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PRHSPSC PKT 12-10-2001 Ch""'J City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, December 10,2001 12:00 p.m. City Hall Mt. Baker Conference Room AGENDA 1. CALL TO ORDER PUBLIC FORUM 2. 3. 4. COMMISSION COMMENTS APPROVAL OF NOVEMBER 19,2001 SUMMARY COMMITTEE BUSINESS 5. A. Weyerhaeuser Donation Infonnation Kirkpatrick B. King County Web-based Infonnation for Regional Enforcement Infonnation Kirkpatrick C. PCCI Janitorial Service Contract Action Ikerd Ì!: 6. 7. NEXT MEETING - Monday, January 14,2001 ADJ OURNMENT Committee Members: Jeanne Burbidge, Chair Michael Hellickson Dean McColgan Staff: Jennifer Schroder, Director Mary Jaenicke, Administrative Assistant 661-4041 City of Federal Way City Council PARKS, RECREATION, HVIVIAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, November 19,200 I 12:00 p.m. SUMMARY In attendance: Council Committee members Jeanne Burbidge, Chair; Dean McColgan, Michael Hellickson, Deputy Mayor Linda Kochmar. Staff: David Moseley, City Manager, Derek Matheson, Assistant City Manager; Ann Guenther, Human Services Manager; Pat Richardson, Deputy City Attorney; Municipal Court Judge Tracy; Sandra Warter, Court Administrator; Marwan Salloum, Street Systems Manager; Jennifer Schroder, Director of Parks, Recreation and Cultural Services, Kurt Reuter, Parks Superintendent, Mary Faber, Community and Cultural Services Supenntendent, Jon Jainga Park Planning and Developing Manager, Doug McCormick Special Services Coordinator; Mary Jaenicke, Administrative Assistant II. Guests: Len Zickler, Parks & Recreation Commission, Richard Bye, Chair, Human Services Commission, Karen Pettingell Vice Chair Human Services Commission, David Brooks Chair, Youth Commission, David Lock, Vice Chair, Youth Commission, Joann Piquette, Chair, Arts Commission, Michelle Nelson Federal Way National Little League, Ken Disbrow, Federal Way National Little League. Chair Burbidge called the meeting to order at 12:08 p.m. ¡:\ PUBLIC FORUM Michelle Nelson, President of Federal Way National Little League spoke in favor of fomÜng a partnership with the City of Federal Way to develop a sports complex at the Federal Way National Little League fields. They represent approximately 550 kids in their league that play baseball. Council member McColgan stated that this goes along with the success that the City has had with other youth organizations, specifically the Federal Way Youth Soccer Association. These partnerships are very beneficial to the City and the Community. He stated that he supports moving forward the discussion of forming a partnership. CO MMISSIO N COMMENTS None APPROVAL OF SUMMARY Council members Hellickson and McColgan approved the October 8 meeting minutes as written. BUSINESS ITEMS Municipal Court Report Municipal Court Judge Tracy provided an overview of the Court Report, which covered the Federal Way Municipal Court's first two years of operation. He stated that the court has been very successful for the past two years. They have done very well in the area of finances. Council member McColgan asked if there were any other ideas or options to implement in lieu of jail time or electronic in-house monitoring. Judge Tracy responded that the city has been exploring work crews, but that there are liability concerns. Deputy Mayor Kochmar asked Judge Tracy to discuss the treatment of the victim VS. the abuser. Council member Burbidge conm1ended the judge for passing the audit, and that the tìling for Domestic Violence Crimes has been reduced from 30 days to 7-10 days. Municipal Judge Appointment City Manager Moseley stated that Municipal Court Judges serve a four-year term. Because the city formed its Municipal Court mid-cycle, Judge Tracy's appointment was only effective for the final two years. Based on discussions with our staff, community representatives and Judge Tracy, Moseley recol1U11ended reappointing Judge Tracy for a new four-year time, commencing January 1,2002 and expiring December 31, 2005. Moseley stated Judge Tracy has proven to be very cooperative with our police, prosecutors and all the efforts in setting up to court. McCOLGAN MOVED THAT WE 1) RECOMMEND THAT THE FULL CITY COUNCIL CONFIRM THE CITY MANAGER'S REAPPOINTMENT OF MUNICIPAL JUDGE DAVID TlUCY TO A FULL FOUR- PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, November 19,2001 Summary Page 2 YEAR TERM COMMENCING ON JANUARY 1,2002 AND EXPIIUNG DECEMBER 21, 2005, AND 2) PLACE THIS ITEM ON THE DECEMBER 4 CITY COUNCIL CONSENT AGENDA. HELLICKSON SECONDED. MOTION PASSED. Youth Commission 'Work Plan Chair Brooks, and Vice Chair Lock presented the 2001/2002 Youth Commission Work Plan. There are a few new items on the work plan. Those items are as follows: Advisory Committee, All-City Dance, Adopt-A-Beach and a Skate Park Competition, Council member McColgan commended the Youth Commission for all of their hard work. Chair Burbidge stated that the work plan is a very ambitious and impressive, McCOLGAN MOVED TO FORWARD TO FULL COUNCIL ON DECEMBER 4,2001 A "DUE PASS" TO APPROVE THE 2001/2002 YOUTH COMMISSION WORK PLAN. HELLICKSON SECONDED. MOTION PASSED. 2001-02 Mid-Biennium Review of Human Services Contracts Human Services Chair Richard Bye presented the 2001-02 Mid-Biennium Review of Human Services Contracts. Last year the Council approved the two-year allocation plan, with the understanding that the second year funding is contingent upon satisfactory contract performance and upon City funding available. Bye stated that the majority of the agencies are on track to meet, or exceed their goals, are developing evaluations for their programs that focus on effective results for clients, and are running smoothly administratively. The few that are not on track to meet or exceed their goals, have established the reasons why, and have plans to get back to the contract goal levels, The Human Services Commission recommends that all programs be maintained at the 2002 allocation level. The second part of the mid-biennium review involved one-time funding, There is a smaller amount of money that is available on an annual basis, which varies from year to year. The money comes from two different sources. The first is the City has a program for its own employees to contribute to its own Human Services Program. The second is a new source of funding which comes from the City's Prosecutors Office. As part of its plea bargains the Prosecutors Office have begun permitting donations to the Human Services Fund for defendants with no criminal history. To date they estimate about $21,000 will come from this source. The one-time funding will be approximately $25,000- $28,000 for 2002. The Human Services Commission Recommendations for the 2002 one-time funding was presented. Council member Hellickson asked what would happen if the estimated $25,000-$28,000 came in short. Chair Bye stated that the list is a prioritized list, so they would cut funding from the bottom of the list, and work their way up. Because of the downturn in the economy, and residents being laid off of work, Deputy Mayor Kochmar asked that a discussion of creative funding sources be added to the agenda of the Human Services Commission meeting. Council member McColgan asked that the Human Services Commission discuss the Human Services funding in King County and the community and how it is going to affect us in the long term. HELLICKSON MOVED TO APPROVE THE HUMAN SERVICES COMMISSION'S RECOMMENDATION TO MAINTAIN THE 2002 ALLOCATION LEVELS FOR ALL OF THE 31 HUMAN SERVICES FUNDED PROJECTS, AND THE ONE-TIME FUNDING PLAN. FORWARD ON TO FULL CITY COUNCIL FOR THEIR REVIEW ON DECEMNER 18, 2001 McCOLGAN SECONDED. MOTION PASSED. AG 01-050, BPA Trail Phase III Project; Final Project Acceptance and Retainage Release Prior to release of retain age on a Public Works construction project, the City Council must accept the work'as complete to meet both state Department of Revenue and State Department of Labor and Industries requirements. Golf Landscaping Inc completed the BP A Trail Phase III Project. The cost was $44,525.07 below the budget that was approved by the City Council. HELLICKSON MOVED TO APPROVE FINAL ACCEPTANCE OF THE COMPLETED BPA TRAIL PHASE III PROJECT, CONSTRUCTED BY GOLF LANDSCAPING INc., IN THE AMOUNT OF $487,864.93, AS COMPLETE. McCOLGAN SECONDED. MOTION PASSED. Update ALE A Project Mary Faber introduced Leslie Ryan-Connelly. Leslie is a new staff member working in Surface Water Management. Leslie was also the previous ALEA Grant Coordinator for the State. The application was submitted in June of 2000. Council reviewed the application, and agreed [0 move forward to apply for the program. We are now in the process of contracting with the state. We hope to have a contract with the state in the next few months, The paved area behind the Dumas Bay Centre will be removed, and replaced with a landscape plan that will improve the control of surface water and habitat restoration. I}ARKS, RECREATION, HUMAN S~:RVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, Novcmbcr 19,2001 Snmmary Pagc 3 Dumas Bay Ccntrc - Wcvcrhacuscr Bonsai Courtyard Projcct Mary Faber showed the recently completed courtyard that was installed in a partnership with Weyerhaeuser. The cement pad was updated, the area was cleaned up, and irrigation was added. Weyerhaeuser provided all of the surface material and they will rotate the bonsai collection, McColgan would like some signage in the lobby area and the meeting room explaining the Courtyard and Weyerhaeuser's contributions, Council membn Burbidge would like Weyerhaeuser to be recognized at a City Council meeting for their donation of plant materials, and time. Revise the Number of Positions Servin!! on the Arts Commission Mary Faber stated this became an Issue at several Committee meetings, Numerous discussions were held on how to effectively manage the work plan, The Arts Commission has reduced the number of work committees from four to three. They feel that a smaller commission would be able to handle the workload. Piquette stated that originally there were only nine conm1issioners. At the time that the Theatre was under consideration of being built the Arts Commission had formed a facility committee to handle the workload, She stated that we do not need that now. Council member McColgan asked how the committee got down to nine people. Faber stated that the Arts Commission terms end December 31, and there are a few commissioners who are not reapplying. McCOLGAN MOVED TO RECOMMEND TO FULL COUNCIL APPROVAL TO AMEND ORDINANCE NOS. 91-84 AND 97-285 TO REDUCE THE NUMBER OF COMMISSION POSITIONS FROM ELEVEN MEMBERS TO NINE MEMBERS. HELLICKSON SECONDED. MOTION PASSED. 2002 Contract for Services Funding Mary Faber presented a list of funding for 2002. Each year the Arts Commission reviews requests for funding of arts programs in the community. The City serves as a partner rather than a producer of arts progranmling which allows the City to provide services at a reduced cost. Deputy Mayor Kochmar asked that the reconm1endation be changed to include the amount of money that we are funding, which is $27,700. McCOLGAN MOVED TO RECOMMEND TO THE FULL COUNCIL THE APPROVAL OF THE 2002 CULTURAL ARTS CONTRACT FOR SERVICES FUNDING IN THE AMOUNT OF $27,700 AS RECOMMENDED BY THE ARTS COMMISSION. HELLICKSON SECONDED. MOTION PASSES. ;; Recommend changing meeting schedule from the 2nd Mondav to the Third Mondav of the Month Schroder wanted to raise this question to the Council as they start to look at next years calendar. The Parks Conm1Íssion and Arts Commission meet the first Thursday of the month. The packets for this Council Committee Packet are put together the following Tuesday. Often times what happens is that we are not able to get all of the commissions information gathered in time to make the upcoming meeting. By moving the meeting date to the third Monday, we would be able to get all of the information put into the packet. It was stated that the Human Services Commission meets on the third Monday, which may make it difficult for them. Schroder asked Guenther if this would be a problem, She stated that it would be doable. Council member McColgan suggested reviewing this idea when we have a new Council Conm1ittee, because their schedules may be differe!~t. Council member Burbidge stated that this was good preliminary discussion, and that we will need to review it a second time. The December meeting will be held on December 10, Use of Tobacco in Parks Schroder discussed the two signs that were in the packet. The Parks Commission still prefers to not have a sign posted at the park. Some commissioners felt it would prompt a heated discussion if signs were posted. Parks Conm1issioner Len Zickler said that there was not a single parks commissioner who supports smoking in the parks. Several discussions regarding the need for non-smoking signs in the parks were held, Zickler stated that the Parks and Recreation Commission did not want no-smoking signs posted throughout the parks system, McColgan said that there had been previous discussions regarding making no smoking in parks a league rule, and has this rule change taken place. Schroder stated that if this type of signage were supported by the conm1ittee, then it would be included in the packet along with the league rules, Council member Hellick:;on is in support of the shorter sign. He stated the signs would alleviate enforcement becoming an issue, HELLICKSON MOVED TO AUTHORIZE STAFF TO INSTALL PARK SIGNS AT THE PLAY AREA AND SOCCER FIELDS IN CELEBRATION PARK FOR A TRIAL PERIOD OF SIX MONTHS BEGINNING JANUARY 1,2002, THAT ASKS TOBACCO USERS TO VOLUNTARILY REFRAIN FROM USING TOBACCO IN THE PARK WHERE PEOPLE GATHER. AT THE END OF THE SIX-MONTH TRIAL PERIOD, STAFF WILL PROVIDE THE COMiVIITTEE A REPORT OF THE IMPACT FROM SIGNS. COUNCIL MEMBER BURBIDGE IS IN SUPPORT OF TIllS, AND WOULD LIKE THE WORD "PLEASE" TO BE IN A LARGER FONT. The PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, November 19,2001 Summary Page 4 larger font for the word "Plcase" will emphasize lhat this is a request only. Council member McColgan stated he does not like red circles with slashes through them in our parks, He has spent a lot of time at Celebration Park, and when there are kids sports involved, he doesn 't see a lot of smoking. He agrees with the Commissions comments that the signs could lead to heated arguments Pronerty AcQuisition Recommendation Schroder stated the Parks Commission has reported to Council Committee when individuals have come to the commission and ask that their properties be considered for parks. There have been four in thc past several months. Schroder reviewed where the properties are located. The Armstrong property is in a location where there are not any neighborhood parks. This properly really stood out to the Parks & Recreation staff and the Commission. The property is directly in alignment with the BI' ^ Trail Phase III. There is identified wetland that does encumber some of the property, but there is a certain amount of property left, for a neighborhood park, and possibly a oeld for modified soccer. The commission would like to be able to move forward and negotiate. Approval to move forward would allow the Park staff to further evaluate the property. A citizen has come forward asking for more neighborhood parks in that area, There are two developments going up which will create approximately 75 new homes in that area, CulTently in the parks Capital Improvement Project account there is $109,225 in unallocated interest earnings that have accumulated from appropriated Parks CIP projects. The City has also collected $31,562 through mitigation fees for parks. The total amount of un allocated Park CIP funds available is $140,787, Council member McColgan questioned whether it was a concern to build a neighborhood park along 356th, which has a lot of traffic. Schroder stated that with any development, they would have to take that into consideration. It would be a design consideration. He also asked if they had been in touch with Federal Way Soccer regarding modified soccer fields. Schroder answered that George Pfeiffer is on the park Commission, and has given a lot of input regarding this, Council McColgan stated that power lines seem to still be a safety issue. Jainga stated that there have been numerous studies with the consultants, The consultants and the Health Department have stated that it is safe. Schroder suggested hosting a community meeting to see if people in the community would support having a park under the power lines. Council member Hellickson asked if there was a problem purchasing land in Pierce County. Schroder said she would have the law department review his question. HELLICKSON MOTIONED TO MOVE TO FULL COUNCIL'APPROVAL TO ALLOCATE, UNALLOCATED PARK CIP FUNDS THAT HAVE BEEN COLLECTED THROUGH MITIGATION FEES AND INTEREST EARNINGS ON PARK CIP FUND BALANCES TO A PARK ACQUISITION FUND IN THE AMOUNT OF $140,787 AND MOVE TO FULL COUNCIL AUTHORIZATION TO THE CITY MANAGER TO EXECUTE A 90 DAY PURCHASE OPTION, FOR THE ARMSTRONG PROPERTY AT A NOMINAL COST ($10.00) FOR THE PURPOSE OF A NEIGHBORHOOD/COMMUNITY PARK. THE 90 DAYS WILL ALOW STAFF TO EV ALUA TE THE PROPERTY'S VALUE AND DEVELOPMENT RESTRICTIONS FOR THE PURPOSES OF NEGOTIATING A PUIRCHASE PRICE. INCLUDE A PUNLIC HEARING AND STAFF TO CONTACT PIERCE COUNTY TO SEE IF THEY ARE INTERESTED IN THE PARCEL THAT IS WITHIN THEIR JURISDICTION. McCOLGAN SECONDED. MOTION PASSED. OTHER BUSINESS Schroder asked the Council Conm1ittee what direction do they want staff to take in regards to the Little League Fields. Council Member McColgan stated he would like the City to become the landowner of the fields, Council member Burbidge stated that she would like a few things reviewed. 1. Will there be more flexibility in scheduling the fields. 2. Overall cost. 3, Environmental Concerns - it has been designated as a flood area. 4. Will we be required to pave the parking lot? 5. What will be the ongoing costs? Council member Hellickson stated that he would support having a discussion, If we could work out a deal where no one would have exclusivity, Deputy Mayor Kochmar wanted staff and Council to be aware that there may be people to the City Council meeting to discuss domestic violence. NEXT MEETING Deccmber 10, 200 I ADJOURNMENT Meeting adjourned at I :53 p.m. il I I ()SUM_I'RCC Exhibit 5-A FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY Date: December 10, 2001 To: Parks, Recreation, Human Services & Public Safety Council Committee From: Anne Kirkpatrick, Chief of Police David M~nager Informational Only - Weyerhaeuser Donation Via: Subject: Information Only: On September 21,2001, the Department of Public Safety received a donation from Weyerhaeuser. The Regional Security Director, Dan Waite, presented us with a generous gift of$2,500.00. The Department will use this gift to outfit our Speed Watch Trailer with the software and hardware needed to maintain statistical information. We will target school zones and other areas known for speeding. The community will be able to see their speed posted and we will be able to capture data to enhance our Traffic enforcement. Weyerhaeuser has granted us authorization to purchase the software and hardware components. (\-l í!k~mdcl1/~gcl1d~/121 00 l/wcycrh~euserS2.5kdon~tioll.doc Exhibit 5-B FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY Date: December 10,2001 To: Parks, Recreation, Human Services & Public Safety Council Committee From: Anne Kirkpatrick, Chief of Police David MO~nager Informational ~IY - ' King County Web-based Information for Regional Enforcement (WIRE) Via: Subject: Information Only: The WIRE Proj ect' s vision is to develop a web-based data sharing system that allows regional law enforcement agencies to securely share infonnation and search police records data via desktop computers, wireless mobile data computers, and personal digital assistants. Originally, this website was hosted by the Washington State Attorney General's Office. Due to changes in the AG's Seattle Office, the King County Sheriffs Office, in coordination with the King County Police Chief's Association (KCPCA, has agreed to host the site. ¡, The maintenance cost of this website is shared between 13 cities, they are as follows: 1. Bellevue 2. Redmond 3. Seattle 4. Tukwila 5. Kent 6. Auburn 7. Renton 8. Kirkland 9. Federal Way 10. U ofW 11. Port of Seattle 12. Des Moines 13. Mercer Island We have decided to participate in this venture as a pilot project. Our share of the maintenance and operation cost is $962.00. Public Safety savings from the 502 Interfund - Information Systems has been identified as the funding source. Cathy Schrock, Records Manager, represents the FWDPS by participating on the WIRE Committee, allowing us the opportunity to voice our concerns as well as our needs, Should the FWDPS decide to pern1anently support and participate in this venture, we will bring formal request for full Council consideration during the 2003-2004 Budget process. 0-1-- ¡/!camden/agenda! 12 100 I/kcwire.doc Exhibit S-C CITY OF FEDERAL WAY PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT Date: December 3, 200 I To: Parks, Recreation, Human Services & Public Safety Council Committee From: Steve Ikerd, Property Services Manager David MO~ager PCCI Janitorial Contract Via: Subject: Background: Professional Commercial Cleaning, Inc, (PCCI) has been servicing the building for two years. Staff recommends extending their contract for an additional year at the same annual cost of $22,564.00. Funds for this contract are budgeted in the Building Fund. Commission Recommendation: Motion to forward to full Council on December 18, 2001, approval of the PCCI Janitorial contract amendment in the amount of $22,564.00 for a one-year tenn. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member C. -l- SECOND AMENDMENT TO MAINTENANCE/LABOR AGREEMENT FOR JANITORIAL MAINTENANCE SERVICES This Second Amendment ("Amendment") is dated effective this pl day of January, 2002, and is entered into by and between the City of Federal Way, a \Nashington municipal corporation ("City"), and Professional Commercial Cleaning, Inc., a Washington ("Contractor"). A. The City and Contractor entered into a Professional Seryices Agreement dated effective January 1, 2000, as amended by First Amendment dated effective January 1,2001, whereby Contractor agreed to provide janitorial maintenance services, (collectively, the "Agreement"). B. Section 14.2 of the Agreement provided that the Agreement may only be amended by written agreement signed by the parties. C. The City and the Contractor desire to amend the Agreement to continue the Services described in Section 1 of the Agreement by extending the term of the Agreement, and increasing the compensation paid to the Contractor. NOW, THEREFORE, the parties agree to the following terms and conditions: 1. Term. Section 2 of the Agreement shall be amended to extend the term of the Agreement until December 31,2002. 2. Compensation. In consideration of Contractor continuing to provide the Services described in Section 1 of the Agreement during the extended term of the Agreement, Section 4.1 shall be amended to increase the compensation paid to the Contractor by an additional amount not to exceed Twenty-two Thousand Five Hundred Sixty-four and no/loo Dollars ($22,564.00) The total amount payable to Contractor pursuant to the original Agreement and this Second Amendment shall be an amount not to exceed Forty-five Thousand One Hundred Twenty-Eight and no/100 Dollars ($45,128.000). 3. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. (-2- DATED the effective date set forth above. CITY OF FEDERAL WAY By: David H. Moseley City Manager 33530 1st Way South Federal Way, Washington 98063 A TrEST: City Clerk, N. Christine Green, CMC APPROVED AS TO FORM: Bob C. Sterbank, City Attorney Professional Commercial Cleaning, Inc. By: Jerry Purdum Its: President 39245 148th SE Kent, W A 98042 (253)639-2900 (-3 - 2 -