-!a:;i;ij¡;,:,'A,,(!¡J;ol¡;::, fin..; :"'::¡¡,-.' .' . ,"i.:'~';¡;~j"~"j:'¡';:-;';;'0.;,:¡1:10'
.'/"",.0:1*",\4,',,-,'0,","""""<~.n'.""""r,':I""',,,'.,,"," ",...,. "" .:""., ""-',"""r~,".'M',',"" ,", ,"',','" .,,' "~."'~\tf,',:",'¡f',tf.,~,~""-"",",,,,',(;+'WI,",',';¡!"',:~O¡
m ~tlt'~."1" !it, 'Ït ÄÛD :THRÛ SmEMBEiuo, !I'Øò5~!r'éL"':!:;" "',,
~ Fèderal Equitable Sharh1g Agreement
. .
Law Enforcement Agency: {"£/JeRRi WAr f)él'T. ()f fJuit.ic SF/FEr,!
rS!f Police Departme~t
0 Prosecutor's Office
0 Sheriffs OfficelDepartment
0 Other
0 Check if New Participant
0 Task Forcel
Contact Person: BRJA+I
W/l_S:ONI ~ý OIIEI=E-mail Address: B~JIMI. 4hL$øN £JCt: I=SÞZte4/.-i,.,A¥-- wII
Mailing Address: ~8
(Street)
Cf TH AVE. $
FEf)EIML WA'1
(City) ,
WA
(Stale)
q BooB
(Zip Code)
Telephone Number: (...25"'3) ~"I- L/t.D7-
Fax Number:
( ~.3 ) ¿t?1 - Ll6 SS-
Agency Fiscal Year Ends on: _Oe:CEm8EIL 31
(Month/Day)
NCIC/ORlfTracking No.: W A 0\ ï 3 6øø
This Federal Equitable Sharing Agreement entered into among (1)' the Federal Government, (2) the above-stated law enforcement 'agency,
and (3) the governing body sets forth the requirements for participation in the federal equitable sharing program and the restrictions upon
the use offederally forfeited cash, property, proceeds, and any interest earned thereon, which are equitably-shared with participating law
enforcement agencies. By their signatures, the parties agree that they will be bound by the statutes and guidelines that regulate shared assets
and the following requiremen~ for participation in the federal equitable sharing prograrn.
1. Submission. The Federal Equitable Sharing Agreement and the Federal Annual Certification Report must be subnútted to both
the Department of Justice and the Department of the Treasury with a copy provided to the U.S. Attorney in the district in which
the recipient law enforcement agency is located, in accordance with the instructions received from the respective departments or
as outlined in their equitable sharing guidelines. .
U.S. Department of JusticelACA Program
10th and Constitution Avenues, NW
Criminal DivisionlAFMLS
Bond Building, Tenth Floor
WashiÌ1gton, D.c. 20530
Fax: (202) 616-1344
Executive Office for Asset Forfeiture
U.S. Department of the Treasury
740 15th Street, NW. Suite 700
Washington, D.C. 20220
E-mail address: treas.aca@teoaf.treas.gov
Fax: (202) 622-9610
2. Signatories. This agreement must b~ signed by the head (or authorized representative) of the law enforcement agency and the
head (or authorized representative) of the governing body. Receipt of the signed agreement is a prerequisite to receiving any
equitably-shared cash, property, or proceeds.
3. Uses. Any shared asset shall be used for law enforcement purposes in accordance with the statutes and guidelines that govern
equitable sharing, and as specified in the equitable sharing request (either a DAG-71 or a TD F 92-22.46) subnútted by the
requesting agency. '
4. Transfers. Before the undersigned law enforcement agency transfers cash, property. or proceeds to other law enforcement
agencies, it must verify first that the receiving agency has a current and valid Federal Equitable Sharing Agreement on file with
both the Department of Justice and the Department of the Treasury. If there is no agreement on file, the undersigned law
enforcement agency must obtain one from the receiving agency, and forward it to the Department of Justice and tht: Department
of the Treasury as in item I. A list of recipients, their addresses, and the amount transferred must be attached to the Federal Annual
Certification Report. .
3-7-
I Attach I ist of member agencies with their addresses and indicate lead agency.
, ". , ' , ,
, " " ,'.' ','d' ¡ , ',,: ',',', ,0' '" . , ,', , ; 0: " ' ,. ' '
5. _J~tel"rI~1 Cóntrciis. ,The parties agree to account sepárately i~rf~d~~l ~quitabìe ~h~rfug funds recei~ed' fÌ"om the DeP~rtme~~' 6P "",
Justice and- the-Department oftheTn~asUi-ÿ.FUrids frö-rns~teandlocà1foi'feit\ìï'e'S and other sources must not be coß1ßÙngled with -- -_.:.-
federal equitable sharing funds. The recipient agency shall establish a separate revenue account or accounting code for state, local.
Department of Justice, and the Depaitment of the Treasury forfeiture funds. Interest income generated must be accounted for in
the appropriate federal forfeiture fund account.
The parties agree that such accounting will be subject to the standard accounting requirements and practices employed for other
such public monies as supplemented by requirements set forth in the current edition of the Department of Justice's A Guide to
Equitable Sharing of Federally Forfeited Property for State and Local Law Enforcement Agencies (Justice Guide). and the
Department of the Treasury's Guide to Equitable Sharingfor Foreign Countries and Federal, State. and Local Law Enforcement
Agencies (Jreasury Guide). The accounting of shared funds must be submitted in the fonnat shown on the Annual Certification
Report contained in both the Justice and Treasury Guides. .
The misuse or misapplication of shared resources or the supplantation of existing resources with shared assets is prohibited. Failure
to comply with any provision of this agreement shall subject the recipient agency to the sanctions stipulated in the current edition
of the Justice or Treasury Guides, depending on the source of the funds or property. .
6. Federal Annual Certification Report. The recipient agency shall submit an Annual Certification Report to the Department
of Justice and the Department of the Treasury (at the addresses shown in item 1) and a copy to the U.S. Attorney in the district in
which the recipient agency is located. The certification must be submitted in accordance with the instructions received fÌ"om the
respective departments or as outlined in the Justice or Treasury Guides. Receipt of the certification report is a prerequisite to
receiving any equitably-shared cash, property, or proceeds. .
7. Audit Report. Audits will be conducted as provided by the Single Audit Act Amendments of 1996 and OMB Circular
A-B3. The Department of Justice and the Department of the Treasury reserve the right to conduct periodic random audits.
8a. During the past 3 years, has your agency been found in violation of, or entered into a settlement agréement
pursuant to, any nondiscrimination law in federal or state court, or before an administrative agency?
aVes
~ No
(If you answered yes, attach relevant infonnation. See instructions.)
8b. Are there pending in a federal or state court, or before any federal or state administrative agency, proceedings
against your agency alleging discrimination?
ø Yes 0 No . (If you answered yes, attach relevant information. See instructions.)
The undersigned certify that the recipient agency is in compliance with the nondiscrimination requirements of the following
laws and their Department of Justice implementing regulations: Title VI of the Civil Rights Act of 1964
(42 U.S.C. § 2000d et seq.), Title IX of the Education Amendments of 1972 (20 U.S.c. § 1681 et seq.), Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. § 794), and the Age Discrimination Act of 1975 (42 U.S.C. § 6101 et seq.), which
prohibit discrimination on the basis of race, color, national origin, disability, or age in any federally assisted program or
activity, or on the basis of sex in any federally assisted education program or activity.
Under penalty of perjury, the undersigned officials certify that the recipient state or local law enforcement agency is in
compliance with the provisions of the Justice and/or TreasuT)' Guides and the National Code of Professional Conduct for
Asset Forfeiture.
Name(~ri~t'or'~-
Governing Body Head or Authonzed Repres~nta1ive
Name (Print or Type) Date
Law Enforcement Agency Head or Authorized Representative
)at"
(Signature)
,Signature)
---
Title lPrint or Type) Title (Print (tr Type)
A~OVE~RM ,
. Bob ~ , Cé'ffi Í!f!f!B9!H€§f1Il0lf11ätlulI Act and may be released to requests under 5 V,S.C. § 552.
3-3
. Mårch '2002~ :'. ,
--'~1~~J~H~:!+~~:rlr
--- -.. ,- - .- -
----------- ---------- ----..
':'. ~:;<~~1M~ll;~~i1.~?t51tifL'~~!~~~]~~tl~¡:~T:'!t~~!:: ;- ';:.::-~.;':.;~~r~:r~:;~~?~tf":f~:-r:i~I;-:~!'i~¡'.':1!,'--:;.i
FEDERAL EQUITABLE SHARING AGREEMENT
Answer to Question 8(b)
Michael Boutte v. Federal Way Department of Public Safety; racial discrimination; pending
before the Equal Employment Opportunity Commission.
3~~
- "!;::~_~L - ~"-. ,,: :":~~r;~deraIEqU;~t~¡b;le ,Sha:~irig1AgräJhlèht"
Instructions
(Please retain these instructions for your records.)
Law Enforcement A-gency: Enter the complete name of your state OJ: local law enforcement agency (e.g., Anytown
Police Department). This must be consistent with the DAG- 71. Check the appropriate box to indicate type of agency.
Acronyms should be spelled out. If a task force, provide a list of member agencies, addresses, and lead agency, if
designated. ' '
New Participant: Check this box if your agency has never received any cash, proceeds, or property from the equitable
sharinKprogram. '
Contact Person: Enter the name of the person who can provide additional infonnation on the sha~ng agreement fonn.
E-mail Address: Enter the e-mail address of the contact person or the e-mail address of the agency.
Mailing Address: Enter your agency's complete mailing address (number, street, city/town, state, and zip code).
Telephone Number: Enter the phone number of the contact person, including area code and extension.
Fax Number: Enter your agency's fax number including area code.
, Agency Fiscal Year Ends on: Enter the 'ending date (month/day) of your agency's fiscal year; e.g., 6/30.
NCIC/ORI/Tracking No.: Enter your valid FBI-issued National Crime Infonnation Center (NCIC)/ORI code-e.g.,
CAOOOOOOO-or tracking number assigned by AFMLS.
Civil Rights Provision: Police departments, sheriffs' departments, prosecutors' offices, and other law enforcement
agencies that receive federal financial assistance from the Department of Justice (DOJ) are subject to the pr~)Visions of:
(I) Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin
(2) Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in training and
educational programs; (3) Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the båsis of
disability; and (4) the Age Discrimination Act of 1975, which prohibits discrimination on the basis of age. . Federal
firiancial assistance includes funds, training and technical assistance, logistical support, and property transfers from DOJ
including equitable sharing. Agencies receiving assistance are required to pennit DOJ investigators access to records and
any other sources of infonnation as may be necessary to detennine compliance with c,ivil rights laws. If the "yes" box
is checked i~ 8a and/or 8b, provide the following information: the name of the case; a summary of the complaint;
and the status of the case. For example: Jones v. Any town Police Department; sex discrimination; settled. Please
do not send a copy of the complainL
Law Enforcement Agency Head or Authorized Representative: The head of your law enforcement agency (or
the authorized representative) must sign and date the fonn. (Examples of law enforcement agency head or authorized
representative include the following: police chief, district attorney, sheriff, undersheriff, deputy chief.) Name and title
of the signatory must be printed or typed. By ~igning the agreement, the head of the law enforcement agency (or the
authorized representative) certifies that the receiving state or local law enforcement agency is in compliance with the
Justice and Treasury Guides, and agrees to be bound by the statutes and guidelines which regulate the equitable sharing
program.
Gov~rning Body Head or Representative: The head of your governing body (or the authorized representative) must
sign and date the fonn. (Examples of governi~ng body head or authorized representative include the following: city
manager, county executive, mayor, county judge.) Name and title of the signatory must be printed or typed. By signing
the agreement, the head of the governing body (or the authorized representative) certifies that the receiving state or local
law enforcement agency is in compliance with the Justice and Treasury Guides, and agrees to be bound by the statutf
and guidelines which regulate the equitablé sharing program. For purposes of this fonn, a governing body is an institution
or organization that has appropriations authority-that is, the agency that gives your agency its budget-over the state or
local law enforcement agency. A law enforcement official should not sign for the governing body unless he/she has
appropriations authority.
3-5
Mim;h200;!,- '-