The URL can be used to link to this page

PRHSPSC PKT 03-25-2002City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, March 25, 2002 4:00 p.m. ACFNY)A City Hall Mt. Baker Conference Room 1. CALL TO ORDER 2. PUBLIC FORUM 3. COMMISSION COMMENTS 4. APPROVAL OF FEBRUARY 11, 2002 SUMMARY 5. COMMITTEE BUSINESS A. Oxford House South Update Skateboard Park 2% for Art — Artist Recommendation Aquatic Lands Enhancement Account (ALEA) Final Design D. Interlocal Agreement with Department of Corrections E. 2002 Bulletproof Vest Partnership Grant F. Parks Commission 2002/2003 Work Plan G. Regional Off Leash Dog Area Recommendation H. Install of Sports Lighting at Sacajawea Park, Final Acceptance And Retainage Release 6. PENDING ITEMS • Work Release Program Review 7. NEXT MEETING — Monday, April 8, 2002 8. ADJOURNMENT Information O'Donnell Action Faber Action Faber Action Kirkpatrick Information Kirkpatrick Action Schroder Action Schroder Action Schroder Committee Members: Staff: Linda Kochmar, Chair Jennifer Schroder, Director Mary Gates Mary Jaenicke, Administrative Assistant Mike Park 661-4041 City of Federal Way City Council PARKS RECREATION HUMAN SERVICES &PUBLIC SA[r:"rY COUNCIL COMMITTEE Monday, February 11, 2002 12:00 p.m. SUMMARY In attendance: Council Committee members Chair Linda Koclurtar, Mary Gates and Michael Park. Stat: David Moseley, City Manager, Annc Kukpauirk, ( hicfofl'ublic Safety, Bob Sterbank, City Attorney, 1%�en Wane, Management Service Director, Kathy McCluiw, Director of Community Development, Patrick Doheny, Depute Director of Community Development, Kelli O'Donnell, CDBG Coordinator, Mary Faber, Superintendent of Recreation and Cultural Services, Jon Jainga, Parks Planning and Development Manager and Peg Wright, Parks Maintenance Administrative Assistant. Guests: Karl Grosch, Parks and Recreation Commission, Donna Welch, Arts Commission. Tom Dugan, Oxford House representative, H. David Kaplan, Joann Piquette and Twin Lakes residents: Bonnie i`,lasse\ . Mvla and Eu(yene Montgomery, Faith Noble, Nicky Bryant, Judy Brooks and Judy Carlson. Chair Kochmar called the meeting to order at 12:05 p.m. Chair Kochmar asked that staff and guests introduce themselves prior to the meeting. PUBLIC FORUM Chair Kochmar said that residents from Twin Lakes and a representative from Oxford House had been invited to discuss concerns. Myla Montgomery asked what the crime rate was in the Twin Lakes area and the average response time per call. Chief Kirkpatrick explained how 911 calls are rated by Priority 1 - 4 that is dictated by the severity of call and that dictates response time. An example would be if you called 911 and it was rated a Priority 1, response time would be about 4 minutes. Kirkpatrick said that there is a public request in for that information and they are working on compiling it. The report is being generated by Valley Communications and it will be 6-8 weeks to complete. \4ontgomery voiced her displeasure with the Council's decisions/actions on Oxford House to date. She told statistics of a Drug Abuse Outcome Study tracking over 10,000 drug abusers and the findings of psychological problems, especially antisocial disorders. Montgomery said they had asked but not received copies of the meeting minutes from the Plaruting Committee where the Oxford House was discussed. She questioned why hadn't statistics been kept and made public information from Oxford House locations. She wanted to know the success rate of persons housed at Oxford Houses and.questioned council members if all criteria had been met to meet federal grant monies. She wanted to know why the city doesn't do a reasonable accommodation analysis. Faith Noble asked if meeting minutes were available for the first meeting of Oxford House and staff. City Manager Moseley replied that minutes are not taken at informational gathering meetings, which this was for staff and Oxford House on criteria, applications, programs and questions asked from the January 2, 2002 meeting. Tom Dut;an, outreach worker for Oxford House, said that an informational seminar was scheduled for interested residents at Calvary Lutheran Church, 2415 South 320°i Street, Federal Way, on Tuesday, February 26, 2002 from 7:00 — 9:00 p.m. Flyers with this information were to be sent tomorrow. An Open House will be scheduled once the house is inhabited so nei-hbors can come to meet the residents. Chair Kochmar asked Dugan to please send a copy of the invitation for the February 26°i seminar to the City. One resident asked for newspaper coverage the flyers didn't get delivered. Bonnie Massev read a letter from another resident in attendance, Nicki Bryant, on her disapproval of Oxford House. She works for Teen Challenge and leas seen the poor success rate of those who leave and return to drags/alcohol. Eugene Mont�omery says he is a-ainst the home in the neighborhood. In his own personal experience dealing with others with alcohol/drug problems, he feels it is just a matter of time until one of the Oxford House residents does something to affect the neighborhood and he does not want to be a victim again. Faith Noble disclosed her personal experience with a sister who is a drug abuser and lto\y it has affected her entire family. She said her sister bore 5 children addicted to "meth" with only one who does not have severe physical and mental disabilities_ She does not want to raise leer children in a neighborhood like she came from %,, here drugs and alcohol were prev,ilent. Shc moi cd 1500 utiles from her 1111nily to get away from it. She has seen her sI_ter _,o back and forth in to trcaUttent and is adamant the t ;uch a house should not be in her nci"hborhood_ Nohk also :rskcd Chief Kirkpatrick if a patrol could conte throuLh the neighborhood occasionally. She said she had not seen :t patrol car in their arca on a re,_,ular ludk_Carlson asked Clticl Kirkpau ick how thc_v trace a problem area and what information reflects the statistics. Chief Kirkpatrick said that the ('itv is broke down in to "Icportim-, districts" tinct they plug that d21a in tits specitic statistics. Chair Kochmar thanked the Twin Lakes residents for coming to the meeting with their concerts, so they could be addressed in a less formal manner. She reminded residents of the next meeting on February 26, 2002 at Calvary Lutheran Church. She said comments would be given to the City Manager lir appropriate action or review. Dave Kaplan said he had seen on television that Parks Directors in South King County were meeting on the issue of an Off - Leash Dog Park. Ile would like to sce information on the City website, City TV channel, local newspapers on this project. Faber said that at this point they are looking for suitable properties for a Regional park. Kaplan's other comments dealt with the Skate Park retainage on the aoenda. He is concerned with the wet area on the west side of the park which has always been there and wondered il' prior to releasing the retainage, if some of the monies could be used to fix this problem. COMMISSION COMMENTS Joann Piquette stated that her final project on the Arts Committee was making a 16 -minute video for the commission. APPROVAL OF SUMMARY Council members Gates and Park approved the December 10 meeting minutes as written. BUSINESS ITEMS Arts Commission 2002 Work Plan Faber introduced Chair Welch of the Arts Commission to talk about the 2002 Work Plan. «'etch said the committee has a lot of projects with leads assigned to each project. This has worked out well in the past with the lead taking ownership of the project. She said they have a lot of items they would like to do but have prioritized because of time and resources available. Gates asked about a publicity plan making this information more available to the public. She would like to see it added as item #5 on the work plan and have committee members brainstorm a publicity plan that could be initiated for 2003. Gates would like an amendment to the Work Plan recommendation to include this information. Faber responded that the program is huge and the city employee who administers this program is part time at 20 hours a week. Also, she stated that they are program centered with very few financial and staff resources available. Since publicity plans take extensive work and resources, Faber feels that all is being done at this time to meet the need. Since the committee is still working on the cultural planning process, they can look at how they can best publicize to assure program success. Council member Parks suggested tapping in to the resources of the Diversity Commission for assistance. Gates moved that the recommendation read, "Authorize the Arts Commission to implement the 2002 Work Plan as revised, and forward to the Full Council for approval of the Arts Commission 2002 Work Plan at the March 5, 2002 Council meeting". (Revision is adding a #5 to Work Plan concerning publicity plan for 2003.) Parks seconded the motion; motion passed. Police and Municipal Court Lease Renewal City Attorney Sterbank stated the current lease is to expire on June 3, 2002 and notice in writing must be submitted by February 28 for one of the two recommendations. City staff is in the process of preparing a work program to assist Council in reaching a decision on future construction of a combined City HalUMunicipal Court facility. Sterbank said recommendation #2 is their suggestion so both options could be exercised plus extending the lease through June 30, 2004. Council member Parks moved that recommendation #2 be forwarded to full Council; Gates seconded. Motion passed. Proposed Property Acquisition'ArmstronR Property Jainga reported that four Federal Way residents have approached the City, "proposing sale of their property for parks and/or open space. The Parks and Recreation Commission established criteria guidelines for rating these properties for suitability to the City parks needs. The Armstrong, Danilchek, Kenwood and Gadberry properties were visited by commissioners, critiqued and scored for suitability with the Armstrong property being the only site scoring high enough to be considered for acquisition. Jainga reported on the January 17, 2002 public meeting with residents from that area and their input on what they would like in development. Most favored keeping it natural so not to disturb the wildlife and would even like to have more native planting to replace what the City of Tacoma removed when installing the water line. The property consists of five parcels of which tour are located in Federal Way and one in Pierce County. Jainga has been in contact with Pierce County on a joint venture, which they are considering. City Manager Ntoseley said the asking price for the five parcels is S 110,000.00. `Che staff recommendation is to go forward with a formal negotiation process on the four parcels. Council member Parks grade it motion to forward to full Council; Gates seconded with motion passing unaninurusly. 13arclav Placc I Iomcowners Association nronosaI for navcd trail Jainga gave information on the December meeting with the Homeowners Association. The Homeowners :Association has submitted a Neighborhood Nlatching Grant to pave a gravel trail and is asking the City to match the remaining titins not covered. Jaillga said if the Councit Committee was in support to partner with the I lomeov\ ners, staff could prepare a project description identifying necessary permits, engineering specifications, cost estimate and funding sources. The project description would be submitted as part of the City's capital improvement plan for consideration by the full Council as part of the 200/2004 Biennium Budget. Council member Gates made a motion to change agenda item ill from information to action item; Parks seconded: motion passed. Kaplan asked the monetary amount of the grant with discussion folluWin". Jaill'-'a sari it is "cnerally S 1 i00-`52500 but he did not knmv the antottnt Barclay Place I lomeowners Assoccuion bad requrstrd tlin,u_h thr Lranl pmgrant. Gates asked that all resources inclndin_ the trail budget monies be considered for this project �� ithout using General Fund monies. Council number (;ales trade it notion; Parks seconded to stove forward to full Council :t proposal to pave the trail section in partnership with Barclay Place as part of the City's Capital Improvement flan. Motion passed. Skate Park Project Retaina,,e Release Jainga reported that the contractor on the Skate Park project had completed all his contractual requirements and the present work going on at the site is a maintenance and operations addition (fencing and asphalt path). This was in response to Kaplan's question on the standing water and mud areas at the site. Council member Park asked about the final cost of the Skate Park project with Jainga answering that it came in under budget. Council member Parks made a motion with Gates second to recommend final approval of the Skate Park and release retainage. Nlotion passed. Batting Caz,e Update Jainga reported that the Mentik's have submitted a formal plan to Community Development for construction and it is being reviewed at this time. Committee 2002 Calendar Jainga said Schroder thought distribution of a monthly calendar with all Council committee and commission meetings listed would be a resourceful tool. Chair Kochmar asked Council members Gates and Parks if the current schedule worked for them or if there was another time that was more convenient. Parks and Gates both agreed that the meeting in the middle of the day was disruptive and would prefer early morning or late afternoon. After discussion, it was decided to move the PRHSPS Council committee meetings to 4:00 p.m, beginning in March. Also, the March 11, 2002 meeting has been changed to March 25, 2002 at 4:00 p.m. PSO Vehicle — Dodge Intrepid Chief Kirkpatrick explained that this agenda item did not require action but was informational only on the purchase of Dodge Intrepid instead of Taurus's for the PSO officers. Parks asked why the change with Kirkpatrick responding for the same cost you get a larger car. Added Item to Agenda Chair Kochmar wanted to thank: Jainga for the beautiful photos of Celebration Park that she will be delivering to Maria Cantwell for her Washington, D.C. office. PENDING ITEMS Federal Grants Chief Kirkpatrick reported that the Universal Hiring Program Grant is no longer available. Jainga reported that there is a new federal grant called the Urban Park Recreation and Recovery Grant that is based on the needs of a new neighborhood park or upgrading an existing park. Chair Kochmar asked for information on this grant to take back to Washington D.C. when she and Mayor Burbidge go March S-1 1, 2002. Public Information Officer Pending NEX'F iVIEETING \,larch 2�, 2002 at 4:00 p.m_ ADJ0URNI\'lEN'l' ('hair Kochnutt adjournecl the mectin', at 1:25 p.m_ 5_B CITY OF FEDEIZM, WAY P.MZKS, RECREATION & CULTVIZAL SERVICES DEPARTMENT Date: March lei, 2002 To: Parks, Recreation, Human Services & Public Safety Council Committee From: Mary Faber, Recreation and Cultural Services Superintendent Via: David Mir c'itV Manger Subject: Skate Park 2'%o for Art Project Background: The Arts Commission invited artists with public art experience to submit application materials for the Skate Park Project twice in 2001. The Commission received one submittal during the first round of entries and re -opened the application process. At the end of the second application process several more entries were received. The selection panel and Commission recommended waiting for making a final decision after the Park was completed and fencing installed. There was some concern that the area may not be large enough to place artwork. At the February Commission meeting, the Commission approved moving forward with the Skate Park 2% project. In March, a selection panel reviewed the artist submittals and the panel recommended the artist Andrew Carson for the project. The budget for the project is $10,840. The projected timeline for installation is Fall of 2002. The funding sources for the project includes 2% for Art from the Skate Park project of $3,840 and 57,000 from the Arts Commission 2002 budget. Staff will present additional information and slides of the a'rtist's current work at the committee meeting. Committee Recommendation: Authorize the Arts Commission to proceed with establishin<, a contract with the recommended artist, for the Slate Park project. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member i councom-AhLipm 01 S.0 CITY WAY PARKS, RECREATION & (lll:l URAI, SERVICF,S I)FI)ARTMENT bate: March 18, 2002 I,o: Parks, Recreation, 1-iun►an Services & Public Safety Council Committee From: Mary Faber, Recreation and Cultural Services Superintendent Via: David N' ,► y N anger Subject: Aquatic Lands � nhancement Account (ALEA) Final Design Background: The Aquatic Land Enhancement Account (ALGA) is a program that provides a 50% match for projects that include the purchase, improvement, or protection of aquatic lands for public purposes and for providing and improving access to such lands. Projects that are approved during this grant cycle xvill receive funding during State's 2001-2003 biennium (July 1, 2000 -June 30, 2003). City Council approved staff to apply for ALEA funds for restoration of property at Dumas Bay Centre in 2000 and approved the project budget ($516,822.82) and preliminary site design at that time. The City's 50% match (258,411.41) is in the 2002 budget. The project scope is to remove existing asphalt on the grounds behind the Centre and increase storm water infiltration to reduce erosion and protect the existing aquatic habitat in Dumas Bay. Asphalt will be replaced with native plants and shrubs improving upland and shoreline habitat. The State funded the Dumas Bay Restoration Project and notified staff in July of 2001 that we were successful. At that point, staff began assembling required survey and environmental reports necessary for permits, and developing a final design. Included in the packet is a map detailing the proposed final design, staff will present additional infornlation at the meeting. The Arts Commission approved the proposed final design in February 2002. Committee Recommendation: Approve the final design of the Dumas Bay Restoration Project. APPROVAL OF CONIMITTEE REPORT: Committee Chair Committee Member Committee tMember 1 M I S T R DUMAS BAY RESTORATION LEGEND City of Federal Way February 21, 2002 Nrcr- IVA I K ING PA'n I SMALL E'xj5I'IN P P.. 4�"6 CC)KJ1N1JT,5 TO BEA(A t ACCRSS AW LAWNAREA GAZEUBAK) SMAI :'LANT1N'GWTII FROM" "I'INCIM L su')Nf�s V RHODOD DRCN VI -I i CKL SHED !"I'M 1- D�.HN�. LAWN SPACE !.AY, R) REMAIN SL'OI'F kv, AND S'FAKII WED WT-ill01 NIVAI%V; AN"r-, r AIWONI",' A , N gal A, H"i. I AWN TO REMAIN XFITV;T"0 in) FN'rKrSPA('F BRICK AND FRAMED 'LASS BURDING, Ai �XISTINGVINE 4I1PLE TREE W RHAVA FKD 5'roNF k' 3ENCH .h1• ti ., �Ay, , �• �r'•_,1 7 4. TRAL CORE WITH -RUSIIED5 TONE, U R R 01 N D F 1) BY L, RG E 1 ( XN FS SEA11\6 S - WALKINGTRAIL, OF CRLJSI fED 5-IONE, TYR 1 A,,nTD INPRWTST(.) �,Nf.)(,,,)NTEMPLATlNE SETTIN"'C' I'W' MEADOW PLAVI ED IN DKJFV, ED M Phase I Development - ------ scats i" 30 0" ar ex TONES P1 AC I -H% K A. .A. '% EXIS I'l N (, G . R Ax5V REMAL PH.- U Rt N AD( IF DW TO WF MFAI X)W A yes Phase I Development - ------ scats i" 30 0" 5.D FEDERAL WAY CITY COUNCIL PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY Date: March 25, 2002 To: Parks, Recreation, Human Services & Public Safety Council Committee From: Anne Kirkpatrick, Chief of Polic .. Via: David Moseley, ger Subject: Second Amendment to the Yakima Countv Jail Interlocal A14reement Background: Effective December 12, 2000, the Department of Public Safety entered into an Interlocal Agreement with Yakima County for a cooperative effort to provide the Federal Way Department of Public Safety with cost-effective housing of in -mates in the Yakima County Jail. Yakima County agreed to perform one (1) transport per week from both the King County Correctional Facility and the Regional Justice Center, and accept and house City inmates for compensation per day per inmate at a rate of $48.00 to $51.00. The parties agreed that Yakima County would not charge a separate booking fee. This Agreement also outlined other specific concerns relevant to mutual expectations and responsibilities and expires December 31, 2002. The Interlocal Agreement amended March 1, 2001, revised Section 5(a): Compensation (Rates) by reducing the 2001 Rates to $46.00 - $50.00. In addition, Section 13: Removal from the Jail was revised to include the following clause be added at the beginning of this section, "Except for eligible inmates for correctional work details and under the direct supervision of a corrections officer..." This First Amendment expired December 31, 2001. The Department is requesting authorization to amend the term of the First Amendment to extend the reduced rates and authority for inmates to work on correction detail until December 31, 2002. 1) Compensation (Rates), Section 5(a) — Shall be amended through December 31, 2002 to read as follows: 2002 Daily Rates Inmates Daily Rate As agreed up to 5 $50 6-25 $49 26-45 $48 46-85 $47 86+ $46 2) Removal from the Jail, Section 13 — Shall be amended through December 31, 2002 to read as follows: The following clause is added to the beginning of this Section 13, "Except for eligible inmates for correctional work details and under the direct supervision of a corrections officer..." Committee Recommendation: Motion to approve and accept this request for amendment between the City of Federal Way and Yakima County for the housing of inmates, and forward to full Council for consideration at its April 2, 2002 meeting. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member I�.anulrn//at�cu�i,�!hs/0 �? �0?/2ndumenclyakimajaiLdoc SECOND AMENDMENT TO THE AGREEMENT BETWEEN YAKIMA COUNTY, WASHINGTON AND CITY OF FEDERAL WAY, WASHINGTON, FOR THE HOUSING OF INMATES IN THE YAKIMA COUN'T'Y JAIL This Second Amendment ("Amendment") is dated effective this day of January, 2002 and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and the Board of County Commissioners of Yakima County, Washington ("Contractor"). A. The City and Contractor entered into an Agreement dated effective the 20th day of December, 2000, whereby Contractor agreed to accept and keep in custody City prisoners in the Yakima County Jail ("Agreement"). B. The City and Contractor entered into an Amendment dated effective the 21st day of March, 2001 through December 31, 2001 whereby Contractor agreed to reduce the compensation rates to accept and keep in custody City prisoners in the Yakima County Jail and provide for the use of City prisoners on correctional work details. ("Agreement"). C. The City and Contractor desire extend the reduce rates charged for each inmate and continue to provide for the use of City prisoners on correctional work details until December 31, 2002, which is the date of expiration of the original agreement between City and Contractor. D. In consideration of the mutual benefits and covenants contained herein, the parties agree to the following: 1. Section 5(a) COMPENSATION (Rates) shall be amended effective January 1, 2004-2 through December 31, 2004-2 to read as follows: . Calendar Year 2004-2 Daily Rates Monthly Average Daily Population (contract jurisdiction inmates in Yakima County Jail Daily Rate As Agreed Up to 5 S50 6-25 S49 26-45 S48 46-85 S47 85 S46 Section 13 REMOVAL FROM THE JAIL shall be amended effective January 1, 20024 - through December 3l, 20024- to read as follows. The following clause is added to the beginning of this section 13: "Except for eligible inmates for correctional work details and under the direct supervision of a corrections officer ..." 2. Except as expressly provided in this Second Amendment, all other terms and conditions of the original Contract and First Amendment remain in full force and effect. CITY OF FEDERAL WAY David H. Moseley, City Manager ATTEST City Clerk N. Christine Green, CMC APPROVED AS TO FORM: City Attorney Bob C. Sterbank RONALD S. ZIRKLE, Yakima County Chief Deputy Prosecutor K: Jail\YakimaSecondAmendment BOARD OF YAKIMA COUNTY COMMISSIONERS Jesse Palacios, Chairman Ronald Camache, Commissioner James Lewis, Commissioner ATTEST: Clerk of the Board Sylvia E. Cervantes Dated: 5.E FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY Date: March 25, 2002 To: Parks, Recreation, Human Services & Public Safety Council Committee From: Anne Kirkpat ick, Chief of Police Via: David M e nager Subject: Informationa nly; 2002 Bulletproof Vest Partnership Grant Information Onlv: Under the Bulletproof Vest Partnership (BVP) Grant Act of 1998 and Office of Justice Programs, the Department of Public Safety has received the following awards: 1999 $10,499.49 2000 $11,425.38 2001 $10,436.39 Total $32,361.26 The purpose of the Bulletproof Vest Partnership Act is to provide funding for 50% of the cost of bulletproof vests. The Bulletproof Vest Partnership Grant Act of 2000 will provide funding for three more years, 2002 to 2004. It also provides priority funding for jurisdictions with populations fewer than 100,000 and increases the authorized funding level to $50 million each year. With the 2001-2002 Mid -Biennium Adjustments approval to increase staffing levels for police officers and police support officers, as well as the replacement of several vacancies, we are anticipating the need for additional bulletproof vests. Therefore, it is our intent to apply on-line for the 2002 BVP Grant and return for full Council approval should we recoive the funding. The application period expires April 13, 2002. Previous compliance will remain the same as required by OJP including the 50% local match. We identified undesignated revenue received during 2001 for the local match and included it during the 2002 Carryforward process. i/Icamdcn/agenda/031202/Info-L3VI, 2002 Application_doc CITY OF FEDERAL WAY 5.F PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT MEMORANDUM Date: March 25, 2002 I,o: PRI-ISPS Council Committee From: Jennifer Schroder ,rector Via: Davit) Mos' nags suimu, T: Parks Conuniss n 2002/2003 Work Plan Background At the Parks Commissions March 7"' meeting, the commission passed a motion to forward to the Council the following work plan tar approval. The work items are not listed in priority. The proposed work plan is as (allows: 1. Impact Fee Ordinance The Park Comprehensive plan recommends the City consider a Park Impact Fee on new development. The Commission will review and analyze the pros and cons of imposing a park impact fee and forward a recommendation. 2. Update of Parks 6 year CIP • Updating the Parks 6 -year CIP is an ongoing activity by the Parks Commission. 3. Update Park, Recreation and Open Space Comprehensive Plan • The comprehensive plan standards for level of service are based on total population. With the new census records, the comprehensive plan is updated to reflect the current population figures. Other housekeeping will be to update the inventory of total park land and facilities. 4. Identify potential areas/sites for neighborhood parks • Since the City's incorporation, providing neighborhood parks throughout the City has been a priority of the City Council and supported by citizen surveys. The Parks Comrnission will review each of the 11 planning areas of the parks plan to prioritize the need to acquire land for neighborhood parks. 5. Analyze cost benefit of installing artificial turf at existing sports field • The Commission will look at the cost benefit to upgrading existing soccer fields with an artificial grass field product vs. the cost to purchase land and build a natural turf field. Commission will forward their findings to the City Council. 6. Explore the need and feasibility for a BMX facility At the time of the opening of the skate park facility, several youth and adults have requested the City to build a BMX facility. The Commission will evaluate the interest by the community and forward their findim-s to the Council. Based on the conununity support, if directed by the Council the Commission will took at potential locations for a BMX facility. 7. Rc% iew Recreation Programs and Services • Commission will review the type of programs and services offered by the department. Committee Recommendation: iMove to recommend to Council a "do pass" to accept the Parks Commissions 2002/2003 work plan a:; submitted, and to place this item before Council on April 16"'. - ---- -- --- -- APPROVAL 01" CO\lyl["h1'I?E REPORT: !.j Conuuitl�c Chair Conunittcc [Member r --a Conunittec Member CITY OF FEDERAL WAY 5.G PARKS, REXREATION AND CULTURAL SERVICES MEMORANDUM Date: March 2i, 2002 To: PRI ISPS Council Committee �� Front: Jenillfer scltl()del Dr", ect( �. Via: David Mos- anagei Subject: Regional Off L sh Dog Mira Reconurtendatiou Background On October 10, 2000 the Parks Commission held a public meeting to determine public interest and views for an "off -leash dog area" (01 -DA). The commission also looked at existing off leash areas in the reoion and reviewed the size and cost to operate these t1lcditics. -1 he commission's findings were that there is public interest f0i an off -leash dog area and the demand for an off leash arca extends beyond the city's boundary. 'file Commission recommended to the PRHSPS Council Committee that the OLDA Inc addressed as a regional issue. At the PRI-ISPS Council Committee's December 11, 2000 meeting, the committee agreed with the Commissions findings and directed staff to look at the possibility of a regional off -leash area in south King County. In January of 2001, Parks and Recreation Directors within the south King County area formed a task force in response to its citizen's request for an off -leash area. The task force cities include Auburn, Burien, Des Moines, Federal Way, Kent Renton, Tukwila and SeaTac. Additionally, King County Park staff and King County Animal Control staff also served on the Task Force. The Task force has been working on site selection criteria and a funding plan for a regional off -leash area proposal. Issue Paper Included with this memorandum, is a report and recommendation by the task force for a south King County regional off -leash dog area. In summary, the task force recommends the following: • Locate two regional off -leash areas (OLA) in south King County. One to serve the entire south county Population and another one to serve the I-5 corridor/urban population. ■ A portion of King County's Grandview Park has been identified as a potential off -leash site to serve the urban population. Grandview Park is located between SeaTac, Kent, and Des Moines, just east of I-5 and Military Road. Conduct a public open house to obtain citizen input on potential sites and feasibility. Member cities and King County contribute one-time capital development funds; along with submittal of a joint Interagency Conunittee for Outdoor Recreation (IAC) grant application, for construction of the OLA. • hiitiate a S1-2 surcharge on King County pet licenses as a potential source of funds for operation and maintenance. • The OLA land my ncr-agency sliall contract with an outside organization for operation, maintenance, and III ',11111 CIll elit. Parks Commission Recommendation Parks Commission passed a motion to recommend to the City Council, support of the South Kine County Task Force recommendation to develop a regional off -leash dog area and to continue the city's participation to work with the South Kiug County Task Force to evaluate sites and to develop a regional OLA funding plan for maintenance, operation and development. Committee Recommendation Motion to recommend to Council on April 16, to continue the city's participation to work with the South King County Task Force to evaluate sites and to dc� clop a regional OLA funding plan for maintenance, operation and development. APPROVAL OF CO�I�1F1'"fEE Rl"'POIZT: CUIl7I111tk'L' ( hair (ollimince Mruilxr Coins utcc Mcinl)cr ISSUE PAPER: Recommendation to City and County Councils South King County Task Force on Off -Leash Area (OLA) February 5, 2002 Recommendation: The South King County Task Force Recommends: • Locate two regional off -leash areas (OLA) in south King County. One to serve the entire south county population and another one to serve the 1-5 corridor/urban population. • A portion of Grandview Park has been identified as a potential off -leash site to serve the urban population. Grandview Park is located between Sea Tac, Kent, and Des Moines, just east of 1-5 and Military Road. • Conduct a public open house to obtain citizen input on potential sites and feasibility. • Member cities and King County contribute one-time capital development funds, along with submittal of a joint Interagency Committee for Outdoor Recreation (IAC) grant application, for construction of the OLA. • Initiate a $1-2 surcharge on King County pet licenses as a potential source of funds for operation and maintenance. ■ The OLA land owner/agency shall contract with an outside organization for operation, maintenance, and management. Background: In January of 2001, several south county cities, in partnership with the King County Parks Department formed a task force in response to public demand for an off -leash site in south King County. Many of the cities have had requests from citizens at the local level, and King County has had requests for a south regional OLA. Cities . represented on the Task Force include Auburn, Burien, Des Moines, Federal Way, Kent, Renton, Tukwila, and Sea Tac. King County Parks staff and King County Animal Control staff also served on the Task Force. The Task Force discussed the need and level of public interest for off -leash areas in their respective community, criteria for site selection and development, funding options, management concerns, and the future of off -leash planning. The Task Force members investigated potential sites, compatibility with existing uses, and funding sources. Lori 1 of 9 03/12/02 OLA Issue Paper -L Many dog owners in the south county region are driving to Marymoor Park to use the off -leash facility. Marymoor Park receives an estimated 500,000 visits per year. None of the member Task Force cities has a designated off -leash area in their communities. Many of the cities have reported conflicts between dogs off -leash and other park users. Existing Off -leash Areas: King County Parks currently operates two off -leash areas (OLA): • Marymoor Park (a 40 -acre OLA and 642 total park acres) in the north region which serves a population of 500,000 annual OLA visitors * and 750,000 dogs. SODA (Serve Our Dog Area) is a non-profit organization that provides financial and volunteer assistance at the Marymoor Park OLA for development, management, and enforcement. • Luther Burbank Park (a less than one acre OLA and 77 total park acres) in the central region which serves a population of 25,000 annual visits* and 40,000 dogs. The City of Seattle operates eight (8) areas ranging from 1 to 9 -acres within city parks, resulting from a successful pilot program of seven sites put into effect in 1996. These OLAs serve 563,374 people in Seattle and 25,834** licensed dogs. Sand Point Magnuson Park is the largest OLA at nine acres. OLAs are located in Genesee Park, Golden Gardens Park, Woodland Park, Westcrest Park, and Blue Dog Pond. New pilot sites have recently opened at Northacres Park and Jose Rizal Park. There are 151,000 licensed pets*** (cats and dogs) in King County (not including Seattle) of which an estimated 90,000 are dogs, with 50% estimated to be in the southern region (south of 1-90). Existing OLAs in the metropolitan area offer a wealth of information. There are other cities in the United States that operate successful parks from which to draw management and development practices. `Visitor counts are estimates based on staff monitoring of parking lots. "Number of licensed dogs on January 28, 2002 —Figures based on year 2001 actual licenses Lori 2 of 9 03/12/02 OLA Issue Paper Task Force Activities: 1. Regional Site Selection Each city conducted a site investigation and suitability study within their jurisdiction searching for sites of sufficient size (25 — 40 acres), publicly owned, with convenient access, so that a significant capital land acquisition cost would not be necessary. The Task Force felt that land acquisition costs would push the project so far into the future, that the first focus should be on publicly owned lands by cities, the county, utility district, port district, state, or federal agencies. If no publicly owned lands were found to be suitable, a search for undeveloped land, or land donors would be initiated. The Task Force felt it was critical to select a site where the off -leash area is not an interim use, so that the users would not be displaced at some point in the future. The site search revealed that no Task Force member City has 40 acres available for a regional site, nor should any city be responsible to serve the south county region. King County is reviewing potential sites in the south region and will be conducting a feasibility study (will be attached as a future appendix to this issue paper when complete). Many of the undeveloped county -owned sites possess sensitive areas that may prove to be incompatible with an OLA, while undergoing environmental review. This project will require the participation of cities served by the off -leash site, and King County. Development of the park will require initial capital investment from the cities and county. The annual operating costs of the park will be shared by the cities and county, and the users. An equitable process will be developed to determine those cost shares. 2. Local Sites Local Task Force agencies have indicated a desire to locate a local off -leash site to serve the citizens in their community. The intent is a local OLA would serve daily needs (time at park: 20 minutes) and the regional OLA becomes a destination recreation experience (time at park: two hours). The concern is timing. If a city were to open a local site prior to the regional site, the local site would be inundated with dogs from Lori 3 of 9 03/12/02 OLA Issue Paper C^)_U other communities. Past experience has shown that some communities around the country have closed sites due to overuse from destination users. The Task Force members want to ensure the success of local OLA by either opening both the local and regional simultaneously, or after the opening of the regional park. 3. Site Selection Criteria When siting the regional off -leash area, vehicle access, permitting issues, drive time, and distance from the south county urban centers must be a major consideration. A Feasibility Study for any potential site needs to address access. The Task Force suggests that an off -leash area should have the necessary transportation infrastructures in place in order to be successful if the south regional off -leash area is located in a rural area. If the development of an OLA triggers road improvements, funding may not be available to develop the park for several years due to the major cost. In order to be a viable site for the cities to participate in, the drive time and transportation network to the south regional OLA needs to show a nexus to the site. If the site were in rural King County, and not closer or easier to access than Marymoor Park or Luther Burbank Park, many south county citizens will choose to"use the two existing OLAs. Based on data from Marymoor Park, economic impacts to communities for food and other services are positive. Consideration should be given to the availability of services when siting the regional OLA. 4. Potential Partnerships • Due to cost of development and operation (see Exhibit 1), King County needs active participation with local cities to construct and operate the regional OLA. Task Force members believe this is an opportunity to create a partnership since this OLA will serve the needs of municipal residents as well as unincorporated King County residents. Although no other city located in the north region supports the Marymoor Off -leash Park, as well as the central region the Luther Burbank OLA, Task Force cities could project use by their citizens at the regional OLA, and approach decision - makers to commit funds for initial capital improvements and for operation and maintenance, subject to council approval. Lori 4 of 9 03/12/02 OLA Issue Paper L • King County Animal Control provides service in all Task Force cities. A dog license surcharge is a candidate for a dependable funding source for operation and maintenance, and a potential source for development funds. In King County, 151,000 pet licenses were sold in 2001 and of these, 50% are in South King County. Task force members who own pets felt that they and other pet owners would be willing to pay an annual surcharge for off -leash areas. The amount of the annual surcharge needed would be determined after completion of cost analysis. A $1.00 surcharge will generate $151,000 countywide. The surcharge should be split equitably among the regional OLAs. Options to consider regarding this surcharge: A) a voluntary pilot program to measure the willingness of pet owners to pay; B) the surcharge could be an on-going, permanent portion of an overall pet license fee increase in a proposal effective in the 2003 budget. • The last pet license fee increase was 1997. Fees for altered pets are currently $15.00 and unaltered pets are $55.00. King County Animal Control is considering a fee increase of $1 - 5 for the 2003 budget proposal. The task force opinion is that a surcharge, included as part of the fee increase, would be supported by pet owners, since it would provide for an area to exercise their pets. ■ King County Department of Natural Resources and Parks may provide land for the regional OLA, and will manage the OLA in partnership, unless it is located within a municipality. An option for managing the OLA could be in the form of a concession agreement with a municipality, county, or a contractor. ■ SODA (Serve Our Dog Area) is a non-profit organization that, as a primary user of the OLA, is critical to the sites success. A private/public partnership for design, development, management, and enforcement may be sought by the Task Force cities. 5. Potential Sponsors/Revenue Sources • Dog food corporate sponsorship for construction and/or maintenance • Local veterinarians as possible sponsors for construction and/or maintenance • Obedience classes offered on site, with a program fee • Vendor (such as dog biscuit sales at Marymoor Park) revenue sharing • Rent the facility for dog shows Lori 5 of 9 03/12/02 OLA Issue Paper C-) — �; 6. Management Issues • Animal control: Locate in an area of the park that is compatible with other adjacent park uses, and separate other uses with fencing. • Sediment control due to ESA permit requirements must be addressed. • Animal waste management needs to be addressed; a "pack it in/pack it out' philosophy is not user friendly. Appropriate vessel allows for waste disposal and subsequent treatment (toilets). • King County Animal Control reports that dog bites to humans are not an identified problem at existing OLAs, which could be due to a lack of reporting. • A South region SODA (Serve Our Dog Area) chapter is critical to the long-term success of the OLA. 7. OLA Park Amenities Minimal Amenities: • Large, flat, open expanse of grass • Variety of landscape areas/types ■ Poop dispensers, Dumpster, portable toilets, or Septic system for waste disposal • Dog toilets — poles and gravel ■ Restrooms (portable toilets) ■ 10-40 acres ■ Fencing • Signs, rules, location map ■ Ample parking • Drinking water • Hog fuel surface (if surface area is minimal) to reduce sediment from turf erosion Desirable Amenities: • Benches • Water access • Trails • Lighting Lori 6 of 9 03/12/02 OLA Issue Paper C) - --A • Bathing station, with ramp and big tub (possible vendor opportunity) ■ Exercise "equipment" for dogs • Dog shows may require additional amenities — substantial power source for grooming, quality turf for ESPN level shows, receptacles, picnic tables, picnic shelter, portable fencing, ample parking, convenient to overnight camping facilities 8. Next Steps • The Task Force member cities will present this issue paper to its elected officials to determine their willingness to participate in a regional OLA and at what level of financial commitment. At this stage due to unknowns of the site and the costs, a resolution in support of a partnership/Task Force is recommended • Contingent upon local approval, the task force will remain active for the regional off - leash area development. Planning for local parks will be relegated to cities. • A public input process for site feasibility and design will be coordinated among the Task Force members. • King County will complete the draft feasibility study on potential sites. • Before proceeding with site selection and development, Task Force member Cities should commit to the OLA with an inter -local agreement. • Develop a business plan with a budget based on the Marymoor Park Report (expected in 2003) to construct, operate and maintain a regional OLA. ■ Cost analysis by the Task Force to determine development, maintenance and operating expenses, and projected revenue will lead to identification of the financial share/contribution for each participating city. • Collectively locate, design, build and operate a regional urban OLA. Tentative Schedule Cities and King County representatives on the Task Force will present this issue paper to respective decision making bodies in the first quarter of 2002. A public workshop will be held during the second quarter, with a grant application submittal. FeasiLility study, business plan, and cost estimates will commence in the third and fourth quarters, 2002. If consensus on a site is reached, the development schedule is dependent on the extent of existing infrastructure, development costs, and available funds. For example if an Lori 7 of 9 03/12/02 OLA Issue Paper C, _1�1) existing park, such as Grandview Park where dogs off -leash could be compatible with soccer and other park usage, is selected, then opening a regional OLA could be fairly quick and cost effective. In 2003, an OLA could be open for use which would include minimal facilities such as portable toilets, signs, clearing, pathways, and fencing. Working with the users, final development plans could be prepared and permits applied for spring, 2004 construction. Lori 8 of 9 03/12/02 OLA Issue Paper C-1 C� EXHIBIT ONE MARYMOOR PARK DOG OFF -LEASH AREA ANNUNAL MAINTENANCE AND OPERATION COSTS (Year 2000) Area: 40 acres Labor Supplies 413 hours for maintenance/clean up 50 hours miscellaneous repair work Average labor cost: $11,991 $ 1,200 55 -gallon garbage bags $ 13,913 Waste Management (Rental and dumping fees) $ 15,113 Cost of supplies for year 2000 Note: King County is preparing an annual report on the Marymoor Park OLA. The repc,rt will address costs for maintenance of the associated parking, public restrooms, overheard, etc., used by OLA visitors. Lori 9 of 9 03/12/02 OLA Issue Paper Shoreline - Bothell g •�� ~� r 4L a Redmond • •.r! '. Marvmoor Par Duvall lig a ` Seattle Bellevue s o� � • �x a • 7 .q Carnation .. • Sammamish Luther Burbank Part ..........1 Q` • • • v NA�. Snoqualmie �• t •••, Issaquah • • • � .�. ..� - • � _ ' - �"� '� •'. . • • North •' • ••`.". '` Bend .• Renton ,;•. =4' v . i. r Vashon Bunen : • • • P.' • � � ' �4• '... Island .. • • ....• • .... ,�' •� Tukwila • " �` .• ., } • . 'W 1b • . ..: •. Grandview Par Kent ' e �' Maple h • - ' . Valley a • • •• • •'' Federal Way . . � • � • Diamond � o- Auburn •...• • Enumclaw '- - n King County Park System Potential Off -Leash Sites October 16, 2001 • Maintenance Districts 5 0 5 10 Miles King County Park System King County Park System Geographic Information System King County, Washington �1 � ,_� _ ._ N �K✓king��rgects\s�te�rgects�ecwntywideUPPs`quick8 t t : _ S.H City of Fedcral Way Parks, Recreation and Cultural SCI'vICCS l)eparUnent n'n?n'(OItAi DUM Date: March 18, 2002 To: PRI-ISPS Council Committee From: Jennifer Schroder, Director Via: David Mos�kn�� a agent i Subject: Install of Sports Lighting at Sacajawea Park, Final Acceptance and Retainage Release Background Prior to release of Retainage on any Public Works project, the City Council must accept the work as complete to meet State Department of Revenue and Department of Labor and Industries requirements. The final cost for the installation of the sports field lighting at the Sacajawea Park soccer fields is $30,491.20. The contractor is Rakoz Electric. The final cost is equal to the contract amount of $30,491.20, including sales tax. Recommendation Staff is requesting the PRHSPS Council Committee to place the following recommendation on the April 16, 2002 Council Consent Agenda. Accept the Sports Lighting at Sacajawea Park installation contract as complete and authorize staff to release the retainage. The amount of retainage to release to Rakoz Electric is S1401.00. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member 0-A