PRHSPSC PKT 12-10-2001
Ch""'J
City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, December 10,2001
12:00 p.m.
City Hall
Mt. Baker Conference Room
AGENDA
1.
CALL TO ORDER
PUBLIC FORUM
2.
3.
4.
COMMISSION COMMENTS
APPROVAL OF NOVEMBER 19,2001 SUMMARY
COMMITTEE BUSINESS
5.
A. Weyerhaeuser Donation Infonnation Kirkpatrick
B. King County Web-based Infonnation for Regional Enforcement Infonnation Kirkpatrick
C. PCCI Janitorial Service Contract Action Ikerd
Ì!:
6.
7.
NEXT MEETING - Monday, January 14,2001
ADJ OURNMENT
Committee Members:
Jeanne Burbidge, Chair
Michael Hellickson
Dean McColgan
Staff:
Jennifer Schroder, Director
Mary Jaenicke, Administrative Assistant
661-4041
City of Federal Way
City Council
PARKS, RECREATION, HVIVIAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, November 19,200 I
12:00 p.m.
SUMMARY
In attendance: Council Committee members Jeanne Burbidge, Chair; Dean McColgan, Michael Hellickson, Deputy
Mayor Linda Kochmar. Staff: David Moseley, City Manager, Derek Matheson, Assistant City Manager; Ann
Guenther, Human Services Manager; Pat Richardson, Deputy City Attorney; Municipal Court Judge Tracy; Sandra
Warter, Court Administrator; Marwan Salloum, Street Systems Manager; Jennifer Schroder, Director of Parks,
Recreation and Cultural Services, Kurt Reuter, Parks Superintendent, Mary Faber, Community and Cultural
Services Supenntendent, Jon Jainga Park Planning and Developing Manager, Doug McCormick Special Services
Coordinator; Mary Jaenicke, Administrative Assistant II.
Guests: Len Zickler, Parks & Recreation Commission, Richard Bye, Chair, Human Services Commission, Karen
Pettingell Vice Chair Human Services Commission, David Brooks Chair, Youth Commission, David Lock, Vice
Chair, Youth Commission, Joann Piquette, Chair, Arts Commission, Michelle Nelson Federal Way National Little
League, Ken Disbrow, Federal Way National Little League.
Chair Burbidge called the meeting to order at 12:08 p.m.
¡:\
PUBLIC FORUM
Michelle Nelson, President of Federal Way National Little League spoke in favor of fomÜng a partnership with the
City of Federal Way to develop a sports complex at the Federal Way National Little League fields. They represent
approximately 550 kids in their league that play baseball. Council member McColgan stated that this goes along
with the success that the City has had with other youth organizations, specifically the Federal Way Youth Soccer
Association. These partnerships are very beneficial to the City and the Community. He stated that he supports
moving forward the discussion of forming a partnership.
CO MMISSIO N COMMENTS
None
APPROVAL OF SUMMARY
Council members Hellickson and McColgan approved the October 8 meeting minutes as written.
BUSINESS ITEMS
Municipal Court Report
Municipal Court Judge Tracy provided an overview of the Court Report, which covered the Federal Way Municipal
Court's first two years of operation. He stated that the court has been very successful for the past two years. They
have done very well in the area of finances. Council member McColgan asked if there were any other ideas or
options to implement in lieu of jail time or electronic in-house monitoring. Judge Tracy responded that the city has
been exploring work crews, but that there are liability concerns. Deputy Mayor Kochmar asked Judge Tracy to
discuss the treatment of the victim VS. the abuser. Council member Burbidge conm1ended the judge for passing the
audit, and that the tìling for Domestic Violence Crimes has been reduced from 30 days to 7-10 days.
Municipal Judge Appointment
City Manager Moseley stated that Municipal Court Judges serve a four-year term. Because the city formed its
Municipal Court mid-cycle, Judge Tracy's appointment was only effective for the final two years. Based on
discussions with our staff, community representatives and Judge Tracy, Moseley recol1U11ended reappointing Judge
Tracy for a new four-year time, commencing January 1,2002 and expiring December 31, 2005. Moseley stated
Judge Tracy has proven to be very cooperative with our police, prosecutors and all the efforts in setting up to court.
McCOLGAN MOVED THAT WE 1) RECOMMEND THAT THE FULL CITY COUNCIL CONFIRM THE
CITY MANAGER'S REAPPOINTMENT OF MUNICIPAL JUDGE DAVID TlUCY TO A FULL FOUR-
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, November 19,2001 Summary
Page 2
YEAR TERM COMMENCING ON JANUARY 1,2002 AND EXPIIUNG DECEMBER 21, 2005, AND 2)
PLACE THIS ITEM ON THE DECEMBER 4 CITY COUNCIL CONSENT AGENDA. HELLICKSON
SECONDED. MOTION PASSED.
Youth Commission 'Work Plan
Chair Brooks, and Vice Chair Lock presented the 2001/2002 Youth Commission Work Plan. There are a few new
items on the work plan. Those items are as follows: Advisory Committee, All-City Dance, Adopt-A-Beach and a
Skate Park Competition, Council member McColgan commended the Youth Commission for all of their hard work.
Chair Burbidge stated that the work plan is a very ambitious and impressive,
McCOLGAN MOVED TO FORWARD TO FULL COUNCIL ON DECEMBER 4,2001 A "DUE PASS" TO
APPROVE THE 2001/2002 YOUTH COMMISSION WORK PLAN. HELLICKSON SECONDED.
MOTION PASSED.
2001-02 Mid-Biennium Review of Human Services Contracts
Human Services Chair Richard Bye presented the 2001-02 Mid-Biennium Review of Human Services Contracts.
Last year the Council approved the two-year allocation plan, with the understanding that the second year funding is
contingent upon satisfactory contract performance and upon City funding available. Bye stated that the majority of
the agencies are on track to meet, or exceed their goals, are developing evaluations for their programs that focus on
effective results for clients, and are running smoothly administratively. The few that are not on track to meet or
exceed their goals, have established the reasons why, and have plans to get back to the contract goal levels, The
Human Services Commission recommends that all programs be maintained at the 2002 allocation level. The second
part of the mid-biennium review involved one-time funding, There is a smaller amount of money that is available
on an annual basis, which varies from year to year. The money comes from two different sources. The first is the
City has a program for its own employees to contribute to its own Human Services Program. The second is a new
source of funding which comes from the City's Prosecutors Office. As part of its plea bargains the Prosecutors
Office have begun permitting donations to the Human Services Fund for defendants with no criminal history. To
date they estimate about $21,000 will come from this source. The one-time funding will be approximately $25,000-
$28,000 for 2002. The Human Services Commission Recommendations for the 2002 one-time funding was
presented. Council member Hellickson asked what would happen if the estimated $25,000-$28,000 came in short.
Chair Bye stated that the list is a prioritized list, so they would cut funding from the bottom of the list, and work
their way up. Because of the downturn in the economy, and residents being laid off of work, Deputy Mayor
Kochmar asked that a discussion of creative funding sources be added to the agenda of the Human Services
Commission meeting. Council member McColgan asked that the Human Services Commission discuss the Human
Services funding in King County and the community and how it is going to affect us in the long term.
HELLICKSON MOVED TO APPROVE THE HUMAN SERVICES COMMISSION'S
RECOMMENDATION TO MAINTAIN THE 2002 ALLOCATION LEVELS FOR ALL OF THE 31
HUMAN SERVICES FUNDED PROJECTS, AND THE ONE-TIME FUNDING PLAN. FORWARD ON TO
FULL CITY COUNCIL FOR THEIR REVIEW ON DECEMNER 18, 2001 McCOLGAN SECONDED.
MOTION PASSED.
AG 01-050, BPA Trail Phase III Project; Final Project Acceptance and Retainage Release
Prior to release of retain age on a Public Works construction project, the City Council must accept the work'as
complete to meet both state Department of Revenue and State Department of Labor and Industries requirements.
Golf Landscaping Inc completed the BP A Trail Phase III Project. The cost was $44,525.07 below the budget that
was approved by the City Council. HELLICKSON MOVED TO APPROVE FINAL ACCEPTANCE OF THE
COMPLETED BPA TRAIL PHASE III PROJECT, CONSTRUCTED BY GOLF LANDSCAPING INc., IN
THE AMOUNT OF $487,864.93, AS COMPLETE. McCOLGAN SECONDED. MOTION PASSED.
Update ALE A Project
Mary Faber introduced Leslie Ryan-Connelly. Leslie is a new staff member working in Surface Water Management.
Leslie was also the previous ALEA Grant Coordinator for the State. The application was submitted in June of 2000.
Council reviewed the application, and agreed [0 move forward to apply for the program. We are now in the process
of contracting with the state. We hope to have a contract with the state in the next few months, The paved area
behind the Dumas Bay Centre will be removed, and replaced with a landscape plan that will improve the control of
surface water and habitat restoration.
I}ARKS, RECREATION, HUMAN S~:RVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, Novcmbcr 19,2001 Snmmary
Pagc 3
Dumas Bay Ccntrc - Wcvcrhacuscr Bonsai Courtyard Projcct
Mary Faber showed the recently completed courtyard that was installed in a partnership with Weyerhaeuser. The
cement pad was updated, the area was cleaned up, and irrigation was added. Weyerhaeuser provided all of the
surface material and they will rotate the bonsai collection, McColgan would like some signage in the lobby area
and the meeting room explaining the Courtyard and Weyerhaeuser's contributions, Council membn Burbidge
would like Weyerhaeuser to be recognized at a City Council meeting for their donation of plant materials, and time.
Revise the Number of Positions Servin!! on the Arts Commission
Mary Faber stated this became an Issue at several Committee meetings, Numerous discussions were held on how to
effectively manage the work plan, The Arts Commission has reduced the number of work committees from four to
three. They feel that a smaller commission would be able to handle the workload. Piquette stated that originally
there were only nine conm1issioners. At the time that the Theatre was under consideration of being built the Arts
Commission had formed a facility committee to handle the workload, She stated that we do not need that now.
Council member McColgan asked how the committee got down to nine people. Faber stated that the Arts
Commission terms end December 31, and there are a few commissioners who are not reapplying. McCOLGAN
MOVED TO RECOMMEND TO FULL COUNCIL APPROVAL TO AMEND ORDINANCE NOS. 91-84
AND 97-285 TO REDUCE THE NUMBER OF COMMISSION POSITIONS FROM ELEVEN MEMBERS
TO NINE MEMBERS. HELLICKSON SECONDED. MOTION PASSED.
2002 Contract for Services Funding
Mary Faber presented a list of funding for 2002. Each year the Arts Commission reviews requests for funding of
arts programs in the community. The City serves as a partner rather than a producer of arts progranmling which
allows the City to provide services at a reduced cost. Deputy Mayor Kochmar asked that the reconm1endation be
changed to include the amount of money that we are funding, which is $27,700. McCOLGAN MOVED TO
RECOMMEND TO THE FULL COUNCIL THE APPROVAL OF THE 2002 CULTURAL ARTS
CONTRACT FOR SERVICES FUNDING IN THE AMOUNT OF $27,700 AS RECOMMENDED BY THE
ARTS COMMISSION. HELLICKSON SECONDED. MOTION PASSES.
;;
Recommend changing meeting schedule from the 2nd Mondav to the Third Mondav of the Month
Schroder wanted to raise this question to the Council as they start to look at next years calendar. The Parks
Conm1Íssion and Arts Commission meet the first Thursday of the month. The packets for this Council Committee
Packet are put together the following Tuesday. Often times what happens is that we are not able to get all of the
commissions information gathered in time to make the upcoming meeting. By moving the meeting date to the third
Monday, we would be able to get all of the information put into the packet. It was stated that the Human Services
Commission meets on the third Monday, which may make it difficult for them. Schroder asked Guenther if this
would be a problem, She stated that it would be doable. Council member McColgan suggested reviewing this idea
when we have a new Council Conm1ittee, because their schedules may be differe!~t. Council member Burbidge
stated that this was good preliminary discussion, and that we will need to review it a second time. The December
meeting will be held on December 10,
Use of Tobacco in Parks
Schroder discussed the two signs that were in the packet. The Parks Commission still prefers to not have a sign
posted at the park. Some commissioners felt it would prompt a heated discussion if signs were posted. Parks
Conm1issioner Len Zickler said that there was not a single parks commissioner who supports smoking in the parks.
Several discussions regarding the need for non-smoking signs in the parks were held, Zickler stated that the Parks
and Recreation Commission did not want no-smoking signs posted throughout the parks system, McColgan said
that there had been previous discussions regarding making no smoking in parks a league rule, and has this rule
change taken place. Schroder stated that if this type of signage were supported by the conm1ittee, then it would be
included in the packet along with the league rules, Council member Hellick:;on is in support of the shorter sign.
He stated the signs would alleviate enforcement becoming an issue, HELLICKSON MOVED TO AUTHORIZE
STAFF TO INSTALL PARK SIGNS AT THE PLAY AREA AND SOCCER FIELDS IN CELEBRATION
PARK FOR A TRIAL PERIOD OF SIX MONTHS BEGINNING JANUARY 1,2002, THAT ASKS
TOBACCO USERS TO VOLUNTARILY REFRAIN FROM USING TOBACCO IN THE PARK WHERE
PEOPLE GATHER. AT THE END OF THE SIX-MONTH TRIAL PERIOD, STAFF WILL PROVIDE
THE COMiVIITTEE A REPORT OF THE IMPACT FROM SIGNS. COUNCIL MEMBER BURBIDGE IS
IN SUPPORT OF TIllS, AND WOULD LIKE THE WORD "PLEASE" TO BE IN A LARGER FONT. The
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, November 19,2001 Summary
Page 4
larger font for the word "Plcase" will emphasize lhat this is a request only. Council member McColgan stated he
does not like red circles with slashes through them in our parks, He has spent a lot of time at Celebration Park, and
when there are kids sports involved, he doesn 't see a lot of smoking. He agrees with the Commissions comments
that the signs could lead to heated arguments
Pronerty AcQuisition Recommendation
Schroder stated the Parks Commission has reported to Council Committee when individuals have come to the
commission and ask that their properties be considered for parks. There have been four in thc past several months.
Schroder reviewed where the properties are located. The Armstrong property is in a location where there are not
any neighborhood parks. This properly really stood out to the Parks & Recreation staff and the Commission. The
property is directly in alignment with the BI' ^ Trail Phase III. There is identified wetland that does encumber some
of the property, but there is a certain amount of property left, for a neighborhood park, and possibly a oeld for
modified soccer. The commission would like to be able to move forward and negotiate. Approval to move forward
would allow the Park staff to further evaluate the property. A citizen has come forward asking for more
neighborhood parks in that area, There are two developments going up which will create approximately 75 new
homes in that area, CulTently in the parks Capital Improvement Project account there is $109,225 in unallocated
interest earnings that have accumulated from appropriated Parks CIP projects. The City has also collected $31,562
through mitigation fees for parks. The total amount of un allocated Park CIP funds available is $140,787, Council
member McColgan questioned whether it was a concern to build a neighborhood park along 356th, which has a lot
of traffic. Schroder stated that with any development, they would have to take that into consideration. It would be a
design consideration. He also asked if they had been in touch with Federal Way Soccer regarding modified soccer
fields. Schroder answered that George Pfeiffer is on the park Commission, and has given a lot of input regarding
this, Council McColgan stated that power lines seem to still be a safety issue. Jainga stated that there have been
numerous studies with the consultants, The consultants and the Health Department have stated that it is safe.
Schroder suggested hosting a community meeting to see if people in the community would support having a park
under the power lines. Council member Hellickson asked if there was a problem purchasing land in Pierce County.
Schroder said she would have the law department review his question. HELLICKSON MOTIONED TO MOVE
TO FULL COUNCIL'APPROVAL TO ALLOCATE, UNALLOCATED PARK CIP FUNDS THAT HAVE
BEEN COLLECTED THROUGH MITIGATION FEES AND INTEREST EARNINGS ON PARK CIP
FUND BALANCES TO A PARK ACQUISITION FUND IN THE AMOUNT OF $140,787 AND MOVE TO
FULL COUNCIL AUTHORIZATION TO THE CITY MANAGER TO EXECUTE A 90 DAY PURCHASE
OPTION, FOR THE ARMSTRONG PROPERTY AT A NOMINAL COST ($10.00) FOR THE PURPOSE
OF A NEIGHBORHOOD/COMMUNITY PARK. THE 90 DAYS WILL ALOW STAFF TO EV ALUA TE
THE PROPERTY'S VALUE AND DEVELOPMENT RESTRICTIONS FOR THE PURPOSES OF
NEGOTIATING A PUIRCHASE PRICE. INCLUDE A PUNLIC HEARING AND STAFF TO CONTACT
PIERCE COUNTY TO SEE IF THEY ARE INTERESTED IN THE PARCEL THAT IS WITHIN THEIR
JURISDICTION. McCOLGAN SECONDED. MOTION PASSED.
OTHER BUSINESS
Schroder asked the Council Conm1ittee what direction do they want staff to take in regards to the Little League
Fields. Council Member McColgan stated he would like the City to become the landowner of the fields, Council
member Burbidge stated that she would like a few things reviewed. 1. Will there be more flexibility in scheduling
the fields. 2. Overall cost. 3, Environmental Concerns - it has been designated as a flood area. 4. Will we be
required to pave the parking lot? 5. What will be the ongoing costs? Council member Hellickson stated that he
would support having a discussion, If we could work out a deal where no one would have exclusivity,
Deputy Mayor Kochmar wanted staff and Council to be aware that there may be people to the City Council meeting
to discuss domestic violence.
NEXT MEETING
Deccmber 10, 200 I
ADJOURNMENT
Meeting adjourned at I :53 p.m.
il I I ()SUM_I'RCC
Exhibit 5-A
FEDERAL WAY CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
December 10, 2001
To:
Parks, Recreation, Human Services & Public Safety Council Committee
From:
Anne Kirkpatrick, Chief of Police
David M~nager
Informational Only - Weyerhaeuser Donation
Via:
Subject:
Information Only:
On September 21,2001, the Department of Public Safety received a donation from Weyerhaeuser.
The Regional Security Director, Dan Waite, presented us with a generous gift of$2,500.00.
The Department will use this gift to outfit our Speed Watch Trailer with the software and hardware
needed to maintain statistical information. We will target school zones and other areas known for
speeding. The community will be able to see their speed posted and we will be able to capture data
to enhance our Traffic enforcement.
Weyerhaeuser has granted us authorization to purchase the software and hardware components.
(\-l
í!k~mdcl1/~gcl1d~/121 00 l/wcycrh~euserS2.5kdon~tioll.doc
Exhibit 5-B
FEDERAL WAY CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
December 10,2001
To:
Parks, Recreation, Human Services & Public Safety Council Committee
From:
Anne Kirkpatrick, Chief of Police
David MO~nager
Informational ~IY - '
King County Web-based Information for Regional Enforcement (WIRE)
Via:
Subject:
Information Only:
The WIRE Proj ect' s vision is to develop a web-based data sharing system that allows regional law
enforcement agencies to securely share infonnation and search police records data via desktop
computers, wireless mobile data computers, and personal digital assistants. Originally, this website
was hosted by the Washington State Attorney General's Office. Due to changes in the AG's Seattle
Office, the King County Sheriffs Office, in coordination with the King County Police Chief's
Association (KCPCA, has agreed to host the site.
¡,
The maintenance cost of this website is shared between 13 cities, they are as follows:
1. Bellevue
2. Redmond
3. Seattle
4. Tukwila
5. Kent
6. Auburn
7. Renton
8. Kirkland
9. Federal Way
10. U ofW
11. Port of Seattle
12. Des Moines
13. Mercer Island
We have decided to participate in this venture as a pilot project. Our share of the maintenance and
operation cost is $962.00. Public Safety savings from the 502 Interfund - Information Systems has
been identified as the funding source. Cathy Schrock, Records Manager, represents the FWDPS by
participating on the WIRE Committee, allowing us the opportunity to voice our concerns as well as
our needs,
Should the FWDPS decide to pern1anently support and participate in this venture, we will bring
formal request for full Council consideration during the 2003-2004 Budget process.
0-1--
¡/!camden/agenda! 12 100 I/kcwire.doc
Exhibit S-C
CITY OF FEDERAL WAY
PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
Date:
December 3, 200 I
To:
Parks, Recreation, Human Services & Public Safety Council Committee
From:
Steve Ikerd, Property Services Manager
David MO~ager
PCCI Janitorial Contract
Via:
Subject:
Background:
Professional Commercial Cleaning, Inc, (PCCI) has been servicing the building for two years.
Staff recommends extending their contract for an additional year at the same annual cost of $22,564.00.
Funds for this contract are budgeted in the Building Fund.
Commission Recommendation:
Motion to forward to full Council on December 18, 2001, approval of the PCCI Janitorial contract
amendment in the amount of $22,564.00 for a one-year tenn.
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
C. -l-
SECOND AMENDMENT
TO
MAINTENANCE/LABOR AGREEMENT
FOR
JANITORIAL MAINTENANCE SERVICES
This Second Amendment ("Amendment") is dated effective this pl day of January,
2002, and is entered into by and between the City of Federal Way, a \Nashington municipal
corporation ("City"), and Professional Commercial Cleaning, Inc., a Washington
("Contractor").
A. The City and Contractor entered into a Professional Seryices Agreement dated
effective January 1, 2000, as amended by First Amendment dated effective January 1,2001,
whereby Contractor agreed to provide janitorial maintenance services, (collectively, the
"Agreement").
B. Section 14.2 of the Agreement provided that the Agreement may only be
amended by written agreement signed by the parties.
C. The City and the Contractor desire to amend the Agreement to continue the
Services described in Section 1 of the Agreement by extending the term of the Agreement,
and increasing the compensation paid to the Contractor.
NOW, THEREFORE, the parties agree to the following terms and conditions:
1. Term. Section 2 of the Agreement shall be amended to extend the term of the
Agreement until December 31,2002.
2. Compensation. In consideration of Contractor continuing to provide the Services
described in Section 1 of the Agreement during the extended term of the Agreement, Section
4.1 shall be amended to increase the compensation paid to the Contractor by an additional
amount not to exceed Twenty-two Thousand Five Hundred Sixty-four and no/loo Dollars
($22,564.00) The total amount payable to Contractor pursuant to the original Agreement
and this Second Amendment shall be an amount not to exceed Forty-five Thousand One
Hundred Twenty-Eight and no/100 Dollars ($45,128.000).
3. Full Force and Effect. All other terms and conditions of the Agreement not
modified by this Amendment shall remain in full force and effect.
(-2-
DATED the effective date set forth above.
CITY OF FEDERAL WAY
By:
David H. Moseley
City Manager
33530 1st Way South
Federal Way, Washington 98063
A TrEST:
City Clerk, N. Christine Green, CMC
APPROVED AS TO FORM:
Bob C. Sterbank, City Attorney
Professional Commercial Cleaning, Inc.
By:
Jerry Purdum
Its:
President
39245 148th SE
Kent, W A 98042
(253)639-2900
(-3
- 2 -