PRHSPSC PKT 10-08-2001
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City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
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October 8,2001
12:00 p.m.
City Hall
Mt. Baker Conference Room
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APPROVAL OF AUGUST 13 AND SEPTEMBER 10,2001 SUMMARY
COMMITTEE BUSINESS
A. Diversity Commission Business 2001 Plan
B. Sister City Baseball Tournament
C. Volunteer and Neighborhood Program Update
D. Letter to King County Regarding Proposed Reductions to
Human Services Programs
E. 2001 School Zone Enforcement Program
F. 2000 Enforcem~nt Emphasis Patrol Program
G. Evaluation for Property Acquisition Evaluation Criteria
H. Sacajawea Field Lights
1. Heritage Woods Park Playground Equipment Vendor
1. Banner Progr~m Update
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K. Tobacco Use in Parks
L. Public Art Update
. Skate Park
. 272nd Park & Ride
AGENDA
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2.
CALL TO ORDER
PUBLIC FORUM
COMMISSION COMMENTS
Action Matheson
Update Matheson
Information Teeler
Action Guenther
Information
Information
Information
Action
Action
Information
Information
Information
Kirkpatrick
Kirkpatrick
Reuter
J ainga
J ainga
Schroder
Reuter
Faber
3.
4.
5.
6.
7.
NEXT MEETING - November 19, 2001
ADJOURNMENT
Committee Members:
Jeanne Burbidge, Chair
Michael Hellickson
Dèan McColgan
Staff:
Jennifer Schroder, Director
Mary Jaenicke, Administrative Assistant II
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City of Federal Way
City Council
PARKS. RECREATION. HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, September 10, 2001
12:00 p.m.
SUMMARY
In attendance: Council Committee members Jeanne Burbidge, Chair; Dean McColgan, Deputy Mayor Linda
Kochmar. Staff: David Moseley, City Manager, Derek Matheson, Assistant City Manager; Ann Guenther, Human
Services Manager; Pat Richardson, Deputy City Attorney; Jennifer Schroder, Director of Parks, Recreation and
Cultural Services, Mary Faber, Community and Cultural Services Superintendent, Mary Jaenicke, Administrative
Assistant II.
Absent: Michael Hellickson
Guests: George Pfeiffer, Parks & Recreation Commission, Lisa Welch, Parks & Recreation Commission, Dave
Larson Human Services Commission.
Chair Burbidge called the meeting to order at 12:03 p.m.
PUBLIC FORUM
None
COMMISSION COMMENTS
None.
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APPROVAL OF SUMMARY'
Council member Hellickson was absent, and Council member McColgan was not present at the August
meeting, so approval of the minutes was postponed until the October 8 meeting.
BUSINESS ITEMS
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Valley Corn InterIocal Al!reements - Phase II
Because two of the committee members were not on the council at the time the first council considered this,
Assistant City Manager Derek Matheson provided some history. Since the police department was formed in 1996,
the 911 calls have been answered and dispatched by Valley Corn. Between 1996 and 1999 we were a subscriber
entity. We did not have any ownership with Valley Com, but we had a contract with them to handle our dispatch
services. In the late 1990's, the four owner cities recognized that Valley Com was outgrowing its facilities. They
decided to move forward with a new facility, also located in Kent. At this point, they invited Federal Way to
become a fifth owner of Valley Com in exchange for us providing about 2.5 million do}lars towards a new facility.
At the same time, the Fire Department had raised some issues regarding the City of Federal Way entering into a
permanent relationship with Valley Com, because they operated the South Com Dispatch Center. They were
concerned that we would be fragmenting dispatch of fire services and police services in our community. After
numerous meetings with the Fire Department, it became clear that they had a similar interest in going to Valley Com
because it could reduce their cost per call. In July of 1999 the City Council approved the five way inter-local.
Since that point we have issued 2.5 million dollars in debt through a public development authority and that facility
is scheduled to open in February 2002. The second agreement is a three way inter-local that creates a direct tie
between Valley Com and the Federal Way Fire Department. The purpose for having the City as a party to the
agreement is that the agreement protects the City from liability by creating a direct relationship between Valley
Com and the Fire Department. This will allow each entity recourse against the other without having to file a claim
or suit against the City. It sets forth their roles and responsibilities and provides for proper indemnification of the
city. In exchange for the Fire Department coming on board with Valley Com, they have agreed to contribute 15%
of our debt service cost for the new service facility recognizing that of all the public safety calls in Federal Way,
IS')!" of them are for the Fire Department, and 85% are for the Police Department. That comes out to about
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, September 10,2001 Summary
Page 2
$450,000, which the fire department would transfer to the City as a lump sum once Valley Com starts providing
services to the Fire Department next February.
Council member McColgan asked Derek who had he worked with at the Federal Way Fire Department. Derek
stated he worked with Grant Gaspard, Chief Technology Officer, who handled the negotiations, and Chief Al
Church. Council member McColgan asked if the Federal Way Fire Department was involved in developing this
agreement. Matheson stated that they almost exclusively handled the negotiations between their two entities, and
were very much involved. Deputy Chief Kachmar stated that there was nothing that indicates the billing standards.
Matheson stated the billing relationship would be directly between Valley Com and the Federal Way Fire
Department. He stated this was referenced in Section 2 of the original agreement, and that in the separate agreement
it was referenced in Section 5, Fee for Services. Kochmar expressed concern that a twenty-year agreement may be
too long. Matheson stated that the purpose for the twenty-year agreement is that the expected life of the new facility
is twenty years, and we're paying debt for twenty years and the Fire Department is paying 15% of the debt for
twenty years. They would not like it if we backed out a few years into the agreement.
McCOLGAN MOVED TO RECOMMEND TO FULL CITY COUNCIL TO AUTHORIZE THE CITY
MANAGER TO SIGN THE TWO AFOREMENTIONED PHASE IIINTERLOCAL AGREEMENTS
IMPLEMENTING THE FEDERAL WAY FIRE DEPARTMENT'S USE OF VALLEY COM FOR
DISPATCH SERVICES. BURBIDGE SECONDED. MOTION PASSED.
Amendinl! Park Regulations Rel!ardinl! Expulsion from Parks
Schroder explained that the Director currently has the authority to expel individuals from parks under Chapter 11,
Section 11-55. This past year, Schroder had to expel someone from the Park. During this process it became clear
that the language needed to be changed in the code. It would be difficult to enforce the notice of expulsion from the
Parks Director if a citizen chose not to abide by the notice. Burbidge clarified that this is an effort to make the
regulation enforceable. Deputy Attorney Richardson stated that once the letter was issued, we were unable to
enforce it if the individual chose to ignore it. In order for the expulsion order to be enforceable, the written notice
of expulsion needs to be a notice 'of trespass. The notice of trespass will give Police Officers the authority that they
need to issue citations for criminal trespass. The amendment also provides that the Director may designate another
employee to issue the notice of expulsion. The City Attorney's office and the Public Safety Department have
reviewed the amendment. The Parks and Recreation Commission reviewed it at their September meeting, and
recommended a "do pass" to the Council Committee.
McCOLGAN MADE A MOYION TO FORWARD THE PROPOSED ORDINANCE, AMENDING
ORDINANCE NO. 91-82, SECTION 11-55 OF ARTICLE III TO CHAPTER 11 OF THE PARKS
REGULATIONS, TO THE FULL CITY COUNCIL, WITH A "DO PASS" RECOMMENDATION.
BURBIDGE SECONDED. MOTION PASSED.
NEXT MEETING
October 8, 2001
ADJOURNMENT
Meeting adjourned at 12: 15 p.m.
I:O9IOSUM_PRCC
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, August 13,2001
12:00 p.m.
SUMMARY
In attendance: Council Committee members Jeanne Burbidge, Chair; Michael Hellickson, Deputy Mayor Linda
Kachmar. Staff: David Moseley, City Manager; Anne Kirkpatrick, Director Public Safety; Ann Guenther, Human
Services Manager; Pat Richardson, Deputy City Attorney; Rick Perez, Traffic Engineer; Iwen Wang, Director
Management Services; Stanley Yntema CDBG Coordinator, Jennifer Schroder, Director of Parks, Recreation and
Cultural Services, Mary Jaenicke, Administrative Assistant II.
Excused absence: Dean McColgan
Guests: Barbara Reid, Richard Bye, Lisa Kious - LATCH, R.Y. Woodhouse - LCS, Dini Duclos - MSC, Margot
Tsakones - DAWN
Chair Burbidge called the meeting to order at 12:08 p.m.
PUBLIC FORUM
Barbara Reid spoke regarding the seriousness of the drug and prostitute problem at the Habitat Condominiums and
surrounding area. She presented Chief Kirkpatrick with photos of the woods that are located next to the Nine Lakes
Baptist Church. She would like the city to require the church to clear out the wooded area. It is ruining the
neighborhood and bringing down property values. She would like the Police to go into the woods, so they can
witness what is happening in the¡;e. Deputy Mayor Kachmar suggested that the city set up a meeting with City staff,
Police and residents. City Manåger Moseley stated that staff has looked at the area. Staff is focusing on the area
and getting it cleaned out. He has also talked with staff on coordinating a meeting with public works, public safety,
community development with the condominium owners in the area. Strategies will be pursued.
COMMISSION COMMENTS
None. '~
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APPROV AL OF SUMMARY
MICHAEL HELLICKSON MOVED AND BUR13IDGE SECONDED TO APPROVE THE JULY 9 2001
MEETING SUMMARY AS WRITTEN. MOTION PASSED.
BUSINESS ITEMS
2002 CDBG Proposed Use of Funds
Margot Tsakones represented the DAWN organization. She reiterated that the need for shelter is critical. Last year
7,000 bed nights were used in Federal Way. This year there have already been 5,000 bed nights used. She wished
to extend her appreciation and encourage the Committee to forward the recommendation for shelter renovation and
expansion to full council. Rick Perez City of Federal Way Traffic Engineer wanted the committee to recommend
f~ll approval for street improvements on 23rd Avenue South at South 314th Street. R.Y. Woodhouse, representing
butheran Social Services wanted to thank the Commission for their recommendation and support, and urged the
Committee to move forward to full council. Lisa Kious representing LATCH wished to express appreciation to the
Commission for their recommendation, and urged the to Committee to approve and forward to full CounciL Dini
Duclos representing the Multi Service Center also wanted to thank the Commission for their recommendation, and
urged the Committee to forward it onto full council.
PARKS, RECREATION, HUMAN SERVICES
& PVBUC SAFETY COUNCIL COMMITTEE
Monday, August 13,2001 Summary
Page 2
Guenther introduced Stanley Yntema the new CDBG Coordinator. Stanley took a few moments to tell the
committee and staff about himself. Ann attended the meeting with Richard Bye the Chair of the Human Services
Commission. They were prepared to give a presentation on three areas. I) Overview of the recommendations 2)
Requested changes to the contingency plan that Council Committee members have made, and 3) Update on a new
project cancellation that happened late last week. Due to the fact that the Human Services Commission had a
chance to talk with the Council members last week it was decided that the overview was not necessary. Guenther
distributed handouts of the contingency plan showing the revisions that occurred after she met with the Council
members. There were two revisions that council committee members requested. The first is in the Capital Projects
Section under increased funds. The Council Committee members asked that in the RFP it would specify that the
available funds would be used to increase the supply of housing for low- and moderate income Federal Way
residents, including permanent affordable housing, and/or emergency shelter, and other eligible capital projects.
Due to the fact that we know we have a large sum of money, the Council Committee members would like to open it
to all Capital Projects. We will recapture the International District Funds in 2002. The amount of the recaptured
funds is approximately $174,000.00. The second change is on Capital Projects for decreasing if we have less
money than anticipated. The recommended change is that the first decrease will be made to any unallocated funds
available before reductions are made to specific projects. When the original recommendations were made, there
were not any unallocated funds. Hellickson stated that the money from the International District is coming back to
us, and will be going back out for an RFP. He wanted the attendees to be aware that if they had some good use for
that money to please submit an RFP.
Guenther distributed a revised copy of the memo. The committee recommendation has been altered due to the fact
that the Multi Service Center had requested that their driveway enhancement project be cancelled. The City
allocated $6,677 dollars for this project for 2000, and the lowest bid came in at $17,082.00. In order to recapture
the money and use it in the future, the council needs to take action to cancel it and reallocate it to 2002.
Chair Burbidge asked if anyone had any questions regarding the Multi Service Project. Burbidge and Guenther have
had a discussion on whether thera was any way to come up with a solution for that project sooner, rather than
waiting until next year. It is apparent that it is not possible. Guenther explained that if the contingency plan is
approved, then they could come in for those special funds in early 2002. This is because the contingency plan has
been revised to include any other Capital Project. .
HELLICKSON MOVED T2 APPROVE THE RECOMMENDATION APPROVAL OF THE 2002
COMMUNITY DEVELOPMENT BLOCK GRANT PROPOSED USE OF FUNDS, AS PRESENTED BY
THE HUMAN SERVICES COMMISSION AND MODIFIED BY THE COMMITTEE. BURBIDGE
SECONDED. MOTION PASSED.
Resolution to Accept the 2001 Local Law Enforcement Block Grant
Chief Kirkpatrick stated that this is a resolution to accept the grant awarded to them by the Bureau Justice
Assistance Local Law Enforcement Block Grant. The Public Safety applied for the grant, and received an
immediate response, rewarding the grant to the Public Safety Department. There is a 45day time period to accept
this giant. The total amount of the grant is $96,133.70. This grant will go towards the implementation of
surveillance cameras, in hopes of reducing narcotic and prostitution activities within the Pacific Highway
Downtown Core. Chief Kirkpatrick stated that they do not have all of the numbers put together. She said they will
be within the project money.
HELLICKSON MOVED THE MOTION TO FORWARD THE RESOLUTION TO APPROVE
ACCEPTANCE OF THE 2001 LLEBG AWARD TO FULLCOUNCIL FOR CONSIDERATION AT ITS
SEPTEMBER 4,2001 MEETING. BURBIDGE SECONDED. MOTION PASSED.
Hellickson congratulated Chief Kirkpatrick on obtaining this grant.
2001 Washine:ton Traffic Safety Commission 3-FLAGS Traffic Safety Grants
Chief Kirkpatrick stated that the City applied for a block grant that focuses on traffic. The money that has been
awarded to the department will be used for two PBT's (Pre Breath Test) and edllcationalmaterials (mugs),
Information only, no action required by Council.
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday, August 13,2001 Summary
Page 3
Other
Chair Burbidge stated she has spoken with Mary Faber regarding the skate park art. The process is still moving
forward. Schroder stated that the Arts Commission will be reviewing all of their options to make a recommendation
on how to proceed with the 2% for Art. The contractor for the skate park is on schedule. He has stated he will be
done on August 18. The project has gone very smoothly. The dedication will be held on August 24.
NEXT MEETING
September 10, 200 I
ADJOURNMENT
Meeting adjourned at 12:35 p.m.
J:O813sUM_PRCC
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5.A
CITY OF FEDERAL WAY
CITY CO UN CIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date:
Subject:
October 8, 2001
David Mo~ager
Ron walk:" CJ(., ~iversity CommissioCy
Derek Matheson, Assistant City Manager '-' Þ d ~ ~ ~
Diversity Commission Business Plan 2001-2002
Via:
From:
Background:
Attached is a copy of the 2001-2002 Diversity Commission Business Plan as approved by the
Commission at its September meeting. Per City Council direction and the Diversity
Commission's bylaws, the Commission is presenting the plan to the City Council for approval.
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This year's business plan cal.ls for management ofthe Martin Luther,King, Jr. celebration,
participation in the Federal Way Community Network meetings, organizing "Community
Night" cultural events, production of a community video, monthly attendance and reporting at
City Council meetings, involvement in the Federal Way School District's Equity and
Achievement Task Force, development of a Commission speakers bureau for educational
purposes, and continuing ,the Commission's public relations efforts through all media forums.
The Commission's chair will be present to provide an overview of prior year accomplishments
and this year's proposed projects.
Committee Recommendation:
Forward the Diversity Commission Business Plan 2001-2002 to the full City Council on
November 6, 2001 with a do pass recommendation.
APPRO VAL 0 RCO MMITTEEREPO RT:
Committee Chair
Committee Member
Committee Member
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Purpose:
Mission:
Members:
Projects:
FEDERAL WAY DIVERSITY COMISSION
BUSINESS PLAN 2001-2002
Advises the City Council on policy matters involving the community's cultural
and ethnic differences, ensuring that these differences are considered in the
decision-making process.
To help Federal Way become a community which is united amidst diversity,
where each individual is respected, equally valued, equally needed and equally
cherished. Equality is not sameness, it is equivalent value.
Ron Walker (Chair), Prakash Meloot (Vice-Chair), John Kamiya, Maya Kumar,
Anel Mercado, Trise Moore, Deborah Robinson, Tony Sanchez, Donna Williams,
and Tapan Bose (Alternate).
MLK Event
Manage the 2002 Martin Luther King, Jf. Celebration. (January 2002)
Diversity Awareness
Participate in Federal Way Community Network meetings to discuss diversity
issues. (Ongoing)
Organize "Community Night" events featuring the foods, traditions, and
entertainment, of various cultural groups. (October 2001)
Produce video profiling individuals who characterize Federal Way's diverse
population. (November 2001)
Public Reìlltions
Promote commission programs and diversity through all media forums, including
newspaper, Channel 21, City Update newsletter, website, and commission
brochure. (Ongoing)
Develop "Speakers' Bureau" wherein commissioners speak to various groups for
purposes of education and the solicitation of citizen input. (October 2001)
Attend Council Meetings
Attend meetings once a month to increase Commission involvement and visibility
to the Council and community. (Ongoing)
Involvement in Schools
Assist school district with minority achievement gap through connectivity with
the Equity and Achievement Task Force and by attendance at School Board
meetings. (Ongoing)
Monthly Speaker Program
Arrange for guest speakers at meetings to address community issues. (Ongoing)
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CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
From:
Via:
Subject:
September 26, 2001 ø
Jennifer Teeler, Volunteer and Neighborhood Program Coordinator'
David Mos~ Manager
Information It~W~ 't"2Ò01 Volunteer and Neighborhood Program Update
Background:
The purpose of this memo is to bring you up to date on the progress and changes in the area
of Volunteer and Neighborhood Programs. The current programs can be subdivided into five
primary functions. The functions incorporated in Volunteer Programs include:
. recruitment of volunteers and
. recognition.
Neighborhood Programs can be divided into:
. disaster preparedness training and
. administering the Neighborhood Matching Fund mini-grant.
A fifth function is marketing all of the programs and services.
I will be attending your October 8, 2001 meeting to give you a brief presentation and answer
any questions you might have concerning the programs.
Volunteer ProQrams
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Recruitment
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In the first half of this year, 150 volunteers contributed over 4,000 hours of service to the City
of Federal Way. While the city has an active volunteer program, there are still tasks that
could be completed by a?ditional volunteers. Since May, I have incorporated two new tools
for recruitment.
1. I now post volunteer openings on a nation-wide website called "VolunteerMatch."
This service is free of charge and has resulted in over 30 expressing interest in
volunteering for specific openings at the city.
2. I also have published a flyer listing volunteer opportunities. The flyer was made
available to citizens at this year's Family Fest and in the City tialliobby. I hope to
distribute copies to area libraries and other public places. '
I work closely with other city departments to recruit volunteers for them and to provide
support in managing those volunteers and keeping records.
Re~ognition
The main form of recognition is the annual volunteer dinner. Planning for the February
2002 dinner has already begun. The planning and execution of this event is a huge
undertaking. Last February, over 300 people attended! We are exploring ways to provide
other recognition to volunteers based on number of hours worked. I am also planning on
providing low-to-no-cost recognition ideas for volunteers' supervisors.
(-.1-
Neiç¡hborhood Proç¡rams
Disaster Preparedness Training
Employees from the Human Services Division, and the Public Safety and fire Departments as
well as volunteers from the Federal Way School District, Weyerhaeuser, and the American
Red Cross conduct disaster preparedness training. This training is offered to the citizens of
Federal Way free of charge. There are currently two disaster preparedness programs:
1. Neighborhood Emergency Teams, or NETs, are organized similar to a block watch
group. Neighborhoods get together and a representative from the City's Disaster
Preparedness program trains them and organizes them into disaster response units to
handle things such as First Aid, Care and Shelter, Communication, and Light Search
and Rescue. Over 70 neighborhoods have participated in NET meetings. We are in
the process of surveying each of the NET captains to assess their team's status and
determine their current needs.
2. NET Responders receive more extensive training in disaster preparedness based on
the Federal Emergency Management Association's CERT (Community Emergency
Response Teams) program. NET Responders attend seven training sessions:
. Orientation
. Disaster Fire Suppression
. Disaster Psychology
. Light Urban Search and Rescue
. Damage Assessment
. Disaster First Aid
. Practical Drill and Graduation
I have scheduled a NET Responder course to begin October 4th. Attendance is limited
to 24 people, and wè'are quickly approaching that number. We are planning on
offering the program in the Fall and Spring of each year.
Another benefit to these programs for the city is that we are establishing a foundation of
trained and reliable citizens that we can call on in times of need. We maintain
communication with thes'å people by email and with a new quarterly newsletter, NET News.
Neighborhood Matching Fund Mini-grant
The Neighborhood Matching Fund mini-grant is a very worthwhile program that matches city
funds of up to $2,500 with in-kind donation and volunteer hours to help community groups
improve the quality of life in a neighborhood or the community as a whole. Past and
pending projects include improvements to the BPA trailhead on First.Avenue by an Eagle
Scout, beautification of neighborhood traffic circles, and installation of a streetlight. This year,
I revised and updated the mini-grant guidelines and application.
Marketinç¡
One.of the most challenging things about all of these programs is getting the word out to
the citizens of Federal Way. I have addressed this challenge in a number of ways. .
Brochures and flyers about volunteer opportunities, NETs, and the Neighborhood matching
fund have been produced. Newspapers have been notified and press releases written. I
have included articles in the employee newsletter and the City Update. The information on
the web site has been reorganized and updated.
We have some very exciting programs in place to facilitate interaction between the city and
its citizens and to provide innovative services to the community. I will continue to strive to
reach as many people as possible in my work.
L-L.
SoD
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE
Date:
From:
Via:
Subject:
October 1, 2001
Ann Guent~er, Hu n Services Manager d~
David Mose anager
Letter to the g Co nty Executive Regarding Proposed Cuts to Human
Services Programs
Backç:¡round
The purpose of this memo is to provide the Committee with information regarding the
reductions proposed to human services programs in the 2002 King County budget, the
implications for services to Federal Way residents, and to provide a draft letter to the King
County Executive from the City Council regarding the human services reductions for the
Committee's consideration. The Committee is asked to review the letter, make any desired
changes, and forward it to the full Council for approval at the October 16, 2001 meeting.
Attachments to this memo include: 1) Draft letter to King County Executive Rom Sims from the
City Council regarding the reductions to human services programs; 2) June 1, 2001 memo to
the Parks Recreation Human Services and Public Safety Council Committee with attachments
outlining reductions to specific programs and; 3) August 9, 2001 letter to Mayor Park from King
County Executive Ron Sims regarding the elimination of child care subsidies for residents of
incorporated cities. ,
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The King County Executive projects a 36 million dollar deficit in the 2002 Current Expense fund
budget and an expected 22 million dollar deficit in 2003. The Executive's 2002 proposed
budget addresses this shortfall by combining several departments and making reductions in the
areas of Human Service,s, Arts and Heritage, Law and Justice, and Public Health. The Human
Services reductions ar~projected to be approximately 5.4 million dollars to the Department of
Community and Human Services and the Children and Family Commission budgets.
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Implications for Services to Federal Way Residents
The proposed reductions will impact services to Federal Way residents in a number of ways
including: elimination of child care subsidies to residents of incorporate.d cities, reductions to
specific programs funded in the Community Services Division (CSD) budget; and elimination of
the Special Program Appropriations budget allocated each year by individual County Council
members. Below is a summary of the proposed cuts that will impact Federal Way residents.
For a detailed list of the agencies to receive reductions, see Attachment 2.
!-he King County Child Care program currently provides subsidies for 24 Federal Way
residents, at a c<:,st of $114,794 per year. These subsidies will not be available to City residents
as of January 1, 2002. Families currently receiving subsidies through the King County program
will need to find child care subsidies from other sources.
Of the agencies funded through the King County CSD budget, the following agencies serving
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Federal Way residents will receive reductions in 2002: Child Care Resources, Information and
Referral; Crisis Clinic, Community Information Line and Teen Link; Evergreen Club, Korean
Seniors; and the King County Domestic Violence Coalition.
The Special Program Appropriations funds allocated each year by individual County Council
members total 1 million dollars annually. In 2001, 20 organizations serving Federal Way
received more than $95,000 including these human services programs: ACAP Courthouse
Child Care (RJC); Community Health Centers of King County; Domestic Abuse Women's
Network (DAWN); Evergreen Club, Korean Seniors; Federal Way Boys and Girls Club; Federal
Way Community Caregiving Network, FUSION Program; Federal Way Norman Center, YMCA;
King County Sexual Assault Center, Multi-Service Center, and the South King County Youth
Violence Prevention Committee. In addition to human services agencies these funds were also
allocated to service clubs, the Greater Federal Way Chamber of Commerce, the Federal Way
Historical Society and the St. Francis Hospital Foundation. The Special Appropriations are not
included in the King County Executive's 2002 proposed budget.
The County is currently reviewing changes to their policies for aging services, which may
impact the funding for those programs. Specifically, funding for the Evergreen Club, Korean
Seniors Program ($25,911 annually), is slated to be eliminated in the King County Executive's
2002 proposed budget. However, if the revised aging policies are approved, the Evergreen
Club would be funded at the current level. The Evergreen Club, Korean Seniors program
provides case management, meals and socialization for Korean seniors. The program provides
services from the Klahanee Community/Senior Center. The program also received $2,000
Special Appropriations funding from King County in 2001. The City supports this program by
providing space and other in-kind services for program operations. This program does not
receive City human servic~s funds.
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I will be at your October 8, 2001 meeting to discuss the proposed reductions to human services
programs and the draft letter to King County Executive Rom Sims from the City Council (See
Attachment 1). If you have any questions about the reductions before the meeting, please call
me at (253) 661-4039. .
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Committee Recommendation
1.
Move to approve the attached letter to King County regarding proposed cuts to human
services programs and forward to the full Council for approval on October 16, 2001.
2.
Move to approve the attached letter to King County regarding ,proposed cuts to human
services programs as modified by the Committee and forward to the full Council for
approval on October 16, 2001.
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APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
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0-2
ATTACHMENT 1
DRAFT
October 1, 2001
The Honorable Ron Sims
King County Executive
King County Courthouse
516 Third Avenue, Room 400
Seattle, WA 98104-2312
Dear Executive Sims:
I am writing to you on behalf of the Federal Way City Council regarding your proposal for budget
reductions in 2002. While the Council recognizes the serious fiscal issues facing the County,
we are concerned about the cuts proposed for human services.
As you know, the City of Federal Way contributes financial support to agencies to help address
the human services need of Federal Way residents. Through the City's Human Services
general funds and Community Development Block Grant funds, the City contributes more than 1
million dollars annually to human services programs serving Federal Way residents. In addition
to the funding some agencies receive from the City of Federal Way, they also rely on funds
provided by the County to serve the needs of their clients. Those same agencies provide
services to a substantial nùmber of county residents as well.
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The proposed $5.4 million reduction in human services from the Current Expense Fund and the
Children and Families Commission will have a serious impact on the residents of the City of
Federal Way, especiallY,ln the provision of subsidized child care for the working poor, case
management services fòr the Korean elderly population, a teen crisis line and access to
information regarding available services. In addition, the proposed elimination of the Special
Appropriations program would also have serious impacts on services funded by the County and
the City of Federal Way. Services potentially impacted by elimination of the prograrr include
basic health services for low-income residents, emergency shelter for homeless individuals and
families; youth support programs and domestic violence and sexual assault services.
The Council is particularly concerned that the proposed reductions are in conflict with the
County's human services policies. The policies indicate that funds will be used to help assure
access to basic services for those most vulnerable and most in need and provide services that
reduce the impact on the County's juvenile and adult criminal justice systems. However, the
proposed funding reductions would reduce or eliminate critical basic services that are needed to
keep individuals and families self-sufficient.
In addilion, we are concerned that designating the proposed cuts based on the County's
adopted polices could unfairly affect agencies within cities because they may not primarily serve
unincorporated residents. King County residents who reside in cities provide financial support
for countywide services through the payment of county taxes and they should be provided the
b-.3
DRAFT
same access to services as residents in unincorporated areas. In 2000, Federal Way residents
paid more than $20;784,769 in property, sales and other taxes to King County.
In closing, the Federal Way City Council urges you to reconsider the proposed reductions for
these critical human services. If you have any questions or concerns regarding this letter,
please do not hesitate to contact Ann Guenther, Human Services Manager at (253) 661-4039.
Sincerely,
Mike Park
Mayor
cc:
King County Council Members
Federal Way City Council
Federal Way Human Services Commission
David Moseley, Federal Way City Manager
Kathy McClung, Director, Community Development Services
Ann Guenther, Human Services Manager
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ATTACHMENT 2
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY
DATE:
FROM:
VIA:
SUBJECT:
June 1, 2001
Ann Guenther, Human Services Manager
David Moseley, City Manager
2002 King County Budget - Proposed Cuts to Human Services Programs
Information Item
Background
On May 24, 2001, King County Executive Ron Sims held a meeting with representatives of
suburban cities to discuss the County's 2002 budget and his proposed reductions to human
services programs. Executive Sims noted that there is a 36 million dollar deficit in the 2002
King County Current Expense Fund budget. Increasing criminal justice demands, the
increasing cost for health care coverage and benefits, and constrained revenue growth have
contributed to this shortfall. The County also expects a 22 million dollar deficit in 2003.
Attachment 1 describes the budget reductions proposed by Executive Sims to address the
budget deficit.
Proposed Reductions to Human Services
Of the reductions proposed are 5 million dollars to the Department of Community and Human
Services and the Children ànd Family Commission budgets. Programs were evaluated for their
alignment with the Human Services Policy Framework adopted by the King County Council in
1999. County staff noted that the reductions proposed are 3% of the total Human Services
budget administered by the County. The County will maintain funding for the following core
programs - youth and fa(llily service network agencies, domestic violence programs, at-risk
youth and juvenile justice, and services for the homeless. Though no reductions have been
made in their aging programs budget, the County is currently reviewing their policies for aging
services, which may impact the funding for those programs. The King County Child Care
Program will be cut ($1.2 million) and closed by September 2002. Currently 17 Federal Way
families receive child care subsidies through the King County Child Care program. Attachments
2 and 3 outline the proposed reductions to specific nonprofit agency programs.
Of the nonprofit agency programs serving Federal Way residents, the following are proposed for
reductions in 2002: Child Care Resources, Information and Referral; Crisis Clinic, Community
Information Line and Teen Link; Evergreen Club, Korean Seniors; and the King County
Domestic Violence Coalition. Please see Attachment 2 for amount of the funding reductions to
each program.
In addition, County staff noted that the Sp3cial Program Appropriations allocated each year by
individual County Council members are not included in the proposed 2002 budget. These total
more than $1 million each year. In 2001, 20 organizations serving Federal Way received more
than $95,000. The human services agencies funded include: ACAP Courthouse Child Care
(RJC); Community Health Centers of King County; Domestic Abuse Women's Network (DAWN);
Evergreen Club, Korean Seniors; Federal Way Boys and Girls Club; Federal Way Community
D-S
Caregiving Network, FUSION Program; Federal Way Norman Center, King County Sexual
Assault Center, Federal Way Norman Center, YMCA; Multi-Service Center, and the South King
County Youth Violence Prevention Committee. In addition to human services agencies these
funds were also allocated to service clubs, the Greater Federal Way Chamber of Commerce,
the Federal Way Historical Society and the St. Francis Hospital Foundation.
Next Steps
King County Executive Ron Sims will meet with human services agencies impacted by these
reductions on June 7, 2001. The County has stated that they will assist agencies in seeking
funding from other sources, including providing assistance with grant writing. The Executive's
budget will be forwarded to the King County Council for review in October.
City staff will forward additional information to the Council regarding reductions in human
services funding as it becomes available. King County staff are available to answer questions
regarding the proposed reductions. For more information, contact Jay Fossett, Government
Relations at (206) 296-4040 or Barbara Gletne, Director, King County Department of
Community and Human Services at (206) 296-7689.
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Attachment 1
2002 Budget Proposed Reductions and Efficiencies
$36 Million Shortfall in Current Expense for 2002 - Overview
King County faces the most serious Current Expense Fund financial problem in memory. King County's
Current Expense Fund or general fund pays for our regional justice system, parks, social services and the
general government infrastructure. Increasing criminal justice demands, the increasing cost for health care
coverage and benefits, and constrained revenue growth have left us with a projected $36 million imbalance
in the 2002 budget and another $22 million imbalance in 2003 if we do not immediately address this issue.
The breakdown below does not add up to $36 million in reductions to the Current Expense Fund, but the
county continues to review programs, services and functions to find other efficiencies.
King County Government Reorganization Projected $13 Million Reduction
On May 15,2001 King County Executive Ron Sims submitted an ordinance to the King County Council that
if approved, will save more than $ 13 million per year, over $5 million of which is Current Expense savings.
More than 130 jobs will be eliminated. These proposed changes will combine four existing departments into
one Department of Executive Services, move the King County Parks Department into the Department of
Natural Resources, and implement a variety of other efficiencies that will assist us in dealing with the $36
million shortfall.
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Human Services Projected $5 Million Reduction
The Department of Community and Human Services and the Children and Family Commission total
projected reduction is approximatel" $5.4 million. Programs were evaluated for their alignment along the
Human Services Policy FrameworR adopted by the King County Council in 1999. The County has created
the Human Services Transition Program to assist affected agencies secure funding from other sources. A
reduction of $5 million in human services represents less than 3 % of the total budget for human services
countywide. King County's role as a partner in regional human services remains very strong.
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Arts and Heritage Projected $1.7 Million Reduction
The King County Office of Cultural Resources is identifying ways to shift most of the arts and heritage
programs and staffing to hotel-motel tax funding and greatly reducing the current expense burden. Further,
King County is exploring ways to shift the grant dispensing and administrative functiùns funded by hotel-
motel tax to a newly created public development authority. This shift would generate even more reductions
from the general fund.
Law and Justice Projected $10 Million Reduction
The King County Executive is currently working with the separately elected officials (Prosecutor, District
and Superior Court Judges, Sheriff) to identify $10 million in cuts and efficiencies in the county's criminal
justice expenditures. Current expense reductions are also being identified in the Executive criminal justice
agencies~' Efficiencies in this area will not affect public safety in King County.
Public Health Projected $1 Million Reduction.
The Public Health Department was asked to identify $1 million in targeted reductions from their current
expense budget. They are currently reviewing core programs that rely on Current expense monies.
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Cities Affected by c~n Human Services Reductions
,. <~achment 2
CSD funding as % of
Proposed reduction budget (italic =full agency
County wide
Subregion/other entity
ffected
,..,yt:II"Y I VI ...""... ~_W~W'/ -...-- "'-_w -..----- -_..,--
Auburn Youth Resources: Rural Outreach 28,714 1.0% Auburn Auburn School District
Bel/evue Family YMCA: Capital Project 100,000 Capital project
Boys & Girls Club-Rainier Vista 43,488 5.0% Seattle Boulevard Park
Catholic Community Svcs: legal Svcs low
Income Tenants 9,096 3,0% Yes
Child Care Resources: Carino Partnerships 41,719 1.0% Yes
Child Care Resources: Child Care Referral &
Svcs 187,204 6.0% Yes
Chinese Info & Svc Ctr: Family & Youth Svcs 75,429 7.0% Seattle Yes
Crisis Clinic: Community Info Line 60,000 3.0% Yes
Crisis Clinic-Teen Link 34,286 2.0% Yes
Eastside legal Assistance Program 24,211 8.0% Eastside cities
Eastside Literacy 12,979 2.0% Bellevue Eastside cities
Elderhealth Northwest: Elder Friends 17,143 47,0% Yes
Evergreen Club - Korean Srs 25,911 61.0% Federal Way
Food Lifeline 52,000 0.2% Shoreline Yes
Fremont Public Assoc-Aging Services 99,000 82.0% Shoreline
Friends of Youth: Sno Valley Youth Ctr 16,255 4 3.0% Carnation Sno-Valley Cities
Issaquah Chamber of Commerce 25,000 not known ~ Issaquah
KC Domestic Violence Coalition 25,000 25,0% Yes
Kent Youth and Family Services: Housing Project
Outreach 40,207 18,7% ' Kent
King Co. DCFM (Winter Shelter) 24,015 County Agency Seattle
lakeland Senior Center 25,000 24,0% South 1-5 corridor
Maple Valley Community Ctr: Aging Program 44,381 41.0% Maple Valley
Neighborhood Ho'use: Nutrition Education 29,913 17.0% Seattle/White Center
Northshore Senior Center" 30,120 12.0% Bothell South Snohomish County
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4:20 PM 5/24/01
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Cities Affected by CSD Human Services Reductions
CSD funding as % of
Proposed reduction budget (italic =full agency
County wide
Subregion/other entity
Aaency for 2002 budqet) (.;.ltIes mos. aneC;leu :>1::1 V "'I:: -..-----
Northshore Youth and Family Services: Bright Bothell, Shoreline;
Beoinninos Program 31 ,562 4.0% lake Forest Park Northshore school district
Ruth Dvkeman Childrens Center: Project look 49,267 8.0%
Shoreline Adult Day Health" 33,387 20,0% Shoreline
Sno-Valley. Senior Center 157,000 100% - capital project Carnation Upper Valley
Southeast Senior Center Adult Day Health' 20,000 12.0% Seattle
. . . Burien, SeaTac, &
Southwest KC Chamber of Commerce 25,000 9.0% Tukwila
Sports Events Council 50,000 unknown
Unemplovment Law Project 25,000 14.0% Yes
. senior programs affllated with Senior Services of King County
Note: Executive and Council approval of proposed revisions to the funding policy for services to seniors may change the proposed reductions for selected aging and adult day health programs.
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Attachment 3
CHILDREN AND FAMILY COMMISSION
IMPACT
Agency Reduction % of Budget Cities Impacted Sub-Region
Consej 0 $30,000 40% Seattle ; Seattle
Youth Involvement
Hopelink $45,000 20% Redmond East Urban
($25,000 remaining) Bellevue
Kent Youth Family Services $92,000 30% Kent South Urban
Lighthouse
Lutheran Social Services $75,000 50% Seattle Seattle
Cascade Family Center
YES $44,250 64% Redmond & Kirkland East Urban
Family Net ($44,250 remaining)
YES $44,640 42% Bellevue & Kirkland East Urban
VOICE ($99,360 remaining)
Southwest Youth and Family . $50,000 20% Seattle Seattle
Services
Youth Involvement Program $72,500 $100 Internal Program Internal Program
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CHILREN AND FAMILY COMMISION
PROPOSED REDUCTIONS
2002
BUDGET
. Background
The King County Children and Family Commission (CFe) fund 21 community-based agencies to provide "best practice" or "promising practice"
demonstration projects that service children and families throughout King County. The total CX budget for these programs is $2,179,065,
The CFC funds projects in three specific program areas; Healthy Families/Early Childhood, Family Support, and Safe Communities. Al1 of the
awards are granted through a competitive process and extend up to five years, The purpose of the awards is to create systemic change in the
communities by providing money, teclmica1 assistance, and a strong evaluation component. All projects are required to generate a 25% cash
match; projects are monitored annually, and foITIìally evaluated. The evaluation occurs during the last 18 months of the contract and measures the
child/family, community, and system impact. All projects are considered "best practice" or "promising practice" and what is leamed from the
evaluations is shared with other funders, communities, and providers,
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,A small number of the CFC projects have been funded beyond the demonstration phase because of the significant impact and results that were
documented through the evaluation. Programs funded beyond the demonstration phase are evaluated every 3.4 years to continual1y measure
results and to assure the project has not been compromised or no longer effective.
Methodology for Proposed Reductions
In the process to identify potential programs for reduction the criteria used to measure each program area and specifc projects was the Human
Service Framework Policies and the Recommendations Report for 2001-2003.
. Serve unincorporated King County and it's residents.
. Serve the most in need.
. Support projects that impact the reduction of criminal justice system
. Support projects that are research based and are identified to be "best practice."
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ATTACHMENT 3
IGng County Executive
RON SIMS
August 9, 2001
The Honorable Michael Park
City of Federal Way
33530 1st Way South
Federal Way, WA 98003-6210
Dçaf Mayoï Park:
King County is facing our greatest challenge in recent times - a projected $36 million
. budget shoI1fall in the CuITent Expense Fund for 2002. Due to incorporations and
annexations, King County government has seen its local tax base shrink dran1atically
over the last ten years. We have no choice but to reduce programs and services to bring
expenses in line with projected revenues. As a first step, I looked for internal efficiencies
and reductíon of administrative costs through the reorganization of several executive
departments and functions. This reorganiza6on, if approved by the King County
Council, will save more than $13 mi11ion per year. I am also proposing a $] 2 million
reduction in the 2002 law and justice budget, and reducuons in other service areas,
Ìncluding an approximately $5 ¡ni1lion cut to human services.
~
The King County Framework Policies for Human Services adopted by the King County
Council in 1999 provides policy guidance for determining funding priorities for human
services. Given the magnitude of the shortfall, an across the board reduction to.hwnan
seI\/ices would ha..{t been devastating to all of our programs and would have undennined
our effectiveness in all of these areas. Inslead, after careful examination of our priority
populations, market share, and other factors demi1ed in the Framework Policies, me
decision was made to preserve core funding for several of our programs serying t4e most
vulnerable and low-income populations - including youth and family service networks)
aging programs, juvenile justice, domestic violence/sexual assault, and low-incorne!
special needs housing.
Fiscal realiùes force us to maIce difficult budget choices. Included in the programs slated
for reductions are ones Ùlat I have personally championed over the years, including the
King County Child Care Program. King County will continue funding for Child Care
Resources, this area's child care resource and referral agency. We will continue to
provide child care subsidies in 2001 for culTently enrolled eligible parents living in King
COLmlY'S unincorporated areas, and continue to ensure that the approved child care sites
used by children in our program meet standards of quality. However, as of January 1,
2002 we will no longer be able lO fund child care subsidies for residenlS of incorporated
cities.
KING COUNTY COURTHOUSE 516 THIRD AVENUE. ROOM 400 SEAn"LE, WA 98104-3271
(206) 296-4040 2%-0194 FAX 296-0200 TOO E-mail: rOCì.simS@meo-okc.gov
09/26/01 WED 1ï:46 [TX/RX NO 8361]
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SEP-Z6-Z001 05:43PM
FROM-DCHS DIRECTOR
206-296-5260
T-058
P,OO3/010
F-336
--
The Honorable Michael Park
August 9,2001 - Page 2
King County will continue to serve enrolled families io those cities that choose to
contribute the cost of providing child care services to their residents. The attached
document provides summary infonnatíon on the children from local cities currently
emolled in the King County child care subsidy program, and the projected costs (0 each
city to continue child care subsidy assistance to their residents, The estimates are based
on the assumption of providing services to at least 125 children; costs to maintain the
program would have to be negotiated separately if enrollment is significantly lower. If
you are interested in pursuing Ihis option, please call Sadikifu Akina-James, Community
Services Division Manager, King County Deparunem of Community and Human
Services at (206) 296-7683. We would like to hear from you by September 12,2001 in
order to proceed with our final cost analysis and notification process to atfected families.
The Framework Policies define regional human services as a shared responsibility
among state and local goverriments - including the cities of King County - and the private
sector. Since I first announced my proposed reductions, T have convened several
meetings wirh human service providers, suburban cities representatives, elected officials,
and others to discuss how we can work together to address the fiscal realities of this year
and the forecast we see for the future. It is my hope to build partnerships with local
government, not just to address the child care funding issue, but to seek ~"ays to stabilize
and sustain human services throughoUt King County. As a key partner in the broader
human service community,I would welcome your assistance in these efforts.
I appreciate your support and understanding of the difficult budget issues we face in King
County. If you have any questions about the 2002 budget situation, or the child care
program specifically, please don't hesitate to contact me.
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King County Executive
cc:
Barbara J. Gleme, Director, Department: ofCornmunity and Human Services
enc.
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09/26/01 WED 17:46
(TX/RX NO 8361]
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Illustration of city contributions necessary to maintain child care services to current enrollees'"
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Subsidy cost Non-subsidy cost Total
A vg, monthly A vg. monthly Sublolal
Sub/oral provider and A vg, monthly Training and nol1-subsidy Total monthly Tol:!1
Number of Avg,. monthly subsidy parenl services admin T A cost cas' cost for al1 annual
Children subsidy per chUd Der month cost per child cosr per child per child per mollC/¡ city's enrollees cost
Aubum 14 $ 328,50 $ 4. 599 S 30.00 s 17..72 S 22.37 $ 98/.26 $ 5,580 $ 66,963
Bellevue 41 .$ 328,50 S /J,46f} S 30.00 £ 17.72 $ 22.37 $ 2,873.69 $ ] 6,342 $ 196,106
Bothe!! 1 S 328.50 $ 329 S 30-.00 $ 17.72 $ 22.37 $ 70.09 $ 399 $ 4,783
Burien 6 S 328,50 $ /,97/ S 30.00 $ 17.72 $ 22.37 $ 420.54 $ 2,392 S 28,698
Covington 1 $ 328.50 $ 329 $ 30.00 $ 17.72 $ 22.37 $ 70.09 $ 399 S 4,783
Des Moines 3 $ 328.50 $ 986 $ 30,00 $ 17,72 $ 22.37 $ 210.27 S 1,196 S 14,349
Enumclaw I $ 328.50 $ 329 $ 30.00 S 17.72 S 22.37 $ 70,09 S 399 $ 4,783
Fall City $ 328.50 $ ~ .$ 30.00 £ 17.72 S 22,37 $ - $ . $ -
Federal Way 24 $ 328.50 $ 7,884 S 30.00 $ 17.72 $ 22.37 $ /,682./6 $ 9.566 5 t ]4,794
Hobart $ 328,50 $ - S 30,00 $ 17,72 $ 22.37 $ - $ - S -
fSS2quafl I S 328.50 $ J19 $ 30,00 :£ 17,72 $ 22,37 S 70.09 S 399 S 4,783
Kenmore S 328.50 .s - $ 30,00 S 17.72 S 22,37 .s - £ - $ -
Kent 34 $ 328.50 $ 11./69 .$ 30.00 5> 17.72 S 22.37 .s 2,383.06 $ 3,552 $ t 62,625
Kirklaod II $ 328.50 $ 3,614 S 30.00 $ 17.72 $ 22.37 $ 770.99 $ 4,384 S 52,614
Maple Valley I $ 328,50 $ 329 S 30.00 $ 17.72 $ 22.37 $ 70.09 $ 399 5 4,783
New Castle I $ 328.50 $ 329 S 30.00 $ 17.72 $ 22.37 $ 70,09 $ 399 S 4,783
North Bend 2 $ 328.50 $ 657 S 30.00 $ ! 7.72 $ 22.37 $ J 40. J 8 $ 797 S 9,566
Pacific 2 $ 328.50 $ 657 $ 30.00 $ 17.72 $ 22,37 $ 140./8 .$ 797 S 9,566
Redmond I $ 328.50 $ 329 5; 30.00 $ 17,72 S 22,37 S 70,09 S 399 S 4,783
Renton 45 S 328.50 .s J4,78J $ 30.00 $ 17.72 S 21.37 $ 3,154. 05 S 17,937 $ 215,239
Sea Tac 4 S 328.50 .$ 1.314 $ 30,00 .5> 17.72 5; 22,37 S 280,36 $ 1,594 $ 19,132
Seat11e 19 S 328.50 $ 6,242 S 30.00 S 17.72 $ 22.3 7 $ /,33/.7/ $ 7,573 S 90,879
ShoreJÎne 9 $ 328.50 $ 2,957 5> 30.00 $ 17.72 $ 22.37 $ 630.8/ $ 3,5S7 S 43,048
Snoqualmie 2 $ 328,50 $ 657 $ 30.00 $ 17.72 $ 22.37 $ /40./8 S 797 oS 9,566
Tukwila 8 $ 328.50 $ 2,628 $ 30,00 $ 17,72 S 22.37 $ 560.72 S 3.189 .$ 38,265
Woodinville 2 $ 328,50 $ 657 $ 30,00 $ 17,72 $ 22,37 $ 140.18 $ 797 $ 9,566
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* Assumes a constant enrollment - annual costs will be less if natural attrition is not replaced
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FEDERAL WAY CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
October 8, 2001
To:
From:
Anne Kirkpatrick, Chief of Police
David Mo+anager
.,
2001 Washington Traffic Safety Commission - School Zone Enforcement
Parks, Recreation, Human Services & Public Safety Council Committee
9 ¿ '1~
Via:
Subject:
Information Only: August 2001, the Washington Traffic Safety Commission (WTSC) announced
funding available through the "School Zone Enforcement Program." The purpose ofthis award is to
protect the lives of children returning to school this fall. The funds will assist law ~nforcement
agencies with limited staffing levels to increase their traffic safety enforcement activity. Notices of
Infractions (N.G.I.) will be issued at contact unless circumstances dictate otherwise. Matching funds
are not required.
WTSC will reimburse the grantees overtime expenses directly related to this program. I am pleased
to announce that the Department of Public Safety is eligible to receive a reimbursement in the
amount of $6,564.96. .
It is the intent of the Department of Public Safety to use this reimbursement to offset overtime
expenditures in the Traffic Unit Budget.
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I/LAURAIMSI AGENDA/PSI I 0080 I 10! WTSC/Schoo! Zone Enforcement
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FEDERAL WAY CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY
Date:
October 8, 2001
From:
Parks, Recreation, Human Services & Public Safety Council Committee
Anne Kirkpatrick, Chief of POliceQ ¿~(.
David M+anager
2001 Washington Traffic Safety Commission - Special Emphasis Patrols
To:
Via:
Subject:
Information Only: August 2000, the Washington Traffic Safety Commission (WTSC) announced
funding available through the "Traffic Safety Emphasis Patrols (DOTS) Program." The purpose of
this award is to assist law enforcement agencies increase their traffic safety enforcement activities
and encourage multi-jurisdictional traffic safety enforcement. Matching funds of not less than 25%
of the total grant are required. Matching funds may include direct and indirect contributions to.
include time/wages of other assigned officers, supervisory support, dispatchers, use of vehicles, or
other contributions that may be appropriate.
WTSC will reimburse the grantees overtime expenses not to exceed $5,000.00. I am pleased to
announce that the Department of Public Safety is eligible for this reimbursement.
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It is the intent of the Department of Public Safety to use this reimbursement to offset overtime
expenditures in the Traffic Unit Budget.
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CITY OF FEDERAL WAY
PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
Date:
September 27, 2001
To:
Parks, Recreation, Human Services & Public Safety Council Committee
From:
Kurt Reuter, Parks Maintenance Superintendent
David MO~nager
Property Acquisition Evaluation Criteria
Via:
Subject:
Background:
At the request of the Council Committee, the Parks and Recreation Commission working :'ijith city staff
has developed a set of criteria to evaluate perspective properties for purchase as park land. The
commission has discussed this issue over the last six months and established five criteria on which each
parcel of land will be evaluated. They unanimously approved these criteria at the September 6th, 2001
meeting. The five criteria are: Community Need, Project Scope, Immediacy of Threat, Site Suitability and
Expansion. I have attached a copy of the document for your review. This document will be used to
provide a consistent means by which to evaluate all future properties being considered for purchase.
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These criteria will be inclu<~€d in the annual update of the 2000 Parks, Recreation and Open Space
Comprehensive Plan that in turn will be added as an appendix to the City of Federal Way Comprehensive
Plan.
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PARKS, RECREATION 8: CULTURAL SERVICES
CITY OF FEOÈRAL WAY
Evaluation Criteria
For Proposed Acquisition, Purchase or Donation of land
I Name of Proposed land or Property:
1) Community Need. Considering the availability of existing outdoor recreation
facilities within the Planning Area, what is the need for new facilities? .,...
Establish the recreation need by inventorying all available outdoor recreation
opportunities within the planning area.
Scoring Range: 0 - 5
[1] No Need Identified
[2] Modest Need
[3] Possible Need is Identified
[4] High Need Identified
[5] Urgent Need Identified and Support in Comprehensive Plan
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Score:
Comments:
2) Project Scope. Does the project scope (of the proposed property) meet
deficient recreational opportunities within the planning area as identified in
question one, Community Need?
This question seeks to determine how well the scope of the specific property
satisfies the recreation need in the planning area.
Scoring Range: 0 - 5
[1] land Banking / Regional Park
[2] Open Space / Special Use Facility
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[3] Trails
[4] Neighborhood Park
[5] Community Park / Number One Priority as Stated in Comprehensive Plan
Score:
Comments:
3) Immediacy of Threat. Is there a threat to the public availability of the
resources the proposed site possesses?
Consider the availability of alternatives. Where none exist, the significance
of a threat may be higher.
Scoring Range:
0-5
[1] No evidence presented
[2] Minimal Threat
[3] Site resource opportunity appears to be in a possible loss to
community need or use
[4] Actions arEt under consideration that could result in the opportunity
becoming unavailable for community use
[5] Action will be taken that will result I the opportunity becoming
unavailable
for future community use
Score:
"(
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Comments:
4) Site Suitability. Is the proposed site well suited for the intended
recreational/community use?
Scoring Range:
0-5
[1] Not Useable 15% - 20% Grade/Slope
[2] 10% - 15% Grade / Slope
[3] Possible for Use 8% - 10%
[4] Acceptable for Use 5% - 8%
[5] Usable for Recreation 0% - 5%
Score:
C~-3
Comments:
5) Expansion. Will the proposed site expand an existing recreation area or
facility?
Recognizes that expansion projects generally provide greater benefit to
cost ratios than new projects. Projects that add to existing assets also
often provide greater management flexibility and resource diversity.
Scoring Range:
0-5
[1] land Not Expandable to System
(2] Requires R.O.W./ Easement for Expansion
[3] Possible Expansion
[4] Linkage / Expansion Possible
[5] Adjacent to Existing Park or Facility or land is Expandable to Existing
Park or Facility
Score:
Comments:
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5.H
CITY OF FEDERAL WAY
PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
Date:
September 24, 2001
To:
I'arks, Recreation, Human Services & Public Safety Council Committee
From:
Jon Jainga, Parks Planning and Development Manager
Via:
David M
Subject:
Background:
As part of the 200 l/2002 Budget process, Council approved $75,000 for four additional field lights to be
installed at the Sacajawea Sports Field. This is phase II of the Sacajawea Sports Field Improvement
Project. Phase I was the install of the synthetic field turf for youth soccer and football. The Federal Way
Soccer Association would also be working together with the city as a partner, contributing funds toward
the project. The field lights would add an additional field time for both practice and games. This is
equivalent of adding another sports field to our recreational soccer need.
Staff requested cost estimate from sports lighting vendors / manufacturers. Musco Lighting was the only
vendor that could meet the specifications on product warranty. Musco is still the only lighting
manufacturer, which has a volunteer installation program where groups can assist with the install of the
product, and in return, contributes a credit for the labor provided. Musco is also the only manufacturer
that provides a 1 O-year warranty on their light system. The other vendors offer a one-year warranty with
their product. Musco Lighting provided the lowest responsive cost estimate.
,
The cost for the project is as tollows:
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Lighting System (Four Pole LSS2 System)
Electrical
WSST
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Total '~
$60,000
$27 ,500
$ 7,525
$95,025
Funding Source:
200 I PRCS CIP Budget - Sport Field Improve. Accoun:
Federal Way Soccer Association Partnership
Carry over balance from Sacajawea Phase I Project
(includes a 5% contingency)
Total:
$75,000
$15,000
$10,000
$100,000
Committee Recommendation:
Recommend approval of the Sacajawea Field Lights Project and authorize staff to proceed with the site
preparation for a total project funding cost of $100,000 and Move to full council on October 16, 2001 for
final approval.
Note: Funding Source, 2001 PRCS CIP Budget -Sports Field Improvement Account
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
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5.1
CITY OF FEDERAL WAY
PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
Date:
September 24, 2001
To:
Parks, Recreation, Human Services & Public Safety Council Committee
Kurt Reuter, Parks Maintenance Superintendent ~
Jon Jainga, Parks Planning and Development Mana ,
Via: David M~anager
Subject: Heritage Woods Park Playground Equipment Vendor
From:
Background:
As part of the 2001/2002 Budget process, Council approved $32,000 for play equipment for the newly
developed Heritage Woods Neighborhood Park. Heritage Woods Neighborhood Park was constructed as
part of the developer's open space requirement when developing the Heritage Woods sub-division.
Heritage Woods Neighborhood Park is located at 28200 24th Place South (see attached map).
n:
Thursday, June 28th the Parks and Recreation Commission hosted an open house meeting with the
residents of the Heritage Woods Home Owner's Association. The purpose of the meeting was to
determine the preference ofresidents with regard to the design and construction of a children's play area
in Heritage Woods Park. The residents voted on a variety of play elements, which they preferred for the
play structure. Staff subsequently used this information to prepare the bid for playground equipment
vendors. Three companies submitted proposals for the project. The three proposals were reviewed and
discussed at the Thursday, September 6th, 2001 Parks and Recreation Commission meeting. Numerous
residents from Heritage Woo<\s Homeowners Association attended the commission meeting and voiced
their comments. The three proposals were discussed and ultimately the commission voted unanimously to
recommend Playground Environments International as the company to supply the playground
equipment for the Heritage Woods Playground project. The itemized cost for the structure is as follows:
Playground Environments Structure #38-2294............................ $18,368.00
Freight....................... :~~....... ............................................$ 2,700.00
61 Cu.Yds. Woodcarpet........... """"""""""""""""""""" ...$ 1,495.00
2-Day Site Supervision for Community Installation........................$ 1,550.00
Washington State Sale Tax.....................................................$ 2,073.72
Total:................ .... """"" ...,. ..............,............ "'" ""'" ....$26,186.72
Committee Recommendation:
Recommend (1) approval of Playground Environments International as the playground equipment
manufacturer (R&R Construction - Supplier / Installer) for the Heritage Woods Park Playground hoject,
in the amount of $26,186.72 (2) authorize staff to proceed with the site preparation work in the amount
of$ 5,813.28 for a total project cost of $32,000 and Move to full council on October 16,2001 for final
approval.
Note: Funding Source, 2001 PRCS CIP Budget - Neighborhood Parks Account
APPROV AL OF COMMITTEE REPORT:
Committee Member
Committee Chair
Committee Member
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Heritage Woods Neighborhood Park
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Federal Way
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TEL: 631.231.1300 , FAX: 631.231.1329
65 Davids Drlv. . Hauppaupo, NY 11788
COLORS:POSTS-SAFE:. . GREEN
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CLIMBERS-RED BARON
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DESIGNED BY:
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DRAWN BY:
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65 Davids Drive
Hauppauge. NY 11788
Phone (800) 662-0922, Fax (631) 231-1329
E-Mail Address vitricon@aol.com
REVISION DATE'
1.31.01
5-12 Play Structure
UNIT NO:
38-2294
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5.J
PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT
MEMORANDUM
Date:
October 8, 200 I
To:
PRHSPS Council Committee
From:
Jennifer Schroder, Director
O"id MO~",g"
Celebration Park Banner Program/Information
Via:
Subject:
Back!?:round
On January 16, the City Council approved the Volunteer Agreement between the City and the Friends of
Celebration Park (FOFW) to conduct a Banner Program, The purpose of the banner program is to beautify
Celebration Park and raise funds for additional play equipment at the park. Per the Volunteer Aga::ement
there will be five designs: two sports themes, two natural habitat themes and one generic theme. Each
banner will cost a donor $3,000. There are enough light poles to accommodate up to 35 banners.
Status
A total of 15 banners will be installed in October. Banners will be displayed on the decorative street light
standards along 13th Ave S along Celebration Park. A total of 14 donors have participated in the program
and a total donation of $24, 500 has been received to date. Donations received will reimburse the City's
cost in purchasing the new pÌay equipment installed at Celebration Park.
¡¡f.
The City will administer future requests to fund additional banners. The Friends of Federal Way have
donated several hours providing the legwork in obtaining donors for this program. They have infonned
staff that their involvement in the program will end, coinciding with the installation of the banners.
Summary of Donors
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Capital One
Centerstage Theatre
Courtyard by Marriott Federal Way Symphony Kiwanis
La Quinta Inn & Suites
Multi-Service Center
Omni Properties, Inc
Pacific Coast Ford
Priest Co. Inc.
Puget Sound Energy
SeaTac Mall
Virginia Mason
Weyerhaeuser Co,
Selection and quantity of banners that will be installed are: 5 Mount Rainer, 4 Eagle, 2 Frog, 2 Baseball and
2 Soccer.
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5.K
CITY OF FEDERAL WAY
PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
Date:
September 24, 2001
To:
Parks, Recreation, Human Services & Public Safety Council Committee
From:
Kurt Reuter, Parks Maintenance Superintendent
David M~anager
Tobacco Use in City Park Property
Via:
Subject:
Back2round:
At the request of the Council Committee, the Parks and Recreation Commission reviewed the issue of
restricting the use of tobacco products in City parks. The commission addressed this issue at its Thursday,
September 6th meeting.
The commission went in to executive session to discuss this matter as requested by Deputy City
Attorney, Pat Richardson. After lengthy discussion, review of surrounding cities' policies, review of
existing case law and information presented by Ms. Richardson, the commission voted unanimously to
take no action to restrict the use of tobacco in City of Federal Way parks. Factors identified that
influenced this decision included enforceability, constitutional rights issues and other potential legal
challenges. The commission also expressed serious concerns regarding the amount of time staff would
spend developing the ordinanèe changes and ultimately how much time field staff would spend trying to
fairly enforce the regulation.
Commission Recommendation:
The Federal Way City Cout;lcil take no further action on this issue.
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